June Library Office Notes






ANNOUNCEMENTS: University Librarian Note
It has become customary for people who have moved into new positions to release a “first 100 days” report card. On May 29, I did, in fact, reach the 100-day milestone in my new role. I want to thank everyone for their assistance and patience as I’ve assumed this position. While my many years here have provided me with a sound background in Library activities, this new perspective has presented me with the opportunity to learn more about the workings of the Library and the many outstanding initiatives and endeavors engaged in by Library staff, APs, GAs, and faculty.  Read more…
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ANNOUNCEMENTS: BTAA Shared Print Repository Yields Results
Collection Management Services recently completed a project to deaccession 63,723 items from the Oak Street vaults that were duplicated at the Big Ten Academic Alliance Shared Print Repository in Indiana. This represents an estimated 7,965 linear feet, or 1.508 miles of shelf space which was recaptured to house critical local collections. In addition, CMS processed roughly 38,000 items that were sent to the SPR in Indiana as our contribution to that effort. Moving forward we will be the host site of the next BTAA Shared Print Repository beginning July 1st. Collection Management Services will begin securing 250,000 volumes over the next five years, and those volumes will be held for 25 years. Our work in this area will allow other institutions to further deduplicate their collections, and focus on individual institutional strengths. The content that we will be securing has not yet been finalized, but will largely consist of journal runs for which we also have digital access in perpetuity.
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ANNOUNCEMENTS: Recommender Service
A preview of The Recommender Service is hosted on a development server linked from the “My Account Link” on this page: https://sif.library.illinois.edu/

If you click on the My Account button on the top right of that page you can log in to your VuFind (the page is secured by https) account and select recommendations (Suggested Books tab). The recommendations are based on two main inputs 1) items checked out to you along with your “favorite” items in VuFind, and 2) data mining of checkout streams using clusters of subjects checked out together. The Recommender service also allows users to request items that have been recommended. Included in the login window is a link to the updated privacy policy for this service.
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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipients of Funding
The Research and Publication Committee (RPC) congratulates the following May recipients of RPC funding:

  • David Ward, for graduate hourly and other support for his study titled “Text Mining Reference Transcripts: Sentiment and Topical Analysis.” This project will investigate applying machine learning techniques to the analysis of chat reference transcripts, in order to discover ways of automating mining user insights from management data.
  • Erin Kerby, for transcription services in support of her study titled “Veterinary Medical Researchers’ Perspectives on Data Management.” This project will explore and document the data management practices and perceptions of veterinary medical researchers at the University of Illinois College of Veterinary Medicine.

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ANNOUNCEMENTS: Academic Professional Promotion Implementation Team Meeting Minutes
The most recent meetings minutes of the APPIT are posted at http://www.library.illinois.edu/committee/workinggroups_subcommittees_taskforces_teams/ap_promotion_implementation_team.html.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes

April 27 CAPT Meeting
The agenda for the April meeting included work group updates on the Search, Discovery, and Delivery Team (Bill Mischo) and the Web Team (Jim Dohle). In addition, there was a discussion of the proposed new Library Emerging and Integrated Technologies work group (Jim Dohle and Eric Kurt).

May 26 CAPT Meeting
The May meeting agenda was shortened due to a large number of absences. Hannah Stitzlein provided an overview of her work on the DPLA Illinois Digital Heritage Hub (IDHH). Work group updates will be continued at the June meeting.

Detailed meeting minutes and work group reports are located here:
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of June 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: Interviewing Graduate Students

When interviewing for your graduate assistantships or grad hourly position, it is very important that you notify the other applicants you have made your selection(s) so they know to seek employment elsewhere. For your assistance you can use this template below:

Thank you for applying for the University Library: (Position/Unit). After a thorough evaluation of the position requirements and qualifications of the candidates, a decision has been made and an offer has been extended to another individual.

We appreciate your interest in this position and wish you the best in your future endeavors.


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HR NEWS: Applying for Lateral Transfers
For those employees that would like to be considered for lateral transfers (to move from one unit to another in the same title and same pay rate) you may sign up using this link: Lateral Transfer Form

Lateral transfer candidates may be contacted directly by departments to discuss vacancies and schedule interviews.

