December Library Office Notes






ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Vet Med Library Update
The College of Veterinary Medicine (CVM) and the Library Executive Committee accepted the recommendations for the New Service Model for the Veterinary Medicine Library submitted by the CVM Library Committee, in collaboration with JoAnn Jacoby, Associate University Librarian for User Services; Jeff Schrader, Assistant Dean of Libraries for Facilities; and Sarah Williams, Interim Head, Funk ACES Library.

The Veterinary Medicine Library will have a small collection (2000 volumes) of the most highly used materials circulated with a self-check system, meeScan. Erin Kerby, Veterinary Medicine Librarian, will remain in her current office, which will be connected to the collection area and located alongside a newly renovated “collaborative learning space” with study areas and meeting rooms. Erin will maintain regular office hours while focusing additional attention on outreach and instruction.

While renovations are underway during Spring and Summer 2017, Erin and the collection will temporarily be housed on the 2nd floor of the Vet Med Basic Science Building. The Veterinary Medicine Library will be closed over Winter Break while the collection is being moved.

Thanks to everyone involved in this transition, including (but not limited to), Mary Laskowski and the CMS crew, Sarah Williams and everyone at the Funk-ACES Library, Jeff Schrader and the Library Facilities crew, Meghan Osuchowski and others in Library IT, and Richard Stokes from Central Access Services.
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ANNOUNCEMENTS: Discontinuing E-Reserve Service
Mary S. Laskowski, Head, Collection Management Services

As many of you may have seen, the Executive Committee voted at the October 24th meeting to accept the report of the Task Force to Investigate the Future of Reserve Services and approved the recommendation to discontinue the e-reserve service effective beginning with the fall semester 2017. Factors influencing the decision include decreased use of the service over time, increased availability of content already in digital form or licensed by the University Library for campus use, availability of other campus support systems and services such as Compass to achieve similar results, and a diminishing need for fair use assessment given the breadth of readily available licensed content.

Collection Management Services, in cooperation with other departments in the Library and elsewhere on campus, is working to pull together resources, old and new, to help support faculty and instructors through the transition, and more information will be sent shortly to all faculty/instructors who have used the e-reserve service in the last couple of years. Additional announcements will be forthcoming campus-wide.

Many thanks to everyone in the library assisting with updating libguides and other resources to help make this transition as painless as possible. The message being sent to faculty/instructors on campus can be found at
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ANNOUNCEMENTS: Glocal Connections Update
Lynne Rudasill, Global Studies Librarian

On behalf of the International and Area Studies Teaching and Engagement Committee (iTEC), we would like to invite you to enter your international travels since the Spring 2016 semester in our “Glocal Connections Map.”

This map was conceived as a visual representation of the Library’s international impact through the travel of our faculty and staff and to facilitate connections with colleagues who have visited particular locations abroad. At this time we are looking for travels that occurred since January 2016. To see if you have entered your international travels, go to the map, click over the “I” icon near the city visited, and it should be recorded in there or look for your name in the alphabetical list.

Let us know if you have any questions or problems.
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ANNOUNCEMENTS: Camiros, Ltd. Makes Major Collection Donation to University Library
The Funk Library is pleased to announce the acquisition of over nearly 1,500 planning documents developed from the 1970’s through 2000’s from the Chicago-based urban planning consulting firm of Camiros, Ltd. Professor Robert Olshansky, Head, UIUC Department of Urban and Regional Planning, states, “Camiros is one of a small number of eminent longstanding planning firms in Chicago. … We appreciate the donation of this unique collection of historic documents, as they record the evolution of thinking in our field.”

Founded in 1976, Camiros serves public and private clients across the nation, helping them to transform communities and provide their citizens a high quality of life. With a mission to create more livable communities, the firm has provided planning services to over 300 communities and over 200 businesses. Camiros has established a national reputation built, in part, upon its in-depth research to develop and propose cutting edge, implementable programs geared to the character of its client communities.

To facilitate its work, Camiros has, over the years, compiled a substantial print library offering both theoretical and practical insights into a broad range of urban planning topics. In addition to serving as a repository of its own work, the library served as a research tool for the firm’s consultants and its clients. Melody Allison, Funk Library liaison to the UIUC Department of Urban and Regional Planning, states “We are extremely grateful to Camiros President William R. James, and Co-Founders Leslie S. Pollock and Jacques A. Gourguechon for selecting the University Library to donate this extraordinary collection. This gift will substantially add unique titles to our extensive collection of urban and regional plans and make an invaluable contribution to resources for scholarship for planning scholars and community planners. It will add to the breadth of our historic information; provide context for current development; inspire new, or retro, development; and better understand our past to better plan our future.”
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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipient of Funding
The Research and Publication Committee (RPC) congratulates the following November recipient of RPC funding:

  • Mara Thacker, for travel support and graduate hourly wages for her study titled “Exploring Perceptions of South Asian Comics: An Exploratory Study of Readers, Publishers, and Libraries.” This research will take work done in the US and expand into a new international frontier at a key moment in the history of graphic arts in South Asia, adding to the modest but growing body of comic scholarship pertaining to Indian comics to uncover current attitudes towards comics, why Indian libraries haven’t been collecting comics, and asking whether this is a ripe moment for libraries in India to consider building comics collections and what the barriers to that might be.

