May Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

FY17 Budget Hearing Remarks
Note: The University’s budget hearing process changed this year and involved a more intensive analysis and discussion of the budget narratives submitted. Each hearing began with remarks from the dean of the school or college. My remarks follow.

I want to start by discussing the process that brought the Library to the conclusions you have in our budget narrative. We in the Library undertook a thoughtful and broadly engaged process to integrate our strategies with the way that we invest the entirety of our funds. We undertook our strategic planning process in concert with our budget planning process, and ensured that both of those conversations were broadly inclusive. Read more…
Back to Top

ANNOUNCEMENTS: Illinois Research Connections Now Publicly Available
Illinois Research Connections (IRC), the new searchable web portal that showcases Illinois research expertise, is now publicly available: http://experts.illinois.edu. IRC currently provides profiles for more than 1,800 STEM and social science faculty and institute researchers and is populated with more than 101,000 publications and growing, as the database is updated weekly with new publications indexed in the Elsevier Scopus database. Faculty and researchers are encouraged to review and edit their profiles at this time. FAQs and update instructions are located at http://go.illinois.edu/IRC.

Please note: the goal has always been to be inclusive and representative of all disciplines on campus, including the arts and humanities. To achieve this goal the Library is currently working to pull publications information from non-Scopus sources. The portal will ultimately grow to include up to 2,500 faculty and researcher profiles all in one central location. In time, grants and patents information will be added to IRC as well.

Leadership of the IRC effort will transition over the summer. IRC Project Manager Rebecca Bryant’s last day was April 29. The Library is actively recruiting for her successor and we anticipate making an appointment sometime this summer. For the interim, please refer all questions to the irc-help@illinois.edu email. The Library IT Help Desk is monitoring the email, referring questions about communication and outreach to Beth Namachchivaya (sandore@illinois.edu), and technical questions to Bill Ingram (wingram2@illinois.edu).

IRC is supported by the University Library/Office of the Vice Chancellor for Research (OVCR).
Back to Top

ANNOUNCEMENTS: EBSCO Usage Consolidation
Reporting for our largest 38 vendors, the EBSCO usage consolidation and uploading service provided at the University Library provides its users usage statistics that may be integral when making decisions on what e-resources are of the most value. To access the usage consolidation reports, follow the directions below:

Go to www.ebsconet.com
Customer Code: CG44999
Username: EBSCO
Password: EBSCOEBSCO
Click on “Usage Consolidation” link on the upper left corner right above the EBSCOnet logo.

For any other e-resource usage statistics, please follow the following path: G:\Collections Info\EResourceUsageStats. When usage statistics are needed beyond those that can be provided by our EBSCO usage consolidation service, Library faculty and staff will make a request to the resource provider and save the usage statistics from the following years to this folder for future use.

If for any reason the e-resource vendor is not listed in the aforementioned locations, please submit an E-Resources Usage Statistics Form located at the following link: http://www.library.illinois.edu/assessment/eresources/

If you have questions or need assistance, please contact Esra Coskun at coskun@illinois.edu.
Back to Top

ANNOUNCEMENTS: Update from the Task Force to Create a Promotional Path for Academic Professionals in the Library
The task force’s main goal is to identify and recommend to the Executive Committee and University Librarian the steps required to establish a promotion program for Academic Professionals (APs) within the Library. This newly appointed task force has met five times since late March. As part of its work over the next several months, the task force intends to make recommendations that include establishing an overarching AP promotion program that includes one or more paths. The task force has devoted the first month of its existence to establishing a set of principles and an assessment plan to guide the work of identifying, assessing, and developing promotional paths for APs. As its next step, the task force intends to assess existing programs on campus and at other institutions to identify elements that are desirable for a Library promotion program.

In addition to guiding the work of the task force, we intend to share the set of principles and assessment framework with APs, faculty, and staff to gather early input about the important high-level goals and desired elements of the Library’s AP promotion program. The task force includes a liaison from the Library Committee on Academic Professionals (LCAP)—Josh Harris. The task force has submitted an interim report to the University Librarian and the Executive Committee. In May and June we plan to develop the framework of a promotion program along with examples of promotion paths, and to hold a series of forums in July and August to incorporate feedback and suggestions from APs, faculty, and staff that will shape the program.

The charge, membership, meeting summaries, and background information are available at the task force web page in the Committee handbook:
http://www.library.illinois.edu/committee/task_force_promotional_path_APs_library/Membership_Charge.html
Back to Top

ANNOUNCEMENTS: Research and Publication Committee Revises Award Policy, Makes Three Awards
The Research and Publication Committee (RPC) encourages Library faculty and Academic Professionals who need support for their research activities to submit an application to the RPC. There are no deadlines for submission; applications are reviewed on a rolling basis. The Committee’s revised award policy—with additional details on applying for conference travel and registration in specific circumstances—is available at http://www.library.illinois.edu/committee/rpc/rpcpol.html.

The RPC congratulates four people who were awarded funding to support research this past month:

  • Antonio Sotomayor, for travel to Cuba to pursue his research that studies the role that the Young Men Christian Association (YMCA) played in the politics of United States expansion into Cuba. This research is part of a book project that will compare and contrast the YMCA in Cuba and Puerto Rico in order to discern patterns of U.S. imperialism, relating particularly to the study of Latin American religion and sport.
  • Harriett Green, for funding to support conference registration at the 2016 International Congress of Qualitative Inquiry, to be held on the University of Illinois Urbana campus. Harriett’s invited research paper—“Digital Humanities and Qualitative Inquiry: Digging into Data on a Large Scale”—will be published in the proceedings of the conference.
  • Erin Kerby and Christie Wiley, for funding to support focus groups and transcription of focus group interviews in their study “Experiences in Managing Research Data: Graduate Students and Post-Doctoral Researchers in the Sciences.”

Back to Top

ANNOUNCEMENTS: Recognizing Excellence

Back to Top

ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/.
Back to Top

HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of April 29, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-may2016

Back to Top

IT NEWS: Library IT No Change Period
Leading up to and during finals, Library IT will observe a no-change period to avoid accidental outages during this critical time for our services. Changes may still occur to address security or stability issues, but anything that can wait until after finals will be delayed.

Following precedent, the Library will follow a different schedule from Technology Services.

  • Library IT will avoid changes from May 2, 2016, 12:01 AM through May 13, 2016, 11:59 PM
  • Technology Services will avoid changes from May 5, 2016, 12:01 AM through May 17, 2016, 11:59 PM

Back to Top

IT NEWS: Use Caution When Opening Email Attachments
Because of the recent ransomware scam that has affected campus, we want to remind everyone to use extreme caution when opening any attachments received through email. If you receive a message with an attachment from a person or organization you do not know, do NOT open the attachment. The malicious attachments could look like anything, for example, Microsoft Word documents or Adobe PDF documents. To learn more about the recent attacks visit this website:
https://techservices.illinois.edu/news/2016/beware-ransomware-scam
Back to Top

IT NEWS: Library IT Infrastructure Migration (Update)
As reported last month, Library IT has begun a project to migrate our production servers to Technology Services’ Virtualization Power Plant (http://itpowerplant.illinois.edu/initiatives/virtualization/).

We recently hit our first milestone in the server migration—successfully migrating early adopters to the Virtualization Power Plant. The migrations have been scheduled in waves according to the type of service:

  • Early adopters (April 25)
  • IT administration (April 28)
  • Web (May 18)
  • Collections (May 19)
  • Databases and printing (May 23)
  • Archives (May 24)
  • Grainger (May 25)
  • The rest (May 26)

The scheduled completion is May 31.
Back to Top

FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
Back to Top

EVENTS AND TRAINING: Technology Prototyping Service Open House

technology_prototyping_open_house_Spring_2016

May 5, 1-3pm, Room 149A and 149B Undergraduate Library

The team would like to showcase several of the technologies developed and in development this semester. All Library staff and faculty are invited, but is also open to the public. Our portfolio page lists all the projects we worked on this semester: http://sif.library.illinois.edu/
Back to Top


If you would like to submit content for the June issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, May 20, 2016.

April Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
Back to Top

ANNOUNCEMENTS: Proposed Classics Move to the 2nd Floor
The Executive Committee (EC) is considering a charge to convene a Classics NSM (New Service Models) Team to coordinate the relocation of the Classics collections from the 4th floor to the 2nd floor space adjacent to the Literatures and Languages Library and to merge the services, staffing, and administration of Classics and Literatures and Languages. EC will be discussing the charge in early April, following the end of the comment period on March 28th.

This direction builds on a longer arc of conversation going back a decade, continuing most recently with the Main Library Humanities Hub Planning Team and in the budget reduction planning last spring and this fall. The charge before EC originally suggested placing Classics materials in 200, but based on conversations with the Literatures and Languages Library, the Classics Department, and with other stakeholders in the Library, we are now considering placing the Classics circulating collections in 225 Library (the current Literatures and Languages Library space) to support easier browsing, better oversight of less commonly-held items, and more flexible staffing. The Literatures and Languages circulating collection would then go into the Reading Room (200 Library), along with the Literatures and Languages reference materials and serials already in that space. The non-humanities reference materials are slated to be moved mostly to Stacks Reference, which has recently expanded its footprint and the Government Documents to 5W Stacks, alongside other Superintendent of Documents (SuDoc) materials.

When the candidates for Classics/Research and Information Services Librarian position come for on-campus interviews later this spring we should have a clear picture of where this is headed and to be able to bring the new librarian into an environment of strong collaboration between the University Library and Classics Department.

In parallel, but over a slightly longer time horizon, another group with overlapping membership will be charged to lead the University Library and campus discussions about the development of a “humanities collaborator” and digital scholarship center on the 2nd Floor of the Main Library. Inspired by the call to create a “common campus space, physical and metaphysical, where we can regularly encounter each other to generate and exchange creative, dynamic, and innovative new knowledge” articulated in the January 2015 Report of the Interdisciplinary Working Group of the Humanities, we see an opportunity to become an important node in the network of scholarly communications in the humanities and related disciplines on campus. With the relocation of Content Access Management (CAM) this summer, the Library has an opportunity to build on the successes of our growing programs in the digital humanities and the Scholarly Commons by creating a hub for research consultations, collaborative scholarly work, and events in a central campus space long known as the “Laboratory for the Humanities.”

Questions or suggestions are welcomed and can be sent to JoAnn Jacoby.
Back to Top

ANNOUNCEMENTS: Library’s Participation in the CIC Shared Print Repository
As announced last year, the University Library is contributing serial volumes to the shared collection of print journal backfiles at the CIC Shared Print Repository (SPR). Eventually some 250,000 volumes will be housed in the Repository. The Library has completed its contribution to this initiative and sent over 38,000 volumes to the storage facility at Indiana University. The serials supplied to the CIC Shared Print Repository consists of titles available from Elsevier, Springer, and Wiley publishers that correspond to volumes we also have access to via electronic backfiles. Further information and updates regarding the CIC Shared Print Repository can be found at the CIC website (https://www.cic.net/docs/default-source/library/cic-shared-print-update-2016-01.pdf?sfvr). Representation in the online catalog of these serial titles contributed to the CIC Shared Print Repository can be viewed at http://vufind.carli.illinois.edu/vf-uiu/Record/uiu_3694592.
Back to Top

ANNOUNCEMENTS: Summer Research Laboratory Grant Funding
The Summer Research Laboratory at Illinois (SRL) on Russia, Eastern Europe, and Eurasia is open to all scholars with research interests in the Russian, East European and Eurasian region for eight weeks during the summer months from June 13 until August 6. The deadline for grant funding is April 15 and is fast approaching! To apply, click here.
Back to Top

ANNOUNCEMENTS: ClimateQUAL Update
Cindy Ingold, Gender Studies and Multicultural Services Librarian

As you read in the March Library Office Notes, I am working with Dean Wilkin to help set an agenda for the next steps for ClimateQUAL. A small group, including the AULs, met with John and me in late February to prioritize the recommendations from the ClimateQUAL Response Team. We have decided to work with the Center for Training and Professional Development to convene focus groups in late May or early June to delve deeper into the issues raised in ClimateQUAL. We want to get your feedback and suggestions about how to improve the organizational climate, to make this the kind of workplace that you want to be a part of. Please note that as we continue to work with the data from ClimateQUAL, we are also moving ahead with suggestions that have come from you. The last Library update was recorded so that those who could not attend the meeting in person could view it at a later time. A new committee has been formed to look into promotional paths for Academic Professionals. The Staff Development and Training Committee and the Diversity Committee are committed to working on improving the climate. Finally, let me just say that while we did discover some areas where our organization can improve, we have much to celebrate. Our Library has a strong climate for organizational justice, many of us feel positively about the Library and the work we do, there is minimal amount of interpersonal conflict in units, and many of us feel like we can work together as teams to accomplish tasks. Remember that information about ClimateQUAL can be found at http://www.library.illinois.edu/assessment/climatequal. You may want to take another look at the recommendations from the Response Team. You can also send your comments and questions to me, Dean Wilkin, or other members of the Library Administration. This is a process that we will all shape together.
Back to Top

ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/.
Back to Top

HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of March 31, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-april2016

Back to Top

HR NEWS: ALA Scholarship Civil Service Award Winner
Alex Cabada and Jianying Shou were selected to attend this summer’s ALA Conference in Orlando (June 23-28). A session will be planned for later in the summer for Alex and Jianying to talk about their experience at the conference.
Back to Top

HR NEWS: Performance Evaluations/Job Description Updates
Please refer to the LIBNEWS email on 3/22/16 at 10:23 am.

