November Library Office Notes






ANNOUNCEMENTS: University Librarian Note
I’m pleased to write to you about the creation of a “Digital Scholarship Institute,” developed in conjunction with ARL’s Strategic Thinking+Design effort, and specifically the ARL Academy. The Digital Scholarship Institute is part of that professional development effort and will be geared toward supporting librarians. Read more…
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ANNOUNCEMENTS: Big Ten Academic Alliance Negotiations with Merged Springer-Nature
Tom Teper, Associate Univeristy Librarian for Collections and Technical Services and Associate Dean of Libraries

As you may have heard, the Big Ten Academic Alliance (BTAA) has been negotiating a set of new licenses for journal content and ebooks from the recently merged Springer-Nature. This content includes a significant number of journal titles that we already subscribe to as well as many ebooks that we acquire on an annual basis. Over the last several months, difficulties emerged in the negotiations, specifically with the merger and realignment of ebook subject packages from the Springer and Palgrave imprints and the emergence of several new Nature-branded journal titles that were priced at a rate considered unacceptable by the BTAA membership.

The attached letter was sent from Kim Armstrong, Director of the BTAA’s Center for Library Initiatives, last week. We will, of course, keep you apprised of developments in these negotiations, but at present, all BTAA member institutions signaled that they will not be purchasing additional ebook backfiles or new Nature-branded titles at the terms proposed.

If you have any questions, please do not hesitate to ask (please direct any questions or comments to me at, and please feel free to share this letter as necessary.
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ANNOUNCEMENTS: Task Force on AP Promotion Paths
The Task Force would like to thank Library Academic Professionals (APs), staff, and faculty who attended forums and office hours and who contributed comments and suggestions during the review period for the Task Force recommendations for establishing a promotion framework for Academic Professionals. The Task Force is preparing a final report and recommendations for submission to the Library Executive Committee on November 1.
-Beth Namachchivaya on behalf of the Task Force
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ANNOUNCEMENTS: Save the Date: Annual Library Retreat
Save the date for the annual Library Retreat on January 13, 8:30am-12:30pm, at Alice Campbell Alumni Center. We’ll be following up on some of our conversations from the last retreat. Here are the notes: Watch for further updates posted to LibNews and LON.
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3 4

With funding from the Campus Research Board Grant, “Research and Development of an Intelligent Personalized Recommendation Platform for Library Accounts,” the Minrva Project team in the Undergraduate Library has launched version 3.0 of Minrva.

Minrva 3.0 includes the core modules for all I-Share libraries including local catalog search, I-Share catalog search, and several popular library account functions such as logging in to view item due dates, renew items, and check on requested item statuses.

At the University of Illinois Library location in Minrva, new recommendation features have been added. Within the Recommendation module (, as an opt-in service, Minrva users are provided with a list of suggested items from the Library collection. These items are recommended based on the user’s checked out items and favorited books within the Library’s VuFind system.

Within the Undergraduate Library location students can now use Wayfinder ( to see what e-books are related to their location in the Undergrad Library at Illinois; simply turn on Bluetooth within your mobile device so that Minrva can infer your location and suggest popularly circulating items along with digital content (e-books, and e-journals) related to your location within the building.
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ANNOUNCEMENTS: GREAT Customer Service Helps Hurricane Matthew Survivors
JoAnn Jacoby, Associate Univeristy Librarian for User Services and Associate Dean of Libraries

We all know the impact that GREAT Customer Service ( has had within the Library, but may not be aware that the GREAT guidelines have been adopted as a model in other libraries and organizations throughout the state and across the country. Just last month our GREAT materials were featured on brochures used by the Red Cross to train volunteers and shelter workers assisting Hurricane Matthew survivors. According to Scott D. Clarke, Chairman, Government and External Relations American Red Cross in Illinois, “We feel that the University Library has an excellent message and we would like to use your customer service guidelines as a model throughout the country.”

