October Library Office Notes






ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Library Building Project
The University Library held its first quarterly update for library personnel on the status of the Library Building Project on September 20, 2018. Sixty individuals attended the meeting in 66 Main Library, and a further twenty watched the live stream. If you were unable to attend the meeting, you can see a recording of the meeting here: https://mediaspace.illinois.edu/media/t/1_ga1ojcrt/66202541. The next update is scheduled for December 13th at 3:30 p.m. in 66 Main Library.
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Below are the dates for the Sweeps Weeks during academic year 2018-2019:

  • Fall 2018 Sweeps Week: October 15, 2018 to October 21, 2018
  • Spring 2019 Sweeps Week: March 4, 2019 to March 10, 2019

Please contact Library Assessment (assessment@library.illinois.edu) if you have any questions.
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READ poster
Library READ posters are up in Room 220 of the Main Library! The new posters feature campus and community members and were inspired by the American Library Association’s Celebrity READ Campaign. This campaign, an internationally recognized program for more than 25 years, expresses the pleasure and importance of reading by capturing high-profile celebrities with their favorite books.
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ANNOUNCEMENTS: Electronic Resource Usage Statistics
Esra Coskun, Collections Analysis and Planning Specialist

Are you having trouble finding the web form to request usage statistics for your electronic resources?

The form can now be accessed from the Library’s Staff Website https://www.library.illinois.edu/staff/

Simply follow these three steps:

  1. Click on the heading ‘Collections Information’
  2. Click on ‘Electronic Resource Usage Statistics” under the ‘Collections Assessment’ category.
  3. Click on the link “Request E-Resources Usage Statistics Form” in the next window. Login with your NetID; fill out and submit the web form.

If you have any questions about usage statistics, please contact Esra Coskun at coskun@illinois.edu.
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ANNOUNCEMENTS: The Annual Graduate Student Contest
Open to all grad students working in the university libraries!

Curate an exhibit that promotes a library resource or highlights a subject or collection within the Library. The winner will receive $200, have an exhibit in the Main Library’s Marshall Gallery in April 2019, and attend an exhibit workshop in the Main Library. For more information, visit the Library Exhibitions Committee website at go.library.illinois.edu/ExhComm.

Proposals due Monday, November 19, 2018 by 5:00 p.m.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the September LTOTM (the introductory email of the semester from Dean Wilkin) at https://emails.illinois.edu/newsletter/181929.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence
Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of September 27, 2018 (click on the graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: Departures

  • Robin Woodall (September 5, 2018)
  • Linda Morris (September 30, 2018)

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HR NEWS: Vacancies

  • Library Specialist: LLL – Western European language specialty, interviewing
  • Library Specialist: CMS – Oak Street Facility, interviewing
  • Library Specialist: CAM – South Asian language specialty, interviewing
  • Office Support Specialist – Mortenson Center, interviewing
  • Office Administrator – Dean’s Office, waiting on MR
  • Library Specialist – Grainger, waiting on MR

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HR NEWS: New Employees

  • Full time at CAM: Madina Grace
  • Full time at CAM: Elena Negruta
  • Full time at CAM: Gulya Fehr
  • Full time at SSHEL: Dulcie Vermillion

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HR NEWS: Lateral Transfer

  • Brian Clark from Grainger to CAM

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HR NEWS: Title Change

  • Jen-chien Yu change to Director, Library Assessments

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HR NEWS: In Memoriam

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IT NEWS: IT Staffing News
Jemma Ku’s last day working for the Library was September 28. Jemma was the Web Team’s Internet Applications Systems Specialist. Jemma has moved to the College of ACES where she will be the new Web Application Manager for the U. of I. Extension Office.

Library IT has gotten approval from EC to hire one (and possibly two) new Web Application Developers. However, until those positions are filled, the Web Team will be working very short-staffed. If you have any questions or concerns about your web sites or web development projects, don’t hesitate to contact Tom Habing in Library IT.
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FACILITIES: Facility Project Updates

  • ACES Funk Library – Interior Signs – Installing main wayfinding signs – lower level through 5th floor – F&S Sign Shop fabricating signs.
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling painting – F&S funding approved. F&S Building Services Workers Flooring Crew working on south stairs – Fall 2018.
  • Main Library – 1st Floor Central Service Point – Phase I remodeling given OK to proceed by Illinois Historic Preservation Agency further review and approval will occur as architect completes designs. Architect on board and project kickoff being scheduled.
  • Main Library – Elevator Upgrade – E5 (east) summer 2018.  The project is a Campus wide multiple elevator upgrade project. The elevator cabs and controls for E5 elevator will be upgraded to provide reliable transportation throughout the Main Library. E5 is out of service. Complete and punch list items being worked on causing temporary outages.
  • Ricker Library – Flooring Replacement – Floor polishing is complete. Reinstall furniture, fixtures and collection complete. F&S shops working on punch list items.
  • Undergraduate Library – Room 289 Conversion – Complete.

