September Library Office Notes

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ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Update from the Task Force on Promotional Paths for APs in the Library
During the months of July and August, the task force has been working on the document, “Draft Recommendations: Library Framework for Academic Professional Promotion.” The document outlines promotional paths for Academic Professionals (APs), including a framework for principles, eligibility, promotion ranking, review criteria, process, and promotion awards for the Library’s Academic Professionals to recognize cumulative milestones in their career accomplishments and their notable contributions in service to the University of Illinois Library, as well as to their respective professional areas.
In order to gauge broader feedback from Library Academic Professionals as well as Library faculty and staff, the task force will organize the following outreach efforts in September:

  1. Open meetings: three 90 minute sessions will be organized (two sessions open to Academic Professionals, and one session open to all Library staff and faculty)
  2. A meeting with Academic Professionals in Library IT: Tom Habing will host this meeting
  3. Office hours: the Task Force will host office hours once a week during September to talk with any member of the Library staff or faculty who would like to discuss the recommendations, and to brief those who are not able to attend a forum
  4. September faculty meeting: review the task force’s recommendations and facilitate discussion

Detailed dates for each session will be announced through the LIBNEWS listserv. The Library Executive Committee will post the draft recommendations for comment on the EC web page in the near future.

The Task Force:
Tom Habing, MJ Han (co-chair), Josh Harris, Greg Knott, Beth Namachchivaya (co-chair), Richard Stokes, Jen-Chien Yu, Angela Waarala
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ANNOUNCEMENTS: Call for Nominations for the Outstanding Civil Service Staff Award
The Library Awards and Recognitions Committee is pleased to announce the call for nominations for Outstanding Civil Service Staff Award. This award recognizes staff employees for their exceptional accomplishments and service to the University Library.

Any member of the Library community (faculty, staff or student employee) can make a nomination for this award. Nominations are due by Friday, September 16th, 2016, with winners honored at the upcoming Service Recognition Program, tentatively scheduled for October 11, 2016. Winners will also receive $1,000 (after taxes) and a commemorative framed certificate. In addition, the committee will work with award winners’ nominations for submission for the Campus’ Chancellor’s Distinguished Staff Award. The call for nominations for this award is typically sent out in December each year.

Please see the attached information for eligibility details and nomination guidelines. Should you have any questions, please connect with Beth Woodard (bswoodar@illinois.edu; (217) 244-1882).

Please fill out the nominating form at https://illinois.edu/fb/sec/753492.
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ANNOUNCEMENTS: Library Advancement Loanable Items
Need a banner, display board, tablecloth or runner for an upcoming event which promotes the University Library and any one or more of its units, services, and programs? Loanable items are available through the Office of Advancement. Please see the form below for more information.

Library Advancement Checkout Items

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ANNOUNCEMENTS: New Upgraded Minrva App for iOS Devices
Minrva 2.2 for iOS includes the Minrva core modules for all I-Share libraries including such functionality as searching for items in the catalog, logging in to check due dates, renew items, request statuses, and find out what is on reserve for courses. At the Undergraduate Library location in Minrva, all new location-based recommendation features have been added to the Wayfinder module. Students simply turn on Bluetooth within their mobile device so that Minrva can infer their location and suggest popularly circulating items along with digital content (e-books, and e-journals) related to their location in the Undergraduate Library.

Download the app at http://go.library.illinois.edu/minrvaforios.
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ANNOUNCEMENTS: Save the Date and Call for Proposals: 4th Annual Library Research Showcase
The 4th Annual Library Research Showcase is scheduled the afternoon of Monday, November 14! Please mark your calendar and plan to join us to hear about faculty, academic professional, and graduate student research happening in the library. Library faculty and academic professionals, and their research collaborators, may submit presentation proposals for lightning talks, poster sessions, and tech demos through the online CFP form available at the Showcase website: http://go.illinois.edu/libraryshowcase Watch the website for schedule details, which will appear in September and October.

For more information, contact: Dan Tracy, Library Research Showcase coordinator (dtracy@illinois.edu).
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ANNOUNCEMENTS: Collection Development Committee Notes
The Collection Development Committee met on August 23, 2016. During the meeting, we discussed the FY17 materials allocation; the merger of Nature and Springer as it related to a new license being negotiated on our behalf by the Big Ten Academic Alliance (BTAA); listened to reports about the Library’s pilots on JSTOR ebooks, Project Muse ebooks, and Kanopy streaming media; and briefly touched on EBSCO cancellations, large scale digitization, the BTAA Shared Print Archive proposal, and the status of the College of Medicine and impact on the Library.

The most recent meetings minutes of the Collection Development Committee are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The following topics were discussed at the July 28 CAPT committee meeting:

  • Kyle Rimkus provided a report on the activities of the Digital Production Working Group.
    • There was a demo of the digital library system, https://digital.library.illinois.edu/. It currently serves as the gateway to about 60 digital collections in the Library, and serves as the host for a number of those collections with about 5000 items. It is on track to replace our CONTENTdm system in the next 6 months.
    • There was a discussion of the need for a more robust media delivery system for the Library. The possible systems that were discussed include Kaltura, Mediaspace, Avalon, and Ensemble. The CAPT committee is considering a pilot using the Kaltura system.
  • Bill Ingram provided a report on the activities of the Repository, Preservation, and Access Working Group.
    • Helenmary Sheridan is the new IDEALS Repository Services Coordinator. She is working with Seth Robbins and others on potential new features for IDEALS, such as file previews, improved support for A/V and media files, and improving the submission workflows.
    • The Medusa preservation repository successfully completed the development and deployment of a failover system such that if the primary storage ever goes offline, we can easily switch to the backup storage as read-only. Although deposit will be temporarily disabled, consumers of the data won’t notice a difference.
    • Medusa also just added an additional 30TBs of storage.
    • With respect to the Illinois Data Bank, a major area of work has been developing strategies and processes for dealing with larger files (>15GB). Since IDB and Medusa share storage this is also a concern for Medusa. There is potential for significant growth in storage needs, i.e. one potential patron is ready to deposit a 450GB dataset.
    • The new digital publishing specialist, Janet Swatscheno, started on August 16.
    • The Scholarly Communications and Publishing (SCP) group will be taking over responsibility for maintaining the OJS publishing software for the Undergraduate Research Journals.
    • Mark Zulauf has started as the new coordinator of the Illinois Researcher Connections (IRC). Once Mark is up to speed there will be additional work required to improve the business process database which updates the master list used by the Elsevier PURE system.

The next CAPT meeting took place on August 25.

The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2016-2017.html.
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ANNOUNCEMENTS: Recognizing Excellence

Please forward elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of September 1, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-september2016

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HR NEWS: Lateral Transfers

Civil Service

  • Alissa Marcum from Circulation to ILL/DD
  • Margo Robinson from Vet Med to Circulation
  • Cindy Nakea from Vet Med to ACES
  • Ginger Schutz from CMS to Acquisitions

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HR NEWS: Civil Service Vacancies

Posted Vacancies with Interest Letters Sent

  • CAM – Library Specialist specialty factor of South Asian language
  • CAM – Library Specialist specialty factor of Slavic language

Soon-to-be Posted Vacancies

  • Digital Imaging Specialist I
  • Office Support Associate

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HR NEWS: Retirements

  • Julia Watkins

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HR NEWS: Resignations

  • Rhalo Thomas – Grainger
  • Sally van der Graaff – CAS
  • Lindy Wheatley – Mortenson Center for International Library Programs

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IT NEWS: More Updates on Library Summer Hardware Replacements
New public printer installation has been completed just in time for the Fall semester. Work continues on the replacement of circulation workstations.

If you have questions about this please contact the Help Desk.
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IT NEWS: Tech Points
For the first week of classes, Monday, August 22 through Friday, August 26, Library IT, the Undergraduate Library, and campus Technology Services partnered to provide a temporary IT help desk location at the entrance to the Undergraduate Library. These service points were intended to help incoming students with basic IT support such as connecting devices to campus wireless, password resets, or accessing university email. https://techservices.illinois.edu/news/2016/tech-points-2016.
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IT NEWS: Changes to the Campus Shibboleth Single Sign-on Service
Starting September 3, off-campus services that require logins will ask permission to gather personal information from you. This information is usually limited to your name, email address, and university affiliation (student, faculty, staff, etc.) in order to verify your authority to use the service and personalize your experience. This change is being made to better inform patrons of what information is being shared about them to 3rd party companies. Library services affected include Ares (electronic reserves), Aeon (RBML request management) and the Evanced D!BS (study room reservations) application.
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IT NEWS: Coming Soon: Two-Factor Authentication for Payroll Direct Deposit Changes
Many of you probably saw the recent notice from University Payroll and Benefits announcing that future changes to NESSIE Direct Deposit information must be made from a computer on the campus network. This change was a result of increased phishing attacks by hackers trying to gain access to employee accounts. So far our university has not suffered any financial losses, but some of our peer institutions have not been so lucky.

This restriction will be supplemented later this fall by what is called two-factor authentication. Two-factor authentication introduces a second step for secure logons beyond just the ubiquitous password and PIN. Typically the second step involves a message which is sent to your cell phone or other phone which you must respond to in order to verify your identity. There are several ways this can be accomplished, such as entering a short PIN number which has been sent via text message to your phone, but there will also be other alternatives for people who may not have access to text messaging. This augments identity verification with not only something only you know, your password, but with something that only you have, your phone. University Payroll will be providing more details about this change later in the fall.
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IT NEWS: On a Related Note: Longer Passwords
Also later this fall, the Active Directory allowable maximum password length will be increased from 15 characters to 127 characters. The minimum will still be 8 characters. You can get more creative with your password.
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FACILITIES: Facility Project Updates

  • Grainger Engineering Library – Relocate EWS Lab
    • Move the lab from room 57 lower level to room 450 west end to allow for the College of Engineering to relocate/expand their testing center from DCL to room 57. Space on 4 East has been cleared and College of Engineering furniture is to arrive in September.
  • Main Library Corridor Flooring Replacement
    • Replace all main corridor flooring; basement, 1st thru 4th floors. Completion August 2016.
  • Main Library – Room 1 Renovation for Technical Services
    • The remodeling will provide new space and furniture for the staff currently located in room 220 Main Library. Wall/ceiling repair and painting scheduled to be complete September 2, 2016. Cooling units and light fixtures to be installed by September 13, 2016. Furniture to be installed September 14, 2016.
  • Main Library – Room 200 & 225 Rearrangement
    • The Classics Library has moved from the 4th floor of the Main Library to room 225 and Literatures and Languages relocated to room 200. The circulation desk for both libraries is consolidated to the central area of room 200. Remaining component of circulation desk in fabrication.
  • Main Library – West Basement Entry Ramp Revisions – Complete
  • Main Library – Parking Lot E3 Steam Tunnel Rehabilitation – Complete
  • Music and Performing Arts Library – Player Piano Restoration and Room Remodeling.
    • Library Facilities and MPAL are working with a restoration consultant and Facilities & Services on piano restoration and F&S for room remodeling. Purchase orders have been placed for the piano restoration.
  • Oak Street Library Facility – Third Floor Build Out
    • The project will build out 2,000 square feet of “shell” space on the 3rd floor, constructed as part of the 2014 phase I project for the CMS staff currently located in room 44 Main Library. Construction completion is September 13, 2016. 
  • UGL Espresso Royale Coffee Shop Remodeling
    • The café space will be completely remodeled including the tunnel between UGL and Main. The tunnel and café area will remain closed until the construction is complete. Anticipated opening September 12, 2016.
  • UGL and Main Door Replacement
    • Replace stainless steel frames and doors at the plaza level (east and west sides) along with both north and south ends of the Espresso Royale area, install new door hardware and electronic access. Construction scheduled to be complete September 30, 2016.
    • Refurbish north, south and east doors of Main along with new door hardware and electronic access. Construction scheduled to be complete September 30, 2016.
  • Horticulture Field Laboratory – University Archives NEH Grant Remodeling
    • The project will replace the existing environmental system for the three existing vaults, construct a new vault for instrument storage in room 108 and install fire suppression in all 4 vaults. June 2016 completion.

