September Library Office Notes






ANNOUNCEMENTS: University Librarian Note
We enter the new fiscal year with a little less flexibility and a smaller operations budget, but with a renewed commitment to providing quality services for the campus and beyond. I want to thank everyone for their assistance and support as we navigated through the difficult budget reduction process. Read more…
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ANNOUNCEMENTS: Fundraising Priorities for the Library
Scott Koeneman, Assistant Dean of Libraries for Advancement

First, a reminder, if you are interested in exhibiting as part of the Annual Library Friends Event, please let us know. We are expecting a large turnout this year and this is a great opportunity to show Library supporters the work you are doing and potentially garner additional support for it.

As many of you may be aware, the campus is gearing up for the public phase of a major fundraising campaign. The campaign will launch Oct. 13 and the campus campaign goal will likely be $2-$2.2 billion. Our goal here in the Library will likely be $35 million, but I am hoping to get closer to $50 million over the five years of the campaign.

In preparation, Library Advancement has been working closely with the University of Illinois Foundation, the Office of the Vice Chancellor for Institutional Advancement and cabinet to identify priorities and strategies. We have developed five priority areas and, for each, created multi-donor funds. The idea is, instead of many small endowments, to create larger pools that will improve both our flexibility to meet the needs of the Library and its users and enhance the impact of each gift.

The areas we will be focusing on are:

Facilities and User Support

  • Construction, renovation, remodeling, maintenance of library facilities
  • Purchase and restore furnishings for library facilities
  • Purchase technology and software in support of student and faculty activity in the library


  • Acquisition of new materials in all formats
  • Preservation and conservation of materials in all formats
  • Provide access to materials in all formats

Student support

  • Pay for undergraduate hourly workers
  • Pay for graduate hourly workers
  • Training for graduate and undergraduate hourly

Innovation, research and professional development

  • Professional development opportunities for library faculty and staff
  • Research projects by library faculty and research staff
  • Library efforts in support of scholarly research and publication across campus

Archives/Faculty Papers

  • Processing of in-kind gifts to the archives, including faculty and alumni papers
  • Preservation, conservation and storage of archived materials
  • Creating access to archived material, including but not limited to digitization, exhibits and seminars

As always I am happy to answer any questions anyone might have.
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ANNOUNCEMENTS: Consults on Fall Orientations and Information Literacy Sessions
As we continue the season for fall orientations and information literacy sessions, Lisa Hinchliffe will be holding Instruction Office Hours on Tuesday, September 12, 11:00 am – 12:30 pm, in Library 428. An opportunity for advice on connecting with faculty, scoping the orientation session, or any aspect on teaching, assessing student learning, etc. If the time/date doesn’t fit your schedule, email Lisa to set up an alternative.
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ANNOUNCEMENTS: Residence Hall Libraries’ Fall Hours
Anyone with an active I-Card can check out Residence Hall Library materials. Come see the newly renovated Allen and FAR Libraries!
Our hours during the academic year are:

  • Ikenberry Library (Champaign)
    Sun. 2 pm to 12 am
    Mon.-Thurs. 10 am to 12 am
    Fri. 10 am-9pm
    Sat. 5-9 pm
  • Urbana Libraries (Allen, FAR, and ISR)
    Sun.-Thurs. 2pm to 2 am
    Fri. & Sat. 5-9pm

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ANNOUNCEMENTS: Academic Professional Promotion Implementation Team
The final report of recommendations for this phase of the APPIT is currently with the Library’s Executive Committee. Further information about next steps for the implementation team will be forthcoming once EC has an opportunity to review and comment on the recommended next steps.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
July 2017 Meeting

Mark Zulauf was a guest presenter. He provided an update on the latest changes to the Illinois Experts system,

Bill Mischo provided an update on the Search, Discovery, and Delivery work group. He stated that the bento display will now include multiple author names when appropriate. Bill also reported that the Library has been involved with EBSCO to become a development partner on their Open Library Environment (OLE); this is on hold for now. For additional details see the meeting minutes.

Jim Dohle also provided an update for the Web working group. For details on the web migration phase 2 progress, see the Library IT news blurb elsewhere in this month’s Office Notes.

Finally, there was discussion of the Library’s LOCKSS box. After running LOCKSS for 10 years there is some concern that LOCKSS may no longer be the best option of the Library. This will be a topic for future discussions in CAPT.

