October Library Office Notes





ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin. 
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ANNOUNCEMENTS: Library Building Project Update – 10/1/2022
Tom Teper, Associate University Librarian for Collections and Technical Services | Project Manager, Library Building Project

Project Meetings and Updates for September 2022
During the month of September, representatives from the University Library, University Administration, and Facilities and Services met on several occasions to discuss elements of the project:

  • September 19th: Demolition Discussion – Library and campus personnel met to discuss demolition plans. This was followed later in the week with another meeting with F&S personnel.
  • September 21st: Landscape Design – Library personnel met with F&S, Capital Programs, and A/E representatives to onboard and discuss landscape design for Archives and Special Collections Building with new landscape architecture subcontractor.

Project-Related Meetings Scheduled for October 2022 (as of 9/27/2022)
At present, there are only a few scheduled meetings for October 2022.

  • October 5th: Shelving Meeting – Library and campus personnel will meet with A/E and representatives from Bradford systems to further refine shelving needs.

Other Activities
Personnel within the Library continue to meet on a bi-weekly basis to touch base on progress, and members of the Library’s Administration continue meeting with Capital Programs project team on a weekly basis to check on progress associated with this project.
Efforts to barcode and improve inventory management continue. The Special Collections Division is continuing work related to their opening exhibit.

Proposed Project Schedule
As the project progresses, the schedule becomes increasingly more detailed and accurate going forward. At present, the schedule below outlines dates going forward for the development of construction documents (CD), their review, the bidding and negotiation phase, construction, and post-construction. This schedule was updated and is accurate as of June 8th, 2022.

Nothing to report.

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ANNOUNCEMENTS: Cheers for Peers
Are you particularly grateful to someone at the Library? Have you observed a random act of kindness? If you’ve wondered how to let that person know it was noticed, we have the answer!

The Library is launching an opportunity to quickly recognize a co-worker with this form Cheers for Peers. By answering three questions you have the ability to share appreciation and gratitude and create an energizing and positive moment for others.

  1. Who are you cheering?
  2. Brief description of why you are submitting a cheer for your peer.
  3. Do you wish to be anonymous, or include your name?

Once per month, cheers will be gathered and shared on the “Growing People” blog and included in the monthly LON submission.

The person that has been cheered will receive a certificate to celebrate their recognition along with a small gift.  

The Fine Print

  • All Library employees are eligible (Employee includes Extra Help, Academic Hourly, Graduate Hourly, Student Hourly, Visiting and Permanent appointments). 
  • Submissions will be reviewed prior to posting publicly. 
  • Submissions must be received no later than the 21st of each month to appear in the upcoming blog post.
  • Any submissions received on or after the 22nd will appear in the following month.
  • Multiple nominations within one month for the same person will yield multiple certificates and one sticker.

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

We can’t promise haunted tomes bound in human skin, but the Library’s collection is full of books that will twist your mind, haunt your thoughts, and bedevil your senses. This October, consider sampling from the plethora of options within the subject headings in the above graphic.

For even more fascinating frights, check out these collection highlights of illustrated horror from Mara Thacker, our South Asian Studies and Global Popular Culture Librarian:

Ghosts of India: Horror Comics Anthology

The Book of Indian Ghosts by Riksunder Banerjee, illustrated by Raka Chowdhury

Uzumaki: Spiral into Horror by Juji Itō, translated by Yuji Oniki

Graphic created and text written by Virginia Haverstic, Library Assessment Graduate Assistant. Mara Thacker provided collection highlights. Michael Norman provided collection statistics.

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Meeting Minutes
Minutes from past DEIA Task Force meetings are online on the Task Force web page.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.
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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please see https://wordpress.library.illinois.edu/staff/facilities/.
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HR NEWS: Filled Positions

  • Marina Kolodyazhnaya – Library Specialist (Government Documents) – Acquisitions and Cataloging Services – 9/6/2022
  • Celenia Graves – Visiting Experiential Learning and Engagement Librarian – Grainger Engineering Library Information Center – 9/23/2022
  • Rachel Miller-Haughton – Visiting Preservation Outreach and Education Librarian – Preservation Services – 9/23/2022

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HR NEWS: Departures

  • Rand Hartsell – Library Operations Associate – Central Access Services – 10/14/2022