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: ALCTS Two-Part Webinar: Library of Congress Classification
Please join us for a two-part webinar (hosted by Nicole Ream-Sotomayor and sponsored by Staff Development and Training):

  • Part 1: Library of Congress Classification (LCC): Introduction
    Wednesday, September 7, 2016
    1:00 p.m. – 2:00 p.m.
    314 Main Library
    http://www.ala.org/alcts/confevents/upcoming/webinar/090716
    This session will briefly introduce the history of LC Classification (LCC) and the general principles of classification. Participants will be introduced to the Classification and Shelflisting Manual and learn how to make use of Classification Web, Authorities.loc.gov, and the freely-available LCC schedules to select classification numbers. There will be special focus on the use of the LC Cutter table and when to use it.
  • Part 2: Library of Congress Classification (LCC): Intermediate
    Wednesday, September 21, 2016
    1:00 p.m. – 2:00 p.m.
    428 Main Library
    http://www.ala.org/alcts/confevents/upcoming/webinar/092116
    This session will focus on the selection and construction of LC Classification (LCC) call numbers for literature, maps and atlases, and moving images, including the construction of cutters for literary works and juvenile belle lettres.

Presenter: Bobby Bothmann is metadata & emerging technologies librarian at Minnesota State University, Mankato, and professor in Library Services. Bobby catalogs books, electronic resources, and investigates new technologies. He holds an MLIS from the University of Wisconsin–Milwaukee and an MS in Geography & English Technical Communication from MSU Mankato. Bobby is also adjunct instructor for the Graduate School of Library and Information Science at the University of Illinois at Urbana-Champaign.
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EVENTS AND TRAINING: NISO Two-Part Webinar: Managing an Open Access World
Please join us for a two-part webinar (Part 1 hosted by Helenmary Sheridan; Part 2 hosted by Aaron McCollough and sponsored by Staff Development and Training):

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EVENTS AND TRAINING: Autism in the Workplace
Wednesday, September 14, 10-11 in 106 Library
Monday, October 17, 2-3 in 106 Library

Today the prevalence of autism is estimated to be as high as 1 in every 68 people in the United States. Chances are you’re working with or have worked with people who have high functioning autism. Learn what high functioning autism is and the specific strengths of the “autism brain”. Understand common challenges that these individuals face in the world and learn what employers can do to create work environments that are conducive to success.

Linda Tortorelli, coordinator for the Autism Program – UIUC, will present a workshop for library staff.
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EVENTS AND TRAINING: “The Data Citizen: New Ways of Being in the World” Talk
Tuesday, September 20, 2016
4-5:30pm
National Center for Supercomputing Applications (NCSA) Auditorium, 1205 W. Clark Street, Urbana

The phenomenon of big data and its various interpretations are changing what it means to be human. This talk explores aspects of this change with a view to teasing out the histories and the ethical design issues which arise from past developments.

* Reception to follow sponsored by the Gender and Women’s Studies Department.

Geoffrey C. Bowker is Professor at the Donald Bren School of Information and Computer Sciences and Director of the Values in Design Laboratory at the University of California, Irvine. From 1993-1998, he was faculty at the University of Illinois at Urbana-Champaign’s School of Information Sciences, and was a faculty affiliate of the National Center for Supercomputing Applications from 1998-1999. He currently co-directs the NSF-funded Council for Big Data, Ethics, and Society with researchers from across academia and the IT industry. He has published widely on the topics of information infrastructure, classification systems in distributed scientific collaborations, and the use of web and digital resources across disciplines.

For more details, see:
http://go.illinois.edu/design_dialogues

The Library is a partnering co-sponsor of this lecture in the Design Dialogues Speakers Series
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EVENTS AND TRAINING: State of the Library
Friday, September 23, 2016
1:00-2:00pm
66 Main Library
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EVENTS AND TRAINING: “Medieval Irish Masterpieces in Modern Reproduction” Symposium
Saturday, October 1, 2016
8:30am-5:15pm
Knight Auditorium, Spurlock Museum, 600 S. Gregory Street, Urbana

This symposium (hosted by the Spurlock Museum and co-sponsored by the University Library), which accompanies the Spurlock Museum’s fall exhibit by the same name, features papers by leading scholars from Ireland and the United States on medieval Irish metalwork and manuscripts. The event is free and open to the public.

The symposium will consist of nine papers in three sessions, with a respondent for each session. The first session will deal with the artifacts’ immediate institutional and broader cultural contexts. The second and third sessions will focus respectively on the metalwork reproductions and the manuscript facsimiles in relation to their “originals” in their dual medieval and modern historical contexts, and how they assert a continuity of Irish cultural heritage and national identity transcending centuries of conquest, rupture, and redefinition.

Visit http://www.spurlock.illinois.edu/events/event.php?ID=1210 for more information.
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If you would like to submit content for the October issue of Library Office Notes, please submit it to John Wilkin, JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, September 23, 2016.

August Library Office Notes

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ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES


ANNOUNCEMENTS: University Librarian Note
I want to take a moment to highlight the completion of the work by the Reproduction and Use Fees Working Group (RUFWG) over the last year. The focus of the group was developing a set of policies and procedures for digitization requests. At the same time, the group attended to questions regarding uses of our digitized content. I asked our group to harmonize practices across the University Library and to position us in such a way that our policies on reuse of digitized content reflect our values about the flow of scholarly information. Read more…
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ANNOUNCEMENTS: University Library and Illinois State Library Collaborate to Make Documents Publicly Accessible
The University Library and the Illinois State Library collaborated to secure permission from Secretary of State, Jesse White, to make state government publications digitized from our collection publicly available through the HathiTrust. Read more here: http://www.library.illinois.edu/news/SOIpubs.html 
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ANNOUNCEMENTS: FY16 Collections Budget Wrap Up
Tom Teper, Associate Univeristy Librarian for Collections and Technical Services and Associate Dean of Libraries

The University Library has finished wrapping up the FY16 materials budget. As has been the case in recent years, we swept all of the dribs and drabs and used the accumulated resources to address several needs that I believe made good use of the money that was left over. As is typical for this time of the year, I am sending out the following information in an attempt to ensure that everyone is in the loop on how we spent that remaining funding – dollars which we are not permitted to carry over. Many thanks to all of you for doing your best to spend out the resources that we have been allocated and kudos to everyone in Acquisitions, the Business Office, and the offices of the Committee on Institutional Cooperation or CIC (now the Big Ten Academic Alliance or BTAA) that had a hand in making our close run smoothly.

As for the residual funding, it was used in the following way this year:

  • The CIC Cooperative Buying Pool Funding for FY16 – As in past years, this pays off our FY17 commitment to the CIC, meaning that we can use these resources with some more thought and deliberation. In this coming year, the resources in this budget will be used to support digitization activities through the Internet Archive, specifically those items that are rejected by our renewed effort to digitize content through Google. This assessment has been reduced to the original $200,000 for FY17.
  • ProQuest Acquisition – Leveraging some committed subject funding along with some end of year funding, the University Library acquired the tenth module of the highly used Periodicals Archive Online as well as the online version of the NAACP papers.
  • Springer Ebook Backfiles – Using end of year funding, we purchased the final modules of the Springer E-Book Archive. These modules cover Business & Economics and History, Social Science & Law. They complement the previously acquired modules: Behavioral Sciences, Biomedicine and Life Sciences, Chemistry and Materials Science, Computer Science, Earth and Environmental Science, Engineering, Mathematics and Statistics, Medicine, and Physics.
  • Cambridge Histories Online – A longstanding request for the library acquired this resource. This collection provides full text online access to over 300 volumes of Cambridge Histories reference series published since 1960, covering 15 academic subjects, including: American History, British History, Economic History, General History, History of Science, History of the Book, Language and Linguistics, Literary Studies, Music, Philosophy, Political and Social Theory, Regional History, Religious Studies, Theatre and Performing Arts, and the History of Warfare.
  • Project Muse and Oxford University Press (OUP) Ebook Pilots – Payments were made to support a continuation of the pilot with Project Muse’s ebook acquisitions and a new pilot with Oxford University Press’ Ebook platform. OUP’s model appears to be more in keeping with our preference for evidence based acquisitions and the platform seems to be attracting publishers away from the JSTOR ebook platform.
  • Yankee Book Peddler (YBP) – A prepayment was made to YBP to support acquisition of ebooks in STEM disciplines. Lynn Wiley will be working with individual subject specialists on expending these funds in FY17.

In conclusion, I wanted to loop everyone in on where things stood with respect to our FY16 close. As always, please let me know if you have any questions.
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ANNOUNCEMENTS: FY17 Acquisitions/Collections—Key Dates
Tom Teper, Associate Univeristy Librarian for Collections and Technical Services and Associate Dean of Libraries

I hope that all of your summers are going reasonably well. As discussed at this week’s Collection Development Committee meeting, I am sending out a brief note to outline particularly important dates that will be relevant to Acquisitions and Collection Development activities for the fiscal year ending June 30, 2017.

As you know, The University Library is still operating with no legislative exemption to the procurement code. In past years, this gave us some more flexibility for procurement of Library Materials. There is currently no anticipated date of renewal, putting significant additional pressure on our acquisitions personnel. This means that the dates outlined below are actually quite important.

In the fiscal year that just ended, several items were submitted far later than we requested. Not only does this place a significant amount of pressure on your colleagues, it requires them to call in favors with Purchasing and other units on campus in order to ensure that those invoices can be applied in the current fiscal year. We cannot promise success in these efforts every year. And, given the procurement regulations in Illinois, we cannot promise that vendors (particularly those from abroad) will readily complete the paperwork that the state requires. If you have questions or concerns about how long something is taking, please ask and be mindful that we are working on behalf of the campus, too.

This year, there are six dates that need to be kept in mind when it comes to spending from the Collections-side of the University Library’s budget during FY17:

  • July – 2nd week – New Main Ledger created In Voyager Acquisitions: all recurring purchase orders (POs) are rolled; all firms orders not yet received and still on active order OR received after invoice close and not yet paid are rolled into the new FY: NOTE: Allocated funds will NOT represent accurate balances for the new fiscal year, but merely serve as placeholders that enable ordering to begin while balances for the new fiscal year are being loaded.
  • July – 3rd week– New Approval sub-allocations distributed, New Approval Ledger created, and new approval orders initiated.
  • February 1st – Any remaining orders requiring (a) approval of a sole source justification and/or (b) requires a license should have been received by Lynn or Wendy by the close of business on Wednesday, February 1st. The University’s procurement system operates largely outside of our control, meaning that successful procurement or items meeting the above criteria requires as much time as possible. Anything that you are hoping to buy from the collections-side of the budget that meets the criteria above should be in Wendy or Lynn’s hands by Feb. 1st.
  • May 1st – Date of last orders for any amount that does not require a license. This includes all firm orders. The only exception for materials procurement is approval plan orders. We can stretch those out a little longer.
  • May 22nd – Date of last invoices for all above. Any invoices received before May 22nd will be processed in FY17 if there is a valid order. Acquisitions and the Library Business Office cannot guarantee the FY17 processing of any invoices received after this date. Invoices received after this date may be held for processing off of the assigned funds in FY18.
  • June 2nd – Date of last approval orders. No exceptions. These orders take 3-5 business days to load completely as an order into Voyager. Acquisitions reserves the right to hold any order that will over expend an approval sub-allocation. Selections made on Global Online Bibliographic Information (GOBI) that cannot be funded by a sub-allocation will sit in GOBI selection folders until the new FY for approvals and will load against that next year sub-allocation.

Please leave enough time for the orders to get in and processed. The earlier that you place your orders, the greater the likelihood that they will be processed off of funds allocated for FY17 expenditures. As always, please note that international shipments take much longer and that funds are not expended until the invoice is approved.

Thank you, and please feel free to contact Lynn Wiley, Wendy Shelburne, or me with any questions that you might have.
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ANNOUNCEMENTS: Nominations Invited for Annual Downs Intellectual Freedom Award
The iSchool at Illinois seeks nominations for the Robert B. Downs Intellectual Freedom Award. The deadline for nominations is October 1, 2016.

Given annually, the award acknowledges individuals or groups who have furthered the cause of intellectual freedom, particularly as it impacts libraries and information centers and the dissemination of ideas. Granted to those who have resisted censorship or efforts to abridge the freedom of individuals to read or view materials of their choice, the award may be in recognition of a particular action or a long-term interest in and dedication to the cause of intellectual freedom.

Letters of nomination and documentation about the nominee should be sent by October 1, 2016 to Associate Professor Terry Weech, either by email at weech@illinois.edu with a copy to ischool-dean@illinois.edu, or in paper form to Associate Professor Terry Weech, School of Information Sciences, 501 East Daniel Street, Champaign, IL 61820. Questions should be directed to Associate Professor Terry Weech.
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ANNOUNCEMENTS: Recognizing Excellence
Please forward elected and invited external service appointments, honors, and awards information to Dan Tracy.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The June 2016 CAPT minutes are posted. During the last meeting, the membership received an update on the Web Team, received reports from the Discovery and Cataloging and Metadata Teams, and affirmed its support for the Library’s emerging practice of making all locally-digitized materials publicly available when permitted by fair use. Please see Dean Wilkin’s message for a further discussion of this.

