January Library Office Notes




ANNOUNCEMENTS: University Librarian Note
It’s “budget time” again, as we prepare to report to the Provost on our work and make our annual budget request. As we’ve discussed throughout the year, budgetary relief has created a number of significant opportunities. I want to provide a brief update on those here, and to give you a status report on the annual budget process. Read more…
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ANNOUNCEMENTS: Library Building Project Update
Check back next month.
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ANNOUNCEMENTS: 2019 Downs Intellectual Freedom Award and iSchool at Illinois Alumni Reception
Invitation to all alumni and friends of the iSchool at Illinois and supporters of Intellectual Freedom who are attending the January 2020 ALA Midwinter meeting in Philadelphia, Pennsylvania.

You are invited to attend the reception for the recipient of the 2019 Downs Intellectual Freedom Award and iSchool at Illinois Alumni reception. The reception takes place on Saturday, January 25, 2020, from 5:30 to 7:00 p.m. in Room “Liberty C” at the Philadelphia Marriott Downtown (MAR) 1201 Market St., Philadelphia, PA 19107.

The recipient of the 2019 Award, to be presented in January 2020, is the Education Justice Project (EJP) for its defense of the First Amendment rights of incarcerated individuals. More information on the recipient to be honored in 2020 can be found at the following website: https://ischool.illinois.edu/news-events/news/2019/11/2019-downs-intellectual-freedom-award-given-education-justice-project. As in the past, Libraries Unlimited provides an honorarium for the recipient and cosponsors the reception along with the iSchool. Direct any questions to Terry Weech.
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ANNOUNCEMENTS: ILS Coordination Team Report
Michael Norman, Discovery Services Librarian and ILS Coordinator

In the last few weeks, the ILS Coordination Team has received access to the new test instances of Alma (BackEnd) and Primo VE (the new Library Catalog). Both systems still are not fully formed yet. We are busily working with CARLI and Ex Libris to finalize the configuration of Alma/Primo VE for our Library, including implementing many of the settings we were able to test during the Vanguard Test Phase this past summer and fall. There are several important new developments for both systems coming in January and February 2020 that we still need to employ including finalizing the settings in fulfillment (circulation) for the Library and with the other 90 I-Share libraries for resource sharing of materials; incorporating a new metadata editor for cataloging and resource management; and, in February 2020, a new release for the Primo Central Index (Central Discovery Index going forward) will need to be added into the Library Catalog (Primo VE).

On January 16, 2020, the ILS Coordination Team will be showcasing Alma and the new Library Catalog (Primo VE) at a library-wide information session from 10:00 to 11:30 a.m. The session will be live and broadcasted out as a Zoom interactive video conference session. Tune in to see Alma and the new Library Catalog in action; we will do live demos of both systems. We will also provide an updated timeline for the remaining implementation phases leading up to Go-Live in June 2020. There will be an internal launch of the new Library Catalog and we’ll be asking for everyone’s help in testing it; we want everyone to explore and give us feedback to improve the system. For those who can’t participate, the Zoom session will be recorded and posted to the ILS Coordination Team website for later viewing.

For additional information and the latest news about the implementation of Alma and the new Primo VE Library Catalog, see the monthly ILS Coordination Team report at: https://www.library.illinois.edu/geninfo/discoveryservices/ils-coordination-team/
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ANNOUNCEMENTS: Grant Announcements for External Fundraisers
Please refer to the December Library Office Notes for a list of grants.

As always, if you are interested in all grant opportunities across disciplines, feel free to subscribe to the OVCR’s list at https://groups.webservices.illinois.edu/subscribe/19149.

If you have any questions or concerns, please contact Heidi Imker.
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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

As part of the Undergraduate Library’s 50th Anniversary celebration, we asked students to write down what they liked about the UGL. Overwhelmingly students said they loved the UGL as a place to be with friends (Social Spaces, 25%) and to study (22%).
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the December LTOTM at https://emails.illinois.edu/newsletter/248001.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Departures

  • Gregg Knott – Resignation, BHRSC

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HR NEWS: Filled Positions

  • Brian Agnoletti – Distribution Clerk, Facilities (January 6)
  • Matthew Freund – Distribution Clerk, Oak Street Library Facility (January 6)
  • Jennifer Vargo Hauser – Library Specialist, ACES (January 6)
  • Monica Carroll – Engineering and Physical Sciences Liaison and Innovation Librarian (January 16)
  • Kathryn Risor-Heise – Senior Director of Advancement Operations (January 16)
  • Shelby Strommer – Collections Care Coordinator (February 16)

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HR NEWS: In Memoriam

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HR NEWS: Vacancies

  • Library Specialist with Asian language specialty – ACS
  • Library Specialist with Spanish and Portuguese specialty – ACS
  • Grants & Contracts Specialist/Coordinator – BHRSC
  • Office Support Associate – BHRSC

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Library Recognition Event
January 15, 2020
8:00 a.m. – 1:00 p.m., Illini Union

The Library will host the annual Library Recognition Event on Wednesday, January 15, at the Illini Union. We will be closing all libraries from 8:00 a.m. to 1:00 p.m. on the morning of January 15th for this event.

The event will begin at 8:30 a.m. that morning. We will have a breakfast, service recognition awards, civil service and AP award ceremonies, some networking time, and a lunch that will last until 1:00 p.m. We encourage everyone to attend. Those who do not wish to attend should work with their unit head to request a vacation day (or half-day) or make arrangements with their unit head to work in the unit that morning.

Please mark your calendars now and plan to attend this event. We promise a great meal, good conversation, and some light-hearted fun.

To register and view agenda, please go to: https://uiuc.libcal.com/event/6121597.

Honorees for years of service, new employees and retired employees as follows:

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EVENTS AND TRAINING: NISO Webinar – Talking to Your Organization’s IT Group When You’re Not an IT Person
January 22, 2020
12:00 – 1:30 p.m., 428 Main Library

Libraries may not always be blessed with their own dedicated information technology unit. Those lucky enough to have such internal access are in a better position to discuss complex issues, such as those surrounding identity management and authentication. But what if you or your colleagues are dependent upon an external IT group, one that has different professional priorities? What might be the best tips and tricks for communicating library needs and concerns to those IT groups? They may be using the same vocabulary but associating a different definition with the terminology. This event will be a roundtable discussion between professionals with the intent of easing those exchanges in order to reach shared goals.
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EVENTS AND TRAINING: Library Consultation Working Group Town Hall – Special Collections Research Center
January 22, 2020
3:00 – 5:00 p.m., 314A Illini Union, 1401 West Green Street, Urbana
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EVENTS AND TRAINING: Behind the Scenes: A Conversation with the Curators of Divine Madness
January 24, 2020
3:00 – 5:00 p.m., Rare Book & Manuscript Library, 346 Main Library
Dr. Cait Coker, Siobhan McKissic, Ruthann E. Miller, & Ana D. Rodriguez
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If you would like to submit content for the February issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by January 24, 2020.