The Research and Publication Committee (RPC) encourages Library faculty and academic professionals who need support for their research activities to submit an application. There are no deadlines for submission; applications are reviewed on a rolling basis. Contact Carissa Phillips (, RPC Chair, with any questions.
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ANNOUNCEMENTS: Humanities and Interdisciplinary Scholars Collaboratory Planning Group
Representatives from the planning group are meeting with library divisions over the next few weeks, and please mark your calendars for an open meeting to get input on services and space from library faculty and staff. The meeting will be on December 8 from 2-3:00 in Main Library 314. In the meantime, the group’s notes are available on our website:
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ANNOUNCEMENTS: Upcoming LIS Research Training Events & Grant Opportunities
Beth Sandore Namachchivaya, Associate University Librarian for Research; Associate Dean of Libraries and Professor

In December Library faculty have the opportunity to attend an informational session as well as an in-house workshop to learn how to enhance their research profiles in the Illinois Experts researcher profiles database. Learn how to easily enhance your existing profile by importing from Google Scholar, linking to your ORCID, and much more! As always, I’m looking for suggestions for including more activities and upcoming grant deadlines—feel free to email me with suggestions (

Training Opportunities:

  • Dec. 8, 2016: Noon – 1:00 p.m. 308 Main Library. Digital Scholarship Lunch + Learn
    Illinois Experts publicly launched in Spring 2016 as a new tool for showcasing the breadth and depth of research activity on the Urbana-Champaign campus. Join us to learn more about this joint initiative of the University Library and the Office of the Vice Chancellor for Research, including the system’s features and benefits, who can use it, and what’s planned for the future.
  • Dec. 8, 2016: 3:30 – 4:30 p.m. 314 Main Library. Savvy Researcher Workshop
    Illinois Experts: A Behind-the-Scenes Look at Your Faculty Profile. Illinois Experts publicly launched in Spring 2016 as a new tool for showcasing the breadth and depth of research activity on the Urbana-Champaign campus. A joint initiative of the University Library and the Office of the Vice Chancellor for Research, Illinois Experts addresses the campus strategic plan’s call for a faculty profile sharing database. All tenure-system faculty have been provided with a profile in Experts; come to this workshop to find out how certain profile updates are automated and learn how to further interact with and augment your faculty profile.

Grant Deadlines:

Check Also:

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ANNOUNCEMENTS: Save the Date: Negotiating Peer Review: Perspectives from Editors and Writers in LIS
The peer review workshop originally planned for July has been rescheduled for January the week before classes. Join us for a lively conversation about the peer review process and how to negotiate peer review as a writer. Thanks for those who will be joining us to share their peer review stories and editor perspectives!

Title: Negotiating Peer Review: Perspectives from Editors and Writers in LIS
When: January 11, 2017, 10-11:30AM
Where: Room 106 Main Library

Join us for a discussion of peer review practices and how to negotiate the peer review process as a writer submitting your research to a journal or other publication. After a brief introduction, we will have stories from several tenured library faculty about times that peer review led to particularly helpful revisions, when the writers needed to push back on a review or walk away from the journal due to problems with the review, and other issues that have arisen. We’ll then have a panel of three local editors of library and information science publications to get their perspective on how they view their role in relation to reviewers and writers, and their expectations for both of those groups in the peer review and revision process. We’ll have stories and editor perspectives from Susan Avery, Maria Bonn, Clara Chu, Karen Hogenboom, Lori Mestre, and Steve Witt. There will be time for Q&A, or if others have related stories they want to share that provide useful lessons.
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Cindy Ingold, Gender and Multicultural Services Librarian

ClimateQUAL Update December 2016 The ClimateQUAL Implementation Team (CQIT) is diligently working through the issues that emerged during the focus group discussions held this past summer. Three topics surfaced during these conversations: Building Trust Using Open Communication; LibNews; and Committees. In some cases, strategies or issues were reviewed with EC, and these are noted below. The CQIT is working on all of these. We plan to:

  • Partner with the Center for Professional Training and Development to offer sessions on conflict resolution.
  • Issues regarding best practices with Library listservs, especially LibNews, were raised with the Dean and subsequently with EC. We will work with Library IT to offer training on using Library listservs, especially LibNews, and on developing best practices for using email.
  • Questions have been raised regarding the differences between committees, task forces and implementation teams, and what types of positions are eligible for different committees, etc. This was discussed with EC. CQIT will hold a forum on what constitutes a Committee, a Task Force, and an Implementation Team. When we launch the new staff intranet, we will work to make clearer the types of positions eligible for the different groups.
  • In response to questions raised about what it means to lead a committee and what it means to serve on a committee, EC endorsed the notion of developing guidance on these matters.
  • Sponsor a committee fair to introduce Library personnel to the work of various committees, and do this before the call for volunteers to serve on committees goes out.

We plan on doing these things spring 2017. Watch LibNews for announcements.
The Team also will revisit the full ClimateQUAL Report and the set of Recommendations to make sure we are addressing critical concerns that came up from the survey. We will provide an updated version of the recommendations early next spring showing all that we have accomplished. Remember that information about ClimateQUAL can be found here As always, contact anyone on the Implementation Team with your suggestions and ideas.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the Collection Development Committee are posted at
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The most recent CAPT committee meeting was held on November 11.

Summary of Recent CAPT Membership Changes

  • Harriet Green replaces Aaron McCollough on the Repositories, Preservation, and Access work group
  • Helenmary Sheridan replaces Bill Ingram as chair of the Repositories, Preservation, and Access work group
  • Susan Avery replaces Suzanne Chapman representing Web Team Core Content group
  • Will Schlaack was added to Digital Production work group

Meeting Notes
Michael Norman presented the bi-monthly report for the Cataloging and Metadata group.

  • CAM has begun the process of Voyager catalog maintenance in preparation of the ILS migration:
    • Including upgrading the remaining short MARCette records.
    • Fixing items with Lost, Missing, or Withdrawn statuses.
    • Update records with the latest enhanced records for OCLC WorldCat,
    • See the meeting minutes for more details.

Bill Mischo presented the bi-monthly report of the Search, Discovery, and Delivery group (plus an update on the Web Team)

  • Search, Discovery, and Delivery is exploring Altmetrics as part of the EasySearch system.
  • Work is underway to convert 5-6 unit websites from the old CMS into the new WordPress site. After correcting for any lessons learned during this initial conversion, the remainder of the Library units will be migrated in the Spring semester.

Lynn Wiley presented the bi-monthly report of the Electronic Resources group.

  • Lynn presented statistical information related to electronic resources, such as the number of ebooks recently added to SFX, the top targets, and target overlaps, etc. Charts and graphs are included in the meeting minutes.
  • The SFX display logic is being improved to better sort the most relevant targets to the top of the display list instead of the current alphabetical sort by target title.
  • Finally, E-Resources is working on a system to better track their various projects.

The remainder of the meeting was taken up with a discussion of the upcoming CARLI Voyager ILS replacement.

  • The bid will be going out soon with demos of likely systems occurring in 2017. A sole-source procurement extension is being sought to extend the current Voyager contract for one more year while the replacement is chosen.
  • The Library needs to begin planning for the migration as soon as possible. Some record standardization and cleanup will be required prior to migration.
  • Future CAPT meetings will be focused on charging a new task force to plan for and begin this process.

Detailed meeting minutes and work group reports can be found here:
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of November 30, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: Civil Service Vacancies

  • Digital Content Creation – Digital Imaging Specialist I ; offer pending
  • CAS – Library Specialist, evening shift; offer pending
  • Mortensen Center – Office Support Associate; interviewing

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HR NEWS: Separations

  • Kristine “Bill” Arvola, 10/22/2016
  • Catherine R Dorsey, 9/30/2016
  • Roxanne Fentress, 11/30/2016
  • William Ingram, 12/15/2016
  • Diana Long, 10/31/2016
  • Yuriko Oono, 12/16/2016
  • Aaron Scott McCollough, 9/23/2016

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HR NEWS: New Permanent Employees

  • DoMonique Arnold, 8/16/2016, Uni-High School
  • Sara Benson, 8/16/2016, Scholarly Communications & Publications
  • Kathryn Butterworth, May 2017, CAM
  • Brian Clark, 10/17/2016, Grainger
  • Sara Holder, 9/16/2016, RIS
  • Rachel Johns, April 2017, Digital Content Creation
  • David Morris, 9/16/2016, Literatures and Languages Library and Research and Information Services
  • William Schlaack, 8/16/2016, Preservation
  • Sheela Senguttuvan, 10/10/2016, CAM
  • Helenmary Sheridan, 5/16/2016, Scholarly Commons
  • Janet Swatscheno, 8/16/2016, Scholarly Communications & Publications
  • Kristen Zidon, December 2016, CAS
  • Mark Zulauf, 7/11/2016, Illinois Research Connections