The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2016-2017.html.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of August 1, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-august2016

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HR NEWS: In Memoriam

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IT NEWS: Update on Summer Hardware Replacements
As originally reported in May, Library IT is replacing all circulation desk workstations and all public printers. Currently about half of the circulation desk workstations have been replaced, and the new public printers arrived on July 20th. Printer installation will begin the week of July 25th.

If you have questions about this please contact the Help Desk.
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IT NEWS: Update on Library Staff Intranet Project
The Library Staff Intranet team will be holding a series of open card sorting sessions to help define the structure and organization of the new Library staff intranet. Sessions are currently scheduled for:

  • Wednesday, July 27 from 3:30-4:30 in Room 106
  • Tuesday, August 2 10:30-11:30 in Room 308

With more sessions possibly scheduled for September. In addition, there is an online version of the card sorting exercise which is also available: https://citesuxd.optimalworkshop.com/optimalsort/i222p433. Please join the intranet team for one of these sessions or do the online exercise. Questions or comments can be addressed to Megean Osuchowski, mosucho2@illinois.edu.
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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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If you would like to submit content for the September issue of Library Office Notes, please submit it to John Wilkin, JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, August 19, 2016.

July Library Office Notes

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ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES


ANNOUNCEMENTS: University Librarian Note
Perhaps the only good news in the state’s inability to pass a budget is that restrictions on spending have also resulted in fewer job searches. You may have noticed the monthly Academic Search Update is smaller. For budget-related reasons, the campus imposed a brief moratorium on hiring civil service employees. And of course you may be feeling this tailing off of activity in the number of search committees on which you serve. After a sustained and probably unprecedented period of hiring, this is a good opportunity to take stock. Read more…
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ANNOUNCEMENTS: Literatures and Languages Library and Classics Library Merger
Paula Carns, Head, Literatures and Languages Library and Acting Classics Librarian

It is with great pleasure that I inform you that the Literatures and Languages Library (LLL) and Classics Library have merged. The new combined unit is called the Literatures and Languages Library. The current Literatures and Languages Library’s collections have already been relocated into the Reading Room (200 Library) on the shelves along the walls and on free-standing shelves located at the south end. The Reading Room will continue to be open to all scholars and students as a grand and inviting space for research and study and all existing user seating at its tables will remain in place. Click to view the floorplan: Humanties v4 Model

The LLL circulation desk has moved from 225 Library to the center of 200 Library. This will be the sole circulation point for the combined unit. The south hallway door to 225 Library will remain open. The librarian and staff offices will remain in 225 Library, albeit with slightly different arrangements for some staff: Stuart Albert and Carl Graves will now be in 225D Paula Carns in 225F; Marek Sroka in 225H; and David Morris in 225I.

The Classics Library (CL) permanently closed on Friday, June 10, at 5pm. The CL’s collections moved to 225 Library with the exception of the unbound serials, which will be interfiled with the LLL unbound serials in 200 Library. The Classics materials will remain in Dewey. While a part of LLL, the Classics materials will be informally called “The Classics Library Collection.” The catalog location codes for the Classics materials will be prefaced by “Lit and Lang-). Kim Lerch, the sole staff member of the CL, will be 25% at LLL and 75% at the History, Newspaper and Philosophy Library when she returns from vacation in August.

The 28 plaster busts that have long adorned the CL’s shelf tops will be moved to the new space in 225 Library after being cleaned in-situ by the Spurlock Museum.

This merger would not be possible without the hard work, creativity and dedication of a number of individuals and units. The individuals, in alphabetical order, are: Stuart Albert, Kirstin Dougan (as former interim head of CL), JoAnn Jacoby, Kim Lerch, Lesli Lundquist, Mary Laskowski, Carissa Phillips, Jeff Schrader, Cherie’ Weible. The units are: Central Access Services (CAS), Collection Management Services (CMS), Information Technology (IT), Facilities and Research and Information Services (RIS).
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ANNOUNCEMENTS: Update from the Task Force to Create a Promotional Path for Academic Professionals in the Library
During its weekly meetings in May and June, the task force has been engaged in the following:

  • Analysis of other institutions’ (the Penn State University Library and the University of Michigan) and other campus programs’ promotional paths for academic professionals (College of Engineering and AITS) in order to identify elements that are desirable for a Library promotion program. The task force invited Maria Bonn to help better understand the University of Michigan Library’s program.
  • Early stage drafting of a recommendations document for the promotion program that outlines Eligibility, Procedures, Promotion Award, Review Criteria, and Supporting Documents.
  • Met with the L-CAP group to report the progress so far, answer to questions, and assess the expectations for the outcomes.

Next steps:

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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipient of Funding
The Research and Publication Committee (RPC) congratulates the following June recipient of RPC funding:

  • Dan Tracy, for graduate hourly help and participant incentives to support his study titled “Understanding Ebook User Behavior among LIS Students: Workflows and Workarounds.” This study seeks to understand ebook user behavior by taking a closer look at how academic ebook users—in this case, LIS graduate students—engage (or refuse to engage) with ebooks in both required (aka class textbook) and unrequired scenarios.

The Research and Publication Committee (RPC) encourages Library faculty and academic professionals who need support for their research activities to submit an application. There are no deadlines for submission; applications are reviewed on a rolling basis. Contact Carissa Phillips (choller@illinois.edu), RPC Chair, with any questions.
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ANNOUNCEMENTS: Recognizing Excellence

Please forward elected and invited external service appointments, honors, and awards information to Dan Tracy.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2016-2017.html.

May Meeting Highlights:

  • Bi-monthly reports were given by the following working groups:
    • Digital Production
      • Collection titles and descriptions from Medusa now appear in the Digital Library application, https://digital.library.illinois.edu/collections
      • Finalizing processes to merge administrative and descriptive metadata so that CONTENTdm collections can be migrated this summer
      • Medusa can now be used to manage digitization projects and work queues
      • Finally, an overview of the new Media Reformatting Lab, with pictures, was provided
    • Repositories, Preservation, and Access
      • Helenmary Sheridan is the new Repository Coordinator
      • Illinois Data Bank is live
      • IDEALS was upgraded to the latest version which includes a REST interface, batch uploader, and performance improvements
      • ProQuest deposit is now optional for theses deposited into the Vireo ETD system
    • Web
      • Working on a new header template which can be used across the Library
      • Suzanne Chapman is developing content author and style guides to improve consistency across web pages
      • Beginning to work on a new staff directory application
      • A CAPT task force was established to develop a Library intranet
  • The need for graphic design support was discussed

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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of June 30, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-july2016

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HR NEWS: Retirements

  • Madeline Gibson, June 30, 2016
  • Melanie Krueger, May 31, 2016

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HR NEWS: In Memoriam

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IT NEWS: Library IT Personnel Changes
It is with mixed emotions that we announce several staffing changes in Library IT.

  • Tim Vruwink’s last day will be Friday, June 24th. Tim has been an outstanding contributor in the Infrastructure Management and Support (IMS) group and will be missed. However, he isn’t going far; Tim is moving North of Green to work with our colleagues at Engineering IT Shared Services.
  • Lillian Helms, who has been a steady and helpful presence at our Help Desk, is also leaving us. Lillian’s last day is Friday, July 1st. Lillian has a new job in her chosen profession of Aerospace Engineering. Congratulations to Lillian.
  • Without any mixed emotions, we are very pleased to announce that Michael Nelson, our new Data Analyst, will be starting on Friday, June 24th. Michael comes to us from the University of Illinois Alumni Association.

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IT NEWS: Intranet Task Force
As an important step in our progress towards a more user-friendly and modern library website, CAPT has charged a cross-departmental group to investigate, plan, and execute the creation of a separate, employee-focused website. We estimate that about half of the 16,000 pages we have on the library website are specifically for library employee needs (e.g., meeting notes, reports, forms, etc.). As you can imagine, this makes it difficult for library users to find what they need and for us to find what we need! The project is in the early stages of needs gathering and identifying available platforms, but more information will be available in office notes as the project progresses.  For more information, you can contact Megean Osuchowski, mosucho2@illinois.edu, who is chairing the group.
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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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If you would like to submit content for the August issue of Library Office Notes, please submit it to John Wilkin, JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, July 22, 2016.

June Library Office Notes

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ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES


ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: ClimateQUAL Update: Focus Groups Coming This Summer
Cindy Ingold, Gender Studies and Multicultural Services Librarian

In my April update, I said that the Library is working with the Center for Training and Professional Development to convene focus groups in late May or early June to delve deeper into the issues raised in ClimateQUAL. After careful thought and discussion with staff from the Center and with Dean Wilkin, we have decided to schedule the focus groups for later this summer. We do want your feedback and suggestions about how to improve the organizational climate, but we want to do this the right way. I know one concern folks have within the Library is that we have so many meetings, searches, and other events going on that at times we do not hear about these events soon enough to plan accordingly. Here is what we have planned for the focus groups. There will be five focus groups: one for faculty, one for academic professionals, one for civil service staff, one for library managers, and an open session to allow folks who could not attend any of the others to give input. The first four focus groups will be held the week of July 25, and the last focus group will be held the following week. The theme of the focus groups will be communication within the Library. Two facilitators from the Center will lead each focus group posing the same set of questions to every group. Questions will be mailed to participants one week before the scheduled focus group. All information gathered in the focus groups will be confidential. The Center will prepare a report based on feedback from the five sessions which will include next steps and recommendations about how we can improve communication within the Library. Please note that the focus groups will not be the only opportunity to provide feedback. Another recommendation that I also hope to work on this summer is to create an anonymous online form where Library personnel can provide feedback at any time about issues or concerns related to the organizational climate. Information about ClimateQUAL at the University Library can be found at http://www.library.illinois.edu/assessment/climatequal. Let me know if you have any questions about the focus groups or about other issues related to the ClimateQUAL survey. I know that Dean Wilkin and the three AULs JoAnn Jacoby, Beth Namachchivaya and Tom Teper are also happy to answer questions.
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ANNOUNCEMENTS: Centralized Image Repository for Administrative and Marketing Images
A centralized image repository is now available to facilitate collaboration, access, and file management amongst library employees for internal administrative and marketing images. This project is an extension of the University Library’s Flickr account (https://www.flickr.com/photos/illinoislibrary/) where images have previously been hosted, though this new repository uses a Library licensed platform (Shared Shelf) which offers more complete metadata options in order to increase access.

While Shared Shelf is primarily used to manage still images, it also supports video, audio, and document file types.

To gain access to this resource, please contact Sarah Christensen (schrstn@illinois.edu) to get set up.
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ANNOUNCEMENTS: Mortenson Associates Program
The Mortenson Associates Program will run from May 25th – June 21st this year. The group of international librarians will participate in professional development workshops and tours at the University of Illinois, ALA, University of Chicago, OCLC, College of Business’ Subsistence Marketplaces Conference, and Ohio State University, to name a few. Additionally, all are invited to attend a Chai Wai and 25th Anniversary Mortenson Center Event with the Associates, co-sponsored by the International and Area Studies Library, Center for Global Studies and UNESCO Center for Global Citizenship on “Why UNESCO Matters: Libraries & Information for All” on June 6th: 3:00-4:30 in International Studies Building room 101. Here are the 2016 Associates and their library friends:

  1. Godwin Afabende, Cross River State College of Education, Nigeria.
    Library friend: Kirsten Feist
  2. Barbara Chase, University of the West Indies Cave Hill, Barbados.
    Library friend: Karen Hogenboom
  3. Hyunju Kim, National Library of Korea
    Library friends: Patricia Lampron and MJ Han
  4. Nicholas Graham, National Library of Jamaica
    Library friend: Joe Lenkart
  5. Muhammad Tariq, COMSATS Institute of Technology, Pakistan
    Library friend: James Whitacre

For more information about the Chai Wai or Associates Program, contact the Mortenson Center.
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ANNOUNCEMENTS: Residence Hall Libraries
Gretchen Madsen Webb, Residential Life Librarian
Laura J. Poulosky, Senior Library Specialist

The Urbana Residence Hall Libraries are closed for the summer, while the Ikenberry Commons Library will be open from 10 am to 2 pm starting on Tuesday, May 31st, for the summer.  The Residence Hall Libraries are being consolidated from seven locations to four locations, so staff will be busy working on consolidation over the summer.  The locations which have now been permanently closed, as of the end of the spring semester, are the Busey-Evans, LAR, and PAR Libraries.  The libraries which will re-open with extended hours in the fall are the Allen, FAR, and ISR Libraries in Urbana and the Ikenberry Commons Library in Champaign.
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ANNOUNCEMENTS: Research and Publication Committee Announces Funding
The Research and Publication Committee (RPC) congratulates five people who were awarded funding in May to support their research and its dissemination:

  • JJ Pionke, for support in her travel to Hong Kong to present her paper on “Sustainable Library Services for All” which will be published in the official conference proceedings of the Academic Librarian 4 conference. This research incorporates data from a previously funded RPC project.
  • Kyle Rimkus, Chris Prom, and Bethany Anderson, for graduate hourly help in conducting their study on “Evaluating Preservation Risk in Born Digital Electronic Records.” This project aims to conduct an evidence-based audit of preservation risk in the library’s most problematic collections of born digital electronic records.
  • Atoma Batoma, for travel to support his project titled “Toward a Pragmatic Framework for African Onomastics: Example of Kabye Proper Names.” As part of this work Atoma will attempt to ascertain the main categories of Kabye names, and the cultural motivations behind the bestowal of names, to contribute to the debate on African proper names and to onomastic science in general.

