January Library Office Notes



ANNOUNCEMENTS: University Librarian Note

Thank You All for an Outstanding Year
This has been an extraordinary year for the Library. I’m deeply grateful for all you’ve accomplished and for all that you make possible through your work. Read more…
Back to Top

ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

It is with great pleasure that I write this final update in order to announce the successful completion of our year-long strategic planning process.

The Library’s Executive Committee gave its “enthusiastic endorsement” to the Framework for Strategic Action and the final version is now posted to the Library’s Planning website (http://www.library.illinois.edu/planning/). Or, you can access the PDF with this direct link (http://www.library.illinois.edu/planning/ADOPTEDFramework_for_Strategic_Action.pdf).

It has been a great honor and privilege to lead this process for the University Library and I want to thank Dean Wilkin for asking me to serve in the coordinator role, the Steering Team for their advice and leadership, and everyone who participated throughout the process. I think we can be very proud of the document. Now comes the fun part – putting it into action!
Back to Top

ANNOUNCEMENTS: Illinois Research Connections BETA Launch
The Illinois Research Connections BETA web portal of research and scholarship for faculty and researchers at Illinois launched in December and is available at http://go.illinois.edu/IRCportal. For this initial go-live, IRC BETA includes more than 1,700 STEM and social science faculty and OVCR institute researcher profiles, populated with more than 90,000 publications indexed in Elsevier’s Scopus database, updated automatically on a weekly basis. This initiative is a joint effort between the University Library and the Office of the Vice Chancellor for Research.

What you need to know

  • Consult http://go.illinois.edu/irc for more information about the project, including training videos and FAQs to support all members of the user community.
  • Please share information about this project with faculty and students you serve!
  • Training opportunities for library faculty and staff are coming! Stay tuned.
  • Contact Rebecca Bryant at rabryant@illinois.edu for more information.

Back to Top

ANNOUNCEMENTS: Calling all GREAT Customer Service Stories!
Do you know someone in the Library who gives GREAT customer service? Have you witnessed a particularly GREAT customer service interaction recently? If so, we want to know! The GREAT Customer Service SWAT Team is looking for your stories of people in the Library who are working on giving GREAT Customer Service – to our patrons, or to each other! If you would like to nominate someone for this, please visit this link to submit your story: https://illinois.edu/fb/sec/1910091. Once a month, the GREAT SWAT Team will select the story that best illustrates the GREAT Guidelines, and the person nominated will win a prize! We will also share the winning story in each month’s Library Office Notes and on the Growing People Blog. Learn more about the GREAT Customer Service Guidelines here: http://www.library.illinois.edu/administration/services/great.html. We look forward to hearing about the outstanding service provided by our colleagues!
Back to Top

ANNOUNCEMENTS: Call for Nominations for Outstanding Undergraduate Student Worker
Due Friday, January 8, 2016

The Library Awards and Recognitions Committee is pleased to announce the call for nominations for Outstanding Undergraduate Student Workers who demonstrate initiative and professionalism and make positive contributions to the University Library.

So that students can also be eligible for the campus awards program, we will use the following campus criteria:

  1. Reliability
  2. Quality of Work
  3. Initiative
  4. Professionalism
  5. Uniqueness of Contribution

In order to qualify, undergraduate hourly students must be CURRENTLY employed by a library for a minimum of 6 months between July 1, 2015 and June 30, 2016 (anticipated). Student Employee of the Year Eligibility and Nomination Guidelines are on the OSFA website; they should be posted at www.osfa.illinois.edu/aid/employment/seoty.html soon.

Nominations should be made by the student’s supervisor and are due by Friday, January 8, 2016. The two award winners will receive $500 (after taxes) and a commemorative framed certificate. In addition, the Committee will work with the award winners on their nominations for the campus award–generally due in mid-February.

