ANNOUNCEMENTS

• University Librarian Note
• Claire Stewart Selected Dean of Libraries and University Librarian Designate
• Music and Performing Arts Library Spring 2023 Newsletter
• Cheers for Peers
• Did You Know? A Monthly Factoid from Library Assessment
• Image of Research – UR Edition
• Diversity, Equity, Inclusion, and Accessibility (DEIA) Meeting Minutes
• Collection Development Committee Notes
• Content Access Policy & Technology Meeting Minutes
• Recognizing Excellence

FACILITIES NEWS

• Facilities Update

HR NEWS

• Filled Positions
• Departures
• Civil Service Vacancies
• In Memoriam

EVENTS AND TRAINING

• Staff Events Calendar
• CARLI Professional Development Alliance Events (March 1, 2, 6 – 9, 13, 21, 22)
• Blaxtravaganza (March 2 – 3, 6 – 8)
• Hub Training (March 7, 10, 21, 24)
• NISO Webinar: Implementing Inclusive Metadata (March 8)
• Resident Professional Development Series (March 8, 22)
• Women in Science Lecture (March 9)

ANNOUNCEMENTS: University Librarian Note
As we prepare to welcome Claire Stewart as our new Dean, I’d like to take a moment to thank all of you for the work you are doing to help our users and each other.  It’s been exciting to see and feel a buzz of activity in all our spaces, to see students studying, books being located and delivered, and most importantly library staff working with and helping people in person or remotely. Read more…

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ANNOUNCEMENTS: Claire Stewart Selected Dean of Libraries and University Library Designate

Stewart has been selected as the next Juanita J. and Robert E. Simpson Dean of Libraries and University Librarian Designate beginning May 16, pending approval by the Board of Trustees.

Read more here: https://massmail.illinois.edu/massmail/1147269662.html

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ANNOUNCEMENTS: Music and Performing Arts Library Spring 2023 Newsletter

The latest MPAL Newsletter is available in IDEALS:
https://hdl.handle.net/2142/117237

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

• Skye Arseneau
• Alexis Baldwin
• Christina Bonse
• Przemyslaw Bosak
• Bernadette Braun
• Cam Burkins
• Becky Burner
• Matt Cain
• Sarah Christensen
• Lonnie Clark Jr.
• Cait Coker
• Katie Colson
• Karina Cooper
• Dan Dalpiaz
• Nora Davies
• Dani Demmerle
• Heather Douglas
• Sam Ehlinger
• Neil Feuerhelm
• Celenia Graves
• Merinda Hensley
• Tony Hynes
• Lyric Jenkins
• Rhonda Jurinak
• Hanna Lafond-Hyman
• Carrie Lingscheit
• Elizabeth Marathas
• Andres Molina-Alvarez
• Ruthann Mowry
• Kendall Neumann
• Ben Ostermeier
• Chloe Ottenhoff
• Zoe Peterson
• Chris Prom
• Ana Rodriguez
• Megan Sapp-Nelson
• Isabella Sauer
• Rylee Smith
• Vicki Sparks
• Mariagabriella Stuardi
• Caroline Szylowicz
• Lynne Thomas
• Dirk Ton
• Rosemary Trippe
• Stu Turner
• Kate Marie Vasquez-Braun
• Heather Wiegert
• Emma Wise
• Anna Wondrasek
• Jen-chien Yu

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

Curious about assessment in the Library? Want to know more about assessment projects and strategies? Mark your calendars to come connect with us in-person or online at Assess and Connect: 2023 Library Assessment Forum! The forum will take place on Tuesday, March 21st from 10 am to noon in Main Library 106 and on Zoom (registration link to follow).

The forum is open to all library faculty, APs, Civil Service staff, graduate assistants and hourly employees.

Graphic created and text written by Virginia Haverstic, Library Assessment Graduate Assistant.

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ANNOUNCEMENTS: Image of Research – UR Edition 

The Image of Research – UR Edition competition is now open! The Image of Research – UR Edition is a multidisciplinary competition celebrating the diversity and breadth of undergraduate student research at the University of Illinois Urbana-Champaign. All undergraduate students are invited to submit entries consisting of an image and brief text that articulates how the image relates to the research. All entries will be celebrated at this year’s Undergraduate Research Symposium on Thursday, April 27 in the Illini Union Ballroom. First prize: $300; Second prize: $200; People’s Choice Award: $100. Deadline to enter: Friday, April 7, 2023 at 12 midnight CST. Check out award winners from past years or attend a session to workshop your ideas and to learn more about the competition.

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Meeting Minutes
The DEIA Task Force concluded their charge in December and its final report will be shared in the coming weeks, including tasks, accomplishments, recommendations, and next steps.

Minutes from past DEIA Task Force meetings are online on the Task Force web page.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/

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ANNOUNCEMENTS: Recognizing Excellence
Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please see https://wordpress.library.illinois.edu/staff/facilities/.

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HR NEWS: Filled Positions

• Sara Berthier – Events Administrator Associate – Library Advancement – Started 2/13/2023
• Gabi Fisher – Library Specialist – Central Access Services – Started 2/20/2023
• Serenity Orengo – Senior Library Specialist – International & Area Studies Library – Started 2/20/2023

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HR NEWS: Departures

• Megan Pearson – Metadata Services Specialist – 12/31/2022
• Wenjie Wang – Geographic Information Science Specialist – Resigned 1/23/2023

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HR NEWS: Civil Service Vacancies

• Library Specialist – Funk ACES (late night) – Interviews 
• Accounting Officer – Business & Human Resources Service Center – Interviews 
• Senior Library Specialist – Scholarly Commons – Interviews 
• Assistant Distribution Services Supervisor – Library Facilities – To be posted 

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HR NEWS: In Memoriam

• Joanne Wells

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: CARLI Professional Development Alliance Events
To view more information about these events and to register, visit the CARLI Event Calendar.

• March 1 at 1 PM: Uprooted, Nomadic, & Displaced
• March 2 at noon: Library Freedom Project: Privacy in the Library
• March 6 at 10 AM: Illinois SCOERS Open Educational Resources: Program 1
• March 7 at 2 PM: Illinois SCOERS Open Educational Resources: Program 2
• March 8 at 2 PM: Making Sense of “Affordable” Course Materials Models
• March 8 at 3:30 PM: OER in Practice: A Faculty Discussion
• March 9 at noon: Illinois SCOERS Open Educational Resources: Program 3
• March 9 at noon: Instructional Strategies for Info Lit Instruction
• March 13 at 4 PM: Metronet Learnabouts: Podcasts
• March 21 at 1 PM: Doing the Work: Practical Equity-Centered Change Projects by Real Cultural Change Agents
• March 22 at 10 AM: Choosing Happiness

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EVENTS AND TRAINING: Blaxtravaganza
March 2-3, 6-8

The History, Philosophy, and Newspaper Library (HPNL) invites the community to The Blaxtravaganza Celebrating Black Futures on March 2, 3, 6, 7, and 8. This series of events highlights the research, creativity, and brilliance of Black professors on the University of Illinois Urbana-Champaign campus. Read more at: https://www.library.illinois.edu/hpnl/blog/blaxtravaganza/

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EVENTS AND TRAINING: Hub Training
March 7, 10, 21, 24

• March 7 at 2 PM and March 10 at 3 PM: How to READ Primo
• March 21 at 2 PM and March 24 at 3 PM: Introduction to Copyright and Open Access Questions

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EVENTS AND TRAINING: NISO Webinar: Implementing Inclusive Metadata
March 8 at 10 AM

Inclusive terminology in metadata and its associated descriptors are essential for the successful discovery of relevant materials. As cultural shifts in the use of language occur, collaboration by content providers, platform providers and librarians can make a major contribution to developing a fully-inclusive information environment.This roundtable discussion will bring together stakeholders from across the information community for a cross-sector discussion of how metadata, controlled vocabularies, and other key elements of automated search can be improved in support of diversity and inclusion — both of users and of the information they seek. What guidance is there? What tools exist? How can changes be introduced with minimal disruption to systems constantly in use?

Confirmed Speakers include, Jennifer Baxmeyer, Assistant University Librarian for Metadata Services, Princeton University Library; Lisa Gavell, Metadata Librarian & Product Liaison, ITHAKA; Jackson Huang, Digital Collections and Contest Ingest Coordinator, University of Michigan Library; and Christian Isbister, Indigenous Initiatives Librarian, The University of British Columbia.

Please email training@library.illinois.edu for login credentials or recordings

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EVENTS AND TRAINING: Resident Professional Development Series 
March 8, 22

The Diversity Residency Advisory Committee will continue hosting professional development workshops for the spring semester.  The goal of these workshops are to introduce our residents, junior faculty, and graduate students, to various topics that will aid them in their development as academic librarians.  

The workshops will be offered in Main Library room 323C and online. Zoom information was shared via LibNews email from Victor Jones on January 26.

• March 8 at 2 PM: Boundary Setting and Managing Burnout 
• March 22 at 2 PM: Teaching in Libraries Part 1 

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EVENTS AND TRAINING: Women in Science Lecture: Dr. Heidi Imker
March 9, Noon

The University Archives’ March Women in Science Lecture features Dr. Heidi Imker. Director of Research Data Service and Associate Professor at the University Library, Dr. Imker will discuss research as a modus operandi. March 9^th from 12 -1 pm. This is a hybrid event and will take place in the University Archives, Main Library 146 or you can register for the zoom link at  https://go.illinois.edu/WomeninScienceMar2023.

More information about the lecture series can be found at https://distributedmuseum.illinois.edu/about/women-in-science-lecture-series/

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If you would like to submit content for the April issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, March 24, 2023.

ANNOUNCEMENTS

• University Librarian Note
• Savvy Researcher Spring 2023 
• Cheers for Peers
• Did You Know? A Monthly Factoid from Library Assessment
• Diversity, Equity, Inclusion, and Accessibility (DEIA) Meeting Minutes
• Collection Development Committee Notes
• Content Access Policy & Technology Meeting Minutes
• Recognizing Excellence

IT NEWS

• Skype for Business Retirement 

FACILITIES NEWS

• Facilities Update

HR NEWS

• Filled Positions
• Departures
• Civil Service Vacancies
• Academic Professional and Faculty Open Postings

EVENTS AND TRAINING

• Staff Events Calendar
• CARLI Professional Development Alliance Events (February 1 – 3, 7 – 9, 14 – 16, 21, 23, 28)
• NISO Webinar: Collaborative Collections (February 8)
• Women in Science Lecture: Dr. Decker French (February 9)
• Love Data Week (February 13 – 17)
• ACS Fund Reports and Q&A (February 15)

ANNOUNCEMENTS: University Librarian Note
Check back next month for a note from Interim Dean of Libraries and University Librarian Chris Prom.

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ANNOUNCEMENTS: Savvy Researcher Spring 2023
The Savvy Researcher Spring 2023 schedule is extra-special this semester with lots of new workshops! Check to see if any catch your eye – they are excellent for professional development.

From the folks at Grainger – these sessions are all taught in either Grainger Commons or the IDEA Lab:

• Tidy XL: Creating spreadsheets for clean data
• Markdown Documents
• Who owns data/authorship?
• Professional Interpersonal Communication
• Adding tools to your toolkit with the IDEA lab
• Research Metrics
• And a 5-part series on podcasting:
  • “Podcasting: How do I …” part 1: How do I turn my ideas/research into a Podcast?
  • “Podcasting: How do I …” part 2: How do I get people to listen to my podcast?
  • “Podcasting: How do I …” part 3: How do I record a Podcast?”
  • “Podcasting: How do I …” part 4: How do I level up podcast audio editing?”
  • “Podcasting: How do I …” part 5: How do I responsibly share my podcast?”

And many more! Here are just a few:

• Refining Your Research Topic, Organize and Manage Your Files and Data
• Creating Accessible Documents in Word Processing & Presentation Software
• File Organization and Information Management
• Introduction to Library Resources for Literary Studies
• Copyright Considerations for Visual Images in Presentations and Scholarship
• Basics of Audacity for Research
• Using Multimedia in Your Research

With many thanks to our amazing colleagues, our graduate assistants practicing their teaching, and our campus partners!

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

• George Gottschalk
• Katie Slough

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

The Library is conducting the Ithaka S+R Faculty Survey from January 31 to February 28 (IRB Protocol Number 23438). This survey, developed by Ithaka S+R (https://sr.ithaka.org/), collects faculty, researchers and instructors’ practices and attitudes with respect to library services. The Library has conducted the same survey in 2013 and 2019. The 2023 survey results will be available in late Spring 2023.

“The Role of the Library” is a key set of questions of this survey. These questions ask participants to rate the importance of the following library functions:

• The library serves as a repository of resources—in other words—it archives, preserves, and keeps track of resources (Archive)
• The library pays for the resources I need, from academic journals to books to electronic databases (Buyer)
• The library serves as a starting point or “gateway” for locating information for my research (Gateway)
• The library supports graduate students in conducting research, managing data, and publishing scholarship (Graduate Support)
• The library provides an informal academic environment and space that supports student learning (Physical Space)
• The library provides active support that helps to increase the productivity of my research (Research Support)
• The library supports and facilitates my teaching activities (Teaching Support)
• The library provides access to technology resources that support student learning (Technology Access)
• The library helps undergraduates develop research, critical analysis, and information literacy skills (Undergraduate Support)

This infographic shows how Illinois participants rated these functions in 2019. 94% of the participants view the Library’s “buyer” role to be important. A FAQ for the survey administration can be found at (https://www.library.illinois.edu/staff/assessment/libsurv/ithaka-sr-faculty-survey-2023-faq/). The 2013 and 2019 survey results can be found on the Library Assessment website (https://www.library.illinois.edu/staff/assessment/libsurv/).