  • New Timeline established. Period of review is January 1 through December 31 each year
    -April 1: all employees and supervisors will have received a copy of the most current Job Descriptions available for each employee
    -Q&A Sessions in Room 106 on April 4 at 11:00 am and again on April 26 at 9:00 am
    -April 1 through April 15: employee should review job description and make suggested changes for their supervisor
    -April 15 through May 6: supervisor and employee finalize job description updates
    -May 6 through May 15: supervisor has completed the performance evaluation and has met with the employee, with opportunity for employee comments
    May 16 Deadline: all signed job descriptions and completed performance evaluations to be turned into Aneitre Johnson in Room 127 of the Main Library

Back to Top

HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to the Business & Human Resources Service Center (BHRSC).

  • Grainger – 100% Library Specialist Deep Night Shift (midnight – 8:00 AM) posted and Master Referral #1 received

Back to Top

HR NEWS: New Employees

  • Ian Iverson-Curry began as 50% Library Specialist with CMS on March 15, 2016

Back to Top

HR NEWS: Separations

  • Alex Bragg resigned, 50% Library Specialist from CMS, effective January 2, 2016

Back to Top

HR NEWS: Retirements

  • Mike Cinker, effective March 1, 2016

Back to Top

HR NEWS: In Memoriam

  • John Shumard, passed away on March 11, 2016

Back to Top

IT NEWS: Library IT Infrastructure Migration
The hardware supporting the Library’s information technology virtual infrastructure is nearing the end of its life and needs to be replaced. This hardware supports about 140 production and test servers and over 300 terabytes of storage in total. The servers and storage are currently distributed between the Data Center Shared Services’ colocation facility in the Digital Computer Lab, north of Springfield, and also the Main Library’s data center.

In the next two weeks, Library IT will migrate the first wave of virtual servers to the new Virtualization Power Plant (http://itpowerplant.illinois.edu/initiatives/virtualization/), run by Technology Services. The project is expected to be 100% complete by July. Thanks to the Virtualization Power Plant, we expect to spend about half of what it originally cost to provision our infrastructure in 2011.

Servers will need to be shut down, reconfigured, and restarted, taking about 10 minutes for each one. We’ll communicate and schedule these as appropriate, but the impact will not be much more than is required for monthly patching. Keep an eye on LIBNEWS for more details.
Back to Top

FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
Back to Top

EVENTS AND TRAINING: Library Pedometer Challenge
April 4-May 1
Walk around the World with Mortenson Center Partner Libraries.
Details sent via LIBNEWS on March 29, 2016.
Back to Top

EVENTS AND TRAINING: Edible Book Festival
Monday, April 4
University YMCA (1001 S. Wright Street, Champaign)

  • 8-10 am – Participants drop off edible entries
  • 10-11:30 am – Judging and photography
  • 11:30 am – Public viewing begins
  • 12:15 pm – Welcome and judges’ commentary
  • 12:45 pm – Eating of books!

http://www.library.illinois.edu/ediblebooks/
https://www.facebook.com/CUEdibleBooks
Back to Top

EVENTS AND TRAINING: 2016 Reference Services Retreat
Tuesday, April 5, 2016, 8:30 am – 4:45 pm, Channing Murray Chapel Room
(http://www.channingmurray.org/#!visit_us/c1uje)

See the March Library Office Notes for program and schedule.

Please note the updated information for the following session:
2:30 pm – 2:50 pm
Introduction: Joe Lenkart
Moderated discussion
Consultation Models and Services: Past, Present, Future
20-25 min
Q&A
Registration link

Please direct any questions or comments to the organizing team:
Joe Lenkart (lenkart@illinois.edu), Erin Kerby (ekerb@illinois.edu), David Ward (dh-ward@illinois.edu), and Melanie Emerson (memerson@illinois.edu).
Back to Top

EVENTS AND TRAINING: India’s Daughter Documentary
April 5, 7-9pm, Spurlock Museum
Join the International and Area Studies Library for a screening and discussion of India’s Daughter as part of National Sexual Assault Awareness Month and International Week at the University of Illinois.

ABOUT THE FILM
The recently released BBC documentary India’s Daughter, by Leslee Udwin, captures the story of the brutal rape and murder of a young medical student on a bus in Delhi in December 2012. Banned by the Indian Government, the film has raised important questions about violence against women.

A panel discussion will follow the screening, examining the documentary and its ban by Indian Government through the lens of law, media, history, and gender politics.

Cosponsored by the International and Area Studies Library, The Women’s Resources Center, Center for South Asian and Middle Eastern Studies and U.S. Department of Education Undergraduate International Studies and Foreign Language program and the Center for Global Studies.
Back to Top

EVENTS AND TRAINING: Celebrate the Winners of the 2015 Image of Research Competition
Please join the Scholarly Commons and the Graduate College at a celebration and exhibition of the posters that are finalists for the Image of Research competition, Graduate Edition. Awards will be announced at the reception for first, second, and third prize as well as honorable mentions and the people’s choice award. This is a chance to see the range and depth of graduate student research across departments and colleges. The reception is in Room 104 Illini Union from 4-6 on April 6.
Back to Top

EVENTS AND TRAINING: Celebrate Library Workers Day
National Library Workers Day is April 12.

  • Fun survey email submitted by the Social Committee to help recognize our fantastically talented diverse workforce. Information to be presented in the Main Hallway beginning April 1, 2016
  • Library Worker Appreciation Continental Breakfast and gift on April 12, 9:30 – 11:00am, Room 127

Back to Top

EVENTS AND TRAINING: NISO Webinar: Supporting Women & Minorities in Technology
April 13, 12-1:30pm, 106 Main Library
http://www.niso.org/news/events/2016/webinars/apr13_webinar/

ABOUT NISO
Throughout the year the National Information Standards Organization (NISO) offers cutting-edge programs on standards issues and exploratory workshops on emerging topics.
Back to Top

EVENTS AND TRAINING: Anti-oppression Workshop Series
The goal of the Anti-Oppression Workshop Series, by Kristyn Caragher, is to expand the conversation of diversity and inclusion to include discussions of power and privilege. In addition, the Series aims to help participants develop concrete strategies and practices they can use in their workplace and community in order to help create a more equitable and just society.

  • Workshop #3: Anti-racist librarianship: strategies from moving from awareness to action
    Wednesday, April 13 (10am) Library 106 or Thursday, April 14 (2pm) Grainger Commons
    What is anti-racist librarianship and how do we move from awareness to action? This final workshop seeks to get us to think more deeply about strategies to shift the conversation from diversity and inclusion to engaging more deeply with anti-oppressive practices that lend themselves to creating structural change.

Back to Top

EVENTS AND TRAINING: Investiture of John P. Wilkin
April 15, 3pm, Funk ACES Library, Heritage Room

You are cordially invited to attend the Investiture of John P. Wilkin as the second Juanita J. and Robert E. Simpson Dean of Libraries. Reception immediately following.

This is an approved Library event, and all staff are encouraged to attend. Staff should request time for the event from their supervisor, and be sensitive to coverage issues for the unit.

For more information, contact the Office of Advancement at 333-5682 or friends@library.illinois.edu.
Back to Top

EVENTS AND TRAINING: Planning and Implementing Successful Meetings Workshop
April 20, 10-12pm, 106 Main Library
The purpose of the workshop is to assist meeting leaders and participants to successfully manage and participate in meetings so that they are productive for everyone. Outcomes for the workshop include understanding the types of meetings, the key elements of successful meetings, and the tools for conducting effective meetings as well as how to utilize these tools.

The workshop will cover the following topics:

  • Types of Meetings
  • Meeting and Agenda Planning
  • Purpose and Outcomes of Meetings
  • Decision Making
  • Participant Roles
  • Follow-Through

Presenter: Jan Ison, Consultant, Coach, Meeting Facilitator

Please register on the Staff Calendar:
http://www.library.illinois.edu/calendar/staff/
Back to Top

EVENTS AND TRAINING: Designing Culture, Creating Multidisciplinary Collaboration
The Library is a co-sponsor of the following event.

Design Dialogues Speakers Series: Inaugural Lecture
“Designing Culture, Creating Multidisciplinary Collaboration”

Anne Balsamo, Dean of the School of Media Studies at The New School in New York City

Friday, April 22 – 11A-12P, NCSA Auditorium (1205 W Clark St, Urbana, IL on the University of Illinois campus)

Anne Balsamo serves as the Dean of the School of Media Studies at The New School in New York City. Her most recent book, Designing Culture: The Technological Imagination at Work (Duke, 2011), examines the relationship between culture and technological innovation, with a particular focus on the role of the humanities in cultural innovation.

For more details, see http://go.illinois.edu/design_dialogues.
Back to Top

EVENTS AND TRAINING: Budget Hacks Workshop 
April 26, 1-2pm, 106 Main Library

Kathy Sweedler from the U of I Extension Office will present the Library-sponsored workshop, Budget Hacks, as part of Money Smart Week.

Budget Hacks is a new presentation that we’ve developed to help people understand some of the “whys” that explain why we make the spending decisions that we do. Using research-based information, we cover money personalities, impulse spending, decision fatigue, and some behavioral economics insights. Then we go into strategies for how an individual can create an individualized spending plan. The goal is for people to walk away ready to work towards their financial goals, including modifying their spending.
Back to Top

EVENTS AND TRAINING: GREAT Customer Service RECOVERY
April 28, 12-1pm, 106 Main Library
Discussion of how to handle service recovery issues (the process of solving problems and returning dissatisfied or frustrated patrons to a state of satisfaction during service encounters).
Back to Top


If you would like to submit content for the May issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, April 22, 2016.

March Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

ClimateQUAL Next Steps
Most of you will be aware of the work we undertook to examine our organizational climate. That work, which involved our use of the ClimateQUAL survey a year ago, was intended to help us better understand our organizational strengths and weaknesses and to structure our work (giving attention to the organizational climate) going forward. I am grateful for the outstanding work done by the ClimateQUAL Working Group in conducting the survey, and the ClimateQUAL Response Team in drafting recommendations for our work going forward. Those recommendations can be found on the Library’s website along with other ClimateQUAL documents. Read more…
Back to Top

ANNOUNCEMENTS: Learning Analytics Initiative
John Wilkin, Dean of Libraries and University Librarian

The field of learning analytics has made an impact on many aspects of higher education. In the recent years there has been some success in applying learning analytics in academic libraries (University of Wollongong, University of Minnesota, etc.). With the goal to map the University Library’s impact on student success and retention, I have appointed a team of three local members: JoAnn Jacoby, Lisa Hinchliffe and Jen-chien Yu (lead) to conduct an investigation on learning analytics within the UIUC context. Dr. Martha Kyrillidou (GSLIS Research Associate and Principal of Martha Kyrillidou & Associates) will be a research partner for the local team.

The project will gather data from across the Library for analysis, with careful attention to the Library’s privacy and data security policies as well as regulations governed by the Institutional Review Board (IRB) for the protection of human subjects. Detailed information about the project will be shared once the scope and timeline are finalized. I encourage you to provide assistance to the team and contact the members if you have any questions or concerns.
Back to Top

ANNOUNCEMENTS: Veterinary Medicine Library Transition
Over the next year, the Veterinary Medicine (Vet Med) Library will be transitioning from the traditional service model currently in place to an embedded librarian model. This transition will coincide with a major renovation of the current library space to create a number of collaborative learning rooms for the College of Veterinary Medicine, scheduled to begin in November 2016. Erin Kerby (Veterinary Medicine Librarian) will remain stationed at Vet Med as liaison to the college along with a small reference collection to support clinical work and research, while other staff and the circulating collections will be relocated to new homes elsewhere in the University Library system.
Back to Top

ANNOUNCEMENTS: Demand Driven Update
Lynn Wiley, Head of Acquisitions

Here’s an update on Demand Driven programs for University Press titles from JSTOR and Project Muse.

You may remember we are running two pilots on these books to get wide access to the ecopy this year. Both the programs are new to the providers as well as us so we are learning as we go. By way of background, we historically have bought 56-58% of the print content offered by these vendors. For those bought, approximately 70% circulated at least once with many at high rates.

The Collection Development Committee (CDC) has charged a small task force to collect data and present it back to CDC this spring; Steve Witt, Kirstin Dougan, Peg Burnette and Lynn Wiley are on the group assisted by George Gottschalk and GA Rebecca Ciota,

JSTOR: we are buying any book that has had 11 or more downloads. All 3 campuses have access. We had access to over 36,000 titles. To date we have bought 245 titles, over 6,000 books have been used at least once; the total pages viewed and chapters downloads done together = 22,216. Each campus contributed funds and each campus owns a copy. We paid list price plus half again to own 3 copies. Users are accessing the JSTOR platform and using these book chapters much as they would a journal article. In 4 months the funds were expended and the program is suspended as of February 22, 2016. The titles we bought are in VUFind thanks to Willy Kries with a few more to be added this week as prices are reconciled.

