March Library Office Notes






ANNOUNCEMENTS: University Librarian Note
As you know from our last Hangout, we recently completed and submitted our annual Library budget report. This was an opportunity to reflect on the past year and to highlight for university leadership some of the ways in which our expertise and our strengths can be further engaged across campus. Although the report also draws attention to the pinch and pressure we feel financially, I’m pleased (though not surprised) to find that what is sticking with me are the possibilities and the opportunities. Read more…

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

  • Skye Arseneau
  • Amy Fry
  • Kim Johnson
  • David Lottes
  • Jake MacGregor
  • Melanie Rusk
  • Katie Slough
  • Claire Stewart
  • Lee Whitacre

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

Save the data to connect with us at the virtual Assess and Connect: 2024 Library Assessment Forum! The forum will take place on Thursday, March 21st from 1-3pm on Zoom (registration link to follow). At the forum you will hear from colleagues about their assessment projects and will be able to participate in a spreadsheet workshop. The forum is open to all library faculty, APs, Civil Service staff, graduate assistants and hourly employees.

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ANNOUNCEMENTS: Senior Administrative Team Meeting Minutes

Please see detailed meeting minutes as follows:

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Update
Victor Jones, Jr., Director of Diversity, Equity, Inclusion, and Accessibility

Library Teamwork and Engagement (Zoom) Module 3 will take place on March 19. Check the Staff Calendar for additional dates for the DEIA Education Workshop Series.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meeting minutes of the CDC are posted at:

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:

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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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FACILITIES NEWS: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please see

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BUSINESS NEWS: How to Request: Travel Reimbursement, Per Diem, Purchase Request, and Travel Purchase Request
Kim Johnson, Associate Director Fisc Operations – Lr Associate

Travel Reimbursement:

The traveler should submit a travel reimbursement through the Purchasing App ( within three business days of returning.

Purchasing App Reimbursement Instructions:

Per Diem:

Complete the Per Diem form:

  • Meals that are provided to you during the course of your travel by the conference, event, host, or hotel must be deducted from the per diem. Breakfast included in your nightly rate at the hotel must be deducted. Please indicate in the worksheet linked above the meal(s) by date that were provided for you for proper record keeping and reimbursement accuracy.

Purchase Request:

Purchase requests should be made through the Purchasing App:


Travel Purchase Request:

Travelers should start by completing the Professional Development Funding form, requesting to use Professional Development Funding Form:

Requests for assistance with purchasing conference registration, hotel reservations, flight tickets and other travel expenses able to be paid for in advance can be submitted directly to the business office.

All links above can be found on the BHRSC – Business Services Webpage:

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HR NEWS: Filled Positions

  • Andres Molina-Alvarez – Library Specialist – Grainger Engineering Library Information Center – 2/12/2024

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HR NEWS: Departures

  • Sara Becker – Library Specialist – Central Access Service – 2/29/2024
  • Katie Slough – Accounting Officer – Business & Human Resources Service Center – 3/1/2024
  • Marla Crook – Senior Library Specialist – Interlibrary Loan & Document Delivery – 3/31/2024

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HR NEWS: Civil Service Vacancies

  • Marketing Associate – Communications – Interviewing
  • Associate Infrastructure Specialist/Infrastructure Specialist – Library IT – Decision Soon

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit

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For each topic, one session will be held in-person and one will be held via Zoom. The sessions are listed in the Staff Calendar and on the Hub Wiki Training Schedule page (login with your NetID and password). Please contact the Reference Management Team ( if you have any questions about the Hub Trainings.

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EVENTS AND TRAINING: Introduction to LibGuides
Monday, March 4 at 2 pm

This hands-on training session is intended for anyone who has, or will have, responsibility for creating and maintaining LibGuides in their library unit, including those new to LibGuides and those looking to refresh LibGuides skills. Access to your unit’s LibApps account is required for this session, and is open to all library staff and GAs.

In this session, participants will…

  • …learn what LibGuides are and best practices
  • …learn how to access, create, edit, and maintain accessible unit LibGuides
  • ….learn where and how to receive LibGuides help and support

Questions about this session, and other LibGuides queries, may be directed to

Related LibGuide: Getting Started with LibGuides by Teaching, Learning, and Academic Support Library

Please register to attend this event:

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EVENTS AND TRAINING: This LibGuide is on Fire: How to Assess & Review Your LibGuides
Tuesday, March 5 at 11 am

This workshop session is intended for people with existing LibGuide experience and is a follow-up to the Introduction to LibGuides Training session.

During this workshop you will learn:

  • The current state of LibGuides at the University Library
  • How to create a review cycle
  • How to implement a workflow for assessing, reviewing, and deleting LibGuides

Questions about this session, and other LibGuides queries, may be directed to:

Please register to attend this event:

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EVENTS AND TRAINING: Escape Room Night, Book Club, and Craft Night
Laura Poulosky, Residence Hall Librarian
March 5, 19, and 27

Our spring semester hours will be Monday through Friday (12-7 pm). We’re planning some fun outreach events for the month of March:

  • Escape Room Night | Tues., Mar. 5th
    Choose from a selection of Escape Room Kits and try to solve one with your team! Snacks provided. (Co-sponsored with the Honors Living-Learning Community)
    ISR Room 94A/B – 6:30-8:30 pm
  • Book Club – True Biz by Sara Novic | Tues., Mar. 19th
    Co-sponsored with the Honors LLC, get a free copy of the book when you sign up to attend, while supplies last! Contact Laura Poulosky at l-poulo@illinois-edu to sign up.
    ISR Room 94A – 6:30-7:30 pm
  • Craft Night: Your Choice: Make Friendship Bracelets or Crochet | Wed., Mar. 27th
    All materials—and snacks—provided!
    SDRP 2009 – 5:00-7:00 pm

For any questions, please contact Laura Poulosky at

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EVENTS AND TRAINING: Library Teamwork and Engagement (Zoom) Module 3
Tuesday, March 19 at 11 am

We are pleased to invite you to participate in the University Library DEIA Educational Workshop Series. This series was developed by Dr. Ellen Burts-Cooper of Improve Consulting in collaboration with the DEIA Task Force. These workshops are a mixture of presentation and discussion, led by two library facilitators. By attending this workshop, you will have the opportunity to meet colleagues from across the library and learn from each other. This workshop, Library Teamwork and Engagement, focuses on teamwork and collaboration, discussing trust and creating an environment of engagement.

We will have more workshops next semester, please keep a look out for them.

Please register to attend this event:

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Thursday, March 21 at 10 am

Keep a lookout for an email (with a Zoom link) from Beth Lewis via LIB-NEWS. If you have any agenda items you want to share at this Hangout, please send them to

Also, we are always looking for volunteers who would be willing to host social time following the Hangouts. Please consider being on an “on-call” list. We need volunteers to keep the social times going! Email if interested.

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If you would like to submit content for the April issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, March 22, 2024.