The Research and Publication Committee (RPC) encourages Library faculty and academic professionals who need support for their research activities to submit an application. There are no deadlines for submission; applications are reviewed on a rolling basis.
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ANNOUNCEMENTS: Recognizing Excellence

Please forward elected and invited external service appointments, honors, and awards information to Dan Tracy.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/.

April Meeting Highlights:

  • Bi-monthly reports given by the following working groups: Electronic Resources, Search, Discovery, and Delivery, and Cataloging and Metadata.
  • Heidi Imker gave a presentation on the Illinois Data Bank Repository.

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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of May 31, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-june2016

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HR NEWS: In Memoriam

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IT NEWS: Escape the Main Library Renovations
If you need to escape renovation work in the Main Library this summer, ACES 509 and the Library IT Help Desk loanable technology pool are available to accommodate your needs:
http://www.library.illinois.edu/it/helpdesk/howto/libraryrenovation.html

Also, remember to check with your supervisor before relocating to a remote location.
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IT NEWS: Summer Hardware Replacements
All circulation desk workstations will be replaced this summer with a brand new model from HP, the EliteDesk 800 G2 Mini. These are very compact and will be mounted directly to the back of the monitor stands.

We also plan to replace public printers this summer with most of the work performed by student employees.

If you have questions about either loanable technology or hardware replacements please contact the Help Desk.
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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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If you would like to submit content for the July issue of Library Office Notes, please submit it to John Wilkin, JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, June 17, 2016.

May Library Office Notes

Posted on by

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note

FY17 Budget Hearing Remarks
Note: The University’s budget hearing process changed this year and involved a more intensive analysis and discussion of the budget narratives submitted. Each hearing began with remarks from the dean of the school or college. My remarks follow.

I want to start by discussing the process that brought the Library to the conclusions you have in our budget narrative. We in the Library undertook a thoughtful and broadly engaged process to integrate our strategies with the way that we invest the entirety of our funds. We undertook our strategic planning process in concert with our budget planning process, and ensured that both of those conversations were broadly inclusive. Read more…
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ANNOUNCEMENTS: Illinois Research Connections Now Publicly Available
Illinois Research Connections (IRC), the new searchable web portal that showcases Illinois research expertise, is now publicly available: http://experts.illinois.edu. IRC currently provides profiles for more than 1,800 STEM and social science faculty and institute researchers and is populated with more than 101,000 publications and growing, as the database is updated weekly with new publications indexed in the Elsevier Scopus database. Faculty and researchers are encouraged to review and edit their profiles at this time. FAQs and update instructions are located at http://go.illinois.edu/IRC.

Please note: the goal has always been to be inclusive and representative of all disciplines on campus, including the arts and humanities. To achieve this goal the Library is currently working to pull publications information from non-Scopus sources. The portal will ultimately grow to include up to 2,500 faculty and researcher profiles all in one central location. In time, grants and patents information will be added to IRC as well.

Leadership of the IRC effort will transition over the summer. IRC Project Manager Rebecca Bryant’s last day was April 29. The Library is actively recruiting for her successor and we anticipate making an appointment sometime this summer. For the interim, please refer all questions to the irc-help@illinois.edu email. The Library IT Help Desk is monitoring the email, referring questions about communication and outreach to Beth Namachchivaya (sandore@illinois.edu), and technical questions to Bill Ingram (wingram2@illinois.edu).

IRC is supported by the University Library/Office of the Vice Chancellor for Research (OVCR).
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ANNOUNCEMENTS: EBSCO Usage Consolidation
Reporting for our largest 38 vendors, the EBSCO usage consolidation and uploading service provided at the University Library provides its users usage statistics that may be integral when making decisions on what e-resources are of the most value. To access the usage consolidation reports, follow the directions below:

Go to www.ebsconet.com
Customer Code: CG44999
Username: EBSCO
Password: EBSCOEBSCO
Click on “Usage Consolidation” link on the upper left corner right above the EBSCOnet logo.

For any other e-resource usage statistics, please follow the following path: G:\Collections Info\EResourceUsageStats. When usage statistics are needed beyond those that can be provided by our EBSCO usage consolidation service, Library faculty and staff will make a request to the resource provider and save the usage statistics from the following years to this folder for future use.

If for any reason the e-resource vendor is not listed in the aforementioned locations, please submit an E-Resources Usage Statistics Form located at the following link: http://www.library.illinois.edu/assessment/eresources/

If you have questions or need assistance, please contact Esra Coskun at coskun@illinois.edu.
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ANNOUNCEMENTS: Update from the Task Force to Create a Promotional Path for Academic Professionals in the Library
The task force’s main goal is to identify and recommend to the Executive Committee and University Librarian the steps required to establish a promotion program for Academic Professionals (APs) within the Library. This newly appointed task force has met five times since late March. As part of its work over the next several months, the task force intends to make recommendations that include establishing an overarching AP promotion program that includes one or more paths. The task force has devoted the first month of its existence to establishing a set of principles and an assessment plan to guide the work of identifying, assessing, and developing promotional paths for APs. As its next step, the task force intends to assess existing programs on campus and at other institutions to identify elements that are desirable for a Library promotion program.

In addition to guiding the work of the task force, we intend to share the set of principles and assessment framework with APs, faculty, and staff to gather early input about the important high-level goals and desired elements of the Library’s AP promotion program. The task force includes a liaison from the Library Committee on Academic Professionals (LCAP)—Josh Harris. The task force has submitted an interim report to the University Librarian and the Executive Committee. In May and June we plan to develop the framework of a promotion program along with examples of promotion paths, and to hold a series of forums in July and August to incorporate feedback and suggestions from APs, faculty, and staff that will shape the program.

The charge, membership, meeting summaries, and background information are available at the task force web page in the Committee handbook:
http://www.library.illinois.edu/committee/task_force_promotional_path_APs_library/Membership_Charge.html
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ANNOUNCEMENTS: Research and Publication Committee Revises Award Policy, Makes Three Awards
The Research and Publication Committee (RPC) encourages Library faculty and Academic Professionals who need support for their research activities to submit an application to the RPC. There are no deadlines for submission; applications are reviewed on a rolling basis. The Committee’s revised award policy—with additional details on applying for conference travel and registration in specific circumstances—is available at http://www.library.illinois.edu/committee/rpc/rpcpol.html.

The RPC congratulates four people who were awarded funding to support research this past month:

  • Antonio Sotomayor, for travel to Cuba to pursue his research that studies the role that the Young Men Christian Association (YMCA) played in the politics of United States expansion into Cuba. This research is part of a book project that will compare and contrast the YMCA in Cuba and Puerto Rico in order to discern patterns of U.S. imperialism, relating particularly to the study of Latin American religion and sport.
  • Harriett Green, for funding to support conference registration at the 2016 International Congress of Qualitative Inquiry, to be held on the University of Illinois Urbana campus. Harriett’s invited research paper—“Digital Humanities and Qualitative Inquiry: Digging into Data on a Large Scale”—will be published in the proceedings of the conference.
  • Erin Kerby and Christie Wiley, for funding to support focus groups and transcription of focus group interviews in their study “Experiences in Managing Research Data: Graduate Students and Post-Doctoral Researchers in the Sciences.”

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ANNOUNCEMENTS: Recognizing Excellence

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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of April 29, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-may2016

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IT NEWS: Library IT No Change Period
Leading up to and during finals, Library IT will observe a no-change period to avoid accidental outages during this critical time for our services. Changes may still occur to address security or stability issues, but anything that can wait until after finals will be delayed.

Following precedent, the Library will follow a different schedule from Technology Services.

  • Library IT will avoid changes from May 2, 2016, 12:01 AM through May 13, 2016, 11:59 PM
  • Technology Services will avoid changes from May 5, 2016, 12:01 AM through May 17, 2016, 11:59 PM

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IT NEWS: Use Caution When Opening Email Attachments
Because of the recent ransomware scam that has affected campus, we want to remind everyone to use extreme caution when opening any attachments received through email. If you receive a message with an attachment from a person or organization you do not know, do NOT open the attachment. The malicious attachments could look like anything, for example, Microsoft Word documents or Adobe PDF documents. To learn more about the recent attacks visit this website:
https://techservices.illinois.edu/news/2016/beware-ransomware-scam
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IT NEWS: Library IT Infrastructure Migration (Update)
As reported last month, Library IT has begun a project to migrate our production servers to Technology Services’ Virtualization Power Plant (http://itpowerplant.illinois.edu/initiatives/virtualization/).

We recently hit our first milestone in the server migration—successfully migrating early adopters to the Virtualization Power Plant. The migrations have been scheduled in waves according to the type of service:

  • Early adopters (April 25)
  • IT administration (April 28)
  • Web (May 18)
  • Collections (May 19)
  • Databases and printing (May 23)
  • Archives (May 24)
  • Grainger (May 25)
  • The rest (May 26)

The scheduled completion is May 31.
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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Technology Prototyping Service Open House

technology_prototyping_open_house_Spring_2016

May 5, 1-3pm, Room 149A and 149B Undergraduate Library

The team would like to showcase several of the technologies developed and in development this semester. All Library staff and faculty are invited, but is also open to the public. Our portfolio page lists all the projects we worked on this semester: http://sif.library.illinois.edu/
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If you would like to submit content for the June issue of Library Office Notes, please submit it to John Wilkin, JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, May 20, 2016.

April Library Office Notes

Posted on by

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Proposed Classics Move to the 2nd Floor
The Executive Committee (EC) is considering a charge to convene a Classics NSM (New Service Models) Team to coordinate the relocation of the Classics collections from the 4th floor to the 2nd floor space adjacent to the Literatures and Languages Library and to merge the services, staffing, and administration of Classics and Literatures and Languages. EC will be discussing the charge in early April, following the end of the comment period on March 28th.

This direction builds on a longer arc of conversation going back a decade, continuing most recently with the Main Library Humanities Hub Planning Team and in the budget reduction planning last spring and this fall. The charge before EC originally suggested placing Classics materials in 200, but based on conversations with the Literatures and Languages Library, the Classics Department, and with other stakeholders in the Library, we are now considering placing the Classics circulating collections in 225 Library (the current Literatures and Languages Library space) to support easier browsing, better oversight of less commonly-held items, and more flexible staffing. The Literatures and Languages circulating collection would then go into the Reading Room (200 Library), along with the Literatures and Languages reference materials and serials already in that space. The non-humanities reference materials are slated to be moved mostly to Stacks Reference, which has recently expanded its footprint and the Government Documents to 5W Stacks, alongside other Superintendent of Documents (SuDoc) materials.

When the candidates for Classics/Research and Information Services Librarian position come for on-campus interviews later this spring we should have a clear picture of where this is headed and to be able to bring the new librarian into an environment of strong collaboration between the University Library and Classics Department.

In parallel, but over a slightly longer time horizon, another group with overlapping membership will be charged to lead the University Library and campus discussions about the development of a “humanities collaborator” and digital scholarship center on the 2nd Floor of the Main Library. Inspired by the call to create a “common campus space, physical and metaphysical, where we can regularly encounter each other to generate and exchange creative, dynamic, and innovative new knowledge” articulated in the January 2015 Report of the Interdisciplinary Working Group of the Humanities, we see an opportunity to become an important node in the network of scholarly communications in the humanities and related disciplines on campus. With the relocation of Content Access Management (CAM) this summer, the Library has an opportunity to build on the successes of our growing programs in the digital humanities and the Scholarly Commons by creating a hub for research consultations, collaborative scholarly work, and events in a central campus space long known as the “Laboratory for the Humanities.”