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Meeting Minutes
The DEIA Task Force concluded their charge in December and its final report will be shared in the coming weeks, including tasks, accomplishments, recommendations, and next steps.

Minutes from past DEIA Task Force meetings are online on the Task Force web page.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/

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ANNOUNCEMENTS: Recognizing Excellence
New on the Recognizing Excellence blog:

• University Library Selected for Engaged Unit Program
• Sara Benson Named Fellow and Representative 

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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IT NEWS: Skype for Business Retirement
After the spring semester, on May 17, 2023, Technology Services will retire Skype for Business as the campus phone service provider and transition phone services to Microsoft Teams. If you have not used Teams much, there will be multiple opportunities to learn more about the application before the transition. Library IT will be holding some training demonstrations during IT office hours throughout the spring semester (dates to be announced in Libnews), and these resources are also available for anyone to browse:

• Microsoft Teams Transition Project
• Microsoft Teams training videos on Media Space
• Recorded Library IT office hours (keep an eye out in Libnews for future events)
• Teams online documentation

If you have any questions, do not hesitate to contact Library IT at help@library.illinois.edu or 217-244-4688.

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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

As a new semester has started, the Facilities Team wanted to remind everyone of a few general procedures and policies:

1. For any facility-related request(s) such as furniture needs, key requests, event setup, general maintenance, and remodel, or when not sure, please submit a ticket request.  This way all of Facilities can track the request and ensure that we are providing the best customer service for you. These links will help with varied ticket submissions:

   -Team Dynamix (general facility/default request): https://go.library.illinois.edu/logaticket
   -Key Request Form: https://www.library.illinois.edu/staff/facilities/keyrequest/
   -Event Checklist: https://www.library.illinois.edu/staff/wp-content/uploads/sites/24/2019/02/EventCheckList-Revised-2019.02.08.xls

2. For shipping/delivery, please bring any shipments to Shipping/Receiving the day prior. We make daily deliveries starting at 8:00 am, as well as, multiple deliveries throughout the day.  We try to accommodate rush orders, but request at least a day’s notice. Additionally, for any packages being shipped FedEX or UPS, please have them by noon at the shipping/receiving desk at the Main Library. Lastly, ensure that you please provide as much detail regarding the order as possible (vendor, quantity, price, etc.).

For a complete list of projects in planning and construction, please see https://wordpress.library.illinois.edu/staff/facilities/.

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HR NEWS: Filled Positions

• Tim Hayden – Library Specialist – Ricker Library of Architecture & Art – 1/23/2023
• Xavier Sanchez – Distribution Clerk – Library Facilities – 2/6/2023

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HR NEWS: Departures

• Mike Nelson – Data Analyst – Library IT – 1/20/2023

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HR NEWS: Civil Service Vacancies

• Library Operations Associate – Acquisitions & Cataloging Services – Offer pending
• Events Administrator Assoc – Advancement – Email screenings completed
• Library Specialist – Funk ACES late night – Interviews
• Library Specialist – Central Access Services – Interviews
• Senior Library Specialist 50% – Slavic Reference Services/IAS – Closes 1/26/2023
• Senior Library Specialist – Scholarly Commons – To be posted
• Assistant Distribution Services Supervisor – Library Facilities – To be posted

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HR NEWS: Academic Professional and Faculty Open Postings

• Head, Mathematics and Computational Sciences Librarian – Mathematics Library – Heidi Imker, Chair
  Live on the job board with a closing date of 2/10/2023

• Visiting Archives & Literary Manuscript Specialist – Rare Book & Manuscript Library – Cait Coker, Chair
  Live on the job board with a closing date of 2/28/2023

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: CARLI Professional Development Alliance Events
To view more information about these events and to register, visit the CARLI Event Calendar.

• February 1 at 11 AM: CARLI OER Faculty Workshop: Supporting Academic Success: Open Educational Resources and Affordable Course Materials
• February 2 at 10 AM: Hiring Library Staff: Best Practices for the Interviewer
• February 3 at 12 PM: Implementing Metadata Best Practices for Trans and Gender Diverse Resources at Your Institution
• February 7 at 1 PM: 10 Errors is Academic Library Architecture and How to Combat Them
• February 8 at 12 PM: Let’s Talk About Self-Care
• February 8 at 1 PM: What to Know About Web Accessibility if You Work in a Library
• February 9 at 12 PM: Analysis and Design for Info Lit Instruction
• February 9 at 12 PM: Library Freedom Project: Privacy is Precious
• February 14 at 10 AM: Honest Conversations: Over-servicing at Your Library at the Expense of a Healthy Life Balance
• February 15 at 1 PM: Accessibility in Library Instruction
• February 16 at 9 AM: Best Practices in Programming for Adults with Developmental Disabilities
• February 21 at 1 PM: The Person in the Mirror
• February 23 at 10 AM: CARLI OER Faculty Workshop: Supporting Academic Success: Open Educational Resources and Affordable Course Materials
• February 23 at 1 PM: CARLI Counts Curriculum Release Party!
• February 28 at 3 PM: Managing Escalated Patron Situations Face to Face: Your Questions Answered

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EVENTS AND TRAINING: NISO Webinar: Collaborative Collections: Shifts in Collection Development, Resource Sharing, and Management
February 8 at 10 AM

Libraries around the world see collaboration as a viable solution for providing access to a wide range of information resources and collections. Initiatives such as the US Ivy Plus Confederation – a union of 13 academic libraries working together to improve discovery of and access to information by leveraging their collective assets – have already served as a proof of concept. Changes in the economic environment mean that these sorts of adaptations will become more commonplace, if not essential to ensuring that library services are efficient, effective, and engaging. In this roundtable discussion, practitioners and decision-makers will discuss what is needed to effectively manage collaborative collections and emerging support needs. What work needs to be done? What kind of systems would be useful? What hurdles need to be overcome?

Confirmed Speakers include Miranda Bennett, Director of Shared Collections, California Digital Library, Andy Breeding, Senior Product Manager, OCLC; Boaz Nadav-Manes, University Librarian, Lehigh University; Susan Stearns, Project Director, Eastern Academic Scholars’ Trust (EAST); and Maurice York, Director, Library Initiatives at Big 10 Academic Alliance.

Please email training@library.illinois.edu for login credentials or recordings

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EVENTS AND TRAINING: Women in Science Lecture: Dr. Decker French
February 9, noon

Assistant Professor of Astronomy, Dr. French will discuss her work on how galaxies evolve over time and co-evolve with their supermassive blackholes.

The University of Illinois Archives’ monthly Women in Science Lecture Series features speakers from across the University of Illinois at Urbana-Champaign’s diverse and multidisciplinary scientific enterprise. The lecture series seeks to highlight the important innovations and contributions of women in the sciences at the University of Illinois, and center the importance of documenting women scientists and engineers to create a diverse and inclusive archival record. This lecture series will take place over Zoom on the second Thursday of every month from 12:00 to 1:00 pm. 

Registration link: https://go.illinois.edu/WomeninScienceFeb2023

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EVENTS AND TRAINING: Love Data Week
February 13 – 17

The Scholarly Commons, in collaboration with the Research Data Service, will be participating in Love Data Week, an international celebration of Data. The theme for this year is Data: Agent of Change. To celebrate this year’s event, we will be having a series of workshops that will not only build campus community lovers of data but will highlight various aspects of research data. Here is a link to the list of events we have planned: Love Data Week Events.

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EVENTS AND TRAINING: ACS Fund Reports and Q&A
February 15 at 1 PM

ACS will do a refresher overview of fund reports then open up to Q&A. If there are specific questions or topics you would like us to cover, please feel free to let ACS know, or bring your questions to the session. The session will be recorded and posted afterwards.

Zoom information was shared via LibNews email from George Gottschalk on January 17.

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If you would like to submit content for the March issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by February 24, 2023.

ANNOUNCEMENTS

• University Librarian Note
• Cheers for Peers
• Did You Know? A Monthly Factoid from Library Assessment
• Diversity, Equity, Inclusion, and Accessibility (DEIA) Meeting Minutes
• Collection Development Committee Notes
• Content Access Policy & Technology Meeting Minutes
• Recognizing Excellence

FACILITIES NEWS

• Facilities Update

HR NEWS

• Filled Positions
• Departures
• Civil Service Vacancies
• Academic Professional and Faculty Open Postings

EVENTS AND TRAINING

• Staff Events Calendar
• NISO Webinar: Library as Platform  (January 11)
• Library Annual Recognition Event (January 12)

ANNOUNCEMENTS: University Librarian Note
Check back next month for a note from Interim Dean of Libraries and University Librarian Chris Prom.

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

• Kim Hutcherson
• Rachael Johns
• Lucy Moynihan
• Dave Pherigo

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

In October 2022, the Library sent out a Library Service Satisfaction Survey asking students to rate experiences of library services. Question 15 invited respondents to describe how they feel about the Library in one word.

There were 107 answers to this question, but we chose to exclude one that was not intended for library services. Of the remaining 106, 80 were positive, 18 were neutral, and 8 were negative. The most common positive response was “good” (11), the most common neutral responses were “expansive” (3) and “extensive” (3), and the most common negative response was “crowded” (2). In the graphic, each book on the shelf represents a response. Alongside volume count, higher color saturation indicates higher frequency of a word.

Graphic created and text written by Virginia Haverstic, Library Assessment Graduate Assistant.

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Meeting Minutes
Minutes from past DEIA Task Force meetings are online on the Task Force web page.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/

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ANNOUNCEMENTS: Recognizing Excellence
New on the Recognizing Excellence blog:

• JJ Pionke Receives Grant Through Campus Research Board

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please see https://wordpress.library.illinois.edu/staff/facilities/.

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HR NEWS: Filled Positions

• Michelle Self-Ballard – Senior Library Specialist – History, Philosophy, & Newspaper Library – 12/19/2022
• Kristen Blankenship – Library Operations Associate – Central Access Services – 1/3/2023

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HR NEWS: Departures

• JD Tanaro – Library Specialist – Funk ACES Library – resigned 11/30/2022
• Jan Adamczyk – Senior Library Specialist – International Area Studies & Acquisitions & Cataloging Services – retired 12/31/2022
• Bill Maher – University Archivist – University Archives – retired 12/31/2022
• Joe Troy – Web Applications Developer/Architect – Library IT – retired 12/31/2022

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HR NEWS: Civil Service Vacancies

• Distribution Clerk – Library Facilities – Decision Soon
• Library Specialist – Ricker Library of Architecture & Art – Decision Soon
• Library Operations Associate – Acquisitions & Cataloging Services – Interviews Soon
• Events Administrator Associate – Advancement – Closes 12/21/2022
• Assistant Distribution Services Supervisor – Library Facilities – to be posted 2023
• Library Specialist – Funk ACES Library (late night) – to be posted 2023
• Library Specialist – Central Access Services – to be posted 2023

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HR NEWS: Academic Professional and Faculty Open Postings

• Information Sciences Librarian – Social Sciences, Health, & Education Library, Fac – Sara Benson, Chair
  Live on the job board with a closing date of 1/18/2023
• Head, Mathematics & Computational Sciences Librarian – Mathematics Library, Fac – Heidi Imker, Chair
  Live on the job board with a closing date of 1/23/2023

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: NISO Webinar: Library as Platform
January 11 at 10 AM

Traditionally, the library was a collection of content and services in a physical location – selection, acquisition, curation, access, and preservation services, as well as direct end-user support and education, were all in one place. That’s still the case for print and other physical items, even as libraries increasingly embrace collaborative collection development and sharing

networks. In the digital universe many, if not most, of those functions have moved online – to content and aggregator platforms, to discovery services, and to digital preservation services. The contributors to this webinar will discuss the implications for this shift, including how librarians and platform vendors should engage to ensure the best service for users — the ultimate stakeholders.

Please email training@library.illinois.edu for login credentials or recordings

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EVENTS AND TRAINING: Library Annual Recognition Event 
January 12 at 8:30 AM

Libraries will remain closed until 1 PM while this virtual event is happening. The event will have an optional virtual coffee in small groups beginning at 8:30 AM until the event formally starts at 9:15 AM. Our guest speaker will be Dr. Ellen Burts-Cooper. Following her talk, there will be a recognition of service years, new employees, and presentation of the Library Outstanding awards. We encourage everyone to attend. Those who do not wish to attend should work with their unit head to request vacation time or make arrangements with their unit head to work for the unit that morning.

Please mark your calendars and plan to attend this event! We are looking forward to celebrating with everyone!

Zoom information: https://uiuc.libcal.com/event/9956660 

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If you would like to submit content for the February issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by January 20, 2022.