Please be sure that your online application is no more than one year old and must include your current position information. (instructions)

Illinois Human Resources (formerly SHR and AHR) provides additional information here: Civil Service Transfers
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HR NEWS: Departures

  • Retirement of Joyce Catchings May 31, 2017
  • Retirement of Glen Martin May 31, 2017

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HR NEWS: New Employees

  • Full-Time at Acquisitions Elisabeth Potsch May 1, 2017
  • Full-Time at CAM Kathryn Butterworth May 26, 2017

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HR NEWS: Vacancies

  • Library Specialist: Ricker Art and Architecture, received Master Referral and will begin interviewing soon

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IT NEWS: New Academic Hourly Systems Administrator
Jason Colwell, a new academic hourly Systems Administrator, started on May 15. We are very happy to have Jason join the Library IT team.
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IT NEWS: WordPress CMS Training and Drop-in Hours
Regular WordPress training and drop-in office hours will be held throughout the summer. You can sign up using the Staff Events Calendar: http://il.evanced.info/illinoisedu/lib/eventcalendar.asp?libnum=1

WordPress Training:
5/31/2017: 2:00 – 3:00 p.m. UGL 291
6/15/2017: 10:00 – 11:00 a.m. UGL 291
6/28/2017: 2:00 – 3:00 p.m. UGL 291
7/12/2017: 10:00 – 11:00 a.m. Lab 314
7/26/2017: 2:00 – 3:00 p.m. UGL 291

WordPress Drop-in / Open Office:
6/8/2017: 10:00 – 11:00 a.m. UGL 291
6/21/2017: 2:00 – 3:00 p.m. UGL 291
7/6/2017: 10:00 – 11:00 a.m. UGL 291
7/20/2017: 2:00 – 3:00 p.m. Lab 314
8/3/2017: 10:00 – 11:00 a.m. Lab 314

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IT NEWS: WordPress Migrations
The Library Web Team is on track to complete the migration of library web content from OpenCMS to WordPress by the end of the summer. You can keep up to date by checking the Library Content Management System Migration Project website.
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FACILITIES: Facility Project Updates
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Webinar – Critical Reflection to Improve and Grow As Librarians Who Teach
June 2, 11am-noon, 428 Main Library

Reflection is a practice that helps instruction librarians and coordinators focus on various aspects of their teaching in order to grow and improve as teachers. This presentation will begin by defining reflection and reflexivity while describing when, how and why it is used, as well as outlining benefits, challenges, and examples of the practice.


  • Maria Accardi is the Coordinator of Instruction at Indiana University Southeast. She is the author of Feminist Pedagogy for Library Instruction (Library Juice Press, 2013), editor of the forthcoming The Feminist Reference Desk: Concepts, Critiques, and Conversations (Library Juice Press), and co-editor of Critical Library Instruction: Theories and Methods (Library Juice Press, 2010).
  • Michelle Reale is the Faculty Librarian for English and Music at Arcadia University. She is the author of Becoming a Reflective Librarian and Teacher: Strategies for Mindful Academic Practice (ACRL, 2017).

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EVENTS AND TRAINING: ALCTS Virtual Preconference: Diverse, Inclusive, and Equitable Metadata
June 6, 1pm to 2pm, 225b Main Library
June 7, 1pm to 2pm, 225b Main Library

The Association for Library Collections & Technical Services (ALCTS) will kick off its ALA Annual programming with the two-day, virtual preconference “Diversity, Equity, and Inclusion in Metadata” from 1 p.m. to 2 p.m. CT on Tuesday, June 6 and Wednesday, June 7. This virtual event, which will be held prior to the ALA Annual Conference & Exhibition in Chicago, will provide a venue for attendees to engage with colleagues and presenters, leaving them with the tools necessary to implement what they’ve learned in their libraries.

“Diverse, Inclusive, and Equitable Metadata” will offer a platform for attendees to discover how metadata creators are developing methods to encourage the creation of metadata that represents diverse points of view. In addition, attendees will learn ways to increase cultural inclusiveness of their own metadata. Programming for this two-day, virtual event includes session one, “Outreach and Inclusivity in Digital Libraries and Institutional Repositories,” on Tuesday, June 6, which will feature the presentations “Digital Project as Community Outreach: A New Way of Approaching Metadata” and “Doing Justice to the Humanities: Increasing Inclusivity with More Specific Subject Description.” Session two, which will be held on Wednesday, June 7, will feature “Metadata Creation and Remediation in Zine and Digital Library Collections” and will focus on the presentations “Towards Counter-Cultural Competencies: Mutual Metadata Creation and the Zine Union Catalog Project” and “We Don’t Use Those Words Anymore: Describing Yesterday’s News Today.”
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EVENTS AND TRAINING: NISO Webinar: Enabling Discovery and Retrieval
June 7, 12-1:30pm, 428 Main Library