Questions or suggestions are welcomed and can be sent to JoAnn Jacoby.
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ANNOUNCEMENTS: Library’s Participation in the CIC Shared Print Repository
As announced last year, the University Library is contributing serial volumes to the shared collection of print journal backfiles at the CIC Shared Print Repository (SPR). Eventually some 250,000 volumes will be housed in the Repository. The Library has completed its contribution to this initiative and sent over 38,000 volumes to the storage facility at Indiana University. The serials supplied to the CIC Shared Print Repository consists of titles available from Elsevier, Springer, and Wiley publishers that correspond to volumes we also have access to via electronic backfiles. Further information and updates regarding the CIC Shared Print Repository can be found at the CIC website (https://www.cic.net/docs/default-source/library/cic-shared-print-update-2016-01.pdf?sfvr). Representation in the online catalog of these serial titles contributed to the CIC Shared Print Repository can be viewed at http://vufind.carli.illinois.edu/vf-uiu/Record/uiu_3694592.
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ANNOUNCEMENTS: Summer Research Laboratory Grant Funding
The Summer Research Laboratory at Illinois (SRL) on Russia, Eastern Europe, and Eurasia is open to all scholars with research interests in the Russian, East European and Eurasian region for eight weeks during the summer months from June 13 until August 6. The deadline for grant funding is April 15 and is fast approaching! To apply, click here.
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ANNOUNCEMENTS: ClimateQUAL Update
Cindy Ingold, Gender Studies and Multicultural Services Librarian

As you read in the March Library Office Notes, I am working with Dean Wilkin to help set an agenda for the next steps for ClimateQUAL. A small group, including the AULs, met with John and me in late February to prioritize the recommendations from the ClimateQUAL Response Team. We have decided to work with the Center for Training and Professional Development to convene focus groups in late May or early June to delve deeper into the issues raised in ClimateQUAL. We want to get your feedback and suggestions about how to improve the organizational climate, to make this the kind of workplace that you want to be a part of. Please note that as we continue to work with the data from ClimateQUAL, we are also moving ahead with suggestions that have come from you. The last Library update was recorded so that those who could not attend the meeting in person could view it at a later time. A new committee has been formed to look into promotional paths for Academic Professionals. The Staff Development and Training Committee and the Diversity Committee are committed to working on improving the climate. Finally, let me just say that while we did discover some areas where our organization can improve, we have much to celebrate. Our Library has a strong climate for organizational justice, many of us feel positively about the Library and the work we do, there is minimal amount of interpersonal conflict in units, and many of us feel like we can work together as teams to accomplish tasks. Remember that information about ClimateQUAL can be found at http://www.library.illinois.edu/assessment/climatequal. You may want to take another look at the recommendations from the Response Team. You can also send your comments and questions to me, Dean Wilkin, or other members of the Library Administration. This is a process that we will all shape together.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of March 31, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-april2016

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HR NEWS: ALA Scholarship Civil Service Award Winner
Alex Cabada and Jianying Shou were selected to attend this summer’s ALA Conference in Orlando (June 23-28). A session will be planned for later in the summer for Alex and Jianying to talk about their experience at the conference.
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HR NEWS: Performance Evaluations/Job Description Updates
Please refer to the LIBNEWS email on 3/22/16 at 10:23 am.

  • New Timeline established. Period of review is January 1 through December 31 each year
    -April 1: all employees and supervisors will have received a copy of the most current Job Descriptions available for each employee
    -Q&A Sessions in Room 106 on April 4 at 11:00 am and again on April 26 at 9:00 am
    -April 1 through April 15: employee should review job description and make suggested changes for their supervisor
    -April 15 through May 6: supervisor and employee finalize job description updates
    -May 6 through May 15: supervisor has completed the performance evaluation and has met with the employee, with opportunity for employee comments
    –May 16 Deadline: all signed job descriptions and completed performance evaluations to be turned into Aneitre Johnson in Room 127 of the Main Library

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HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to the Business & Human Resources Service Center (BHRSC).

  • Grainger – 100% Library Specialist Deep Night Shift (midnight – 8:00 AM) posted and Master Referral #1 received

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HR NEWS: New Employees

  • Ian Iverson-Curry began as 50% Library Specialist with CMS on March 15, 2016

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HR NEWS: Separations

  • Alex Bragg resigned, 50% Library Specialist from CMS, effective January 2, 2016

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HR NEWS: Retirements

  • Mike Cinker, effective March 1, 2016

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HR NEWS: In Memoriam

  • John Shumard, passed away on March 11, 2016

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IT NEWS: Library IT Infrastructure Migration
The hardware supporting the Library’s information technology virtual infrastructure is nearing the end of its life and needs to be replaced. This hardware supports about 140 production and test servers and over 300 terabytes of storage in total. The servers and storage are currently distributed between the Data Center Shared Services’ colocation facility in the Digital Computer Lab, north of Springfield, and also the Main Library’s data center.

In the next two weeks, Library IT will migrate the first wave of virtual servers to the new Virtualization Power Plant (http://itpowerplant.illinois.edu/initiatives/virtualization/), run by Technology Services. The project is expected to be 100% complete by July. Thanks to the Virtualization Power Plant, we expect to spend about half of what it originally cost to provision our infrastructure in 2011.

Servers will need to be shut down, reconfigured, and restarted, taking about 10 minutes for each one. We’ll communicate and schedule these as appropriate, but the impact will not be much more than is required for monthly patching. Keep an eye on LIBNEWS for more details.
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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Library Pedometer Challenge
April 4-May 1
Walk around the World with Mortenson Center Partner Libraries.
Details sent via LIBNEWS on March 29, 2016.
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EVENTS AND TRAINING: Edible Book Festival
Monday, April 4
University YMCA (1001 S. Wright Street, Champaign)

  • 8-10 am – Participants drop off edible entries
  • 10-11:30 am – Judging and photography
  • 11:30 am – Public viewing begins
  • 12:15 pm – Welcome and judges’ commentary
  • 12:45 pm – Eating of books!

http://www.library.illinois.edu/ediblebooks/
https://www.facebook.com/CUEdibleBooks
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EVENTS AND TRAINING: 2016 Reference Services Retreat
Tuesday, April 5, 2016, 8:30 am – 4:45 pm, Channing Murray Chapel Room
(http://www.channingmurray.org/#!visit_us/c1uje)

See the March Library Office Notes for program and schedule.

Please note the updated information for the following session:
2:30 pm – 2:50 pm
Introduction: Joe Lenkart
Moderated discussion
Consultation Models and Services: Past, Present, Future
20-25 min
Q&A
Registration link

Please direct any questions or comments to the organizing team:
Joe Lenkart (lenkart@illinois.edu), Erin Kerby (ekerb@illinois.edu), David Ward (dh-ward@illinois.edu), and Melanie Emerson (memerson@illinois.edu).
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EVENTS AND TRAINING: India’s Daughter Documentary
April 5, 7-9pm, Spurlock Museum
Join the International and Area Studies Library for a screening and discussion of India’s Daughter as part of National Sexual Assault Awareness Month and International Week at the University of Illinois.

ABOUT THE FILM
The recently released BBC documentary India’s Daughter, by Leslee Udwin, captures the story of the brutal rape and murder of a young medical student on a bus in Delhi in December 2012. Banned by the Indian Government, the film has raised important questions about violence against women.

A panel discussion will follow the screening, examining the documentary and its ban by Indian Government through the lens of law, media, history, and gender politics.

Cosponsored by the International and Area Studies Library, The Women’s Resources Center, Center for South Asian and Middle Eastern Studies and U.S. Department of Education Undergraduate International Studies and Foreign Language program and the Center for Global Studies.
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EVENTS AND TRAINING: Celebrate the Winners of the 2015 Image of Research Competition
Please join the Scholarly Commons and the Graduate College at a celebration and exhibition of the posters that are finalists for the Image of Research competition, Graduate Edition. Awards will be announced at the reception for first, second, and third prize as well as honorable mentions and the people’s choice award. This is a chance to see the range and depth of graduate student research across departments and colleges. The reception is in Room 104 Illini Union from 4-6 on April 6.
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EVENTS AND TRAINING: Celebrate Library Workers Day
National Library Workers Day is April 12.

  • Fun survey email submitted by the Social Committee to help recognize our fantastically talented diverse workforce. Information to be presented in the Main Hallway beginning April 1, 2016
  • Library Worker Appreciation Continental Breakfast and gift on April 12, 9:30 – 11:00am, Room 127

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EVENTS AND TRAINING: NISO Webinar: Supporting Women & Minorities in Technology
April 13, 12-1:30pm, 106 Main Library
http://www.niso.org/news/events/2016/webinars/apr13_webinar/

ABOUT NISO
Throughout the year the National Information Standards Organization (NISO) offers cutting-edge programs on standards issues and exploratory workshops on emerging topics.
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EVENTS AND TRAINING: Anti-oppression Workshop Series
The goal of the Anti-Oppression Workshop Series, by Kristyn Caragher, is to expand the conversation of diversity and inclusion to include discussions of power and privilege. In addition, the Series aims to help participants develop concrete strategies and practices they can use in their workplace and community in order to help create a more equitable and just society.

  • Workshop #3: Anti-racist librarianship: strategies from moving from awareness to action
    Wednesday, April 13 (10am) Library 106 or Thursday, April 14 (2pm) Grainger Commons
    What is anti-racist librarianship and how do we move from awareness to action? This final workshop seeks to get us to think more deeply about strategies to shift the conversation from diversity and inclusion to engaging more deeply with anti-oppressive practices that lend themselves to creating structural change.

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EVENTS AND TRAINING: Investiture of John P. Wilkin
April 15, 3pm, Funk ACES Library, Heritage Room

You are cordially invited to attend the Investiture of John P. Wilkin as the second Juanita J. and Robert E. Simpson Dean of Libraries. Reception immediately following.

This is an approved Library event, and all staff are encouraged to attend. Staff should request time for the event from their supervisor, and be sensitive to coverage issues for the unit.

For more information, contact the Office of Advancement at 333-5682 or friends@library.illinois.edu.
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EVENTS AND TRAINING: Planning and Implementing Successful Meetings Workshop
April 20, 10-12pm, 106 Main Library
The purpose of the workshop is to assist meeting leaders and participants to successfully manage and participate in meetings so that they are productive for everyone. Outcomes for the workshop include understanding the types of meetings, the key elements of successful meetings, and the tools for conducting effective meetings as well as how to utilize these tools.

The workshop will cover the following topics:

  • Types of Meetings
  • Meeting and Agenda Planning
  • Purpose and Outcomes of Meetings
  • Decision Making
  • Participant Roles
  • Follow-Through

Presenter: Jan Ison, Consultant, Coach, Meeting Facilitator

Please register on the Staff Calendar:
http://www.library.illinois.edu/calendar/staff/
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EVENTS AND TRAINING: Designing Culture, Creating Multidisciplinary Collaboration
The Library is a co-sponsor of the following event.

Design Dialogues Speakers Series: Inaugural Lecture
“Designing Culture, Creating Multidisciplinary Collaboration”

Anne Balsamo, Dean of the School of Media Studies at The New School in New York City

Friday, April 22 – 11A-12P, NCSA Auditorium (1205 W Clark St, Urbana, IL on the University of Illinois campus)

Anne Balsamo serves as the Dean of the School of Media Studies at The New School in New York City. Her most recent book, Designing Culture: The Technological Imagination at Work (Duke, 2011), examines the relationship between culture and technological innovation, with a particular focus on the role of the humanities in cultural innovation.

For more details, see http://go.illinois.edu/design_dialogues.
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EVENTS AND TRAINING: Budget Hacks Workshop 
April 26, 1-2pm, 106 Main Library

Kathy Sweedler from the U of I Extension Office will present the Library-sponsored workshop, Budget Hacks, as part of Money Smart Week.

Budget Hacks is a new presentation that we’ve developed to help people understand some of the “whys” that explain why we make the spending decisions that we do. Using research-based information, we cover money personalities, impulse spending, decision fatigue, and some behavioral economics insights. Then we go into strategies for how an individual can create an individualized spending plan. The goal is for people to walk away ready to work towards their financial goals, including modifying their spending.
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EVENTS AND TRAINING: GREAT Customer Service RECOVERY
April 28, 12-1pm, 106 Main Library
Discussion of how to handle service recovery issues (the process of solving problems and returning dissatisfied or frustrated patrons to a state of satisfaction during service encounters).
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If you would like to submit content for the May issue of Library Office Notes, please submit it to John Wilkin, JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, April 22, 2016.