Project Muse: we paid that vendor ahead for an evidence-based demand program. Here we have access to 31,500 titles activated on their platform with full MARC (MAchine-Readable Cataloging) records loaded, for one year of use. We then buy those that have high use after collecting that data with the task force deciding upon criteria to apply to a final purchase. Over 500 books have seen chapter downloads that are ten or higher. We have five more months to go before we look at use data to then select titles to own. Project Muse unique titles covered 1,611 titles with section downloads of 17,000.

Publishers with high-use Project Muse titles were Johns Hopkins, Rutgers, and the University of Michigan while JSTOR high-use publishers included Princeton, UPenn, and Yale. Titles from the last ten years of copyright dates were the majority of high use for both vendors.

As far as disciplines, JSTOR was History, Math, and Sociology; PMuse was Social Science, History, and then the Performing Arts.

The Task Force will prepare full reports on both programs for CDC later this year.

DDA1 DDA2

Back to Top

ANNOUNCEMENTS: Jane Block and Marek Sroka Awarded Research and Publication Committee Grants
The Research and Publication Committee (RPC) is delighted to announce two awards this month to Jane Block and Marek Sroka to support their research:

  • Théo van Rysselberghe: Avant-garde classicist: Jane Block
    The award to Jane, professor emerita, will support her research project titled “Théo van Rysselberghe and André Gide: New Perspectives.” The total award is $3,427, which is to be used for travel to Paris to consult two private and one public archival collections pertaining to the artist Théo van Rysselberghe (1862-1926) and author André Gide, the winner of a Nobel Prize in 1947. Jane intends to incorporate her findings into the final chapters of her book entitled, “Théo van Rysselberghe: Avant-garde classicist” which will be published by the French publisher Classiques Garnier.
  • The Inter-Allied Book Center in London and the Restoration of Czechoslovak and Polish Libraries: Marek Sroka
    The RPC award to Marek of $460 will support the purchase of documents from The National Archives (United Kingdom) to support his research project titled “The Inter-Allied Book Center in London and the Restoration of Czechoslovak and Polish Libraries.” His study focuses on the role of the Inter-Allied Book Center in London in the post-WWII cultural reconstruction of Czechoslovak and Polish libraries, and he intends to make a conference presentation based on the research, and to publish an article in a peer-reviewed journal.

Library faculty and academic professionals who are seeking seed funding for research projects should check out the Research and Publication Committee guidelines for applications: http://www.library.illinois.edu/committee/rpc/process.html. RPC reviews applications on a rolling basis, and the Committee welcomes questions. Feel free to contact Carissa Phillips, Committee Chair (choller@illinois.edu).
Back to Top

ANNOUNCEMENTS: IAS Promotes Research, Outreach, and Blog
The International & Area Studies Library is proud to share its latest activity with you. Latin American & Caribbean Studies Librarian Dr. Antonio Sotomayor has published a book (The Sovereign Colony: Olympic Sport, National Identity, and International Politics in Puerto Rico); three outreach events are nearing on the horizon (two in March are listed below); and our Glocal Notes blog continues to produce a diverse variety of rich content. Thank you for participating in our success and we invite you to follow us on social media (Facebook page).
Back to Top

ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/.
Back to Top

HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of February 29, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-february2016

Back to Top

HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Oak Street, Library Specialist, 50%, 1st register received, will begin interviews soon

Back to Top

HR NEWS: Separations

  • Dmitry Tartakovsky, Library Specialist, Grainger Engineering Library and Information Center, accepted position with Slavic Review as Managing Editor, effective February 12, 2016

Back to Top

IT NEWS: Medusa Digital Library Service
The Medusa Digital Library Service, a collaboration between the Scholarly Communication and Repository Services, Digital Preservation, and Content Access Management (CAM) units, extends the Library’s existing in-house Medusa preservation repository to enable public access to digital assets.

A beta version of this system, hosting a collection of Sanborn Fire Insurance Maps, is available from on-campus at this URL: https://digital.library.illinois.edu/. The image server used by the system, also developed in-house, leverages the IIIF (International Image Interoperability Framework) standard to provide access to the highest resolution master images, which can be quickly zoomed and panned in the web browser or downloaded for free. We will be making improvements and adding new collections to this system throughout the spring and summer.

Try it out. There is a feedback button in the upper-right corner of the page accessed via the URL above. All comments are welcome.
Back to Top

IT NEWS: New Public Workstation Images
New software is now available on authenticated public computers at the Undergraduate Library (UGL). Available software includes:

  • Adobe Photoshop: photo editing software
  • Adobe Illustrator: graphic design software
  • Adobe Premier: video editing software
  • ArcGIS suite: digital mapping tools
  • MATLAB: data analysis and algorithm development software

Any students, faculty, or staff looking to use one of these applications can go to any authenticated public machine in the UGL to work on projects. All session information is erased after the patron logs out of the computer.
Back to Top

FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
Back to Top

EVENTS AND TRAINING: Undergraduate Library Spring Open House
(Featuring the Student Art Gallery Grand Opening)

A&Dexhibit
This March, the Undergraduate Library will host an open house highlighting new services and additions to its space, including the brand new Student Art Gallery. In partnership with the School of Art & Design, this exciting space showcases the amazing talents of undergraduate students and highlights both the artistic achievements and educational opportunities students have on campus to a broad audience. The Open House will also feature tours and information about the Undergraduate Library’s digital media content creation resources, including its audio recording booth and green screen filming studio, as well as new spaces like its student respite room for relaxing and de-stressing.

Stay tuned for more details on dates and times via LIB-NEWS and social media, and contact Lori Mestre (lmestre@illinois.edu) or David Ward (dh-ward@illinois.edu) for more details.
Back to Top

EVENTS AND TRAINING: Chai Wai Event: Brazil & Rio 2016 Olympics
March 8, 3-4:30pm
International and Area Studies Library, 321 Main Library

Let’s talk about what the Olympics means for Brazil. Who does it include? Who does it exclude? Does it promise economic gain? For whom? Is the nation prepared to receive so many international guests? Featured panelists include:

  • Dr. Werner Baer (Economics)
  • Dr. Laurence Chalip (Recreation, Sport, and Tourism)
  • Dr. Synthia Sydnor (Kinesiology)
  • Dr. John Karam (Spanish & Portuguese)

The moderator will be Dr. Antonio Sotomayor, Latin American and Caribbean Studies Librarian.
Back to Top

EVENTS AND TRAINING: INNER VOICES Social Issues Theatre Presents Side Eye
March 9, 7pm
Undergraduate Library

TELL_SIDE_web_final

INNER VOICES Social Issues Theatre addresses timely and often difficult social and health issues through performances followed by post-performance dialogues. Additionally, the program provides an opportunity for students to be actively engaged in the process of creating and performing social issues theatre through four courses that students may enroll in for academic credit. Touring shows that range from health concerns such as substance abuse, sexual health, and body image to social issues such as hate crimes, gender identity, and socioeconomic status are offered each semester.

Side Eye is a look at the way we look at one another across societal divides focusing on microaggression (approximately 20 minutes in length) with a discussion to follow in Rm 291 UGL.

INNER VOICES webpage: https://counselingcenter.illinois.edu/innervoices
Back to Top

EVENTS AND TRAINING: Anti-oppression Workshop Series
The goal of the Anti-Oppression Workshop Series, by Kristyn Caragher, is to expand the conversation of diversity and inclusion to include discussions of power and privilege. In addition, the Series aims to help participants develop concrete strategies and practices they can use in their workplace and community in order to help create a more equitable and just society. Watch Library Office Notes for another workshop in the series scheduled for April 13 and 14.

  • Workshop #1: Setting the Stage: What is anti-oppression training?
    Wednesday, March 16 (10am) Library 106 or Thursday, March 17 (2pm) Grainger Commons
    The purpose of this workshop is to define and discuss the anti-oppressive/anti-racist framework the series is operating from. To that end, we will discuss the difference between diversity training and anti-oppression training, and in particular how it relates to both higher education and librarianship.
  • Workshop #2: Intersectionality: the key to anti-racist action
    Wednesday, March 30 (10am) Library 106 or Thursday, March 31 (2pm) Grainger Commons
    This workshop will focus on intersectionality as a starting point for exploring the ways in which our identities intersect with systems of power and oppression and therefore, impact the ways in which we perceive and interact with one another. Using our experiences as frame of reference, together we will begin to discuss practices for naming and calling out systems of oppression in our community and workplace.

Back to Top

EVENTS AND TRAINING: Peace Corps and The University
March 30, 3-4:30pm
106 Main Library

Did you know that several members of Illinois’s faculty and staff began their careers with Peace Corps service in various foreign countries? Come hear about how being a Peace Corps Volunteer led them to their roles today as global-minded educators, administrators, and more here at Illinois.

Panelists:

  • Joseph Lenkart (Russia), International Reference Librarian, International and Area Studies Library at Illinois
  • Nick Dunn (China), International Advising Specialist, University of Illinois International Student and Scholar Services (ISSS)
  • Alison Dunn (China), Assistant Professor, Mechanical Science and Engineering at Illinois
  • Lauren Karplus (Swaziland), International Visitors and Protocol Specialist, Illinois International

This is a jointly sponsored event with Peace Corps at Illinois.
Back to Top

EVENTS AND TRAINING: 2016 Reference Services Retreat
The program and registration for the 2016 Reference Services Retreat are now available.  See below.  Please note that each session has a unique registration link.  If you go to the staff calendar, each session appears separately under its title (all color coded dark orange).

Day:  Tuesday, April 5, 2016
Time:  8:30 am – 4:45 pm
Location:  Channing Murray Chapel Room
(http://www.channingmurray.org/#!visit_us/c1uje)

Please direct any questions or comments to the organizing team:  Joe Lenkart (lenkart@illinois.edu), Erin Kerby (ekerb@illinois.edu), David Ward (dh-ward@illinois.edu), and Melanie Emerson (memerson@illinois.edu).

Many thanks to JoAnn Jacoby and Beth Woodard for their support and assistance in organizing this event!

2016 Reference Services Retreat Program & Schedule

Morning Sessions

8:30 am – 8:50 am
Introduction: Joe Lenkart
Speaker #1: Suzanne Chapman
Presentation Title: User Experience at UIUC Library
20-25 min
Q&A
Registration link

9:00 am – 9:50 am
Introduction and Discussion Prompt: David Ward
Panel Discussion: Reference Service Models
Panelists: Kelli Trei, Cara Bertram, Ali Krogman, Heather Simmons, Wendy Gregory
Registration link

10:00 – 10:20 am
Introduction: David Ward
Speaker #2: Jen-chien Yu
Presentation Title: Reference Assessment Techniques and Resources
20-25 min
Q&A
Registration link

10:30 am – 11:20 am
Introduction and Discussion Prompt: Joe Lenkart
Panel Discussion: Patron Privacy at Service Points
Panelists: Lynne Rudasill, Melody Allison, Valerie Hotchkiss, Rand Hartsell
Registration link

11:30 am – 11:50 am
Introduction: Melanie Emerson
Speaker #3 Heidi Imker
Presentation Title: Research Data Services
20-25 min
Q&A
Registration link

Afternoon Sessions

1:00 pm – 1:20 pm
Introduction: David Ward
Speaker #1: Beth Sheehan
Presentation Title: Training Opportunities for Service Hubs
20-25 min
Q&A
Registration link

1:30 pm – 2:20 pm
Introduction and Discussion Prompt: Melanie Emerson
Panel Discussion: Strategies for Library Assessment (Traditional and New Metrics)
Panelists: Jen-chien, Bill Mischo
Registration link

2:30 pm – 2:50 pm
Introduction: Joe Lenkart
Speaker #2: Chris Prom
Presentation Title: Building a Faculty/Staff Expertise System the Agile Way
20-25 min
Q&A
Registration link

3:00 pm – 3:50 pm
Introduction and Discussion Prompt: Erin Kerby
Panel discussion: Marketing and Outreach
Panelists: Mara Thacker, Heather Murphy, Eva Miller, Miriam Centeno
Registration link

4:00 pm – 4: 20 pm
Introduction: Erin Kerby
Speaker #3 JoAnn Jacoby, Associate University Librarian for User Services
Presentation Title: Evolving Service Environments at Illinois
20-25 min
Q&A
Registration link

4:30 pm – 4:40 pm Concluding Remarks

Back to Top


If you would like to submit content for the April issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, March 18, 2016.

February Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

2016 Retreat Intro
Strategic planning and retreats get a bad rap because they’re divorced from the work we need to do. I’m pleased that our efforts have been firmly grounded in our work, and want to begin by thanking Beth Woodard and the team that put today’s retreat together: it’s well-organized around the work of the Framework for Strategic Action. I also want to thank Lisa Hinchliffe and the Strategic Planning Steering Team for their outstanding work in creating the Framework. Read more…
Back to Top

ANNOUNCEMENTS: Retreat Feedback
Over 200 people attended the Library Retreat on January 15th and participated in table discussions focused on brainstorming ideas for moving ahead in specific directions outlined in the Framework for Strategic Action (http://www.library.illinois.edu/planning/ADOPTEDFramework_for_Strategic_Action.pdf). Next steps to follow on the retreat discussions include:

  • Mid-February – Post summary notes from tables & solicit input
  • February/March – Cabinet, Executive Committee (EC) Discussions and identification of priorities
  • Early April – Recommendations for Next Steps & Priorities posted for public comment
  • Early May – University Librarian (UL) & EC post final recommended actions

What can you do to contribute to the conversation?