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IT NEWS: Tech Tip: LIBNEWS Archives and Email Options
Anyone can use their Illinois email address and NetId password to access the campus mailing listserv system, Once you are logged in you will see information about all the email listservs to which you are subscribed, such as LIBNEWS. Under “Manage Your Subscriptions” click on a specific mailing list to change its settings. Here are some useful LIBNEWS tips:

  • Select the “Archive” link. This will show all messages sent to LIBNEWS dating back to April 2013, searchable by month, year, and keyword.
  • Select the “Subscriber Options” link. In the “Receiving mode” drop-down menu, you can update how often you’d like to receive LIBNEWS emails.
    • The “standard” option is the default. You will receive messages as they are sent.
    • The “digest” option will send you a daily email with all the messages from the past day.
    • The “summary” option will also send a daily email, but it will just list the messages sent and not include the full content.
    • Press the “Help” button for more options.


By logging into the campus mailing list system,, you can update these options for any listserv to which you are subscribed.
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IT NEWS: Update on the Library Web Conversion Project
The project to transition the Library from OpenCMS to WordPress has moved from development into initial site conversion. Four libraries—History, Philosophy, and Newspaper; International and Area Studies; Mathematics; and Music and Performing Arts—have volunteered to be the first to make the transition. This phase of the project is scheduled to be completed by the beginning of Spring Semester.

This first conversion phase is being limited to four libraries so that stakeholders can identify any shortcoming in workflow, documentation, or implementation details that may not have been identified during initial development. The Web Team will then make modifications where needed to address these shortcomings. Upon successful completion of this phase and application of any needed improvements, all library units will be able to begin converting their content into WordPress.

On December 2, the conversion team will launch a new website,, where anyone may check on the progress of the project, including seeing current group assignments; updates on site conversion, workflow and documentation; and information about new features that have been developed, as well as the priorities for additional features that have been identified for future development.
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IT NEWS: Increased Security when Accessing Computers from Off-campus
Due to increasing cyberattacks, the campus is requiring stricter protocols when connecting to campus computing resources from off-campus. More details can be found here:

The most immediate impact will be to anyone who is using the Microsoft Remote Desktop Protocol (RDP) to connect to their on-campus computer from a remote location. Starting on November 15, remote access to RDP will be restricted unless you are connecting through the University’s Virtual Private Network (VPN) or Remote Desktop Gateway service. Instructions for using both of these can be found at the above link.

Early next year similar restrictions will be placed on Virtual Network Computing (VNC), Telnet, and SSH access to campus computers.

If you need help accessing campus computing resources from off-campus, the Library IT Help Desk can assist.
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FACILITIES: Facility Project Updates

  • Music and Performing Arts Library – Player Piano Restoration and Room Remodeling
    • Library Facilities and MPAL are working with a restoration consultant and Facilities & Services on piano restoration and F&S for room remodeling. The piano has been moved to a restoration company and room remodeling will begin soon.
  • UGL Espresso Royale Coffee Shop Remodeling
    • The café space will be completely remodeled including the tunnel between UGL and Main. The tunnel will be closed over Winter Break to allow the furniture to be moved out of the dining area for the ceiling remodeling.
  • UGL and Main Door Replacement
    • Replace stainless steel frames and doors at the plaza level (east and west sides) along with both north and south ends of the Espresso Royale area, install new door hardware and electronic access. Construction scheduled to be complete December 2016.
    • Refurbish north, south and east doors of Main along with new door hardware and electronic access. Construction scheduled to be complete December 2016.

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit
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EVENTS AND TRAINING: Research and Publication (RPC) Brown Bag
Monday, December 5 noon to 1 pm in 428 Library

Merinda Hensley will present on her research: Undergraduate Students’ Knowledge & Perceptions of Scholarly Communication Topics and Issues
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EVENTS AND TRAINING: SPEC Survey Webcast on Funding Article Processing Charges
Presenters: Gail McMillan, Leslie O’Brien, and Philip Young, Virginia Tech Libraries
Hosted by Sara Benson
Wednesday, December 7 noon to 1 pm in 428 Library

The Association of Research Libraries (ARL) is offering a series of webcasts that present the findings from the latest SPEC surveys and allow webcast participants to discuss trends with the survey authors. A 45-minute webcast will follow the publication of each SPEC Kit in 2016.