There was also some discussion about the charge for the new Library Emerging and Integrated Technologies Coordination CAPT work group. The charge for this new work group is available here:

As usual, detailed meeting minutes and work group reports can be found here:
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of September 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: In Memoriam

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IT NEWS: WordPress Migration Update
The Library Web Team has completed Phase 2 migration— all unit libraries and related public-facing web sites have been moved from openCMS to WordPress. We’d like to thank the unit libraries’ local content specialists for all their hard work, understanding, and flexibility during what was often a hectic and complex process. We’d also like to thank the Web Team leads, Helen Zhou, William Weathers, Jemma Ku, Jay Heldreth, and Robert Slater for their leadership and perseverance in bringing this challenging phase of the project to a close just a few weeks past our originally targeted completion date. Plaudits are also due the project leads, Jason Strutz, Jim Dohle, Tom Habing and Bill Mischo for providing the vision, guidance, and resources this project required. Of course, none of this could have been achieved without the grit and elbow grease of the Web Team’s Content Specialists, Nick Ferraz de Oliveira, Marissa Mullenix, Alex Pate, and Matt Steele.

The Web Team has already begun Phase 3 migration—the movement of (mostly) staff facing resources and library committee, and library policy information from openCMS to WordPress as part of the Staff Website, the new “core” General Information site (much praise to Dan Tracy, Susan Avery, and Jody Ford for getting that part of Phase 3 up and running already) and, in a few cases, stand-alone sites.

Finally, a reminder. If you haven’t already done so, make sure to find the time to attend one of our WordPress Essential Training sessions. The next sessions are September 5 and September 21. Please reserve your space through the Staff Events Calendar soon, as spaces are limited.
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FACILITIES: Facility Project Updates
Please visit the Office of Library Facilities web page ( for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit
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Coming in September. More information will be sent out through LibNews.
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EVENTS AND TRAINING: Crucial Conversations Book Club
Following on the retreat’s call to action and the ClimateQual Survey, Staff Development and Training is offering an opportunity to improve your communication skills.

The Crucial Conversations Book Club will be held throughout the fall 2017 semester. (Please see specific dates below.)

Participants will explore important workplace topics through reading, reflection, and discussion. On their own, individuals will read the assigned chapters, then the group will come together to discuss key points and share perspectives.

Copies of the book—Crucial Conversations: Tools for Talking When Stakes are High—will be provided. Books will be returned at the end of the time period so other library employees can have a chance to read and discuss the book in subsequent semesters.

The authors of the book, Crucial Conversations – Tools for Talking When Stakes are High, define crucial conversations as “a discussion between two or more people where (1) stakes are high, (2) opinions vary, and (3) emotions run strong.”

Based on extensive research, they reveal that “at the heart of almost all chronic problems in our organizations, our teams, and our relationships lie crucial conversations – ones that we’re either not holding or not holding well” and “the key skill of effective leaders, teammates, parents, and loved ones is the capacity to skillfully address emotionally and politically risky issues.”

This book provides the tools to:

  • Prepare for high-stakes situations
  • Make it safe to talk about almost anything
  • Be persuasive, not abrasive
  • Transform anger and hurt feelings into powerful dialogue

Sign up today by emailing

Still not sure?

Come to one of the two open houses, to be held August 31 from 10 am to 11 am in 106 Library, and September 6 from 10 am to 11 am. This is your chance to talk to the discussion leaders, ask questions about the format, or browse the book before you sign up!

All sessions will be held from 10 am to 11 am in 106 Library.

  • September 13 – Introductions and overview
  • September 27 – Chapters 1: What’s a Crucial Conversation? & 2 Mastering Crucial Conversations
  • October 11 – Chapters 3: Start with Heart & 4 Learn to Look
  • October 25 – Chapter 5: Make it Safe
  • November 8 – Chapters 6: Master My Stories & 7: State My Path
  • November 29 – Chapters 8: Explore Others’ Paths & 9: Move to Action
  • December 13 – Chapters 10: Yeah, But…& 11: Putting it All Together

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met.
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  • WordPress training – September 5, 2-3 pm in 314 Library and September 21, 2-3:30 pm in 314 Library
  • WordPress Drop-In training – September 6, 10 to 11:00 am in 291 UGL

