March Library Office Notes




ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Library Building Project Update – 3/1/2022
Tom Teper, Associate Dean for Collections and Technical Services

Project Meetings for February 2022

During the month of February, representatives from the University Library, University Administration, and Facilities and Services met with members of our Architecture/Engineering (A/E) Team on February 3rd, 9th, 10th, 16th, 23rd, and 28th. These meetings included:  reviews of progress on the design development; meetings to discuss information technology needs in the facility; discussions of the curtain wall replacement; specifications and needs for the work Wiss, Jenney, Elsesnor (WJE) is conducting to examine the building for moisture risk; and to participate in the opening of RFP responses for the Construction Manager proposals.

Project-Related Meetings Scheduled for March 2022 (as of 2/28/2022)

The following meetings include both scheduled project meetings (with project designation of U20118) as well as additional meetings that involve select representatives of the A/E, F&S, and University Library.

  • 3/2/2022 – U20118 UGL Building Project – Design Meeting
  • 3/2/2022 – U20118 UGL Redevelopment – Security Meeting
  • 3/4/2022 – U20118 UGL Site Design Discussion
  • 3/25/2022 – UGL Redevelopment Design Development: Scope Clarification Discussion

Other Activities

As noted, the University Library, F&S, and other campus partners have been working with WJE to kick off their work on the site analysis. More information about WJE’s starting is located here:

Efforts to barcode and improve inventory management continued over the last month. The Division is continuing work related to their opening exhibit.

Proposed Project Schedule

The kick-off meeting included a review of the proposed project schedule from the point that “conceptualization” began on July 21, 2021 through what is called “substantial completion” of construction work. Those dates in the future become increasingly speculative. At present, the schedule is as follows:

a. Conceptualization

  • 07/21/2021 work session
  • 08/12/2021 submission date
  • 08/26/2021 est. Concept review meeting

b. Schematic Design

  • 11/09/2021 submission date
  • 11/23/2021 est. SD review meeting

c. Design Development

  • 01/22/2022 submission date
  • 02/04/2022 est. DD review meeting-BOT Preparation

d. Construction Documents 50%

  • 03/31/2022 submission date
  • 4/14/2022 est. 50% CD review meeting

e. Construction Documents 95%

  • 07/04/2022 submission date
  • 07/18/ 2022 est. 95% CD review meeting
  • 08/18/2022 100% CD completion

f. Bidding/Award

  • 08/18/2022 Advertise for Bids
  • 08/25/2022 Pre-bid /Pre-pricing meeting
  • 09/30/2022 Bid Opening – To be confirmed
  • 01/04/2023 Notice Proceed

g. Board of Trustees approval (required on if individual contract is over $2,500,000.)

h. Construction – Start/End *

  • 01/05/2023 – 05/29/2024


On February 24, 2022, Tom Teper presented to the Champaign-Urbana Sunrise Rotary Club at their invitation in order to discuss the building project’s current status.

As noted earlier, efforts as underway to develop a video associated with the project.
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ANNOUNCEMENTS: OTM Patent Data Integrated into Illinois Experts
A recent collaboration between the Library’s Scholarly Communication and Publishing unit and the University’s Office of Technology Management (OTM) has resulted in the integration of OTM’s patent data into Illinois Experts. Over 1,200 citations for patents issued by the United States Patent and Trademark Office to the University and its researchers are now available on the Experts portal and have been linked to both individual researcher and departmental profiles. Dating back to 1968, these citations represent several decades of University research and innovation that have produced beneficial societal and economic impact.

Illinois Experts is a research information management service that supports a variety of campus use cases—including facilitating discovery of campus research and scholarship via a public portal and suppling automatically updated publication data to faculty profiles across multiple campus websites. Researchers may export patent citations from their own Experts profile to the ORCID registry. Patent data from OTM will be routinely updated in Experts on a semiannual basis.

Questions about Illinois Experts may be directed to
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ANNOUNCEMENTS: Drop-in Consultation Services
Stop by the Scholarly Commons in Main Library Room 220 to consult with experts on a range of tools and topics, including geospatial data, copyright, media creation, and data collection, management, and analysis. Drop-ins are offered each week, Monday – Friday. No appointment needed. Full schedule below.

  • Mondays—Research Data Services (11 a.m. – 1 p.m.)
  • Tuesdays—Geographic Information Systems (11 a.m. – 1 p.m.)
  • Wednesdays—Copyright (11 a.m. – noon)
  • Thursdays—Qualitative Data Analysis (1 p.m.-3 p.m.)
  • Fridays—Media and Design (10 a.m. – noon)

Can’t make drop-in hours? No worries. Email us at to set up an appointment with our team.
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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

March is Women’s History Month and we thought we would use this to highlight the role of women at the University Library. Did you know that as of 2021, 65% of the library staff (including Academic Professional, Civil Service, and Faculty) is comprised of those who identify as women. Across campus that number is only 47% which is around the same number as students enrolled in undergraduate and graduate education.