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HR NEWS: Civil Service Vacancies

  • Library Specialist (2 PM – 10 PM) – Grainger Engineering Library Information Center – second interviews soon
  • Office Support Associate – Dean’s Office – interviews
  • Senior Library Specialist – Interlibrary Loan and Document Delivery – interviews soon
  • Senior Library Specialist – History, Philosophy, & Newspaper Library – posting soon
  • E-Resources Library Specialist – Acquisitions & Cataloging Services – posting soon
  • Accounting Officer – Business & Human Resources Service Center – closed without hire 

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Residence Hall Libraries’ Student Events

  • Monthly Game Night
    October 5 from 5 PM – 7 PM
    Ike: SDRP 2003 and ISR: 50 A/B
    Come play board games from the Residence Hall Libraries’ collections. Snacks provided. Bring your friends and make new friends!
  • Monthly Craft Night
    October 11 from 5 PM – 7 PM
    Ike: SDRP Lobby and ISR: 50A/B
    Make a craft to decorate your room, with all materials (and snacks) provided for free from the Residence Hall Libraries.
  • Monthly Book Club
    October 27 at 6:30 PM
    Ike: SDRP 2003
    Discussion of The Mysterious Affair at Styles (Vol. 1 of the Hercule Poirot series) by Agatha Christie; snacks provided!

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EVENTS AND TRAINING: CARLI Professional Development Alliance Events

  • FL-OER-ishment Webinar Series: Dismantling Barriers to Student Success Through Affordable Learning Materials
    October 6 at 1:30 PM
    An interdisciplinary panel including professors Taurie Gittings Wheeler, Allison Thomas Johnson, and Pamela Williams from Miami Dade College will share how they implemented OER and other affordable learning materials in their classes to reduce cost and increase access for students. They will demonstrate different approaches to using learning materials and discuss the challenges and successes they encountered along the way. 
    Register for this event
  • Managing Difficult Conversations 
    October 12 at 10 AM
    This one-hour workshop will discuss the nature of and challenges in holding difficult conversations, and strategies to overcome those challenges and increase the likelihood of success. Polls, discussion/chat, and Q&A will be used to involve the audience to ensure that specific fears and concerns are addressed. Tools and references will be provided or identified to support participants in putting learning into action.
    Register for this event
  • Accessibility Series: Social Media Accessibility Basics
    October 27 at 1 PM
    Join Mark McCarthy in this first of a two-part accessibility series and learn more about several facets of social media accessibility, including learning a little about disability itself, a brief overview of the Web Content Accessibility Guidelines, why social media access matters, and more!
    Register for this event
  • FL-OER-ishment Webinar Series: Teaching Jacksonville History at FSCJ: Strategies for an Affordable and Rigorous Course
    October 27 at 1:30 PM
    This presentation will discuss the origins of the first comprehensive course on the History of Jacksonville offered at a college or university and how its creators conducted research and decided on a rich set of open-access resources for students.
    Register for this event

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EVENTS AND TRAINING: In Search of Marcel Proust
October 7 at 3 PM

Are you curious to find out who Marcel Proust was, or how to say his name? Are you a devoted reader? Join Professor François Proulx (Department of French and Italian) and RBML curator Caroline Szylowicz for a conversation about Proust’s life and works. We will mark the 100th anniversary of his death with an exploration of his books, manuscripts, and letters, we’ll share favorite characters, passages, and we might even set the record straight about the cork-lined bedroom!  

This event will be located at The Rare Book & Manuscript Library and is free and open to all; refreshments will be served. 

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  • ILL / Doc Express & Policies on Access to Physical Collections 
    October 11 at 2 PM and October 28 at 3 PM
    Who should attend: All first year GAs and anyone who has not attended this training before or would like a refresher. 
    Instructors: Cherié Weible and Janelle Sander
    This training will be recorded.
    Please contact Sara Holder at sholder@illinois.edu if you have questions about this training. 
  • Reference in Special Collections
    October 25 at 2 PM and October 28 at 3 PM
    Who should attend: All first year GAs and anyone who has not attended this training before or would like a refresher.
    Instructors: Jenny Johnson, Sammi Merritt, Jameatris Rimkus, Cait Coker, Caroline Szylowicz, Krista Gray, and Rachel Tomei
    This training will be recorded.
    Please contact Sarah Holder at sholder@illinois.edu if you have questions about this training. 

