January Library Office Notes






ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Library Building Project Update – 12/1/2018
Tom Teper, Associate Dean for Collections and Technical Services

Committee and Working Group Updates
The kick-off meeting for the Programming the Main Library Building WG is scheduled for December 19, 2019. Kirstin Dougan is chairing the working group, and more information on the working group and its efforts can be found here: https://www.library.illinois.edu/staff/committee/the-library-as-catalyst-project-programming-the-main-library-building-wg/.

Once this group is kicked off, we will start holding library-focused “salons” aimed at soliciting input on the conceptual model and evolving plans from members of the University Library. These should start being held in the winter.

The kick-off meeting for the Managing the Library’s Collections Working Group is scheduled for January 7, 2019. Paula Carns is chairing that working group, and more information on the working group and its efforts can be found here: https://www.library.illinois.edu/staff/committee/the-library-as-catalyst-project-managing-the-librarys-collections-wg/.

The framework under which these and other working groups directly associated with this project will work is posted here: https://www.library.illinois.edu/staff/committee/the-library-as-catalyst-project-a-framework-for-working-groups-and-input-solicitation/.

In just a couple days, we will be welcoming Kris Kiesling to town for a three-day period of consulting with the Library’s Special Collections Division. The Division recommended that we engage a consultant to assist in thinking through some of the operational ramifications of the proposed consolidation of services and furthermore, recommended that we work with Kris. Taking them up on that offer, we have three busy days scheduled for her from December 5 – 7, 2018.

Contracts and Firms
The University Library is still awaiting authorization to release the name of the architectural firm identified to assist with programming activities. Once final paperwork is signed, we will release the name of the firm(s) identified, schedule kick off meetings, and begin work with the firm.


  • Monthly Updates – As you know, there are now monthly updates about the Library Building Project distributed via LibNews. These will be posted in a separate section of LON. The intent of both is to ensure open communication of specific information related to the Library Building Project.
  • Quarterly Updates – The second Quarterly Update for the project is scheduled for December 13, 2018 from 3:30 – 4:30 p.m. in 66 Main Library. We anticipate that the live stream provided by Eric Kurt and Jason Metz from the Media Commons will be available for this one as well.
  • Website – The Library Building Project has a website located at: https://www.library.illinois.edu/library-building-project/. Here you can read about the vision behind this program, seek answers to many of the Frequently Asked Questions that might arise, and read about upcoming events or project news. You can also submit additional questions to the project team at librarybuildingproject@library.illinois.edu.

The assigned project coordinator from F&S is Dennis Craig. Dennis has been involved in numerous projects across the University Library. He also serves as the Campus Historic Preservation Officer. Although the dates have already shifted in the table below, we are approaching the highlighted portion of the Library Programming and Conceptual Design activity associated with this project. The PSC Kick-off Meeting was penciled in for November 28, 2018; however, it is on hold pending final signature on the contract. It is likely to be held in January 2019. Once the project is kicked off, it will start approximately seven-months of work associated with this phase of the project. The dates in the chart below will change based on the final contract approval and actual scheduling of the kick-off meeting.

Long-Term Project Schedule
Jeff Schrader and Tom Teper met with Dennis Craig on November 20, 2018 in order to more fully flesh out the long-term schedule for this project. While there are many moving parts and dependencies that will impact the dates going forward, we believe that we can flesh out a reasonable approximation that will take us through the currently anticipated completion date in 2024. Our hope is to have a more up-to-date, long-term project schedule in January 2019. The longer-term schedule will outline the five-year timeline for the project.

Outreach and Engagement
Dean Wilkin continues conducting much leg work with respect to outreach and engagement with key stakeholders and faculty on campus. Meetings since last month’s update have included times with leadership in departments such as History, English, and Classics. In addition to these more intimate sessions, Dean Wilkin presented to the Senate in mid-November 2018, covering the broader aspects of the proposal. Later in the month, the Senate Committee on the Library also held an open session for any members of the faculty to discuss their hopes and desires for this project.