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EVENTS AND TRAINING: Creative Connections
September 6 hosted by George Gottschalk
September 21 hosted by Jon Gorman
12pm – 1pm, 106 Main Library
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EVENTS AND TRAINING: Reference Training
E-resources Troubleshooting and eBooks
September 11, 2-3 pm in 509 ACES and September 14, 3-4 pm in 509 ACES

READ—September 25, 2-3 pm 509 Funk ACES and September 28, 3-4 pm 509 Funk ACES
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EVENTS AND TRAINING: Webinar: “Introduction to Dialogue & Deliberation for Academic Libraries” Libraries Transforming Communities (LTC): Models for Change
September 13
1-2:30 pm, 106 Library, host Karen Hogenboom

Academic libraries often view “community” in different terms; their community may be a campus, an academic department or specialty, or the city or town beyond the college or university. With all these variations and so many community engagement models available, where should you begin?

Join the National Coalition for Dialogue & Deliberation (NCDD) for an overview of the range of models in dialogue and deliberation suited for academic libraries’ unique communities.

Using NCDD’s Engagement Streams Framework and a variety of dialogue resources, library professionals serving academic communities will learn about the steps for designing successful dialogues that best fit their circumstances and resources. They will also gain an understanding of approaches to dialogue that can help them achieve their goals.
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EVENTS AND TRAINING: NISO Two Part Webinar: Digital and Data Literacy
Digital literacy. Data literacy. Those are just buzz phrases. Or are they? What degree of expertise should students and faculty have in order to effectively wrangle data and/or work with digital assets? What are the basic requirements in the modern workplace or laboratory? It’s no longer a question of mastering word processing or spreadsheets. Whether it is data science or digital humanities, what enables us and qualifies us to work with digital assets? And since data and digital literacy have varying skill requirements for different populations, how do we know what to set about learning?
With the first segment having identified gaps in understanding, this follow-up segment will feature case studies from institutions that have assumed leadership roles in training students and faculty in emerging tools and methodologies for working with digital materials and generating new digital assets.

Part One – Identifying Demands on Students, Faculty, and Librarians
September 13
12:00 p.m. – 1:30 p.m., 428 Library
Host – Merinda Hensley

For the abstracts and biographies contributed by these September 13 speakers, please visit the NISO event page.

Part Two – Satisfying the Need
Wednesday, September 20, 2017
12:00 p.m. – 1:30 p.m., 428 Library

For the abstracts and biographies contributed by the September 20 speakers, please visit the NISO event page.
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EVENTS AND TRAINING: Lecture and Book Signing by Viet Thanh Nguyen
(2016 Pulitzer Prize Winner for The Sympathizer)
September 14, 1:00 pm, Knight Auditorium, Spurlock Museum (More Information)
Free and Open to the Public (Please RSVP)

The 27th Annual Mortenson Distinguished Lecture presents “Enduring Wars in Transpacific Memories” by Viet Thanh Nguyen, scholar and author of Pulitzer Prize Winner, The Sympathizer. Nguyen’s work engages dialogue on what it means to be national, ethnic, multicultural, foreign, international, diaspora, and transnational. The Lecture will explore the conflicts and trauma brought about by war, forced migration, and the subsequent resettlement and integration of refugees in a new homeland and the memories that ensue.

Visit the Mortenson Lecture page for more information or to RSVP:

For those unable to attend, please join us via livestream. More information and Livestream RSVP available on the Lecture page.
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EVENTS AND TRAINING: Voyager Circulation Training
September 14, 9 am to 4 pm at CARLI
Place: CARLI Office
100 Trade Centre Drive, Suite 303
Champaign, IL 61820

Trainer: Debbie Campbell, Library Services Coordinator, CARLI Office

Registration: To register see: Deadline for registering for this training is September 7.

If you have any questions about this program, please contact the CARLI Office.
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September 19, 9:30 am to 3:30 pm at CARLI

The training will take place at the CARLI Office in Champaign. Lunch will be provided.

CONTENTdm training is available to all CARLI Governing members that would like to start using CARLI’s installation of CONTENTdm or are already using CARLI’s installation of CONTENTdm.

The registration page can be found on the CARLI website. Click on the “Register” tab to enter your registration information:

Registration deadline is September 6 at 5pm. Please direct any questions about the training or about using CARLI’s CONTENTdm installation to
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If you would like to submit content for the October issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, September 22, 2017.