  • Voice your input on initial table discussions: Mid-February
  • Voice your input on recommendation for next steps and priorities: Early April
  • Voice your input to your supervisor, the EC, and Assistant University Librarians (AULs) (JoAnn Jacoby, Beth Sandore or Tom Teper): Anytime

Back to Top

ANNOUNCEMENTS: NSM Assessment Reports and Publications
The last few months have been a rich time for reflecting on the New Service Model (NSM) program. A list of publications, presentations, and reports evaluating and assessing New Service Models is available at http://www.library.illinois.edu/nsm/assessment/index.html.

If you know of other items to add to this list, please email JoAnn Jacoby (jacoby@illinois.edu).
Back to Top

ANNOUNCEMENTS: “Can I Sign…?”
A number of people have approached the Library Business Office with the question “Can I sign…?” In 99.9% of the cases the answer will be, no, you may not sign it. Signature approval within the University is a tightly administered privilege. Any document requiring a signature should first be vetted through the Library Business Office. Candy, Carole, or Kathie can best determine which of the possible paths a document might take.

In the case of money to be spent (accounts payable) the document must be sent to Purchasing. There it will be reviewed for compliance with the State of Illinois Procurement Code. This process can take as little as six weeks or as long as six months. The amount of time depends on the intricacies of the agreement and cooperation from the vendor.

When no funds are changing hands the document would go to the Contract Services Office for review. There the document, if simple, may be processed in a week or if it is very complex can take up to twelve months.

If funds are going to be received for work being for hire (training or archival services) the document, again, goes to the Contract Services Office. If the University template is used, it can be approved and completed within a couple of weeks. If the University template is not used it can take quite a bit longer in some cases.

If funds are going to be received for work related to a grant proposal submitted, this is processed through the Office of Sponsored Programs. These are generally handled in an expedient manner, so that the work proposed may begin as soon as possible.

Understand that the Library Business Office has little to no control of a document once it leaves here. The timing of how long a document may take for approval is only an estimate, so planning in advance is key.
Back to Top

HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of January 29, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-january2016
Back to Top

HR NEWS: New Employees 

Academic Professional

  • Henry Borchers, Digital Library Technical Coordinator (formerly:  Digital library Specialist), Preservation and Conservation, January 16, 2016
  • Quinn Ferris, Rare Book Conservator, Preservation Services, February 1, 2016
  • Patricia Lampron, Metadata Specialist, Content Access Management, January 16, 2016

Back to Top

HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Oak Street, Library Specialist, 50%, Waiting for first master referral

Back to Top

FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
Back to Top

EVENTS AND TRAINING: Talk by Ariel Waldman
Tuesday, March 1, 4:00pm
Alice Campbell Alumni Center Ballroom

arielwaldman_headshot3SMALL

The Scholarly Commons is hosting a visit from Ariel Waldman, who speaks about citizen science, science hackathons, and interdisciplinary research. Her public talk is on March 1 at 4:00 in the Alice Campbell Alumni Center Ballroom, with a reception to follow. Information about her talk and a link to her website are available at http://go.library.illinois.edu/arielwaldman. Please join us!

And contact Karen Hogenboom with questions at hogenboo@illinois.edu.
Back to Top


If you would like to submit content for the March issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, February 19, 2016.

January Library Office Notes

ANNOUNCEMENTS

FACILITIES



ANNOUNCEMENTS: University Librarian Note

Thank You All for an Outstanding Year
This has been an extraordinary year for the Library. I’m deeply grateful for all you’ve accomplished and for all that you make possible through your work. Read more…
Back to Top

ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

It is with great pleasure that I write this final update in order to announce the successful completion of our year-long strategic planning process.

The Library’s Executive Committee gave its “enthusiastic endorsement” to the Framework for Strategic Action and the final version is now posted to the Library’s Planning website (http://www.library.illinois.edu/planning/). Or, you can access the PDF with this direct link (http://www.library.illinois.edu/planning/ADOPTEDFramework_for_Strategic_Action.pdf).

It has been a great honor and privilege to lead this process for the University Library and I want to thank Dean Wilkin for asking me to serve in the coordinator role, the Steering Team for their advice and leadership, and everyone who participated throughout the process. I think we can be very proud of the document. Now comes the fun part – putting it into action!
Back to Top

ANNOUNCEMENTS: Illinois Research Connections BETA Launch
The Illinois Research Connections BETA web portal of research and scholarship for faculty and researchers at Illinois launched in December and is available at http://go.illinois.edu/IRCportal. For this initial go-live, IRC BETA includes more than 1,700 STEM and social science faculty and OVCR institute researcher profiles, populated with more than 90,000 publications indexed in Elsevier’s Scopus database, updated automatically on a weekly basis. This initiative is a joint effort between the University Library and the Office of the Vice Chancellor for Research.

What you need to know

  • Consult http://go.illinois.edu/irc for more information about the project, including training videos and FAQs to support all members of the user community.
  • Please share information about this project with faculty and students you serve!
  • Training opportunities for library faculty and staff are coming! Stay tuned.
  • Contact Rebecca Bryant at rabryant@illinois.edu for more information.

Back to Top

ANNOUNCEMENTS: Calling all GREAT Customer Service Stories!
Do you know someone in the Library who gives GREAT customer service? Have you witnessed a particularly GREAT customer service interaction recently? If so, we want to know! The GREAT Customer Service SWAT Team is looking for your stories of people in the Library who are working on giving GREAT Customer Service – to our patrons, or to each other! If you would like to nominate someone for this, please visit this link to submit your story: https://illinois.edu/fb/sec/1910091. Once a month, the GREAT SWAT Team will select the story that best illustrates the GREAT Guidelines, and the person nominated will win a prize! We will also share the winning story in each month’s Library Office Notes and on the Growing People Blog. Learn more about the GREAT Customer Service Guidelines here: http://www.library.illinois.edu/administration/services/great.html. We look forward to hearing about the outstanding service provided by our colleagues!
Back to Top

ANNOUNCEMENTS: Call for Nominations for Outstanding Undergraduate Student Worker
Due Friday, January 8, 2016

The Library Awards and Recognitions Committee is pleased to announce the call for nominations for Outstanding Undergraduate Student Workers who demonstrate initiative and professionalism and make positive contributions to the University Library.

So that students can also be eligible for the campus awards program, we will use the following campus criteria:

  1. Reliability
  2. Quality of Work
  3. Initiative
  4. Professionalism
  5. Uniqueness of Contribution

In order to qualify, undergraduate hourly students must be CURRENTLY employed by a library for a minimum of 6 months between July 1, 2015 and June 30, 2016 (anticipated). Student Employee of the Year Eligibility and Nomination Guidelines are on the OSFA website; they should be posted at www.osfa.illinois.edu/aid/employment/seoty.html soon.

Nominations should be made by the student’s supervisor and are due by Friday, January 8, 2016. The two award winners will receive $500 (after taxes) and a commemorative framed certificate. In addition, the Committee will work with the award winners on their nominations for the campus award–generally due in mid-February.

A nomination consists of a completed online form including 1) the names of the nominee and nominator, 2) a short description of the nominee’s job, and 3) a letter from the nominator addressing the five criteria. The nomination form is located at
https://illinois.edu/fb/sec/715197.

Make the Nomination Letter as comprehensive as possible to give your nominee the best chance to win this award. For examples, go to the following site to see letters submitted for past “National Student Employee of the Year” winners: http://www.nsea.info/docs/about/awards/seotyaward.html

Should you have any questions, please connect with Beth Woodard (bswoodar@illinois.edu; (217) 244-1882), or Cindy Kelly (mokelly@illinois.edu)
Back to Top

ANNOUNCEMENTS: Weather-related Information
Please visit http://shr.illinois.edu/Weather_Related_Information.pdf for a message from Elyne Cole, Associate Provost for Human Resources at Illinois. The information is to remind the campus community about policies and procedures regarding inclement weather.
Back to Top

ANNOUNCEMENTS: Supervisor Training Opportunity
February 23 – April 19, 2016

In order to support new organizational structures, and in response to the concerns expressed in the LSSC Morale Survey, the Staff Development and Training Committee with the support of funds from the Budget Committee is offering intensive supervisory training to faculty, academic professionals, and staff supervisors with management training focused on supervisory and change management skills.

Time commitment:

  1. Tuesday, February 23. Morning in 106 Library. Introduction and discussion. Afternoon in 314 Library: DiSC administered by Cindy Kelly. Lunch on your own. Will break for 1 ½ hours.
  2. Thursday, February 25. All Day in 106 Library. “You Have Leadership Impact! Making the Most of Your Style” with Shirley Stelbrink. Lunch provided.
  3. 4 – 3 hour training sessions
    -Thursday, March 10. 1:00-4:00pm. 106 Library.
    “The Place In Between: Coping with Workplace Change”
    -Tuesday, March 15. 9:00am-noon. 106 Library.
    “My Kind of Office! Creating a Positive Work Environment”
    -Tuesday, April 5. 9:00am-noon. 106 Library.
    “Getting the Best from Others: Providing Effective Feedback”
    -Tuesday, April 19. 1:00-4:00pm. 106 Library.
    Topic to be determined by needs assessment of participants.
  4. Discussion with John Wilkin
    -Thursday, April 14. 10:00-11:00am. 106 Library.
    An opportunity to talk about common experiences and to hear from John about his views on changes and supervising.

To apply, write a paragraph of why you want to attend, including how your staff would benefit from your participation in supervisory training. Also indicate your ability to attend the sessions outlined.

E-mail this paragraph by January 20th, 2016 to training@library.illinois.edu. After selection, individuals will complete a Supervisory Competency Self-Assessment Inventory to help determine the topic of the last session.
Back to Top

ANNOUNCEMENTS: CIC Google Book Search Project
The University Library is starting a new phase with our involvement with the CIC Google Book Search Project in January 2016. Though much of the material will still be retrieved from the Oak Street Library Facility, due to the installation of shelving in the 3N vault the project will again be housed in the Main Library. Mary Laskowski remains the Google Project Manager and Jenny Maddox Abbott the Daily Operations Manager. Mary and/or Jenny will consult with unit heads before any work is conducted in the departmental libraries.

Further information regarding the CIC partnership with Google and the scope of the project can be found on the CIC website at https://www.cic.net/projects/library/book-search/introduction.
Back to Top

ANNOUNCEMENTS: RBML’s January Newsletter
View the Rare Book & Manuscript Library’s latest newsletter at http://illinois.edu/emailer/newsletter/86654.html.
Back to Top

ANNOUNCEMENTS: IAS Promotes Glocal Notes Blog
Dear Colleagues:

Did you know that the International & Area Studies Library publishes a weekly blog on a variety of international themes? It’s called Glocal Notes and some popular posts from the fall semester include:

Our collections at the U of I have an uncanny breadth and depth of representation of our world and we want to help you access them. To stay abreast of our publications, be sure to like our Facebook page!

Signed,
~Everyone in IAS
Back to Top

FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
Back to Top


If you would like to submit content for the February issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, January 22, 2016.

December Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
Check back in the new year for a new Note from Dean Wilkin.
Back to Top

ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

Thank you to everyone who submitted feedback or joined an open discussion session on the draft Framework for Strategic Planning. It was very gratifying to hear so many positive comments as well as ideas for improvements.  In the coming week, the Strategic Planning Steering Team will review all of the suggestions and comments and finalize the document, which will be discussed at the Executive Committee meeting on Monday, December 7. The end is in sight! Just in time to turn the Framework over to the group planning at the Library Retreat in January!

Strategic Planning Office Hours are scheduled in Library 434 in December at the following times:

  • December 2, 10am-11am
  • December 3, 10am-11am

Back to Top

ANNOUNCEMENTS: Library Retreat
John Wilkin, University Librarian and Dean of Libraries

I write to invite everyone to the Library Retreat on Friday, January 15th, 8:30 am-12:30 pm (registration information below). I’ve asked Beth Woodard to work with the Associate University Librarians to plan an opportunity for us to work together on moving forward our new Framework for Strategic Action. I’m looking forward to a lively discussion of our Library’s accomplishments and future directions.

To facilitate participation, the University Library will be closed until 1 pm that day. I want to encourage all Library employees to attend the Retreat so that we have as broad and inclusive a strategic planning process as possible. A continental breakfast will be provided in the morning and we will conclude with a lunch as well. In light of that, I need to ask that each person register so we have accurate counts for catering and retreat materials. Please do so using this online form on the Events calendar (http://tinyurl.com/uiuclibraryretreat2016) by December 15.

I’d also like to give a special thanks to Lisa Hinchliffe and the rest of the Strategic Planning Steering Team (Peg Burnette, Jim Dohle, Valerie Hotchkiss, Lisa Renee Kemplin, Bill Mischo, Lisa Romero, David Ward, and Lynn Wiley) for so capably leading us through the year of discussion and planning that led to this point. The Team is on target to share a final version of the Framework in December, prior to the retreat. I am extremely pleased with the process and the resulting Framework.