The Association of Research Libraries (ARL) is offering a series of webcasts that present the findings from the latest SPEC surveys and allow webcast participants to discuss trends with the survey authors. A 45-minute webcast will follow the publication of each SPEC Kit in 2016.

The next webcast in this series will cover the Funding Article Processing Charges (APCs) survey (SPEC Kit 353), which explores strategies ARL member institutions are using to address APCs, and describes and documents related policies and procedures.

The Funding Article Processing Charges webcast will review survey findings reported by ARL member libraries in July 2016. The authors will:

  • give an overview of the goals and accomplishments of the survey;
  • provide a snapshot of APC fund activities undertaken by ARL member libraries; and
  • discuss the survey results in the context of APC support by academic libraries around the world.

The webcast will encourage questions from participants throughout the presentation. Read the freely available SPEC Kit 353 in advance and have your questions ready.
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EVENTS AND TRAINING: Disability Ally Program
Dec. 7, 1-3 pm, 106 Library

The Disability Ally Program is designed to educate faculty, staff, and students on how to be an ally to people with disabilities. Ally means a person who has an understanding of the needs of a person with a disability. Betsy Basch from DRES will be presenting the workshop. There will be a combination of lecture and hands-on activities. Please register on the Staff Calendar:
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EVENTS AND TRAINING: Performance Partnership Program Supervisory Training
Dec. 8, 10-12 am, 106 Library

PPP Supervisory Training provides supervisors with a working knowledge of the PPP program including the underlying philosophy, the major tenets, and the steps of the program.

Who Should Attend?
PPP Supervisory Training is strongly recommended for newly appointed supervisors of employees whose performance is subject to PPP. Current supervisors who would like a refresher may also attend.

What Will Be Covered?

  • Positive, informal, and formal corrective actions under the PPP program
  • The importance of recognizing and reinforcing good performance
  • The role of progressive discipline
  • Steps to prepare for and conduct informal and formal corrective discussions
  • Essential elements for providing effective feedback
  • Documenting employee performance

For those of you working on the HR Series Completion Certificate, this workshop will qualify towards certification. Please let us know at if you are planning on attending and would like for us to work with the campus to make sure that they know you have attended and would like credit for certification purposes.

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met.
Please register in advance so we know how many people to plan for. Register at the staff calendar at
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EVENTS AND TRAINING: Academic Professional Workshop Series: Writing and Publishing
Thursday, December 8, 2016, 12-1PM, Room 428

Are you an Academic Professional in the library and ever thought about using your investigation time for writing and publication? Are you interested in publishing in or outside the field of LIS and wondering what you need to know to get started? Dan Tracy, LIS and Research Services Librarian, will lead this workshop for library APs to introduce you to the ins and outs of publishing. We’ll talk about strategies for finding likely locations for your writing, both in the LIS literature and elsewhere, whether for research or trade publications, and things you need to consider as you write and submit your manuscript. While we will touch on peer reviewed research, much of the time will be spent discussing other publication opportunities that may be of interest. [Those interested in peer reviewed research may wish to also attend the January library-wide workshop on Negotiating Peer Review on January 11, 2017, in Room 106, 10-11:30AM.]
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EVENTS AND TRAINING: University Library Holiday Party
The annual University Library Holiday party will be held on Tuesday, December 13, 2016, from 11:30 a.m. to 1:30 p.m. at the Alice Campbell Alumni Center. The lunch will be served in two shifts in hopes that those at public service points can each come for an hour in two shifts.

The Library Social Events Committee is planning some fun activities at the holiday party. Back by popular demand will be a trivia contest. We will have two separate times, 12:00 and 1:00 so second shift attendees can participate. We are also encouraging attendees to wear a Holiday Hat! Stay tuned for future announcements! Mark your calendars now and plan to enjoy one another’s company over a great meal, good conversation, and some light-hearted fun.
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EVENTS AND TRAINING: NISO Webinar: Make it at the Library: How Does Library Technology Support Makers
Dec. 14, 12-1:30 pm, 428 Library

The movement to help support the “maker” culture among libraries has grown and is creating vibrant communities centered around the library in many communities. Beyond purchasing equipment and the tools necessary to produce objects, what does the library need to do to support these innovation spaces? How do traditional library services and information management support these communities and new tools? This session will explore how some of the most successful makerspaces have been created and how traditional library services are being incorporated into those spaces.
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Thursday, December 15 noon to 1 pm in 106 Library

Richard Stokes from the GREAT customer service SWAT team will lead a discussion on email communication skill tips for great customer service.
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If you would like to submit content for the January issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, December 23, 2016.