October Library Office Notes





ANNOUNCEMENTS: Executive Committee Meetings
Do you want to know what is happening at Executive Committee meetings? What is on the agenda? This is a reminder that the agendas and minutes of the EC meetings are available online at http://www.library.illinois.edu/committee/exec/ExecutiveCommitteeMeetings2014-2015. You will also find related discussion documents and approved policies posted there. Agendas, minutes and related documents for many of our library-wide committees are also online. Go to the Library Committee Handbook and choose the group you want to know more about. Many of the Library Committees post these items on a regular basis to help you stay informed about the issues in the Library and the actions of your colleagues.
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For your edification and amusement, we’ve culled some facts and figures from FY14 Library unit annual reports. Unit annual reports since 2000 may be accessed through the Office of User Services website, http://www.library.illinois.edu/planning/. The figures below cover July 1, 2013 to June 30, 2014. This month we feature collections-related data.

  • 45,896 new items added to the Main Stacks collection
  • 2,800 items transferred out of the crowded Ricker Library to the Main Stacks
  • 8,100+ items transferred out of the likewise crowded Classics Library to the Main Stacks or Oak Street
  • 17,863 items in the newly acquired Erlewine collection of astrology materials, processed by CMS and SSHEL
  • 252,571 items accessioned at the Oak Street facility
  • 188 items at Oak Street transferred back to other campus libraries due to use levels

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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of September 30, 2014 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
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HR NEWS: Civil Service Staff Openings

  • Library Specialist, Acquisitions, requires French/German language, currently working with Staff Human Resources to identify candidates with language skill set needed
  • Library Specialist, Central Access Services, interviewing, 2nd referral
  • Library Specialist, Central Access Services, interviewing 1st referral

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HR NEWS: New Employees 

Academic Professional (since September 25, 2014)

  • Megan Hixon, Archival and Literary Manuscripts Specialist, RBML, September 16, 2014
  • Scott A.R. Koeneman, Assistant Dean for Advancement, September 19, 2014
  • Kirsten Feist, Instructional Services Specialist, October 1, 2014

Civil Service (since September 25, 2014)

  • Nancy Taylor, FTE increase to 100%, Music and Performing Arts Library, 9/29/2014

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HR NEWS: Separations

Academic Professional

  • Annette Morris, Brittle Books Coordinator, retired effective September 24, 2014

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HR NEWS: New Processes forAcademic Hourly Hiring
Academic Human Resources now requires that Academic Hourly position descriptions be approved BEFORE the employee can start working. Please be sure to submit your position descriptions before the JOYCE transaction is initiated. Please direct any questions to our office.
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FACILITIES: Projects in Planning

  • Main Library – Gregory Drive Sidewalk/abandon electric vault cover replacement. Consultant is designing the replacement lid/sidewalk for a section of sidewalk along the south side of the Main Library that has major deterioration. Work being performed in vault in preparation for vault lid cover replacement – Fall Semester 2014. Facilities & Services’ project.
  • Main Library – 1st floor center restroom renovation. The project will renovate both spaces providing one accessible women’s and one accessible men’s restroom on the first floor adjacent to the Marshall Gallery. Construction to start Fall 2014. Facilities & Services’ project.
  • Main Library – Room 220 operational planning for Scholarly Commons and Center for Innovation in Teaching and Learning (CITL) services. Operational planning continues. Schedule for renovation is being developed.
  • Grainger Engineering Library & Information Center – Design Center – New collaboration project between the College of Engineering and Grainger Engineering Library. Current proposal would re envision the west end of the basement level – room 000 and the center section. Library Facilities removing cantilever shelving and relocating existing furniture in anticipation of remodeling. Space to be cleared by the end of October 2014.
  • Horticulture Field Laboratory – University Archives NEH Grant Remodeling – The project will replace the existing environmental system for the three existing vaults, construct a new vault for instrument storage in room 108 and install fire suppression in all 4 vaults. Received 50% construction documents and review meeting is set for October 13, 2014.
  • Administration move to 4th floor – layout options still in progress
  • 2014 Matching Funds
    -UGL and Main door replacement – F&S hiring retainer consultant – reviewing estimate
    -Main Library corridor flooring replacement and stair renovation – meeting set with F&S
  • Oak Street Library Facility – mobile shelving purchase – LBO and Library Facilities working on sole sourcing product.
  • Phase 2C – South Light Court, Roofs and Exterior Duct work – F&S is looking into FY15 maintenance funds for roof replacement, defining scope of work for consultant to investigate exterior duct work elimination and Facilities Planning Committee rescheduling.