This session will address the use of quality metadata and unique identifiers in traditional information environments, but could also include discussion of one or more of the following:

  • Scholarly non-traditional output that may currently be hosted in institutional repositories or on proprietary platforms, such as YouTube
  • Enabling identifiers for increasingly granular portions of a work (such as paragraphs) in the interests of citation

The agenda and more information about the webinar can be found at: http://www.niso.org/news/events/2017/webinars/jun7_webinar/
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EVENTS AND TRAINING: UGL/Media Commons Open House
June 7, 9-11am, UGL

Following other Library Open House events that have been held (resulting from requests at the Library retreat), the UGL/Media Commons/Tech Prototyping areas will be featured in our open house next week. We will have posters by each staff person’s desk (who are excited to have you come see the work they do), tours available in the video studio, audio studio, and in the Tech prototyping lab. We will also have snacks.

Stop at the table that will be set up in front of the courtyard by the circulation desk to get a map with the tour stops.
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EVENTS AND TRAINING: Crucial Conversations
June 13, 9am to noon, 106 Main Library
Shirley Stelbrink will be presenting this workshop.

Crucial Conversations is a workshop to introduce the tools to use ‘for talking when stakes are high’. A crucial conversation occurs when three actions are in place:
1 – The topic is important to all parties in the conversation
2 – The people’s opinions vary and are not in agreement
3 – Emotions are high

There are steps you can learn and practice to create more effective conversations and solutions.

Please register at http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Creative Connections
June 14, 12pm to 1pm, 106 Main Library
June 28, 12pm to 1pm, 106 Main Library

Going along with the theme from the retreat, “Connect, Communicate and Create,” Staff Development and Training is hosting a creative connections hour during the noon hour twice a month. Bring a leisure or relaxing activity (or just yourself!) and connect and communicate with your colleagues while creating. We will also bring an activity that anyone could do. Please join us and be part of the fun!
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EVENTS AND TRAINING: New Employee Luncheon
June 15. 11:30am-1:30pm, Activities and Recreational Center

The luncheon will be held at the ARC in the Multipurpose Room # 6 (the usual spot). Help us welcome our newest employees and enjoy one another’s company over lunch.
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EVENTS AND TRAINING: Cross Cultural Communication Workshop
June 20, 10am-12pm, 106 Main Library
Presented by International Student and Scholar Services

Cross-cultural communication is important in the library because we have a diverse workforce and patrons. It is important for us to understand the factors that are part of effective communication in a multi-cultural world.
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EVENTS AND TRAINING: Research Services Workshop: Writing a Literature Review
June 20, 2-4pm, 106 Main Library
Led by Dan Tracy

Attention faculty and APs! Summer Research Services Programming is now on the staff calendar for pre-registration. Details are below on the session with a link to register.

Do you struggle with writing the literature review for an article or grant and making it feel connected to the rest of the writing? In this session, we’ll talk about how to integrate prior research into your writing more seamlessly. We’ll take a look at examples of published literature reviews as part of our session. We’ll also talk about approaching the literature review productively in cases where there does not appear to be prior literature.

Register: http://il.evanced.info/illinoisedu/lib/eventsignup.asp?ID=12716&rts=&disptype=&ret=eventcalendar.asp&pointer=&returnToSearch=&num=0&ad=&dt=mo&mo=6/1/2017&df=calendar&EventType=ALL&Lib=&AgeGroup=&LangType=0&WindowMode=&noheader=&lad=&pub=1&nopub=&page=&pgdisp
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EVENTS AND TRAINING: Having a Disability Accommodation Discussion with Your Employee
June 29, 10am to 11am, 428 Main Library
Led by JJ Pionke

We are obligated to make a reasonable accommodation, or modification or adjustment to a job, an employment practice, or the work environment that makes it possible for a qualified individual with a disability to enjoy an equal employment opportunity, upon request of the employee. What kinds of questions can or should you ask your employee and how you handle this request will be discussed at this session.
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If you would like to submit content for the July issue of Library Office Notes, please submit it to JoAnn JacobyBeth Sandore, or Tom Teper by Friday, June 23, 2017.