March Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Occasionally, Heather Murphy and I brainstorm about possible LON pieces, and the December/January period struck us as a natural opportunity for a “year in review.” Of course life got in the way! For example, the provost’s office sent out guidance on our annual report and budget request over the holidays, with a March 1st deadline, very quick turnaround. We’re wrapping up that report now, and I’ll return to that in just a moment.

This was an exceptionally busy year, and we accomplished a great deal organizationally and for the campus. I’d like to highlight a few of those things here. Although I won’t try to paint a comprehensive picture, I hope this smattering of things is a reminder of the great and substantial work we’re doing. Read more…
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ANNOUNCEMENTS: Library Building Project Update
Tom Teper, Associate Dean for Collections and Technical Services

Committee and Working Group Updates
The kick-off meeting for the Programming the Main Library Building WG was held on December 19, 2019. Kirstin Dougan is chairing the working group, and more information on the working group and its efforts can be found here: https://www.library.illinois.edu/staff/committee/the-library-as-catalyst-project-programming-the-main-library-building-wg/. According to Kirstin Dougan, “The Programming Working Group is in the early phases of information gathering and brainstorming. We are looking at public workspaces, staff workspaces, instructional and technology needs, and other programming elements such as exhibit and multi-use spaces.”

The kick-off meeting for the Managing the Library’s Collections Working Group was held on January 7, 2019. Paula Carns is chairing that working group, and more information on the working group and its efforts can be found here: https://www.library.illinois.edu/staff/committee/the-library-as-catalyst-project-managing-the-librarys-collections-wg/. According to Paula Carns, “The Collections Working Groups has been busy discussing the future of the collections in the Main Library and has begun drafting criteria. A sub-group has been working on guidelines for collections in departmental libraries. To help the WG in their deliberations, they are running a 3-week (Feb 13–Mar 5) survey on use of the Main Stacks. After 2 weeks, 319 people had completed the survey.”

Following a meeting between Tom Teper and the Assessment Committee, the chairs of both working groups met with Jen-Chien Yu and myself to discuss opportunities for the Assessment Committee to support some of their work. Among other things, both groups are looking at data needs that will help inform their work.

The framework under which these and other working groups directly associated with this project will work is posted here: https://www.library.illinois.edu/staff/committee/the-library-as-catalyst-project-a-framework-for-working-groups-and-input-solicitation/.

Special Collections Consultant
Following her December 5 – 7, 2018 visit at the request of the Special Collections Division, Kris Kiesling provided her consultant’s report on the notion of using the Undergraduate Library building for a Special Collections building. While not a detailed roadmap for implementation, Kiesling makes clear the opportunities and value of the proposed strategy. Quoting from the report’s conclusion, “Creating a Special Collections Library from this group of very excellent collecting units is not only a good idea, it will have many benefits for the Library, staff, and researchers. I hope that the Undergraduate Library will be an accommodating home, with adequate spaces for the necessary functions that need to be performed there, a welcoming space for researchers and visitors, and a source of pride for the University….” The report also helped resolve two issues around the project scope, allowing us to move ahead with a program that does not include either the Map Library or the Sousa Archives and Center for American Music among the units physically included within the Special Collections Building while we seek to develop a more integrated user experience for patrons of our special collections units.

The report is now accessible from the Special Collections Building page of the Library Building Project website: https://www.library.illinois.edu/library-building-project/special-collections-building/.

Contracts and Firms
The University Library received approval to begin work with an architectural firm to help with the programming activities effective February 22, 2019. Chicago-based Johnson, Lasky, Kindelin (JLK) Architects is the approved firm, and they will be working with a firm knows as BrightSpot Strategy to help the University Library and our campus partners to begin developing the program for the Library Building Project. More information on JLK Architects, including information on other projects they have helped develop, can be found on the company’s website: http://www.jlkarch.com/. BrightSpot Strategy’s website can be found here: https://www.brightspotstrategy.com/.

A kick-off meeting will be held later in March.

Communications

  • Monthly Updates – As you know, there are now monthly updates about the Library Building Project distributed via LibNews. These will be posted in a separate section of LON. The intent of both is to ensure open communication of specific information related to the Library Building Project.
  • Quarterly Updates – The third Quarterly Update for the project is scheduled for March 13, 2019,  from 3:30 – 4:30 p.m. in 66 Main Library. We anticipate that the live stream provided by Eric Kurt and Jake Metz from the Media Commons will be available for this one as well.
  • Website – The Library Building Project has a website located at: https://www.library.illinois.edu/library-building-project/. Here you can read about the vision behind this program, seek answers to many of the Frequently Asked Questions that might arise, and read about upcoming events or project news. You can also submit additional questions to the project team at librarybuildingproject@library.illinois.edu.
  • Reddit – On January 28, 2019, John Wilkin, Tom Teper, and Heather Murphy held an Ask Me Anything session with Illinois Reddit users to answer questions about the Library Building Project.
  • ITHAKA Faculty Survey – The ITHAKA Faculty Survey went live several weeks ago and included some questions for members of the faculty related to the Library Building.

Facilities
The assigned project coordinator from F&S is Dennis Craig. Dennis has been involved in numerous projects across the University Library. He also serves as the Campus Historic Preservation Officer. As mentioned earlier, the University Library recently received approval to work with JLK Architects and BrightSpot Strategies. Although the dates have already shifted in the table below, we are approaching the highlighted portion of the Library Programming and Conceptual Design activity associated with this project. The PSC Kick-off Meeting was penciled in for November 28, 2018; however, the final contract was not signed until February 23, 2019, meaning that the kick-off meeting could not be scheduled. Now that it has been signed, the kick-off will be held on March 14, 2019. Once the project is kicked off, it will start approximately seven-months of work associated with this phase of the project. The dates in the chart below will change based on the final contract approval and actual scheduling of the kick-off meeting.

Long-Term Project Schedule
Jeff Schrader and Tom Teper met with Dennis Craig on November 20, 2018 in order to more fully flesh out the long-term schedule for this project. While there are many moving parts and dependencies that will impact the dates going forward, we believe that we can flesh out a reasonable approximation that will take us through the currently anticipated completion date of in 2024. Our hope is to have a more up-to-date, long-term project schedule shortly after the kick-off meeting in March.

Outreach and Engagement
As noted in the last Quarterly Update, the Library began holding “Salons” for non-Library faculty on campus to discuss some of their hopes, desires, and fears associated with the Library Building Project. The five salons were held between October – December 2018.

Salons were held for Library personnel throughout January and February 2019 and with graduate students in February.

We are also entering in preliminary conversations about holding a couple focus groups for various undergraduate students.

Finally, we will be working in the spring to find opportunities for broader town-hall type discussions.
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ANNOUNCEMENTS: Grant Announcements for External Fundraisers
NEH Grants
Sponsored Programs Administration (SPA) announced the release of the updated Principal Investigator (PI) Handbook. The handbook is designed to provide all investigators, but especially new faculty, with guidance on sponsored project-related policies and practices, to serve as a quick reference for general questions, and to identify helpful resources. It covers the entire lifecycle of a sponsored project and is available on SPA’s website: http://sponsoredprograms.illinois.edu/education-outreach/principal-investigator-handbook.

As always, if you are still interested in the general OVCR opportunities email, feel free to subscribe at: https://groups.webservices.illinois.edu/subscribe/19149.

If you have any questions or concerns please contact Heidi Imker or Kathie Veach.

NEH Grants
There are no pending IMLS deadlines at this time.

04/10/2019 – Fellowships
Output: Book, Article, Digital Material & Publications, Archaeological Report, Translation, Edition, Other Scholarly Resource

04/10/2019 – NEH-Mellon Fellowship for Digital Publications
Output: Digital Materials & Publications

05/15/2019 – Infrastructure and Capacity Building Challenge Grants
Output: Buildings, Equipment, Digital Infrastructure

05/15/2019 – Preservation and Access Education and Training
Output: Preservation Courses or Curricular Materials, Conservation Graduate Programs, Preservation Workshops, Fellow Positions in Conservation

05/15/2019 – Research and Development
Output: Web Resources, Report, Computer Program

06/12/2019 – Digital Projects for the Public
Output: Game/Simulation, Web Resources, Mobile App, Virtual/Augmented Reality, Curricular Materials

07/16/2019 – Humanities Collections and Reference Resources
Output: Digitized Collection, Web Resources, Catalogs, Databases, Encyclopedias

09/19/2019 – Humanities Connections Planning Grants
Output: Curriculum, Community Partnerships, Faculty Development, Teaching Resources

09/19/2019 – Humanities Connections Implementation Grants
Output: Linked Courses, Curriculum, Community Partnerships, Faculty Development, Teaching Resources

10/15/2019 – Dialogues on the Experience of War
Output: Curriculum, Community Partnerships, Discussions Groups, Facilitator Training

12/04/2019 – Scholarly Editions and Translation Grants
Output: Book, Translation, Edition, Music edition

12/04/2019 – Collaborative Research Grants
Output: Book, Digital Material & Publication, Other Scholarly Resource, Themed issue of peer reviewed journal, Conference, Workshop

01/15/2020 – Sustaining Cultural Heritage Collections
Output: Preservation Supplies/Equipment, Reports on Preventive Conservation

01/15/2020 – National Digital Newspaper Program
Output: Web Resources, Digitized Newspapers
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ANNOUNCEMENTS: SCP Announces Newest IOPN Publication
Scholarly Communication and Publishing is happy to announce the newest IOPN publication under our Publishing Without Walls imprint, in the AFRO-PWW Series: Lost in the City: An Exploration of Edward P. Jones’s Short Fiction. Merging the best of distant and close reading, Kenton Rambsy and Peace Ossom-Williamson lead a stunning digital investigation of space and narrative in the short fiction of Edward P. Jones. This edited collection contains essays from graduate students enrolled in a literature seminar at the University of Texas at Arlington. Collectively, they examine Jones’s practice of “literary geo-tagging” to show how this master of literary prose delves into a remembered Washington, DC where the city’s African American population finds itself at the precipice of the gentrification and displacement that would lead to today’s very different city. Caught in this moment, the characters negotiate regional identities and generational conflicts. Exploring Jones’s fiction from Lost in the City and All Aunt Hagar’s Children, the authors of this collection’s investigations employ mapping and data visualization methods that make novel contributions to critical methods for literary study even as they establish how Jones embeds DC’s geography in his texts.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the February LTOTM at https://emails.illinois.edu/newsletter/205421.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: New Employees

  • Bernadette Braun, Grainger (February 18)
  • Mary Coker, RBML (March 16)

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HR NEWS: Departures

  • Gail Schmall, Retirement (March 1)

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HR NEWS: In Memoriam

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IT NEWS: My Emails
My Emails—a new tool available to faculty, staff and students—can help you distinguish between official messages from the university and phishing messages pretending to be official University of Illinois messages.

My Emails will show you any email from the official massmail or Email+ systems recently delivered to your University of Illinois email address. Massmail and Email+ are both services within the university’s WebTools suite.

The My Emails feature is available by visiting https://go.illinois.edu/MyEmails and logging in with your NetID and password.

Public Affairs and Technology Services worked together to create My Emails with the goal to reduce the number of successful email phishing attacks. While it cannot reduce the number of phishing attempts, the feature provides a simple and useful tool to help verify the legitimacy of the emails you receive that appear to be from the University of Illinois.

My Emails does not cover all campus emails. For example, messages sent to mailing lists via the campus mailing list service, like this one, will not appear in the My Emails list. Messages sent outside of Email+ and massmail will not appear in the My Emails list.
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FACILITIES: Facility Project Updates

  • ACES Funk Library – Additional Staff OfficesF&S negotiating with consultant to design office space for staff on the second floor.
  • Library Programming and Conceptual Design – Consultant/subconsultant contract is finalized and a kickoff meeting is scheduled for March 14, 2019.
  • Main Library – Reading Room Renovation and 220 Conceptual Design Schematic Design/Design Development Submittal review meeting took place on February 20, 2019 and draft conceptual design for room 220 arrived January 23, 2019.
  • Main Library – 1st Floor Central Service Point – 50% construction document submittal review is complete and 95% construction document submittal arrived February 27, 2019.

For a complete list of projects in planning and construction, please see: https://wordpress.library.illinois.edu/staff/facilities/
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Webinar: “How do critical educators approach student learning outcomes assessment?”
Friday, March 1, 2019
1:00 – 2:00 p.m., 428 Main Library

Presenters Carolyn Gardner and Rebecca Halpern

Assessment: Necessary evil? Is assessment the solution to prove libraries’ value? A tool of institutional oppression? In this webinar, two information literacy program coordinators attempt to answer the question: How do we as critical educators approach student learning outcomes assessment in our daily practice? Assessment is an institutional reality for most of us, though we might be in tension with some of our institutions’ approaches and top-down mandates. We will provide background on critical pedagogy’s relationships to assessment and the neoliberalization of higher education. From there we will shift to how we can push back against compliance and embrace ownership of understanding how students learn. Rebecca will describe an approach to building a culture of critical assessment at a liberal arts college, Carolyn will take us through a learning outcomes assessment project where librarians scored student work at a public comprehensive university, and ultimately both will reflect on the assessment process from a critical perspective. We will spend time in the webinar discussing how do we challenge our own expectations for information literacy instruction and student expectations of librarians while remaining critical practitioners? How do we also, somehow meet the mandates of the institution?
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EVENTS AND TRAINING: Research and Publication Webinar Series

Part 2 – Research Methodologies and Data Analysis
Wednesday, March 6, 2019
1:00 – 2:00 p.m., 428 Main Library

Part 3 – Writing and Publishing Research Results
Wednesday, March 20, 2019
1:00 – 2:00 p.m., 428 Main Library

Have you wanted to perform research but don’t know where to start? Do you have an idea for research but are unsure about what to do next? Do you want to understand how to perform assessment or how to visualize data to show value to stakeholders? Then this webinar series is for you. This five-part series will introduce attendees to the research and publication process, specifically for those working in technical services areas.

Part 2 describes research methods and data analysis techniques typically used in librarianship. Part 3 discusses how to write the results of research and what editors are looking for in article submissions.

This webinar series is presented by the Research and Publications Committee of the Cataloging and Metadata Management Section (CaMMS).
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EVENTS AND TRAINING: NEA Big Read: Book Club Discussion
March 7, 12:00 p.m.
International and Area Studies Library, 321 Main Library

Join us in a discussion of our community’s Big Read: “The Namesake” by Jhumpa Lahiri.

Each weekly discussion sponsored by the International and Area Studies Library will feature a different discussion leader from our local community who will bring their unique perspective to the conversation. Our featured speaker on March 7 is Dr. Rajeshwari Pandharipande.

The conversations will explore the book’s characters and themes and how those themes fit with our own experiences.

The complete schedule of Big Read events is online at go.illinois.edu/TheNamesake. Share and follow social media posts about events with the hashtag #BigReadCU.
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EVENTS AND TRAINING: “The Volcano Lover: Sir William Hamilton’s Campi Phlegraei and the Craze for Vesuvius,” a talk by Professor Gillen Wood
March 8, 2019
3:00 – 5:00 pm, 346 Main Library

Vesuvius Lover Image

Thanks to a farsighted and generous donor gift, the Library has recently acquired one of the most beautiful and original books published in 18th century Britain, written by a leading scientific pioneer of the age. Sir William Hamilton’s Campi Phlegraei is the spectacular product of his decades-long study of Mount Vesuvius at a time of the volcano’s renewed activity in the 1760s and 1770s. Hamilton’s vivid letters from Naples describing his adventurous ascents of the flaming mountain launched Vesuvius into popular fame: it thereafter became a must-see on the European Grand Tour.

The richly-produced volume now in the library’s collection is a wonder worthy of the volcano itself, full of gorgeous plates depicting the Bay of Naples, the Italian countryside surrounding Vesuvius, and, of course, the volcano’s boiling summit in all its glory. But perhaps the coup de grâce of the book is the exquisite suite of drawings of volcanic rocks, which establish Hamilton, and the Campi Phlegraei volume, at the first frontier of modern geology and volcanology. The RBML lecture will tell the story of Sir William Hamilton’s brilliant and controversial life, and the remarkable constellation of talents that combined to produce the Campi Phlegraei.

This event is free and open to all. Refreshments will be served.
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EVENTS AND TRAINING: NEA Big Read: Books & Brews Book Club
March 9, 3:00 – 4:00 p.m.
Riggs Beer Company, 1901 South High Cross Road, Urbana

Join us in a discussion of our community’s Big Read: “The Namesake” by Jhumpa Lahiri. This special edition of our discussion series will be hosted at Riggs Brewery in Urbana! This family friendly local brewery will have beer available for purchase (for those who are 21+) so you can enjoy some brews with your book discussion.

The complete schedule of Big Read events is online at go.illinois.edu/TheNamesake. Share and follow social media posts about events with the hashtag #BigReadCU.
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EVENTS AND TRAINING: NISO Webinar: Defining the Library: The Mission, Role and Community
Wednesday, March 13
12:00 – 1:00 p.m., 428 Main Library

Nearly twenty years into the 21st century, how exactly do we define the word, library? This is hardly a frivolous question. Neither is it a settled one. If a library is less defined by its information resources or access services than by foot traffic or usage stats, then appropriate assessment of its contribution to the institution — through either quantitative or qualitative metrics — becomes demonstrably more difficult. The question has implications for administrators with budgetary concerns as much as for educators in the field. Should libraries be focused on decentralization in order to better serve specialized research communities? Or should they be more centralized as the central organ of an educational organism?