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FACILITIES: Projects in Construction

  • Main Library – Room 1 Renovation for Technical Services – CAM will provide new space and furniture for the staff currently located in room 220 Main Library. The room is in the final stage vacating remain surplus shelving and equipment and wall repair and painting have begun. Initial furniture plan is being finalized along with investigation by F&S for HVAC and lighting. Library Project.
  • Main Library – Air Conditioning Plant – Main Stacks Cooling Tower Replacement. Two existing cooling towers located above the 4th Main Stack addition will be replaced in the next 9 months. Site mobilization will take place in late September 2014 and cooling tower replacement starting in October 2014. The southeast section of Parking Lot E3 will be closed in September for construction staging. Power feeds to Library IT file server room and office suite is being relocated September 27, 2014 in anticipation of this project. Facilities & Services project
  • Main Library – Phase 2B Masonry Restoration and Window Replacement – North Lightcourt. Mortar grinding is 100% complete. Window replacement – 98% complete, change order work for the remaining light court window replacements has begun. The remaining 10 arched topped windows on the east façade of Reading Room 200 will be replaced in late November 2014.
  • Main Library – Room 146 renovation in preparation for the University Archives relocation. Painting and flooring replacement and window shade installation complete. Electrical and data work to follow the completion of the shelving and furniture layout. Shelving and furniture orders in progress.
  • Undergraduate Library – additional panel enclosures, reading/collaboration tables and staff loanable tech cabinets ordered for the Media Commons.
  • Main Library – Parking Lot E3 Drainage Study Consultant has finalized the plan for resolving the water overflow from the E3 parking lot into the west basement entry and loading dock. Campus Parking is reviewing construction delivery methods and schedule. The work will be done summer 2014 or summer 2015. Facilities & Services, Campus Parking and Library project.

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FACILITIES: Projects in Completion

  • Main Library – Preservation 425, 425A, 425B, 425C, 427, 429, 437 and 439. Preservation staff have completed their move into their office spaces with final remodeling of labs to follow. F&S will be providing construction services in rooms 425A, 425B and 439 (labs and work rooms).
  • Main Library – Room 106 Renovation The room should be finished by mid summer. It will be a hybrid conference/seminar/limited instruction space. The space is intended to provide flexible arrangements with 8 mobile tables, 35 chairs with casters, 3 – 80” flat panel displays mounted on N. W. & E. walls. Library IT is working with CITES on finalizing the necessary comments for the A/V in the room.

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October 2, 11am-4pm
Main Library Parking Lot
Sign up for on the Staff Training Calendar: http://www.library.illinois.edu/calendar/staff/
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Monday, Oct. 6, 1:30 – 4:30pm
Monday, Oct. 13, 1:30 – 4:30pm
Tuesday, Nov. 4, 1:30 – 4:30pm

For Flu Vaccine Information, visit http://www.mckinley.illinois.edu/General/News/flu_vaccine.htm.
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On Tuesday, October 14 from 2:00-3:00pm, the International and Area Studies Library will be hosting the first installment in our new “Chai Wai” series. Chai Wai is Hindi for “tea or something like that” and along with tea, these events will be serving up some enlightened conversations on important current issues of global import. The conversation will be informed and guided by a moderator and 3-4 experts or stakeholders in the issue at hand.

For our first Chai Wai event we will explore the issue of Migrants, Immigrants and Refugees, with a panel that includes a seasoned scholar, activists, and a student with a compelling story to share. The event will be held in the International and Area Studies Library in 321 Main Library and is free and open to the public. Come on out and bring your own thoughts, questions and ideas and enjoy free tea and refreshments!
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HR NEWS: Retirement Seminar
SURS is offering fall Retirement Education Seminars for members enrolled in the Traditional and Portable plans. The following one-day seminars will be held at the SURS office in Champaign. The sessions will be specific to your employer type. A session in Champaign for University Employees is scheduled for:
Tuesday, October 28th – University Employees

These seminars will be held from approximately 9:30am to 3:00pm. Registration is required. The enrollment fee is $20 per member and $10 for a non-member guest. Lunch will be provided.

Please contact a SURS representative at 800-275-7877 to register.

Topics will include:

  • Eligibility for retirement
  • Purchasing additional service credit–cost, availability, ways to purchase, how the purchase may benefit you
  • How benefits are calculated under both Money Purchase (if applicable) and General Formula
  • What happens when you pass away
  • Death Benefits–who qualifies, amount payable
  • Survivor Benefits–who qualifies, amount payable
  • Applying for your retirement benefit
  • What happens after you retire–preliminary estimated payment stage (PEP), taxes, automatic annual increase (AAI), returning to work after retirement
  • Benefits to having a counseling appointment within four years of retirement

See more at: http://www.surs.com/news-article/072214/retirement-education-seminars-champaign#sthash.h0zXqn01.dpuf
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EVENTS AND TRAINING: Principles for Effective Verbal Intervention
A discussion of basic strategies for dealing with disruptive, challenging, or difficult patrons. We will learn to view our patron interactions with greater awareness, learn introductory techniques to de-escalate problematic situations, and cover some basic self-care ideas.

Presenter Mickie Bailot
Before coming to the library, Mickie was an Agency Trainer for the Mental Health Center of Champaign County and taught Nonviolent Crisis Intervention.

Two identical sessions
Room 106 Main Library
Tuesday, October 28, 1-2pm
Thursday, October 30, 3-4pm

Sign up for on the Staff Training Calendar: http://www.library.illinois.edu/calendar/staff/
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EVENTS AND TRAINING: University Library Long Term Service Recognition Program for Civil Service Staff
Wednesday, October 29, 2014, 8:30am – 10:00am, at the ARC, Activities and Recreation Center, 201 East Peabody Drive, Champaign.

The Social Committee hopes as many staff as possible can attend this very popular annual recognition. Breakfast will be served!
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Tuesdays and Thursdays
11:00am, Room 106 Main Library

Sign up for on the Staff Training Calendar: http://www.library.illinois.edu/calendar/staff/
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If you would like to submit content for the November 1 issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, October 22, 2014.