July Library Office Notes

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ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: Good News!
The University Library was successful in receiving two funding awards from the Campus Facilities Matching Funds Program and one with the College of Veterinary Medicine.

  • Main and Undergraduate Library Entry Renovation – $570,000
    -Replace the north, south and east entry single glazed steel and aluminum doors and sidelights with thermal insulated glazed aluminum doors, side lights and new code compliant exterior door hardware
  • Main Library Corridor and Stairway Renovation – $1,000,000
    -Replace the single pane non-weather stripped east and west glass/metal storefront entry elevations on both west and east plaza entries and emergency exits and reduce number of door opening from eight to four in each plaza entry and emergency exit
    -Replace the flooring surface in the west entry vestibule from brick to carpet squares designed for building entries
    -Remove existing anti-skid strips from terrazzo treads, restore the treads and install embedded anti-skid strips in the west stairway
    -Refinish the wood handrails in the west stairway
    -Replace the wall lighting sconces in the west stairway
  • Collaborative Learning Spaces to Accommodate Growth and Innovation in the current space assigned to the Veterinary Medicine Library.
    -Reconfigure the existing footprint of the library for collaborative learning while providing service spaces for library needs.

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ANNOUNCEMENTS: New Data Assistance Option in Desk Tracker
The Library’s eResearch Implementation Committee has developed a way for research data interactions to be recorded systematically, library-wide. This is critical, because campus administrators have already requested metrics on the Library’s early interactions and this will certainly continue as the campus-wide Research Data Service (RDS) develops.

To record research data interactions, the Desk Tracker Activity Form has a new Question Type option – Data Assistance. This new option was implemented in early July, and it is intended to record help with datasets (not statistical facts), including dataset manipulation, management, access, and acquisition. The Activity Form Description field can be used to record more detailed information about the research data interaction.

“Data Assistance” help text is available in Desk Tracker, in case people need a quick refresher. And next month, Sarah Shreeves and Sarah Williams will be piloting a new Hub training session about research data questions. The session will be on Wednesday, August 6 at 1:00pm in 314 Main Library. It will cover the Library’s role with research data questions, the characteristics of research data questions, example research data questions, and how to refer research data questions.

These “Data Assistance” interactions will not be excluded from the Library’s overall reference reporting, but with this new option, the Library can more easily and effectively query these interactions so that (1) they can be reported to campus administrators who have particular interest in this developing campus-wide service, and (2) they can be analyzed to improve library services.
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ANNOUNCEMENTS: Prizes, Awards, and Contests – Oh my!!
There have been a number of contests and competitions lately that involve giving out prizes or awards to non-employees. In many cases this is an easy non-invasive process, and quickly discussed in a matter of moments. In others, it can involve possible agreements, LegalCounsel, and the Office of Technology Management.

If you are contemplating a contest or competition that will involve either a prize or award, please contact Kathie Veach (veach@illinois.edu) in the Library Business Office for assistance. She can help assist with the process, they do need to be evaluated on a case by case basis.
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ANNOUNCEMENTS: Library Book Sale
Due to remodeling and current space restraints the Library book sale will not be held this year. Please contact Melanie Rusk (mrusk@illinois.edu) if you were holding any materials specifically to be included in the book sale this year and she can route them as appropriate through other channels.
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ANNOUNCEMENTS: FY15 Travel Allowance
The travel allowance for FY 2015 will be $2,000 for tenured faculty and Academic Professionals with an additional $250 for untenured faculty.  Information about University travel in general can be found on the Business Office at http://www.library.illinois.edu/administration/busoff/travel.html 
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ANNOUNCEMENTS: WWI Campus Initiative and Website
The University Library and the Rare Book & Manuscript Library are supporting a cross-campus initiative this fall: “The Great War: Experiences, Representations, Effects”

The project’s website, which will serve as a clearing house for the many events and activities planned around the centenary of the beginning of the war, has been launched at http://www.thegreatwar.illinois.edu.

