Tech Tip of the Week: Sharing a Portion of Screen in Zoom

Did you know you can share just a portion of your screen during a Zoom meeting rather than your whole desktop screen? It’s relatively easy to do so!

To share a portion of your screen, click the green share screen button at the bottom of the Zoom window. When the share screen settings window pops up, select the “Advanced” tab at the top.

On the Advanced menu, select the “Portion of Screen” option and then press “Share.”

A green window will then appear on your screen. You can adjust the size of this green window to fit the area of the screen you want to share.

Tech Tip of the Week: iSchool Wiki Zoom Resources

Welcome back, iSchoolers! Getting back into the swing of Zoom classes and meetings can be overwhelming, but the Help Desk has you covered with all the Zoom documentation you could need. The iSchool wiki has a dedicated page for Zoom resources and documentation, including tips on how to sign in to Zoom using SSO, navigating breakout rooms, and adding Zoom meetings to your Outlook calendar. Check out our Zoom documentation on the wiki here

And as always you can ask the Help Desk if you have any questions or concerns about Zoom! We are currently working in the iSchool building on the 2nd floor, and you can also reach us at 217-244-4903 or 800-377-1892, ischool-support@illinois.edu, and on our TechChat.

Tech Tip of the Week: Services Available After Graduation

While many services and accounts expire after graduation, some services will continue for a period of time. The Help Desk has compiled a list of services you can still use for a while after you leave the iSchool. Make sure to review it over the summer and save any information from these services before the Fall.

Tech Tip of the Week: Adding an Alternative Host to Zoom

You have a Zoom meeting scheduled but you, as the host, just realized you have a scheduling conflict and won’t be able to attend. Fortunately, you can assign someone else to be an alternative host in your absence. Alternative hosts have permissions that co-hosts do not have, such as starting, ending, or recording a meeting. The steps to create an alternative host for pre-existing meetings can be found on the iSchool Wiki. If you have any questions on how to use this feature, the Help Desk is here to help!

Tech Tip: Asking for Help in Zoom Breakout Rooms

Did you know you can ask for help from your instructor in Zoom breakout rooms? At the bottom of the Zoom screen, you can click “Ask for Help” in the meeting controls. Another button will appear that says “Invite Host.” Clicking this button sends a notification to the instructor that your breakout room has requested help.

For more Zoom tips and tricks, visit the Zoom Help Desk Wiki page.

Tech Tip of the Week: Setting the Time Zone in Zoom

Have you ever noticed a different time listed for Zoom sessions in Moodle or Canvas? If you have, you may need to correct the time zone in your Zoom account. You can find the steps to change your time zone here: https://wiki.illinois.edu/wiki/display/ischool/Setting+the+Time+Zone+in+Zoom

Please reach out with any questions you may have!

 

 

Tech Tip of the Week: Creating Polls Ahead of Time in Zoom

Did you know you can schedule polls for class ahead of time? You can, and the Help Desk has documentation to help walk you through the process!

This feature is especially helpful if you have a series of questions you want to ask, and it allows you to save time instead of scrambling to type up the questions before class. To read the Help Desk’s documentation on creating polls ahead of time go to this wiki page.

As always, if you have any questions, don’t hesitate to reach out to the Help Desk!

Tech Tip of the Week: Assigning Student Roles in Breakout Rooms

It can be difficult to engage students when teaching over Zoom, but utilizing breakout rooms is an effective way to make larger classes feel more like a community. They can also give students who are reluctant to talk on microphone in the main room a chance to communicate with classmates.
Assigning roles in breakout rooms can help break the ice and ensure that everyone participates, and the iSchool Wiki has a great page that walks you through different roles and the best ways to incorporate them into your online courses. Roles can include:
      • Manager or Facilitator: makes sure group stays on task and reminds everyone of the questions they need to discuss.
      • Recorder: takes notes during the group discussion and posts them to a class forum if need be.
      • Spokesperson or Presenter: shares what the group talked about with the entire class after breakout rooms close.
      • Reflector or Strategy Analyst: guides the group to a final consensus or decision if need be.
      • Challenger: asks questions during the discussion.
      • Timekeeper: keeps track of time and makes sure everyone gets the same amount of speaking time.

If using these roles, it is a good habit to share the definitions of each role with your class and put the way you want them to assign roles (alphabetical by first/last name, birthday, etc.) in the chat. Make sure to also share the discussion questions you want them to answer before sending them into breakout rooms as participants won’t be able to view the screensharing once they are in the breakout rooms. 

Tech Tip of the Week: Setting the Time Zone in Zoom

If you have ever experienced Moodle showing the wrong time for class Zoom sessions, the first course of action will be to verify that your Zoom account reflects the correct time zone. To do this, please follow these steps:

1. Go to illinois.zoom.us and log in with your NetID and password.

2. Click on Profile on the left side of the screen.

3. Once you are on your profile, find where it says Time Zone. Click Edit on the right side of the screen.

4. A drop down will appear where it lists your time zone. Select the correct
time zone and click Save.

5. Once you save, go to your class’s Moodle page and verify that the time of
class is now correct.

image of zoom profile with time zone boxed in green

If you would like to view our documentation on how to change your time zone in Zoom, please view this page on the iSchool wiki.

Tech Tip of the Week: Joining Zoom via Moodle in Safari Browser Error Message

Recently users have been experiencing an error message when trying to join Zoom classes via Moodle while using the Safari browser. This error message is due to third party cookies and pop ups not being allowed in your Safari browser settings. If you have been getting the error message ‘Sorry, your session was expired. Please refresh the page or login again.,’ please check out this Wiki documentation from the Help Desk that explains the steps you would follow in order to ensure you can join Zoom sessions via Moodle on Safari in the future! As always, if you have any further questions don’t hesitate to reach out the Help Desk.