As noted in last month’s Quarterly Update, the Library began holding “Salons” for non-Library faculty on campus to discuss some of their hopes, desires, and fears associated with the Library Building Project. The first four salons were held in October and November 2018. Each event began with providing some background on the scope of the project and led into discussion about the project as well as the potential impact and benefits of the proposed program. As the salons progress, a summary will be distributed more broadly, and, as mentioned at the top of this message, we will be scheduling some salons for Library employees later in the winter.

We have two salons scheduled for February 2019 with graduate students from the iSchool, and we have begun the process of scheduling some for students from the College of Media. Once those are nailed down, we will reach out to interested parties in the College of Liberal Arts and Sciences to discuss similar opportunities for graduate students in some of their programs.

Finally, we will be working in the spring to find opportunities for broader townhall type discussions.
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ANNOUNCEMENTS: Grant Announcements for External Fundraisers
Heidi Imker, Associate University Librarian for Research

As noted in last month’s LON, Kathie Veach and I are working to provide more targeted information about upcoming grant opportunities from frequent funders of library grants (NEH, IMLS, etc.). If you are still interested in the general OVCR opportunities email, feel free to subscribe yourself directly at: https://groups.webservices.illinois.edu/subscribe/19149.

Upcoming grant opportunities:
The full guidelines for each opportunity listed below are located on the NEH website or IMLS Website.

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Grant Requests
The members of the Research and Publication Committee would like to remind everyone that on January 14, 2019 we will open up requests for funding to tenured faculty! Tenure track faculty should also continue to reach out to us for funding of course. We also can provide some support for research and investigation by Academic Professionals. Please see the RPC webpages at https://www.library.illinois.edu/staff/committee/research-and-publication-committee/ and read more about what we fund at https://www.library.illinois.edu/staff/policies-for-award-approval/. If you see any dropped links or missing information on our website, please don’t hesitate to let us know. It is still a work in progress.

Funds Awarded
In the Fall 2018 semester RPC funds were awarded as follows:

  • Sara Benson – “Copyright and Digital Collections” – transcription and coding of interviews
  • Piper Martin – “Chat Log Analysis”
  • David Morris – “The Shadow of Prophecy” – travel for archival work
  • Matthew Roberts – “The Tears of Dionysus” – travel for archival work

Library Research Showcase
Don’t forget to submit your project for the Library Research Showcase! We will accept proposals for posters, lightning talks and tech demos through January 16! Go here to apply!
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ANNOUNCEMENTS: Opportunities Showcase Campus Research and Our Libraries

The Library is involved with several photo/image competitions including:

All of these opportunities highlight the resources and research support from the Library. If you would like to be involved in any of the above competitions as a sponsor or as a judge, please reach out to Karen Hogenboom, Head of the Scholarly Commons.
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ANNOUNCEMENTS: Prizes and Awards

Have you ever wondered if you can purchase equipment (such as an iPad, kindle, or laptop computer) with University funds and then give it away as a prize to an individual (such as to a student/faculty/staff participating in a raffle)? Per University of Illinois System policy and State of Illinois rules and regulations, this is not allowable. Under the Illinois State Property Control Act (30 ILCS 605), all U of I System property (regardless of funding source) is considered state-owned and is subject to the regulations of the Department of Central Management Services.

Instead, units can issue a taxable prize or award to the individual in the amount they wish to give away. Issuing prizes and awards does not violate property control rules and regulations, and it ensures proper tax reporting to the recipient and IRS. Recipients can then use their prize or award money to purchase their own equipment.
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ANNOUNCEMENTS: Scholarly Commons Hosts Yeshimabeit Milner of Data for Black Lives
The Scholarly Commons is bringing Yeshimabeit Milner to campus April 16-17, 2019. Milner is the founder and Executive Director of Data for Black Lives, a group of activists, organizers and mathematicians committed to using data science to create concrete and measurable change in the lives of Black people. Details of her visit will be announced soon. Contact Karen Hogenboom with questions or to suggest groups that might want to meet with her.
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ANNOUNCEMENTS: 2018 Downs Intellectual Freedom Award
If you are attending ALA Midwinter in Seattle in January, 2019, please consider attending the University of Illinois’ Downs Intellectual Freedom Award reception. The Iowa Library Association (ILA) has received the 2018 Downs Intellectual Freedom Award for taking a leadership role in several highly visible challenges to intellectual freedom. The reception will take place during the Midwinter Meeting of the ALA in Seattle, Washington, on Saturday, January 26, 2019, from 5:30 – 7:15 p.m. in Room Willow A at the Sheraton Hotel. Libraries Unlimited provides an honorarium for the recipient and cosponsors the reception. For more information on the award, see https://ischool.illinois.edu/news-events/news/2018/11/2018-downs-intellectual-freedom-award-given-iowa-library-association.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the December LTOTM at https://emails.illinois.edu/newsletter/190993.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: New Employees