Confirmed Speakers: Patti Brennan, Director, National Library of Medicine; Stanley J. Wilder, Dean of the Library, Louisiana State University.
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EVENTS AND TRAINING: Library 2.019: Shaping the Future of Libraries with Instructional Design
Wednesday, March 13
2:00 – 5:00 p.m., 308 Main Library

Instructional Designers, technologists, and online learning specialists are in high demand across all levels of education as it shifts online. In 2004, the Blended Librarians Online Learning Community was established to promote the adoption of instructional design and technology as a vital skill set for librarians seeking to more deeply integrate their teaching and learning initiatives into the curriculum and community. Since then, instructional design and dedicated staff positions to support it, have become more commonplace in and critical to libraries, particularly at colleges and universities, but they are by no means ubiquitous.

This edition of Library 2.019 will bring together the community of librarians, instructional designers and other educators whose work happens at the intersection of instructional design, educational technology, learning, and libraries. This is also a conference for those wanting to learn more about how instructional designers are advancing the educational mission of their libraries and institutions, how the latest innovations in educational technology are being applied in libraries and classrooms, and what we can expect as instructional design and technology transitions from a peripheral to core function within libraries. While the future of libraries may be uncertain and unpredictable, this is an opportunity to explore how library professionals and their colleagues can shape it through the application of instructional design and technology.
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EVENTS AND TRAINING: Creative Connections
Thursday, March 14
12:00 – 1:00 p.m., 428 Main Library

Wednesday, March 27
12:00 – 1:00 p.m., 428 Main Library
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EVENTS AND TRAINING: ACRL Webinar – Mission Driven Digital – Why University Presses Are Creating Their Own eBook Collections
Tuesday, March 26
1:00 – 2:00 p.m., 308 Main Library

In 2019, the MIT Press and the University of Michigan Press are taking the bold step of launching their own eBook products. This webinar explores why they are choosing to do so, the problems they are trying to solve, and the processes they have gone through to work out the licensing and business terms. Join us to discover new trends in the digital sphere, give feedback on some emerging mission-driven products, and explore the continued evolution of the scholarly communication landscape.

Additional topics include:

  • Why most university-based publishers deliver their eBooks through aggregators
  • Interrogation of the newly intensified discussion within the university press community about “going it alone”
  • A sneak-preview of the MIT Press and the University of Michigan Press’s new eBook aggregations

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EVENTS AND TRAINING: Youth Literature Festival Community Day
Saturday, March 30
10 – 3 p.m., The I Hotel and Conference Center, 1900 S. First Street, Champaign

Champaign-Urbana and surrounding area families and community members are invited to celebrate youth literature at the Festival’s Community Day Celebration, a free event, open to the public.

Author readings, book signings, puppet shows, live music, art displays, and a variety of hands-on activities for children will all be part of the fun!

For more information, visit https://youthlitfest.education.illinois.edu.
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EVENTS AND TRAINING: Image of Research Reception
Wednesday, April 3
4:00 – 5:30 p.m., 220 Main Library

Please join the Scholarly Commons and the Graduate College at a reception to announce the finalists and honor the semi-finalists for the Image of Research Competition, graduate edition. You can also vote for the People’s Choice Award at the reception, which will be held on April 3 from 4:00 – 5:30 p.m. in 220 Main Library. This is always a chance to talk to graduate students from many disciplines about their research, as well as seeing some stunning images! You can see past winning entries at https://publish.illinois.edu/imageofresearch/past-competitions/.
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If you would like to submit content for the April issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, March 22, 2019.

February Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
The campus launched a finalized strategic plan at a “Strategic Plan Launch” event today. With the launch, the campus will have a complete and final version of the strategic plan that will guide us through 2023. The Library is well-positioned to begin its own planning, leveraging the campus plan. Read more…
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ANNOUNCEMENTS: Library Catalog Transition
Last month, AUL for Digital Strategies Chris Prom provided preliminary details about the Library’s transition from Voyager/VuFind to Alma/Primo:

The migration of the new system is expected to be completed by July 2020.

The ILS (Integrated Library System) Coordination Team, tasked with coordinating the implementation, had its inaugural meeting on January 22. Updates will be shared via LIB-NEWS and future issues of LON.
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ANNOUNCEMENTS: Library Advancement
Scott Koeneman, Assistant Dean of Libraries for Advancement

You may have seen some changes to the first floor of the Main Library. Specifically, the new, permanent exhibit showcasing each of the 14 millionth volumes in the north-south corridor and the donor wall in the alcove just outside of the Marshall Gallery. Both are designed to recognize the Library’s many friends and donors and to raise the visibility of the impact of giving to the Library.

The millionth volumes exhibit, paid for with a gift by alumnus and Library Friend Paul Lisnek, was in recognition of the collection reaching 14 million volumes and inspired by University President Edmund James, who, in 1912, called on the Board of Trustees to accumulate, “…at least a million of books as rapidly as possible…” and that the state “…spend a million dollars to build a new building to house the collection.”

The donor recognition alcove (below), paid for with donations, is part of our efforts in the “With Illinois” campaign. Designed and built by Taylor Studios in Rantoul (including Shawn Hensley, husband of our own Merinda Hensley), it is inspired by the Library itself. The shape and glass panels reflect the entry into the Marshall Gallery, the wood tones reflect the historic panels in the Great Stairway, and the tree (beyond representing the tree of knowledge) is part of the iconography that can be found all over the Library, particularly in the exterior stones above the main entrance.

Donor Wall

Our hope is that these will not only recognize the value of supporting the Library, but will remind the many visitors we receive that supporting the Library is both important and meaningful.

If you haven’t seen these, please do take the time to. And, feel free to reach out to any of us in Library Advancement if you have questions.
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ANNOUNCEMENTS: Library Building Project Update – 2/1/2019
Tom Teper, Associate Dean for Collections and Technical Services

Committee and Working Group Updates
The kick-off meeting for the Programming the Main Library Building WG was held on December 19, 2019. Kirstin Dougan is chairing the working group, and more information on the working group and its efforts can be found here: https://www.library.illinois.edu/staff/committee/the-library-as-catalyst-project-programming-the-main-library-building-wg/.

Once this group is kicked off, we indicated that there would be several library-focused “salons” aimed at soliciting input on the conceptual model and evolving plans from members of the University Library. At the time of posting, two of these salons have been held already.

The kick-off meeting for the Managing the Library’s Collections Working Group was held on January 7, 2019. Paula Carns is chairing that working group, and more information on the working group and its efforts can be found here: https://www.library.illinois.edu/staff/committee/the-library-as-catalyst-project-managing-the-librarys-collections-wg/.

Following a meeting between Tom Teper and the Assessment Committee, the chairs of both working groups met with Jen-Chien Yu and myself to discuss opportunities for the Assessment Committee to support some of their work. Among other things, both groups are looking at data needs that will help inform their work.

The framework under which these and other working groups directly associated with this project will work is posted here: https://www.library.illinois.edu/staff/committee/the-library-as-catalyst-project-a-framework-for-working-groups-and-input-solicitation/.

Consultants
Kris Kiesling visited town from December 5 – 7, 2018, meeting extensively with members of the Library’s Special Collections Division and some of their constituents. The Division recommended that we engage a consultant to assist in thinking through some of the operational ramifications of the proposed consolidation of services and furthermore, recommended that we work with Kris. In mid-January, Kris submitted a draft of her report to the Library. The Special Collections Division is currently reviewing the draft for any editorial needs.

Contracts and Firms
The University Library is still awaiting authorization to release the name of the architectural firm identified to assist with programming activities. Once final paperwork is signed, we will release the name of the firm(s) identified, schedule kick off meetings, and begin work with the firm.

Communications

  • Monthly Updates – As you know, there are now monthly updates about the Library Building Project distributed via LibNews. These will be posted in a separate section of LON. The intent of both is to ensure open communication of specific information related to the Library Building Project.
  • Quarterly Updates – The third Quarterly Update for the project is scheduled for March 13, 2019, from 3:00 – 4:30 p.m. in 66 Main Library. We anticipate that the live stream provided by Eric Kurt and Jason Metz from the Media Commons will be available for this one as well.
  • Website – The Library Building Project has a website located at: https://www.library.illinois.edu/library-building-project/. Here you can read about the vision behind this program, seek answers to many of the Frequently Asked Questions that might arise, and read about upcoming events or project news. You can also submit additional questions to the project team at librarybuildingproject@library.illinois.edu.

Facilities
The assigned project coordinator from F&S is Dennis Craig. Dennis has been involved in numerous projects across the University Library. He also serves as the Campus Historic Preservation Officer. Although the dates have already shifted in the table below, we are approaching the highlighted portion of the Library Programming and Conceptual Design activity associated with this project. The PSC Kick-off Meeting was penciled in for November 28, 2018; however, it is on hold pending final signature on the contract. It is likely to be held in February or March 2019. Once the project is kicked off, it will start approximately seven-months of work associated with this phase of the project. The dates in the chart below will change based on the final contract approval and actual scheduling of the kick-off meeting.

Library Programming and Conceptual Design

Long-Term Project Schedule
Jeff Schrader and Tom Teper met with Dennis Craig on November 20, 2018 in order to more fully flesh out the long-term schedule for this project. While there are many moving parts and dependencies that will impact the dates going forward, we believe that we can flesh out a reasonable approximation that will take us through the currently anticipated completion date in 2024. Our hope is to have a more up-to-date, long-term project schedule in early 2019.

Outreach and Engagement
Dean Wilkin has continued conducting much leg work with respect to outreach and engagement with key stakeholders and faculty on campus. Meetings since last month’s update have included times with leadership in departments such as History, English, and Classics. In addition to these more intimate sessions, Dean Wilkin presented to the Senate in mid-November 2018, covering the broader aspects of the proposal. Later in the month, the Senate Committee on the Library also held an open session for any members of the faculty to discuss their hopes and desires for this project.

As noted in the last Quarterly Update, the Library began holding “Salons” for non-Library faculty on campus to discuss some of their hopes, desires, and fears associated with the Library Building Project. The five salons were held between October–December 2019. Each event began with providing some background on the scope of the project and led into discussion about the project as well as the potential impact and benefits of the proposed program. As the salons progress, a summary report will be distributed more broadly.

Presently, we have salons scheduled for Library personnel throughout January and February 2019. We have salons scheduled for February and March 2019 with graduate students. The invitation for all of these are scheduled to be sent on February 1, 2019.

We are also entering in preliminary conversations about holding a couple focus groups for various undergraduate students.

Finally, we will be working in the spring to find opportunities for broader townhall type discussions.
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ANNOUNCEMENTS: Grant Announcements for External Fundraisers
NEH Grants
There are no pending IMLS deadlines at this time.

03/12/2019 – Institutes for Advanced Topics in the Digital Humanities
Output: Conference/Institute/Seminar

04/10/2019 – Fellowships
Output: Book, Article, Digital Material & Publications, Archaeological Report, Translation, Edition, Other Scholarly Resource

04/10/2019 – NEH-Mellon Fellowship for Digital Publications
Output: Digital Materials & Publications

05/15/2019 – Infrastructure and Capacity Building Challenge Grants
Output: Buildings, Equipment, Digital Infrastructure

05/15/2019 – Preservation and Access Education and Training
Output: Preservation Courses or Curricular Materials, Conservation Graduate Programs, Preservation Workshops, Fellow Positions in Conservation

05/15/2019 – Research and Development
Output: Web Resources, Report, Computer Program

06/12/2019 – Digital Projects for the Public
Output: Game/Simulation, Web Resources, Mobile App, Virtual/Augmented Reality, Curricular Materials

07/16/2019 – Humanities Collections and Reference Resources
Output: Digitized Collection, Web Resources, Catalogs, Databases, Encyclopedias

09/19/2019 – Humanities Connections Planning Grants
Output: Curriculum, Community Partnerships, Faculty Development, Teaching Resources

09/19/2019 – Humanities Connections Implementation Grants
Output: Linked Courses, Curriculum, Community Partnerships, Faculty Development, Teaching Resources

10/15/2019 – Dialogues on the Experience of War
Output: Curriculum, Community Partnerships, Discussions Groups, Facilitator Training

12/04/2019 – Scholarly Editions and Translation Grants
Output: Book, Translation, Edition, Music edition

12/04/2019 – Collaborative Research Grants
Output: Book, Digital Material & Publication, Other Scholarly Resource, Themed issue of peer reviewed journal, Conference, Workshop
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ANNOUNCEMENTS: The Savvy Researcher
The Savvy Researcher workshops begin the second week of classes and run until mid-April. All are welcome, including library colleagues for professional development purposes. To help get the word out across campus, please forward the following blurb to your departments:

THE SAVVY RESEARCHER
Join us for hands-on workshops that will help you improve your research and information management skills. Upcoming sessions include:

  • Drowning in Citations and PDFs? EndNote Can Help!
  • Introduction to Tableau Public – Hands-On Training
  • Introduction to Data Management
  • Using Multimedia in Your Research
  • Network Analysis in the Digital Humanities
  • Messy Data? Clean it up with OpenRefine!
  • Dissertation to Book: Basics of the Revision and Publishing Process
  • When Excel isn’t Enough

And much more! For more details and registration: http://go.library.illinois.edu/savvyresearcher.

Please note: All workshops are requestable and most sessions held in the Main Library, Room 314 unless otherwise noted.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the January LTOTM at https://emails.illinois.edu/newsletter/199724.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence
Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: AP Promotion Plan
Greg Knott, Assistant Dean of Library for Business Operations

I am pleased to announce that the Academic Professional Promotion Plan is now being implemented and underway.

Academic Professionals who are interested in seeking promotion under the new AP Promotion Program should submit their self-nominations by 5:00 p.m. Friday, March 1 at https://forms.illinois.edu/sec/9020893.

More details about the program can be found at the Library’s AP Promotional Process web page.

In addition, there will be office hours:

  • 3:00 p.m. – 4:00 p.m., Wednesday, February 13 in 428 Main Library
  • 9:00 a.m. – 10:00 a.m., Wednesday, February 20 in 323c Main Library

More open sessions or office hours will be added based on interest, and communicated to LibNews.

In the meantime, if you have any questions, please feel free to contact me directly. Thank you to everyone who has given input and helped in making this plan come to reality.
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HR NEWS: New Employees

  • Ana Rodrigues, RBML (March 1)

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HR NEWS: Vacancies

  • Library Specialist – Grainger, interviewing

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HR NEWS: Title Change

  • MJ Han change to Head, Acquisitions and Cataloging Services

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HR NEWS: In Memoriam

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IT NEWS: SCARS AWS Transition
Over the past year, the repository developers have teamed up with the Library’s Infrastructure Management and Support group to migrate Medusa’s underlying infrastructure — that is the servers, storage, databases and network connections, used by Medusa, the Illinois Digital Library, and the Illinois Databank — to the cloud using Amazon Web Services (AWS). After a year of experimenting with several different services and strategies and retrofitting our applications to adapt to new object storage systems, we’re happy to announce that the transition is near complete!

Our go live date for the new infrastructure is tentatively set for Monday, February 18th. At that time, our current production URLs (medusa.library.illinois.edu, digital.library.illinois.edu, and databank.illinois.edu) will be redirected to point to services running in AWS. The production services will be set to read-only mode during the weekend before we go live to perform a final data synchronization. There may be some brief service interruptions on the 18th while the URLs are being redirected, but otherwise there should not be a significant change in your interactions with Medusa, the Databank, or the Digital Library.
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FACILITIES: Facility Project Updates

  • AFMFA F&S – $40M Campus Wide Requests:
    • Main Library – Reading Room Renovation and 220 Conceptual Design Schematic Design/Design Development Submittal arrived January 16, 2019 and draft conceptual design for room 220 arrived January 23, 2019.
  • Main Library – 1st Floor Central Service Point – Phase I remodeling given OK to proceed by Illinois Historic Preservation Agency further review and approval will occur as architect completes designs 50% construction documents review meeting upcoming.

For a complete list of projects in planning and construction, please see: https://wordpress.library.illinois.edu/staff/facilities/
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: ACRL Webinar: Academic Library Impact: Strategies for Designing New Research
Monday, February 4
1:00 – 2:00 p.m., 106 Main Library

Are you interested in conducting research on library contributions to student learning and success? Join us for a webinar to learn about using ACRL’s 2017 report, Academic Library Impact: Improving Practice and Essential Areas to Research to design a new research project.

The report, developed for ACRL by OCLC Research, investigates library contributions to student learning and success. It surveys existing literature in the field and outlines six priority areas for new research. In each priority area, it highlights exemplary existing studies and suggests new research questions.