You can also “Like” the Facebook page which will help you keep track of new related events at https://www.facebook.com/thegreatwaratIllinois.
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ANNOUNCEMENTS: Combined One Physical Reserve Request Forms
To simplify the process of submitting reserve requests, we have merged the Media Reserve Request and Book Reserve Request forms into one Physical Reserve Request form–both the webforms and the MS Word forms. The only difference is that instructors will submit one form rather than two to request that both books and media be placed on reserve at the Undergrad Library.
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ANNOUNCEMENTS: June 30 Innovation Fund Awardees
Each year the Dean sends out requests for Innovation Fund Proposals (deadline June 30 and December 31). The objective of this funding is to provide opportunities for Library Faculty and Academic Professionals to be innovative and make original contributions to the ways in which the Library works. Aligning with the Library’s strategic plan and/or long-term vision, the proposal must do one or more of these premises:

  • Pilot or advance new ideas, services, or technologies
  • Investigate new or alternative ideas, technologies, or processes for conducting or organizing Library activities
  • Encourage users in using and enhancing library-managed content
  • Initiate or advance strategic partnerships with other campus units, other libraries or library consortia; or other organizations
  • Demonstrate scalability

Congratulations to the following faculty for their successful proposals for Innovation Funding!

  • Building a Repository for Print Holdings – William Weathers
  • International Student Search Query Support with the Freebase API – Susan Avery, Jim Hahn

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HR NEWS: Larry Miller Announces Retirement
After 55 years of service to the campus and University Library, Larry Miller will retire from his position as Slavic Studies Bibliographer in August of 2014. During Larry’s tenure, he has witnessed the astounding growth and success of the Slavic collection, which is now the 3rd largest in North America behind only the Library of Congress and Harvard University. Although Larry will be retiring, he plans to visit the Library often to continue his research and scholarship.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of June 24, 2014 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
search_status_july
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HR NEWS: Civil Service Staff Openings
Below is a summary of current civil service staff openings as of June 26, 2014 (click on graphic below to enlarge).
openings_july
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HR NEWS: Performance Review for Civil Service Employees
The deadline for Civil Service employee Performance Reviews has been extended. Evaluations are due for all Library Civil Service Employees on July 15, 2014.
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HR NEWS: New Appointments

  • Susan Avery, CPS Division Coordinator, August 16, 2014, three year term. (Was serving as Interim while JoAnn Jacoby was on sabbatical.)
  • Joanne Kaczmarek, Division Coordinator for Special Collections, August 16, 2014, three year term.

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HR NEWS: New Employees 
Academic Professional (since May 31, 2014)

  • James V. Whitacre, Geographic Information Systems Specialist, Scholarly Commons, June 1, 2014
  • Megean Osuchowski, Help Desk Coordinator, Library IT, June 9, 2014
  • (Jemma) Ja Eun Ku, Internet Applications Systems Specialist, Library IT, June 30, 2014

Civil Service (since May 31, 2014)

  • Wendy Wolter, Administrative Aide, Library Administration, Room 246, June 1, 2014
  • Angela Gruendl, Library Specialist, Mathematics Library, June 16, 2014
  • Sarah Heald, Content Management Services, .49FTE, Oak Street Reading Room, June 16, 2014

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HR NEWS: Retirements
The Library would like to recognize a new retirement as of May 31, 2014.

  • Sharon McFarland, Grainger Engineering Library, June 29, 2014

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FACILITIES: Projects in Planning

  • Main Library – Room 1 Renovation for Technical Services – CAM will provide new space and furniture for the staff currently located in room 220 Main Library. The room is being vacated of collection material and wall repair and painting have begun. Library Project.
  • Main Library – Parking Lot E3 Drainage Study Consultant has finalized the plan for resolving the water overflow from the E3 parking lot into the west basement entry and loading dock. Campus Parking is reviewing construction delivery methods and schedule. The work will be done summer 2014 or summer 2015. Facilities & Services, Campus Parking and Library project.
  • Main Library – Gregory Drive Sidewalk/abandon electric vault cover replacement. Consultant is designing the replacement lid/sidewalk for a section of sidewalk along the south side of the Main Library that has major deterioration. Facilities & Services’ project.
  • Main Library – 1st floor center restroom renovation. The project will renovate both spaces providing one accessible women’s and one accessible men’s restroom on the first floor adjacent to the Marshall Gallery. Project out to bid. Construction to start Fall 2014. Facilities & Services’ project.
  • Main Library – Room 220 operational planning for Scholarly Commons and Center for Innovation in Teaching and Learning (CITL) services. Schedule for renovation is being developed.
  • Grainger Engineering Library & Information Center – Design Center – New collaboration project between the College of Engineering and Grainger Engineering Library Current proposal would re envision the west end of the basement level – room 000 and the center section.
  • Horticulture Field Laboratory – University Archives NEH Grant Remodeling – The project will replace the existing environmental system for the three existing vaults, construct a new vault for instrument storage in room 108 and install fire suppression in all 4 vaults. In the process of completing the design development phase, reviewing the budget and schedule.
  • Undergraduate Library – planning for additional panel enclosures and reading/collaboration tables for the Media Commons.