March Library Office Notes

Posted on by

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note

ClimateQUAL Next Steps
Most of you will be aware of the work we undertook to examine our organizational climate. That work, which involved our use of the ClimateQUAL survey a year ago, was intended to help us better understand our organizational strengths and weaknesses and to structure our work (giving attention to the organizational climate) going forward. I am grateful for the outstanding work done by the ClimateQUAL Working Group in conducting the survey, and the ClimateQUAL Response Team in drafting recommendations for our work going forward. Those recommendations can be found on the Library’s website along with other ClimateQUAL documents. Read more…
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ANNOUNCEMENTS: Learning Analytics Initiative
John Wilkin, Dean of Libraries and University Librarian

The field of learning analytics has made an impact on many aspects of higher education. In the recent years there has been some success in applying learning analytics in academic libraries (University of Wollongong, University of Minnesota, etc.). With the goal to map the University Library’s impact on student success and retention, I have appointed a team of three local members: JoAnn Jacoby, Lisa Hinchliffe and Jen-chien Yu (lead) to conduct an investigation on learning analytics within the UIUC context. Dr. Martha Kyrillidou (GSLIS Research Associate and Principal of Martha Kyrillidou & Associates) will be a research partner for the local team.

The project will gather data from across the Library for analysis, with careful attention to the Library’s privacy and data security policies as well as regulations governed by the Institutional Review Board (IRB) for the protection of human subjects. Detailed information about the project will be shared once the scope and timeline are finalized. I encourage you to provide assistance to the team and contact the members if you have any questions or concerns.
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ANNOUNCEMENTS: Veterinary Medicine Library Transition
Over the next year, the Veterinary Medicine (Vet Med) Library will be transitioning from the traditional service model currently in place to an embedded librarian model. This transition will coincide with a major renovation of the current library space to create a number of collaborative learning rooms for the College of Veterinary Medicine, scheduled to begin in November 2016. Erin Kerby (Veterinary Medicine Librarian) will remain stationed at Vet Med as liaison to the college along with a small reference collection to support clinical work and research, while other staff and the circulating collections will be relocated to new homes elsewhere in the University Library system.
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ANNOUNCEMENTS: Demand Driven Update
Lynn Wiley, Head of Acquisitions

Here’s an update on Demand Driven programs for University Press titles from JSTOR and Project Muse.

You may remember we are running two pilots on these books to get wide access to the ecopy this year. Both the programs are new to the providers as well as us so we are learning as we go. By way of background, we historically have bought 56-58% of the print content offered by these vendors. For those bought, approximately 70% circulated at least once with many at high rates.

The Collection Development Committee (CDC) has charged a small task force to collect data and present it back to CDC this spring; Steve Witt, Kirstin Dougan, Peg Burnette and Lynn Wiley are on the group assisted by George Gottschalk and GA Rebecca Ciota,

JSTOR: we are buying any book that has had 11 or more downloads. All 3 campuses have access. We had access to over 36,000 titles. To date we have bought 245 titles, over 6,000 books have been used at least once; the total pages viewed and chapters downloads done together = 22,216. Each campus contributed funds and each campus owns a copy. We paid list price plus half again to own 3 copies. Users are accessing the JSTOR platform and using these book chapters much as they would a journal article. In 4 months the funds were expended and the program is suspended as of February 22, 2016. The titles we bought are in VUFind thanks to Willy Kries with a few more to be added this week as prices are reconciled.

Project Muse: we paid that vendor ahead for an evidence-based demand program. Here we have access to 31,500 titles activated on their platform with full MARC (MAchine-Readable Cataloging) records loaded, for one year of use. We then buy those that have high use after collecting that data with the task force deciding upon criteria to apply to a final purchase. Over 500 books have seen chapter downloads that are ten or higher. We have five more months to go before we look at use data to then select titles to own. Project Muse unique titles covered 1,611 titles with section downloads of 17,000.

Publishers with high-use Project Muse titles were Johns Hopkins, Rutgers, and the University of Michigan while JSTOR high-use publishers included Princeton, UPenn, and Yale. Titles from the last ten years of copyright dates were the majority of high use for both vendors.

As far as disciplines, JSTOR was History, Math, and Sociology; PMuse was Social Science, History, and then the Performing Arts.

The Task Force will prepare full reports on both programs for CDC later this year.

DDA1 DDA2

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ANNOUNCEMENTS: Jane Block and Marek Sroka Awarded Research and Publication Committee Grants
The Research and Publication Committee (RPC) is delighted to announce two awards this month to Jane Block and Marek Sroka to support their research:

  • Théo van Rysselberghe: Avant-garde classicist: Jane Block
    The award to Jane, professor emerita, will support her research project titled “Théo van Rysselberghe and André Gide: New Perspectives.” The total award is $3,427, which is to be used for travel to Paris to consult two private and one public archival collections pertaining to the artist Théo van Rysselberghe (1862-1926) and author André Gide, the winner of a Nobel Prize in 1947. Jane intends to incorporate her findings into the final chapters of her book entitled, “Théo van Rysselberghe: Avant-garde classicist” which will be published by the French publisher Classiques Garnier.
  • The Inter-Allied Book Center in London and the Restoration of Czechoslovak and Polish Libraries: Marek Sroka
    The RPC award to Marek of $460 will support the purchase of documents from The National Archives (United Kingdom) to support his research project titled “The Inter-Allied Book Center in London and the Restoration of Czechoslovak and Polish Libraries.” His study focuses on the role of the Inter-Allied Book Center in London in the post-WWII cultural reconstruction of Czechoslovak and Polish libraries, and he intends to make a conference presentation based on the research, and to publish an article in a peer-reviewed journal.

Library faculty and academic professionals who are seeking seed funding for research projects should check out the Research and Publication Committee guidelines for applications: http://www.library.illinois.edu/committee/rpc/process.html. RPC reviews applications on a rolling basis, and the Committee welcomes questions. Feel free to contact Carissa Phillips, Committee Chair (choller@illinois.edu).
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ANNOUNCEMENTS: IAS Promotes Research, Outreach, and Blog
The International & Area Studies Library is proud to share its latest activity with you. Latin American & Caribbean Studies Librarian Dr. Antonio Sotomayor has published a book (The Sovereign Colony: Olympic Sport, National Identity, and International Politics in Puerto Rico); three outreach events are nearing on the horizon (two in March are listed below); and our Glocal Notes blog continues to produce a diverse variety of rich content. Thank you for participating in our success and we invite you to follow us on social media (Facebook page).
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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of February 29, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-february2016

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HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Oak Street, Library Specialist, 50%, 1st register received, will begin interviews soon

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HR NEWS: Separations

  • Dmitry Tartakovsky, Library Specialist, Grainger Engineering Library and Information Center, accepted position with Slavic Review as Managing Editor, effective February 12, 2016

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IT NEWS: Medusa Digital Library Service
The Medusa Digital Library Service, a collaboration between the Scholarly Communication and Repository Services, Digital Preservation, and Content Access Management (CAM) units, extends the Library’s existing in-house Medusa preservation repository to enable public access to digital assets.

A beta version of this system, hosting a collection of Sanborn Fire Insurance Maps, is available from on-campus at this URL: https://digital.library.illinois.edu/. The image server used by the system, also developed in-house, leverages the IIIF (International Image Interoperability Framework) standard to provide access to the highest resolution master images, which can be quickly zoomed and panned in the web browser or downloaded for free. We will be making improvements and adding new collections to this system throughout the spring and summer.

Try it out. There is a feedback button in the upper-right corner of the page accessed via the URL above. All comments are welcome.
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IT NEWS: New Public Workstation Images
New software is now available on authenticated public computers at the Undergraduate Library (UGL). Available software includes:

  • Adobe Photoshop: photo editing software
  • Adobe Illustrator: graphic design software
  • Adobe Premier: video editing software
  • ArcGIS suite: digital mapping tools
  • MATLAB: data analysis and algorithm development software

Any students, faculty, or staff looking to use one of these applications can go to any authenticated public machine in the UGL to work on projects. All session information is erased after the patron logs out of the computer.
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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Undergraduate Library Spring Open House
(Featuring the Student Art Gallery Grand Opening)
A&Dexhibit
This March, the Undergraduate Library will host an open house highlighting new services and additions to its space, including the brand new Student Art Gallery. In partnership with the School of Art & Design, this exciting space showcases the amazing talents of undergraduate students and highlights both the artistic achievements and educational opportunities students have on campus to a broad audience. The Open House will also feature tours and information about the Undergraduate Library’s digital media content creation resources, including its audio recording booth and green screen filming studio, as well as new spaces like its student respite room for relaxing and de-stressing.

Stay tuned for more details on dates and times via LIB-NEWS and social media, and contact Lori Mestre (lmestre@illinois.edu) or David Ward (dh-ward@illinois.edu) for more details.
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EVENTS AND TRAINING: Chai Wai Event: Brazil & Rio 2016 Olympics
March 8, 3-4:30pm
International and Area Studies Library, 321 Main Library

Let’s talk about what the Olympics means for Brazil. Who does it include? Who does it exclude? Does it promise economic gain? For whom? Is the nation prepared to receive so many international guests? Featured panelists include:

  • Dr. Werner Baer (Economics)
  • Dr. Laurence Chalip (Recreation, Sport, and Tourism)
  • Dr. Synthia Sydnor (Kinesiology)
  • Dr. John Karam (Spanish & Portuguese)

The moderator will be Dr. Antonio Sotomayor, Latin American and Caribbean Studies Librarian.
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EVENTS AND TRAINING: INNER VOICES Social Issues Theatre Presents Side Eye
March 9, 7pm
Undergraduate Library

TELL_SIDE_web_final

INNER VOICES Social Issues Theatre addresses timely and often difficult social and health issues through performances followed by post-performance dialogues. Additionally, the program provides an opportunity for students to be actively engaged in the process of creating and performing social issues theatre through four courses that students may enroll in for academic credit. Touring shows that range from health concerns such as substance abuse, sexual health, and body image to social issues such as hate crimes, gender identity, and socioeconomic status are offered each semester.

Side Eye is a look at the way we look at one another across societal divides focusing on microaggression (approximately 20 minutes in length) with a discussion to follow in Rm 291 UGL.

INNER VOICES webpage: https://counselingcenter.illinois.edu/innervoices
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EVENTS AND TRAINING: Anti-oppression Workshop Series
The goal of the Anti-Oppression Workshop Series, by Kristyn Caragher, is to expand the conversation of diversity and inclusion to include discussions of power and privilege. In addition, the Series aims to help participants develop concrete strategies and practices they can use in their workplace and community in order to help create a more equitable and just society. Watch Library Office Notes for another workshop in the series scheduled for April 13 and 14.

  • Workshop #1: Setting the Stage: What is anti-oppression training?
    Wednesday, March 16 (10am) Library 106 or Thursday, March 17 (2pm) Grainger Commons
    The purpose of this workshop is to define and discuss the anti-oppressive/anti-racist framework the series is operating from. To that end, we will discuss the difference between diversity training and anti-oppression training, and in particular how it relates to both higher education and librarianship.
  • Workshop #2: Intersectionality: the key to anti-racist action
    Wednesday, March 30 (10am) Library 106 or Thursday, March 31 (2pm) Grainger Commons
    This workshop will focus on intersectionality as a starting point for exploring the ways in which our identities intersect with systems of power and oppression and therefore, impact the ways in which we perceive and interact with one another. Using our experiences as frame of reference, together we will begin to discuss practices for naming and calling out systems of oppression in our community and workplace.

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EVENTS AND TRAINING: Peace Corps and The University
March 30, 3-4:30pm
106 Main Library

Did you know that several members of Illinois’s faculty and staff began their careers with Peace Corps service in various foreign countries? Come hear about how being a Peace Corps Volunteer led them to their roles today as global-minded educators, administrators, and more here at Illinois.

Panelists:

  • Joseph Lenkart (Russia), International Reference Librarian, International and Area Studies Library at Illinois
  • Nick Dunn (China), International Advising Specialist, University of Illinois International Student and Scholar Services (ISSS)
  • Alison Dunn (China), Assistant Professor, Mechanical Science and Engineering at Illinois
  • Lauren Karplus (Swaziland), International Visitors and Protocol Specialist, Illinois International

This is a jointly sponsored event with Peace Corps at Illinois.
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EVENTS AND TRAINING: 2016 Reference Services Retreat
The program and registration for the 2016 Reference Services Retreat are now available.  See below.  Please note that each session has a unique registration link.  If you go to the staff calendar, each session appears separately under its title (all color coded dark orange).