Kudos to everyone who helped develop the GREAT guidelines and to the GREAT SWAT Team, chaired by Jessica LeCrone, which continues to provide training and support for GREAT customer service across the Library.
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ANNOUNCEMENTS: Humanities and Interdisciplinary Scholars’ Collaboratory Strategy and Planning Group Update
The Collaboratory Planning Group is working on developing the vision for an active, collaborative user space in Main Library 220.  Look at the group’s website ( for our charge and meeting notes (coming soon), and watch LIBNEWS for ways that you can provide input on our recommendations.
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ANNOUNCEMENTS: Upcoming LIS Research Training Events and Grant Opportunities
Beth Sandore Namachchivaya, Associate University Librarian for Research; Associate Dean of Libraries and Professor

As I mentioned in October, I’m looking for suggestions for including more activities and upcoming grant deadlines—feel free to email me with suggestions (

Training Opportunities:

  • November 3, 10, 17:  Digital Scholarship Lunch & Learn.  Noon – 1:00 p.m. in Library 308 Scholarly Commons Conference Room
  • November 4, 11, 18:  Fundamentals of Data Science Webinar Series; 11:00 a.m. – noon, 12 LRL in the iSchool, or online:
  • November 14:  4th Annual Library Research Showcase; 1:00 – 4:00 p.m.
  • November 15: Research Services Office Hours (hosted by Dan Tracy and Beth Namachchivaya); 3:00 – 4:00 p.m., 246 Library
  • November 17:  Managing Grant Budgets.  Noon – 1:00 p.m., 428 Library

Grant Deadlines:

Check Also:

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the Collection Development Committee are posted at
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The most recent CAPT committee meeting was held on September 29. The following agenda items were discussed:

  • Jennifer Teper (attending in place of Kyle Rimkus) provided a report on the activities of the Digital Production working group. Following are some highlights:
    • The Digital Library system,, currently has 12 of 31 collections which have been fully migrated from CONTENTdm.
    • The Digital Library system is in the process of implementing the Europeana and DPLA rights statements from
    • Kaltura,, is under investigation for media delivery.
    • Preservation is developing a new standardized web form to be used for patron reproduction requests.
    • Josh Harris, Kyle Rimkus, and Henry Borchers attended the Media Digitization and Preservation Initiative (MDPI) informational meeting at Indiana University.
    • Jennifer talked about a couple recent grant applications submitted by preservation, including “Digitizing Cavagna: Italian Imprints from the Sixteenth through Nineteenth Centuries” and “Preservation and Access for Rare and Unique Spanish Plays at the University of Illinois.”
    • Finally, it was announced that units with content held in Medusa or a vested interest in Medusa will be contacted about Medusa training opportunities.
  • Bill Ingram provided a report on the activities of the Repositories, Preservation, and Access working group. Following are some highlights:
    • Over 20,000 research papers have been harvested from IDEALS and are available at CORE,
    • Automated deposit from Vireo to IDEALS is coming soon.
    • Migration of Library storage to the new Active Data Storage (ADS) system is still underway.
    • File format policies are being overhauled, along with a new file formats registry in Medusa,
    • Medusa requested another 30 TB of storage; just added 30 TB in August.
    • The Illinois Data Bank team just had an article, “Overly Honest Data Repository Development,” published in the code4lib journal,
    • First new publishing service journal will launch soon. Working on DOI assignment issues.
  • Bill Mischo (reporting for Chris Prom) provided a report on the activities of the Web working group.
    • The Web team is in a transition period with Chris Prom moving off the Web team, being replaced by Bill Mischo as the service owner, and Jim Dohle as the project manager.
    • Additional staff and graduate assistants have also been brought onboard to assist with WordPress development and content migration.
    • The goal is to be off of OpenCMS in one year. Progress has been made in template design for unit pages and subpages.
    • The search for a new Web Services Coordinator has closed and interviews are being held the week of October 24.
  • Susan Avery lead a discussion of naming conventions for the Library web site redesign. The web content team has been maintaining the style guide originally developed by Suzanne Chapman. After some discussion it was decided that the Library’s top-level web page (commonly known as the gateway) should be referred to as the “University Library Website”. For other standard name conventions, refer to this:
  • A preliminary discussion was held regarding the one-year CAPT review to be submitted to EC. Ideas which were discussed included having each work group chair submit a short report on the effectiveness of the committee which the CAPT chairs would combine into a single report. The possibility of a survey was also suggested. The CAPT chairs are planning to present an update at the December faculty meeting.

As usual, the complete meeting notes and work group reports can be viewed from the CAPT web page:
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ANNOUNCEMENTS: Recognizing Excellence
Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of October 31, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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IT NEWS: Weekend IT Help Desk Phone Support is Back to Normal
Calls to the IT Help Desk phone (244-4688) between the hours of 5pm on Friday and 8:30am on Monday will once again be answered by the AITS after-hours help desk who will determine the severity and nature of the problem and then contact the appropriate on-call person from Library IT.