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FACILITIES: Projects in Construction

  • Main Library – Air Conditioning Plant – Main Stacks Cooling Tower Replacement. Two existing cooling towers located above the 4th Main Stack addition will be replaced in the next 9 months. Site mobilization will take place in late September 2014 and cooling tower replacement starting in October 2014. The southeast section of Parking Lot E3 will be closed in September for construction staging. Facilities & Services project
  • Main Library – Phase 2B Masonry Restoration and Window Replacement – North Lightcourt. Mortar grinding is 100% complete. Window replacement has started in mid-June 2014.
  • Main Library – Room 146 renovation in preparation for the University Archives relocation. Painting and flooring replacement and window shade installation complete. Electrical and data work to follow the completion of the shelving and furniture layout.
  • Undergraduate Library – Upper Level Flooring replacement project. The upper level of the UGL is out of service until the end of July 2014. Please be aware 291 UGL scheduling will need to be reserved in other Library instructional labs. The circulation desk will be set up temporarily in the lower level for the duration of the project. Contractor currently working on the last phase of the project to complete three weeks ahead of schedule.
  • Campus Streets – Surface Replacement Projects – Summer 2014 Please visit the following links for project descriptions and scheduling.
    -Sixth Street from Gregory to Armory will be done in phases to allow the E3 parking lot adjacent to the Main Library to remain open during the project. http://www.fs.illinois.edu/projects/major-campus-street-projects
    -Fourth Street from Kirby to Armory http://www.fs.illinois.edu/projects/major-campus-street-projects/fourth-street
    -Gregory Drive from First to Fourth http://www.fs.illinois.edu/docs/default-source/default-document-library/2014-05-16_gregorystreetphasei.pdf?sfvrsn=0
    -Stadium Drive from Neil to Oak http://www.fs.illinois.edu/projects/major-campus-street-projects/stadium-drive

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FACILITIES: Projects in Completion

  • Main Library – Preservation 425, 425A, 425B, 425C, 427, 429, 437 and 439. Preservation staff have completed their move into their office spaces with final remodeling of labs to follow. F&S will be providing construction services in rooms 425A, 425B and 439 (labs and work rooms).
  • Main Library – Room 106 Renovation The room should be finished by mid summer. It will be a hybrid conference/seminar/limited instruction space. The space is intended to provide flexible arrangements with 8 mobile tables, 35 chairs with casters, 3 – 80” flat panel displays mounted on N. W. & E. walls. Library IT is working with CITES on finalizing the necessary comments for the A/V in the room.
  • Undergraduate Library – painting additional columns on the upper level to match the blue columns in the north portion of the Media Commons.
  • Grainger Engineering Library – wood flooring restoration. F&S will start in room 240 (large center space), then room 252 and finish in room 200.\
  • Grainger Engineering Library – 4th floor window treatment replacement.

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EVENTS AND TRAINING: Knot Forgotten: The Tennyson Library of Crochet at Illinois
crochet
Join RBML as we celebrate the acquisition of the Tennyson Library of Crochet. There will be an exhibit on the first floor of the library and in the Marshall Gallery during the month of July, in addition to a variety of great events.

The collection has been donated to the Rare Book & Manuscript Library by Gilbert Witte, long-time employee of the University Library. Named the Tennyson Library of Crochet for Witte’s great-grandmother Flora Emily Tennyson, the collection documents the history and practice of the craft through journals, patterns, samples, and manuals. The Tennyson Library of Crochet consists of over 7,000 items in all, ranging in date from 1843 to the present.