A note regarding data timelines: UIUC statistics are an average of the past ten years (starting with academic year 2012-2013), while national data was collected from The National Center for Education Statistics (NCES). National enrollment and post-secondary employment statistics are from the most recent data tables from academic year 2019-2020.

Bonus Historical Factoid: Katherine Lucinda Sharpe was Director of the Library from 1897-1907. Read more about her and the first “Lady Librarians” here.

Image created by Lindsay Taylor (Library Assessment Graduate Assistant). Text written by Belinda Bolivar (Library Assessment Specialist) and Lindsay Taylor.
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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Meeting Minutes
Minutes from past DEIA Task Force meetings are online on the Task Force web page.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.
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HR NEWS: Filled Positions

  • Stephanie Luke – Metadata Librarian – Acquisitions and Cataloging – 3/16/2022

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HR NEWS: Vacancies

  • Library Specialist – Music and Performing Arts Library – closed 2/16/2022
  • SR Audio, Video, and Emerging Technology Specialist – Library IT – closes 3/3/2022
  • IT Specialist – Library IT – posting soon
  • Multi-level Application Integration Developer (ITTA) – Library IT – posting soon
  • Coordinator, Grainger IDEA Lab – posting soon

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HR NEWS: Searches Completed 

  • Metadata Librarian – Acquisitions and Cataloging, FAC – Dan Tracy, Chair

Kick-off scheduled for June 22, 2021. EC approved JD. Job live on the job board. Closing date August 20, 2021. Phone screenings held Sept 7, Sept 8, Sept 9, and Sept 14. Virtual interviews scheduled for Oct 13, Oct 15, Oct 19 and Oct 20. Offer extended. Stephanie Luke start date will be March 16, 2022.

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HR NEWS: Searches in Progress

  • Classics Librarian – Literature and Languages Library, FAC – Marek Sroka, Chair

Kick-off held October 5, 2021. EC approved JD. Job live on the job board. Job closed January 3, 2022. Phone screenings scheduled for Feb 10, Feb 14, and Feb 15.

  • Head, Grainger Engineering Librarian – Grainger Engineering Library Information Center, FAC – Chris Wiley, Chair

Kick-off held November 15, 2021. EC approved PD. Job live on the job board with an extended closing date of February 17, 2022.

  • Visiting Assistant or Associate Archives and Literary Manuscript Specialist – Rarebook & Manuscript Library, FAC – Caroline Szylowicz, Chair

Kick-off scheduled for January 27, 2022. 

  • Program Director – Mortenson Center for International Library Programs, AP

Kick-off scheduled for February 22, 2022

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HR NEWS: In Memoriam 

  • Mavis E. (Bly) Bargon

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit
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EVENTS AND TRAINING: Starkiller to Skywalker: How Star Wars Evolved from Script to Screen

Ben Ostermeier, GA in RBML and Scholarly Commons, just released a new digital exhibition he has curated:
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EVENTS AND TRAINING: Engineering Change in Libraries: A Pathway for Meaningful Action
The aim of Engineering Change in Libraries is to understand the Other and mobilize our libraries to provide more effective and equitable services and programs to underserved communities. Inspired by Dr. Agnes Kaposi, a catalyst for change and 31st Annual Mortenson Distinguished Lecture, Engineering Change is organized into two components: (1) the lecture (setting the context) and (2) a two-session workshop for library staff and stakeholders to engineer change in libraries in a process of understanding the Other and planning globally to create change locally.


An engineer of change, Dr. Agnes Kaposi (Engineer, Educator, Holocaust survivor, Author of “Yellow Star-Red Star”, recipient of the Most Excellent Order of the British Empire), and 31st Annual Mortenson Distinguished Lecturer), brings nearly a century of perspective as she tells her life story and the role of information as a source of power/control resulting in otherness, exclusion, propaganda, dislocation, as well as transformation in engineering change. A conversation, moderated by Dr. Valerie J. Matsumoto (George and Sakaye Aratani Endowed Chair on the Japanese American Incarceration, Redress, and Community, UCLA), connects Dr. Kaposi’s experiences with those of other marginalized and dislocated groups worldwide, such as Japanese Americans, to identify similarities and differences across time and locations, in order to understand the Other and rethink some of the most pressing issues that libraries face in promoting equitable communities in our information-intensive and networked society. The 31st Annual Mortenson Distinguished Lecture took place on November 8, 2021. Watch recording at


Engineer change in libraries in an international workshop to learn and plan globally to create change locally. Library staff and stakeholders are invited to attend a two-session workshop to understand the Other by learning from each other’s experiences and challenges, connect as a community of practice, engineer meaningful action, and implement the solution while supporting each other in their journeys to engineer real change in their libraries and communities.