I look forward to seeing you all on January 15!
Back to Top

ANNOUNCEMENTS: 2015 Downs Intellectual Freedom Award Reception
For those heading to ALA Midwinter, the reception for the 2015 Downs Intellectual Freedom Award will be held on Saturday, January 9, 2016, from 5:30 – 7:00 p.m. in room Flagship A of the Seaport Hotel (One Seaport Lane, Boston). Click HP Kids Read for more information about the Award and the 2015 recipient.
Back to Top

ANNOUNCEMENTS: Demand Driven Acquisitions
Lynn Wiley, Head of Acquisitions

University Press books are offered for sale in many ways. The presses offer print copies via the big academic vendors, via Amazon and then many other online and store venues like Barnes & Noble. The ebooks are sold differently. Some options are: packages, as part of a database of selected titles like American Council of Learned Societies (ACLS), title by title or as part of a demand driven purchase program. A press may hold back the eformat waiting for higher print sales and set up agreements with a whole host of third party agencies. Those cover the nonprofits like JSTOR and Project Muse and then the for profit ones under ProQuest (ebrary, EBL soon to be ebook central) EBSCO and lots of others besides them that cater to the non-institutional marketplace. The vendor options can mean headaches to libraries because the content is often restricted with digital rights management (DRM) and user options are limited. The readers are different as is the price.

The Library is experimenting with access to the scholarly content as published by the university presses via JSTOR and Project Muse. Neither of them cover all the presses and there is overlap between them. Cambridge and Oxford and other major presses do not sell their content via those agencies. The bulk of the content sold is in the Humanities and Social Sciences and also includes International and Area Studies. Chapters can be downloaded and use is unlimited and access is often enhanced with better indexing and full text search options of the tables of contents.

The two projects are to gauge interest in the ecopies, to see what content is held back as far as new output, to explore the access issues, the prices and how easily they are then utilized by our users and if a demand driven model is sustainable.

We are doing an EBA or “evidence based model” of demand driven acquisitions (DDA) for Project Muse. Over 30,000 records with links to the full text are in the catalog but these ebooks are also available to our users via Google Scholar and on the Project Muse platform. In 3 months we have had 7,763 section downloads that cover 770 titles. In the EBA model a library pays a set amount ahead of time and then “selects” the owned titles post use. After a full year of use (July 2016) a Collection Development Committee (CDC) task force will make recommendations to select the titles to be owned and will report those to CDC. A brief report describing the use and the platform along with all use statistics will be sent to CDC along with the project description and an analysis of the titles loaded by subject, publisher and copyright date. Background material on past purchases of the Project Muse titles will be appended.

JSTOR is a different model and users trigger purchases after nine chapter downloads. All three Illinois campuses participate and all get a copy of the title in perpetuity at 1.5 of the price of 3 copies. Access to JTSOR ebooks were activated October 31. Users immediately found them via Google Scholar, Easy Search and while searching for content on the JSTOR platform. We have not loaded the records yet but will soon. The record set was deduped against Project Muse and ACLS and based on use seen so far, the older content was removed to leave a 21K record count. In 20 days 2,000 titles have been accessed with 6,000 downloads and or chapters read online. We have purchased 70 titles. The same CDC task force will look at use and provide a brief report back to CDC on the impact of this program. The task force will be looking at title discovery for both these models, the mechanics, implementations and budgeting issues for both of the models as well to highlight how ebook are explored and used. Reports on title searches and chapter downloads will be available.

Look for more information about the use and outcomes from these DDA programs and feel free to send questions to me or Tom Teper.
Back to Top

HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of November 30, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-december2015
Back to Top

HR NEWS: Appointment Changes

Faculty

  • Merinda Hensley, Digital Scholarship Librarian and Instruction Liaison – Scholarly Commons, October 15, 2015
  • Carissa Phillips, Interim Head of RIS, October 5, 2015

Academic Professional

  • Jameatris Rimkus, Archives Reference and Accessioning Specialist, University Archives, October 15, 2015

Back to Top

HR NEWS: New Employees 

Academic Professional

  • Christopher Maden, Visiting Research Programmer, Schlarly Communications and Publishing – Library IT, December 1, 2015

Civil Service

  • Michael Cleveland, Library Specialist, Undergraduate Library, late night shift, November 8, 2015

Back to Top

HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Central Access Services, Library Specialist, Mid-shift, CLOSED
  • Music and Performing Arts Library, Library Specialist, 50%, CLOSED

Back to Top

FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
Back to Top

EVENTS AND TRAINING: NISO Two-Part Webinar: Emerging Resource Types – Part 1: Large Data Sets
Wednesday, December 9, 12:00 – 1:30 pm, 428 Library

http://www.niso.org/news/events/2015/webinars/emerging_pt1/

Big Data is the catch-phrase of the day, and for good reason. It appears that everything is being digitized and as such, huge data sets are now suddenly available to researchers and data scientists. But how do they use all of this data? The idea of having anything we need just a few clicks away is exciting, but when the data is not created in a way that is easily searchable and extractable, access is limited. Additionally, there are issues about ownership, management, preservation, and the rights the library offering it may or may not have regarding access. This webinar will discuss these issues and try to find the happy medium between policy and practicality.
Back to Top

EVENTS AND TRAINING: Webinar – Create Your Future: A Transformative Goal Setting Workshop
Wednesday, December 9, 1:30 – 3:00 pm, 314 Library

http://www.ala.org/llama/llama-webinar-create-your-future-transformative-goal-setting-workshop

Have you thought about what you want in life, and how to achieve it? Learning how to properly set goals can help you lead a purposeful life, which is the foundation of a fulfilling career. In this fun and transformative webinar, participants will explore the why, what, and how of goal-setting for both personal and professional success.
Back to Top

EVENTS AND TRAINING: Chair Yoga Returns for Finals Week
Thursday, December 10 and Tuesday, December 15, 11:00-11:30am, 106 Library

Breathe deeply and release some holiday and finals week tension at two chair yoga sessions with certified instructor Christine Janak! The 30-minute sessions are open to all students and staff, no prior yoga experience needed. They will include gentle stretching that you can do at your desk, breathing techniques to calm and focus the mind, and a short mindfulness meditation to bring you into a peaceful, relaxed state.
Back to Top

EVENTS AND TRAINING: Google Apps: Promoting Interactivity and Assessment in Instruction
Thursday, December 10, 2:30 – 3:30pm, 314 Library

This session will offer an introduction to Google Apps and its many uses in instruction, including demonstrating how they can be used to increase interactivity and collect valuable student learning assessment data.  While geared towards librarians providing instructional services, everyone is welcome to attend!  The session will include hands-on experience using the discussed applications.
Back to Top

EVENTS AND TRAINING: NISO Two-Part Webinar: Emerging Resource Types – Part 2: Equipment that Supports the Present and the Future
Wednesday, December 16, 12:00 – 1:30pm, 428 Library

http://www.niso.org/news/events/2015/webinars/emerging_pt2/

We began offering digital information several decades ago. Today, some of that information has been lost because of the way it was saved. One of the major issues with digital information is creating and preserving it in ways that ensure its availability for generations to come. Unfortunately, this has not always been the case, and there are vast amounts of data that have been preserved but in ways that are no longer readable. This webinar will discuss old technology and the data that is imprisoned on it, and how to set this data free, e.g., how to convert it into formats that render it useful not just to us, but to future researchers.
Back to Top

EVENTS AND TRAINING: Library Holiday Party
The Holiday Party is set for Thursday, December 17, 2015. The location will be the Alice Campbell Alumni Center. More detailed information will follow with a LibNews announcement. The Library Social Committee is once again helping to sponsor a holiday family. A gift board is on display in the Library Human Resources (LHR) Office. Employees are invited to visit the office and take a holiday stocking or ornament with a gift request for the family. Cash and gift cards are also welcome. Deadline for delivering gifts to LHR is Monday, December 14, 2015, by the end of the day. The Social Events Committee will be wrapping gifts and shopping for the family the following week. Employees are invited to bring their cash or gift cards to the holiday party on the 17th if they are unable to purchase a gift before that time. Thank you in advance for continuing to support this annual Library tradition.
Back to Top


If you would like to submit content for the January issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Wednesday, December 23, 2015.

November Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

Promotional Advancement for Academic Professionals
We have reached the end of our initial discussions regarding promotional paths for our Academic Professionals (APs), and I’d like to begin by thanking everyone who helped to advance the conversation. With the feedback received and after discussions with our Executive Committee, I have decided to (1) embark on the process of creating a comprehensive program defining promotional paths for our APs and (2) table consideration of use of Clinical Faculty for our library and information professionals. Read more…
Back to Top

ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

The draft Framework for Strategic Planning is out! (It was sent to LIBNEWS-L on October 27 but feel free to e-mail Lisa Hinchliffe at ljanicke@illinois.edu if you can’t find your copy.) In addition to discussions with various stakeholder groups, feedback is being solicited from everyone in the Library. Please submit your comments with this web form (https://illinois.edu/fb/sec/6679095) by the end of the day on November 13, 2015. This will keep the process on track to finalize the document by mid-December.

The Strategic Planning Steering Team has also scheduled two open discussion sessions if you would like to talk about the draft document:

  • Monday, November 9, 3-4 pm, Library 428
  • Wednesday, November 11, 10:30-11:30 am, Library 428

We are looking forward to hearing what everyone thinks!
Back to Top

ANNOUNCEMENTS: RPC Awards, July – October 2015
The Research and Publication Committee (RPC) made several awards to Library faculty and academic professionals between July and October, and would like to recognize those who received awards and provide brief descriptions of their proposed research activities.

Jim Hahn and James Whitacre, for project staff to support their work titled “Integrating Indoor Positioning Beacons into Collections Based Wayfinding and Recommendations.” This is an experimental project to incorporate beacons into the Undergraduate Library collection so that users can see the location of their mobile devices within the library building, supporting wayfinding to items, and discovery of like items with location-based recommendations in the library. Award amount: $3,950.00

Laila Moustafa, Bethany Anderson, and Joshua Harris, for travel to conduct interviews at the United States Holocaust Memorial Museum (USHMM) in Washington, D.C. related to their research project “World War II and the Holocaust: What Can Be Done to Save Cultural Heritage in Times of War.” The project will examine how Holocaust materials and other documentary heritage survived during WWII in order to create basic guidance and best practices for libraries and archives facing similar challenges. Award amount: $884.00

Caroline Szylowicz, for her project titled “An Examination of Marcel Proust’s Reading and Book Collecting Practice.” The award supports travel to conduct research at the Bibliothèque Nationale de France, the Marcel Proust Museum, and in private collections, as well as travel to meet with representatives of a book publisher. Award amount: $1,195.00

Antonio Sotomayor, to support indexing for his forthcoming (February 2016) book, “The Sovereign Colony” to be published by the University of Nebraska Press. In his book Antonio studies the political process and consequences of Puerto Rican Olympic representation, one of them being fostering a sense of national identity. Award amount: $1,530.00

Mara Thacker, Tom Teper, Joe Lenkart, and Esra Coskun, for their project titled “Measuring and Sustaining the Impact of Area Studies Collections in a Research Library.” The award supports the cost of printing a poster that will be displayed at upcoming poster sessions at the Charleston Library Conference (Nov. 4-6, 2015) and the Library Research Showcase (Nov. 10, 2015). The group’s research examined the recent lending history of developed area studies collections in order to evaluate the impact of resource sharing and cooperative collection development. Award amount: $72.00
Back to Top

ANNOUNCEMENTS: The Most Requested E-Journals on Campus This Fall

Ever wonder what someone walking, bicycling or driving on campus may have been reading on that gadget before looking up in time to avoid running into you? Well, it wouldn’t be a stretch to say that it may have been content accessed from the Library’s vast selection of e-journals.

According to SFX, the Library’s OpenURL link resolver, our patrons utilized SFX to access e-journals 356,404 times since the start of the semester. Requests equal the number of times users clicked on the SFX generated Discover full text icon that appears in article indexing databases (e.g. Scopus). This number does not include the many times a title was accessed directly through a publisher’s site or other methods that SFX does not count.

discover

The ten e-journals requested the most through SFX this semester are as follows:

Title –> Requests
1. Congressional Quarterly (CQ) Researcher –> 920
2. Science –> 839
3. Journal of the American Chemistry Society –> 647
4. Journal of Personality and Social Psychology –> 645
5. Harvard Business Review –> 541
6. Public Library of Science One –> 540
7. JAMA Journal of the American Medical Association –> 505
8. Proceedings of the National Academy of Sciences of the United States of America –> 481
9. Journal of Applied Psychology –> 427
10. Journal of the American Veterinary Medical Association –> 401

Please send any questions or comments to Chris Morgan (morganc@illinois.edu).
Back to Top

ANNOUNCEMENTS: Prizes and Awards
Kathie Veach, Manager for Research Administration

If you anticipate that you will be giving a prize or an award to a student related to a contest, contact the Business Office as soon as possible in your planning. All prizes and awards must now be processed to the Office of Student Financial Aid. This process can take considerable time. Any assistance you can provide in helping us to provide the awards in a timely fashion is appreciated.
Back to Top

ANNOUNCEMENTS: Payments to Foreign Nationals
Kathie Veach, Manager for Research Administration

If you are paying a foreign national ANY amount for an incentive, a study, a drawing or an honorarium, they MUST contact the Library Business Office with their visa type, BEFORE payment can be made. In all cases, they will need to visit the Library Business Office in person to present the documentation required. Due to increased restrictions by the IRS, all payments to foreign nationals are processed through payroll. This process requires up to nine different forms and may also require an appointment with a tax professional off campus. Working with us in advance is key to helping everything flow smoothly.
Back to Top

HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of October 30, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-november2015
Back to Top

HR NEWS: Holiday Party
The Holiday Party will be here before we know it. The date is set for December 17, 2015. The location will be the Alice Campbell Alumni Center. More detailed information will follow with a LibNews announcement. Mark your calendars now for this annual festive event!
Back to Top

HR NEWS: Outstanding Civil Service Staff Award
The Long Term Service Recognition also afforded the opportunity to announce the Outstanding Civil Service Staff Awards.