During this live discussion, the chair and vice-chair of the Value of Academic Libraries Committee and a co-author of the Academic Library Impact report will share strategies for effectively using the report in planning new research. They will also briefly discuss ACRL’s current round of Academic Library Impact Research Grants and how to apply (the deadline is April 25, 2019).
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EVENTS AND TRAINING: Sixth Annual University Library Research Showcase
Tuesday, February 5
1:00 – 4:00 p.m., 220 Main Library

Library Research Showcase

The University Library invites the campus community to the Library Research Showcase in Room 220 of the Main Library from 1:00 – 4:00 p.m. on February 5. The showcase will highlight recently completed and ongoing research within the library, emphasizing its impact on the university, the professional disciplines of our many researchers and beyond.
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EVENTS AND TRAINING: NISO Webinar: Wrestling with Access and Authentication Control
Wednesday, February 6
12:00 – 1:30 p.m., 428 Main Library

This session will examine various aspects of access and authentication controls in the context of digital information resources. Is there a scalable approach that can satisfy the needs of both corporate as well as academic environments? If not, how can technology be engineered or leveraged such that the nuanced needs of all may be met? What trade-offs might need to be recognized and negotiated? Are there satisfactory answers to the questions that have arisen with regard to privacy and data exchange? This session will bring together a number of industry experts to discuss the challenges and opportunities.
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EVENTS AND TRAINING: LLAMA webinar “How to Establish a Meaningful and Productive Mentoring Relationship”
Wednesday, February 6
1:30 – 3:00 p.m., 428 Main Library

While it might seem logical that mentoring comes intuitively to experienced professionals, the actual experience of participating in a productive, mutually-fulfilling mentoring relationship requires approaching it with intention and a toolkit of skills. The Library Leadership and Management Association (LLAMA) will present How to Establish a Meaningful and Productive Mentoring Relationship.This webinar will provide proven strategies for making the most of a mentoring relationship based on research and experience, and will explore the skills and practices that are needed the most when serving as a mentor.
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EVENTS AND TRAINING: Abraham Lincoln’s 210th Birthday Celebration
Tuesday, February 12
4:00 – 6:00 p.m., 246 Main Library

Lincoln's Birthday

Join the Illinois History and Lincoln Collections and the History, Philosophy, and Newspaper Library to celebrate Abraham Lincoln’s 210th birthday! Enjoy light refreshments, try your hand at Lincoln-themed trivia, view of pop-up exhibit featuring selections from the IHLC’s holdings, including several new acquisitions, and explore library resources related to the life and legacy of our 16th president.
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EVENTS AND TRAINING: Creative Connections
Thursday, February 14
12:00 – 1:00 p.m., 428 Main Library

Wednesday, February 27
12:00 – 1:00 p.m., 428 Main Library
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EVENTS AND TRAINING: Spring Exhibition Opening, “Making Mr. Darcy: Cultural Context for a Regency Gentleman”
Thursday, February 21
3:00 – 5:00 p.m., 346 Main Library

Making Mr. Darcy
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EVENTS AND TRAINING: “Borderline” 1930 Silent Film with Paul and Eslanda Robeson
Sunday, February 24
3:00 p.m., Foellinger Auditorium

Borderline

The Sousa Archives is sponsoring a special premiere performance of Renée Bakers’ new film score composed for the newly discovered silent movie, Borderline, as part of this year’s Black History Month. Read more…
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If you would like to submit content for the March issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, February 15, 2019.

January Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Library Building Project Update – 12/1/2018
Tom Teper, Associate Dean for Collections and Technical Services

Committee and Working Group Updates
The kick-off meeting for the Programming the Main Library Building WG is scheduled for December 19, 2019. Kirstin Dougan is chairing the working group, and more information on the working group and its efforts can be found here: https://www.library.illinois.edu/staff/committee/the-library-as-catalyst-project-programming-the-main-library-building-wg/.

Once this group is kicked off, we will start holding library-focused “salons” aimed at soliciting input on the conceptual model and evolving plans from members of the University Library. These should start being held in the winter.

The kick-off meeting for the Managing the Library’s Collections Working Group is scheduled for January 7, 2019. Paula Carns is chairing that working group, and more information on the working group and its efforts can be found here: https://www.library.illinois.edu/staff/committee/the-library-as-catalyst-project-managing-the-librarys-collections-wg/.

The framework under which these and other working groups directly associated with this project will work is posted here: https://www.library.illinois.edu/staff/committee/the-library-as-catalyst-project-a-framework-for-working-groups-and-input-solicitation/.

Consultants
In just a couple days, we will be welcoming Kris Kiesling to town for a three-day period of consulting with the Library’s Special Collections Division. The Division recommended that we engage a consultant to assist in thinking through some of the operational ramifications of the proposed consolidation of services and furthermore, recommended that we work with Kris. Taking them up on that offer, we have three busy days scheduled for her from December 5 – 7, 2018.

Contracts and Firms
The University Library is still awaiting authorization to release the name of the architectural firm identified to assist with programming activities. Once final paperwork is signed, we will release the name of the firm(s) identified, schedule kick off meetings, and begin work with the firm.

Communications

  • Monthly Updates – As you know, there are now monthly updates about the Library Building Project distributed via LibNews. These will be posted in a separate section of LON. The intent of both is to ensure open communication of specific information related to the Library Building Project.
  • Quarterly Updates – The second Quarterly Update for the project is scheduled for December 13, 2018 from 3:30 – 4:30 p.m. in 66 Main Library. We anticipate that the live stream provided by Eric Kurt and Jason Metz from the Media Commons will be available for this one as well.
  • Website – The Library Building Project has a website located at: https://www.library.illinois.edu/library-building-project/. Here you can read about the vision behind this program, seek answers to many of the Frequently Asked Questions that might arise, and read about upcoming events or project news. You can also submit additional questions to the project team at librarybuildingproject@library.illinois.edu.

Facilities
The assigned project coordinator from F&S is Dennis Craig. Dennis has been involved in numerous projects across the University Library. He also serves as the Campus Historic Preservation Officer. Although the dates have already shifted in the table below, we are approaching the highlighted portion of the Library Programming and Conceptual Design activity associated with this project. The PSC Kick-off Meeting was penciled in for November 28, 2018; however, it is on hold pending final signature on the contract. It is likely to be held in January 2019. Once the project is kicked off, it will start approximately seven-months of work associated with this phase of the project. The dates in the chart below will change based on the final contract approval and actual scheduling of the kick-off meeting.

Long-Term Project Schedule
Jeff Schrader and Tom Teper met with Dennis Craig on November 20, 2018 in order to more fully flesh out the long-term schedule for this project. While there are many moving parts and dependencies that will impact the dates going forward, we believe that we can flesh out a reasonable approximation that will take us through the currently anticipated completion date in 2024. Our hope is to have a more up-to-date, long-term project schedule in January 2019. The longer-term schedule will outline the five-year timeline for the project.

Outreach and Engagement
Dean Wilkin continues conducting much leg work with respect to outreach and engagement with key stakeholders and faculty on campus. Meetings since last month’s update have included times with leadership in departments such as History, English, and Classics. In addition to these more intimate sessions, Dean Wilkin presented to the Senate in mid-November 2018, covering the broader aspects of the proposal. Later in the month, the Senate Committee on the Library also held an open session for any members of the faculty to discuss their hopes and desires for this project.

As noted in last month’s Quarterly Update, the Library began holding “Salons” for non-Library faculty on campus to discuss some of their hopes, desires, and fears associated with the Library Building Project. The first four salons were held in October and November 2018. Each event began with providing some background on the scope of the project and led into discussion about the project as well as the potential impact and benefits of the proposed program. As the salons progress, a summary will be distributed more broadly, and, as mentioned at the top of this message, we will be scheduling some salons for Library employees later in the winter.

We have two salons scheduled for February 2019 with graduate students from the iSchool, and we have begun the process of scheduling some for students from the College of Media. Once those are nailed down, we will reach out to interested parties in the College of Liberal Arts and Sciences to discuss similar opportunities for graduate students in some of their programs.

Finally, we will be working in the spring to find opportunities for broader townhall type discussions.
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ANNOUNCEMENTS: Grant Announcements for External Fundraisers
Heidi Imker, Associate University Librarian for Research

As noted in last month’s LON, Kathie Veach and I are working to provide more targeted information about upcoming grant opportunities from frequent funders of library grants (NEH, IMLS, etc.). If you are still interested in the general OVCR opportunities email, feel free to subscribe yourself directly at: https://groups.webservices.illinois.edu/subscribe/19149.

Upcoming grant opportunities:
The full guidelines for each opportunity listed below are located on the NEH website or IMLS Website.

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ANNOUNCEMENTS: RPC Notes
Grant Requests
The members of the Research and Publication Committee would like to remind everyone that on January 14, 2019 we will open up requests for funding to tenured faculty! Tenure track faculty should also continue to reach out to us for funding of course. We also can provide some support for research and investigation by Academic Professionals. Please see the RPC webpages at https://www.library.illinois.edu/staff/committee/research-and-publication-committee/ and read more about what we fund at https://www.library.illinois.edu/staff/policies-for-award-approval/. If you see any dropped links or missing information on our website, please don’t hesitate to let us know. It is still a work in progress.

Funds Awarded
In the Fall 2018 semester RPC funds were awarded as follows:

  • Sara Benson – “Copyright and Digital Collections” – transcription and coding of interviews
  • Piper Martin – “Chat Log Analysis”
  • David Morris – “The Shadow of Prophecy” – travel for archival work
  • Matthew Roberts – “The Tears of Dionysus” – travel for archival work

Library Research Showcase
Don’t forget to submit your project for the Library Research Showcase! We will accept proposals for posters, lightning talks and tech demos through January 16! Go here to apply!
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ANNOUNCEMENTS: Opportunities Showcase Campus Research and Our Libraries

The Library is involved with several photo/image competitions including:

All of these opportunities highlight the resources and research support from the Library. If you would like to be involved in any of the above competitions as a sponsor or as a judge, please reach out to Karen Hogenboom, Head of the Scholarly Commons.
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ANNOUNCEMENTS: Prizes and Awards

Trophy
Have you ever wondered if you can purchase equipment (such as an iPad, kindle, or laptop computer) with University funds and then give it away as a prize to an individual (such as to a student/faculty/staff participating in a raffle)? Per University of Illinois System policy and State of Illinois rules and regulations, this is not allowable. Under the Illinois State Property Control Act (30 ILCS 605), all U of I System property (regardless of funding source) is considered state-owned and is subject to the regulations of the Department of Central Management Services.

Instead, units can issue a taxable prize or award to the individual in the amount they wish to give away. Issuing prizes and awards does not violate property control rules and regulations, and it ensures proper tax reporting to the recipient and IRS. Recipients can then use their prize or award money to purchase their own equipment.
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ANNOUNCEMENTS: Scholarly Commons Hosts Yeshimabeit Milner of Data for Black Lives
The Scholarly Commons is bringing Yeshimabeit Milner to campus April 16-17, 2019. Milner is the founder and Executive Director of Data for Black Lives, a group of activists, organizers and mathematicians committed to using data science to create concrete and measurable change in the lives of Black people. Details of her visit will be announced soon. Contact Karen Hogenboom with questions or to suggest groups that might want to meet with her.
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ANNOUNCEMENTS: 2018 Downs Intellectual Freedom Award
If you are attending ALA Midwinter in Seattle in January, 2019, please consider attending the University of Illinois’ Downs Intellectual Freedom Award reception. The Iowa Library Association (ILA) has received the 2018 Downs Intellectual Freedom Award for taking a leadership role in several highly visible challenges to intellectual freedom. The reception will take place during the Midwinter Meeting of the ALA in Seattle, Washington, on Saturday, January 26, 2019, from 5:30 – 7:15 p.m. in Room Willow A at the Sheraton Hotel. Libraries Unlimited provides an honorarium for the recipient and cosponsors the reception. For more information on the award, see https://ischool.illinois.edu/news-events/news/2018/11/2018-downs-intellectual-freedom-award-given-iowa-library-association.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the December LTOTM at https://emails.illinois.edu/newsletter/190993.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: New Employees

  • Hannah Dole, Assistant Director of Advancement for Stewardship and Donor Relations, Library Advancement (January 1)
  • Joshua Hollingsead, Undergrad (January 7)

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HR NEWS: Departures

  • Jack Briggs, retirement (January 14)
  • Eleanor Dickson Koehl, resignation (December 14)
  • Chris Maden (November 29)
  • Robert Manaster, retirement (December 31)

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HR NEWS: In Memoriam

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IT NEWS: IT Staffing News
After 30 years of service to the University, mostly in the Library, Research Programmer Robert Manaster is retiring. He actually first started working for CARLI back in the days when it was stilled called ILCSO. His last official day of employment is December 30, but Robert tells us he will be attending the Library Recognition event on January 8, if you want to wish him well.
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FACILITIES: Facility Project Updates

  • ACES Funk Library – Interior Signs – Installing main wayfinding signs – second level through 5th floor – F&S Sign Shop fabricating signs.
  • Main Library – Reading Room Renovation and 220 Conceptual Design  Kickoff meeting occurred on December 11, 2018 with the consultants.
  • Main Library – 14 Millionth Volume Permanent Exhibitcomplete.
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling painting – F&S funding approved. F&S Building Services Workers Flooring Crew working on south stairs – Ongoing due to fall semester traffic.
  • Main Library – 1st Floor Central Service Point – Phase I remodeling given OK to proceed by Illinois Historic Preservation Agency further review and approval will occur as architect completes designs 50% construction documents received for review.

For a complete list of projects in planning and construction, please see: https://wordpress.library.illinois.edu/staff/facilities/
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Library Recognition Event
The Library will host the annual Library Recognition Event on January 8th at the Illini Union. We will be closing all libraries from 8 AM to 1 PM on January 8th for this event.

The event will begin at 8:30 that morning (you are welcome to arrive earlier if you wish, registration will open as early as 8AM). We will have a hot breakfast, service recognition awards, civil service and AP award ceremonies, introduce new employees from the past year, some networking time, and a lunch that will last until 1 PM. We encourage everyone to attend. Those who do not wish to attend should work with their unit head to request a vacation day (or half-day) or make arrangements with their unit head to work in the unit that morning. For questions, please contact Library Human Resources at 333-8169.

To register and view agenda, please go to: https://uiuc.libcal.com/event/4844701

This year the University Library honors 49 employees for service recognition!

40 Years
William Maher

30 Years
Timothy Cole
Robert Manaster

25 Years
Lonnie E Clark
Bruce Schatz
Kathleen Veach

20 Years
Jose D Bermudez
Debbie M Jones
Paul Kotheimer
Christopher Prom
Anne Silcox

15 Years
Robert Cagle
Christopher Condill
Jessica Denhart
Anna Marie Gerard
Jon Gorman
Shuyong Jiang
Jacob MacGregor
Melanie Joy Rusk
Gennye Varvel

10 Years
Paula Adams
Steven Bernard Bermingham
Susan Braxton
Nicholas Hagen
Stefanie Postula

5 Years
Mirella Bajric
Cara Bertram
Julie Bumpus
Miriam Centeno
Mari Fallaw
Paul V Gouwens
Kara Marie Krumdick Hagen
Jamie Heather Hansen
Laila Hussein Moustafa
Erin Kerby
Eric Michael Kurt
Katharine Lambaria
Patricia Lampron
Mitchell T Loyd
Alissa Marcum
Kyle T McCafferty
Tamara S Redenbaugh
Dustin Reinhart
Benjamin Riegler
Antonio Sotomayor Carlo
Kelli Trei
Shoshana Ruth Vegh-Gaynor
Christie Wiley
John Wilkin
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If you would like to submit content for the February issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, January 18, 2019.

December Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
The Library’s strategic plans have been an effective vehicle for guiding and aligning our work with the University’s strategic agenda. In recent years we adopted a Framework for Strategic Action (2015) and prior to that we adopted a set of Strategic Initiatives (2011). Read more…
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ANNOUNCEMENTS: Library Building Project Update – 11/5/2018
Tom Teper, Associate Dean for Collections and Technical Services

Committee and Working Group Updates
The Library’s Executive Committee recently approved the charges for two working groups, one focused on Programming the Main Library Building and a Collections Working Group charged with helping to identify the collections that will be housed within the Main Library Building. Invitations to prospective chairs and members for these two working groups will go out during the first weeks of November 2018.

Consultants
Following the recommendation of the Library’s Special Collections Division, the Library has contracted with a consultant to begin investigating pathways forward for integrating special collections services as part of the program associated with the Library Building Project. The consultant, Kris Kiesling, was identified by the Special Collections Division and will be joining us in Urbana-Champaign from December 5 – 7, 2018.

Contracts and Firms
The University Library and the campus are in the final stages of signing a contract with an architectural firm to help with the programming activities. Once the paperwork is signed, we will be able to announce the name of the firm.

Communications

  • Library Groups – During the last month, Dean Wilkin and Tom Teper met with L-CAP and LSSC members.
  • Monthly Updates – Additionally, there will be a monthly update process initiated specific to the Library Building Project. These may be posted in a separate section of LON, with the intent of communicating specific information about the Facilities, Working Groups and Planning, and Advancement.
  • Quarterly Updates – The first Quarterly Update for the project was held in September 2018. Approximately sixty individuals attended the meeting in person with a further twenty watching via the live stream provided by Eric Kurt and Jake Metz from the Media Commons. During the session, Library personnel discussed where we were in the process with respect to setting up working groups, where the Library stood with respect to funding, securing consultants and architectural firms, and plans for efforts to get broader campus engagement, as well as those questions or concerns expressed by attendees. The next quarterly update is scheduled for December 13, 2018 from 3:30 – 4:30 in 66 Main Library.
  • Website – The Library Building Project has a website located at: https://www.library.illinois.edu/library-building-project/. Here you can read about the vision behind this program, seek answers to many of the Frequently Asked Questions that might arise, and read about upcoming events or project news. You can also submit additional questions to the project team at librarybuildingproject@library.illinois.edu.