Each interactive workshop, a pathway/process to engineer change in libraries, focuses on a specific area of action. It is presented in two 1.5-hour sessions, with the second session occurring two months following the first one, and virtual open consultation hours midway. The first session begins with a speaker introducing the topic; followed by group discussion of local experiences, brainstorming, and prioritizing an issue to be addressed; then collectively, participants develop an action plan that they will apply at their library. During a two-month period participants implement their action plan locally and have an opportunity to ask questions and obtain input midway through the process. After two months, the participants reconvene in the second session as a community of practice to reflect and improve on their action plan, as needed.

To understand the need to engineer change from one story of the Other/persecuted, participants are encouraged to listen to the recording of the Lecture.

WHO should attend?

  • Library personnel, particularly those with responsibilities for public libraries, community libraries, school or academic libraries
  • Educators, researchers and students in university departments of librarianship and cognate disciplines
  • Library trustees, friends and volunteers
  • Government officials, policy makers, and others responsible for libraries
  • Library stakeholders

HOW LONG are the workshops?

  • 1.5 hours per virtual workshop session
  • Each workshop is made up of 2 sessions, two months apart, with optional virtual open consultation midway

WHEN are the workshops, and WHAT is the focus of action?

  • Inaugural Workshop on Dislocation
    Feb 15, 8:00-9:30 am CT session 1
    March 15, 8:00-9:30 am CT open consultation
    April 19, 8:00-9:30 am CT session 2
    FREE registration <click here> for Inaugural Workshop on Dislocation.
  • Workshop on Propaganda
    March 1, 4:00-5:30 pm CT session 1
    April 5, 4:00-5:30 pm CT open consultation
    May 3, 4:00-5:30 pm CT session 2
    FREE registration <click here> for Workshop on Propaganda.

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EVENTS AND TRAINING: CARLI Professional Development Alliance Events

  • Intellectual Freedom and Social Justice: Core Values of Librarianship
    March 1 at 10 AM
    Throughout my work, I argue that intellectual freedom leads to social justice. A quick review of the 2020 American Library Association’s Office for Intellectual Freedom’s (2020) Most Challenged Books list demonstrates that the majority of the books on the list are focused on diverse topics including race and gender expression. Without support for intellectual freedom, the voices of people who are marginalized would not be heard. However, the discourse continues to focus on how support for intellectual freedom leads to the proliferation of hate speech and other harmful expression and is against the core value of social justice/social responsibility. I believe this is because the field of library and information science has not sufficiently integrated Kimberle Crenshaw’s (1989) concept of intersectionality into our core philosophical foundations. Crenshaw’s theory of intersectionality argues that individual progress and development, social space, and group identity are all equally important for human flourishing.
    Register for this event.
  • Open Pedagogy Series Workshop 1: Introducing Open Pedagogy: From Open Resources to Equitable, Student-Centered Practices
    March 8 at 2 PM
    In this workshop Will Cross will introduce open pedagogy, an access-oriented commitment to learner driven education. Just as open educational resources (OER) can remove financial barriers for students, open pedagogy empowers faculty and students to build courses that reflect and connect out to the world in which they live. This workshop will introduce the core values of open pedagogy and walk you through successful models for putting open pedagogy into practice. You will leave with a deeper foundation in open pedagogy and be prepared to join us in our follow-up workshop on implementing open pedagogy.
    Register for Workshop 1
  • Sustaining the Infrastructure of OER Across Universities
    March 10 at 2 PM
    OER adoption requires more than the work of librarians. Collaboration is essential to have a long-term impact as well as weather the storms of turnover, a global pandemic, and piecemeal funding. Panelists will share practical advice on how to identify stakeholders, prioritize student success, and get buy-in from university administration. They will also cover the work of a task force in the UNC System that involves librarians, instructional designers, and university admin to streamline access to open educational resources.
    Register for this event.
  • Open Pedagogy Series Workshop 2: Implementing Open Pedagogy: Outreach and Advocacy for Developing Faculty Partnerships
    March 15 at 2 PM
    In this workshop we will explore strategies for making open pedagogy work at your institution. Building on the Introducing Open Pedagogy workshop, we will explore strategies for developing a team to support open pedagogy and develop a tailored action plan for connecting with faculty instructors. Because this session is focused on outreach and team building, attendees are encouraged to invite colleagues from across campus including instructional designers, learning technology experts and, of course, faculty instructors. You and your team will leave ready to implement open pedagogy strategies at your institution.
    Register for Workshop
  • Learnabout: Chrome Extensions
    March 21 at 4 PM
    Google Chrome web browser can be a valuable tool, especially if you take advantage of extensions. Confused? View this webinar to learn more about Chrome Extensions, how to use them, some of the most productive, and more!
    Register for this event.
  • Timely Talks with Library Leaders II
    March 22 at 1 PM
    This ASERL Series will give registrants an opportunity to find out what different library leaders are thinking, planning and strategizing as we navigate through the pandemic. Registrants will also have an opportunity to ask direct questions to the library leaders during the Q&A period.

