May Library Office Notes






ANNOUNCEMENTS: University Librarian Note
Check back next month for a Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Come to the ALCTS Exchange!
Tom Teper, Associate Dean for Collections and Technical Services

The Office of Collections and Technical Services and Staff Development and Training are hosting an institutional registration for the ALCTS Exchange at This virtual conference will be held over four afternoons on May 9, 11, 16, and 18, 2017 from 12:00 – 4:00.

We have reserved Main Library 106 to host the sessions. Beth Woodard has added the sessions to the Library Staff Calendar. More information is also located below.

Please take a look at the schedule and feel free to join us.
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ANNOUNCEMENTS: RBML Project Cataloging Wins Two Research Grants
Congratulations to Sarah Lindenbaum, who has received two research grants to help further her work in reconstructing the library of 17th-century book collector Frances Wolfreston. Sarah received a Houghton Library Visiting Fellowship ( and a Friends of the Princeton University Library Research Grant ( to further her studies this summer.
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ANNOUNCEMENTS: Academic Professional Promotion Implementation Team Meeting Minutes
The most recent meetings minutes of the APPIT are posted at
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
This note reports on the March 30 CAPT meeting.

Work Group Reports

Cataloging and Metadata (Michael Norman)
Cataloging is revising their policy regarding URLs to digital resources in the online catalog. The original recommendation was to add a separate electronic-only record to the catalog for digitized items, in addition to adding a link to the print record. After further investigation into the work processes which would be required to accomplish this, it was decided to just add the link to the print records, but not to create a separate electronic-only record.

Michael next presented a proposal to develop a name authority file for individuals affiliated or associated with the University. Given the Library’s involvement with the Illinois Experts (Elsevier Pure) Researcher Portal and also similar initiatives in the University Archives, the CAPT committee is encourage the Cataloging work group to continue to explore this idea.

Next there was a discussion about improvements and enhancements to current catalog records in preparation for migration to the new ILS system. Michael has a list of proposed enhancements, such as RDA format fields, table of contents notes, 13-digit ISBNs, and linked data information, among others. More details are available in the meeting notes. The CAPT committee discussed the pros and cons of a comprehensive catalog cleanup project prior to migrating to a new system.

Finally, there was some discussion about the new version 3.1 of VuFind that will be available in April, and there was an update on the CARLI RFP committee which is working the comply with state procurement rules.

Electronic Resources (Lynn Wiley)
Lynn provided some quick updates on the serials and URL linking and display improvements, including work to prioritize “owned” content over aggregators. The team is also working to improve display logic, but is at a bit of an impasse. They are in the process of researching how other SFX users, such as Harvard, have implemented their display improvements.

Parking Lot Items

Finally, the committee had a discussion about “parking lot” items, topics in our backlog which we haven’t yet had an opportunity to discuss in depth. It was decided that all the current items needed to remain on the list, and the committee will prioritize them so that they can make it onto future meeting agendas. The list is as follows:

  • DPLA
  • Budget Reductions
  • CARLI and ILS updates
  • ILS Migration
  • New Titles List

Detailed meeting minutes and work group reports are located here:
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of May 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: In Memoriam

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IT NEWS: Reminder: Send Us Your Ideas

Library IT has an Idea Form to collect new or innovative ideas or any suggestions for improvements. When ideas are submitted they go to an OTRS queue that is reviewed monthly by Library IT. We will discuss submissions and take steps to bring involved Library stakeholders into the conversation. As always, we welcome your feedback!
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IT NEWS: Spring 2017 No Change Period
12:01 AM on Monday, May 1 through 11:59 PM on Friday, May 12

To minimize possible disruptions, Library IT observes a no-change period around finals week. The Technology Services no-change period spans from Reading Day through when grades are due; however, the Library has different peak-use times, so we shift the no change period accordingly. This semester, no-change for Library IT will run from 12:01 AM on Monday, May 1 through 11:59 PM on Friday, May 12.

Please note that emergency changes may be approved if there are stability or security issues during the no-change period, but generally changes will be deferred until after May 12 to avoid any unintended, service-affecting consequences.
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FACILITIES: Facility Project Updates
Please visit the Office of Library Facilities web page ( for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit
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EVENTS AND TRAINING: Creative Connections
Wednesday, May 3, noon to 1pm, 106 Main Library, hosted by Cindy Ingold

Going along with the theme from the retreat, “Connect, Communicate and Create,” Staff Development and Training is hosting a creative connections hour during the noon hour twice a month during the semester. Bring a leisure or relaxing activity or just yourself then connect and communicate with your colleagues while creating. We will also bring an activity that anyone could do. Please join us and be part of the fun!
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Tuesday, May 9; Thursday, May 11; Tuesday, May 16; and Thursday, May 18
106 Main Library

The ALCTS Exchange is a celebration of excellence at the intersections of libraries, collection management, acquisitions, metadata and cataloging, preservation, and technology. This fully online event will offer synchronous and asynchronous opportunities for learning and engagement. Participants from diverse areas of librarianship will find the four days of presentations, panels, and activities both thought-provoking and highly relevant to their current and future career paths. The ALCTS Exchange will engage a wide-range of presenters and participants, facilitating enriching conversations and learning opportunities. Everyone, including non-ALCTS members, are encouraged to register and bring their questions, experiences, and perspectives to the events.