  • Hannah Dole, Assistant Director of Advancement for Stewardship and Donor Relations, Library Advancement (January 1)
  • Joshua Hollingsead, Undergrad (January 7)

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HR NEWS: Departures

  • Jack Briggs, retirement (January 14)
  • Eleanor Dickson Koehl, resignation (December 14)
  • Chris Maden (November 29)
  • Robert Manaster, retirement (December 31)

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HR NEWS: In Memoriam

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IT NEWS: IT Staffing News
After 30 years of service to the University, mostly in the Library, Research Programmer Robert Manaster is retiring. He actually first started working for CARLI back in the days when it was stilled called ILCSO. His last official day of employment is December 30, but Robert tells us he will be attending the Library Recognition event on January 8, if you want to wish him well.
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FACILITIES: Facility Project Updates

  • ACES Funk Library – Interior Signs – Installing main wayfinding signs – second level through 5th floor – F&S Sign Shop fabricating signs.
  • Main Library – Reading Room Renovation and 220 Conceptual Design  Kickoff meeting occurred on December 11, 2018 with the consultants.
  • Main Library – 14 Millionth Volume Permanent Exhibitcomplete.
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling painting – F&S funding approved. F&S Building Services Workers Flooring Crew working on south stairs – Ongoing due to fall semester traffic.
  • Main Library – 1st Floor Central Service Point – Phase I remodeling given OK to proceed by Illinois Historic Preservation Agency further review and approval will occur as architect completes designs 50% construction documents received for review.

For a complete list of projects in planning and construction, please see: https://wordpress.library.illinois.edu/staff/facilities/
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Library Recognition Event
The Library will host the annual Library Recognition Event on January 8th at the Illini Union. We will be closing all libraries from 8 AM to 1 PM on January 8th for this event.

The event will begin at 8:30 that morning (you are welcome to arrive earlier if you wish, registration will open as early as 8AM). We will have a hot breakfast, service recognition awards, civil service and AP award ceremonies, introduce new employees from the past year, some networking time, and a lunch that will last until 1 PM. We encourage everyone to attend. Those who do not wish to attend should work with their unit head to request a vacation day (or half-day) or make arrangements with their unit head to work in the unit that morning. For questions, please contact Library Human Resources at 333-8169.

To register and view agenda, please go to: https://uiuc.libcal.com/event/4844701

This year the University Library honors 49 employees for service recognition!

40 Years
William Maher

30 Years
Timothy Cole
Robert Manaster

25 Years
Lonnie E Clark
Bruce Schatz
Kathleen Veach

20 Years
Jose D Bermudez
Debbie M Jones
Paul Kotheimer
Christopher Prom
Anne Silcox

15 Years
Robert Cagle
Christopher Condill
Jessica Denhart
Anna Marie Gerard
Jon Gorman
Shuyong Jiang
Jacob MacGregor
Melanie Joy Rusk
Gennye Varvel

10 Years
Paula Adams
Steven Bernard Bermingham
Susan Braxton
Nicholas Hagen
Stefanie Postula

5 Years
Mirella Bajric
Cara Bertram
Julie Bumpus
Miriam Centeno
Mari Fallaw
Paul V Gouwens
Kara Marie Krumdick Hagen
Jamie Heather Hansen
Laila Hussein Moustafa
Erin Kerby
Eric Michael Kurt
Katharine Lambaria
Patricia Lampron
Mitchell T Loyd
Alissa Marcum
Kyle T McCafferty
Tamara S Redenbaugh
Dustin Reinhart
Benjamin Riegler
Antonio Sotomayor Carlo
Kelli Trei
Shoshana Ruth Vegh-Gaynor
Christie Wiley
John Wilkin
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If you would like to submit content for the February issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, January 18, 2019.