May Library Office Notes





ANNOUNCEMENTS: University Librarian Note
Those of you who attended the March and April faculty meetings heard me talk about retooling the way that we appoint our Associate University Librarians (AULs). In the faculty meetings, as well as in Executive Committee and Cabinet discussions, I’ve explained that my interest lies in improving what we do in the Library. Our current AULs—Tom and Cherie’—have done an outstanding job in helping advance our collective interests, and I intend to adjust practices going forward while retaining them and their expertise. I’ve been grateful for the feedback everyone has provided, and I hope both faculty and others in the Library will continue to provide feedback. Read more…
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ANNOUNCEMENTS: Library Advancement Update
Scott Koeneman, Assistant Dean of Libraries for Advancement

Since not everyone was able to attend the latest stop on the John Wilkin Reunion Tour and see the presentation I made on Library Advancement activity, I thought I would share some of it here.

And, as a reminder, we are continuing to work on Impact Stories and Unit Info Sheets. If you haven’t shared your stories or checked your sheets for needed updates (or done them at all) please do so.

The “With Illinois” campaign launched on Oct. 13 and is running through December 2022, with a goal of raising $2.25 Billion.

Highlights to date:

  • $1.30B
    Total Dollars Raised to Date
  • 412,183
    Number of Gifts to Date
  • 128,649
    Number of Donors to Date

The University Library has a campaign goal of raising $35 million and an annual goal this year of $2.5 million. To date, for the campaign, the Library has raised $14,148,366, more than 40 percent of our goal. This year, we have raised $3,895,552, which is 156 percent of our goal.

Highlights to date:

  • 4,345
    Number of Donors to Date
  • 8,765
    Number of Gifts to Date
  • $2,853,030
    Cash gifts for fiscal 2018

As part of our fundraising, we are putting significant effort into raising the visibility of the Library as a giving option among alumni and friends through events and communication. Events that Library Advancement has either put on or supported over the last year include:

  • Sesquicentennial Speaker Series
  • Edible Book Festival
  • Retreat for Regional Gift Officers
  • Library/Spurlock Event in Chicago
  • Library NYC Alumni Club Event
  • Library Friends Event
  • Caxton on the Move
  • Campaign Kickoff
  • Parade Watch
  • DIA Hall of Fame Events
  • Lynne Thomas Investiture
  • Library Board of Advocates

We plan to do even more in the next year, including regional events in LA, New York, Dallas, Austin and Chicago.

In the area of communications Library Advancement helps produce:

  • Friendscript
  • Annual Report/Library Calendar
  • Compendium
  • Thanksgiving cards/Birthday Cards
  • Unit Information Sheets
  • Brochures
  • Social Media/Web Presence
  • Impact Stories

As I said above, we need your help with the information sheets and impact stories.

Finally, I would remind you of the ongoing faculty/staff fundraising effort. I, of course, encourage all of you to take this opportunity to think about doing something that can be meaningful to you. It might be your own unit, or it might not. It should be something you care about. That is what makes philanthropy work, whether its $25 or $25 million. Find the thing that makes you feel good about giving.

While we hope you can find that at the Library, you have the whole campus to choose from. If you are having a hard time making a decision, feel free to come by and talk with us. There are exercises we can walk you through that help you identify your personal passions and how those might be applied to your philanthropy.

The easiest way to do this is through payroll deduction. You can find the form here: or you can give online here: If you have any questions, don’t hesitate to reach out to us.

Thank you all for everything you do and thank you for your consideration of support.
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ANNOUNCEMENTS: Collection Management Working Group Report
Tom Teper, Associate Dean for Collections and Technical Services

On behalf of the Collection Management and Planning Working group, I would like to thank everyone who took the time to read and comment on the report we submitted to EC last September. The Library’s Executive Committee has reviewed the report and the comments received. We all realized that the proposed building project may affect how the Library proceeds. As we work on some of the initiatives highlighted in it, the report, the comments, and the feedback received will help inform future decisions on those efforts and be considered as we engage in planning for the building. While the original report will not be revised, the work it articulates will continue to evolve to meet current and future needs, made better by the thoughtful input received.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the April LTOTM email at:

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of April 30, 2018 (click on the graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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FACILITIES: Facility Project Updates

  • Main Library – Elevator Upgrade – E5 (east) summer 2018. The project is a Campus wide multiple elevator upgrade project. The elevator cabs and controls for E5 elevator will be upgraded to provide reliable transportation throughout the Main Library. E5 will be upgraded summer 2018. Construction mid-May – mid-August 2018. The elevator will be taken out of service starting May 14, 2018.
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling paintingF&S funding approved. F&S Paint Shop will start work during Spring Semester 2018. F&S Building Services Workers – Flooring Crew will start their work after Commencement 2018. The painters are currently working in the east stair in order to have it completed by May 14, 2018 when the E5 elevator is taken out of service.

For a complete list of projects in planning and construction, please see:
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit
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If you would like to submit content for the June issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, May 25, 2018.