Program Schedule

  • Day 1: New Roles, New Workflows (Tuesday, May 9)
    Host, Mary LaskowskI
    Discover how changes in existing workflows can lead to the re-envisioning of traditional acquisitions, collection development and management, cataloging and metadata, and preservation workflows and job descriptions. Explore presentations, speaker information, and more.
  • Day 2: Creative Problem Solving (Thursday, May 11)
    Host, Lynn Wiley
    Learn how problems related to acquisitions, collection development and management, cataloging and metadata, and preservation can be solved through collaboration with other library departments and through creative problem solving. Explore presentations, speaker information, and more.
  • Day 3: Creating Connections with User Communities (Tuesday, May 16)
    Host, Jennifer Hain Teper
    Examine how acquisitions, collection development and management, cataloging and metadata, and preservation support the needs and impacts the experiences of library users. Explore presentations, speaker information, and more.
  • Day 4: Building Skills to Prepare for the Future (Thursday, May 18)
    Host, Michael Norman
    Find out how people working in acquisitions, collection development and management, cataloging and metadata, and preservation can expand their skill sets in preparation for leadership or management roles or to stay current on emerging trends. Explore presentations, speaker information, and more.

For a list of sessions on each day, please refer to the complete Program Schedule.
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EVENTS AND TRAINING: NISO Webinar – Spotlight on Mobile: Devices, Interface, and Content
Wednesday, May 10, noon to 1:30pm, 428 Main Library

This session will look at the on-going importance of mobile devices and the influence those devices have on access to and usage of various forms of content, whether text or multi-media. As a ubiquitous tool for a global population, the impact of mobile on the practices and policies of libraries and content providers should not be underestimated.
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Sponsored by Staff Development and Training
Wednesday, May 17, 1pm to 3pm, 106 Main Library

CPR training for adults, children, and infants plus AED Training. Completion of the class will result in certification. You must give 24-hour cancellation notice so others on the waiting list can attend. Any question please contact Zoe Revell 300-4733 or

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met.
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EVENTS AND TRAINING: Project Management Workshop
Sponsored by Staff Development and Training
Tuesday, May 23, 9am to 11:30am, 106 Main Library

Project management is a start-to-finish approach to getting things done and making projects more successful. It’s a profession, but it’s also a set of techniques that anyone can apply to achieve goals and manage project work more effectively. Project management can be used to guide small, simple projects as well as complex enterprise-wide initiatives.

This 2 1/2 hour hands-on class is taught by AJ Lavender, an experienced project manager. This course will give you knowledge of the basics and a set of tools that you will be able to quickly apply to your own project.

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met.
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EVENTS AND TRAINING: Research and Publication Committee (RPC) Brown Bag
Tuesday, May 23, 12pm to 1pm, 428 Main Library

Participants to be announced at a later date.
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EVENTS AND TRAINING: Supervisory Discussion: Delegating
Thursday, May 25, 10am to 11am, 428 Main Library

Beth Woodard will lead the discussion on delegating.
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EVENTS AND TRAINING: Cultural Humility
Thursday, May 25, 2017, 12:00:00 PM CDT – 1:00:00 PM CDT, 428 Main Library

Traditionally, libraries have used cultural competence workshops and trainings as a way to help employees better serve populations outside their comfort zones. However, cultural humility may offer a better model.

As Tervalon & Murray-García (1998) argue, a pitfall of cultural competence is the traditional notion of ‘competence’ as an endpoint: mastery of knowledge that can be assessed through quantitative measures. In fact, cultural competence programs often include lists of characteristics of various cultures, suggesting that successful interactions with people from those cultures is a matter of mastering the correct formula: Interacting with a German? Be direct, and on time. With a Native American? Avoid eye-contact and expect long silences.

This approach may cause us to overlook the individuals involved in an interaction and the context in which it occurs — treating ‘culture’ as something innate and undifferentiated. It is also of limited use in library contexts where typically far more identities are represented than can be ‘mastered’ and any individual’s background cannot be assumed.

In this webinar, we will look at the concept of cultural humility and the promise it holds for libraries. Cultural humility is a practice of self-reflection on how one’s own background and expectations impact a situation, of openness to others’ determining the relevance of their own identities to any given situation, and of committing to redress the effects of power imbalances.
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EVENTS AND TRAINING: Time Management Training
Sponsored by Staff Development and Training
Thursday, May 25, 1pm to 4pm, 106 Main Library

“Time management is really a misnomer. The challenge is not to manage time, but manage ourselves. The key is not to prioritize what’s on your schedule, but to schedule your priorities.”
– Stephen Covey

Shirley Stelbrink from Learning Alliances will lead a workshop on using your time more effectively, so you can be more productive.

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met.
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If you would like to submit content for the June issue of Library Office Notes, please submit it to JoAnn JacobyBeth Sandore, or Tom Teper by Friday, May 19, 2017.