Knot Forgotten Events:

  • “Crochet and Kvetch” on Wednesday, July 9 at 3:00 p.m. in the Library’s 4th floor staff lounge.
  • Lunchtime exhibit tours on Tuesday, July 15 and Thursday, July 24 from 12:00 p.m. to 1:00 p.m.
  • The Lorado Taft statues at the east side entrance of the library will be dressed to impress in crocheted attire during the month of July!
  • Knot Forgotten Extravaganza!
    Friday, July 18:
    -Crochet class for children (age 8 and above, 8 children total) from 10:00 a.m. to 11:00 a.m. in the Marshall Gallery. Register at https://illinois.edu/fb/sec/4929352.
    -Crochet class for adults from 2:00 p.m. to 3:00 p.m. in the Marshall Gallery. Register at https://illinois.edu/fb/sec/9971983.
    -Reception, including ugly sweater contest, from 3:00 p.m. to 5:00 p.m. in the Marshall Gallery.

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EVENTS AND TRAINING: Chair Yoga Breaks with Christine Janak
Feeling sleepy, stressed, sad, or sickly? Any or all of the above? Take some time for yourself to breathe deep, relax, and rejuvenate. During these 30-minute chair yoga breaks, we will focus on pranayama (yogic breathing) techniques that directly affect the parasympathetic nervous system, triggering the healing “relaxation response.” Yoga literally means “union,” so we will use this breath in connection with gentle movements and stretches to unify body and mind and to cultivate a state of calm, focused awareness. No yoga experience necessary, just bring you, an open mind, and perhaps a friend!

Christine Janak is a certified RYT-200 yoga instructor.

Room 106 Main Library
Tuesdays 11:30 – 12:00
Thursdays 2:00 – 2:30

Register on the Staff Calendar: http://www.library.illinois.edu/calendar/staff/
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If you would like to submit content for the August 1 issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, July 23, 2014.

June Library Office Notes

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ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING

ANNOUNCEMENTS: Collections and Technical Services Update
Initiatives/projects underway:

  • As many of you have seen, the Office of Collections has been systematically “branding” e-resources for the first time. We plan on continuing that process – although most of the biggies are done.
  • We also anticipate launching a new e-resource usage service from EBSCO in the coming year that will provide a more comprehensive look at e-resource usage.
  • We are looking to identify any historically underspent collections funds with the intent of working with the subject specialists on those. This has been discussed with CDC.
  • CDC has a working group that is completing a review of er14. The intent is to review expenditures, identify items that may be moved to individual subject funds, and to restructure the fund to facilitate its management.
  • We are also in the process of preparing collections budget projections for the next fiscal year. Anticipate the projections of inflation, etc… after next week’s CDC meeting.

With respect to Technical Services, there really are more projects that can be mentioned in the time given, but a few of the larger time commitments include:

  • Well, Acquisitions is closing the books on this fiscal year. That pretty much takes up most of their time right now.
  • Toward the end of last calendar year, we began a process of digitizing books rejected by the last Google digitization project. This involved personnel from preservation, conservation, CAM, CMS, and DCC.
  • Hot on the heels of that is an effort to ramp up to digitize an additional 200,000 volumes that Google has identified as being desirable. The same players have been involved.
  • Systematic shifts of materials from Stacks to Oak St from the Dewey classifications identified with the Physical and Life Sciences.
  • As you saw in Inside Illinois, deduplication of periodicals at Oak St is starting. This is a process of deduplicating those holdings that match those in the CIC’s Shared Print Repository as well as looking at retaining single copies of titles that we hold in multiple copies locally.

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ANNOUNCEMENTS: Research Data Service Update
The Library welcomes Heidi Imker, newly-appointed Director of the Research Data Service. The Research Data Service is a campus-wide service based in the Library that is intended to support the needs of researchers who need to manage and preserve research data, regardless of subject area. The Research Data Service is supported by the Offices of the Vice Chancellor for Research and the Provost, and it will provide services from the Library’s Scholarly Commons. Over the summer Heidi will be working with librarians in the Scholarly Commons and the eResearch Implementation Committee to identify ways to make existing and new research data services offered by the Library visible and accessible to faculty and other researchers on campus. Heidi’s office is in 312 Library, and her email address is imker@illinois.edu. Please stop by and say hello.

The eResearch Implementation Committee is piloting a service called EZid, which allows researchers to register research datasets and to obtain a permanent URL for the dataset (DOI—digital object identifier). The EZid service, supported by Purdue University, provides a simple way for libraries to help researchers register their datasets. As libraries assign identifiers for data sets, they provide information to researchers about supporting long-term access to their data. As researchers increasingly need to link to their datasets, as part of a publication or to fulfill a grant requirement, libraries participating in the EZid service will be able to provide a solution to this need. Last week the EZid service at the University of Illinois went “live” by assigning its first DOI to a dataset for the Illinois Climate Network.