Facilities
The assigned project coordinator from F&S is Dennis Craig, and once final contracts are approved, we will be able to announce the name of the firm and any subcontractors projected to assist in the programming. In the table below, the highlighted portion of the Library Programming and Conceptual Design activity associated with this project indicates the most recently completed step. The italicized dates that follow have been adjusted to account for the projected dates going forward. We anticipate the PSC Kick-off Meeting to be scheduled during the month of November, kicking off approximately eight-months of work associated with this phase of the project.

Outreach and Engagement
Over the last several months, Dean Wilkin has been conducting much leg work with respect to outreach and engagement with key stakeholders and faculty on campus. Meetings have included times with leadership in FAA and the College of Liberal Arts and Sciences, departments such as History and English, the iSchool, and others including student government, the University Librarian’s Student Advisory Council, and the Senate Committee on the Library.

As noted at the first Quarterly Update, the Library began holding “Salons” for faculty on campus to discuss some of their hopes, desires, and fears associated with the Library Building Project. The first two salons were held in late October, and there are three more scheduled to occur over November and December 2018. Each event began with providing some background on the scope of the project and led into discussion about the project as well as the potential impact and benefits of the proposed program. As the salons progress, a summary report will be distributed more broadly.

Presently, we are seeking opportunities to schedule some separate salons for groups of graduate students. Stay tuned for more information on this.

Finally, we will be working in the spring to find opportunities for broader town hall type discussions.
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ANNOUNCEMENTS: Tweaking Grant Announcements for External Fundraisers
Heidi Imker, Associate University Librarian for Research

Kathie Veach and I are working to provide more targeted information about upcoming grant opportunities from frequent funders of library grants (NEH, IMLS, etc.). Instead of forwarding out the general OVCR opportunities email (which you certainly may subscribe to yourself directly if still interested), we’ll provide a list of upcoming deadlines each month in LON. This should accomplish several things: 1) cut down on email for those who found the signal to noise too low in the OVCR announcements, 2) help bring to light the most promising opportunities, and 3) give everyone more lead time to plan.

This is a work in progress and will be refined in the coming months. If you think Kathy and I might be missing specific funders, opportunities, or have other comments, please feel free to let us know.

Upcoming Grant Opportunities:
Note that no new opportunities exist for IMLS as the National Leadership Grants for Libraries (NLG-L) and the Laura Bush 21st Century Librarian Program (LB21) are both currently in the invited full proposals phase.

The full guidelines for each opportunity listed below are located on the NEH website.

* Note, if you plan to submit for the 1/9 deadline to NEH and haven’t let us know yet, let Kathie and I know no later than December 5th!
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ANNOUNCEMENTS: Prepare to Ring in the New Year with 1923 Works in the Public Domain
Heidi Imker, Associate University Librarian for Research

In just one month, on January 1, 2019, all work published in the United States in 1923 will enter the public domain. In celebration of this milestone, Sara Benson will be leading the Re-Mix It Competition. The competition celebrates the expansion of the public domain by encouraging students to engage with public domain works to create new, innovative work. Any student enrolled in the University of Illinois at Urbana-Champaign in the Spring semester of 2019 can enter the competition.

Additionally, in January, 2019, an online exhibit titled “The Sweet Public Domain: Honey Bunch and Copyright” will be launched by the Scholarly Communication & Publication Unit. The digital scalar exhibit includes digital versions of all first edition publications of the Honey Bunch series, which began in 1923 as well as commentary about celebrating the public domain, remixing public domain and in-copyright works, and annotated versions of the Honey Bunch 1923 children’s books.

More news forthcoming as we roll through January, but it is cause to start the celebration early in anticipation!
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the November LTOTM at https://emails.illinois.edu/newsletter/190993.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: The Academic Professional Peer Review Promotion Advisory Committee
The Academic Professional Peer Review Promotion Advisory Committee has just recently formed. It comprises three elected APs: Jen Yu, Heather Murphy, and Tom Habing, as well as two AULs: Heidi Imker and Cherie’ Weible. This committee will be responsible for reviewing applications submitted by Academic Professionals for promotion, ranking them, and providing recommendations to the University Librarian. More information will be coming soon about the first call for promotions anticipated in early Spring 2019.
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HR NEWS: Vacancies

  • Senior Library Specialist – Undergrad, job posted

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HR NEWS: New Employees

  • Jimmy Gonzalez, High Density Storage Facility Coordinator, CMS (November 1)
  • Ruthann Miller, Visiting Curator, RBML (November 1)
  • Susan Muirhead, Media Innovation and Instructional Services Specialist, UGL (November 16)
  • Janelle Sander, Patron Services Manager, Access Services (November 1)
  • Michelle Self-Ballard, Library Specialist, Grainger
  • Ronald Anthony Stewart, IT Specialist (December 1)
  • Tracy Tolliver, Director of Library IT (December 16, 2018)

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HR NEWS: Departures

  • Alexandra Krogman, resignation (November 25)
  • Beth Sheehan, resignation (November 26)
  • Janet Swatscheno, resignation (October 26)
  • Lynn Wiley, retirement (December 31)

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IT NEWS: IT Staffing News
Library IT would like to welcome our newest Academic Professional, IT Specialist, Anthony Stewart. Anthony will be a member of the Workstation and Network Support Team, but he will also be assisting at the Help Desk. Many may already know Anthony; he has been working as an academic hourly in Library IT and also the Media Commons in UGL for over a year.

To help with the Web Team backlog, we have also recently hired John Rutherford as an hourly extra-help Web Specialist. John will be helping maintain existing Library websites and assisting with new projects.

Finally, Library IT would like to welcome our new IT Director, Tracy Tolliver. Tracy comes to us from campus Technology Services where she was the Director of Application Services. Tracy’s first day in the Library will be December 17.
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IT NEWS: Reminder: Send Us Your Ideas


Library IT has an Idea Form to collect new or innovative ideas or any suggestions for improvements. When ideas are submitted they go to an OTRS queue that is reviewed monthly by Library IT. We will discuss submissions and take steps to bring involved Library stakeholders into the conversation. As always, we welcome your feedback!
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IT NEWS: WordPress Training Schedule
The next training session is December 7, 10:00 – 11:00 a.m., room 314 computer lab.

WordPress Essentials training is a 60-minute training session hosted by members of the Web Team. This session gives users basic knowledge of WordPress functionality, so they can be ready to edit their sites after the migration. Attendance of at least one of this type of training is required to gain access to your new WordPress site. You can sign up for a training session here, through the Staff Event Calendar.

If you have any questions about training opportunities or need to request training at a different time, please contact John Laskowski at: jdlasko@illinois.edu.
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FACILITIES: Facility Project Updates

  • ACES Funk Library – Interior Signs – Installing main wayfinding signs – second level through 5th floor – F&S Sign Shop fabricating signs.
  • Main Library – Reading Room Renovation and 220 Conceptual Design  Consultant contract is finalized and kickoff meeting scheduled for December 11, 2018.
  • Main Library – Donor Wall – Grand Stair 1st Floor Vestibulecomplete.
  • Main Library – 14 Millionth Volume Permanent ExhibitF&S carpenters scheduled to install on the east wall sections of the north/south corridor of the Main Library.
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling painting – F&S funding approved. F&S Building Services Workers Flooring Crew working on south stairs – Ongoing due to fall semester traffic.
  • Main Library – 1st Floor Central Service Point – Phase I remodeling given OK to proceed by Illinois Historic Preservation Agency further review and approval will occur as architect completes designs Schematic design review in progress.
  • Main Library – Elevator Upgrade – E5 (east) summer 2018. The project is a Campus wide multiple elevator upgrade project. The elevator cabs and controls for E5 elevator will be upgraded to provide reliable transportation throughout the Main Library. E5 is out of service  Complete.

For a complete list of projects in planning and construction, please see: https://wordpress.library.illinois.edu/staff/facilities/
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: NISO Webinar: Maker Spaces: Things that Go Bop, Whizz, and Clank!
Wednesday, December 5, 2018
12:00 –1:30 p.m., 428 Main Library

Have 3D printers become commonplace? Is someone in your library using pizza boxes to create their next-generation VR viewer? Perhaps you’re wondering just how sophisticated (and how spacious) a Maker Space needs to be these days. What are the expectations from students and faculty? What tools and services need to be part of a library’s maker space?
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EVENTS AND TRAINING: ALCTS Webinar: The IFLA LRM Model: A Brief Introduction
Wednesday, December 5, 2018
1:00 – 2:00 p.m, 225 Main Library

LRM (Library Research Model) is a new conceptual model that harmonizes several existing FR (Functional Requirements-based) models for library metadata creation such as FRBR, FRAD, and FRSAD and, with the release of the beta version of the newly redesigned RDA Toolkit in June 2018, has replaced FRBR as the primary conceptual model underpinning the RDA cataloging code. This webinar briefly outlines the structure of LRM, traces its emergence from the FR family of models, examines some key conceptual differences between LRM and FRBR, and discusses some of the important new entities, attributes, and relationships in LRM.
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EVENTS AND TRAINING: Creative Connections
Thursday, December 13
12:00 – 1:00 p.m., 428 Main Library
Box making with Martha Degutis
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EVENTS AND TRAINING: RBML Holiday Open House
Thursday, December 13
3:00 – 5:00 p.m., 346 Main Library

Please join the Rare Book & Manuscript Library for its annual holiday open house where you can letterpress print your own free holiday card. The paper will be provided by the Fresh Press, the University’s sustainable papermaking initiative. Students from the Fresh Press and the Noble Print Club will be at the event with holiday-related merchandise available for purchase. Seasonal refreshments and fresh mulled cider will be served; all are welcome.
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If you would like to submit content for the January issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, December 14, 2018.

November Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
For those who may have missed my LIB-NEWS email on October 18, 2018, about the appointments of our new Associate University Librarians, I wanted to include that announcement below. Chris and Heidi officially begin their new roles today, November 1, 2018, and will be relocating to the suite of offices in 246 Main Library (Heidi will split her time between 246 and her office in 312 Main Library). Both will be offering office hours after they have settled into their new spaces. Read more…
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ANNOUNCEMENTS: The Annual Graduate Student Contest
Open to all grad students working in the university libraries!

Curate an exhibit that promotes a library resource or highlights a subject or collection within the Library. The winner will receive $200, have an exhibit in the Main Library’s Marshall Gallery in April 2019, and attend an exhibit workshop in the Main Library. For more information, visit the Library Exhibitions Committee website at go.library.illinois.edu/ExhComm.

Proposals due Monday, November 19, 2018, by 5:00 p.m.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the October LTOTM at https://emails.illinois.edu/newsletter/185983.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence
Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of October 30, 2018 (click on the graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: Vacancies

  • Library Specialist – Grainger, interviewing

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HR NEWS: New Employees

  • Full time at LLL: Karen Huck
  • Full time at CMS Oak Street: Johna VonBehrens
  • Full time at CAM: Archana Gargya
  • Full time in Mortenson: Courtney Horry
  • Full time in Dean’s Office: Lucretia Williams

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HR NEWS: In Memoriam

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IT NEWS: Two-factor Authentication (2FA)
During the month of October, campus activated two-factor authentication for all graduate students. Beginning in November they will be activating it for all faculty and staff.  People will be enrolled in batches, and Technology Services will email individuals at least 2 business days in advance to let them know they are scheduled.

Why is this happening?
Approximately 750 campus accounts a month are compromised, and using 2FA on other campuses has drastically reduced account compromises. The goal is to keep campus data and systems safer.

How this affects you
Two-factor authentication will be required for more websites including:

  • Campus services like Box, Office 365, and more
  • Library electronic resources (off-campus only) and other library websites requiring login with a netid

Using 2FA
Check your 2FA options and register a device if necessary. When accessing a website that requires 2FA:

  1. Log in with your netid and password
  2. Confirm the login with a 2FA method

Keep in mind

  • Accessing resources via VPN (Tunnel All option) will not require 2FA at this time.
  • Distance learners and others out of town can set up 2FA devices off-campus.
  • Undergraduate students can opt into 2FA, but will not be required to at this time.

Additional information

If you have any questions, please contact the Library IT Help Desk.
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IT NEWS: WordPress Template for Policies
The Web Team has developed a new WordPress template for Library policies. The template is available for use from any pages in the Library’s staff-facing website. Committees or units which are developing new policies or reviewing and editing existing policies are encouraged to try it out. The template can accommodate the text of the policy itself and also metadata about the policy, such as the policy owners, dates of approval and last revision, when it is next due for review, and its revision history.

If you have any questions, suggestions, or would like some help getting started using the template, contact the Library IT Help Desk.
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IT NEWS: IT Staffing News
It is with a heavy heart that Library IT recognizes the passing of Chuck Kibler. Starting in 2009, Chuck was a Systems Engineer in Library IT where he helped maintain the Library’s servers, storage, and databases. Although much of his work was in the back office and the server room, Chuck was always patient and kind to his co-workers and anyone he was helping to solve a problem. He always liked visiting with people and talking about his passions, motorcycles and hunting. He was also community minded, having organized a couple of summer picnics for IT staff and their families at his church in Fisher. His presence in the Library IT office suite will be missed.
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FACILITIES: Facility Project Updates

  • ACES Funk Library – Interior Signs – Installing main wayfinding signs – lower level through 5th floor – F&S Sign Shop fabricating signs.
  • Main Library – Donor Wall – Grand Stair 1st Floor VestibuleInstallation in progress.
  • Main Library – 14 Millionth Volume Permanent ExhibitTo be presented at the Advancement event on October 26, 2018 and installed on the east wall sections of the north/south corridor of the Main Library.
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling painting – F&S funding approved. F&S Building Services Workers Flooring Crew working on south stairs – Fall 2018.
  • Main Library – 1st Floor Central Service Point – Phase I remodeling given OK to proceed by Illinois Historic Preservation Agency further review and approval will occur as architect completes designs. Project kickoff meeting scheduled for November 1, 2018.
  • Main Library – Elevator Upgrade – E5 (east) summer 2018. The project is a Campus wide multiple elevator upgrade project. The elevator cabs and controls for E5 elevator will be upgraded to provide reliable transportation throughout the Main Library. E5 is out of service. Working on punch list items.
  • Ricker Library – Flooring Replacement – Floor polishing is complete. Reinstall furniture, fixtures and collection complete. Complete.

For a complete list of projects in planning and construction, please see:
https://wordpress.library.illinois.edu/staff/facilities/
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Banjos, Mandolins, and John Philip Sousa:  America’s Musical Paradox 
(October 3, 2018 – August 2, 2019)
Sousa Archives and Center for American Music, University of Illinois
https://archives.library.illinois.edu/sousa/events/
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EVENTS AND TRAINING: Samuel S. Stewart and America’s Banjo
October 10, 2018 – September 27, 2019
Sousa Archives and Center for American Music, University of Illinois
https://archives.library.illinois.edu/sousa/events/
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EVENTS AND TRAINING: Scrapbook Gems: Harry Partch Inside Out
November 1, 2018 – January 2, 2019
University Library Marshall Gallery, University of Illinois
https://archives.library.illinois.edu/sousa/events/
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EVENTS AND TRAINING: Webinar: Determining the Right Format for Your eLearning Event Workshop
Thursday, November 8
1:30 – 3:00 p.m., 428 Main Library

Webinars, eCourses, live, on demand, micro and nano-learning – with so many options for eLearning, it can be tough to know where to begin.

In this new workshop, Dan Freeman, Director of ALA Publishing eLearning Solutions, will help you sort through your options and strategize ways to find what works best for you. You’ll learn the benefits and limitations of different formats and how to assess the goals of your event in terms of your different options, regardless of budget or resources.

About the Instructor

Dan Freeman is the Director for ALA Publishing eLearning Solutions. In this capacity, he has run hundreds of webinars and dozens of online courses for library audiences and been involved in all facets of their production, from marketing to content and presentation and assessment. He holds an M.S. in Library and Information Science from the University of Illinois at Urbana-Champaign and has worked in several different library environments.
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EVENTS AND TRAINING: Creative Connections
Thursday, November 8
12:00 – 1:00 p.m., 428 Main Library

Wednesday, November 28
12:00 – 1:00 p.m., 428 Main Library
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EVENTS AND TRAINING: Voice of Veterans
Friday, November 9
2:00 p.m., Marshall Gallery, Main Library

The Library will host the “Voice of Veterans” which will feature the University of Illinois Naval ROTC and speakers who are veterans of the armed forces.

Additionally, there will be a display in the north-south hallway featuring veterans.
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EVENTS AND TRAINING: ACRL Webinar – Evolving Strategic Partnerships for Teaching and Learning in the Academic Ecosystem
Tuesday, November 13
12:00 –1:00 p.m., 428 Main Library

Today’s college students are inundated with information that they encounter online and in-person. How do they make sense and make use of such information for their research? How can academic librarians foster an inquisitive learning culture? Instruction services have become important strategic priorities for academic libraries to consider. Now more than ever, librarians play a catalytic role in teaching information literacy, research, and critical thinking skills. From fact-checking to active learning techniques, librarians can promote information literacy as a transformative learning experience in collaboration with teaching faculty and other strategic partners beyond the one-shot workshop.