Day:  Tuesday, April 5, 2016
Time:  8:30 am – 4:45 pm
Location:  Channing Murray Chapel Room
(http://www.channingmurray.org/#!visit_us/c1uje)

Please direct any questions or comments to the organizing team:  Joe Lenkart (lenkart@illinois.edu), Erin Kerby (ekerb@illinois.edu), David Ward (dh-ward@illinois.edu), and Melanie Emerson (memerson@illinois.edu).

Many thanks to JoAnn Jacoby and Beth Woodard for their support and assistance in organizing this event!

2016 Reference Services Retreat Program & Schedule

Morning Sessions

8:30 am – 8:50 am
Introduction: Joe Lenkart
Speaker #1: Suzanne Chapman
Presentation Title: User Experience at UIUC Library
20-25 min
Q&A
Registration link

9:00 am – 9:50 am
Introduction and Discussion Prompt: David Ward
Panel Discussion: Reference Service Models
Panelists: Kelli Trei, Cara Bertram, Ali Krogman, Heather Simmons, Wendy Gregory
Registration link

10:00 – 10:20 am
Introduction: David Ward
Speaker #2: Jen-chien Yu
Presentation Title: Reference Assessment Techniques and Resources
20-25 min
Q&A
Registration link

10:30 am – 11:20 am
Introduction and Discussion Prompt: Joe Lenkart
Panel Discussion: Patron Privacy at Service Points
Panelists: Lynne Rudasill, Melody Allison, Valerie Hotchkiss, Rand Hartsell
Registration link

11:30 am – 11:50 am
Introduction: Melanie Emerson
Speaker #3 Heidi Imker
Presentation Title: Research Data Services
20-25 min
Q&A
Registration link

Afternoon Sessions

1:00 pm – 1:20 pm
Introduction: David Ward
Speaker #1: Beth Sheehan
Presentation Title: Training Opportunities for Service Hubs
20-25 min
Q&A
Registration link

1:30 pm – 2:20 pm
Introduction and Discussion Prompt: Melanie Emerson
Panel Discussion: Strategies for Library Assessment (Traditional and New Metrics)
Panelists: Jen-chien, Bill Mischo
Registration link

2:30 pm – 2:50 pm
Introduction: Joe Lenkart
Speaker #2: Chris Prom
Presentation Title: Building a Faculty/Staff Expertise System the Agile Way
20-25 min
Q&A
Registration link

3:00 pm – 3:50 pm
Introduction and Discussion Prompt: Erin Kerby
Panel discussion: Marketing and Outreach
Panelists: Mara Thacker, Heather Murphy, Eva Miller, Miriam Centeno
Registration link

4:00 pm – 4: 20 pm
Introduction: Erin Kerby
Speaker #3 JoAnn Jacoby, Associate University Librarian for User Services
Presentation Title: Evolving Service Environments at Illinois
20-25 min
Q&A
Registration link

4:30 pm – 4:40 pm Concluding Remarks

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If you would like to submit content for the April issue of Library Office Notes, please submit it to John Wilkin, JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, March 18, 2016.

February Library Office Notes

Posted on by

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note

2016 Retreat Intro
Strategic planning and retreats get a bad rap because they’re divorced from the work we need to do. I’m pleased that our efforts have been firmly grounded in our work, and want to begin by thanking Beth Woodard and the team that put today’s retreat together: it’s well-organized around the work of the Framework for Strategic Action. I also want to thank Lisa Hinchliffe and the Strategic Planning Steering Team for their outstanding work in creating the Framework. Read more…
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ANNOUNCEMENTS: Retreat Feedback
Over 200 people attended the Library Retreat on January 15th and participated in table discussions focused on brainstorming ideas for moving ahead in specific directions outlined in the Framework for Strategic Action (http://www.library.illinois.edu/planning/ADOPTEDFramework_for_Strategic_Action.pdf). Next steps to follow on the retreat discussions include:

  • Mid-February – Post summary notes from tables & solicit input
  • February/March – Cabinet, Executive Committee (EC) Discussions and identification of priorities
  • Early April – Recommendations for Next Steps & Priorities posted for public comment
  • Early May – University Librarian (UL) & EC post final recommended actions

What can you do to contribute to the conversation?

  • Voice your input on initial table discussions: Mid-February
  • Voice your input on recommendation for next steps and priorities: Early April
  • Voice your input to your supervisor, the EC, and Assistant University Librarians (AULs) (JoAnn Jacoby, Beth Sandore or Tom Teper): Anytime

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ANNOUNCEMENTS: NSM Assessment Reports and Publications
The last few months have been a rich time for reflecting on the New Service Model (NSM) program. A list of publications, presentations, and reports evaluating and assessing New Service Models is available at http://www.library.illinois.edu/nsm/assessment/index.html.

If you know of other items to add to this list, please email JoAnn Jacoby (jacoby@illinois.edu).
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ANNOUNCEMENTS: “Can I Sign…?”
A number of people have approached the Library Business Office with the question “Can I sign…?” In 99.9% of the cases the answer will be, no, you may not sign it. Signature approval within the University is a tightly administered privilege. Any document requiring a signature should first be vetted through the Library Business Office. Candy, Carole, or Kathie can best determine which of the possible paths a document might take.

In the case of money to be spent (accounts payable) the document must be sent to Purchasing. There it will be reviewed for compliance with the State of Illinois Procurement Code. This process can take as little as six weeks or as long as six months. The amount of time depends on the intricacies of the agreement and cooperation from the vendor.

When no funds are changing hands the document would go to the Contract Services Office for review. There the document, if simple, may be processed in a week or if it is very complex can take up to twelve months.

If funds are going to be received for work being for hire (training or archival services) the document, again, goes to the Contract Services Office. If the University template is used, it can be approved and completed within a couple of weeks. If the University template is not used it can take quite a bit longer in some cases.

If funds are going to be received for work related to a grant proposal submitted, this is processed through the Office of Sponsored Programs. These are generally handled in an expedient manner, so that the work proposed may begin as soon as possible.

Understand that the Library Business Office has little to no control of a document once it leaves here. The timing of how long a document may take for approval is only an estimate, so planning in advance is key.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of January 29, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-january2016
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HR NEWS: New Employees 

Academic Professional

  • Henry Borchers, Digital Library Technical Coordinator (formerly:  Digital library Specialist), Preservation and Conservation, January 16, 2016
  • Quinn Ferris, Rare Book Conservator, Preservation Services, February 1, 2016
  • Patricia Lampron, Metadata Specialist, Content Access Management, January 16, 2016

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HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Oak Street, Library Specialist, 50%, Waiting for first master referral

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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Talk by Ariel Waldman
Tuesday, March 1, 4:00pm
Alice Campbell Alumni Center Ballroom

arielwaldman_headshot3SMALL

The Scholarly Commons is hosting a visit from Ariel Waldman, who speaks about citizen science, science hackathons, and interdisciplinary research. Her public talk is on March 1 at 4:00 in the Alice Campbell Alumni Center Ballroom, with a reception to follow. Information about her talk and a link to her website are available at http://go.library.illinois.edu/arielwaldman. Please join us!

And contact Karen Hogenboom with questions at hogenboo@illinois.edu.
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If you would like to submit content for the March issue of Library Office Notes, please submit it to John Wilkin, JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, February 19, 2016.

January Library Office Notes

Posted on by

ANNOUNCEMENTS

FACILITIES


ANNOUNCEMENTS: University Librarian Note

Thank You All for an Outstanding Year
This has been an extraordinary year for the Library. I’m deeply grateful for all you’ve accomplished and for all that you make possible through your work. Read more…
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

It is with great pleasure that I write this final update in order to announce the successful completion of our year-long strategic planning process.

The Library’s Executive Committee gave its “enthusiastic endorsement” to the Framework for Strategic Action and the final version is now posted to the Library’s Planning website (http://www.library.illinois.edu/planning/). Or, you can access the PDF with this direct link (http://www.library.illinois.edu/planning/ADOPTEDFramework_for_Strategic_Action.pdf).

It has been a great honor and privilege to lead this process for the University Library and I want to thank Dean Wilkin for asking me to serve in the coordinator role, the Steering Team for their advice and leadership, and everyone who participated throughout the process. I think we can be very proud of the document. Now comes the fun part – putting it into action!
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ANNOUNCEMENTS: Illinois Research Connections BETA Launch
The Illinois Research Connections BETA web portal of research and scholarship for faculty and researchers at Illinois launched in December and is available at http://go.illinois.edu/IRCportal. For this initial go-live, IRC BETA includes more than 1,700 STEM and social science faculty and OVCR institute researcher profiles, populated with more than 90,000 publications indexed in Elsevier’s Scopus database, updated automatically on a weekly basis. This initiative is a joint effort between the University Library and the Office of the Vice Chancellor for Research.

What you need to know

  • Consult http://go.illinois.edu/irc for more information about the project, including training videos and FAQs to support all members of the user community.
  • Please share information about this project with faculty and students you serve!
  • Training opportunities for library faculty and staff are coming! Stay tuned.
  • Contact Rebecca Bryant at rabryant@illinois.edu for more information.

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ANNOUNCEMENTS: Calling all GREAT Customer Service Stories!
Do you know someone in the Library who gives GREAT customer service? Have you witnessed a particularly GREAT customer service interaction recently? If so, we want to know! The GREAT Customer Service SWAT Team is looking for your stories of people in the Library who are working on giving GREAT Customer Service – to our patrons, or to each other! If you would like to nominate someone for this, please visit this link to submit your story: https://illinois.edu/fb/sec/1910091. Once a month, the GREAT SWAT Team will select the story that best illustrates the GREAT Guidelines, and the person nominated will win a prize! We will also share the winning story in each month’s Library Office Notes and on the Growing People Blog. Learn more about the GREAT Customer Service Guidelines here: http://www.library.illinois.edu/administration/services/great.html. We look forward to hearing about the outstanding service provided by our colleagues!
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ANNOUNCEMENTS: Call for Nominations for Outstanding Undergraduate Student Worker
Due Friday, January 8, 2016

The Library Awards and Recognitions Committee is pleased to announce the call for nominations for Outstanding Undergraduate Student Workers who demonstrate initiative and professionalism and make positive contributions to the University Library.

So that students can also be eligible for the campus awards program, we will use the following campus criteria:

  1. Reliability
  2. Quality of Work
  3. Initiative
  4. Professionalism
  5. Uniqueness of Contribution

In order to qualify, undergraduate hourly students must be CURRENTLY employed by a library for a minimum of 6 months between July 1, 2015 and June 30, 2016 (anticipated). Student Employee of the Year Eligibility and Nomination Guidelines are on the OSFA website; they should be posted at www.osfa.illinois.edu/aid/employment/seoty.html soon.

Nominations should be made by the student’s supervisor and are due by Friday, January 8, 2016. The two award winners will receive $500 (after taxes) and a commemorative framed certificate. In addition, the Committee will work with the award winners on their nominations for the campus award–generally due in mid-February.

A nomination consists of a completed online form including 1) the names of the nominee and nominator, 2) a short description of the nominee’s job, and 3) a letter from the nominator addressing the five criteria. The nomination form is located at
https://illinois.edu/fb/sec/715197.

Make the Nomination Letter as comprehensive as possible to give your nominee the best chance to win this award. For examples, go to the following site to see letters submitted for past “National Student Employee of the Year” winners: http://www.nsea.info/docs/about/awards/seotyaward.html

Should you have any questions, please connect with Beth Woodard (bswoodar@illinois.edu; (217) 244-1882), or Cindy Kelly (mokelly@illinois.edu)
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ANNOUNCEMENTS: Weather-related Information
Please visit http://shr.illinois.edu/Weather_Related_Information.pdf for a message from Elyne Cole, Associate Provost for Human Resources at Illinois. The information is to remind the campus community about policies and procedures regarding inclement weather.
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ANNOUNCEMENTS: Supervisor Training Opportunity
February 23 – April 19, 2016

In order to support new organizational structures, and in response to the concerns expressed in the LSSC Morale Survey, the Staff Development and Training Committee with the support of funds from the Budget Committee is offering intensive supervisory training to faculty, academic professionals, and staff supervisors with management training focused on supervisory and change management skills.