For a complete list of projects in planning and construction, please see:
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Library Blood Drive
Blood mobile will be parked in the Undergraduate Library circle drive from 10:30 a.m. – 3:00 p.m., October 4. Sign up on the Staff Calendar.
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NISO Webinar: Part One
Finding the Funding: Library Funding & Successful Advocacy
Wednesday, October 10
12:00 – 1:30 p.m., 428 Library

This event will look at messaging, media platforms, policy-making, agency and tensions involved in librarians-as-advocates, social media and effective practices of navigating participatory networks.

Committed speakers include: Alan Inouye, Director of the Office for Information Technology Policy (OITP), American Library Association; David Rothman and Corilee Christou, Library Endowment; and Lance Werner, Kent District Library

NISO Webinar: Part Two
Finding the Funding: Strategic Approaches to Funding Scholarly Initiatives
Wednesday, October 17
12:00 – 1:30 p.m., 428 Library

Aside from funding libraries themselves, there are many innovative projects that might never be accomplished without the support of grants from foundations of various sizes and sorts. What are the current trends? The speakers in this event will identify and examine those trends and share what their impact on the academic environment might be.

Confirmed speakers include: Kate Tkacik, Director of Network Engagement, The Foundation Center; Raym Crow, Senior Consultant, SPARC, Phil Ward, Deputy Director, Research Services, University of Kent,  and Ron Joslyn, Librarian, Macalester College.
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EVENTS AND TRAINING: Creative Connections
Thursday, October 11
12:00 – 1:00 p.m., 428 Library

Wednesday, October 24
12:00 – 1:00 p.m., 428 Library
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Wednesday, Oct 17
10:00 – 11:00 a.m., 106 Main Library

As you probably know the annual Campus Charitable Fund Drive is underway and this year we want library employees to dig deep and be generous and break some records. To that end the CCFD Team (with Dean Wilkin’s support) is going to have a CCFD Mini Open House. We will invite some of our favorite charities to hand out brochures and talk about the ways in which your donation can make a big difference. We will have paper forms on hand and can answer any logistical questions you have about how to donate.

We’ll also have some fun CCFD stickers to thank you for your participation. Oh and did I mention there will be donuts and coffee?

Campus Charitable Fund Drive (Sept 17 – Nov 9, 2018)
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Teaching Online in Plain Language: Creating Clear Research Guides, Library Websites, and Online Instruction

Thursday, October 18, 2018
1:00 – 2:00 p.m.,106 Library

“Plain language” is a term from the legal field: federal law requires that government agencies are required to use clear communication that the public can understand and use. As online teachers, we can take advantage of the set of clear guidelines and best practices that has grown up around this requirement. The federal plain language guidelines are fully in line with web usability recommendations, and can help streamline and clarify our online teaching. Whether you’re writing for a library website, a tutorial, a research guide or some other format, you’ll learn how to make your materials more accessible to the widest possible audience without dumbing them down.
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EVENTS AND TRAINING: Drug Awareness Training
Lt. Joe McCullough, University of Illinois Police Department
Monday, October 22, 2018
10:00 – 10:50 a.m., 66 Main Library

Lt. Joe McCullough from the University of Illinois Police Department presents information about substance abuse and drug awareness. We will talk about current drug trends and safety issues having to do with the campus community, specifically covering the opioid crisis seen across the country.
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EVENTS AND TRAINING: “Paywall” The Business of Scholarship 
“Paywall” The Business of Scholarship
Movie Night and Panel Discussion
October 24, 7:00 – 9:00pm
Independent Media Center, 202 S. Broadway, #100, Urbana

The Scholarly Communication and Publishing Unit will be hosting a free community screening of “Paywall”. This programming is part of its celebration of Open Access Week (October 22 – 28).

The movie screening will be followed by a panel discussion with Sheldon Jacobson (Founder Professor of Engineering), Andrew Suarez (Professor and Head of Animal Biology), David Rivier (Associate Professor of Cell and Developmental Biology), and Maria Bonn (Associate Professor Publishing , Scholarly Communication).

For more information, contact The Office of Scholarly Communication and Publishing at scpub@library.illinois.edu.
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EVENTS AND TRAINING: Music Cataloging Basics Webinar
Wednesday, October 31, 2018
1:30 – 3:00 p.m., 428 Library

Cataloging music is a unique and sometimes tricky process, even for experienced catalogers. At both the conceptual level and the microscopic level, musical materials are different from other library resources, and if you’re new to cataloging these materials, it can be tough to get started.

In this workshop, cataloging experts and Music Library Association Cataloging and Metadata Committee members Mary Huismann and Linda Blair will provide you with a foundation in music cataloging. They will teach you basic musical concepts and demonstrate how to solve more complex problems, including music-specific encoding and subject access issues. You’ll learn the essentials of music cataloging and be provided with additional resources you can use to further expand your knowledge.
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If you would like to submit content for the November issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, October 19, 2018.