In this webinar, Dr. Nicole A. Cooke and Raymond Pun will share best practices, ideas, and approaches to proactively support teaching and learning initiatives through innovative educational programs and developments. From social justice to service-learning to sustainability, Raymond Pun will explore the opportunities to integrate important themes, activities, and exercises into the library’s instruction program, and to strategize ways to enhance the library’s role as a teaching partner. Approaches to creating a successful IL program from Credo’s IL Strategy Handbook will be explored as well. Dr. Nicole A. Cooke will provide opening remarks on the state of information literacy today from an LIS educator’s perspective.
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EVENTS AND TRAINING: NISO Webinar: Building Diversity in the Workforce 
Wednesday, November 14
12:00 – 1:30 p.m., 428 Main Library

This event will look at bias awareness and the difficulties of appropriately valuing diversity in a work environment. What are the implications for the library in terms of data collection, recruitment practices, and mentoring? How might library leadership encourage applicants from a broad spectrum of cultural backgrounds while avoiding any appearance of double standards? How might technology jobs in the library be made more appealing to a greater range of applicants?
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EVENTS AND TRAINING: Exploring the Unspoken Silences that Define Us as Individuals and Communities
Featuring Renée Baker
November 14, 2018, 5:00 – 6:30 p.m.
The Spurlock Museum Auditorium
600 S. Gregory Street, Urbana, Illinois
Admission: Free
https://archives.library.illinois.edu/sousa/events/
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EVENTS AND TRAINING: LITA webinar – Positioning UX as a Library Service
Thursday, November 15
1:00 – 2:30 p.m., 428 Main Library

Building Community, Culture, and Capacity with a UX Lab.

University of Toronto Libraries opened a User Research and Usability (UX) Lab in September 2017, the first space of its kind on campus. The UX Lab is open to students, staff, and faculty by appointment or during weekly drop-in hours.

This 90-minute webinar will discuss:

  • Our rationale behind building a physical usability lab and why a physical space isn’t always needed (or recommended)
  • Our experience with community building efforts
  • How to raise awareness of UX as a service to staff and the University community at large
  • Evolution of the lab’s services
  • Next steps

This talk also discusses the difficulty faced when pitching new UX services to administration, provides a successful example, and examines why the pitch was successful.
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EVENTS AND TRAINING: 28th Annual Mortenson Distinguished Lecture
Monday, November 26
12:00 p.m., 106 Main Library

Join the Mortenson Center for International Library Programs for a lecture, “Evaluating the Impact of Rural Village Libraries in Uganda: A Mixed-Methods Narrative,” given by Dr. Valeda F. Dent.

More information at https://www.library.illinois.edu/mortenson/lectures.
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EVENTS AND TRAINING: Library Blood Drive
The blood mobile will be parked in the Undergraduate Library circle drive from 10:30 a.m. – 3:00 p.m., November 29.  Sign up on the Staff Calendar, https://uiuc.libcal.com/calendar/staff.
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If you would like to submit content for the December issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Wednesday, November 21, 2018.

October Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Library Building Project
The University Library held its first quarterly update for library personnel on the status of the Library Building Project on September 20, 2018. Sixty individuals attended the meeting in 66 Main Library, and a further twenty watched the live stream. If you were unable to attend the meeting, you can see a recording of the meeting here: https://mediaspace.illinois.edu/media/t/1_ga1ojcrt/66202541. The next update is scheduled for December 13th at 3:30 p.m. in 66 Main Library.
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ANNOUNCEMENTS: Sweeps Week
Below are the dates for the Sweeps Weeks during academic year 2018-2019:

  • Fall 2018 Sweeps Week: October 15, 2018 to October 21, 2018
  • Spring 2019 Sweeps Week: March 4, 2019 to March 10, 2019

Please contact Library Assessment (assessment@library.illinois.edu) if you have any questions.
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ANNOUNCEMENTS: READ Posters
READ poster
Library READ posters are up in Room 220 of the Main Library! The new posters feature campus and community members and were inspired by the American Library Association’s Celebrity READ Campaign. This campaign, an internationally recognized program for more than 25 years, expresses the pleasure and importance of reading by capturing high-profile celebrities with their favorite books.
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ANNOUNCEMENTS: Electronic Resource Usage Statistics
Esra Coskun, Collections Analysis and Planning Specialist

Are you having trouble finding the web form to request usage statistics for your electronic resources?

The form can now be accessed from the Library’s Staff Website https://www.library.illinois.edu/staff/

Simply follow these three steps:

  1. Click on the heading ‘Collections Information’
  2. Click on ‘Electronic Resource Usage Statistics” under the ‘Collections Assessment’ category.
  3. Click on the link “Request E-Resources Usage Statistics Form” in the next window. Login with your NetID; fill out and submit the web form.

If you have any questions about usage statistics, please contact Esra Coskun at coskun@illinois.edu.
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ANNOUNCEMENTS: The Annual Graduate Student Contest
Open to all grad students working in the university libraries!

Curate an exhibit that promotes a library resource or highlights a subject or collection within the Library. The winner will receive $200, have an exhibit in the Main Library’s Marshall Gallery in April 2019, and attend an exhibit workshop in the Main Library. For more information, visit the Library Exhibitions Committee website at go.library.illinois.edu/ExhComm.

Proposals due Monday, November 19, 2018 by 5:00 p.m.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the September LTOTM (the introductory email of the semester from Dean Wilkin) at https://emails.illinois.edu/newsletter/181929.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence
Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of September 27, 2018 (click on the graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: Departures

  • Robin Woodall (September 5, 2018)
  • Linda Morris (September 30, 2018)

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HR NEWS: Vacancies

  • Library Specialist: LLL – Western European language specialty, interviewing
  • Library Specialist: CMS – Oak Street Facility, interviewing
  • Library Specialist: CAM – South Asian language specialty, interviewing
  • Office Support Specialist – Mortenson Center, interviewing
  • Office Administrator – Dean’s Office, waiting on MR
  • Library Specialist – Grainger, waiting on MR

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HR NEWS: New Employees

  • Full time at CAM: Madina Grace
  • Full time at CAM: Elena Negruta
  • Full time at CAM: Gulya Fehr
  • Full time at SSHEL: Dulcie Vermillion

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HR NEWS: Lateral Transfer

  • Brian Clark from Grainger to CAM

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HR NEWS: Title Change

  • Jen-chien Yu change to Director, Library Assessments

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HR NEWS: In Memoriam

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IT NEWS: IT Staffing News
Jemma Ku’s last day working for the Library was September 28. Jemma was the Web Team’s Internet Applications Systems Specialist. Jemma has moved to the College of ACES where she will be the new Web Application Manager for the U. of I. Extension Office.

Library IT has gotten approval from EC to hire one (and possibly two) new Web Application Developers. However, until those positions are filled, the Web Team will be working very short-staffed. If you have any questions or concerns about your web sites or web development projects, don’t hesitate to contact Tom Habing in Library IT.
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FACILITIES: Facility Project Updates

  • ACES Funk Library – Interior Signs – Installing main wayfinding signs – lower level through 5th floor – F&S Sign Shop fabricating signs.
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling painting – F&S funding approved. F&S Building Services Workers Flooring Crew working on south stairs – Fall 2018.
  • Main Library – 1st Floor Central Service Point – Phase I remodeling given OK to proceed by Illinois Historic Preservation Agency further review and approval will occur as architect completes designs. Architect on board and project kickoff being scheduled.
  • Main Library – Elevator Upgrade – E5 (east) summer 2018.  The project is a Campus wide multiple elevator upgrade project. The elevator cabs and controls for E5 elevator will be upgraded to provide reliable transportation throughout the Main Library. E5 is out of service. Complete and punch list items being worked on causing temporary outages.
  • Ricker Library – Flooring Replacement – Floor polishing is complete. Reinstall furniture, fixtures and collection complete. F&S shops working on punch list items.
  • Undergraduate Library – Room 289 Conversion – Complete.

For a complete list of projects in planning and construction, please see:
https://wordpress.library.illinois.edu/staff/facilities/
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Library Blood Drive
Blood mobile will be parked in the Undergraduate Library circle drive from 10:30 a.m. – 3:00 p.m., October 4. Sign up on the Staff Calendar.
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EVENTS AND TRAINING: NISO Two-Part Webinar

NISO Webinar: Part One
Finding the Funding: Library Funding & Successful Advocacy
Wednesday, October 10
12:00 – 1:30 p.m., 428 Library

This event will look at messaging, media platforms, policy-making, agency and tensions involved in librarians-as-advocates, social media and effective practices of navigating participatory networks.

Committed speakers include: Alan Inouye, Director of the Office for Information Technology Policy (OITP), American Library Association; David Rothman and Corilee Christou, Library Endowment; and Lance Werner, Kent District Library

NISO Webinar: Part Two
Finding the Funding: Strategic Approaches to Funding Scholarly Initiatives
Wednesday, October 17
12:00 – 1:30 p.m., 428 Library

Aside from funding libraries themselves, there are many innovative projects that might never be accomplished without the support of grants from foundations of various sizes and sorts. What are the current trends? The speakers in this event will identify and examine those trends and share what their impact on the academic environment might be.

Confirmed speakers include: Kate Tkacik, Director of Network Engagement, The Foundation Center; Raym Crow, Senior Consultant, SPARC, Phil Ward, Deputy Director, Research Services, University of Kent,  and Ron Joslyn, Librarian, Macalester College.
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EVENTS AND TRAINING: Creative Connections
Thursday, October 11
12:00 – 1:00 p.m., 428 Library

Wednesday, October 24
12:00 – 1:00 p.m., 428 Library
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EVENTS AND TRAINING: CCFD Mini Open House
Wednesday, Oct 17
10:00 – 11:00 a.m., 106 Main Library

As you probably know the annual Campus Charitable Fund Drive is underway and this year we want library employees to dig deep and be generous and break some records. To that end the CCFD Team (with Dean Wilkin’s support) is going to have a CCFD Mini Open House. We will invite some of our favorite charities to hand out brochures and talk about the ways in which your donation can make a big difference. We will have paper forms on hand and can answer any logistical questions you have about how to donate.

We’ll also have some fun CCFD stickers to thank you for your participation. Oh and did I mention there will be donuts and coffee?

Campus Charitable Fund Drive (Sept 17 – Nov 9, 2018)
https://ccfd.illinois.edu/
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EVENTS AND TRAINING: ACRL Webinar
Teaching Online in Plain Language: Creating Clear Research Guides, Library Websites, and Online Instruction

Thursday, October 18, 2018
1:00 – 2:00 p.m.,106 Library

“Plain language” is a term from the legal field: federal law requires that government agencies are required to use clear communication that the public can understand and use. As online teachers, we can take advantage of the set of clear guidelines and best practices that has grown up around this requirement. The federal plain language guidelines are fully in line with web usability recommendations, and can help streamline and clarify our online teaching. Whether you’re writing for a library website, a tutorial, a research guide or some other format, you’ll learn how to make your materials more accessible to the widest possible audience without dumbing them down.
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EVENTS AND TRAINING: Drug Awareness Training
Lt. Joe McCullough, University of Illinois Police Department
Monday, October 22, 2018
10:00 – 10:50 a.m., 66 Main Library

Lt. Joe McCullough from the University of Illinois Police Department presents information about substance abuse and drug awareness. We will talk about current drug trends and safety issues having to do with the campus community, specifically covering the opioid crisis seen across the country.
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EVENTS AND TRAINING: “Paywall” The Business of Scholarship 
“Paywall” The Business of Scholarship
Movie Night and Panel Discussion
October 24, 7:00 – 9:00pm
Independent Media Center, 202 S. Broadway, #100, Urbana

The Scholarly Communication and Publishing Unit will be hosting a free community screening of “Paywall”. This programming is part of its celebration of Open Access Week (October 22 – 28).

The movie screening will be followed by a panel discussion with Sheldon Jacobson (Founder Professor of Engineering), Andrew Suarez (Professor and Head of Animal Biology), David Rivier (Associate Professor of Cell and Developmental Biology), and Maria Bonn (Associate Professor Publishing , Scholarly Communication).

For more information, contact The Office of Scholarly Communication and Publishing at scpub@library.illinois.edu.
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EVENTS AND TRAINING: Music Cataloging Basics Webinar
Wednesday, October 31, 2018
1:30 – 3:00 p.m., 428 Library

Cataloging music is a unique and sometimes tricky process, even for experienced catalogers. At both the conceptual level and the microscopic level, musical materials are different from other library resources, and if you’re new to cataloging these materials, it can be tough to get started.

In this workshop, cataloging experts and Music Library Association Cataloging and Metadata Committee members Mary Huismann and Linda Blair will provide you with a foundation in music cataloging. They will teach you basic musical concepts and demonstrate how to solve more complex problems, including music-specific encoding and subject access issues. You’ll learn the essentials of music cataloging and be provided with additional resources you can use to further expand your knowledge.
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If you would like to submit content for the November issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, October 19, 2018.

September Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
In the next issue of Friendscript, the Library’s newsletter for donors, we will be including several connected stories about our building project. This will be the first effort to try to give some sense of the energy and ideas we hope to convey about the project. We will also continue to work on processes to engage the Library, the campus and our donors with the project. Read more…
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ANNOUNCEMENTS: DRIVE Faculty Search Workshop
Jake MacGregor, Organizational Development and Training Coordinator

The Diversity Realized at Illinois through Visioning Excellence (DRIVE) Faculty Committee will provide a Faculty Search Workshop from 10:00 – 11:00 a.m. on Tues, Sept. 11 in 106 Main Library. Our presenter will be Linda Smith. Please attend if you are a faculty search chair or diversity advocate (or could be in an upcoming search). Search committee members are also invited to attend.

The goal of this session is to provide tools and strategies that promote diversity in faculty hiring. The information and conversation provided will aide search chairs and diversity advocates to proactively engage in efforts to increase the diversity of our overall faculty population.
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ANNOUNCEMENTS: The Library’s Collection Management Practices Over the Last Decade
Tom Teper, Associate Dean for Collections and Technical Services

In the spirit of the message I posted in June 2018 outlining our various efforts at print retention via the CARLI Last Copy Program, the HathiTrust Shared Print Program, and the BTAA’s Shared Print Repository, I thought it would be helpful to review some of the University Library’s collection management practices and the path that led to this point. This is especially important in light of the many collection management activities anticipated in the coming years related to the Library Building Project.

As I noted in that earlier message, approximately 10.5-million of the Library’s 14-million volumes are printed books and journals representing approximately 5.95-million-unique titles.

Over the last decade, the Library engaged in a number of activities geared toward rethinking the Library’s space on campus and how services are provided to our patrons. Critical to that effort was the availability of space for the storage of our collections and the personnel, practices, and policies that allowed us to effectively manage collections while being respectful of scholarly needs on campus.

As to space, the Library was a very different organization in the year 2000. Nearly 90% of our materials expenditures were dedicated to printed titles then. The shift of acquisitions from print to electronic delivery during the following years (a response, in part, to changes both in the publishing industry and patron demand) significantly changed the volume of physical material that entered the building. However, it did not change the fact that decades of acquisition without building adequate storage left the Library managing collections in the Main Stacks that often exceeded 150% of capacity in places. It did not address decades of accumulated backlogs in general collections, the cramped quarters in departmental libraries and reading rooms, or the quantity of duplication within the collections.

Space & Personnel
The construction of the first module of the Oak Street Library Facility marked a significant change. The availability of sound storage for the Library’s holdings in the successive modules meant that significant steps could be taken to address capacity issues within the Main Stacks and the 40+ departmental libraries scattered across campus. It also resulted in the emergence of early efforts at mobilizing personnel to process large bodies of material in a systematic manner, as teams of personnel were created and commitments of staff time and dollars were levied upon all Library units to help ingest materials into the temporary staging area at Hort Field Lab (“Faux Oak”) and eventually into Oak Street.

These actions set the stage for later efforts focused on how we would manage our collections. The presence of adequate storage afforded some breathing room, but the process of handling so many items led to further conversations about how we handled and managed such bodies of material. While the highly-decentralized model employed during the early stages of the Oak Street move worked, it evolved into a more centralized process with teams of staff in Oak Street and, eventually, Collection Management Services tasked with processing materials in mass. This led both to greater consistency and efficiency, supporting not only the processing of materials for Oak Street but follow-on efforts that sought to vastly reduce the significant accumulated quantities of uncataloged backlogs in our general collections (more on that below).

Policies & Practices
As Oak Street continued to grow, changes in the broader academic community began to exert influence on how the Library operated. As Peggy Johnson wrote in Fundamentals of Collection Development and Management, “society shapes libraries far more than librarians do.”[i] Between 2000 and 2015, aforementioned changes in publishing and patron expectations led to a decline in print acquisitions. Simultaneously, changes in educational practices led to a rethinking of the role that libraries serve as a “third place” for our users—providing not only access to collections but access to study space and a broader array of services.

In this environment, the Library embarked on a New Service Model (NSM) program. Following a library-wide call for suggestions about possible directions, the Library charged well over a dozen different teams. The NSM program led to a significant rethinking of library operations, including: consolidating back-office acquisition and processing activities; rethinking the number, size, and arrangement of service points on campus and in the Main Library building; and introducing efforts to homogenize services and bring an increasing level of consistency to our public service operations.

With respect to library collections, significant expenditures were made to support processing backlogs, moving and consolidating collections, and acquiring digitized backfiles of journal content. During this time, the Library faced a crisis in its Rare Book & Manuscript Library (RBML) when a mold outbreak forced its closure and the cleaning of the entire collection. The follow-up response included securing funding to replace the existing HVAC system in a project that also doubled the size of the RBML vault, a process made possible, in part, with the relocation of lower use general collections both in the Main Stacks and to Oak Street.

