January Library Office Notes






ANNOUNCEMENTS: University Librarian Note
Check back next month for a note from Dean of Libraries and University Librarian Claire Stewart.

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

  • Hannah Burnett
  • Liz Potsch
  • Shelby Strommer
  • Rebecca Wright
  • Jenna Zeidler

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

Did you know one of the most efficient ways for libraries to engage students is through their professors and advisors? In the Fall 2023 Library Service Satisfaction Survey, we asked the participants to indicate ways in which they learn about library services, resources and events. 41% of the participants said they learn through a professor or an advisor, and 38% from flyers, posters or digital displays. Surprisingly, less than 20% of the participants indicated that they learn about the libraries from their friends or from social media sites.

For more information about the Library Service Satisfaction Surveys, please contact Library Assessment (assessment@library.illinois.edu).

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Update
Victor Jones, Jr., Director of Diversity, Equity, Inclusion, and Accessibility

Additional dates for the DEIA Education Workshop Series this spring are forthcoming.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meeting minutes of the CDC are posted at:
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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ANNOUNCEMENTS: Wellness Committee

January marks the beginning of a new year and new resolutions, but also serves as a reminder of the importance of giving back.  One way to give back is to give of your time, and give blood. National Blood Donor Month is an annual campaign dedicated to raising awareness about the crucial need for blood donations.

Check out the Wellness Committee post on the Growing People blog for more information.

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FACILITIES NEWS: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please
see wordpress.library.illinois.edu/staff/facilities.
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BUSINESS NEWS: Tips for Requesting Travel Reimbursement
Kim Johnson, Associate Director Fisc Operations – Lr Associate

Promptly ask for a reimbursement. A good rule of thumb is to submit your reimbursement within 3 business days of returning from your trip when everything is fresh in your mind. If a reimbursement request is processed after 60 days of travel, the reimbursement would be taxable per IRS rules. Taxable amounts will be submitted to the OBFS, University Payroll and tax of approximately 30% will be withheld from the employee’s paycheck. These amounts will be included on the employee’s Form W-2.

Upload the approval email that you received for the Business Office with your receipts in the Purchasing App.

Include a detailed Business Purpose. Include the 5 W questions: Who, What, When, Where, & Why does it benefits the University. Most of the time, using these questions, you will be able to provide a detailed enough business purpose that will pass University Payable scrutiny.

When requesting per diem, please complete the Per Diem Request Form. Only check the boxes for the meals you are NOT being reimbursed. Breakfast provided by the hotel would be considered a deduction. This is how Chrome River has us enter per diem. Please note that per diem can only be requested for travel overnight per University policy.

You can find all our forms and the Purchasing app on our Business Office web page.

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HR NEWS: Filled Positions

  • Kayla Mesker – Library Specialist – Music & Performing Arts Library – 1/8/2024
  • Catherine Case – Library Specialist – Music & Performing Arts Library – 1/8/2024
  • Mark Hewitt – Library Specialist – Grainger Engineering Library Information Center – 1/8/2024
  • Sindhuri Rekulapally – Accountant I – Business & Human Resources Service Center – 1/16/2024
  • Raegan Carter – Library Specialist – Funk ACES Library – 1/16/2024

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HR NEWS: Departures

  • Jason Colwell – Systems Administrator – Library IT – 12/10/2023

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HR NEWS: Civil Service Vacancies

  • Library Specialist (Midnight – 8 AM) – Grainger Engineering Library Information Center – Interviews soon
  • Senior Library Specialist – Ricker Library of Architecture & Art – Interviews soon
  • Marketing Specialist – Communications – closes 1/22/2024
  • Associate Infrastructure Specialist/Infrastructure Specialist – Library IT – Posting soon

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HR NEWS: In Memoriam

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Library Annual Recognition Event
January 9 at 8:30 AM

Libraries will remain closed until 1 PM while this virtual event is happening. The event will have an optional virtual coffee in small groups beginning at 8:30 AM until the event formally starts at 9:15 AM. Our guest speaker will be Dr. Ellen Burts-Cooper. Following her talk, there will be a recognition of service years, new employees, and presentation of the Library Outstanding awards. We encourage everyone to attend. Those who do not wish to attend should work with their unit head to request vacation time or make arrangements with their unit head to work for the unit that morning.

Please mark your calendars and plan to attend this event! We are looking forward to celebrating with everyone!

Zoom information: https://uiuc.libcal.com/event/11542283

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EVENTS AND TRAINING: Let Claire Buy You a Beverage
Claire Stewart, Dean of Libraries and University Librarian

You pick, I buy! This one-on-one meeting will let us venture out together for a get-to-know-you conversation. You pick the location and the beverage, and Claire picks up the tab. We can leave campus, go for a walk-and-talk, hole up in your favorite campus café nook, connect over smoothies, or whatever you decide.  If your plans change, you can cancel or reschedule any time before the event.

Register for Let Claire Buy You a Beverage for the following dates:

  • January 10th 9am, register here
  • January 16th 4pm, register here
  • January 18th 8:45am, register here
  • January 25th 4pm, register here

These are approved events; Civil Service non-exempt staff should get permission from their supervisor before signing up.

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EVENTS AND TRAINING: From Closet to Classic: Ann Bannon and Cecilia Tan Discuss 20th Century Lesbian Pulp & Erotica
Thursday, January 18th, 7:00 pm Central

Please join the Rare Book & Manuscript Library via Zoom for a conversation between two of the most influential writers in lesbian pulp and erotic fiction of the 20th century.

Please register at https://go.illinois.edu/closet to receive a link to the Zoom webinar.

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EVENTS AND TRAINING: Coffee for 5 With Claire
January 24, 9 am

Coffee for 5 –https://uiuc.libcal.com/event/11691033

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EVENTS AND TRAINING: Trivia, Craft, and Paint & Sip Night
Laura Poulosky, Residence Hall Librarian

Both Ikenberry and Illinois Street Residence Hall Libraries will re-open for the Spring Semester on Tuesday, January 16th. Our spring semester hours will be Monday through Friday (12-7 pm). We’re planning lots of fun outreach events for spring semester, starting with:

  • Trivia Night | Wed., Jan. 24th
    Play pub-style trivia, with pizza, snacks, and extra goodies for the winning teams!
    ISR Room 50 B5:30-7:30 pm
  • Craft Night and Paint & Sip | Wed., Jan. 31st
    All materials—including snacks and mocktails—provided!
    SDRP 2003 – 5:00-7:00 pm

For any questions, please contact Laura Poulosky at l-poulo@illinois.edu.

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If you would like to submit content for the February issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, January 19, 2023.