ANNOUNCEMENTS

• Library Building Project Update
• Cheers for Peers
• Did You Know? A Monthly Factoid from Library Assessment
• Diversity, Equity, Inclusion, and Accessibility (DEIA) Meeting Minutes
• Collection Development Committee Notes
• Content Access Policy & Technology Meeting Minutes
• Recognizing Excellence

FACILITIES NEWS

• Facilities Update

HR NEWS

• Filled Positions
• Departures
• Civil Service Vacancies
• Academic Professional and Faculty Open Postings

EVENTS AND TRAINING

• Staff Events Calendar
• Introduction to LibGuides Training (December 1)
• Hub Training (December 6, 9, 13, 16)
• Ambassador Program Meet and Greet (December 7)
• Women in Science Lecture Series: Dr. Clarion Mendes (December 8)
• Residence Hall Libraries’ Build-a-Book Event (December 8)
• RBML Holiday Open House and Print Crawl (December 8)
• NISO Webinar: Collaboration and Partnerships at Scale (December 14)

ANNOUNCEMENTS: Library Building Project Update – 12/1/2022
Tom Teper, Associate University Librarian for Collections and Technical Services | Project Manager, Library Building Project

Project Meetings and Updates for December 2022
In addition to weekly meetings among library project leads and our F&S Project Manager, during the month of November, representatives from the University Library, University Administration, and Facilities and Services met on several occasions to discuss elements of the project:

• November 4th: 50% Design Updates Meeting
• November 14th: Furniture, Fixtures, and Equipment Meeting – Onsite review of proposed furniture, fixtures, and equipment for proposed building.
• November 16th: Shelving Update – Review of proposed shelving and discussion of next steps for project.
• November 28th: 50% Design Review Meeting – All-day, comprehensive review of comments received on 50% construction documents with focus on code, architecture, interiors, structure, site planning, civil engineering, landscaping, parking, HVAC, plumbing, and fire protection.
• November 29th: 50% Design Review Meeting (cont.) – Three-quarters day, comprehensive review of comments received on 50% construction documents with focus on electrical, technology, AV, and LEED standards.
• November 29th: 50% Design Review Cost Estimate – Review of updating pricing estimate for the project to date.

Project-Related Meetings Scheduled for December 2022 (as of 11/29/2022)
In addition to weekly meetings among library project leads and our F&S Project Manager, during the month of December, the only scheduled project meetings include: 

• December 13th: AV/IT Meeting – Follow-up meeting to further discuss the anticipated AT/IT development for the facility.

Other Activities
Personnel within the Library continue to meet on a bi-weekly basis to touch base on progress, and members of the Library’s Administration continue meeting with Capital Programs project team on a weekly basis to check on progress associated with this project.

Efforts to barcode and improve inventory management continue. The Special Collections Division is continuing work related to their opening exhibit. In addition, unit representatives are beginning the process of mapping collections into the planned shelving layouts. This will be a multi-month endeavor that should be completed in the late spring 2023.

Proposed Project Schedule
As the project progresses, the schedule becomes increasingly more detailed and accurate going forward. At present, the schedule below outlines dates going forward for the development of construction documents (CD), their review, the bidding and negotiation phase, construction, and post-construction. This schedule was updated and is accurate as of June 8th, 2022.

Communications
Nothing to report.

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ANNOUNCEMENTS: Cheers for Peers
Cheers for Peers is a library recognition program that allows Library employees to quickly recognize a co-worker by answering three questions on the Cheers for Peers form. The person that has been cheered will receive a certificate to celebrate their recognition along with a small gift. All Library employees (including Extra Help, Academic Hourly, Graduate Hourly, Student, visiting and permanent appointments) are welcome and encouraged to recognize their co-workers.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

• Stuart Albert
• Evan Barber
• Sarah Blanco
• Aneitre Johnson
• Marina Kolodyazhnaya
• Hannah Williams
• Jen-chien Yu

To view the full Cheers for Peers submissions please view the Growing People blog.

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

A short time ago in campus libraries not very far away at all, Fall 2022 Sweeps Week (October 17–23, 2022) took place. Sweeps Week is a semesterly event during which Library Assessment, with the help of librarians and staff across campus, gathers data with which to evaluate the use of library resources and facilities. This factoid concerns wi-fi use in the Main, Grainger, and ACES libraries during Sweeps Week. It follows two previous installments of Sweeps Week wi-fi analysis: November 2021 and April 2022.

The graph represents the number of wi-fi sessions by library during Sweeps Weeks in the semesters between fall of 2019 and fall of 2022. A wi-fi session occurs when a library patron’s device – smartphone, computer, game console, etc. – connects to the library wi-fi. During Fall 2022 Sweeps Week, wi-fi sessions in the Main, Grainger, and ACES libraries were more numerous than they had been since Spring 2020 Sweeps Week.

The direct comparison of Fall 2021 (October 11–17, 2021) and Fall 2022 Sweeps Weeks in the bottom part of the graphic demonstrates that not only were there more wi-fi sessions overall in fall of 2022, but that these sessions were longer both on average and in total. Additionally, data exchange in 2022 was nearly double data exchange in 2021. This data is from the Main, Grainger, and ACES libraries only.

Graphic created and text written by Virginia Haverstic, Library Assessment Graduate Assistant. Wi-fi data provided by Library IT, Chuck Hayes, and Uros Marjanovic.

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Meeting Minutes
Minutes from past DEIA Task Force meetings are online on the Task Force web page.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/

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ANNOUNCEMENTS: Recognizing Excellence

• Kirstin Johnson Becomes BTAA-DEO Fellow Through 2022-2023 Department Executive Officer Program
• ORCID Names Hinchliffe Chair of the Board
• Mary Schlembach named U.S. Representative to SCOAP³ by Governing Council 

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please see https://wordpress.library.illinois.edu/staff/facilities/.

Also, please note the most recent news about the internal demolition taking place on the Undergraduate Library Building:
https://www.library.illinois.edu/specialcollectionsbuilding/2022/11/14/internal-demolition-begins-on-the-undergraduate-library-building/ 

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HR NEWS: Filled Positions

• Christina Bonse – Office Support Associate – Dean’s Office – 10/31/2022
• Elisabeth Paulus – Senior Library Specialist – Interlibrary Loan & Document Delivery – 11/9/2022
• Samantha Lechowicz – Library Specialist – Acquisitions & Cataloging Services – 11/14/2022

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HR NEWS: Departures

• John Wilkin – Dean of Libraries & University Librarian – Library Administration – 11/30/2022

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HR NEWS: Civil Service Vacancies

• Senior Library Specialist – History, Philosophy, & Newspaper Library – Decision Soon
• Distribution Clerk – Library Facilities – Interviews
• Library Operations Associate – Central Access Services – Interviews
• Library Operations Associate – Acquisitions & Cataloging Services – Posting Soon
• Library Specialist – Ricker Library of Architecture & Art Library Facilities – Posting Soon

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HR NEWS: Academic Professional and Faculty Open Postings

• Visiting Newspaper Content Coordinator – History, Philosophy, & Newspaper Library, AP – Shelby Strommer, Chair
  Live on the job board with a closing date of 12/9/2022

• Information Sciences Librarian – Social Sciences, Health, & Education Library, FAC – Sara Benson, Chair
  Live on the job board with a closing date of 1/18/2023

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: Introduction to LibGuides Training
December 1 at 1 PM

This hands-on training session is intended for anyone who has, or will have, responsibility for creating and maintaining LibGuides in their library unit, including those new to LibGuides and those looking to refresh LibGuides skills. Access to your unit’s libApps account is required for this session, and is open to all library staff and GAs.

In this session, participants will…

• …learn what LibGuides are and best practices
• …learn how to access, create, edit, and maintain accessible unit LibGuides
• …learn where and how to receive LibGuides help and support

Questions about this session, and other LibGuides queries, may be directed to libguides@library.illinois.edu.

Related LibGuide: Getting Started with LibGuides by Teaching, Learning, and Academic Support Library

Please register for this training via the Library Employee Calendar Event

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EVENTS AND TRAINING: Hub Training 
Zoom information for all Fall 2022 Hub Training workshops were shared via LibNews email from Sara Holder on September 1.

• Working with Users with Disabilities
  December 6 at 2 PM & December 9 at 3 PM
  Who should attend: All 1st year GAs & anyone who hasn’t attended this training before or who wants a refresher
  Instructor: JJ Pionke
  This training will not be recorded.
  Please contact Sara Holder sholder@illinois.edu if you have questions about this training.

• Chat Transcript Review
  December 13 at 2 PM & December 16 at 3 PM
  Who should attend: All 1st year GAs & anyone who hasn’t attended this training before or who wants a refresher
  Instructor: Piper Martin
  This training will be recorded.
  Please contact Sara Holder sholder@illinois.edu if you have questions about this training.

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EVENTS AND TRAINING: Ambassador Program Meet and Greet
December 7 at 9:30 AM in Room 106 Main Library

It starts with us! Join us for a meet and greet with tasty treats! Meet the current Library Ambassadors, learn about the Library’s Ambassador Program and how you can become an Ambassador!

To help engage and recruit more Library employees to serve as Ambassadors, especially Civil Service employees (where we face the greatest need), we would like you to join us for a meet and greet to talk with current Ambassadors and learn more about the program. Light refreshments will be available.

The Ambassador Program matches newcomers to the Library to an existing employee (“Ambassador”) to help them feel welcome, enable them to more quickly build connections to the community and campus, and learn about Library culture. If you are interested in applying to be an Ambassador, please go to the following URL to review the criteria for becoming an Ambassador and submit your application: https://forms.illinois.edu/sec/3342896.

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EVENTS AND TRAINING: Women in Science Lecture Series: Dr. Clarion Mendes 
December 8 at 12 PM

The University of Illinois Archives is hosting a monthly virtual Women in Science Lecture Series that will feature speakers from across the University of Illinois at Urbana-Champaign’s diverse and multidisciplinary scientific enterprise. December’s lecture will be given by Dr. Clarion Mendes. Clinical Assistant Professor of Speech and Hearing Science, Dr. Mendes will present on her work on speech-language pathology and gender affirming communication for transgender individuals. Registration link: https://go.illinois.edu/WomeninScienceDec2022 

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EVENTS AND TRAINING: Residence Hall Libraries’ Build-a-Book Event
December 8 from 12:30 PM – 2:30 PM and 3 PM – 5 PM

The Residence Hall Libraries and University Library Invite you to Build-a-Book this Reading Day. Make and decorate a blank book to give as a holiday gift for a family member, friend, or yourself! All supplies – and snacks – provided. This event will be held from 12:30-2:30 PM at the Illinois Street Residence Hall in Room 50A/B and from 3-5 PM at the Student Dining and Residential Programs Building Room 2050.

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EVENTS AND TRAINING: RBML Holiday Open House and Print Crawl
December 8 from 3 PM to 5 PM

Drop by the RBML on Reading day between 3 and 5pm to view some rare book favorites, enjoy a few refreshments, and hand-print your own relief-printed holiday card on our tabletop proofing press! Then, make your way over to Skeuomorph Press at the Champaign-Urbana Community Fab Lab, located at 1301 S. Goodwin Ave., to print letterpress text inside your card! Additional information can be found at this event listing.

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EVENTS AND TRAINING: NISO Webinar: Collaboration and Partnerships at Scale
December 14 at 10 AM

Acquisitions, consolidations, partnerships — all are increasingly common in the information community, and all can create consternation for individuals and organizations alike. Why is bigger always assumed to be better? What does it really mean to improve the scalability of a business entity? Attendees will hear from a variety of professionals and consultants active in the information industry, benefiting from their experiences of and insights into the opportunities as well as the risks associated with these sorts of major changes.

Please email training@library.illinois.edu for login credentials or recordings.

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If you would like to submit content for the January issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by December 16, 2022.

ANNOUNCEMENTS

• University Librarian Note
• Cheers for Peers
• The Illinois Open Publishing Network Launches Journals’ First Issues
• NIH’s New Data Sharing Policy
• Nominate a Library Outstanding Civil Service Staff Member
• Did You Know? A Monthly Factoid from Library Assessment
• Diversity, Equity, Inclusion, and Accessibility (DEIA) Meeting Minutes
• Collection Development Committee Notes
• Content Access Policy & Technology Meeting Minutes
• Recognizing Excellence

FACILITIES NEWS

• Facilities Update

HR NEWS

• Filled Positions
• Civil Service Vacancies

EVENTS AND TRAINING

• Staff Events Calendar
• CARLI Professional Development and Alliance Events (November 1, 4, 10, 14, 16)
• Residence Hall Libraries’ Student Events (November 2, 7, 9, 10, 14, 15)
• NISO Webinar: The Power of Consortia (November 9)
• Research and Language Learning – Kazakh (November 9)
• Women in Science Lecture Series: Dr. Monica Fabiani (November 10)
• Grainger Engineering Library EntreFest Event (November 10)
• Hub Training (November 15, 18)

ANNOUNCEMENTS: University Librarian Note
Please see Dean Wilkin’s LIB-NEWS announcement about the next steps of his professional journey.

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ANNOUNCEMENTS: Cheers for Peers
Cheers for Peers is a library recognition program that allows Library employees to quickly recognize a co-worker by answering three questions on the Cheers for Peers form. The person that has been cheered will receive a certificate to celebrate their recognition along with a small gift. All Library employees (including Extra Help, Academic Hourly, Graduate Hourly, Student, visiting and permanent appointments) are welcome and encouraged to recognize their co-workers.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

• Bernadette Braun
• Elisandro Cabada
• Jennifer Gavel
• JP Gougen
• Joseph Hall-Ingram
• Josh Hankemeier
• Kim Hutcherson
• Rachael Johns
• Kimberly Johnson
• Mary Laskowski
• Danny Mendelson
• Heather Murphy
• Chris Prom
• Michelle Self-Ballard
• Vicki Sparks
• Hannah Williams
• Jenna Ziedler

To view the full Cheers for Peers submissions please view the Growing People blog.