A few topics that will be addressing on the panel:

Budgets — How are they advocating for additional money and resources in the middle of a pandemic?
Employee Retention/Morale — Do they have a plan to combat the Great Resignation/low morale and attracting new talent?
DEI/EDI – How do you maintain a commitment to EDI/DEI in today’s political climate?
Stakeholders – What strategies do you use to exceed stakeholder expectations while being empathetic to work life balance?
Connection/Communication – How do you maintain connected to your staff in a Zoom/webinar work environment?
Register for this event.

  • Navigating Difficult Conversations About Race: Awkward Dinners
    March 24 at 1 PM
    Awkward Dinners are intended to gather small groups of diners in public or private spaces for facilitated discussions on race. In contrast with our award-winning Unity360 Community Race Dialogues, where we can have from 30 to 70 participants, Awkward Dinners provide a more intimate setting in which to express feelings and be heard, and the chance to learn how to disrupt racism in our daily lives.  The “awkward” part comes when participants step outside of their comfort zones to share and learn from diverse perspectives on race. 

Join us for this interactive webinar where Roni and Ithan will share their success stories and how you can modify these strategies for your organization.  The session will include instructions on how to design, facilitate and evaluate these programs and how to keep the conversations going after the event ends.
Register for this event. 

  • CARLI OER Office Hour: Faculty & Student OER Collaborations
    March 29 at 1 PM
    The CARLI OER Committee invites CARLI members to an informal discussion on Faculty/Student OER Collaborations. Those working on local OER and affordable programs are encouraged to attend and share their thoughts and experiences, and learn from their CARLI colleagues.
    Register for this event.
  • CARLI OER Faculty Workshop: Supporting Academic Success: Open Educational Resources and Affordable Course Materials
    March 30 at 11 AM
    The CARLI OER Committee invites institutions to share with their teaching faculty this opportunity to attend a workshop to learn about open educational resources including open textbooks. The workshop will identify the problem are we trying to solve, explain open educational resources including open textbooks and affordable course materials, and provide options for what can we do. After attending, CARLI-member teaching faculty will be invited to write a short review of an open textbook in the Open Textbook Library.
    Register for this event.
  • The Evolving Library School Curriculum
    April 5 at 1 PM
    In the last few years, library schools have reevaluated their offerings to ensure that a graduate level education aligns with the skills needed for the field. It requires striking a balance between the theories that underpin our profession and what it all looks like in practice. These changes may involve opening up more choices, allowing students to pick specialized tracks. In some cases, it may involve getting rid of some required courses altogether. Panelists from four library schools across the country will share what they have done to adapt their curriculum and what it means for the future of the profession.
    Please register for this event.
  • Learnabout: Google Forms
    April 11 at 4 PM
    Need to create a survey? Registration form? Attendance? Want to create a feedback form? Google forms is an easy-to-use and versatile tool for creating web forms. This webinar will give the basics and some of the more useful features of this tool.
    Register for this event.

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Link for all sessions:

Please contact Sara Holder at if you have any questions.

