September Library Office Notes





ANNOUNCEMENTS: Library-Wide Update
The next Library update is scheduled on September 12 from 1-2pm in 66 Library. A full agenda will follow in the next week, but among other things, will be discussions about the organization process, Climate Qual survey, and the budget.
Back to Top

ANNOUNCEMENTS: Library Cameos in Chancellor Welcome Message
The Main Library and Grainger Library appear in Chancellor Wise’s fall welcome video at 0:11, 0:43, and 0:48. See the entire message at
Back to Top

ANNOUNCEMENTS: Data Purchase Program
The 2014 Data Purchase Program is in progress. Please tell faculty, graduate students, and academic professionals who are using data for research that funds are available to purchase data sets up to $5,000, if the data can be shared with campus. More information and an application form are at Contact Karen Hogenboom with questions (
Back to Top

HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of August 28, 2014 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
Back to Top

HR NEWS: Civil Service Staff Openings

  • Library Operations Associate, Funk ACES Library, position closed, will reopen again after testing
  • Office Support Associate, Library Human Resources, checking references
  • Library Specialist, Acquisitions, requires French/German language, currently interviewing
  • Library Specialist, Music and Performing Arts Library, currently interviewing
  • Library Specialist, Central Access Services, waiting for 1st referral
  • Library Specialist, Central Access Services, waiting for 1st referral

Back to Top

HR NEWS: New Employees 

Civil Service (since July 31, 2014)

  • Mark Rogers, Library Specialist, Undergraduate Library, late night shift, 8/6/2014
  • Nada Sweid, Library Specialist, Acquisitions, Arabic position, 8/18/2014
  • Dmitry Tartovsky, Library Specialist, Grainger, late night shift, 8/25/2014
  • Dustin Reinhart, transfer, Account Technician II, Acquisitions, 8/4/2014

Back to Top

HR NEWS: Separations


  • Mary Beth Allen, Applied Health Sciences Librarian, retired August 31, 2014
  • Larry Miller, Senior Slavic Bibliographer and Professor, retired August 31, 2014

Back to Top

HR NEWS: New Graduate Assistant Processing for Fall Semester Complete
All graduate assistants hired for units in the University Library with an effective date of August 16, 2014, (that were submitted to LHR before 8/16) have been entered in the HRFE system and applied in BANNER. This means all are set for their first pay on September 16, 2014, and partial tuition and fee waivers should be applied in time for the first billing.

New Undergraduate student assistants continue to be added to the payroll on a regular basis. We see some signs of slowing of hiring.
Back to Top

FACILITIES: Projects in Planning

  • Main Library – Gregory Drive Sidewalk/abandon electric vault cover replacement. Consultant is designing the replacement lid/sidewalk for a section of sidewalk along the south side of the Main Library that has major deterioration. Construction to be done early Fall Semester 2014. Facilities & Services’ project.
  • Main Library – 1st floor center restroom renovation. The project will renovate both spaces providing one accessible women’s and one accessible men’s restroom on the first floor adjacent to the Marshall Gallery. Bid opening August 29 and Sept 2. Construction to start Fall 2014. Facilities & Services’ project.
  • Main Library – Room 220 operational planning for Scholarly Commons and Center for Innovation in Teaching and Learning (CITL) services. Schedule for renovation is being developed.
  • Grainger Engineering Library & Information Center – Design Center – New collaboration project between the College of Engineering and Grainger Engineering Library Current proposal would re envision the west end of the basement level – room 000 and the center section.
  • Horticulture Field Laboratory – University Archives NEH Grant Remodeling – The project will replace the existing environmental system for the three existing vaults, construct a new vault for instrument storage in room 108 and install fire suppression in all 4 vaults. Design Development phase complete, moving into the Construction Document Phase.

Back to Top

FACILITIES: Projects in Construction

  • Main Library – Room 1 Renovation for Technical Services – CAM will provide new space and furniture for the staff currently located in room 220 Main Library. The room is being vacated of collection material and wall repair and painting have begun. Library Project.
  • Main Library – Air Conditioning Plant – Main Stacks Cooling Tower Replacement. Two existing cooling towers located above the 4th Main Stack addition will be replaced in the next 9 months. Site mobilization will take place in late September 2014 and cooling tower replacement starting in October 2014. The southeast section of Parking Lot E3 will be closed in September for construction staging. Facilities & Services project
  • Main Library – Phase 2B Masonry Restoration and Window Replacement – North Lightcourt. Mortar grinding is 100% complete. Window replacement – 98% complete
  • Main Library – Room 146 renovation in preparation for the University Archives relocation. Painting and flooring replacement and window shade installation complete. Electrical and data work to follow the completion of the shelving and furniture layout. Shelving and furniture orders in progress.
  • Undergraduate Library – additional panel enclosures, reading/collaboration tables and staff loanable tech cabinets ordered for the Media Commons.
  • Main Library – Parking Lot E3 Drainage Study Consultant has finalized the plan for resolving the water overflow from the E3 parking lot into the west basement entry and loading dock. Campus Parking is reviewing construction delivery methods and schedule. The work will be done summer 2014 or summer 2015. Facilities & Services, Campus Parking and Library project.
  • Campus Streets – Surface Replacement Projects – Summer 2014 Please visit the following links for project descriptions and scheduling.
    -Sixth Street from Gregory to Armory will be done in phases to allow the E3 parking lot adjacent to the Main Library to remain open during the project.
    Fourth Street from Kirby to Armory
    Gregory Drive from First to Fourth

Back to Top

FACILITIES: Projects in Completion

  • Main Library – Preservation 425, 425A, 425B, 425C, 427, 429, 437 and 439. Preservation staff have completed their move into their office spaces with final remodeling of labs to follow. F&S will be providing construction services in rooms 425A, 425B and 439 (labs and work rooms).
  • Undergraduate Library – Upper Level Flooring replacement project. The upper level of the UGL is out of service until the end of July 2014. Please be aware 291 UGL scheduling will need to be reserved in other Library instructional labs. The circulation desk will be set up temporarily in the lower level for the duration of the project.
  • Main Library – Room 106 Renovation The room should be finished by mid summer. It will be a hybrid conference/seminar/limited instruction space. The space is intended to provide flexible arrangements with 8 mobile tables, 35 chairs with casters, 3 – 80” flat panel displays mounted on N. W. & E. walls. Library IT is working with CITES on finalizing the necessary comments for the A/V in the room.

Back to Top

EVENTS AND TRAINING: Talk and Tour of RBML Exhibit
On September 10 from 3:00 p.m. to 5:00 p.m. in the Rare Book and Manuscript Library, the No. 44 Society will offer a talk and tour of RBML’s fall exhibition, First Global Conflict: Contemporary Views of the Great War, 1914-1919. All are welcome!

The exhibition is part of a larger, campus-wide initiative called “The Great War: Experiences, Representations, Effects.”
Back to Top

If you would like to submit content for the October 1 issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, September 24, 2014.