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ANNOUNCEMENTS: The Illinois Open Publishing Network Launches Journals’ First Issues
The Illinois Open Publishing Network (IOPN) is pleased to announce the launch of first issues of two journals:

• Kentiana is an open access, peer-reviewed journal that disseminates paleontological research carried out at or in association/collaboration with the Center for Paleontology at the Illinois Natural History and State Geological Surveys, Prairie Research Institute, University of Illinois at Urbana-Champaign. It publishes studies as numbered issues on a rolling basis.
• Proceedings of the ALISE Annual Conference is an open access journal publishing the annual proceedings of the Association of Library and Information Science Education. Prior years have been published via IDEALS for a number of years, and like other IOPN journals will continue to be archived there.

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ANNOUNCEMENTS: NIH’s New Data Sharing Policy

Attention: anyone working with researchers/units with funding from the National Institutes of Health (NIH)!

NIH has a new Data Management and Sharing Policy that will go into effect for grants submitted January 25, 2023, and thereafter. As of that date, NIH applicants must submit a Data Management and Sharing Plan (“Plan”) as part of grant applications. Feel free to let researchers know about the Research Data Service’s overview page and that we are available to answer questions about the new policy or how to draft a strong Plan.

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ANNOUNCEMENTS: Nominate a Library Outstanding Civil Service Staff Member
The Awards and Recognition Committee is accepting nominations for the Library Outstanding Civil Service Staff Award through November 7, at 5 pm. Any member of the Library community can nominate a Library Civil Service Staff member for this award. Nominators are welcome (and encouraged) to work with co-nominators to develop a thorough nomination with details and examples. For eligibility and nominee requirements, please see the call sent to LibNews on October 18. Nominations can be submitted at https://forms.illinois.edu/sec/1492727313.

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

November is National Native American Heritage Month.

The University is on the lands of the Peoria, Kaskaskia, Piankashaw, Wea, Miami, Mascoutin, Odawa, Sauk, Mesquaki, Kickapoo, Potawatomi, Ojibwe, and Chickasaw Nations. These lands were the traditional territory of these Native Nations prior to their forced removal; these lands continue to carry the stories of these Nations and their struggles for survival and identity.

As a land-grant institution, the University of Illinois has a particular responsibility to acknowledge the peoples of these lands, as well as the histories of dispossession that have allowed for the growth of this institution for the past 150 years. We are also obligated to reflect on and actively address these histories and the role that this university has played in shaping them. This acknowledgement and the centering of Native peoples is a start as we move forward for the next 150 years.

– Land Acknowledgement Statement suggested by the Native American House

Known languages spoken by these Nations include Miami-Illinois, Algonquian, Ojibwa, Fox, Potawatomi, and Chickasaw.

The Library Catalog indicates the languages of its holdings using the MARC Code List for Languages. The Library holds items organized under 435 unique MARC language codes. The MARC standards group the Miami-Illinois, Algonquian, Fox, and Potawatomi languages under “Algonquian (Other)” and the Chickasaw language under “North American Indian (Other).”

The bubble chart to the left shows language representation in the Library Catalog (excluding English). The top three non-English languages in the collection are German (568,451 items), Spanish (513,394 items), and French (451,531 items). As the bubbles representing items in the languages indigenous to the area occupied by the University are much too small to see, the chart to the right indicates their representation relative to one another.

“North American Indian (Other)” includes the Alabama, Arikara, Atsugewi, Beothuk, Chickasaw, Chimariko, Chitimacha, Chumash, Coahuilteco, Cocopa, Coos, Eastern Pomo, Eyak, Hualapai, Karok, Keres, Kiliwa, Konomihu, Kuitsh, Kumiai, Maidu, Mikasuki, Miwok, Mutsun, Nez Percé, Northern Sierra Miwok, Ohlone, Paipai, Pawnee, Shoshoni, Southeastern Pomo, Timucua, Tlakluit, Tonkawa, Tunica, Wappo, Wichita, Wikchamni, Wintu, Wiyot, Yahi, Yakama, Yuchi, and Yukiz languages. The Library Catalog records a total of 95 items in these languages.

The Library Catalog records 15 items in Ojibwa.

“Algonquian (Other)” includes the Abenaki, Algonquin, Atakapa, Atikamekw, Fox, Gros Ventre, Illinois, Kickapoo, Mahican, Massachuset, Menominee, Miami, Mohegan, Montagnais, Naskapi, Passamaquoddy, Penobscot, Potawatomi, Powhatan, Quileute, Roanoak, Shawnee, Wampanoag, and Yurok languages. The Library Catalog records a total of 5 items in these languages.

Graphic created and text written by Virginia Haverstic, Library Assessment Graduate Assistant. The item count by language includes only bibliographic records in Alma (a library services platform), and it does not represent all library collections.

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Meeting Minutes
Minutes from past DEIA Task Force meetings are online on the Task Force web page.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/

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ANNOUNCEMENTS: Recognizing Excellence

• Peg Burnette to Serve as Project Coordinator for CARLI Illinois SCOER Grant Award
• JJ Pionke Named President-Elect of Midwest Medical Library Association
• Bruce R. Schatz Publishes New Study in PLOS Digital Health
• Summer 2022 Presentations by Library Faculty and Academic Professionals
• Summer 2022 Publications by Library Faculty and Academic Professionals
• Benson and Condill Named to Summer 2022 List of Teachers Ranked as Excellent by Their Students

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please see https://wordpress.library.illinois.edu/staff/facilities/.

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HR NEWS: Filled Positions

• Ruairi McEnroe – Library Specialist – Grainger Engineering Library Information Center – 10/17/2022
• Peggy Nzomo – International Library Initiatives Specialist – Mortenson Center for International Library Programs – 10/17/2022
• Elias Petrou – Classical Studies Librarian – Literatures and Languages Library – 10/17/2022

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HR NEWS: Civil Service Vacancies

• Office Support Associate – Dean’s Office – pending offer
• Senior Library Specialist – Interlibrary Loan & Document Delivery – reference checks
• E-Resources Library Specialist – Acquisitions & Cataloging Services – interviews 10/17 to 10/24
• Senior Library Specialist – History, Philosophy, & Newspaper Library – email screening
• Distribution Clerk – Library Facilities – waiting for IHR to approve

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: CARLI Professional Development and Alliance Events
To view more information about these events and to register, visit the CARLI Event Calendar.

• November 1 at 1 PM: The Link Didn’t Work, Now What? Troubleshooting Patron Reports of E-Resources Linking Problems
• November 4 at 9 AM: NC LIVE’S Leadership in Public Library Series
• November 10 at 9 AM: Book Repair for Circulating General Collections
• November 10 at 10 AM: Addressing Accessibility in E-Resources Management
• November 10 at 1 PM: Vendor Relations: More Than Invoices and Sales Calls!
• November 14 at 1 PM: No E-Resources Librarian is an Island
• November 14 at 5 PM: Learn about Google Meet
• November 16 at 1 PM: The Use of Python to Support Technical Services Work in Academic Libraries

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EVENTS AND TRAINING: Residence Hall Libraries’ Student Events

• Pop Culture Trivia Night
  November 2 from 5 PM – 7 PM
  ISR Room 50 A/B
  Back by popular demand, it’s pub-style trivia with pizza and other snacks. Come play!
• International Games Week Events
  November 7 from 5 PM – 7 PM
  SDRP Room 2050
  November 10 from 5 PM – 7 PM
  ISR Room 50 A/B
  Celebrate with international games from the RHL collections, snacks, and board & card game raffles.
• Monthly Craft Night
  November 9 from 5 PM – 7 PM
  ISR Room 46 and SDRP Room 2003
  Stop in either location for free crafts and snacks!
• Books for Break Events
  November 14 from 5 PM – 7 PM
  ISR Library
  November 15 from 5 PM – 7 PM
  SDRP Lobby
  Stock up on fun reading for fall! Refreshments provided.

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EVENTS AND TRAINING: NISO Webinar: The Power of Consortia
November 9 at 10 AM

Libraries around the world, of all shapes and sizes, have successfully used consortia to maximize the reach of their resources and their spending budgets. Communal efforts, such as the newly-established DPLA/LYRASIS Palace Project, leverage libraries’ buying power and influence to ensure that they and their services continue as a social good, as we move towards a post-pandemic future. This roundtable will bring together leaders of several consortia to talk about their work and their efforts to ensure the broadest possible access to all forms of information in the 21st century.

Please email training@library.illinois.edu for login credentials or recordings.

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EVENTS AND TRAINING: Research and Language Learning – Kazakh
November 9 at 2 PM

The Slavic Reference Service and the Language Workshop at Indiana University are collaborating to host an online discussion series, Research and Language Learning. The second discussion will feature Kazakh and Dr. Kristoffer Rees.
The registration form can be found at the following link: https://forms.gle/2pV2Qu6eX4yfShxm7

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EVENTS AND TRAINING: Women in Science Lecture Series: Dr. Monica Fabiani 
November 10 at 12 PM

The University of Illinois Archives is hosting a monthly virtual Women in Science Lecture Series that will feature speakers from across the University of Illinois at Urbana-Champaign’s diverse and multidisciplinary scientific enterprise. October’s lecture will be given by Dr. Monica Fabiani, Professor of Psychology. Dr. Fabiani will share her research on cognitive neuroscience, the neurophysiology of aging, and non-invasive mapping of human brain function. Register for the Zoom link here.

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EVENTS AND TRAINING: Grainger Engineering Library EntreFest Event
November 10 at 4 PM
Grainger Commons

Did you know November was National Entrepreneurship Month?  Many units in the U of I entrepreneurial ecosystem are hosting programs to showcase and encourage more entrepreneurship, especially during the week of November 7-11.  Grainger Engineering Library Information Center will have an EntreFest event on Thursday, November 10th. Starting in the Grainger Commons at 4, Marissa Siero, Director of Experiential Learning at Gies College of Business, will share her personal recipe for entrepreneurship. Siero believes emotion is critical to innovation and entrepreneurship. Join us for an open discussion on how she harnesses the power of passion, shares personal examples of grit, and raw and honest stories of having empathy as she takes you along on a journey as a serial innovator, entrepreneur, and intrapreneur. Following Siero’s keynote, there will be a networking reception in the IDEA Lab from 4:30-6 with various units in the university entrepreneurial ecosystem such as the Technology Entrepreneur Center, Origin Ventures Academy, and the Siebel School of Design. Light refreshments will be available.

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EVENTS AND TRAINING: Hub Training
Zoom information for all Fall 2022 Hub Training workshops were shred via LibNews email from Sara Holder on September 1.

• Working with International Students: Communicating Across Language Differences
  November 15 at 2 PM and November 18 at 3 PM
  Who should attend: All first year GAs and anyone who has not attended this training before or would like a refresher.
  Instructor: Kimberly Yau (International Student and Scholar Services)
  This training will be recorded.
  Please contact Sara Holder at sholder@illinois.edu if you have questions about this training.

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If you would like to submit content for the December issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by November 18, 2022.

ANNOUNCEMENTS

• University Librarian Note
• Library Building Project Update – 10/1/2022
• Cheers for Peers
• Did You Know? A Monthly Factoid from Library Assessment 
• Diversity, Equity, Inclusion, and Accessibility (DEIA) Meeting Minutes
• Collection Development Committee Notes
• Content Access Policy & Technology Meeting Minutes
• Recognizing Excellence

FACILITIES NEWS

• Facilities Update

HR NEWS

• Filled Positions
• Departures
• Civil Service Vacancies

EVENTS AND TRAINING

• Staff Events Calendar
• Residence Hall Libraries’ Student Events (October 5, 11, 27)
• CARLI Professional Development and Alliance Events (October 6, 12, 27)
• In Search of Marcel Proust (October 7)
• Hub Training (October 11, 25, 28)
• NISO Webinar: Cybersecurity (October 12)
• Women in Science Lecture Series: Dr. Imanni Sheppard (October 13)
• De-Escalation Series (October 18, 21)
• Hangout (October 26)
• Hysteria: Tracing Early Modern Witchcraft (October 26)

ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin. 
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ANNOUNCEMENTS: Library Building Project Update – 10/1/2022
Tom Teper, Associate University Librarian for Collections and Technical Services | Project Manager, Library Building Project

Project Meetings and Updates for September 2022
During the month of September, representatives from the University Library, University Administration, and Facilities and Services met on several occasions to discuss elements of the project:

• September 19th: Demolition Discussion – Library and campus personnel met to discuss demolition plans. This was followed later in the week with another meeting with F&S personnel.
• September 21st: Landscape Design – Library personnel met with F&S, Capital Programs, and A/E representatives to onboard and discuss landscape design for Archives and Special Collections Building with new landscape architecture subcontractor.

Project-Related Meetings Scheduled for October 2022 (as of 9/27/2022)
At present, there are only a few scheduled meetings for October 2022.

• October 5th: Shelving Meeting – Library and campus personnel will meet with A/E and representatives from Bradford systems to further refine shelving needs.