By the time the NSM program was completed and other shifts took place, the Library halved the number of operational units, processed nearly 100,000 backlogged items (primarily in non-Western languages) that were uncovered in the course of consolidating over a dozen units, and processed nearly one-million items for Oak Street. What we also did was to open up existing spaces for new functions (Media Commons, Scholarly Commons, and Grainger IDEA Lab and CARE operation), enhanced services and spaces (200 Reading Room; Literatures and Languages Library; Undergraduate Library; Social Sciences, Health, and Education Library; and History, Philosophy, and Newspaper Library), and, in some cases, turned spaces back over to the campus (all of the Geology, Labor, Physics, and Biology libraries and parts of the Chemistry and Vet Med libraries).

During this time, we also remained true to our history as a great institution with a strong commitment to collections, reaching the milestone of delivering 14-million locally-held volumes to our users, despite utilizing policies that allowed the Library to deduplicate content in keeping with the State’s procurement and property management laws.

The policies that governed many of the decisions relating to the management of general collections include:

Retention Policies in the Digital Age
https://www.library.illinois.edu/staff/wp-content/uploads/sites/24/2017/07/Retention_Policies_in_the_Digital_Age.pdf
This policy has remained unchanged since its initial approval in 2001. With the notable exception that the State Procurement Code was amended to permit sale of surplus collections (rather than being limited to just transfer or disposal), the policy remains in effect and without amendment. It remains a keystone for managing the Library’s collections.

UIUC Library Withdrawal Policy and Procedure
https://www.library.illinois.edu/staff/administration/collections/policies/withdrawalpolicyandprocedure/
Originally approved by the Library’s Collection Development Committee in 2010, this policy has also remained unchanged since its initial passage. In it, one can find existing policies that govern how we make many decisions about which materials from our collection may be withdrawn and what procedures are utilized to ensure that they are properly accounted for and handled. Prior to the approval of this policy, the Library had no contemporary policy governing withdrawal or the procedures around it.

Although much of what I have detailed in this message is documented in a 2017 report of the Collection Management Working Group, that report (available here: https://www.library.illinois.edu/staff/wp-content/uploads/sites/24/2018/01/Collection-Management-WG-Report-2017.docx) pre-dated the Library’s latest efforts to begin rethinking the Main and Undergraduate libraries. Consequently, some of the recommendations may require revisiting. Something in that report that also requires revisiting and, perhaps, expanding in light of additional developments is Appendix A: Rethinking the Management of Our Physical Collections. While the report made initial efforts to do so in the section entitled “Bringing Some Principles to Collection Storage,” the emergence of shared print programs, retention agreements, and broader discussions of the “collective collection” suggest that the Library should engage in a discussion about what this means for us in light of the Library Building Project. I anticipate that we will start engaging in some of those discussions as the Library Building Project gets off the ground with a significant amount of that discussion happening in a working group focused on managing the Library’s collections.

If you have any questions about these programs, please do not hesitate to contact me.
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ANNOUNCEMENTS: Student Data Visualization Competition
Do you know any students who like to transform data into knowledge? Do they make graphs, infographics, or interactive dashboards? Tell them to show off their work! Undergraduate and graduate students can enter their best data visualization for a chance to win $500. Visit go.illinois.edu/viz-competition for more information and to submit (deadline: September 23). If you don’t know any students who would be interested, but you know some faculty who might, please let them know! We want to spread the word as much as possible.
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ANNOUNCEMENTS: Updated UGL Hours and Services
The Undergraduate Library has updated its hours and services for Fall 2018 based on a series of user assessments conducted over the past academic year. The most noticeable change is that the UGL will be open late nights this Fall, but not offering 24-hour service during most of the semester.

The UGL will be increasing staff availability for technology and consultation services across all hours, with many of these services being advertised through UGL’s new BookIt! marketing campaign (visit http://go.library.illinois.edu/bookit).

Grainger will continue to be open 24/5, starting September 10, and the Funk ACES Library will match UGL’s new closing time of 2:30 a.m. Sunday-Thursday. Full details on UGL’s new hours, service updates, and new student programming are available at http://publish.illinois.edu/undergradlibrary/.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of August 27, 2018 (click on the graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: Departures

  • Jim Hayden (July 13, 2018)
  • Kathryn Butterworth (July 20, 2018)
  • Millie Wright (August 13, 2018)
  • Sheeladevi Senguttuvan (August 17, 2018)

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HR NEWS: Vacancies

  • Library Specialist: CAM – Music Cataloger, interviewing
  • Library Specialist: CAM – Music & Microfiche, interviewing
  • Library Specialist: LLL – Western European language specialty, interviewing
  • Library Specialist: CAM – Slavic/Central Asian language specialty, interviewing
  • Library Specialist: SSHEL – On second MR, interviewing
  • Library Specialist: CAM – Russian language specialty, interviewing
  • Library Specialist: CMS – Oak Street Facility, waiting on MR
  • Library Specialist: CAM – South Asian language specialty, waiting on MR
  • Office Support Specialist – Mortenson Center, posting soon

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HR NEWS: New Employees

  • Full time at CAS: Jenna Zeidler

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IT NEWS: Upcoming Changes to Campus Email and Calendaring

Summary

Campus is in the process of migrating email, contacts, and calendars, which use Exchange services, to a new version called Microsoft Exchange Online (Office 365). The Library’s scheduled migration date is Wednesday, September 12, and all library faculty and staff accounts, email distribution lists, and shared mailboxes will be migrated. Graduate and undergraduate student employees will be migrated with their academic unit. We expect the migration to have minimal impact—all data will be copied over and Outlook should start syncing to the new service automatically.

When will the migration happen?
Mailboxes will be switched to the new version on Wednesday, September 12 at 2 a.m. In most cases, by the time you arrive for work, everything will have reloaded for you.

What will be migrated?
All current Exchange data will be copied to the new version, including:

  • Messages in your Inbox (including subfolders), Sent items, and other email settings like signatures, rules, alerts, and categories
  • Scheduled events in your Exchange calendar
  • Tasks and reminders
  • Contacts in the address book

After the migration is complete, you’ll probably have to restart Outlook or other preferred mail client. In some cases we may have to remove and re-add accounts to Outlook—no data will be lost.

What’s new
The new system is faster and offers some improvements in the web and mobile clients such as the ability to create online meetings with Skype for Business and Office 365 Groups. Additionally, Webmail will have a new URL. Access email online at https://outlook.office365.com instead of webmail.illinois.edu.
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IT NEWS: More Campus Systems to be Protected by Two-Factor Authentication (2FA)
In support of better security, campus is continuing to expand the use of Two-Factor Authentication (2FA).

Beginning fall 2018, graduate students, faculty, and staff will be required to use Duo 2FA for services such as Compass 2G, Box, Exchange/Office 365, learn@illinois, and more. This includes most applications using Shibboleth authentication.

To learn more about 2FA or opt in as an early adopter, visit https://techservices.illinois.edu/2fa.

Illinois uses the Duo 2FA service to help protect data with Two Factor Authentication.

1. Check. Are you enrolled with Duo? Visit https://verify.uillinois.edu/ to find out, enable your device (mobile phone), and set preferences.
2. Sign up. After enrolling and confirming devices, opt-in by completing the form at https://go.illinois.edu/2fa-optin.

If you have any questions, please contact the Library IT Help Desk.
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FACILITIES: Facility Project Updates

  • ACES Funk Library – Interior Signs Installing main wayfinding signs – lower level through 5th floor – F&S Sign Shop fabricating signs.
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling painting F&S funding approved. F&S Building Services Workers – Flooring Crew working on south stairs – August 2018.
  • Main Library – 1st Floor Central Service Point – Phase I remodeling given OK to proceed by Illinois Historic Preservation Agency – further review and approval will occur as architect completes designs. Architect contract in final signature process.
  • Main Library – Elevator Upgrade – E5 (east) summer 2018. The project is a Campus wide multiple elevator upgrade project. The elevator cabs and controls for E5 elevator will be upgraded to provide reliable transportation throughout the Main Library. E5 is out of service. Completion scheduled for mid-August 2018.
  • Main Library Rooms 230 & 244 Remodeling – F&S shops completing punchlist items. Completion – August 2018.
  • Music and Performing Arts Library – Roof Replacement Roof replacement of the portion of the building over the library. Complete.
  • Ricker Library – Flooring Replacement – Floor polishing is complete. Reinstall furniture, fixtures and collection complete. F&S shops working on punch list items.
  • Ricker Library – Shelving Complete.
  • Undergraduate Library – Room 289 Conversion Furniture to arrive August 27, 2018, Library IT and F&S electricians working on AV installation – August 2018.
  • Undergraduate Library – Tech Desk and Media Commons Reconfiguration – Tech Desk and reconfigure the Media Commons staff area – complete.

For a complete list of projects in planning and construction, please see:
https://wordpress.library.illinois.edu/staff/facilities/
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Creative Connections
Thursday, September 6 – Martha Degutis – 3-D snowflakes
12:00 – 1:00 p.m., 428 Main Library

Wednesday, September 26 – Megean Osuchowski and John Laskowski, Library Website Scavenger Hunt
12:00 – 1:00 p.m., 314 Main Library
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EVENTS AND TRAINING: NISO Two-Part Webinar
Using Analytics to Extract Value from the Library’s Data

NISO Two-Part Webinar, Part One
Analytics Behind the Scenes
Wednesday, September 12
12:00 – 1:30 p.m., 428 Main Library

Faced with a highly diverse combination of externally and internally collected data (web visits, gate counter, collection usage, subject analysis, budgets, space use, reference help interactions, etc.), academic libraries have rapidly mastered the value and use of analytics. Whether analyzing prospective subscription packages to determine their value for an institution’s research activities or reviewing usage data drawn from the local digital repository, libraries want to extract meaning from the increasing volume of library data. What does that data look like? How should that data be managed? And in what combinations is that data most enlightening?

Confirmed Speakers:
Suzanna Conrad, Associate Dean for Digital Technologies & Resource Management, University Library, California State University, Sacramento
Steven Braun, Data Analytics and Visualization Specialist, Northeastern University Libraries
Corey Harper, Data Scientist / Sr. Tech. Researcher, Elsevier Labs

NISO Two-Part Webinar, Part Two
Actionable Data Analysis
Wednesday, September 19
12:00 – 1:30 p.m., 428 Main Library

We have the data and the report. Looking beyond the simple statistical report (how many individuals attended a program or searched a database), what might be best practices in using that data in support of long-term planning and decision making? What types of trends do libraries believe they might be seeing? Wrestling with library data should yield significant insights about the institution’s needs. Libraries and those who serve them will benefit from understanding how data is being wrangled, mixed, and interpreted.

Confirmed Speakers:
Emily Guhde, Director of Library Assessment, Georgetown University Library;
Rachel Lewellen, Head of Assessment and Program Management, Harvard Library;
Dr. Frankie Wilson, Head of Assessment, Bodleian Libraries, University of Oxford
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EVENTS AND TRAINING: Player Piano Reveal
Saturday, September 22
School of Music Auditorium and the Music and Performing Arts Library (MPAL)
1:30 – 3:00 p.m.

Save the date! Join us for a lecture in the School of Music Auditorium about player piano technology and history. Featuring Catherine Hennessy-Wolter, PhD in Musicology from Illinois in 2016, and Mel Septon, restorer of automatic musical instruments.

A reception and demonstration of MPAL’s renovated Steinway Duo-Art reproducing piano will follow immediately afterwards in MPAL.
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EVENTS AND TRAINING: Virtual Panel: Global Publishing Trends
Thursday, September 27
10:00 – 11:00 a.m. (Central Time)
Register at https://tinyurl.com/yajmdf4o.

Workshop Description
Panelists from the publishing industry will discuss how emerging market, technological, regional, educational, and other trends are impacting the global publishing landscape. This discussion will contextualize emerging publishing trends across several sectors and regions for interested scholars, educators, and professionals.

Featuring expert panelists:

  • Joanna Bazán Babczonek (Project Manager, International Publishers Association (IPA) )
  • Maria Bonn (Associate Professor, School of Information Sciences, University of Illinois at Urbana-Champaign
  • Darrell Gunter – Director, STM (International Association of Scientific, Technical and Medical Publishers, North America and Director of Membership)
  • William Kopycki (Director of Cairo Office, Library of Congress Overseas Offices)

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EVENTS AND TRAINING: Save the Date – Scholarly Commons Open House
Tuesday, October 9
4:00 – 5:30 p.m., Room 220, Main Library

Have you ever wondered what services are offered in the Scholarly Commons and who our partners are in the Library and on Campus?  Drop by Room 220 on October 9 between 4:00 p.m. and 5:30 p.m. Lightning talks from our partners will start at 4:30 p.m., and the prizes will be announced for the Data Visualization Competition (https://www.library.illinois.edu/sc/events/viz-competition). All of campus is invited to this event, and library staff is particularly invited. Please join us!
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EVENTS AND TRAINING: Save the Date – Digitization in Baltic Studies Online Workshop
Thursday, October 11
10:00 – 11:30 a.m. (Central Time)
Register at tinyurl.com/balticdigworkshop.

Workshop Description
The Slavic Reference Service will host a workshop addressing the current state of digitization and digital collections in the area of Baltic Studies. This year marks the 100 year anniversary of the Baltic States: Estonia, Latvia, and Lithuania. In honor of this occasion, this workshop will discuss the many ways in which memory institutions from these countries have worked to make their unique collections available to their patrons, diaspora communities, and the public in general through the use of web technologies. The workshop will include expert panelists from institutions that collect and digitize materials from the Baltic countries and diaspora communities who will discuss their activities in the field.

Featuring expert panelists:

  • Geoff Willard, Hannah Frost, Michael Angeletti (Digitization Services Team, Stanford University)
  • Aap Tepper (Senior Film Archive Specialist, The National Archives of Estonia’s FOTIS database)
  • Sandra Leknickienė (Deputy Director General for Development of Information Resources and Services, The Martynas Mažvydas National Library of Lithuania)

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If you would like to submit content for the October issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, September 21, 2018.

August Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Prizes, Awards, and Contests – Oh My!!
There have been a number of contests and competitions lately that involve giving out prizes or awards to students. In many cases this is an easy non-invasive process, and quickly discussed in a matter of moments. In others, it can involve possible agreements, Legal Counsel, and the Office of Technology Management. Additionally, if prizes are to be distributed to foreign national participants, the IRS requires that we collect information from the recipient in advance of the receipt of the prize.

If you are contemplating a contest or competition that will involve either a prize or award, please contact Kathie Veach in BHRSC for assistance. She can assist with the process; each contest does need to be evaluated on a case by case basis.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of July 27, 2018 (click on the graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: Vacancies

  • Library Specialist: CAM – Music Cataloger, interviewing
  • Library Specialist: CAM – Music & Microfiche, interviewing
  • Library Specialist: CAS – interviewing
  • Library Specialist: CAM – Slavic/Central Asian language specialty – interviewing
  • Library Specialist: SSHEL – interviewing

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IT NEWS: Reminder: Send Us Your Ideas

Library IT has an Idea Form to collect new or innovative ideas or any suggestions for improvements. When ideas are submitted they go to an OTRS queue that is reviewed monthly by Library IT. We will discuss submissions and take steps to bring involved Library stakeholders into the conversation.

Since the inception of the Idea Form in Spring of 2017, 23 ideas have been submitted with 18 of those ideas resulting in completed projects, including:

  1. Created a remote desktop gateway to allow access for off campus partners, and to provide specialized software for Library faculty and staff.
  2. Setup a platform to research social media feeds.
  3. Began a pilot to move the Medusa repository to Amazon Web Services.
  4. Created a proof of concept application for identifying campus design resources for the Siebel Center for Design (SC4D).
  5. Replaced the Library room reservation system and staff events calendar with LibCal.
  6. Improved the development and deployment processes for managing digitized content.
  7. Deployed servers in support of an NEH grant to digitize “The Cybernetics Thought Collective”.
  8. Created processes for safely researching computers donated by historical figures (Michalove laptop VM).
  9. Supported a pilot to examine BitCurator as a tool for digital forensics.
  10. Improved usability for many Library websites.
  11. Supported visualization projects for library catalog data.
  12. Consulted on technology needs for research on crowdfunded comic books.
  13. Consulted on a platform for research collaboration.
  14. Supported platforms for metadata manipulation.
  15. Assisted with publishing data sets following the BibFrame 2.0 data model.
  16. Developed software to automate processes at the Oak Street Library Facility.
  17. Assisted with technology to help analyze the Library collection in its entirety.
  18. Provided technology and consulting support for the Distributed Museum (http://distributedmuseum.illinois.edu).

Keep the ideas flowing — Idea Form!

