January Library Office Notes




ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Schematic Design Final Submittal Narrative
Tom Teper, Associate Dean for Collections and Technical Services

In December, the University received RATIO and Shepley Bulfinch’s final submittal of the schematic design for the Undergraduate Library’s Redevelopment. Heather posted an update to the project site that includes both exterior renderings and a link to the final project narrative. This narrative document will guide further development through the project’s next phases, Design Development and the preparation of Construction Documents.

If you are interested in viewing the news item, the images, or the narrative itself, please check out the site here:
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ANNOUNCEMENTS: 2022 Hangouts
Hangouts have been scheduled for 2022. Lucretia Williams has sent out Outlook calendar invites via LIB-NEWS. While we’ve attempted to keep these all on the fourth Wednesday of the month at 10am, please note there are some exceptions.
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ANNOUNCEMENTS: Residence Hall Libraries’ Winter BINGO

Now through Feb. 28th–Pick up a BINGO card from Ikenberry or Illinois Street Residence Hall Library, complete 5 tiles in a row, and return your completed card for a treat.

Plus, you’ll be entered in a raffle to pick out an Advanced Reader’s Copy of a book from our stash!
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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

Do you know that the Library is the second-largest U.S. public academic library among Association of Research Libraries (ARL) in collection size?

Thanks to Acquisitions and Cataloging Services, Map Library, Esra Coskun, and Michael Norman for providing the statistics in this factoid. Image created by Library Assessment Graduate Assistant Lindsay Taylor.
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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Meeting Minutes
Minutes from past DEIA Task Force meetings are online on the Task Force web page.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence
Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.
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HR NEWS: Filled Positions

  • Stephanie Luke – Metadata Librarian – Acquisitions and Cataloging, FAC – 3/16/2022

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HR NEWS: Searches Completed 

  • Metadata Librarian – Acquisitions and Cataloging, FAC – Dan Tracy, Chair

Kick-off scheduled for June 22, 2021. EC approved JD. Job live on the job board. Closing date August 20, 2021. Phone screenings held Sept 7, Sept 8, Sept 9, and Sept 14. Virtual interviews scheduled for Oct 13, Oct 15, Oct 19 and Oct 20. Offer extended. Stephanie Luke start date will be March 16, 2022.

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HR NEWS: Searches in Progress

  • Classics Librarian – Literature and Languages Library, FAC – Marek Sroka, Chair

Kick-off held October 5, 2021. EC approved JD. Job live on the job board. Closing date January 3, 2022.

  • Head, Grainger Engineering Librarian – Grainger Engineering Library Information Center, FAC – Chris Wiley, Chair

Kick-off held November 15, 2021. EC approved JD. Job live on the job board. Closing date January 28, 2022.

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: CARLI-Sponsored Professional Development Alliance (PDA) Events
January 11 to February 22

To register for these events please visit the CARLI Event Calendar.

  • Using Your Data to Make Decisions (Collaborative Literacy Learning Series)
    January 11 at 9:30 AMLibraries have access to a considerable amount of data: from statistics about library use (circulation, program attendance, website, and online resources use), to data about their communities. The hardest part is often determining what data are needed to answer operational questions or how to turn those data into evidence-based decisions.

Participants will leave this session with an understanding of how to create better visualizations for decision-making, and how to ask the questions to collect actionable data through community and staff surveys.

  • Data Literacy in the Library (Collaborative Literacy Learning Series)
    January 11 at 12:30 PM

This 90-minute workshop will explore teaching the skill of data literacy in the library, and include practical programming ideas that can be adapted for a range of spaces and audiences. At the end of this session, attendees will be able to communicate data literacy principles and implement data literacy activities in their space.

  • Crafting Your Story with Data Visualizations
    January 13 at 1 PM

What story are you telling with your data? What story do you want to tell with your data? This webinar on chart design for storytelling with data will introduce core design elements based on accepted best practices grounded in current visualization research. Webinar presenters will model strategies for designing and redesigning visualizations that tell stories, including chart selection, intentional use of color, and strategic use of text.

  • Tools You Can Use – Tools for Teaching Digital Literacy and Increasing Staff Confidence
    January 18 at 1:30 PM

Public libraries have long been leaders in bringing people into the digital world – providing programs and services that help patrons get jobs, gain knowledge, increase productivity, and engage with others online. Leveraging and strengthening existing library and community resources can help reduce staff burden and increase the library’s impact on digital literacy. Attendees will learn the importance of and best practices for digital literacy, as well as useful digital literacy tools and resources for library staff to employ when working with patrons and technologies.

  • The Before and After: Returning to Work with COVID Restrictions Still in Place
    January 19 at 2 PM

While it was challenging to work from home for 18 months, many feel returning to work with COVID restrictions still in place to be even more difficult. In this session, Joan Schuitema will explore some of the reasons for this such as continued isolation, the loss of workplace traditions and rituals, and grief associated with the loss of colleagues, friends, and family members. We will also try to identify ways to address these issues so as to improve our workplace experience.