The eResearch Implementation Committee is hosting a blog that features entries about research data access and preservation. If you haven’t seen it yet, please take a look at the most recent post on preservation file formats prepared by Kyle Rimkus, and browse the other entries as well: https://publish.illinois.edu/research-data/
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HR NEWS: Summer 2014 Book Reserves at Central Circulation
Due to remodeling happening in the Undergraduate Library this summer, all book reserves we process for Summer 2014 will be housed at Central Circulation (Main Library) rather than the Undergraduate Library. (Media reserves will be housed at the Undergraduate Library, as usual.) Book reserves can be placed in either the Undergraduate Library or Central Circulation for Fall 2014.
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HR NEWS: Media Services Moving from CMS
With the development of the Media Commons <http://www.library.illinois.edu/ugl/mc/> at the Undergraduate Library, in the same building as the main media collection on campus, it makes sense to consolidate Library media services in one place. Starting with the new fiscal year in July, UGL is taking over the media ordering that CMS has done. They will also be overseeing the streaming media collection. (CMS will continue to process media reserves, both DVD and streaming.)

Also, media cataloging is moving to Content Access Management.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of May 30, 2014 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
search_status_june

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HR NEWS: Civil Service Staff Openings
Below is a summary of current civil service staff openings as of May 27, 2014 (click on graphic below to enlarge).
openings_june
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HR NEWS: Performance Review for Civil Service Employees
Civil Service employee Performance Reviews will be due for all Library Civil Service Employees on June 30, 2014.

Performance review should be a continuing, ongoing activity between employees and their supervisors. Regular performance evaluation encourages communication about job expectations and provides the opportunity for supervisors to give important feedback to their employees relative to their meeting performance standards. It also provides a basis for determining job training or development needs for employees. For employees not covered by the collective bargaining process, performance review also supports the process of determining merit salary increases.

The performance review should be conducted on a schedule that accommodates the work cycle of the unit. The structure of the review process should also meet the needs of the unit. Some units may prefer a highly structured and formal process while others may accomplish their goals through an informal process. Units may use evaluation forms that best meet their needs, including those now used for probationary and open range employees, or those used in the academic professional process. Units may also continue to use forms they may have developed for employees currently evaluated or may develop or modify other forms, provided they include the required components listed below.

In general, the required components of the review are the following:

  • A written understanding, between the supervisor and the employee, of the major duties and responsibilities of the job held i.e., a job description.
  • A supervisor’s written and signed evaluation of current performance compared to expected performance.
  • A meeting between supervisor and employee to review the evaluation, which might include a discussion of plans and goals for the coming year.
  • The employee’s signature on the evaluation form to signify that the employee and the supervisor have discussed the contents of the review. By signing, the employee is not signifying agreement with the review, only that the discussion was held. The employee may provide comments on the evaluation either verbally or in writing. A copy of the review is provided to the employee.
  • The supervisor’s written and signed evaluation, together with any written employee comments, to be placed in the employee’s unit file.

In addition, in instances where employees are members of a bargaining unit, supervisors should consult the appropriate bargaining agreement to determine if there are additional requirements.

Any questions regarding this policy, its implementation, or the appropriateness of a particular evaluation form should be directed to the Labor and Library Human Resources, 333-8169.
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HR NEWS: Acting Assistant Dean of Libraries for Advancement
Starting June 1st, the Acting Assistant Dean of Libraries for Advancement will be Jason Quackenbush (the Library’s current Associate Director of Annual Funds). Jason takes over for Vicki Trimble who retired on May 30, 2014.
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HR NEWS: Retirements
We’d like to recognize all retirements as of April 30, 2014. New additions are in italics below.