Other Activities
Personnel within the Library continue to meet on a bi-weekly basis to touch base on progress, and members of the Library’s Administration continue meeting with Capital Programs project team on a weekly basis to check on progress associated with this project.
Efforts to barcode and improve inventory management continue. The Special Collections Division is continuing work related to their opening exhibit.

Proposed Project Schedule
As the project progresses, the schedule becomes increasingly more detailed and accurate going forward. At present, the schedule below outlines dates going forward for the development of construction documents (CD), their review, the bidding and negotiation phase, construction, and post-construction. This schedule was updated and is accurate as of June 8th, 2022.

Communications
Nothing to report.

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ANNOUNCEMENTS: Cheers for Peers
Are you particularly grateful to someone at the Library? Have you observed a random act of kindness? If you’ve wondered how to let that person know it was noticed, we have the answer!

The Library is launching an opportunity to quickly recognize a co-worker with this form Cheers for Peers. By answering three questions you have the ability to share appreciation and gratitude and create an energizing and positive moment for others.

1. Who are you cheering?
2. Brief description of why you are submitting a cheer for your peer.
3. Do you wish to be anonymous, or include your name?

Once per month, cheers will be gathered and shared on the “Growing People” blog and included in the monthly LON submission.

The person that has been cheered will receive a certificate to celebrate their recognition along with a small gift.  

The Fine Print

• All Library employees are eligible (Employee includes Extra Help, Academic Hourly, Graduate Hourly, Student Hourly, Visiting and Permanent appointments). 
• Submissions will be reviewed prior to posting publicly. 
• Submissions must be received no later than the 21st of each month to appear in the upcoming blog post.
• Any submissions received on or after the 22nd will appear in the following month.
• Multiple nominations within one month for the same person will yield multiple certificates and one sticker.

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

We can’t promise haunted tomes bound in human skin, but the Library’s collection is full of books that will twist your mind, haunt your thoughts, and bedevil your senses. This October, consider sampling from the plethora of options within the subject headings in the above graphic.

For even more fascinating frights, check out these collection highlights of illustrated horror from Mara Thacker, our South Asian Studies and Global Popular Culture Librarian:

Ghosts of India: Horror Comics Anthology

The Book of Indian Ghosts by Riksunder Banerjee, illustrated by Raka Chowdhury

Uzumaki: Spiral into Horror by Juji Itō, translated by Yuji Oniki

Graphic created and text written by Virginia Haverstic, Library Assessment Graduate Assistant. Mara Thacker provided collection highlights. Michael Norman provided collection statistics.

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Meeting Minutes
Minutes from past DEIA Task Force meetings are online on the Task Force web page.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence

• Lynne Thomas Wins Tenth Hugo Award 
• Hensley, Johnson, Song, and Teper Named to Spring 2022 List of Teachers Ranked as Excellent By Their Students

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.
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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please see https://wordpress.library.illinois.edu/staff/facilities/.
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HR NEWS: Filled Positions

• Marina Kolodyazhnaya – Library Specialist (Government Documents) – Acquisitions and Cataloging Services – 9/6/2022
• Celenia Graves – Visiting Experiential Learning and Engagement Librarian – Grainger Engineering Library Information Center – 9/23/2022
• Rachel Miller-Haughton – Visiting Preservation Outreach and Education Librarian – Preservation Services – 9/23/2022

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HR NEWS: Departures

• Rand Hartsell – Library Operations Associate – Central Access Services – 10/14/2022

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HR NEWS: Civil Service Vacancies

• Library Specialist (2 PM – 10 PM) – Grainger Engineering Library Information Center – second interviews soon
• Office Support Associate – Dean’s Office – interviews
• Senior Library Specialist – Interlibrary Loan and Document Delivery – interviews soon
• Senior Library Specialist – History, Philosophy, & Newspaper Library – posting soon
• E-Resources Library Specialist – Acquisitions & Cataloging Services – posting soon
• Accounting Officer – Business & Human Resources Service Center – closed without hire 

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Residence Hall Libraries’ Student Events

• Monthly Game Night
  October 5 from 5 PM – 7 PM
  Ike: SDRP 2003 and ISR: 50 A/B
  Come play board games from the Residence Hall Libraries’ collections. Snacks provided. Bring your friends and make new friends!
• Monthly Craft Night
  October 11 from 5 PM – 7 PM
  Ike: SDRP Lobby and ISR: 50A/B
  Make a craft to decorate your room, with all materials (and snacks) provided for free from the Residence Hall Libraries.
• Monthly Book Club
  October 27 at 6:30 PM
  Ike: SDRP 2003
  Discussion of The Mysterious Affair at Styles (Vol. 1 of the Hercule Poirot series) by Agatha Christie; snacks provided!

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EVENTS AND TRAINING: CARLI Professional Development Alliance Events

• FL-OER-ishment Webinar Series: Dismantling Barriers to Student Success Through Affordable Learning Materials
  October 6 at 1:30 PM
  An interdisciplinary panel including professors Taurie Gittings Wheeler, Allison Thomas Johnson, and Pamela Williams from Miami Dade College will share how they implemented OER and other affordable learning materials in their classes to reduce cost and increase access for students. They will demonstrate different approaches to using learning materials and discuss the challenges and successes they encountered along the way. 
  Register for this event
• Managing Difficult Conversations 
  October 12 at 10 AM
  This one-hour workshop will discuss the nature of and challenges in holding difficult conversations, and strategies to overcome those challenges and increase the likelihood of success. Polls, discussion/chat, and Q&A will be used to involve the audience to ensure that specific fears and concerns are addressed. Tools and references will be provided or identified to support participants in putting learning into action.
  Register for this event
• Accessibility Series: Social Media Accessibility Basics
  October 27 at 1 PM
  Join Mark McCarthy in this first of a two-part accessibility series and learn more about several facets of social media accessibility, including learning a little about disability itself, a brief overview of the Web Content Accessibility Guidelines, why social media access matters, and more!
  Register for this event
• FL-OER-ishment Webinar Series: Teaching Jacksonville History at FSCJ: Strategies for an Affordable and Rigorous Course
  October 27 at 1:30 PM
  This presentation will discuss the origins of the first comprehensive course on the History of Jacksonville offered at a college or university and how its creators conducted research and decided on a rich set of open-access resources for students.
  Register for this event

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EVENTS AND TRAINING: In Search of Marcel Proust
October 7 at 3 PM

Are you curious to find out who Marcel Proust was, or how to say his name? Are you a devoted reader? Join Professor François Proulx (Department of French and Italian) and RBML curator Caroline Szylowicz for a conversation about Proust’s life and works. We will mark the 100th anniversary of his death with an exploration of his books, manuscripts, and letters, we’ll share favorite characters, passages, and we might even set the record straight about the cork-lined bedroom!  

This event will be located at The Rare Book & Manuscript Library and is free and open to all; refreshments will be served. 

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EVENTS AND TRAINING: Hub Training 

• ILL / Doc Express & Policies on Access to Physical Collections 
  October 11 at 2 PM and October 28 at 3 PM
  Who should attend: All first year GAs and anyone who has not attended this training before or would like a refresher. 
  Instructors: Cherié Weible and Janelle Sander
  This training will be recorded.
  Please contact Sara Holder at sholder@illinois.edu if you have questions about this training. 
• Reference in Special Collections
  October 25 at 2 PM and October 28 at 3 PM
  Who should attend: All first year GAs and anyone who has not attended this training before or would like a refresher.
  Instructors: Jenny Johnson, Sammi Merritt, Jameatris Rimkus, Cait Coker, Caroline Szylowicz, Krista Gray, and Rachel Tomei
  This training will be recorded.
  Please contact Sarah Holder at sholder@illinois.edu if you have questions about this training. 

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EVENTS AND TRAINING: NISO Webinar: Cybersecurity
October 12 at 10 AM

This NISO educational event will bring together a group of experts in systems and cybersecurity to discuss the key challenges currently facing the information community. From issues of authentication to the threats posed by ransomware, all organizations must prioritize protections for digital identities and assets. Libraries, funding agencies, content and platform providers, and end users are largely aware of the dangers, but hesitate over the potential inconvenience and hidden costs of addressing them. What can be done? This roundtable discussion will provide insights and encouragement. 

Please email training@library.illinois.edu for login credentials or recordings. 

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EVENTS AND TRAINING: Women in Science Lecture Series: Dr. Imanni Sheppard
October 13 at 12 PM

The University of Illinois Archives is hosting a monthly virtual Women in Science Lecture Series that will feature speakers from across the University of Illinois at Urbana-Champaign’s diverse and multidisciplinary scientific enterprise. October’s lecture features Dr. Imanni Sheppard, Assistant Teaching professor and Co-Director of Medical Ethics and Humanities thread at the Carle Illinois College of Medicine. Dr. Sheppard will discuss her work in developing medical humanities and medical anthropology curricula and her work with community based participatory research. Register for the Zoom link here. 

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EVENTS AND TRAINING: De-Escalation Series

Margaret Ann Paauw will be doing a two-part Zoom training series for Library employees on de-escalation techniques. This training opportunity is particularly relevant to those in public-facing roles but could be generally useful for any Library employee. Each session has different but complementary content. Attendees do not have to commit to both sessions. They can attend either, or both, sessions and benefit.

De-Escalation Series
Margaret Ann Paauw is a licensed clinical social worker and Ph.D. Candidate at Loyola University Chicago. Margaret Ann practiced as a library social worker at Chicago Public Library for over two years, providing support for staff, crisis navigation, and community outreach. Margaret Ann was very active with the Public Library Association’s library social work task force and co-authored the book A Trauma-Informed Framework for Supporting Patrons. Margaret Ann is currently studying the practice of library social work and hopes to contribute to the literature on this emerging field.

Session I: Navigating Difficult Interactions with Patrons
Tuesday October 18th, 2022, 2 PM – 3 PM
In the library, we serve so many different types of people with many different experiences. How do we approach those who might be upset, communicate in different ways than we do, or are potentially dealing with some form of mental illness or mental health struggle? In this session, we will learn about basic mental health issues and symptoms followed by exercises navigating common scenarios. 

Session II: Trauma Informed Library Approaches
Friday October 21st, 2022, 3 PM – 4 PM
Following the session “Navigating Difficult Interactions with Patrons”, this session will focus on incorporating trauma informed approaches in the library on a more general basis. In this session, we will learn about how trauma informed approaches can help us navigate a wide variety of client interactions in an empathetic manner. 

Registration is not required, but very helpful to us so that we can plan for expected audience size. You will also get reminders about the training and a way to download it to your calendar.

This training is sponsored by Organization Development & Training in the Business & Human Resources Service Center.

For any questions or concerns please contact Organization Development and Training at training@library.illinois.edu.

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EVENTS AND TRAINING: Hangout
October 26 at 10 AM

Please keep a lookout for an email (with a Zoom link) from Lucretia Williams via LIB-NEWS. Complete and submit the Library Hangout Suggestion and Volunteer Form if you have a topic to share.

Also, we are always looking for volunteers who would be willing to host social time following the Hangouts. Please consider being on an “on-call” list. We need volunteers to keep the social times going! Use the form above if interested.

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EVENTS AND TRAINING: Hysteria: Tracing Early Modern Witchcraft 
October 26 at 7:30 PM

Rare Book & Manuscript Library Curators Ruthann E. Mowry and Dr. Cait Coker will host this live, interactive presentation of materials documenting the history of European witchcraft. Bring your questions as we discuss witch trial records and accounts in their historical context and our contemporary parallels. 

This is a virtual-only event hosted by Lewis & Clark Library in Helena, Montana. Please register here to receive the Zoom link! 

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If you would like to submit content for the November issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by October 21, 2022.

ANNOUNCEMENTS

• University Librarian Note
• Library Building Project Update – 9/1/2022
• Rooms 450A, B, C – Available for Reservations
• Nominate a Library Outstanding Academic Professional (AP)
• Did You Know? A Monthly Factoid from Library Assessment 
• Diversity, Equity, Inclusion, and Accessibility (DEIA) Meeting Minutes
• Collection Development Committee Notes
• Content Access Policy & Technology Meeting Minutes
• Recognizing Excellence

FACILITIES NEWS

• Facilities Update

HR NEWS

• Filled Positions
• Departures
• Civil Service Vacancies
• Academic Professional and Faculty Open Positions
• In Memoriam

EVENTS AND TRAINING

• Staff Events Calendar
• Residence Hall Libraries’ Student Events (September 7)
• CARLI Professional Development Alliance Events (September 13, 19, 20)
• The Viceroyalty of Peru and the Times of the Conde de Montemar (September 16)
• 32nd Annual Mortenson Distinguished Lecture (September 21)
• Small Press Fest and Human Library at PYGMALION (September 22-24)
• Chicago Immigrant Orchestra – IAS Library Outreach Event (September 27)
• Hangout (September 28)
• Recognition of William H. Mischo (September 28)

ANNOUNCEMENTS: University Librarian Note
It’s the start of a new academic year at Illinois and, though I don’t want to jinx things, it’s feeling almost back-to-normal. I’m excited to see a large number of people all across campus—and in our library spaces. I’m happy to report there are already large numbers of students utilizing our new Orange Room in the Main Library. Foot traffic in our libraries is vastly outstripping what we saw last year with the return to in-person instruction. Read more…
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ANNOUNCEMENTS: Library Building Project Update – 9/1/2022
Tom Teper, Associate University Librarian for Collections and Technical Services | Project Manager, Library Building Project

Project Meetings and Updates for August 2022
During the month of August, representatives from the University Library, University Administration, and Facilities and Services met on several occasions to discuss elements of the project:

• August 4^th – Lightning Protection – A/E and campus personnel to review lightning protection for facility.
• August 15^th – Generator Location and Refueling – A/E and campus personnel to review generator location and refueling procedures for facility.
• August 16^th – FFE Samples Discussion – Internal meeting with project team to discuss initial FFE samples.
• August 17^th – Public Safety Review – A/E and Campus personnel to review public safety in building.
• August 22^nd – Lighting Impact on Morrow Plots/Observatory – A/E meeting with Library personnel, F&S, Capital Programs, College of ACES, and Observatory representatives.