Time commitment:

  1. Tuesday, February 23. Morning in 106 Library. Introduction and discussion. Afternoon in 314 Library: DiSC administered by Cindy Kelly. Lunch on your own. Will break for 1 ½ hours.
  2. Thursday, February 25. All Day in 106 Library. “You Have Leadership Impact! Making the Most of Your Style” with Shirley Stelbrink. Lunch provided.
  3. 4 – 3 hour training sessions
    -Thursday, March 10. 1:00-4:00pm. 106 Library.
    “The Place In Between: Coping with Workplace Change”
    -Tuesday, March 15. 9:00am-noon. 106 Library.
    “My Kind of Office! Creating a Positive Work Environment”
    -Tuesday, April 5. 9:00am-noon. 106 Library.
    “Getting the Best from Others: Providing Effective Feedback”
    -Tuesday, April 19. 1:00-4:00pm. 106 Library.
    Topic to be determined by needs assessment of participants.
  4. Discussion with John Wilkin
    -Thursday, April 14. 10:00-11:00am. 106 Library.
    An opportunity to talk about common experiences and to hear from John about his views on changes and supervising.

To apply, write a paragraph of why you want to attend, including how your staff would benefit from your participation in supervisory training. Also indicate your ability to attend the sessions outlined.

E-mail this paragraph by January 20th, 2016 to training@library.illinois.edu. After selection, individuals will complete a Supervisory Competency Self-Assessment Inventory to help determine the topic of the last session.
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ANNOUNCEMENTS: CIC Google Book Search Project
The University Library is starting a new phase with our involvement with the CIC Google Book Search Project in January 2016. Though much of the material will still be retrieved from the Oak Street Library Facility, due to the installation of shelving in the 3N vault the project will again be housed in the Main Library. Mary Laskowski remains the Google Project Manager and Jenny Maddox Abbott the Daily Operations Manager. Mary and/or Jenny will consult with unit heads before any work is conducted in the departmental libraries.

Further information regarding the CIC partnership with Google and the scope of the project can be found on the CIC website at https://www.cic.net/projects/library/book-search/introduction.
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ANNOUNCEMENTS: RBML’s January Newsletter
View the Rare Book & Manuscript Library’s latest newsletter at http://illinois.edu/emailer/newsletter/86654.html.
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ANNOUNCEMENTS: IAS Promotes Glocal Notes Blog
Dear Colleagues:

Did you know that the International & Area Studies Library publishes a weekly blog on a variety of international themes? It’s called Glocal Notes and some popular posts from the fall semester include:

Our collections at the U of I have an uncanny breadth and depth of representation of our world and we want to help you access them. To stay abreast of our publications, be sure to like our Facebook page!

Signed,
~Everyone in IAS
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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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If you would like to submit content for the February issue of Library Office Notes, please submit it to John Wilkin, JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, January 22, 2016.

December Library Office Notes

Posted on by

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back in the new year for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

Thank you to everyone who submitted feedback or joined an open discussion session on the draft Framework for Strategic Planning. It was very gratifying to hear so many positive comments as well as ideas for improvements.  In the coming week, the Strategic Planning Steering Team will review all of the suggestions and comments and finalize the document, which will be discussed at the Executive Committee meeting on Monday, December 7. The end is in sight! Just in time to turn the Framework over to the group planning at the Library Retreat in January!

Strategic Planning Office Hours are scheduled in Library 434 in December at the following times:

  • December 2, 10am-11am
  • December 3, 10am-11am

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ANNOUNCEMENTS: Library Retreat
John Wilkin, University Librarian and Dean of Libraries

I write to invite everyone to the Library Retreat on Friday, January 15th, 8:30 am-12:30 pm (registration information below). I’ve asked Beth Woodard to work with the Associate University Librarians to plan an opportunity for us to work together on moving forward our new Framework for Strategic Action. I’m looking forward to a lively discussion of our Library’s accomplishments and future directions.

To facilitate participation, the University Library will be closed until 1 pm that day. I want to encourage all Library employees to attend the Retreat so that we have as broad and inclusive a strategic planning process as possible. A continental breakfast will be provided in the morning and we will conclude with a lunch as well. In light of that, I need to ask that each person register so we have accurate counts for catering and retreat materials. Please do so using this online form on the Events calendar (http://tinyurl.com/uiuclibraryretreat2016) by December 15.

I’d also like to give a special thanks to Lisa Hinchliffe and the rest of the Strategic Planning Steering Team (Peg Burnette, Jim Dohle, Valerie Hotchkiss, Lisa Renee Kemplin, Bill Mischo, Lisa Romero, David Ward, and Lynn Wiley) for so capably leading us through the year of discussion and planning that led to this point. The Team is on target to share a final version of the Framework in December, prior to the retreat. I am extremely pleased with the process and the resulting Framework.

I look forward to seeing you all on January 15!
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ANNOUNCEMENTS: 2015 Downs Intellectual Freedom Award Reception
For those heading to ALA Midwinter, the reception for the 2015 Downs Intellectual Freedom Award will be held on Saturday, January 9, 2016, from 5:30 – 7:00 p.m. in room Flagship A of the Seaport Hotel (One Seaport Lane, Boston). Click HP Kids Read for more information about the Award and the 2015 recipient.
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ANNOUNCEMENTS: Demand Driven Acquisitions
Lynn Wiley, Head of Acquisitions

University Press books are offered for sale in many ways. The presses offer print copies via the big academic vendors, via Amazon and then many other online and store venues like Barnes & Noble. The ebooks are sold differently. Some options are: packages, as part of a database of selected titles like American Council of Learned Societies (ACLS), title by title or as part of a demand driven purchase program. A press may hold back the eformat waiting for higher print sales and set up agreements with a whole host of third party agencies. Those cover the nonprofits like JSTOR and Project Muse and then the for profit ones under ProQuest (ebrary, EBL soon to be ebook central) EBSCO and lots of others besides them that cater to the non-institutional marketplace. The vendor options can mean headaches to libraries because the content is often restricted with digital rights management (DRM) and user options are limited. The readers are different as is the price.

The Library is experimenting with access to the scholarly content as published by the university presses via JSTOR and Project Muse. Neither of them cover all the presses and there is overlap between them. Cambridge and Oxford and other major presses do not sell their content via those agencies. The bulk of the content sold is in the Humanities and Social Sciences and also includes International and Area Studies. Chapters can be downloaded and use is unlimited and access is often enhanced with better indexing and full text search options of the tables of contents.

The two projects are to gauge interest in the ecopies, to see what content is held back as far as new output, to explore the access issues, the prices and how easily they are then utilized by our users and if a demand driven model is sustainable.

We are doing an EBA or “evidence based model” of demand driven acquisitions (DDA) for Project Muse. Over 30,000 records with links to the full text are in the catalog but these ebooks are also available to our users via Google Scholar and on the Project Muse platform. In 3 months we have had 7,763 section downloads that cover 770 titles. In the EBA model a library pays a set amount ahead of time and then “selects” the owned titles post use. After a full year of use (July 2016) a Collection Development Committee (CDC) task force will make recommendations to select the titles to be owned and will report those to CDC. A brief report describing the use and the platform along with all use statistics will be sent to CDC along with the project description and an analysis of the titles loaded by subject, publisher and copyright date. Background material on past purchases of the Project Muse titles will be appended.

JSTOR is a different model and users trigger purchases after nine chapter downloads. All three Illinois campuses participate and all get a copy of the title in perpetuity at 1.5 of the price of 3 copies. Access to JTSOR ebooks were activated October 31. Users immediately found them via Google Scholar, Easy Search and while searching for content on the JSTOR platform. We have not loaded the records yet but will soon. The record set was deduped against Project Muse and ACLS and based on use seen so far, the older content was removed to leave a 21K record count. In 20 days 2,000 titles have been accessed with 6,000 downloads and or chapters read online. We have purchased 70 titles. The same CDC task force will look at use and provide a brief report back to CDC on the impact of this program. The task force will be looking at title discovery for both these models, the mechanics, implementations and budgeting issues for both of the models as well to highlight how ebook are explored and used. Reports on title searches and chapter downloads will be available.

Look for more information about the use and outcomes from these DDA programs and feel free to send questions to me or Tom Teper.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of November 30, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-december2015
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HR NEWS: Appointment Changes

Faculty

  • Merinda Hensley, Digital Scholarship Librarian and Instruction Liaison – Scholarly Commons, October 15, 2015
  • Carissa Phillips, Interim Head of RIS, October 5, 2015

Academic Professional

  • Jameatris Rimkus, Archives Reference and Accessioning Specialist, University Archives, October 15, 2015

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HR NEWS: New Employees 

Academic Professional

  • Christopher Maden, Visiting Research Programmer, Schlarly Communications and Publishing – Library IT, December 1, 2015

Civil Service

  • Michael Cleveland, Library Specialist, Undergraduate Library, late night shift, November 8, 2015

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HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Central Access Services, Library Specialist, Mid-shift, CLOSED
  • Music and Performing Arts Library, Library Specialist, 50%, CLOSED

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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: NISO Two-Part Webinar: Emerging Resource Types – Part 1: Large Data Sets
Wednesday, December 9, 12:00 – 1:30 pm, 428 Library

http://www.niso.org/news/events/2015/webinars/emerging_pt1/

Big Data is the catch-phrase of the day, and for good reason. It appears that everything is being digitized and as such, huge data sets are now suddenly available to researchers and data scientists. But how do they use all of this data? The idea of having anything we need just a few clicks away is exciting, but when the data is not created in a way that is easily searchable and extractable, access is limited. Additionally, there are issues about ownership, management, preservation, and the rights the library offering it may or may not have regarding access. This webinar will discuss these issues and try to find the happy medium between policy and practicality.
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EVENTS AND TRAINING: Webinar – Create Your Future: A Transformative Goal Setting Workshop
Wednesday, December 9, 1:30 – 3:00 pm, 314 Library

http://www.ala.org/llama/llama-webinar-create-your-future-transformative-goal-setting-workshop

Have you thought about what you want in life, and how to achieve it? Learning how to properly set goals can help you lead a purposeful life, which is the foundation of a fulfilling career. In this fun and transformative webinar, participants will explore the why, what, and how of goal-setting for both personal and professional success.
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EVENTS AND TRAINING: Chair Yoga Returns for Finals Week
Thursday, December 10 and Tuesday, December 15, 11:00-11:30am, 106 Library

Breathe deeply and release some holiday and finals week tension at two chair yoga sessions with certified instructor Christine Janak! The 30-minute sessions are open to all students and staff, no prior yoga experience needed. They will include gentle stretching that you can do at your desk, breathing techniques to calm and focus the mind, and a short mindfulness meditation to bring you into a peaceful, relaxed state.
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EVENTS AND TRAINING: Google Apps: Promoting Interactivity and Assessment in Instruction
Thursday, December 10, 2:30 – 3:30pm, 314 Library

This session will offer an introduction to Google Apps and its many uses in instruction, including demonstrating how they can be used to increase interactivity and collect valuable student learning assessment data.  While geared towards librarians providing instructional services, everyone is welcome to attend!  The session will include hands-on experience using the discussed applications.
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EVENTS AND TRAINING: NISO Two-Part Webinar: Emerging Resource Types – Part 2: Equipment that Supports the Present and the Future
Wednesday, December 16, 12:00 – 1:30pm, 428 Library

http://www.niso.org/news/events/2015/webinars/emerging_pt2/

We began offering digital information several decades ago. Today, some of that information has been lost because of the way it was saved. One of the major issues with digital information is creating and preserving it in ways that ensure its availability for generations to come. Unfortunately, this has not always been the case, and there are vast amounts of data that have been preserved but in ways that are no longer readable. This webinar will discuss old technology and the data that is imprisoned on it, and how to set this data free, e.g., how to convert it into formats that render it useful not just to us, but to future researchers.
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EVENTS AND TRAINING: Library Holiday Party
The Holiday Party is set for Thursday, December 17, 2015. The location will be the Alice Campbell Alumni Center. More detailed information will follow with a LibNews announcement. The Library Social Committee is once again helping to sponsor a holiday family. A gift board is on display in the Library Human Resources (LHR) Office. Employees are invited to visit the office and take a holiday stocking or ornament with a gift request for the family. Cash and gift cards are also welcome. Deadline for delivering gifts to LHR is Monday, December 14, 2015, by the end of the day. The Social Events Committee will be wrapping gifts and shopping for the family the following week. Employees are invited to bring their cash or gift cards to the holiday party on the 17th if they are unable to purchase a gift before that time. Thank you in advance for continuing to support this annual Library tradition.
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If you would like to submit content for the January issue of Library Office Notes, please submit it to John Wilkin, JoAnn Jacoby, Beth Sandore, or Tom Teper by Wednesday, December 23, 2015.