The 2015 nominees were:

  • Jan Adamczyk, International & Area Studies
  • Erik Chapman, Communications Library
  • Rand Hartsell, Central Access Services
  • Donna Hoffman, Library Human Resources
  • Kim Hutcherson, Library Business Office
  • Kyle McCafferty, Central Access Services
  • Ben Riegler, Central Access Services
  • Janelle Sandler, Undergraduate Library
  • Lindy Wheatley, Mortenson Center for International Library Programs

The winners this year for the 2015 Outstanding Civil Service Awards are:

  • Jan Adamczyk
  • Lindy Wheatley

Congratulations to nominees and winners!
Back to Top

HR NEWS: New Employees 

Faculty

  • Kelsey Cheshire, Behavioral Sciences Librarian, Social Sciences, Health and Education Library, October 1, 2015
  • JoAnn Jacoby, Associate Dean for User Services, Office of the Dean, October 5, 2015

Academic Professional

  • Jamie Carlstone, E-Serials Bibliographic Control Specialist, Content Access Management, November 1, 2015
  • Anna Trammell, Archival Operations and Reference Specialist, Library University Archives, September, 16, 2015

Back to Top

HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Central Access Services, Library Specialist, Mid-shift, Master Referral #4, interviews continue
  • Music and Performing Arts Library, Library Specialist, 50%, Specialty factor being reviewed by SUCSS, Position pending in HireTouch
  • Undergraduate Library, Library Specialist, Deep Night shift, 5th Master Referral received, interviews continue

Back to Top

FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
Back to Top

EVENTS AND TRAINING: American Music Month 

AMM2015revised

Please visit http://archives.library.illinois.edu/sousa/events/ for a list of exhibitions, concerts, and lectures in celebration of American Music Month. All are welcome!
Back to Top

EVENTS AND TRAINING: Top Technologies Every Librarian Needs to Know Webinar
Nov. 2, 1:00-2:30pm, 106 Main Library

We’re all awash in technological innovation. It can be a challenge to know what new tools are likely to have staying power and what that might mean for libraries. The 2014 LITA Guide, Top Technologies Every Librarian Needs to Know, highlights a selected set of technologies that are just starting to emerge and describes how libraries might adapt them in the next few years. In this webinar, join the authors of three chapters as they talk about their technologies and what they mean for libraries.

    • Impetus to Innovate: Convergence and Library Trends (Presenter: A.J. Million)
    • The Future of Cloud-Based Library Systems (Presenters: Elliot Polak & Steven Bowers)
      Library Discovery: From Ponds to Streams (Presenter: Ken Varnum)

Visit http://www.ala.org/lita/learning/online/toptechsknow for more information.
Back to Top

EVENTS AND TRAINING: Article, Author and Journal Metrics: What Librarians Need to Know Webinar 
Nov. 12, 10:00-11:00am, 428 Main Library

In this webinar, librarians will discuss metrics-related library services for the individual (grad student, faculty/researcher) to inform career development and publishing decisions, and how a library expanded its research intelligence expertise by conducting a faculty research performance assessment using SciVal. Other highlights include an overview of the world of metrics, the mainstreaming of altmetrics, and a look at the new Scopus Article Metrics module.

Visit http://libraryconnect.elsevier.com/articles/2015-09/webinar-article-author-and-journal-metrics-what-librarians-need-know for more information.
Back to Top

EVENTS AND TRAINING: LLAMA Thought Leaders Series: Rebekkah Smith Aldrich Webinar 
Nov. 12, 12:00-1:00pm, 428 Main Library

This is part of LLAMA’s ongoing series of webinars featuring thought leaders from a wide variety of libraries.

Visit http://www.ala.org/news/press-releases/2015/10/llama-thought-leaders-webinar-will-feature-rebekkah-smith-aldrich for more information.
Back to Top

EVENTS AND TRAINING: Helping Users with Assistive Software Installed on Library Computers Tech Petting Zoo
Nov. 17, 1:00-2:00pm, 291 UGL

Megean Osuchowski, from Library IT, will demonstrate assistive software available on library computers. There will be hands on practice on how to assist patrons.
Back to Top

EVENTS AND TRAINING: Management Success in An Unpredictable Landscape: Tools, Tips, and Tricks Webinar
Nov. 18, 1:30-3:00 pm, 428 Main Library

In this session, Nannette Naught (Information Management Team, Inc.) and Kathryn Harnish (Leap Forward Library Consulting) will discuss three pressing issues for libraries — the need for improved integration of e-resources, the challenges of metadata aggregation and enrichment, and the growing demands for “library as publisher” support. They’ll offer practical advice on how to begin now, with the systems in place today, while our users are watching.

Visit http://www.ala.org/llama/llama-webinar-management-success-unpredictable-landscape-tools-tips-and-tricks for more information.
Back to Top

EVENTS AND TRAINING: Tactics for Time Management and Organizational Skills Webinar 
Dec. 2, 1:00-2:30pm, 314 Main Library

Feeling overwhelmed by deadlines as well as pressure from the many different demands on your time? Librarians and library staff members frequently report that they feel stressed by the need to multi-task, to keep up-to-date, and to manage tight schedules. There never seems to be enough time to get everything done on time. How can you work more efficiently and effectively and feel in control of your time? Will you ever see the top of your desk again? This webinar will provide practical strategies for gaining control of your time and setting priorities.

Visit http://www.ala.org/alcts/confevents/upcoming/webinar/120215 for more information.
Back to Top

EVENTS AND TRAINING: Accessibility (or Workarounds) for Library Web Pages/Services for Users with Disabilities Tech Forum 
Dec. 2, 11:00-12:00pm, 314 Main Library

Robert Slater, from Library IT, will speak to what has been done to improve accessibility of the Library Gateway, and what we’re doing to improve accessibility with our current and upcoming CMS (Content Management System). He will talk about some of our licensed resources with widely variable accessibility obstacles/ease of use and workarounds for each.

Tech Forum on Accessibility in the Library sponsored by the Diversity Committee in celebration of the 25th anniversary of the Americans with Disabilities Act.
Back to Top


If you would like to submit content for the December issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, November 20, 2015.

October Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
Check back in November for a new Note from Dean Wilkin.
Back to Top

ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

Just a short update because … the Strategic Planning Steering Team is deep in working on a draft of the Framework for Strategic Action, which will be disseminated to the Library via LIBNEWS-L for broader review and feedback. It is thrilling to see how ideas are coming together into a future-oriented vision for the University Library! Stay tuned!

Strategic Planning Office Hours are scheduled in Library 434 in October at the following times:

  • October 13, 3:30-4:30 pm
  • October 30, 10-11:30 am

Back to Top

ANNOUNCEMENTS: EBSCO Usage Consolidation
The University of Illinois Library has acquired the EBSCO Usage Consolidation tool which is helpful to organize and analyze our usage data and allows for more efficient storing and sharing of usage information for detailed analysis. EBSCO Usage Consolidation allows us to create and export detailed reports on the usage of journal titles, databases, and e-books. It also provides some cost-per-use figures.

Usage data for 38 of the Library’s major vendors, including: JSTOR, Taylor & Francis, HighWire and ProQuest, now can be generated by simply logging into the EBSCO Usage Consolidation module. Users can run COUNTER compliant reports on database session and search counts, as well as journal article and e-book downloads.

Historical reports are available for years 2013 and 2014. Most current usage containing the period January to June 2015 is now also available and can be viewed through the EBSCO Usage Consolidation module. Procedures on how to use the module and additional instructions are included under:
G:\Collections Info\EBSCOUsageConsolidation. Please contact Esra Coskun at coskun@illinois.edu for any questions or comments.
Back to Top

ANNOUNCEMENTS: Campus Charitable Fund Drive
David Ward, Library Leader for CCFD

The annual Campus Charitable Fund Drive is underway! This year’s campaign will run through November 13th.

Our Library culture is built on a legacy of inspiring students and our local community alike. The CCFD campaign provides us with an additional opportunity to invest our time, talent, and thoughtfulness in order to make a difference to those in need.

Participation in CCFD is entirely voluntary. Please visit http://www.ccfd.illinois.edu/ to learn more about the campaign, the 12 umbrella agencies, and the hundreds of charities to which you may direct your donation. Instructions for pledging are available at https://ccfd.illinois.edu/give/.

The campus goal this year is $1.3 Million and 25% participation. The Library’s goal is $36,948.62 and 25% participation.

Over the next eight weeks I’ll keep everyone posted on the campaign’s progress, as well as share information about some of the impact of you and your colleagues’ generosity.
If you have any questions or would like to make suggestions, please contact me or anyone on the CCFD leadership team.

-CCFD Leadership Team
(Vanessa Biggers, Angie Gruendl, Greg Knott, Bridgette LeSure, Sandy Wolf)
Back to Top

ANNOUNCEMENTS: Library Acquires Portion of That’s Rentertainment Collection
A collection of nearly 3,000 rare and out-of-print BluRay discs, DVDs, and VHS tapes from the inventory of a local institution will join the already extensive media holdings of the University Library – where they will be available to patrons from both the campus and community. Read more…
Back to Top

ANNOUNCEMENTS: The Library Welcomes George Gottschalk
Lynn Wiley, Head of Acquisitions

gottschalk

Acquisitions is delighted to welcome George Gottschalk to the Library as the new Acquisitions Operations Support Specialist. He comes to us from Rogers State University where he worked as the Collection Development Librarian and was responsible for day to day Acquisitions work in all formats. George has also worked at the Oklahoma State University Medical Library in interlibrary loan and circulation. His MLIS and BA in Art History are both from the University of Oklahoma. George began work here in September of 2015 and he will be working with many of you regarding your collection orders. Stop by Acquisitions in room 12 of the Main Library to say hello.
Back to Top

ANNOUNCEMENTS: Passport Time
The Wellness Subcommittee of the Staff Development and Training Advisory Committee is again sponsoring an initiative to get Library employees out and walking out to other units, promoting both physical wellness and knowledge of our fellow employees.

Employees will have an opportunity to pick up a “Passport” to record their travels to all the participating Library units. You can pick up passports in Library Human Resources in 127 Library starting Wednesday, Sept. 30.

Each of the over 30 participating libraries or units will stamp (or in some cases put a sticker on) the “passports” of individuals to show that they have indeed traveled to that unit. During your travels try and take the time to introduce yourself at the participating locations and look around at the different units. Many units are newly remodeled or have interesting exhibits or displays.

The event will take place from October 1 to October 31 and anyone who completes all of them will be entered in a drawing. Turn in your passport to the Library Human Resources Office by 5:00 on Friday, November 1st. The drawing will take place the following week.

The event is open to all graduate assistants, academic hourlies, staff, academic professionals and Library faculty. Unfortunately, at this time we will not be able to award prizes to undergraduate student assistants.

We have a variety of donated prizes to give away.
Back to Top

HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of September 30, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search_status_october

Back to Top

HR NEWS: Recognitions
Faculty and academic professionals were recognized for achievements, awards, and years of service on September 29 at the Alice Campbell Alumni Center. For a complete list, view the evening’s program: 2015_Fac_AP_brochure
Back to Top

HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • MPAL (Music and Performing Arts Library): 50% Library Specialist vacancy – interest letter to confirm music or theater proficiency, waiting for referral
  • CAS (Central Access Services): 100% evening shift vacancy – interviews being conducted
  • UGL (Undergraduate Library): 100% deep night shift vacancy – master referral received – currently scheduling interviews

Back to Top

FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information (under Facilities–>Project Information).
Back to Top

EVENTS AND TRAINING: Background Check Policy Informational Sessions
Library Human Resources will be hosting informational sessions on the new Background Check Policy:
http://il.evanced.info/illinoisedu/lib/eventcalendar.asp
Back to Top

EVENTS AND TRAINING: Informational Sessions on Microaggression
Lori Mestre will be providing an overview about microaggressions and how it might impact the Library.

Microaggressions are the everyday verbal, nonverbal, and environmental slights, snubs, or insults, whether intentional or unintentional, that communicate hostile, derogatory, or negative messages to target persons based solely upon their marginalized group membership.

Many of you might have heard about or read Stacy Harwood’s published report on campus microaggressions at Illinois. If not, it is available at: http://www.racialmicroaggressions.illinois.edu/files/2015/03/RMA-Classroom-Report.pdf

There will be two identical presentations with time for discussion.

  • 10-11, Room 106
    Tuesday, October 6
  • 11-12, 335 Grainger
    Wednesday, October 28

Back to Top

EVENTS AND TRAINING: The Champaign County History Sampler
Saturday, October 17 from 10:00 am to 3:00 pm

Town and gown sampler

The Town & Gown Speaker Series presents The Champaign County History Sampler.