Project-Related Meetings Scheduled for September 2022 (as of 8/31/2022)
At present, there are no scheduled meetings for September 2022.

Other Activities
Personnel within the Library continue to meet on a bi-weekly basis to touch base on progress, and members of the Library’s Administration continue meeting with Capital Programs project team on a weekly basis to check on progress associated with this project.

Efforts to barcode and improve inventory management continue. The Special Collections Division is continuing work related to their opening exhibit.

Proposed Project Schedule
As the project progresses, the schedule becomes increasingly more detailed and accurate going forward. At present, the schedule below outlines dates going forward for the development of construction documents (CD), their review, the bidding and negotiation phase, construction, and post-construction. This schedule was updated and is accurate as of June 8^th, 2022.

Communications
Nothing to report.

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ANNOUNCEMENTS: Rooms 450A, B, C – Available for Reservations
As part of its charge to identify and prepare appropriate offices and workspaces for all employees impacted by the building project, the Staffing Working Group recommended this past summer to convert unused office suites in the 450 Main Library area into bookable, shared workspaces.  These spaces are now complete and ready for use.

Rooms 450 A,B, and C are bookable through Outlook, and keys can be picked up from the 230 Main Library office suite, following the same process for booking other shared spaces in the building.  450 A&B have a single workstation, and 450 C is split into two workstations, each of which is separately bookable (Listed as 450C1 and 450C2 in Outlook). These spaces are intended for occasional use by employees who have need of private workspace for job-related activities such as Zoom meetings, personnel discussions, etc.  Any permanent library employee is eligible to book one of these spaces.  As these are shared spaces filling a need for a large number of library employees, please do not book them for regular, lengthy amounts of time, until we have a chance to assess use and measure demand.

For questions about

• Policy or use of spaces – contact Susan Breakenridge (susanb3@illinois.edu)
• Scheduling of the spaces – contact Lucretia Williams(lawillia@illinois.edu)
• Technology in the spaces – contact Library IT (help@library.illinois.edu)
• Furnishing or room issues – contact Library Facilities (facilities@library.illinois.edu)

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ANNOUNCEMENTS: Nominate a Library Outstanding Academic Professional (AP)
The Awards and Recognition Committee is accepting nominations for the Library Outstanding AP Award through September 20, at 5 pm. Any member of the Library community can nominate a Library AP for this award. Nominators are welcome (and encouraged) to work with co-nominators to develop a thorough nomination with details and examples. For eligibility and nominee requirements, please see the call sent to LibNews on August 31. Nominations can be submitted at https://forms.illinois.edu/sec/345362199.
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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

Which of the following questions did you answer the most during the first week of class? Was it…

“Where can I find a place to study?”
“How can I use the printer?”
“Where is Room 66?”

No matter how simple these questions are, the effort we make to help students navigate library buildings and services is important. The University’s Student Experience Survey (Fall 2021) found that students who used library services had a higher sense of belonging and connectedness to the University. An undergraduate student survey conducted by the Library (Fall 2018) also found that students who used library space “once or twice a year” reported higher GPA than those who had never been to a library on campus.

Thanks to Beth Hoag, Ph.D. for providing the Student Experience Survey findings. For more information about these studies, please contact Library Assessment (assessment@library.illinois.edu).
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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Meeting Minutes
Minutes from past DEIA Task Force meetings are online on the Task Force web page.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence

• Kelli Trei as New Vice-Chair of the Biodiversity Heritage Library (BHL) Executive Committee
• Lynne M. Thomas is a Finalist for World Fantasy Award
• European Union Center Affiliation and Engagement
• Spring 2022 Publications by Library Faculty and Academic Professionals
• Spring 2022 Presentations by Library Faculty and Academic Professionals 

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.
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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

Welcome back to campus! As a new semester has started, the Facilities Team wanted to remind everyone of a few general procedures and policies:

For any facility related request(s) such as, furniture needs, key request, event setup, general maintenance, and remodel, or when not sure, please submit a ticket request.  This way all of facilities can track the request and ensure that we are providing the best customer service for you.  Our ticketing system has changed to Team Dynamix.  These links will help with varied ticket submissions:

Team Dynamix (general facility/default request) https://go.library.illinois.edu/logaticket
Key Request Form https://www.library.illinois.edu/staff/facilities/keyrequest/
Event Checklist https://www.library.illinois.edu/staff/wp-content/uploads/sites/24/2019/02/EventCheckList-Revised-2019.02.08.xls

For shipping/delivery, please bring any shipments to Shipping/Receiving the day prior. We make daily deliveries starting at 8:00am, as well as multiple deliveries throughout the day. We try to accommodate rush orders, but request at least a day’s notice. Additionally, for any packages being shipped FedEx or UPS, please have them by noon at the shipping/receiving desk at the Main Library. Lastly, ensure that you please provide as much detail regarding the order as possible (vendor, quantity, price, etc.).

For a complete list of projects in planning and construction, please see https://wordpress.library.illinois.edu/staff/facilities/.
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HR NEWS: Filled Positions

• Sarah Blanco – Library Specialist – Teaching, Learning, and Academic Support – 8/15/2022
• Alyson Bell – Associate Director – Library Advancement – 8/16/2022
• Megan Sapp-Nelson – Head – Grainger Engineering Library Information Center – 8/18/2022
• JD Tanaro – Library Specialist – Funk ACES – 8/29/2022

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HR NEWS: Departures

• Megan Johnson – Grainger Engineering Library Information Center – resigned 8/6/2022
• Brian Agnoletti – Library Facilities – resigned 8/12/2022

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HR NEWS: Civil Service Vacancies

• Library Specialist (Government Documents) – ACS – decision soon
• Office Support Associate – Dean’s Office – interviews 8/24-8/26
• Accounting Officer – Business and Human Resources Service Center – interviews soon
• Library Specialist (2 PM – 10 PM) – Grainger – posting soon
• Senior Library Specialist – History, Philosophy, & Newspaper Library – posting soon
• Senior Library Specialist – Interlibrary Loan and Document Delivery – posting soon
• E-Resources Library Specialist – Acquisitions & Cataloging Services – posting soon

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HR NEWS: Academic Professional and Faculty Open Positions

• Digital Humanities Librarian – Scholarly Communication & Publishing, FAC – Celestina Savonius-Wroth, Chair. Live on the job board with a closing date of 9/16/2022.

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HR NEWS: In Memoriam

• Kathie Henderson

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Residence Hall Libraries’ Student Events
September 7 at 4pm

The Residence Hall Libraries are holding their First Monthly Game Night of the semester! Board games from the Residence Hall Libraries’ collections will be available and the event will provide the opportunity for students to make new friends. This event will be held at both the Ikenberry Library (SDRP 2003) and the Illinois Street Residence Hall Library (50A/B).

Additional information and a list of all the events already planned for the semester can be found here:
https://housing.illinois.edu/Resources/residence-hall-libraries/events

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EVENTS AND TRAINING: CARLI Professional Development Alliance Events

• Building a Successful Budget
  September 13 at 1 PM
  This session will provide attendees with a high-level overview of budgeting in libraries. We will examine nuances of the word “budget” and what that implies about how we discuss budgets with various departments within the organization, share similarities and differences in the budget process across organizations, and discuss long-term strategies for weathering budget cuts. We will finish by demonstrating how human bias impacts budgetary decision-making.
  Register for this event
• Racial Equity in Libraries
  September 19 at 1 PM
  In this session, Kristyn Caragher and Tatiana Bryant will highlight select results of their national survey and provide implications for libraries to consider in their racial equity work regarding the hiring, retention, and promotion of BIPOC employees.
  Register for this event
• Leading Together: Academic Library Consortia and Advocacy
  September 20 at 1 PM
  There is strength in a consortium voice and through the agency of the consortium the opportunity to lead together under a unified plan. This presentation reviews the landscape of effective consortia advocacy work, while presenting an approach to developing an advocacy plan. Drawing from the recent book by the same title, participants will leave with a sense of options and opportunities to build a consistent message to influence and persuade throughout the consortium (or any group) for agreed-upon goals.
  Register for this event

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EVENTS AND TRAINING: The Viceroyalty of Peru and the Times of the Conde de Montemar
September 16 at 3pm

Please join us for the opening reception of RBML’s Fall Exhibit, The Viceroyalty of Peru and the Times of the Conde de Montemar. The exhibit is curated by Ana D. Rodríguez and Dr. Antonio Sotomayor, and will remain on view through May 12, 2023.

For nearly 300 years (1542-1824), the Viceroyalty of Perú was an integral part of the extensive Spanish Empire in the Americas. The Spaniards had taken over the Inca Empire that had ruled those lands for generations and had established a complex civilization. By taking the Inca Empire, its riches and lands, the descendants of these conquistadors developed a new society characterized by the diversity of communities where they lived, with the indigenous peoples placed at a disadvantage. As a stratified society, the white noble class was at the top of the social pyramid, including the family of the V Conde de Montemar, which had vast interests throughout the territory. The University of Illinois at Urbana-Champaign holds a unique and sizable collection of letters that belonged to this family; this exhibit will showcase a fraction of its content, alongside other equally rare and fascinating material from the University of Illinois collections.

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EVENTS AND TRAINING: 32nd Annual Mortenson Distinguished Lecture
September 21

BROWN BAG SESSION: 12:15-1:15 pm CT (in person, 106 Main Library)
LECTURE: 3:30-5:00 pm CT (iSchool, Room 126, 501 E. Daniel Street, Champaign AND livestream)
REFRESHMENTS: 5:00-5:45 pm CT

A lecture to celebrate Libraries for Peace (L4P) Day as the world community observes International Day of Peace on September 21, 2022. The United Nations General Assembly has declared this as a day devoted to strengthening the ideals of peace, both within and among all nations and peoples. The theme for the International Day of Peace in 2022 is “End racism. Build peace.” Join the UN to #FightRacism.

For more information and to register for the lecture, visit library.illinois.edu/mortenson/lectures/.

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EVENTS AND TRAINING: Small Press Fest and Human Library at PYGMALION
September 22-24

The University Library will host Small Press Fest (part of Made Fest from 5-10pm on September 23) and Human Library (from 11-3pm on September 24) at PYGMALION. More information is forthcoming via LIB-NEWS. 

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EVENTS AND TRAINING: Chicago Immigrant Orchestra – IAS Library Outreach Event
September 27

The Chicago Immigrant Orchestra (CIO), a world music ensemble, will be visiting UIUC campus, sponsored by the International and Area Studies (IAS) Library in collaboration with the Krannert Center for the Performing Arts (and other university co-sponsors). The CIO will give two performances, both free and open to the entire university community.

The CIO was originally established in 1999 by the Chicago Department of Cultural Affairs and Special Events. Recently re-constituted by guitarist Fareed Haque and oud player Wanees Zarour, its performances typically involve 10-12 instrumentalists and singers representing musical traditions from all over the world, from East and South Asia, Africa, the Middle East, and Latin America. The group explores the relationships and differences among these traditions, creating a unique and cohesive tapestry of cultures.

A video of a virtual CIO concert from September 2020 can be found here.

The first performance, to be held in the IAS Library (321 Main Library) at 2:00 p.m., will feature a subset of the CIO at which listeners will be able to interact with the musicians and ask questions about the music and the instruments. Refreshments will be served.

At 7:30 p.m. the full ensemble will give a more formal performance in the Cowell Playhouse at the Krannert Center. Though admission is free to members of the university community and their guests, tickets should be reserved ahead of time at the Krannert Center website at this link. 

For any questions, please contact:
Atoma Batoma (batoma@illinois.edu) or Bob Geraci (rpgeraci@illinois.edu)

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EVENTS AND TRAINING: Hangout
September 28 at 10am

Please keep a lookout for an email (with a Zoom link) from Lucretia Williams via LIB-NEWS. Complete and submit the Library Hangout Suggestion and Volunteer Form if you have a topic to share.

Also, we’re always looking for volunteers who would be willing to host social time following the Hangouts. Please consider being on an “on-call” list. We need volunteers to keep the social times going! Use the form above if interested.
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EVENTS AND TRAINING: Recognition of William H. Mischo – Celebrating 40 Years of Library Leadership and Research
September 28 at 4pm

Please join us for a special celebration for William (Bill) Mischo, who served as Head of the Grainger Engineering Library Information Center, Information Systems Research & Development Librarian, and Professor from 1982-2022.