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EVENTS AND TRAINING: NISO Webinar: Cybersecurity
October 12 at 10 AM

This NISO educational event will bring together a group of experts in systems and cybersecurity to discuss the key challenges currently facing the information community. From issues of authentication to the threats posed by ransomware, all organizations must prioritize protections for digital identities and assets. Libraries, funding agencies, content and platform providers, and end users are largely aware of the dangers, but hesitate over the potential inconvenience and hidden costs of addressing them. What can be done? This roundtable discussion will provide insights and encouragement. 

Please email training@library.illinois.edu for login credentials or recordings. 

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EVENTS AND TRAINING: Women in Science Lecture Series: Dr. Imanni Sheppard
October 13 at 12 PM

The University of Illinois Archives is hosting a monthly virtual Women in Science Lecture Series that will feature speakers from across the University of Illinois at Urbana-Champaign’s diverse and multidisciplinary scientific enterprise. October’s lecture features Dr. Imanni Sheppard, Assistant Teaching professor and Co-Director of Medical Ethics and Humanities thread at the Carle Illinois College of Medicine. Dr. Sheppard will discuss her work in developing medical humanities and medical anthropology curricula and her work with community based participatory research. Register for the Zoom link here

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EVENTS AND TRAINING: De-Escalation Series

Margaret Ann Paauw will be doing a two-part Zoom training series for Library employees on de-escalation techniques. This training opportunity is particularly relevant to those in public-facing roles but could be generally useful for any Library employee. Each session has different but complementary content. Attendees do not have to commit to both sessions. They can attend either, or both, sessions and benefit.

De-Escalation Series
Margaret Ann Paauw is a licensed clinical social worker and Ph.D. Candidate at Loyola University Chicago. Margaret Ann practiced as a library social worker at Chicago Public Library for over two years, providing support for staff, crisis navigation, and community outreach. Margaret Ann was very active with the Public Library Association’s library social work task force and co-authored the book A Trauma-Informed Framework for Supporting Patrons. Margaret Ann is currently studying the practice of library social work and hopes to contribute to the literature on this emerging field.

Session I: Navigating Difficult Interactions with Patrons
Tuesday October 18th, 2022, 2 PM – 3 PM
In the library, we serve so many different types of people with many different experiences. How do we approach those who might be upset, communicate in different ways than we do, or are potentially dealing with some form of mental illness or mental health struggle? In this session, we will learn about basic mental health issues and symptoms followed by exercises navigating common scenarios. 

Session II: Trauma Informed Library Approaches
Friday October 21st, 2022, 3 PM – 4 PM
Following the session “Navigating Difficult Interactions with Patrons”, this session will focus on incorporating trauma informed approaches in the library on a more general basis. In this session, we will learn about how trauma informed approaches can help us navigate a wide variety of client interactions in an empathetic manner. 

Registration is not required, but very helpful to us so that we can plan for expected audience size. You will also get reminders about the training and a way to download it to your calendar.

This training is sponsored by Organization Development & Training in the Business & Human Resources Service Center.

For any questions or concerns please contact Organization Development and Training at training@library.illinois.edu.

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October 26 at 10 AM

Please keep a lookout for an email (with a Zoom link) from Lucretia Williams via LIB-NEWS. Complete and submit the Library Hangout Suggestion and Volunteer Form if you have a topic to share.

Also, we are always looking for volunteers who would be willing to host social time following the Hangouts. Please consider being on an “on-call” list. We need volunteers to keep the social times going! Use the form above if interested.

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EVENTS AND TRAINING: Hysteria: Tracing Early Modern Witchcraft 
October 26 at 7:30 PM

Rare Book & Manuscript Library Curators Ruthann E. Mowry and Dr. Cait Coker will host this live, interactive presentation of materials documenting the history of European witchcraft. Bring your questions as we discuss witch trial records and accounts in their historical context and our contemporary parallels. 

This is a virtual-only event hosted by Lewis & Clark Library in Helena, Montana. Please register here to receive the Zoom link! 

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If you would like to submit content for the November issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by October 21, 2022.