Explore Champaign County’s history during a day of special tours of local museums, archives, libraries, and historical societies. Meet archivists and local history experts, view special exhibits, and get a behind-the-scenes look at how local history is being preserved. Pick up a passport at any of our locations on October 17. Collect a stamp from at least three locations and be entered for a chance to win a gift basket with gift cards and goods from Champaign county businesses.

For more information, visit champaignhistorysampler.wordpress.com/.
Back to Top

EVENTS AND TRAINING: Library Blood Drive
Community Blood Services will be here on October 21 from 11-3 with their Blood Mobile parked outside the Undergraduate Library in the circle drive. If you would like to donate blood please sign up on the Staff Events Calendar or send Zoe Revell an email with a name and preferred time.

http://www.library.illinois.edu/calendar/staff/
Back to Top

EVENTS AND TRAINING: 2015 All Employee Expo
The 2015 All Employee Expo will be held on October 20 from 10:00 am until 2:00 pm at the Illini Union rooms A, B, and C. This is an approved event for Civil Service employees. Civil Service employees may take up to one hour to attend the Expo, operations permitting and with prior supervisory approval.
Back to Top

EVENTS AND TRAINING: Long Term Service Recognition Program
The University Library Long Term Service Recognition Program for our Civil Service Staff is Wednesday, October 28, 2015, 8:30 a.m. – 10:00 a.m., at the ARC, Activities and Recreation Center, 201 East Peabody Drive, Champaign. The Social Committee hopes as many staff as possible can attend this annual recognition.

This year the University Library honors 21 employees! They are:

  • 5 year employee
    –Chapman, Erik Dale
  • 10 year employees
    –Coleman, Karen
    –Sparks, Vicki Sue
    –Woodall, Robin Lynn
  • 15 year employees
    –Hynes, Tony James
    –Lerch, Kimberly A
    –Lewis, Chad Allen
    –Menkhaus, Jane C
    –Miller, Lisa C
    –Rudd, Nick L
    –Towns, Elonda Navonne
  • 20 year employees
    –Andrick, Silda L
    –Crow, Naomi R
    –Pherigo, David W
    –Till, Marie L
  • 25 year employees
    –Keaton, Tammra Rena
    –Reinhart, Tina M
    –Schutz, Virginia K
  • 30 year employees
    –Pawlicki, Christopher C
    –Weatherspoon, Faynett R
    –Wolf, Sandra L

-Library Social Committee
Back to Top


If you would like to submit content for the November issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Wednesday, October 21, 2015.

September Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
The recent controversies that have rocked our institution have been disappointing. Without a doubt, Phyllis Wise was a great chancellor who made important contributions to Illinois and helped us move forward from another set of challenges. To be clear, just as certainly, the way that Chancellor Wise conducted her work was wrong. We are a better institution and we can do better. I want to speak today about the state of the Library, and the state of the Library in the aftermath of these events. Read more…
Back to Top

ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

The Library has now concluded all three of the Deep Dive sessions. The final post-Dive discussion is scheduled for September 17, 1-2 pm in 434 Library. We will re-cap the Research Library Ecosystem discussion as well as review the process from the Library retreat until now.

Starting in September, the Strategic Planning Steering Team will be working on drafting the Framework for Strategic Action, which will be disseminated for review and feedback in October. It is thrilling to see how ideas are coming together into a future-oriented vision for the University Library!

Strategic Planning Office Hours are scheduled in 434 Library in September at the following times:

  • September 3, 2-4pm
  • September 16, 10:30am-12noon
  • September 21, 2-4pm

Back to Top

ANNOUNCEMENTS: Python Office Hours
Beth Sandore, Associate University Librarian for Research

Do you need new or additional programming skills for a research project? Having a problem with getting data out of a file or reshaping it for your needs? Do you have a task you think you could automate with a script?

The Research Data Service (RDS) in conjunction with the Scholarly Commons will be hosting drop-in hours for Python coding help. All students, staff, and faculty are welcome to drop by to get help with a coding problem or learn about other campus and community resources for programming help. Some R, SQL, and XML help can be also provided as well. Drop-in hours are meant to assist researchers in programming tasks related to research projects and not for homework help. Members of RDS staff will also be available to discuss more general data management as well.

Please bring your computer and any data files you’re trying to work with.

This is a pilot program and will run on Tuesday afternoons from August 25 to September 29 at the Scholarly Commons (Room 306 Main Library; near the Wright Street stairwell).
Questions? Contact Elizabeth (wickes1@illinois.edu) or the Scholarly Commons (sc@library.illinois.edu).
Back to Top

ANNOUNCEMENTS: Oak Street Reading Room
B.A. Davis-Howe, Copyright Supervisor

Starting with the fall semester, the Oak Street Library Facility (809 S. Oak Street) now has a full-service circulation point, the Oak Street Reading Room. The Reading Room is open from 9am until 4pm, Monday through Friday.

In the past, patrons were able to request that Oak Street materials be ready for them to use at the Reading Room, but requests had to be staff-mediated. Beginning with the fall term, patrons are able to select “UIUC OAK ST. DESK” as a valid pick-up location for circulating items from all Library locations when placing requests through the online catalog.

Patrons using the Reading Room have access to a computer, scanner, copier, and printer, and are also free to use the Reading Room as a quiet place to study. We recommend that patrons wanting to use multiple volumes of journals or large-format items held at Oak Street (stos) request them via the online catalog for pick-up at the Reading Room. Those requests should be submitted the day before coming to the Reading Room, as retrieving materials from high-density storage requires the use of special equipment. (As always, material designated as part of a special Oak Street location, such as Rare Book Oak Street, will still circulate only through the designated location, not the Reading Room.)

If you have any questions, please see the Reading Room web page <http://www.library.illinois.edu/cmservices/oakstreet_readingroom.html> or e-mail Sarah C. Heald <oslf@library.illinois.edu>.
Back to Top

ANNOUNCEMENTS: The Library Welcomes Aaron McCollough
Beth Sandore, Associate University Librarian for Research

IMG_0914

Please join me in a very warm welcome to Aaron McCollough, who officially started on Monday, August 17 as the Head of Scholarly Communications and Publishing, a new unit within the Library’s Office of Research. Aaron joins us with substantial experience in libraries and publishing. Most recently he was the Editorial Director of Michigan Publishing at the University of Michigan. Prior to that, Aaron was a subject specialist in English at the University of Michigan Library, and he also served as the Outreach Librarian for Michigan’s Text Creation Partnership. Aaron has an MA and Ph.D. in English from the University of Michigan, specializing in Renaissance and Early Modern literature, and an MFA in Creative Writing from the University of Iowa Writer’s Workshop. While at Michigan, Aaron was active in scholarly publishing and digital humanities. He has published several volumes of poetry. Aaron’s current office (he’ll be moving to permanent quarters later this fall) is located at 450Y in the Main Library, and his e-mail is amccollo@illinois.edu. Feel free to stop by 450Y to welcome Aaron to the Library and campus.
Back to Top

ANNOUNCEMENTS: Save the Date and Call for Proposals: 3rd Annual Library Research Showcase
Dan Tracy, Library Research Showcase Coordinator

The 3rd Annual Library Research Showcase is scheduled the afternoon of Tuesday, November 10! Please mark your calendar and plan to join us to hear about faculty, academic professional, and graduate student research happening in the Library. Library faculty and academic professionals, and their research collaborators, may submit presentation proposals for lightning talks, poster sessions, and tech demos through the CFP form available at the Showcase website (http://go.illinois.edu/libraryshowcase). Watch the website for schedule details, which will appear in September and October.

For more information, contact Dan Tracy, Library Research Showcase Coordinator (dtracy@illinois.edu).
Back to Top

ANNOUNCEMENTS: Data Science Across Disciplines Focal Point This Fall
Heidi Imker, Director, Research Data Service

A Focal Point project called Data Science Across Disciplines, funded through the Graduate College, offers monthly Data Science seminars as part of the program. The project is a collaboration between graduate students Halie Rando (Animal Science) and Diana Bryne (Civil & Environmental Engineering) and Library faculty mentors Ayla Stein and Heidi Imker. Working with the Graduate College, GSLIS, and the Illinois Informatics Institute (I3), the Data Science Across Disciplines Focal Point presents an opportunity for graduate students at Illinois, with a focus on women and underrepresented minorities, to begin developing basic data analytic skills in an inclusive environment. The class consists of 19 masters and Ph.D. graduate students from 10 different programs of study. Beginning programming skills are introduced during weekly seminars for those enrolled in the class. Additionally, monthly Data Science seminars featuring speakers from across campus will share creative ways for analyzing and visualizing research data. Look for future announcements if you’re interested in attending the monthly Data Science seminars.
Back to Top

ANNOUNCEMENTS: Welcome New CLIR Fellow Qian Zhang
Heidi Imker, Director, Research Data Service

Qian Zhang is a new 2015 Council on Library and Information Resources (CLIR) postdoc fellow in data curation working with the Research Data Service at the Library and Center for Informatics Research in Science and Scholarship (CIRSS) at GSLIS. Qian received her Ph.D. from Louisiana State University (LSU) with a major in Physical Oceanography and minor in Electrical and Computer Engineering. She also has two master degrees in Engineering Science and Control Science and Engineering, respectively, as well as a B.S. in Automation. Before she joined Illinois, Qian spent the summer as a visiting scholar at the Natoinal Center for Atmospheric Research (NCAR) in Boulder, CO. Her past research is centered around writing code with the help of high performance computing (HPC) to build up/calibrate numerical models and software development. Through this work, Qian gained experience dealing with large datasets and complex data structures. She also worked on testing models, analyzing and visualizing data and model results, and applying those model/software to simulate/predict the real-world scenarios. Qian joins GSLIS and the RDS to continuing working on data and software management and preservation.
Back to Top

ANNOUNCEMENTS: New Public Access Policies To Be Implemented This Fall By Federal Funding Agencies
Heidi Imker, Director, Research Data Service

The federal agencies have issued implementation plans in response to the 2013 Office of Science and Technology Policy (OSTP) public access memo (http://go.illinois.edu/OSTP_Memo). There are changes on the horizon for making both articles and data publicly accessible – purportedly those changes will take effect in October of this year for many of the agencies. On behalf of the Scholarly Commons and Research Data Service, Dan Tracy and Heidi Imker teamed up to put together a talk to bring the Library up to speed on expectations. In case you weren’t able to make the presentation on August 19, the slides are available here: https://uofi.box.com/Public-Access-Fall-2015-PPTX

Please take a moment to learn more and help spread information about these requirements to the researchers you work with, regardless of whether you are directly involved in federal grant activities. And feel free to contact us with any questions!
Back to Top

ANNOUNCEMENTS: Decision on RefWorks
Carissa Phillips, on behalf of the Citation Management Working Group

In late July, I introduced the Citation Management Working Group, which was created to review the Library’s offerings of citation management software tools and support, particularly RefWorks. After consulting with Library Administration and the fund managers who contribute to RefWorks; after receiving feedback from the Library as well as through a survey of current RefWorks users; and after reviewing usage and instruction statistics, we have decided to cancel RefWorks at the end of our current contract, July 1, 2016. Even after testing an early version of the redesigned RefWorks/Flow merged product that will be available in January, our cancellation decision stood.

Further, we have concluded that it no longer makes sense to subsidize any fee-based citation management software tool. The landscape of citation management tools has changed significantly since we first began offering RefWorks through the Library, with many more free and fee-based tools available now, all constantly evolving, giving users many opportunities to find the tool that best accommodates their personal information management style. Since citation management tools are largely indistinguishable in key areas of functionality, a user’s choice of tool most often (but admittedly not always) comes down to personal preference. By no longer “favoring” a single tool through financial support and enhanced instruction and outreach, we can instead focus our reference and instruction more broadly (and arguably, more appropriately) on helping users navigate the landscape of tools. One approach to this type of support was introduced at the GA orientation in August (http://illinois.libguides.com/citationmgmtoverview).

Next steps:

1.) The Working Group will notify each of our RefWorks account holders that “free” RefWorks accounts through the Library will be discontinued as of July 1, 2016 and that continued access to RefWorks after July 1 will require the purchase of a personal account. Assistance will be offered to those users who wish to migrate their RefWorks content to another citation management tool.

2.) If you are contacted to teach a session on RefWorks, your instructional materials based on the current interface will be accurate until our RefWorks access runs out on July 1, 2016. The expectation is that we will still support RefWorks through instruction and reference, but only in equal measure with EndNote, Mendeley, Zotero, and other major tools. Another option would be to instead offer instruction on different types of citation tools and their features. The Working Group will begin working on a basic template for such instruction.

3.) Begin updating your online guides and instructional materials to remove all mention of the “free” RefWorks account offered through the Library.

We understand this is a big change, but we are hopeful that with this early notice, there is ample time to prepare RefWorks users to transition to their own paid RefWorks account or to another tool, and for us to begin offering broader, more general support for users as they evaluate and select citation management tools that best meet their needs. Please direct any questions or comments to me at choller@illinois.edu.
Back to Top

ANNOUNCEMENTS: Upcoming Advancement Event Opportunities
Scott Koeneman, Assistant Dean of Libraries for Advancement

Library Advancement is hosting or collaborating on a number of events this fall and is looking to provide units from across the Library greater opportunity to interact with Library Friends and potential donors.