As usual, if it is a non-critical issue that can wait for regular business hours (Monday through Friday), please log an OTRS ticket. For instructions and a list of critical services go here:
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IT NEWS: Coming Soon: 2-Factor Authentication for NESSIE Self-Service
Everyone should have received an email about this from University Human Resources Communication:

Beginning November 17, two-factor authentication (2FA) will be required to access all of your personal, pay, and tax information through NESSIE if you are not using an on-campus computer, even when connected to VPN. This will include viewing your Earnings Statement and all personal information changes, so we strongly urge you to complete the 2FA set-up process as soon as possible. After November 17, you will not be able to set up 2FA online from an off-campus device, and may need to verify your identity through an alternate, more time-consuming method. Completing your 2FA enrollment now will both secure your information and help you avoid inconveniences later on.

For additional details on this new security measure, or to set up 2FA from an on-campus, network-connected computer, visit
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IT NEWS: Cyber Security Tips
FCC Smartphone Security Checker
This tool is designed to help the many smartphone owners who aren’t protected against mobile security threats.

DHS Stop.Think.Connect
DHS is a primary advocate of Cyber Security nationwide and sponsors the Stop.Think.Connect Toolkit:
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FACILITIES: Facility Project Updates

  • Grainger Engineering Library – Relocate EWS Lab
    • Move the lab from room 57 lower level to room 450 east end to allow for the College of Engineering to relocate/expand their testing center from DCL to room 57.  Space on 4 East is complete.
  • Main Library Corridor Flooring Replacement
    • Replace all main corridor flooring; basement, 1st thru 4th Completion August 29, 2016.
  • Main Library – Room 1 Renovation for Technical Services
    • The remodeling will provide new space and furniture for the staff currently located in room 220 Main Library.  CAM staff have moved in waiting for shelving to be secured to the perimeter walls.
  • Music and Performing Arts Library – Player Piano Restoration and Room Remodeling. 
    • Library Facilities and MPAL are working with a restoration consultant and Facilities & Services on piano restoration and F&S for room remodeling.  Purchase orders have been placed for the piano restoration and room remodeling.
  • Oak Street Library Facility – Third Floor Build Out
    • The project will build out 2,000 square feet of “shell” space on the 3rd floor, constructed as part of the 2014 phase I project for the CMS staff currently located in room 44 Main Library.  CMS staff have moved into the space.
  • UGL Espresso Royale Coffee Shop Remodeling
    • The café space will be completely remodeled including the tunnel between UGL and Main.  The café and dining area opened Tuesday, September 27th.  The tunnel is open.
  • UGL and Main Door Replacement
    • Replace stainless steel frames and doors at the plaza level (east and west sides) along with both north and south ends of the Espresso Royale area, install new door hardware and electronic access. Construction scheduled to be complete November 31, 2016.
    • Refurbish north, south and east doors of Main along with new door hardware and electronic access. Construction scheduled to be complete November 31, 2016.

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit
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EVENTS AND TRAINING: American Music Month: Klaxons, Screamers, and Rolling Thunder: The Unconventional Henry Fillmore
To commemorate Henry Fillmore’s contributions to America’s band movement and trombone repertoire, this November’s programming will include a half-time football game field show highlighting the Marching Illini’s trombone section, a lecture on the music and performance legacy of Henry Fillmore, a special performance demonstration of early trombone and low brass instrument designs, a trombone masterclass by Doug Yeo, and three new exhibits: Stage Center Slides! Stories of Sousa’s Spectacular Trombonists, From Nickeline to Electric Oil: Early Marketing and Design Revelations for America’s Trombone, and Fillmore the Man Behind the Name. In addition, the Sousa Archives will again be sponsoring the children’s programming for the 2016 Folk and Roots Festival. For a complete schedule of events, visit
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EVENTS AND TRAINING: Discussion Panel on “The Birth of a Nation”
Co-sponsored by the University Library Diversity Committee and iSchool Diversity Committee
Wednesday, November 2
3:00 p.m.
106 Main Library

Please join us for a public discussion panel of expert faculty and independent scholars on the new film “The Birth of a Nation.” University of Illinois at Urbana-Champaign panelists include:

  • Sundiata Cha-Jua, Department of African American Studies
  • Charisse Burden-Stelly, Department of African American Studies
  • Malaika McKee, Department of African American Studies
  • Lou Turner, Department of African American Studies
  • Augustus Wood, Department of History

This public event is part of “The Birth of a Nation: Slavery, Resistance, and Abolition” global lecture series launched by the American Library Association’s Office for Diversity, Literacy, and Outreach Services and United Nations Remember Slavery Programme initiative.

