February Library Office Notes





ANNOUNCEMENTS: University Librarian Note

2016 Retreat Intro
Strategic planning and retreats get a bad rap because they’re divorced from the work we need to do. I’m pleased that our efforts have been firmly grounded in our work, and want to begin by thanking Beth Woodard and the team that put today’s retreat together: it’s well-organized around the work of the Framework for Strategic Action. I also want to thank Lisa Hinchliffe and the Strategic Planning Steering Team for their outstanding work in creating the Framework. Read more…
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ANNOUNCEMENTS: Retreat Feedback
Over 200 people attended the Library Retreat on January 15th and participated in table discussions focused on brainstorming ideas for moving ahead in specific directions outlined in the Framework for Strategic Action (http://www.library.illinois.edu/planning/ADOPTEDFramework_for_Strategic_Action.pdf). Next steps to follow on the retreat discussions include:

  • Mid-February – Post summary notes from tables & solicit input
  • February/March – Cabinet, Executive Committee (EC) Discussions and identification of priorities
  • Early April – Recommendations for Next Steps & Priorities posted for public comment
  • Early May – University Librarian (UL) & EC post final recommended actions

What can you do to contribute to the conversation?

  • Voice your input on initial table discussions: Mid-February
  • Voice your input on recommendation for next steps and priorities: Early April
  • Voice your input to your supervisor, the EC, and Assistant University Librarians (AULs) (JoAnn Jacoby, Beth Sandore or Tom Teper): Anytime

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ANNOUNCEMENTS: NSM Assessment Reports and Publications
The last few months have been a rich time for reflecting on the New Service Model (NSM) program. A list of publications, presentations, and reports evaluating and assessing New Service Models is available at http://www.library.illinois.edu/nsm/assessment/index.html.

If you know of other items to add to this list, please email JoAnn Jacoby (jacoby@illinois.edu).
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A number of people have approached the Library Business Office with the question “Can I sign…?” In 99.9% of the cases the answer will be, no, you may not sign it. Signature approval within the University is a tightly administered privilege. Any document requiring a signature should first be vetted through the Library Business Office. Candy, Carole, or Kathie can best determine which of the possible paths a document might take.

In the case of money to be spent (accounts payable) the document must be sent to Purchasing. There it will be reviewed for compliance with the State of Illinois Procurement Code. This process can take as little as six weeks or as long as six months. The amount of time depends on the intricacies of the agreement and cooperation from the vendor.

When no funds are changing hands the document would go to the Contract Services Office for review. There the document, if simple, may be processed in a week or if it is very complex can take up to twelve months.

If funds are going to be received for work being for hire (training or archival services) the document, again, goes to the Contract Services Office. If the University template is used, it can be approved and completed within a couple of weeks. If the University template is not used it can take quite a bit longer in some cases.

If funds are going to be received for work related to a grant proposal submitted, this is processed through the Office of Sponsored Programs. These are generally handled in an expedient manner, so that the work proposed may begin as soon as possible.

Understand that the Library Business Office has little to no control of a document once it leaves here. The timing of how long a document may take for approval is only an estimate, so planning in advance is key.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of January 29, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: New Employees 

Academic Professional

  • Henry Borchers, Digital Library Technical Coordinator (formerly:  Digital library Specialist), Preservation and Conservation, January 16, 2016
  • Quinn Ferris, Rare Book Conservator, Preservation Services, February 1, 2016
  • Patricia Lampron, Metadata Specialist, Content Access Management, January 16, 2016

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HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Oak Street, Library Specialist, 50%, Waiting for first master referral

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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Talk by Ariel Waldman
Tuesday, March 1, 4:00pm
Alice Campbell Alumni Center Ballroom


The Scholarly Commons is hosting a visit from Ariel Waldman, who speaks about citizen science, science hackathons, and interdisciplinary research. Her public talk is on March 1 at 4:00 in the Alice Campbell Alumni Center Ballroom, with a reception to follow. Information about her talk and a link to her website are available at http://go.library.illinois.edu/arielwaldman. Please join us!

And contact Karen Hogenboom with questions at hogenboo@illinois.edu.
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If you would like to submit content for the March issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, February 19, 2016.