  • Finding Statistics
    March 8 at 2 PM and March 11 at 3 PM

    Description: This session will cover the statistical reference interview as well as major sources for statistics, including the US Census.
    Learning outcomes: Participants will: 1. Learn to think systematically about the statistical reference interview and finding statistics in order to provide robust answers to statistical questions from users. 2. Understand Census surveys and geography in order to obtain desired content and geographic scope of data.
    Who should attend: New session – strongly encouraged for everyone
    Instructor(s): Karen Hogenboom & Sanga Sung
  • PSED – More than an acronym!
    March 22 at 2 PM and March 25 at 3 PM

    Description: This session will highlight the types of questions and subject areas that PSED specialists are trained to help with. We will discuss how best to identify queries that need that subject specialist to find, go over sample questions referring to our unique collections, and explore the different terminologies you might hear that will help you know when to refer those STEM questions.
    Learning outcomes: Participants will learn how to identify STEM questions quickly based on common vocabulary and terminology used in STEM fields, which resources are covered by PSED, which subject specialists to refer for specific STEM queries, and what specialized services the PSED provides for patrons.
    Who should attend: New session – strongly encouraged for everyone
    Instructor(s): Alex Cabada & Megan Johnson
  • Government Information in Reference
    March 29 at 2 PM and April 1 at 3 PM

    Description: The federal, state, local, and international government entities produce a massive amount of information on a wide range of subjects that can be used for research in various academic disciplines as well as non-academic activities. This workshop will give an overview of major government resources particularly needed for library reference work and introduce best strategies for navigating them.
    Learning outcomes: Participants will understand which online and print government resources are available and how they can be used to address library reference questions.
    Who should attend: New session – strongly encouraged for everyone
    Instructor(s): Sanga Sung
  • Versions of the Version of Record: Preprint Servers, Author Manuscripts, and More!April 12 at 2 PM and April 15 at 3 PM
    Description: Increasingly, almost every journal article that is published (Version of Record) has another version — or multiple — that is freely available. Preprint servers, institutional repositories, ResearchGate, unpaywall, etc. are all important resources for helping users find copies that serve temporarily or completely instead of the publisher version when the library is not a subscriber.
    Learning outcomes: Participants will be able to… describe the different journal article versions and their relationships to the version of record; develop a search strategy to locate alternatives to the version or record; articulate the benefits and caveats of using alternative versions.
    Who should attend: New session – strongly encouraged for everyone
    Instructor(s): Lisa Janicke Hinchliffe
  • Names and dates and places—oh my!: helping patrons with genealogical research questions
    April 19 at 2 PM and April 22 at 3 PM

    Description: This session will provide an introduction to public-facing genealogical research resources, including Heritage Quest Online and HPNL’s Genealogy Resources LibGuide, as well as internal staff resources, such as the Reflib How-to entry in the Main/UGL Reference Hub wiki. It would also equip staff with some straightforward steps to help demystify and respond to family history related questions.
    Learning outcomes: Participants will be able to: 1. Analyze genealogy related reference questions, as a first step in searching for appropriate resources to consult or refer to. 2. Locate resource(s) in the Library, and/or outside of Library, that may be helpful when responding to genealogical research requests.
    Who should attend: New session – strongly encouraged for everyone
    Instructor(s): Wendy Gregory

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EVENTS AND TRAINING: Jai Chakrabarti Speaks: A Play for the End of the World
March 3 at 4PM

Please mark your calendars and join the International and Area Studies Library (with the support of a long list of co-sponsors) for a hybrid event featuring award winning author Jai Chakrabarti who will be speaking on his novel A Play for the End of the World.

People wishing to attend in person may come to the Asian American Cultural Center and enjoy free refreshments. Those who would like to attend virtually can register at:

We have a copy of the book in the library if you’d like to read the book in advance but that is not necessary to enjoy the event!
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EVENTS AND TRAINING: Savvy Researcher Series – Basics of Congressional Information
March 9 at 2PM

The United States Congress produces various sources of information that can be valuable when researching a particular issue or policy or when looking in to members or procedures of the Congress or other organizations and institutions. In this workshop, we will go over the basics of the legislative process, the major publications including Congressional hearings, the Congressional Record, Serial Set, etc..

Zoom Registration
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EVENTS AND TRAINING: Library Blood Drive
March 10 at 11:30AM

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March 23 at 9AM

Please see the email (with a Zoom link) from Lucretia Williams via LIB-NEWS. Complete and submit the Library Hangout Suggestion and Volunteer Form if you have a topic to share.
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March 29 at 10AM – 12PM

Academic Professionals and Civil Service Professionals are invited to a forum hosted by the LCP (Library Committee of Academic and Civil Service Professionals).
APs and CSPs: Watch for an email with the agenda and Zoom link!
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EVENTS AND TRAINING: LibGuide Training Sessions
March 30 at 12PM and March 31 at 2PM

The Office of Information Literacy will be offering two LibGuides training sessions in late March for those new to LibGuides, or those who would like to refresh their skills. Both sessions contain the same content, and will be taught by Anri Brod, the Information Literacy Graduate Hourly.

Zoom information sent via LibNews on February 8 from Anri Brod.
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If you would like to submit content for the April issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by March 18, 2022.