One way we are looking at is a series of table-top exhibits that highlight the work and priorities of a unit. These would be set up as part of Library and campus events, and, in some cases, may be used at small donor events around the country. Exhibits could be a poster or something similar to what is presented at the Library Research Showcase. It can also be more elaborate, showing examples of collections or work done in the unit. It would be helpful if they had an interactive component that started a conversation with visitors. The key is that it would fit on a table top.

If you have a suggestion for an exhibit for your unit, please contact me.

Among the upcoming events this fall:

  • Foundation Weekend, October 1-3
  • Homecoming Parade Watch, October 23
  • Library Friends Annual Event, November 6
  • Illinois Luncheon (Chicago), November 17

Back to Top

HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of September 1, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
september2015_search_status
Back to Top

HR NEWS: Civil Service Performance Evaluations
Evaluation deadline for civil service employee evaluations was August 31, 2015. If you have evaluations still not completed, please let Library Human Resources know as soon as possible. Our office will be sending out reminder notices for those that are missing.
Back to Top

HR NEWS: New Employees 

Faculty

  • Karen Hogenboom, Head, Scholarly Commons, August 31, 2015
  • Alexandra Krogman, Visiting Engineering and Physical Sciences Resident Librarian, GELIC, August 16, 2015

Academic Professional

  • George Gottschalk, Acquisitions Operations Specialist, Library Acquisitions, September, 16, 2015

Lateral Reassignments – Civil Service Employees

  • Josh Hankemeier, Senior Library Specialist, Undergraduate Library to Music and Performing Arts Library, effective August 25, 2015

Back to Top

HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Central Access Services, Library Specialist, Mid-shift, Master Referral #4, interviews continue
  • Undergraduate Library, Library Specialist, Deep Night shift, 1st Master Referral received, interviews starting

Back to Top

FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information (under Facilities–>Project Information).
Back to Top

EVENTS AND TRAINING: Around the World in 2D: Comics, Graphic Novels, and Cartooning
On Wednesday, September 30 from 3-4:30pm, the International and Area Studies Library warmly invites you to join us for the first Chai Wai event of the year! Presented in conjunction with the Library’s September exhibit on international comics, the theme is “Around the World in 2D: Comics, Graphic Novels, and Cartooning.” There will be a lively panel discussion featuring local comics scholars, creators, artists, and animators. Audience members are encouraged to participate in the discussion. This event is free and open to the public and includes light refreshments. For more information, please e-mail Mara Thacker at mthacker@illinois.edu.
Back to Top


If you would like to submit content for the October issue of Library Office Notes, please submit it to John Wilkin, Beth Sandore, or Tom Teper by Wednesday, September 23, 2015.

August Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

Convergence: Planning, Budget Crises, and the Path Ahead
Although we’re in the summer doldrums, this feels like a good time to remind everyone of the value and importance of our planning efforts and the way that those efforts tie into the budget process. A short while ago, I sent out a note on our 2015-2016 hiring plan and a few words about the continuing budget uncertainty. It’s easy to feel like the looming cuts argue for putting everything on hold. How can we approve new positions when we’re also taking cuts? There are several answers to that question, and one is that because of our size, the churn of openings and funds to fill them means that we’ll be doing some hiring even in the direst circumstances. Read more…

Back to Top

ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

This summer features our three Deep Dive sessions. The final Deep Dive session is scheduled for August 26, 9 am-12noon and is on the topic of the “Research Library Ecosystem.” We will be exploring how our Library works in collaboration with other libraries and what we can learn from the developments in other libraries as well. James Michalko, Vice President, Online Computer Library Center (OCLC) Research Library Partnership, will be a guest speaker.

Strategic Planning Office Hours are scheduled in Library 434 in August at the following times:

  • August 4, 9:00-11:30 am
  • August 27, 11:00 am-1:00 pm

Back to Top

ANNOUNCEMENTS: Introducing the Citation Management Working Group
For years, Research and Information Services (RIS) has been closely monitoring usage statistics for the citation management software RefWorks, as part of its central role in supporting RefWorks users. Although the Library makes a substantial financial contribution to offer RefWorks, and a number of librarians, staff, and graduate assistants devote time to teaching and supporting its users, the return on our investment has been underwhelming. As an example, only about 11% of our RefWorks account holders have logged into RefWorks in the last year. Among all U of I account holders, 46% had their first and last logins on the day they created their account—likely at a librarian-led session. 78% of all U of I account holders have logged into RefWorks 10 times or less.

A Working Group (see the signature below for members) has recently been convened to consider changes in the Library’s offerings of citation management software and related support. One of the areas under discussion is canceling our RefWorks subscription and substantially reducing instruction and support for its users. The Working Group is also considering what support may be initiated or expanded for other citation management software, such as Endnote, Mendeley, Zotero, RefMe, EasyBib, and CiteULike, among others. If a firm cancellation decision is made for RefWorks, the Working Group will begin developing online materials to assist RefWorks users in migrating their citations to other management software, communicate to campus and alumni users, and contact “power users” directly to offer individualized assistance.

Decisions will need to be made soon so that we have ample time to prepare our users for any changes in the Library’s portfolio of citation management tools/support, and so that we may begin the work of updating our instruction and online guides accordingly. The Working Group welcomes your feedback and questions; direct them to Carissa Phillips (choller@illinois.edu).

-Citation Management Working Group
(Merinda Hensley, JoAnn Jacoby, Erin Kerby, Carissa Phillips, Beth Sheehan and Kelli Trei)
Back to Top

ANNOUNCEMENTS: Update on CAM Reorganization Activities
As discussed in May’s Library Office Notes, leadership personnel within Content Access Management (CAM) engaged in developing a new internal organizational structure. Effective July 1, 2015, reporting lines within the unit were adjusted. Michael Norman continues to provide overall leadership for the unit as well as for Serials, Government Documents, and Music cataloging while a number of other individuals have stepped up to provide leadership for particular aspects of CAM’s work. These individuals will serve as the primary contacts and supervisors:

  • Authority Control: Qiang Jin
  • Electronic Resources: Willy Kries
  • Foreign Language Cataloging: Nicole Ream-Sotomayor
  • Government Documents: Michael Norman
  • Metadata Services: MJ Han
  • Monograph/Media Cataloging: Janet Weber
  • Music Cataloging: Michael Norman
  • Serials Cataloging: Michael Norman

These contacts are visible on the CAM webpage (http://www.library.illinois.edu/cam/), and the Library’s directory will be updated soon to reflect the organization of the entire staffing contingent within the unit.

Over the last two months, civil service employees within the unit have been issued new position descriptions to reflect the new organizational structure. Next steps within the unit involve wrapping up FY15 evaluations and developing FY16 individual goals with new supervisors, reviewing and updating position descriptions for faculty and academic professionals within the unit, and exploring the need for team-level goals and objectives. CAM will be having information sessions in September to highlight the changes and go over the work occurring within the unit.

Please feel free to contact us if you have any questions or concerns.

-Tom Teper & Michael Norman
Back to Top

ANNOUNCEMENTS: 18,115 Dissertations Now Available from IDEALS
We are happy to announce that all dissertations produced by University of Illinois at Urbana-Champaign graduates from the 1950s through 1997 are now available from the Illinois Digital Environment for Access to Learning and Scholarship (IDEALS). The Library has been working with ProQuest to digitize microfilmed dissertations since 2012, and now 18,115 dissertations are accessible to our users. These dissertations are organized into communities that reflect the departments and colleges on campus. Because various departments and programs have changed over the years, programs that no longer exist are mapped to equivalent contemporary communities within IDEALS when possible. All dissertations are also available from the community Graduate Dissertations and Theses at Illinois (https://www.ideals.illinois.edu/handle/2142/5131).

As a result of this project, scholars at U of I—and subscribing institutions around the world—have full-text access to virtually every dissertation produced at the University of Illinois at Urbana-Champaign from the 1950s to 1997. While full-text access will initially be limited to campus IP ranges or authentication, ProQuest has agreed to the University Library’s management of a click-through approval for rights holders to grant open access to the digitized titles.

At present, we are currently working with ProQuest to secure access to the additional 8,400 titles produced between 1997 and 2010. More on that effort in the coming months.

-Tom, MJ, Seth, Lindsay
Back to Top

ANNOUNCEMENTS: New Service for Streaming Videos
The Library now offers access to over 14,000 movies and documentaries via the Kanopy platform. This is a pilot program to assess use and costs for providing this service for FY2016. A report will be provided to CDC (Library Collection Development Committee) on the service at the 6-month mark and we will be soliciting input from the Library as well as collecting metrics.

This program is demand driven and the Library pays a fee once a movie is viewed the 4th time (by different users or from a different device by one user). The fee is for the lease of the film for 12 months. That lease may be renewed. Access the full database at
http://illinois.kanopystreaming.com/ or simply search for Kanopy on the Library Catalog. It is available to anyone accessing it remotely as long as they can authenticate with a NETID. Over 5,000 streaming media records have now been loaded into the Catalog. More will be added as the MARC (MAchine-Readable Cataloging) records are made available to us. When referring uses please use the link with our remote proxy prefix:
http://www.library.illinois.edu/proxy/go.php?url=http://illinois.kanopystreaming.com

There is overlap with some titles we have purchased but we will not be assessed a fee for any title that we already own. This is to be sure that our users may fully explore the Kanopy platform for any title of interest. The Browse Collections feature on the platform will bring up subject collections that have a hierarchy for more granular access by subject. These are all accessible by unique URLs that Kanopy has now provided along with their title list to date. After accessing a subject collection list on Kanopy, scroll down to the end to see facets that allow for an even greater refinement of the list. These URLS and the separate title list are available at G:\Collections Info\Streaming Media –Kanopy. A brief description of their demand driven service is also available in that folder.

Captioning is available for 2/3rds of the collection and we may request captioning for any title in the collection which is then accomplished in 24-48 hours. We will be able to see titles used and will proactively request captioning on the behalf of all users. A new player was deployed on our platform to enhance accessibility July 23rd. The Center for Innovation in Teaching and Learning (CITL) is also reviewing the platform and has made additional suggestions to Kanopy to optimize access.

Forums will be offered this fall by Acquisitions on some of the service enhancements and the dashboard behind the scenes that allow us to easily monitor use. We will be getting additional promotional materials from Kanopy that we can offer as posters or as images to view on our digital screens and will offer that as soon as possible.
Questions? Please contact Lynn Wiley at lnwiley@illinois.edu.
Back to Top

ANNOUNCEMENTS: Exceeding Fundraising Goals in FY15 and Preparing for the Next Campaign
Scott Koeneman, Assistant Dean of Libraries for Advancement

The fiscal year has ended and Library Advancement is gearing up for a busy year ahead. In the coming year, we plan to increase our output at all levels—reaching out to more potential donors with heightened marketing and communication, providing more opportunities for Library Friends to interact with the Library through events and activities, and identifying and building relationships with more donor prospects.

But, before we move on, I wanted to share with everyone that, despite this being a transition year for staffing in Advancement, we were one of only a few units on campus to meet or exceed our goals for new business (cash gifts, deferred gifts and pledges), and cash (actual gifts received). Much of the credit for this belongs to the long-time Advancement staff members who persevered and to those who built the relationships over the years that culminated in giving. It also belongs to the entire Library team. The value and impact of what you do resonates with donors and supporters.

Looking forward, we are preparing for a new campaign (kicking off in 2017) that will have very high goals for the Library and the entire campus. I look forward to sharing all of this with you in the coming months.
Back to Top

HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of July 29, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
search-status_august
Back to Top

HR NEWS: Family and Medical Leave Act (FMLA) Leave Changes
All employees received a notification from University Administration that changes to the FMLA had been amended effective June 1, 2015. Changes in the Act, while wordy, were basically changes to definitions in the Act. Definition of “family, spouses, and covered veterans.” Employees currently on an approved FMLA are not impacted by these changes. Anyone who is considering FMLA should check with Library Human Resources for any clarification needed.
Back to Top

HR NEWS: Civil Service Performance Evaluations
It is time to complete performance evaluations for civil service staff. Evaluation deadline has been extended to August 31, 2015.
Back to Top

HR NEWS: New Employees 

Faculty

  • Suzanne Chapman, User Services Librarian and Assistant Professor, August 16, 2015
  • Christopher ‘Kit’ Condill, Russian, Eastern European and Eurasian Studies Librarian and Assistant Professor, August 16, 2015
  • Aaron McCullough, Head, Scholarly Communications and Publishing, Office of Research and Assistant Professor, August 16, 2015
  • Celestina Savonius-Writh, Head, History, Newspaper and Philosophy Librarian and Assistant Professor, August 1, 2015

Back to Top

FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information (under Facilities–>Project Information).
Back to Top

EVENTS AND TRAINING: Graduate Assistant Orientation and Training (Fall 2015)
The draft schedule of the Graduate Assistant Orientation and Training week is available. There may be a few tweaks and changes as far as the presenters, but you can start registering your new graduate assistants on the calendar at http://www.library.illinois.edu/calendar/staff/. Training starts on August 17th.

While the Graduate Assistant Orientation/Training sessions are aimed at new graduate assistants in the Library, there are a number of sessions that returning staff members/academic professionals/faculty may be interested in attending. Sessions are open to any Library employee except for Monday morning, August 17th, which is reserved for new GAs only.
Back to Top


If you would like to submit content for the September issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, August 19, 2015.