As usual, if you encounter problems or need help with any technology-related issue, please contact the Library IT Help Desk:  https://www.library.illinois.edu/staff/it/.
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FACILITIES: Facility Project Updates

  • ACES Funk Library – Interior Signs – Installing main wayfinding signs – lower level through 5th
  • Grainger Engineering Library – Cellular Signal Amplification – Technology Services, F&S, Verizon Wireless and AT&T has installed components in the lower level and exterior mechanical canyon to improve cell service in the lower level of the building – complete
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling painting – F&S funding approved. F&S Building Services Workers – Flooring Crew will start their work August
  • Main Library – 1st Floor Central Service Point – Phase I remodeling given OK to proceed by Illinois Historic Preservation Agency further review and approval will occur as architect completes designs.  Architect hiring in progress.
  • Main Library – Elevator Upgrade – E5 (east) summer 2018.  The project is a Campus wide multiple elevator upgrade project.  The elevator cabs and controls for E5 elevator will be upgraded to provide reliable transportation throughout the Main Library.  E5 is out of service.  Completion scheduled for mid-August 2018.
  • Main Library Rooms 230 & 244 Remodeling – F&S shops completing punchlist items. Completion – August 2018
  • Music and Performing Arts Library – Roof Replacement – Roof replacement of the portion of the building over the library. Complete
  • Ricker Library – Flooring Replacement – Replace existing linoleum with polished concrete floor.  Furniture, fixtures and equipment have been moved out along with the majority of the collection to temporary space.  Floor polishing is complete.  Reinstall furniture, fixtures and collection complete.  F&S shops working on punch list items.
  • Ricker Library – Shelving – Additional components have been ordered for the reuse of the Grainger Engineering cantilever shelving system – Complete
  • Undergraduate Library – Room 289 Conversion – Furniture order, Technology Services has vacated the room and the space is ready for furniture installation and AV installation – August 2018
  • Undergraduate Library – Tech Desk and Media Commons Reconfiguration – Tech Desk and reconfigure the Media Commons staff area. Installation – August 2018

For a complete list of projects in planning and construction, please see:
https://wordpress.library.illinois.edu/staff/facilities/
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: NISO Webinar: Discovery: Where Researchers Start 
Wednesday, August 8
12:00 – 1:30 p.m., 428 Main Library

If the discovery resources available via the library don’t necessarily serve as the faculty’s starting line for launching cutting-edge research, then what’s the next step? Published in early 2017, ITHAKA’s US Library Survey of roughly 1,500 institutional libraries indicated a diminishing expectation that the institutional library will be the starting point for researchers. What does that suggest for content providers and for library professionals? How does a library know that faculty are using something else? How can libraries draw upon that knowledge of researcher preferences to improve their own services?

Confirmed Speakers:
Joelen Pastva, Head, Collection Management and Metadata Services, Galter Health Sciences Library, Northwestern University;

Karin A. Wulf, Professor, History and Director of the Omohundro Institute, College of William and Mary;

Robert Sebek, Collections Technology Specialist, Virginia Tech University Libraries.
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EVENTS AND TRAINING: Creative Connections
Thursday, August 9 – Megean Osuchowski and John Laskowski, Library Website Scavenger Hunt
12:00 – 1:00 p.m., 314 Main Library

Wednesday, August 22 – Martha Degutis – 3-D snowflakes
12:00 – 1:00 p.m., 428 Main Library
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EVENTS AND TRAINING: Library Graduate Assistant Training
Sign up of Library Graduate Assistant Training is now available via the training calendar at https://uiuc.libcal.com/calendar/staff.

The mandatory orientation session is Thursday, August 16. Sessions are scheduled August 16 through August 22. Please note that there are conflicting sessions on the morning of August 22, and supervisors will need to tell their graduate assistants which sessions they should attend.

PLEASE register by August 11 so that we can ensure that there are enough handouts for everyone who attends. New staff, Academic Professionals and Librarians may register for sessions as well. ALL library employees are encouraged to attend sessions on the afternoon of Wednesday, August 22. 
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EVENTS AND TRAINING: “3 Minutes to Live” Workshop
The University Library is participating in active shooter training, “3 Minutes to Live”. This training is optional but strongly recommended by the University of Illinois Police Department and supported by Dean John Wilkin.

A training session specifically for Library faculty and staff is being offered 8:30 a.m. to 4:30 p.m. on Thursday, August 23 (boxed lunch provided). The training will be held at the ILEAS building at 1701 East Main Street, Urbana, 61802 (on Main St, close to the Champaign Humane Society). There is free onsite parking, and the ILEALS building is serviced by the Green and Gray bus routes (more info available at www.cumtd.com).

You may already be familiar with this training, which is often featured in E-Week, the campus HR newsletter, or UIPD social media. For more information about the training, see http://police.illinois.edu/services/safety-classes-and-programs/three-minutes-to-live/. A number of staff in the Library have already completed the training, if you would like to speak with someone about the class and its impact, just let Zoe Revell know.

Attendance at the session counts as time worked. Please check with your supervisor before registering so that the needs of the unit may be considered with your participation.

Please register by August 17. To register, go to the Library staff calendar: https://uiuc.libcal.com/calendar/staff

After you register, you will receive information about ordering your preference for lunch.  Water and coffee are available all day, and there is also a snack machine. You are welcome to bring your own snacks as well.

If you have any questions, please contact Zoe Revell.
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EVENTS AND TRAINING: Introduction to LC Faceted Vocabularies for Music Resources Webinar
Wednesday, August 29
1:30 – 3:00 p.m., 428 Main Library

This 90-minute workshop introduces catalogers to three new Library of Congress vocabularies as they apply to music resources – the Library of Congress Medium of Performance Thesaurus for Music (LCMPT), the Library of Congress Genre/Form Thesaurus (LCGFT), and the Library of Congress Demographic Group Terms (LCDGT). These innovative tools enable faceted access to music materials via library discovery environments. In this workshop, you’ll learn how to search and navigate these vocabularies, apply MLA best practices for assigning terms in current cataloging, and how to code the terms in MARC21.

Catalogers of all levels of experience with the vocabularies will benefit from this comprehensive overview.
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If you would like to submit content for the September issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, August 24, 2018.

July Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Recently, Kyle Rimkus shared a document laying out a strategy for repository development. That document, the result of months of discussion and planning by the Library’s faculty and staff working on repository services, articulated a vision for something broader than a repository, a vision where we will commit ourselves to building and deploying “a single curation platform … that unifies archival management, institutional repository management, digital collections management, research data management, and digital preservation.” This is an exciting strategy and I want to share a few thoughts with you about the direction. Read more…
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ANNOUNCEMENTS: Library Advancement Update
Scott Koeneman, Assistant Dean of Libraries for Advancement

Thanksgiving Card:
July is upon us with high temperatures and sweltering humidity. So, of course, it is time to be thinking about advancement’s annual “Thanksgiving” card. And we’d like your help identifying the artwork for this year.

Advancement sends these out every year, in lieu of a holiday card, just before Thanksgiving to say thank you to all of our donors and to encourage them to think of the University Library as they consider their year-end giving. In the past we have used art that has come from the Rare Book & Manuscript Library, the Student Life and Culture Archives, and others.

We are collecting suggestions for this year’s card cover. Is there something in your collection that illustrates giving thanks that you think would work? Please feel free to reach out to me or Heather Murphy with your suggestions.

Year End:
As we all know, July 1 marks the end of the fiscal year. I wanted to share with all of you our year-end numbers.

Annual Fund (current use cash gifts under $25,000)
Total Raised: $546,039.92
Total Unique Donors: 1,419
Total Unique Gifts: 2,031

New Business (including cash gifts, new endowments, and bequests)
Total Raised (FY2018): $4,443,361
Percent of Goal (2018): 177.73
Cumulative for Campaign: $14,701,839
Percent of Goal (Campaign): 42.01

As always, please do not hesitate to reach out if you have questions, ideas or potential donor prospects you think we should be working with.
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ANNOUNCEMENTS: Style Guide and Templates Now Available
Heather Murphy, Chief Communications Officer

I’m pleased to announce the availability of some new tools to help Library staff produce more consistent and professional communications:
a style guide (for print) and templates (PPTs, brochures, bookmarks, digital signs, flyers, etc.).

You can find these on the internal Communications web page at:
https://www.library.illinois.edu/staff/administration/communications/

Please note, the style guide is a dynamic document (e.g., additional proof points and naming conventions will be added).

Let me know if you have any questions. I look forward to your feedback on all of these new branding assets!
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ANNOUNCEMENTS: Note from the Organizational Development & Training Coordinator
Jake MacGregor, Organizational Development & Training Coordinator

I recently started as your Organizational Development & Training Coordinator. On both a professional and personal level, I’m excited about joining the Library – an organization that has played such an important role in my educational experiences at Illinois. If I haven’t met you yet, I hope to soon. I’m touring Library buildings and plan on visiting division meetings in the near future. In the meantime, please feel free to email me at jdmac@illinois.edu or visit me in 446 Main. As I settle into my new position, I will follow up with more information about the efforts with which I’m helping and my overall role. I look forward to working with you!
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ANNOUNCEMENTS: Robert Howerton Scholarship for Library Pre-Professional Graduate Assistant Research
Robert Howerton worked as a Senior Library Specialist at the University Library for 15 years. In this capacity, Robert cataloged Slavic, East European, and Eurasian Studies materials, and mentored graduate students in the pre-professional program. He was passionate about education, music, and public service. His generosity and remarkable patience helped graduate students thrive and succeed as young professionals. Some of these students are now librarians and catalogers. Robert’s story is a testament to the many positive roles played by civil service staff on a daily basis.

The scholarship is designed to support pre-professional graduate assistants as they do research projects in reference and technical services with the goal of publishing their work. The Research and Publications Committee will administer the scholarship. Please contact the Office of Library Advancement at 217-333-5682 if you would like to donate to this fund.

Eligibility requirements:

  • Restricted to students with a pre-professional graduate assistantship position at the University Library;
  • Candidates must intend to pursue a career as reference or technical service professionals, and to present their project findings in the form of a research paper at a local, regional, or international conference or in an LIS journal;
  • Research projects should target improving access to library services and collections.

Possible funding targets:

  • Travel to archives and other institutions for research;
  • Incentives for subject participation;
  • Purchase of materials or ancillary cost.

The number of proposals the committee approves will determine the amount of funding of up to $500 per grant.

This is not a travel grant. Please contact the iSchool or the Graduate College to learn about funding for conference-related travel grants.

Students should go to https://forms.illinois.edu/sec/4471890 to apply. The deadline for submission is September 1, 2018.
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ANNOUNCEMENTS: New Safari Platform/Old Safari Sunset Date
Tom Teper, Associate Dean for Collections and Technical Services

Earlier this year, O’Reilly Media launched a new Safari interface. This platform provides comprehensive access to the ebooks as well as additional content. It also allows for unlimited simultaneous users.

However, the access mechanism used by Safari changed substantially, relying primarily upon the presence of MARC records within the catalog, rather than access via SFX. The platform itself is actually very different as well, integrating video content and other sorts of tutorials that are intended to provide users with additional mechanisms for learning about the particular topics of their choice.

Over the last several months, personnel from the Library have worked quite a lot with O’Reilly Media to improve the new interface. While it does not offer everything that we like, the search functionality was deemed to be good. Piper Martin has prepared some updated information detailing how to access the new Safari platform, establish an account, and move forward with access. It is integrated into the existing Finding and Using Ebooks Libguide. The sun set on the old Safari platform on June 30, 2018.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at https://www.library.illinois.edu/staff/committee/collection-development-committee/.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence
The latest post to the Recognizing Excellence blog includes presentations by our Library colleagues at the 2018 American Library Association Conference (and the Rare Book and Manuscripts Section Conference):

Where to Find Us: University of Illinois Librarians Presenting at ALA Annual 2018

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of June 25, 2018 (click on the graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: Departures

  • Lura Joseph (April 30, 2018)
  • Pat Allen (May 31, 2018)
  • Scott Clemens (June 4, 2018)
  • Melanie Emerson (June 29, 2018)
  • Anna Trammell (July 13, 2018)
  • Hannah Stitzlein (July 24, 2018)
  • Harriett Green (August 31, 2018)

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HR NEWS: Vacancies

  • Library Specialist: CAM – Music Cataloger, job posting soon
  • Library Specialist: CAM – Music & Microfiche, job posting soon
  • Library Specialist: CAS, job posted, interviews soon

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HR NEWS: New Employees

  • Full-time at CAS: Matthew Green (July 2, 2018)
  • Full-time at ILL/DD: Paul Hollmann (July 9, 2018)
  • Full-time at Grainger: Robert Wallace (July 16, 2018)

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HR NEWS: In Memoriam

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IT NEWS: Staffing News
There have been a number of departures from Library IT in the past month:

  • Nick Ferraz’s last day with the Web Team was May 25.
  • Scott Clemens’s last day working for the Workstation and Network Support Team was June 4.
  • Cailin Hawthorne’s last day with the Workstation and Network Support Team was June 8.
  • Robert Slater’s last day with the Web Team was June 22.

A search for an IT Specialist has already begun to replace Scott Clemens. Robert’s and Nick’s departure from the Web Team, unfortunately, means that some of the Web Team’s projects will be delayed, but we are putting together a plan to ameliorate this as much as possible. Cailin was an IT Specialist assigned part-time to Grainger and part-time to the Main Library; other hourly staff should be able to cover her work at least through the summer.

If you have any concerns about recent departures or IT in general, please contact us: https://www.library.illinois.edu/staff/it/.
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FACILITIES: Facility Project Updates

  • ACES Funk Library – Interior Signs – Revising main wayfinding signs – lower level through 5th floor.
  • Grainger Engineering Library – Cellular Signal Amplification – Technology Services is working with F&S, Verizon Wireless, and AT&T to install components in the lower level and exterior mechanical canyon to improve cell service in the lower level of the building.
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling painting – F&S funding approved. F&S Building Services Workers – Flooring Crew will start their work after July 4, 2018. 1st floor north and south stair vestibule ceiling painting July 2018.
  • Main Library – 1st Floor Central Service Point – Phase I remodeling given OK to proceed by Illinois Historic Preservation Agency. Further review and approval will occur as architect completes designs. Architect hiring in progress.
  • Main Library – Elevator Upgrade – E5 (east) summer 2018.  The project is a Campus-wide multiple elevator upgrade project. The elevator cabs and controls for E5 elevator will be upgraded to provide reliable transportation throughout the Main Library. E5 is out of service. Construction mid-May – mid-August 2018.
  • Main Library Rooms 230 & 244 Remodeling – F&S shops completing phases of work. Completion – July 1, 2018.
  • Music and Performing Arts Library – Roof Replacement – Roof replacement of the portion of the building over the library has begun. Demolition complete and temporary roof in place.
  • Ricker Library – Flooring Replacement – Replace existing linoleum with polished concrete floor. Furniture, fixtures, and equipment have been moved out along with the majority of the collection to temporary space. Floor polishing is scheduled to be complete July 4, 2018. Reinstall furniture, fixtures, and collection beginning mid-July 2018.
  • Ricker Library – Shelving – Additional components have been ordered for the reuse of the Grainger Engineering cantilever shelving system to be installed after the flooring project is complete.
  • Undergraduate Library – Room 289 Conversion – Reviewing furniture and waiting for Technology Services to complete their removal of furniture, fixtures, and equipment – Summer 2018.
  • Undergraduate Library – Tech Desk and Media Commons Reconfiguration – Relocate the Tech Desk and reconfigure the Media Commons staff area. Furniture components ordered – Summer 2018.

For a complete list of projects in planning and construction, please see:
https://wordpress.library.illinois.edu/staff/facilities/.
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: “I Shall Never Be Able to Forget What I Saw”: A Brief History of Illinois Disasters

The Illinois History and Lincoln Collections presents “‘I Shall Never Be Able to Forget What I Saw’: A Brief History of Illinois Disasters,” an exhibit featuring materials on six tragedies from Illinois’s past. Our state has seen tornados, fires, mining disasters, riots, epidemics and many other catastrophic happenings that have shaped its history. The items on display illustrate some of these events through firsthand accounts and contemporary photographs, offering insight into these catastrophes through the eyes of those who endured them.

The exhibit was curated by IHLC graduate student employees Michelle Miller and Anna Yacullo and will be on display in the IHLC reading room (room 324) on the third floor of the Main Library from June through August 2018. IHLC summer hours are 1-5pm, Monday-Friday. Please stop by and check it out!
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EVENTS AND TRAINING: ART + BOOKS
June 15 – August 15
Rare Book & Manuscript Library, 346 Main Library

This exhibition highlights creations by selected book artists and presses from the Rare Book & Manuscript Library collections: Loujon Press, Bea Nettles, Flying Fish Press, Amos Paul Kennedy Jr, Rusell Maret, and Jana Sim.

The works on display range from the 1960s to the present, and feature many variations on alphabets, typeface and calligraphy, colors and photography, and structures, from seemingly simple business cards, tarot cards, posters, and broadsides, to complex codex, accordions, Möbius strips, and Jacob’s ladders.
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EVENTS AND TRAINING: Library Blood Drive
Blood mobile will be parked in the Undergraduate Library circle drive from 10:30 a.m. – 3:00 p.m., July 10. Sign up on the Staff Calendar, https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Tech Talk – Jing
Thursday, July 12
10:00 – 11:00 a.m., 314 Library

Would you like to add a visual element to your online presence or conversations?
Then please join Staff Development and Training for a workshop lead by JJ Pionke on using Jing. Jing is a free software program that takes screenshots and records screen videos easily.