Professor Bill Mischo oversaw the planning and construction of the Grainger Engineering Library Information Center. His contributions were instrumental in establishing a leading engineering library at a world-class university. Professor Mischo is also known for his development of UIUC’s digital portal and the “Easy Search” gateway software, a cornerstone of the Library’s search and discovery strategy. In 2015, he was elected as an American Association for the Advancement of Science (AAAS) Fellow. Professor Mischo also held the Berthold Family Professorship in Information Access and Discovery from 2015-2022.

This celebration will be held Wednesday, September 28th from 4:00pm – 6:00pm at Grainger Engineering Library Information Center in the Grand Gallery, second floor.

Please RSVP to Alex Cabada by Wednesday, September 14.

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If you would like to submit content for the October issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by September 23, 2022.

ANNOUNCEMENTS

• University Librarian Note
• Library Building Project Update – 8/1/2022
• Diversity, Equity, Inclusion, and Accessibility (DEIA) Meeting Minutes
• Collection Development Committee Notes
• Content Access Policy & Technology Meeting Minutes
• Recognizing Excellence

FACILITIES

• Facilities Update

HR NEWS

• Filled Positions
• Departures
• Vacancies

EVENTS AND TRAINING

• Staff Events Calendar
• Library Council Feedback Forums (August 2, 3, 11)
• CARLI Professional Development Alliance Events (August 9, 11, 16, 17)
• NISO Webinars (August 10 and 17)
• GA Orientation (August 16-19)
• Hangout (August 24)

ANNOUNCEMENTS: University Librarian Note
As many of you are aware, we received the external review report in mid-July. You can read the full report here.

This report is a critical step in the Academic Program Review, a process coordinated by the Provost’s office. This process is intended to help academic units examine their strengths, deficiencies, and strategic goals. The two main components of this review include a self-study and external peer review, and these are complemented by regular reporting and discussion with the Provost.

This is the first year the Library participated. Read more…
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ANNOUNCEMENTS: Library Building Project Update – 8/1/2022
Tom Teper, Associate University Librarian for Collections and Technical Services | Project Manager, Library Building Project

Project Meetings and Updates for July 2022

During the month of July, representatives from the University Library, University Administration, and Facilities and Services met on several occasions to discuss elements of the project:

• July 7^th and 8^th – Design Development (DD) Review Meeting – Following the June 9^th submission of a final draft of the project’s design development, library and campus personnel compiled comments and suggested edits to the 600+ page submittal. These comments were reviewed during a two-day long meeting held on July 7^th and 8^th, 2022.
• On July 19^th – FFE Review – the project team met with the firm’s interior design team to conduct a preliminary review of furniture, fixtures, and equipment (FFE).
• On July 25^th – Demolition Planning – Library personnel and F&S met to discuss the planned beginning of demolition on the Undergraduate Library. Presently, plans are under development to have construction fencing installed in mid-August 2022 with interior demolition work to being in September.
• July 26^th – Budget Review – A/E, F&S, Capital Projects, and Library personnel met with project estimator to review current status of library project budget and projections in advance of bidding period.

Project-Related Meetings Scheduled for August 2022 (as of 7/29/2022)

The following meetings include both scheduled project meetings (with project designation of U20118) as well as additional meetings that involve select representatives of the A/E, F&S, and University Library.

• August 4^th: Lightning Protection – A/E and campus personnel to review lightning protection for facility.
• August 15^th: Generator Location and Refueling – A/E and campus personnel to review generator location and refueling procedures for facility.
• August 16^th: FFE Samples Discussion – Internal meeting with project team to discuss initial FFE samples.
• August 17^th: Public Safety Review – A/E and Campus personnel to review public safety in building.
• August 22^nd: Lighting Impact on Morrow Plots/Observatory – A/E meeting with Library personnel, F&S, Capital Programs, College of ACES, and Observatory representatives.

Other Activities

Personnel within the Library continue to meet on a bi-weekly basis to touch base on progress, and members of the Library’s Administration continue meeting with Capital Programs project team on a weekly basis to check on progress associated with this project. 

Efforts to barcode and improve inventory management continue. The Special Collections Division is continuing work related to their opening exhibit.

Proposed Project Schedule

As the project progresses, the schedule becomes increasingly more detailed and accurate going forward. At present, the schedule below outlines dates going forward for the development of construction documents (CD), their review, the bidding and negotiation phase, construction, and post-construction. This schedule was updated and is accurate as of June 8^th, 2022.

Communications

Nothing to report.
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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Meeting Minutes
Minutes from past DEIA Task Force meetings are online on the Task Force web page.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence

• Lian Ruan Receives Outstanding Library Leadership Award from CALA

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.
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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

Library Facilities has been busy this summer and we look forward to the students return this month. We are in the process of finishing up the UGL to Main Library services move and the schedule continues to be updated. Please see link below. Once we’ve completed the moves, we will then be able to circle back with all other library unit needs. As Fall Semester starts, please remember to continue submitting tickets through the Team Dynamix system.

For a complete list of projects in planning and construction, please see https://wordpress.library.illinois.edu/staff/facilities/.
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HR NEWS: Filled Positions

• Dirk Ton – Library Specialist – Grainger Engineering Library Information Center – 7/11/2022
• Jennifer Gavel – Accountant II – Business and Human Resources Service Center – 7/18/2022

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HR NEWS: Departures

• Sarah Bial – History, Philosophy, and Newspaper Library – resigning 8/19/2022

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HR NEWS: Vacancies

• Library Specialist – Teaching, Learning, and Academic Support (evenings) – offer pending
• Library Specialist – Funk ACES Library (nights) – in-person Interviews August 5-12
• Office Support Associate – Dean’s Office – posting closed 7/19/2022
• Library Specialist (Government Documents) – Acquisitions and Cataloging Services – Posting soon

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Library Council Proposal Feedback Forums
August 2, 3, 11

The Task Force will be hosting open feedback forums on the Library Council Proposal (here) in the coming weeks. This is your chance to come ask questions, provide feedback, and recommend constructive criticism to improve the proposal prior to it being finalized and voted on. These feedback sessions have been scheduled as Zoom events on different days and times of day to try to accommodate different work schedules. Below is the schedule along with the Zoom links.

One point of clarification–the session on Tuesday, August 2 has an in-person attendance option and in fact given how hybrid sessions tend to go might even be described as in-person preferred. The location is 106 Main Library.

If you are unable to attend or would prefer to provide your feedback directly, you are welcome to reach out to any of the task force members:

• Erik Chapman (echapma4@illinois.edu)
• Joanne Kaczmarek (jkaczmar@illinois.edu)
• John Laskowski (jdlasko@illinois.edu)
• Joe Lenkart (lenkart@illinois.edu)
• Mara Thacker (mthacker@illinois.edu)
• Kelli Trei (ktrei2@illinois.edu)
• Dulcie Vermillion (vermilli@illinois.edu)
• David Ward (dh-ward@illinois.edu)
• Jen-Chien Yu (jyu@illinois.edu)

Feedback Sessions

• Tuesday, August 2 – 11:00 am – 12:00 pm: Join Zoom Meeting (or attend in-person in 106 Main Library)
• Wednesday, August 3 – 6:00 – 7:00 pm: Join Zoom Meeting
• Thursday, August 11 – 11:00 am – 12:00 pm: Join Zoom Meeting

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EVENTS AND TRAINING: CARLI Professional Development Alliance Events

• Building the Innovation Lab: A Technology Playground
  August 9 at 1 PM
  Learn about the development of the Innovation Lab (iLab), an exciting and expanding community hub that demonstrates what is possible with emerging technologies. On a shoestring budget, the iLab has grown into a respected community asset with a large impact. Get lots of ideas and hear what the presenter has planned for the lab’s future!
  Register for this event.
• Through the Records: The Work of the Center for the Study of Slavery in Charleston (CSSC) at the College of Charleston
  August 11 at 1 PM
  Like so many other colleges and universities, the College of Charleston has worked to reexamine its role in American history and the role that diverse communities have played in that history. The creation of the Center for the Study of Slavery in Charleston (CSSC) is a part of this effort, which provides a way for faculty, staff, students, and the public to engage with issues of public history, history, education, and social justice. The presenters are archivists and will speak about how information and cultural heritage professionals can take part in challenging conversations about the nature of American history, engage in interpretation and exhibitions that forges emotional and intellectual connections, and how to use records to tell diverse stories.
  Register for this event.
• Cultivating Civility and Resilience in Libraries: Challenges and Solutions
  August 16 at 1 PM
  Would you like to be part of the solution to creating a functional library work environment with workplace communications that are complete and clear?  During this webinar, the presenters will take you through the journey of their groundbreaking books Cultivating Civility and The Dysfunctional Library.  Hear their insights, suggestions, and solutions to a problem that has plagued some libraries for decades. 
  Register for this event
• Transforming Scholarly Research with Blockchain Technologies and AI: A New Era of Possibilities
  August 17 at 1 PM
  Darrell W. Gunter, an experienced digital publishing executive, has been at the forefront of significant information industry initiatives, i.e., Factiva, ScienceDirect, Scopus, BiomedExperts.com, ReviewerFinder, Underline, and Ripeta. Gunter Media Group, Inc. has advised many CEOs from startups to the very most prominent publishers in his consulting practice. He is a published author of Transforming Scholarly Research with Blockchain Technologies and AI.
  Register for this event.

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EVENTS AND TRAINING: NISO Webinars

• Eliminating Outdated Workflows: Developing The New
  August 10 at 10 AM
  Could changing a workflow free up time for the information community — and the researchers we serve — to focus on other more valuable work? Hear from some of the professionals responsible for tweaking old workflows and processes and managing the resulting changes.
  Please email training@library.illinois.edu for login credentials or recordings.

   

• Building Support for Non-Traditional Scholarly Outputs
  August 17 at 10 AM
  Following on from the previous webinar, this event will expand the discussion into the realm of non-traditional outputs. Video, audio, and data visualization are already increasingly common output formats, and those working in the arts and practice-based research require support for a host of other outputs, including images, performances, and more. What does this all mean for our research infrastructure? For editorial or content management systems? For discovery tools? For content platforms? We’re assembling a group of expert speakers (details to follow) for a round table discussion on this important and challenging topic.
  Please email training@library.illinois.edu for login credentials or recordings.

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EVENTS AND TRAINING: GA Orientation
August 16-19

On behalf of the Reference Management Team and Organizational Development & Training, I’m happy to announce that the schedule for Library-wide GA Orientation is now complete and available here. Each session is available for registration through the Library staff calendar: https://uiuc.libcal.com/calendar/staff

Day one includes sessions that will apply to all GAs working in the Library. The sessions on the other days may or may not be relevant. Please work with your GAs to guide them to the sessions that are appropriate for the work they will be doing (e.g., if they will not be answering questions via LibChat, let them know they should not register for the chat reference session). Supervisors can sign the GAs up individually or ask GAs to sign up themselves. As with prior years, all of these sessions are also open to anyone whose work relates to these areas and who would like to develop/refresh their skills. 

Sessions will take place in three different Library buildings (Main, Funk/ACES, Grainger) and we’ve incorporated a tour of each building into the schedule. If you work in one of these locations, please consider being on hand to welcome the new GAs as they come through on the tour.
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EVENTS AND TRAINING: Hangout
August 24 at 10am

Please keep a lookout for an email (with a Zoom link) from Lucretia Williams via LIB-NEWS. Complete and submit the Library Hangout Suggestion and Volunteer Form if you have a topic to share.

Also, we’re always looking for volunteers who would be willing to host social time following the Hangouts. Please consider being on an “on-call” list. We need volunteers to keep the social times going! Use the form above if interested.
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If you would like to submit content for the September issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by August 19, 2022.

ANNOUNCEMENTS

• University Librarian Note
• Library Building Project Update – 7/1/2022
• Diversity, Equity, Inclusion, and Accessibility (DEIA) Meeting Minutes
• Collection Development Committee Notes
• Content Access Policy & Technology Meeting Minutes
• Recognizing Excellence

FACILITIES

• Facilities Update

HR NEWS

• Filled Positions
• Departures
• Vacancies

EVENTS AND TRAINING

• Staff Events Calendar
• Hangout (August 24)

ANNOUNCEMENTS: University Librarian Note
While I’ve shared most of this information in library-wide discussions such as the “hangouts,” I wanted to put the information in writing to bring the various pieces of the 2022 budget and salary program together in one place. Read more…
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ANNOUNCEMENTS: Library Building Project Update – 7/1/2022
Tom Teper, Associate University Librarian for Collections and Technical Services | Project Manager, Library Building Project

Project Meetings and Updates for June 2022

During the month of May, representatives from the University Library, University Administration, and Facilities and Services met on several occasions to discuss elements of the project.

The A/E submitted the final draft of the project’s design development (DD) on June 9^th, 2022. The 600+ page project books were made available to members of the project leadership team and their staff to review. Comments were compiled and submitted to F&S for transmittal to the A/E in late June in anticipation of a two-day long review meeting in early July 2022.

Project-Related Meetings Scheduled for July 2022 (as of 6/30/2022)

The following meetings include both scheduled project meetings (with project designation of U20118) as well as additional meetings that involve select representatives of the A/E, F&S, and University Library.

• July 7: Undergraduate Library Redevelopment Design Review Day 1
• July 8: Undergraduate Library Redevelopment Design Review Day 2

Other Activities

Personnel within the Library continue to meet on a bi-weekly basis to touch base on progress, and members of the Library’s Administration continue meeting with Capital Programs project team on a weekly basis to check on progress associated with this project.

