- University Librarian Note
- IOPN Update
- Residence Hall Libraries’ Update
- Cheers for Peers
- Did You Know? A Monthly Factoid from Library Assessment
- Diversity, Equity, Inclusion, and Accessibility (DEIA) Update
- Collection Development Committee Notes
- Content Access Policy & Technology Meeting Minutes
- Recognizing Excellence
- Prizes and Awards
- Payments to Foreign Nationals
- Reimbursement for Small Cash Purchases
- Purchasing Policies and Requirements
- Unit Employees and Their Major Duties
EVENTS AND TRAINING
- Staff Events Calendar
- DEIA Educational Workshops (October 4 and 21)
- NISO Webinar (October 11)
- Hangout (October 12)
- Ada Limón: Working in the Service of Poetry (October 12)
- Beyond the Broomstick: Unveiling Truths and Demystifying the Witch-Demon Connection (October 13)
- CARLI Professional Development Alliance Events (October 17)
- Illini Cabaret: Music on Main (October 20)
- Annual Provost Visit (October 24)
- Hub Training (October 24)
- DEIA Office Hour (October 31)
ANNOUNCEMENTS: University Librarian Note
We might not know it by the weather, but fall is fully upon us and it’s been truly amazing to see how busy you all are, and how strongly our academic community has responded to the openness and quality of our spaces and our exceptional programming. I think I’ve counted no less than three international conferences hosted by someone in the Library within a 30-day window! Read more…
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- Reading Social Science Methods by Ann Reisner teaches the rules and limits of social science methods to introductory level social science and humanities majors.
- Martin Wolske’s A Person-Centered Guide to Demystifying Technology: Working together to observe, question, design, prototype, and implement/reject technology in support of people’s valued beings and doings, which IOPN first published in 2020, is now in its second edition.
Stay tuned for other publications coming soon!
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ANNOUNCEMENTS: Residence Hall Libraries’ Update
Laura Poulosky, Residence Hall Librarian
Both Ikenberry and Illinois Street Residence Hall Libraries are open M-F (noon to 7 pm) for the academic year.
We have lots of fun outreach planned for October, including:
- Craft Night
Wed., Oct. 11th, 5-7 p.m. | ISR: 50A/B – Decorate large papier mâché letters to display in your room. SDRP: 2003 – Make an easy needlepoint craft using a cute kit. All materials—and snacks—provided!
- Card Game Night
Tues., Oct. 24th, 6:30-8:30 p.m. | ISR: 50A/B – Play a variety of card games and enjoy snacks on the house. Bring your friends and meet new people, too!
ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.
Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:
- Sara Berthier
- Paula Carns
- George Gottschalk
- Kim Hutcherson
- Jake MacGregor
- Megean Osuchowski
- Katie Slough
- Anthony Stewart
- Gennye Varvel
- Jen-chien Yu
October is the National Arts & Humanities Month (NAHM). It was established by Americans for the Arts in 1993 with the goal to raise awareness and support for the arts and humanities across the nation.
At the University, there is a strong connection between the Library and the arts and humanities. The 2023 Ithaka S+R Faculty Survey results showed that Illinois respondents who are involved in undergraduate instruction in arts and humanities are more likely to work with librarians on course materials, reading lists or syllabi than faculty in sciences and social sciences. More importantly, the arts/humanities respondents’ support for library buildings and staff are significantly higher than business, science or social science faculty. Over 70% of the arts/humanities faculty strongly disagree that because scholarly materials are available electronically that funding towards library buildings and staff should be reallocated to other needs.
ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Update
Victor Jones, Jr., Director of Diversity, Equity, Inclusion, and Accessibility
DEIA Education Workshop Series:
- Module 1:
- Wednesday November 15th – 2p – 4pm: Library Cultures (Online via Zoom)
- Module 2:
- Module 3:
The Diversity Committee will be having our next meeting on Tuesday October 31st 11am in 323C Main and via Zoom. If you’re interested in joining us, please feel free. Please see the DEIA Office Hour below.
ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
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FACILITIES NEWS: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities
If you anticipate that you will be giving a prize or an award to a student related to a contest, contact the Business Office (email@example.com) as soon as possible in your planning. All prizes and awards must now be processed by the Office of Student Financial Aid. This process can take considerable time. Any assistance you can provide in helping us to provide the awards in a timely fashion is appreciated.
If you are paying a foreign national ANY amount for an incentive, a study, a drawing, or an honorarium, please contact the Library Business Office (firstname.lastname@example.org) BEFORE payment can be made. We will need to arrange to obtain documentation from the individual in order to process a payment.
Due to increased restrictions by the IRS, all payments to foreign nationals are processed through payroll and could be taxed on the amount. Working with us in advance is key to helping everything flow smoothly.
The Office of Business and Financial Services has updated policies and procedures regarding small cash purchases. In order to receive personal reimbursement for a small cash purchase (under $500) the following procedure must take place:
- The Unit Head (this is the Dean) must determine that the best interests of the Unit and University are served
- A University of Illinois system contract is not available for the purchase
- A P-card is not available for the purchase
Cash purchases may not be divided up to circumvent the dollar thresholds established in this policy.