Have other suggestions for tech talks? Please email training@library.illinois.edu.
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EVENTS AND TRAINING: Creative Connections
Thursday, July 12
Wednesday, July 25
12:00 – 1:00 p.m., 428 Library
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EVENTS AND TRAINING: Framing Information Literacy Webcast Series
Many librarians struggle with the best methods, activities, and practices for teaching information literacy. Developing learning outcomes and activities, overcoming student and faculty apathy toward information literacy instruction, and meeting instruction and institutional goals can be difficult if you’re feeling overwhelmed with instructional jargon, or uncertain in your teaching due to no formal training. The Framing Information Literacy webcast series shares lesson plans grounded in theory and the ACRL Framework for Information Literacy for Higher Education. This six-part webcast series provides approachable explanations of the ACRL Frames, various learning theory, pedagogy, and instructional strategies, and how they are used to inform the development of information literacy lesson plans and learning activities.

Webcast 3: Information Has Value
Thursday, July 12, 2018
1:00 – 2:00 p.m., 106 Library

The presenters will discuss the design, implementation, and assessment of a scalable lesson plan that addresses concepts and skills within the Information Has Value frame. Though it was created for a science for non-majors biology class, we will show that the plan can be adapted within other disciplinary contexts.
Presenters: Nora Belzowski, Assistant Professor of Library Services/Science Librarian, Valparaiso University; Kristi Bugajski, Valparaiso University

Webcast 4: Searching for Strategic Exploration – Guiding Students on Their Research Quest
Thursday, July 19, 2018
1:00 – 2:00 p.m., 106 Library

How do we motivate student researchers to go beyond Google? As librarians and composition teachers, we serve as guides for student writers on their research quests. To find a variety of articles, students need to search in a variety of places and prepare a variety of search terms. During this interactive webcast, the presenters will explore the frame Searching as Strategic Exploration.
Presenters: Laura Brady, Eberly Professor of Outstanding Teaching, West Virginia University; Kelly Diamond, Head of the Libraries’ Office of Curriculum and Instructional Support, West Virginia University

Webcast 5: Scholarship as Conversation
Thursday, July 26, 2018
1:00 – 2:00 p.m., 106 Library

Scholarship IS a Conversation, and one our students can discover and join. This webcast features lesson plans in which students identify, reconstruct, and engage specific scholarly conversations. Learn to develop these lesson plans, adapt them to different student populations, and tailor them to reflect different pedagogies.
Presenters: Helen McManus, Policy, Government & International Affairs Librarian, George Mason University; Andrea Wright, Furman University
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If you would like to submit content for the August issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, July 20, 2018.

June Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
I’d like to thank everyone who contributed to the “Dean Wilkin Reunion Tour.” I’m grateful to the Staff Development and Training Committee for organizing and executing the tour, and to all of you who prepared materials and presented during the tour. I know a great deal of work went into those presentations, and I appreciated hearing about the work you’ve been doing over the past year. And I don’t think I can thank Bill Mischo enough for his leadership and steady hand while I served as provost—thank you, Bill. Read more…
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ANNOUNCEMENTS: Collaboration Station
Interested in collaborating on public engagement or outreach events, or getting started with research by co-authoring an article? Check out Collaboration Station on Box. There are two sheets included in the document: one for engagement activities and the other for research projects. Feel free to include your own, or sign up to be involved in existing projects. For access issues, please contact Sarah Christensen or Mara Thacker.
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ANNOUNCEMENTS: Consortial Letter of Opposition to Moving Wall Policy
Tom Teper, Associate Dean for Collections and Technical Services

As you may be aware, Taylor & Francis has implemented – against the strong objections of many subscribers – a moving wall for their backfile access. This means that content that the provider had been providing to subscribers as what they are now characterizing a “courtesy access” to journal backfile content back to 1997 would no longer be part of their current subscription. Under the new model, Taylor & Francis would shift the courtesy access model from being a fixed access point (1997 and on) to being a moving wall. In other words, one year a subscriber would have access to content going back to 1997. The next it would shift to 1998 and so on, unless the subscriber purchased supplementary backfile access for the “gap years” the model created. To further complicate the situation, it would only apply to those institutions that did not have a “big deal” purchase model with Taylor & Francis.

Despite repeated assurances that they would honor our historic purchases, the company’s implementation of this model has moved forward. We – and many peer institutions with similar title-by-title subscription models – have begun receiving e-resource trouble-shooting reports detailing what are clearly gaps created by the moving wall. Indeed, this problem is so widespread that the Big Ten Academic Alliance has taken the lead in drafting a letter on behalf of the membership to the leadership at Taylor & Francis. The letter now has ten consortial signatories, representing well-over one-hundred institutions with concerns over Taylor & Francis’ disregard for our good faith.

That letter has been delivered to Taylor & Francis, and to date, there has been no comment. Locally, there are several things that we can do in order to take action on this.

  • First, if you have access problems, please report them via er-tech@illinois.edu, and in the meantime, know that you can direct the patron to secure the article via ILL/DD.
  • Second, please be transparent with faculty and users about the cause of this problem. Please feel free to refer them to the letter from the BTAA membership or to me at tteper@illinois.edu.
  • Finally, I would suggest holding off on further purchases from Taylor & Francis (and their subsidiaries Routledge and CRC Press) until this issue is resolved. There is at least one item proposed for purchase on the desiderata list from them, and I think that it is fair for us to say that they will be lower on the list until this issue is resolved.

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ANNOUNCEMENTS: Parking Meter Keys Phasing Out
As some of you already know, the meter keys are being phased out by the Parking Department. Here are some new details that you may need/want to know:

WHY?

  • The meter key vendor has discontinued the sale of new keys and no longer provides support for existing keys.

WHEN? (Important dates to note)

    • Meter keys will be accepted in Urbana, Champaign and on campus until December 31, 2018. After that date, the meter key slots in meters on and off campus will be plugged.
    • Departments are urged to use all funds prior to December 31. Any unused funds will be lost.
    • No additional funds will be added to meter keys after June 30, 2018.
    • Existing meter key funds can be refunded to the department prior to June 30, 2018.

NOW WHAT?

  • The Parking Department will be getting rid of its Pay-by-Phone app and transitioning to the MobileMeter App currently being used by both Urbana and Champaign. However, campus parking rates will remain the same.
  • While the transition to MobileMeter will take place on June 18, the Parking Department anticipates the new app will begin to support departmental charges by July 1, but no later than Fall 2018.
  • Unlike the meter keys, the new app will track parking charges by date, time, user and location.
  • Also unlike the meter keys, there will be a .20-.25 (depending on the location) service charge for each parking session, and sessions will be in increments of 30 minutes rather than 15 minutes.
  • Instructions for using the app for departmental purposes will be provided as soon as they become available.
  • Campus users will still pay a small service charge per parking session, but will no longer have to pay an additional fee for extending a session.

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ANNOUNCEMENTS: The Library’s Commitment to Retaining our Print Collections in Light of Changing Library Environment
Tom Teper, Associate Dean for Collections and Technical Services

From the earliest calls by President James to build a million volume collection at the University of Illinois, the University Library has been viewed as a means of collecting and delivering resources to faculty and students that would help to make this campus one of the premier research institutions in the nation. The legacy of that call to build a robust and vibrant collection is a body of materials that now numbers well over 14 million volumes and millions of manuscripts and other resources. Today, approximately 10.5 million of those volumes are printed books and journals representing approximately 5.95 million unique titles.

Over the last decade, the University Library – like all other research libraries – dedicated a growing percentage of its acquisition and collection development effort to purchases of electronic content. Of course, we continue to purchase print materials, too. While we acquire ebooks, our subject specialists regularly acquire printed copies where appropriate. Similarly, we purchase materials requested directly by faculty and students, whether through requests submitted via email and online forms or through a largely seamless patron-initiated acquisition program. And, we leverage a combination of state, gift, and endowment funding to acquire extraordinary collections, as well, including the Gwendolyn Brooks Papers and the recently announced Newton manuscript.

With all this in mind, how has the University Library sought to secure the future of our rich print collection? Below are three brief descriptions of programs that leverage our historic strength as we set a course forward for the coming decades.

CARLI Last Copy Program
Nearly a decade ago, the University Library partnered with the Consortium of Academic and Research Libraries in Illinois (CARLI) to develop and implement a mechanism to ensure that printed monographs of scholarly import would remain accessible to our patrons. The Last Copy Program has allowed CARLI member libraries to withdraw monographs and, if they were determined to be last copies in Illinois, to send them to us for evaluation and potential retention. Over the last decade, the University of Illinois added an average of 1,879 different titles annually to its holdings through this program.

Records in our catalog that have been retained as part of the CARLI Last Copy Program include Notes “CARLI Last Copy Program.” as below:

HathiTrust Shared Print Program
In an environment in which many colleges and libraries are downsizing their on-site collections and withdrawing holdings on the premise that other institutions are holding onto theirs, the HathiTrust embarked on an ambitious program to provide a safety net to manage and protect our collective cultural heritage. Initiated by a ballot initiative drafted by the HathiTrust’s Collections Committee for the organization’s 2007 Constitutional Convention (https://www.hathitrust.org/constitutional_convention2011_ballot_proposals#proposal1) the effort led to the creation of the HathiTrust Print Monograph Archive Planning Task Force. Led by a representative from the University Library, this working group’s report provided the outline for a broad program of distributed monograph retention. Early in 2018, the University Library made a commitment to retain 1.5 million monograph items and titles in its collection. Presently, the program has received commitments from 49 research libraries, collectively retaining 16 million items distributed across 4.8 million monograph titles. Significant as this is, it only accounts for 65% of the total number of monograph titles represented in HathiTrust. Recently, the University Library signaled its interest to HathiTrust leadership to retain additional titles during the second phase of this program, with plans to help with filling gaps. This program provides a mechanism for ensuring that research libraries can continue to provide access to printed monograph collections into the future.

Records in our catalog that have been retained as part of the HathiTrust Shared Print Program include an Action Note “committed to retain 20170930 20421231 HathiTrust https://www.hathitrust.org/shared_print_program” as below:

Big Ten Academic Alliance (BTAA) Shared Print Repository 1.0 & 2.0
In an effort to ensure that access to journal content is preserved as libraries deduplicate highly-redundant journal volumes when online backfiles are available, the BTAA created a Shared Print Repository program in 2011. By 2013, the BTAA outlined a program and began implementing the first phase of this program, with Indiana University serving as the hub for approximately 250,000 volumes retained on behalf of the membership. These items were predominantly titles from major publishers like Elsevier, Springer, Taylor & Francis, and Wiley among others. This effort allowed Illinois to begin deduplicating against the collective holding at Indiana while ensuring ongoing access to the titles for the foreseeable future.

In 2015, the BTAA began a second phase of this program, proposing to retain a further 250,000 volumes at Illinois. With many of the larger publishers’ journals being retained at Indiana as part of the first phase, the second phase focuses more heavily on key humanities and social sciences publications published by societies and currently available via JSTOR and other online content providers. To date, the University Library has made commitments for 40,000 volumes that are held locally and are also available online in full text.

Records in our catalog for items that have been retained as part of the BTAA SPR holdings at Indiana have a Location of “BTAA Shared Print Repository” and Notes indicating that “Print volumes of this [title] are available for request through the BTAA Shared Print Repository” as below:

Records in our catalog for items that have been retained as part of the BTAA SPR holdings at Illinois have the Location “Oak Street BTAA Shared Print Repository [non-circulating]” and Notes indicating that “Print volumes of this journal are available for request through the BTAA Shared Print Repository” as below:

If you have any questions about these programs, please do not hesitate to contact me at tteper@illinois.edu.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the May LTOTM (the final email of the semester) at:
https://emails.illinois.edu/newsletter/171282.html

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at https://www.library.illinois.edu/staff/committee/collection-development-committee/.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of May 31, 2018 (click on the graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: Departures

  • Resignation of Allison Martell (May 10, 2018)
  • Retirement of Hyon J Kim (June 30, 2018)

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HR NEWS: Vacancies

  • Information Technology Technical Associate: Grainger, awaiting master referral
  • Library  Specialist: ILL/DD, beginning interviews
  • Library Specialist: CAM – Music Cataloger, job posting soon
  • Library Specialist: CAM – Music & Microfiche, job posting soon
  • Library Specialist: CAS, second interviews completed, hiring soon

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HR NEWS: Transfers

  • Senior Library Specialist: Martha Degutis from CMS Oak Street to CAM (July 1, 2018)
  • Library Specialist: Jeffrey Loftiss from UIC College of Medicine to Grainger Library (June 18, 2018)

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HR NEWS: FTE Changes

  • Library Specialist: CMS, Andrew Sims from 49% to 100%
  • Library Specialist: CMS, Sarah Lockmiller from 50% to 100%

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IT NEWS: Public Printer Replacement
During late May and early June all black and white public printers will be upgraded. The process will go one release station at a time, to minimize disruption at service points.

As usual, if you any issues or concerns or need help with any technology-related issue, please contact the Library IT Help Desk: https://www.library.illinois.edu/staff/it/.
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FACILITIES: Facility Project Updates

  • Main Library – Elevator Upgrade – E5 (east) summer 2018. The project is a Campus wide multiple elevator upgrade project. The elevator cabs and controls for E5 elevator will be upgraded to provide reliable transportation throughout the Main Library. E5 will be upgraded summer 2018. Construction mid-May – mid-August 2018. The elevator has been taken out of service starting May 14, 2018. The contractors have mobilized on site and construction has begun.
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling paintingF&S funding approved. F&S Paint Shop will start work during Spring Semester 2018. F&S Building Services Workers – Flooring Crew will start their work after Commencement 2018. The painters are currently working in the north stair. Waiting to hear from F&S Floor Crew on stair tread refinishing.
  • Ricker Library – Flooring Replacement Replace existing linoleum with new rubber flooring to match the main corridor flooring. Furniture, fixtures and equipment have been moved out along with the majority of the collection to a temporary space. Floor demolition is scheduled to begin June1, 2018.

For a complete list of projects in planning and construction, please see:
https://wordpress.library.illinois.edu/staff/facilities/.
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: NISO Webinar: Innovative Tools and Apps: What’s Hot
Wednesday, June 6
12:00 – 1:30 p.m.
428 Library

Are there interesting new tools and/or apps emerging that are revolutionizing the work being done by scholars, researchers, and students? This event will convene a variety of information community professionals to talk about the tool or app that they know to be indispensable to either themselves or their community. What does it do? Why is it important? What else do you wish it did? And what does this resource portend for the future?

Confirmed Speakers: Alvin Walker, Product Development Manager, American Psychological Association; Jennifer Leffler, Associate Professor and Technical Services Manager, University of Northern Colorado; Elizabeth German, Assistant Professor and Services Design Librarian, Texas A & M University; Ranti Junus, Systems Librarian, Michigan State University.
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EVENTS AND TRAINING: Framing Information Literacy Webcast Series
Many librarians struggle with the best methods, activities, and practices for teaching information literacy. Developing learning outcomes and activities, overcoming student and faculty apathy toward information literacy instruction, and meeting instruction and institutional goals can be difficult if you’re feeling overwhelmed with instructional jargon, or uncertain in your teaching due to no formal training. The Framing Information Literacy webcast series shares lesson plans grounded in theory and the ACRL Framework for Information Literacy for Higher Education. This six-part webcast series provides approachable explanations of the ACRL Frames, various learning theory, pedagogy, and instructional strategies, and how they are used to inform the development of information literacy lesson plans and learning activities..

Research as Inquiry: It Starts With a Problem
Wednesday, June 13, 1:00 – 2:00 p.m.
106 Library

Information Creation as a Process
Wednesday, June 20, 1:00 – 2:00 p.m.
106 Library
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EVENTS AND TRAINING: Creative Connections
Thursday, June 14
Wednesday, June 27
12:00 – 1:00 p.m., 428 Library
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EVENTS AND TRAINING: Webinar – Dealing with Angry Library Patron Behaviors
Thursday, June 14
1:00 – 2:00 p.m.
106 Library

Oh yes…they’re out there and they’re coming to your library. Angry, nasty and even downright unreasonable patrons on a mission to tell and show you how they feel. Their behaviors really are difficult!

The good news is that you can choose to not let them drag you down or ruin your day. And by using a few proven techniques and questions some of these angry patrons could actually leave feeling better!

The Dealing with Angry Library Patron Behaviors webinar is an interactive program filled with practical and useful information that you’ll be using to more effectively handle your angry patrons the next time they are in front of you!

Participants will learn and begin to master:

  • Using the E+R=O technique to reduce stress and improve their response to situations they can or cannot control
  • 3 powerful techniques for not “eating the angry customers poison” and not taking things personally
  • Specific phrases to use with customers that help keep emotions under control

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EVENTS AND TRAINING: LOEX 2018 Encore: live virtual “encore” sessions
12:00 – 1:00 p.m.
106 Library

Thursday, June 14
Fake News, Lies, and a For-Credit Class: Lessons Learned from Teaching a 7-Week Fake News Undergraduate Library Course
Jo Angela Oehrli (University of Michigan)

Friday, June 15
Accessibility, the Final Frontier: These are our voyages into best practices…
Shawn McCann (Oakland University) and Rebeca Peacock (Boise State University)

Tuesday, June 19
Aligning the Stars: Mapping Out a Collaboration Constellation
Hailley Fargo and Megan Gilpin (Penn State University)

Wednesay, June 20
The Librarians’ Guide to the Information Literacy Galaxy: Leading Campus Conversations
Sarah Richardson, Heather Beirne, Ashley Cole and Trenia Napier (Eastern Kentucky University)
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If you would like to submit content for the July issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, June 22, 2018.