A nomination consists of a completed online form including 1) the names of the nominee and nominator, 2) a short description of the nominee’s job, and 3) a letter from the nominator addressing the five criteria. The nomination form is located at

Make the Nomination Letter as comprehensive as possible to give your nominee the best chance to win this award. For examples, go to the following site to see letters submitted for past “National Student Employee of the Year” winners: http://www.nsea.info/docs/about/awards/seotyaward.html

Should you have any questions, please connect with Beth Woodard (bswoodar@illinois.edu; (217) 244-1882), or Cindy Kelly (mokelly@illinois.edu)
Back to Top

ANNOUNCEMENTS: Weather-related Information
Please visit http://shr.illinois.edu/Weather_Related_Information.pdf for a message from Elyne Cole, Associate Provost for Human Resources at Illinois. The information is to remind the campus community about policies and procedures regarding inclement weather.
Back to Top

ANNOUNCEMENTS: Supervisor Training Opportunity
February 23 – April 19, 2016

In order to support new organizational structures, and in response to the concerns expressed in the LSSC Morale Survey, the Staff Development and Training Committee with the support of funds from the Budget Committee is offering intensive supervisory training to faculty, academic professionals, and staff supervisors with management training focused on supervisory and change management skills.

Time commitment:

  1. Tuesday, February 23. Morning in 106 Library. Introduction and discussion. Afternoon in 314 Library: DiSC administered by Cindy Kelly. Lunch on your own. Will break for 1 ½ hours.
  2. Thursday, February 25. All Day in 106 Library. “You Have Leadership Impact! Making the Most of Your Style” with Shirley Stelbrink. Lunch provided.
  3. 4 – 3 hour training sessions
    -Thursday, March 10. 1:00-4:00pm. 106 Library.
    “The Place In Between: Coping with Workplace Change”
    -Tuesday, March 15. 9:00am-noon. 106 Library.
    “My Kind of Office! Creating a Positive Work Environment”
    -Tuesday, April 5. 9:00am-noon. 106 Library.
    “Getting the Best from Others: Providing Effective Feedback”
    -Tuesday, April 19. 1:00-4:00pm. 106 Library.
    Topic to be determined by needs assessment of participants.
  4. Discussion with John Wilkin
    -Thursday, April 14. 10:00-11:00am. 106 Library.
    An opportunity to talk about common experiences and to hear from John about his views on changes and supervising.

To apply, write a paragraph of why you want to attend, including how your staff would benefit from your participation in supervisory training. Also indicate your ability to attend the sessions outlined.

E-mail this paragraph by January 20th, 2016 to training@library.illinois.edu. After selection, individuals will complete a Supervisory Competency Self-Assessment Inventory to help determine the topic of the last session.
Back to Top

ANNOUNCEMENTS: CIC Google Book Search Project
The University Library is starting a new phase with our involvement with the CIC Google Book Search Project in January 2016. Though much of the material will still be retrieved from the Oak Street Library Facility, due to the installation of shelving in the 3N vault the project will again be housed in the Main Library. Mary Laskowski remains the Google Project Manager and Jenny Maddox Abbott the Daily Operations Manager. Mary and/or Jenny will consult with unit heads before any work is conducted in the departmental libraries.

Further information regarding the CIC partnership with Google and the scope of the project can be found on the CIC website at https://www.cic.net/projects/library/book-search/introduction.
Back to Top

ANNOUNCEMENTS: RBML’s January Newsletter
View the Rare Book & Manuscript Library’s latest newsletter at http://illinois.edu/emailer/newsletter/86654.html.
Back to Top

ANNOUNCEMENTS: IAS Promotes Glocal Notes Blog
Dear Colleagues:

Did you know that the International & Area Studies Library publishes a weekly blog on a variety of international themes? It’s called Glocal Notes and some popular posts from the fall semester include:

Our collections at the U of I have an uncanny breadth and depth of representation of our world and we want to help you access them. To stay abreast of our publications, be sure to like our Facebook page!

~Everyone in IAS
Back to Top

FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
Back to Top

If you would like to submit content for the February issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, January 22, 2016.