Individuals making authorized cash purchases for approve University business purposes must present a copy of the State of Illinois Sales Tax Exemption Letter to merchants and request that sales tax not be charged. The University reserves the right to not reimburse sales tax when reimbursing cash purchases.
It is illegal for the University to do business with vendors for goods and/or services without a means of payment in place. What this means is, that a form of payment either from the Library Business Office or from Acquisitions must be secured PRIOR to the delivery of the goods and/or services. If an invoice comes in after the goods or services are delivered/received without a means of payment in place, it is illegal for the University to pay the invoice. Subsequently the invoice MAY NOT BE PAID. Paying the invoice and then submitting for reimbursement is not a viable work around. The University scrutinizes reimbursement requests for this type of activity. Reimbursement requests of this nature will be returned by the University without payment.
Only Purchasing and the Sponsored Programs Administration (SPA) may legally obligate or provide authorization on behalf of the University. (i.e. Only these offices may sign paperwork, contracts, or agreements for the University) Assistance for securing payment for non-acquisition items may be obtained from the Library Business Office by contacting them at email@example.com.
- Kimberly Johnson – Associate Director of Fiscal Operations; Main contact for Library gifts and endowment funds; reports, My-UI-Financial questions and training
- Chad Lewis –Grants and Contracts Coordinator: provides support for the grants life-cycle, cost-share monitoring, and semi-annual certifications; contracts
- Jennifer Gavel – Accountant II : Manager of Alma’s acquisitions payable system operations; Program Advances; contracts
- Katie Slough – Accounting Officer: Travel arranger; Reimbursements; P-Card & T-Card Processing
- Theresa Appiah – Business Administrative Associate: P-card Reconciler, Honorariums, p-card purchaser, travel arranger
- Laura Eichelberger – Extra Help Accounting Assistant: Purchase Order Processing; Misc. Vouchers
- Sarah Park – Mathematics and Computational Sciences Librarian – Mathematics Library – 9/6/2023
- Bing Wang – Chinese Studies Librarian – International & Area Studies Library – 9/11/2023
- Kestrel Ikar – Library Specialist – Central Access Services – 10/16/2023
- Peg Burnette – Medical & Biomedicine Librarian – Social Sciences, Health, and Education Library – 9/30/2023
- Bernadette Braun – Library Operations Associate – Acquisitions & Cataloging Services – 10/6/2023
- David Butler – Library Assistant – Music & Performing Arts Library – 10/31/2023
- Library Specialist (3 positions) – Grainger Engineering Library Information Center – Interviews
- Library Operations Associate – Acquisitions & Cataloging Services – Interviews
- Accountant II – BHRSC – Posting soon
- Bioengineering and Engineering Medical Innovation Librarian and Medical & Biomedicine Librarian – Grainger Engineering Library Information Center – closes 10/20/2023
- October 4 at 2 PM: DEIA Engagement (In Person)
- October 24 at 10 AM: Library Teamwork and Engagement (In person)
Please email firstname.lastname@example.org for login credentials or recordings.
- October 11 at 10 AM: Building Connectivity Between Diverse and Diffused Resources
Keep a lookout for an email (with a Zoom link) from Christina Bonse via LIB-NEWS. If you have any agenda items you want to share at this Hangout, please send them to email@example.com.
Also, we are always looking for volunteers who would be willing to host social time following the Hangouts. Please consider being on an “on-call” list. We need volunteers to keep the social times going! Email firstname.lastname@example.org if interested.
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Please join us for this special evening with U.S. Poet Laureate, Ada Limón. Part conversation and part poetry reading, the event follows Limón as she shares how poetry connects us to the world, allows us to heal, love, grieve, and reminds us of the full spectrum of human emotion.
Book signing to follow the event.
Support for this event was provided in part by Library Friend Dr. Daniel D. Shin.
Join us via Zoom to delve into the captivating world of witches, demons, and women’s history through a spellbinding lecture and a rare glimpse into the past, as we explore the origins, powers, and misunderstood narratives surrounding these topics.
This is a CARLI Professional Development Alliance event. To register for this event, visit the CARLI Event Calendar.
In 2021/2022, Susan Howell and Tammie Busch conducted a focus group study with tenure-track and tenured librarians. One of the most prominent themes that came out of these focus groups was mentorship and how mentorship has been helpful and how it has been lacking. Although our focus group centered on tenure-track librarians what we have learned is mentorship benefits all librarians. In this program we will discuss the benefits of mentorship, how one finds mentorship, and how to be a mentor.
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Start your Homecoming celebration with a special performance in the University Library’s historic Reading Room. Join Archivist and Sousa Archives and Center for American Music Director Scott Schwartz as he and three School of Music students perform on three of the Center’s rare music instruments and discuss the importance of returning their voices.
Provost John Coleman and his team will visit. Details forthcoming!
- October 24 at 2 PM and October 27 at 3 PM: Working with International Students: Communicating Across Language Differences
Please contact the Reference Management Team (email@example.com) if you have any questions about the Hub Trainings.
Victor Jones will be available to answer any questions you may have regarding DEIA at the Library. Find more information at https://uiuc.libcal.com/event/11005259.
LibCal link: https://uiuc.libcal.com/event/11005261