July Library Office Notes






ANNOUNCEMENTS: University Librarian Note
Check back next month for a Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Minrva for Android App Updates
The Undergrad Library location’s Wayfinder module now supports mapping guidance for items in the Media Collection of the UGL. This provides added support in navigating to DVDs, Games, and other media.

Layout updates
We updated the layout using a more contemporary look and feel, with all the same functionality our users have come to expect. We are also able to offer CARLI I-Share member libraries the ability to skin their location color theme.

The download can be accessed from the Google Play store in your Android app, or from this link:
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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipients of Funding
The Research and Publication Committee (RPC) congratulates the following June recipients of RPC funding:

  • Sara Benson and Hannah Stitzlein, for support to create a survey for their project titled “A National Survey of Copyright Knowledge in Digital Collections Among DPLA-Contributing Institutions.” This project will be a national survey of digital collection creators and metadata specialists in DPLA-contributing institutions and their knowledge of copyright as it relates to cultural heritage objects in digital collections, and the use of the standardized rights statements from RightsStatements.org.
  • JJ Pionke, for graduate hourly support for her project titled “Library Impact on Veterans.” This oral history project is a collaboration with campus veteran organizations to not only capture veteran experiences of military, war and veteran life but also how libraries have impacted veterans.
  • Jim Hahn, for academic hourly support for his project titled “Engineering Virtual Reality Experiences in Library Settings.”  This project will explore the software integration and configuration necessary to develop a collaborative virtual reality experience in which a student can search and access e-books from within a VR environment, read e-book collections in VR, and receive real-time research support.
  • Laila Moustafa, for travel support for her project titled “British Museum and Library Preservation Plan during World War II.”  This project aims to explore the activities of the British Museum and its Libraries (BML) during World War II, specifically the selection of materials to be relocated and the timing of the relocations, to inform the creation and implementation of disaster management plans during war and conflict.
  • Kit Condill, for undergraduate, graduate, and academic hourly support for his project titled “Using National Bibliographic Sources to Assess U.S. Collections of Turkic-Language Materials.” This project aims to develop a comprehensive and objective picture of current and retrospective collections of Turkic-language materials at major U.S. libraries (including UIUC), which will suggest future cooperative collection development strategies for materials in Kazakh, Uzbek, Turkish, Tatar, Kumyk, and other Turkic languages.

And congratulations again to all of our FY2017 awardees! (http://www.library.illinois.edu/committee/rpc/awards/recentawards.html)

Carissa Phillips (choller@illinois.edu), RPC Chair
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ANNOUNCEMENTS: Academic Professional Promotion Implementation Team Meeting Minutes
The most recent meetings minutes of the APPIT are posted at http://www.library.illinois.edu/committee/workinggroups_subcommittees_taskforces_teams/ap_promotion_implementation_team.html.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
Detailed meeting minutes and work group reports are located here:
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of June 29, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: Excused Absences

Civil Service

In both of the following examples, regarding how to record time appropriately for an interview, the employee must request and receive approval for the time away from their unit.

If an employee is willing to share with their immediate supervisor that they are going to an interview (on this campus), then it is an approved paid event and does not require the employee to use break/lunch time or benefits.

If the employee chooses not to tell the supervisor their reason for needing to be absent, personal time will need to be recorded on the timesheet.

The reference for this answer is in NESSIE, and is item “N” under Policy 11, Rule 11.12 – Excused Absences: https://nessie.uihr.uillinois.edu/pdf/policy/rules/P11r12.pdf
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HR NEWS: Departures

  • Retirement of Chris Pawlicki June 30, 2017
  • Retirement of Dorfredia Williams June 30, 2017
  • Retirement of Nick Rudd June 30, 2017
  • Retirement of Robin Hess June 30, 2017
  • Resignation of Elisandro “Alex” Cabada June 11, 2017

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HR NEWS: New Employees

  • Part-time at CMS Sarah Lockmiller June 1, 2017
  • Part-time at CMS Andrew “Andy” Sims June 1, 2017

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HR NEWS: Vacancies

  • Library Specialist: Ricker Art and Architecture, completing interviews, offer will be made soon
  • Library Specialist: Preservation, received Master Referral and will begin interviewing soon
  • Library Specialist: CAM, Specialty Factor of Japanese and Korean languages, interest letter sent, awaiting Master Referral
  • Library Specialist: CAM, Monographic vacancy anticipated to be posted by end June
  • Library Specialist: Acquisitions, vacancy will be posted by end of June

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IT NEWS: WordPress CMS Training and Drop-in Hours
Regular WordPress training and drop-in office hours will be held throughout the summer.  You can sign up using staff events calendar: http://il.evanced.info/illinoisedu/lib/eventcalendar.asp?libnum=1

WordPress Training:
7/13/2017: 2:00 – 3:00 a.m. Lab 314
7/26/2017: 2:00 – 3:00 p.m. Lab 314

WordPress Drop-in / Open Office:
7/6/2017: 10:00 – 11:00 a.m. UGL 291
8/3/2017: 10:00 – 11:00 a.m. Lab 314