Refreshments will be provided and all are welcome!
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EVENTS AND TRAINING: Library Stress Management Series
During this series, you will gain an understanding of how stress affects you personally. You will build awareness of your personal stressors and stress symptoms, of your ability to control how stress affects you, and how to address stress. The program is very interactive; in each session you will be taught practical skills that you can use in your daily life.

All sessions will be in 106 Main Library. Presented by Michele Guerra, University Wellness Center. Sponsored by Staff Development and Training.

  • Tuesday, November 8, 1:30 pm – 2:30 pm
  • Thursday, November 17, 10:00 am – 11:00 am
  • Tuesday, November 29, 1:30 pm – 2:30 pm

Please register so we have enough materials. Register on the Staff Events Calendar, Questions? Please contact Zoe Revell,
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EVENTS AND TRAINING: Online Productivity Tools: Smart Shortcuts and Clever Tricks
Tuesday, Nov. 8
11-12, 428 Library
Sponsored by Staff Development and Training
Become a lean, mean productivity machine!
In this 90 minute webinar we’ll discuss free online tools that can improve your organization and productivity, both at work and home. We’ll look at to-do lists, calendars, and other programs. We’ll also explore ways these tools can be connected, as well as the use of widgets on your desktop and mobile device to keep information at your fingertips.
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EVENTS AND TRAINING: NISO Two-Part Webinar: Digital Security (Part 1: Securing Library Systems)
Wednesday, Nov. 9
12-1:30, 428 Library
Sponsored by Staff Development and Training
For more information:
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EVENTS AND TRAINING: Library Research Showcase
The University Library is pleased to invite the campus community to the Fourth Annual Library Research Showcase. The event will be hosted in the Main Library from 1-4 PM on Monday, November 14, 2016. Library faculty and academic professionals will present their research in a variety of formats. Their research impacts the global library and information science profession as well as other scholarly fields.

This year’s showcase will feature presentations on research related to the history of libraries, artists’ books, data policies and services, pedagogy, conceptual modeling, the right to privacy, disability services, digital preservation, and more.

For further details and a full schedule of presentations to be posted soon, please visit the Library Research Showcase website at
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EVENTS AND TRAINING: Blood Pressure and Glucose Screening
Monday, November 14
10-11, 314 Library
Sponsored by Staff Development and Training
Provided by Parkland Nursing Students
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EVENTS AND TRAINING:  NISO Two-Part Webinar: Digital Security (Part 2: Protecting Library Resources From Piracy)
Wednesday, Nov. 16
12-1:30, 428 Library
Sponsored by Staff Development and Training
For more information:
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EVENTS AND TRAINING: Civil Services Policy and Rules
Thursday, Nov. 17
2-4, 106 Library
Sponsored by Staff Development and Training
This workshop will increase understanding of civil service policies and rules affecting hiring; attendance; use of vacation, sick, and personal leaves; approved and unapproved absences; discipline policies; etc., on campus
Please register on the Library Staff Calendar (
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EVENTS AND TRAINING: Managing Grant Budgets
Thursday, Nov. 17
12-1, 428 Library
Sponsored by Staff Development and Training
A walk through of what is expected of a principal investigator once they are funded. Monthly responsibilities and ways to best accomplish those goals.
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Monday, November 28
1-3, 106 Library
Sponsored by Staff Development and Training
Stressed by the holidays and end of the semester? Come meet, Atlas and Ashley.
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EVENTS AND TRAINING: Marketing and Communications Strategy Working Group Open Session
The Marketing and Communications Strategy Working Group will be hosting an open session on Wednesday, November 30 from 10:30 – noon in 428 Main Library, where it will share an outline of its recommendations and collect feedback. This Working Group has been charged to assess the Library’s current capacities for marketing and communications and recommend a strategy for achieving the goals of the Framework for Strategic Action through a phased process and a possible timeline for doing so.
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If you would like to submit content for the December issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, November 18, 2016.