Efforts to barcode and improve inventory management continued over the last month. The RBML recently announced that they were 75% of the way through both their book and manuscript collections. The Special Collections Division is continuing work related to their opening exhibit.

Proposed Project Schedule

The kick-off meeting included a review of the proposed project schedule from the point that “conceptualization” began on July 21, 2021 through what is called “substantial completion” of construction work. Those dates in the future become increasingly speculative. At present, the schedule is as follows:

a. Conceptualization

• 07/21/2021 work session
• 08/12/2021 submission date
• 08/26/2021 est. Concept review meeting

b. Schematic Design

• 11/09/2021 submission date
• 11/23/2021 est. SD review meeting

c. Design Development

• 01/22/2022 submission date
• 02/04/2022 est. DD review meeting-BOT Preparation

d. Construction Documents 50%

• 03/31/2022 submission date
• 4/14/2022 est. 50% CD review meeting

e. Construction Documents 95%

• 07/04/2022 submission date
• 07/18/ 2022 est. 95% CD review meeting
• 08/18/2022 100% CD completion

f. Bidding/Award

• 08/18/2022 Advertise for Bids
• 08/25/2022 Pre-bid /Pre-pricing meeting
• 09/30/2022 Bid Opening – To be confirmed
• 01/04/2023 Notice Proceed

g. Board of Trustees approval (required on if individual contract is over $2,500,000.)

h. Construction – Start/End *

• 01/05/2023 – 05/29/2024

Communications

Nothing to report.
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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Meeting Minutes
Minutes from past DEIA Task Force meetings are online on the Task Force web page.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence

• Elisandro Cabada is Named as the Library Journal 2022 Mover and Shaker for Innovation

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.
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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

Thank you everyone for your continued patience as we work in moving services from UGL across all our libraries.  Library Facilities continues to contact units, at least one week in advance, regarding status of moves. The UGL Move Schedule is also updated weekly. Please continue to submit tickets through Team Dynamix, as we look to prioritize needs to get everything ready for Fall 2022.

For a complete list of projects in planning and construction, please see https://wordpress.library.illinois.edu/staff/facilities/.
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HR NEWS: Filled Positions

• Leonel Ramirez – Application Integration Developer – Library IT – 7/5/2022

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HR NEWS: Departures

• Paul Hollman – Interlibrary Loan – resigning 7/1/2022
• Brenda Brown – Business and Human Resources Service Center – resigning 7/9/2022
• Sarah Bial – History, Philosophy, and Newspaper Library – resigning 8/19/2022

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HR NEWS: Vacancies

• Accountant II – Business and Human Resources Service Center – final decision soon
• Library Specialist – Grainger (evenings) – in-Person Interviews June 20-30
• Library Specialist – Teaching, Learning, and Academic Support (evenings) – in-Person Interviews June 23-29
• Library Specialist – Funk ACES (nights) – in-Person Interviews June 24-29
• Office Support Associate – Dean’s Office – posting soon

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Hangout
August 24 at 10am (no July Hangout)

Complete and submit the Library Hangout Suggestion and Volunteer Form if you have a topic to share.

Also, we’re always looking for volunteers who would be willing to host social time following the Hangouts. Please consider being on an “on-call” list. Use the form above if interested!
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If you would like to submit content for the August issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by July 22, 2022.

ANNOUNCEMENTS

• University Librarian Note
• Library Building Project Update – 6/1/2022
• Residence Hall Libraries’ Summer Reading Challenge
• Wellness Committee Reminder
• IOPN Publications
• Continued Growth in the Illinois Digital Heritage Hub
• Diversity, Equity, Inclusion, and Accessibility (DEIA) Meeting Minutes
• Collection Development Committee Notes
• Content Access Policy & Technology Meeting Minutes
• Recognizing Excellence

FACILITIES

• Facilities Update

HR NEWS

• Filled Positions
• Departures
• Vacancies
• Searches in Progress
• In Memoriam

EVENTS AND TRAINING

• Staff Events Calendar
• Library Council Proposal Feedback Sessions (June 8, 16, 29)
• The Power of Presentation: Enhancing Slides for Engagement (June 21)
• Hangout (June 22)

ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Library Building Project Update – 6/1/2022
Tom Teper, Associate University Librarian for Collections and Technical Services | Project Manager, Library Building Project

Project Meetings for May 2022

During the month of May, representatives from the University Library, University Administration, and Facilities and Services met with members of our Architecture/Engineering (A/E) Team on May 11^th to discuss variances. Additionally, members of the Library Administration met with individuals from Facilities and Services, and Capital Programs to discuss requirements associated with bidding for shelving in the building.

Project-Related Meetings Scheduled for June and July 2022 (as of 5/31/2022)

The following meetings include both scheduled project meetings (with project designation of U20118) as well as additional meetings that involve select representatives of the A/E, F&S, and University Library.

• June 9, 2022: Design Development Submittal.
• July 7: Undergraduate Library Redevelopment Design Review Day 1
• July 8: Undergraduate Library Redevelopment Design Review Day 2

Other Activities

Personnel within the Library continue to meet on a bi-weekly basis to touch base on progress, and members of the Library’s Administration continue meeting with Capital Programs project team on a weekly basis to check on progress associated with this project.

Efforts to barcode and improve inventory management continued over the last month. The RBML recently announced that they were 75% of the way through both their book and manuscript collections. The Special Collections Division is continuing work related to their opening exhibit.

Proposed Project Schedule

The kick-off meeting included a review of the proposed project schedule from the point that “conceptualization” began on July 21, 2021 through what is called “substantial completion” of construction work. Those dates in the future become increasingly speculative. At present, the schedule is as follows:

• Conceptualization
  • 07/21/2021 work session
  • 08/12/2021 submission date
  • 08/26/2021 est. Concept review meeting
• Schematic Design
  • 11/09/2021 submission date
  • 11/23/2021 est. SD review meeting
• Design Development
  • 01/22/2022 submission date
  • 02/04/2022 est. DD review meeting-BOT Preparation
• Construction Documents 50%
  • 03/31/2022 submission date
  • 4/14/2022 est. 50% CD review meeting
• Construction Documents 95%
  • 07/04/2022 submission date
  • 07/18/ 2022 est. 95% CD review meeting
  • 08/18/2022 100% CD completion
• Bidding/Award
  • 08/18/2022 Advertise for Bids
  • 08/25/2022 Pre-bid /Pre-pricing meeting
  • 09/30/2022 Bid Opening – To be confirmed
  • 01/04/2023 Notice Proceed
• Board of Trustees approval (required on if individual contract is over $2,500,000.)
• Construction – Start/End *
  • 01/05/2023 – 05/29/2024

Communications

The Library’s Friendscript is scheduled to mail to library supporters on June 1, 2022.
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ANNOUNCEMENTS: Residence Hall Libraries’ Summer Reading Challenge
Laura Poulosky, Residence Hall Librarian

U of I students, staff, and faculty are invited to visit Ikenberry Library to pick up a Summer Reading Challenge card.

Complete three challenges to receive a treat and to be entered in a raffle for a surprise incentive!

Starting June 6th, Ikenberry Library is open M-F Noon to 4 pm for the summer.
ISR Library is closed for the summer.
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ANNOUNCEMENTS: Wellness Committee Reminder
Sara Holder, Head, Teaching, Learning, and Academic Support

Among the variety of LibGuides, there are two that contain resources for mental and physical health in our community and online: Wellness and Personal Wellbeing and Local Health and Wellness Resources.
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ANNOUNCEMENTS: IOPN Publications
Dan Tracy, Head, Scholarly Communication and Publishing

The Illinois Open Publishing Network (IOPN), based in Scholarly Communication and Publishing, is pleased to announce two new publications. Drug Use and Misuse: A Community Health Perspective is published as part of the OPN Textbooks series under the Windsor & Downs Press imprint. It is published in coordination with the College of Applied Health Sciences, and is the textbook for an undergraduate survey course at Illinois. Et Al.: New Voices in Arts Management, appearing under the Publishing Without Walls imprint, is an edited collections of multimodal essays that provide models for justice-centered arts management praxis.
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ANNOUNCEMENTS: Continued Growth in the Illinois Digital Heritage Hub
Megan Pearson, Visiting Metadata Services Specialist for the Illinois Digital Heritage Hub

The Illinois Digital Heritage Hub (IDHH) saw further growth this year as it surpassed half a million total items! As a statewide initiative bringing together unique digital assets about Illinois or created by Illinoisans, the IDHH hosts 510,614 digital resources from 150 cultural heritage institutions in Illinois as of May 2022, which include photographs, manuscripts, books, audio recordings, and videos.

On the IDHH home site, users can explore the collections with keyword searches or browse by categories such as topics, notable Illinoisans, format, and Partner Institutions. On our blog Illinois Highlights, we promote new collections, highlight older ones, and feature topics with materials relevant to Illinois and national history. On our Digital Exhibits site, we curate digital exhibits to highlight and contextualize the unique collections in the IDHH and provide insight into topics relevant to Illinois and national history; recent exhibit topics include The World’s Columbian Exposition of 1893 and Chicago Mayor Harold Washington. Ongoing projects include developing primary source sets from the items available through the IDHH.
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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Meeting Minutes
Minutes from past DEIA Task Force meetings are online on the Task Force web page.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence
Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.
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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Library for Facilities

With the end of the Spring Semester, “construction season” is upon us and the Library will be no different. As UGL has now closed, Library Facilities is working feverishly to ensure all services are relocated and spaces open for Fall 2022. To keep everyone informed on space status, I’ve created a schedule that will continue to be updated. Additionally, a week before your unit is scheduled to move or have changes made, I will contact you to let you know what will be occurring and when. Please see the UGL Move Schedule, note the items in green are indicating complete and items in yellow are in-progress and/or forecasted.

Lastly, the project information document has been updated and will continue to be updated with progress going forward. As a reminder, if you are in need of any space renovations, maintenance, or services, please submit a ticket through Team Dynamix. This will help keep all projects straight as we work through the summer and into next fall.

For a complete list of projects in planning and construction, please see https://wordpress.library.illinois.edu/staff/facilities/.
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HR NEWS: Filled Positions

• Jacob Culbertson – Facility Operations Coordinator – Facilities – 5/2/2022
• Tiffany Brenneman – Library Specialist – Communications Library – 5/16/2022
• Stuart Turner – Coordinator, Grainger Engineering IDEA Laboratory (ITTA) – Grainger Engineering Library Information Center – 5/23/2022
• Neil Feuerhelm – SR Audio, Video, and Emerging Technology Specialist (ITTA) – Library IT – 5/29/2022

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HR NEWS: Departures

• Mitchell Loyd – Grainger Engineering Library Information Center – resigning 6/1/2022

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HR NEWS: Vacancies

• Multi-level Application Integration Developer – Library IT – reference checks
• Accountant II – Business and Human Resources Service Center – closed May 13
• Library Specialist – Funk ACES (nights) – posting soon
• Library Specialist – Teaching, Learning, and Academic Support (evenings) – posting soon

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HR NEWS: Searches in Progress

• Assistant/Associate Director of Advancement Position, AP – Library Advancement – Javonda Pelman, Chair

Live on the job board with a closing date of May 20, 2022.

• International Library Initiatives Specialist – Mortenson Center for International Library Programs, AP – Will Schlaack, Chair

Live on the job board with a closing date of June 17, 2022.

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HR NEWS: In Memoriam 

• Ruth (McBride) Van Kirk

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Library Council Proposal Feedback Sessions
June 8, 16, 29

Please save the date and register for one of three open feedback sessions this summer regarding a forthcoming Library Council proposal from the Library Council Implementation Team. The proposal will be distributed via LibNews the week of June 6^th but we realize that some of you need plenty of advance warning so you can make arrangements with your supervisors.

These sessions will be open to all library employees to ask questions and provide feedback on the proposal so that the final product which will be subject to an advisory vote is as inclusive as possible. There will be other opportunities to provide feedback (the June 22^nd Library Hangout, the June 29^th Faculty meeting, and via your Division Coordinators) but these open sessions are particularly important for focused conversation across classifications. The dates/times are registration links are as follows:

• Wednesday, June 8^th at 6:00pm
• Thursday, June 16^th at 3:00pm
• Wednesday, June 29^th at 10:00am

Zoom information was shared via LibNews email from Mara Thacker on April 14.

If none of the proposed time/dates work for you or you don’t have a suitable space to participate in an online meeting, please don’t hesitate to send feedback via email (mthacker@illinois.edu or jdlasko@illinois.edu) or let us know if there is another manner in which you’d like to provide feedback.
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EVENTS AND TRAINING: The Power of Presentation: Enhancing Slides for Engagement
June 21 at 2 PM

Throughout your life you will, almost certainly, give presentations. We’ve all sat through presentations that were boring, confusing, and drab. How do you communicate your message most succinctly? What visuals will captivate and inform your audience the best? Is it only about your slide design or are there other techniques that leave a lasting impression? In this session, Jamie Nelson will distill the magic that just might take your next presentation from bland to grand.
Register for this event.

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EVENTS AND TRAINING: Hangout
June 22 at 9am

Please see the email (with a Zoom link) from Lucretia Williams via LIB-NEWS. Complete and submit the Library Hangout Suggestion and Volunteer Form if you have a topic to share.
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If you would like to submit content for the July issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by June 24, 2022.