The latest news about training can always be found here: https://wordpress.library.illinois.edu/wp-training/schedule/

Reminder: Send Us Your Ideas
Library IT has an Idea Form to collect new or innovative ideas or any suggestions for improvements. When ideas are submitted they go to an OTRS queue that is reviewed monthly by Library IT. We will discuss submissions and take steps to bring involved Library stakeholders into the conversation. As always, we welcome your feedback!
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IT NEWS: WordPress Migrations
The Library Web Team is on track to complete the migration of library web content from OpenCMS to WordPress by the end of the summer. You can keep up to date by checking the Library Content Management System Migration Project website.
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FACILITIES: Facility Project Updates
Please visit http://www.library.illinois.edu/administration/facilities/projectupdates/Project_Information_-_2017._06._07.pdf for project information.
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Webinar: Essentials of Usability Design for Library Research Guides
July 12
1pm – 2pm (Central), 225b Main Library – hosted by Lisa Hinchliffe

Web design, in the form of creating online research guides, has become a big part of many librarians’ jobs, but we’re rarely taught how to do it well. Most of us learn the nuts and bolts of how to make guides, without learning the principles of how to make them usable – the simple techniques of visual and textual design that can help us create guides that users will understand more easily, and stick around to use.

Learning Outcomes
Participants will learn:

    • How usability design affects library users’ experience
    • What librarians don’t know – but need to – about web usability
    • Easy to use principles of usability that can immediately improve your research guides
    • Free resources to share with your librarians and guide authors to better inform your institutional style plans

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EVENTS AND TRAINING: Research Services Workshop: Design and Visualization for Librarians (July 13, 17, 19)
Thursday, July 13/Monday, July 17/Wednesday, July 19 (3-Part Series)
9am-12pm, Room 314 Main Library
Led by Sarah Christensen and Jen-chien Yu

This series of three workshops will explore design and visualization for librarians with lessons applicable to outreach and marketing efforts as well as research. Registration is for the entire series. The schedule is as follows:

  • Day 1: Design Principles and Simple Tools for Getting Started – This session will primarily be a discussion of introductory design principles, including elements such as hierarchy, weight, color, balance, and variety. We will critique examples of marketing ephemera as well as data visualizations from library publications, as well as learn about free infographic tools such as Canva, Piktochart, and where to find (or create!) high quality images. Participants will have an opportunity to put these principles into practice.
  • Day 2: Advanced Tools for Designing Marketing and Research Poster Graphics – This session will introduce more advanced tools such as Adobe Illustrator, InDesign, and Photoshop, and include a group critique for those who want feedback on their work from the first session. Hands-on lab time will be provided to create a marketing piece or infographic using either one of the free tools or the Adobe suite.
  • Day 3: Visualizing Data using Tableau Public – We will expand on our discussion of design principles to talk about further issues when representing data. We’ll then do hands-on work using the data visualization features of Tableau with some common types of data used in library research and assessment.

Register (registration is for the series): http://il.evanced.info/illinoisedu/lib/eventsignup.asp?ID=12717&rts=&disptype=&ret=eventcalendar.asp&pointer=&returnToSearch=&num=0&ad=&dt=mo&mo=7/1/2017&df=calendar&EventType=ALL&Lib=&AgeGroup=&LangType=0&WindowMode=&noheader=&lad=&pub=1&nopub=&page=&pgdisp

I hope you can join us! Please let me know if you have any questions or suggestions about Research Services workshops. It may be possible to schedule an additional event for this summer if there is demand for a particular topic.
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EVENTS AND TRAINING: Creative Connections
July 13 hosted by George Gottschalk
July 26 hosted by Susie Duncan
12pm – 1pm, 428 Main Library
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EVENTS AND TRAINING: Library Blood Drive
Thursday, July 20
11am – 3pm
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EVENTS AND TRAINING: Project Management in the Library
Thursday, July 20
10am – 12pm, 106 Main Library

Members from Library IT will talk about what is available in the library to help you with Project Management and give provide hands on help.
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EVENTS AND TRAINING: Fighting Fake News with the ACRL Framework
Thursday, July 20
1pm – 2:30pm, 428 Main Library

In this webcast, participants will explore strategies and techniques for teaching people the literacy skills they need to combat fake news. First, participants will examine factors, both historic and new, that contribute to the proliferation of fake news. Participants will also explore connections between information and news literacy skills. Participants will then discover ways to apply more traditional research and information literacy skills, such as source evaluation skills, to addressing fake news, and will gain ideas for new, interactive ways to help students handle fake news and misinformation. This webcast will incorporate time for interactive discussion, online polls, reflection, brainstorming, and sharing ideas. Likewise, participants will leave with concrete strategies, materials, and talking points that they can use in their teaching and outreach efforts.
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EVENTS AND TRAINING: Supervisory Discussion: Time Management Techniques
Thursday, July 27
10 – 11am, 428 Main Library

Richard Stokes will lead a discussion on Time Management Techniques. Having served on the CARLI Public Services Team, he helped develop the CARLI Productivity Tools List.
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If you would like to submit content for the August issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, July 21, 2017.