  • Libraries Within the Ecosystem of Digital Equity: A Panel on Practical Advice and the Bigger Picture
    January 20 at 1 PM

Digital equity is not a new concept. Library workers have been tasked with addressing this issue since the dawn of personal computers, decades ago. However, the pandemic has thrown obstacles in the end game of making sure our communities are digitally equitable. A recent influx of funding from the American Rescue Plan Act of 2021 is also now on the table. Panelists will share how working towards digital inclusion requires a strong ecosystem of collaboration, how libraries fit within this ecosystem, and practical guidance on what the future holds for digital equity initiatives.

  • If You Have Emotions and You Know it Shout Hooray: Presenting Social Emotional Learning in Storytime
    January 25 at 12 PM

Social Emotional Learning (SEL) has always been an important part of education and human development. With the ongoing pandemic and shocking headlines, now, more than ever, we are prompted to help caregivers and young children learn how to express and understand their emotions. With the overwhelming amount of books in this genre, this webinar will help us choose books that involve SEL learning and also use (just about) any books, music and other storytime material to decipher feelings.

  • Working with Fire Professionals
    January 25 at 2 PM

Chief John High, Sr., from the Illinois Fire Service Institute, will look at identifying fire hazards, how to prevent them, and how the fire department will respond to the call. Learn how everyday items can help start a fire and how fast a fire can develop. Firefighters face a variety of hazards as they battle a burning building besides the heat and smoke. There are collapses of ceilings and walls, holes burned through the floors and live electrical and gas lines. When a fire occurs, the results are often devastating.

  • Creating Self-Led Foundational Literacy Kits for Child Care Centers
    January 27 at 1 PM

Learn the basic steps and components to create early literacy kits for childcare centers in your area. With many outreach services put on hold, these boxes are an accessible tool for childcare providers to use in their centers. This session will walk participants through revamping existing outreach materials, or creating a new partnership initiative. You’ll leave this webinar with examples, ideas, and an excitement to get started on your library’s own Literacy Kits!

  • Fair Use Gameshow
    February 22 at 6 PM

Are you interested in fair use, but not interested in long lectures on the topic? Would you like to test your fair use knowledge and have some fun? If the answer to either or both of these questions is yes, then join us as we play the Fair Use Gameshow! Your host, Sara Benson, the Copyright Librarian at the University of Illinois will ask fun, challenging fair use questions to the audience and our panel of esteemed copyright experts will chime in with their opinions. Join the fun as the panel including Melissa Ocepek, Assistant Professor at the iSchool, Pia Hunter, Access Librarian and Online Learning Consultant at the University of Illinois College of Law, and Barbara Kaplan, Faculty Outreach Librarian at the University of Illinois College of Law discuss the many nuances of fair use.

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EVENTS AND TRAINING: Library Annual Recognition Event
January 12 at 8:30 AM

Libraries will remain closed while this virtual event is happening. The event will have an optional virtual coffee in small groups beginning at 8:30AM until the event formally starts at 9:00AM.  Our guest speaker will be LaTonya Wilkins, author and leadership, executive, and team coach. Following LaTonya’s talk, there will be a recognition of service years, new employees, and presentation of the Library Outstanding Academic Professional, Civil Service, and Public Engagement awards.  We encourage everyone to attend. Those who do not wish to attend should work with their unit head to request vacation time or make arrangements with their unit head to work for the unit that morning.

Please mark your calendars now and plan to attend this event! We are looking forward to celebrating with everyone!

Zoom information: https://uiuc.libcal.com/event/8613380
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EVENTS AND TRAINING: Aspen Magazine: Art in a Box
January 20, noon

Art and Architecture Librarian Emilee Mathews will go behind the scenes to delve into the magazine’s formation and context, and will show the Ricker Library of Architecture and Art’s recently donated copy to feature highlights from the magazine’s short but spectacular run. Register here.
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EVENTS AND TRAINING: In Search of Lost Time: The study of Earth history and chronology from the 18th to the 21st century
January 24 – July 22

The Rare Book & Manuscript Library, in collaboration with the Geology Department, presents In Search of Lost Time: The study of Earth history and chronology from the 18th to the 21st century, on view from January 24-July 22, 2022. The related concepts of time, chronology, and history form the lens through which Earth scientists view, understand, and interpret a dynamic planet. This exhibit will explore how the chronology of the Earth was established, with a focus on six themes that gradually led to the consensus view that the Earth is roughly 4.55 billion years of age. Please join us in the RBML for the exhibit’s opening reception from 3-5pm on Monday, January 24!
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January 26 at 10AM

Please see the email (with a Zoom link) from Lucretia Williams via LIB-NEWS. Complete and submit the Library Hangout Suggestion and Volunteer Form if you have a topic to share.
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If you would like to submit content for the February issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by January 21, 2022.