Academic Professional

  • Vicki Trimble, Advancement, May 30, 2014

Faculty

  • Barbara Ford, Mortenson Center for International Library Programs, May 30, 2014
  • Frances Jacobson Harris, University High School Librarian, June 29, 2014

Support Staff

  • Mary Anderson, Acquisitions, May 30, 2014
  • Tina Brown-Warren, International and Area Studies Library, April 30, 2014
  • Margaret Lewis, Mathematics Library, June 27, 2014
  • Marquita Miller, University Librarian’s Office, May 30, 2014
  • Betty Smith, Central Access Services, May 30, 2014
  • Helen Sullivan, Archives Research Center, May 30, 2014
  • Katherine Swan, Map & Geography Library, May 30, 2014
  • Beth Trotter, Acquisitions, April 30, 2014
  • Barbara Trumpinski, ACES Library, June 29, 2014

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HR NEWS: Nontraditional Degree Program at EIU

Making the Grade: Nontraditional Degree Program
Eastern Illinois University

What is the Bachelor of Arts in General Studies Degree Program?
The program is a nontraditional approach to obtaining a fully accredited Bachelor of Arts degree. Complete a Bachelor’s degree in General Studies (BGS) from Eastern Illinois University during nights and weekends at Parkland College. It is recommended that a prospective student have at least 60 hours of earned college credit at the time of application. You can view more information regarding the general studies program at www.eiu.edu/~bgs.

  • Designed for adults who have family and career responsibilities
  • Combines academic principles with advancements in Technology to provide ways to achieve degree completion
  • Well suited to serve the educational needs of adults who cannot access University course work in a traditional manner

Join us for a free noon hour presentation given by Audrey Bachelder, Academic Advisor for the BGS program on Tuesday, June 24, 2014. The session will be held from Noon – 1:00 p.m., at Veterinary Medicine Basic Sciences Bldg., Rm. 2271C, 2001 S. Lincoln, Urbana. Registration is REQUIRED. Register early for this session at https://illinois.edu/fb/sec/7211321 since space will be limited.

Bring your lunch and join us for an informative and free alternative to fast food restaurants and long lines. Or, if you prefer, we will order a sandwich and chips for you from Jimmy Johns for $6.50.

Please make your reservation by Friday, June 20, 2014. You will receive a confirmation email to let you know your registration has been accepted. If you have questions please call Cindy Reed 333-2137 or email c-reed3@illinois.edu.
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FACILITIES: Projects in Planning

  • Main Library – Room 1 Renovation for Technical Services – CAM will provide new space and furniture for the staff currently located in room 220 Main Library. Room 44 Main Library is being prepared for CMS’s move in the coming month, gift collections, shelving and processing area will be moving to 7A after CMS moves to room 44. Library Project.
  • Main Library – Room 146 Renovation for University Archives will provide a newly remodeled services point for the unit. This is the implementation of the NSM planning. The collection, staffing and reading areas are in the final stage of design. The 146 suite painting is complete, flooring removed and new flooring to be installed starting next week. Library project.
  • Main Library – Stacks Chiller Tower Replacement Facilities & Services will be replacing two existing chiller towers located on the 4th Main Stack Addition roof with two high efficiency units. Bidding has been completed. Construction start date May 15, 2014 with the tower replacement taking place in October 2014 after the summer major cooling season. Facilities and Services project.
  • Main Library – Parking Lot E3 Drainage Study Consultant has finalized the plan for resolving the water overflow from the E3 parking lot into the west basement entry and loading dock. Campus Parking is reviewing construction delivery methods and schedule. The work will be done summer 2014 or summer 2015. Facilities & Services, Campus Parking and Library project.
  • Main Library – Gregory Drive Sidewalk/abandon electric vault cover replacement. Consultant is designing the replacement lid/sidewalk for a section of sidewalk along the south side of the Main Library that has major deterioration. Facilities & Services’ project.
  • Main Library – 1st floor center restroom renovation. The project will renovate both spaces providing one accessible women’s and one accessible men’s restroom on the first floor adjacent to the Marshall Gallery. Bid documents being completed. Construction to start Fall 2014. Facilities & Services’ project.
  • Main Library – Room 220 operational planning for Scholarly Commons and Center for Innovation in Teaching and Learning (CITL) services. Schedule for renovation is being developed.
  • Grainger Engineering Library & Information Center – Design Center – New collaboration project between the College of Engineering and Grainger Engineering Library Current proposal would re envision the west end of the basement level – room 000 and the west end of the first floor – room 100. A phased project with the early phase anticipated to be ready for the fall semester 2014.
  • Horticulture Field Laboratory – University Archives NEH Grant Remodeling – The project will replace the existing environmental system for the three existing vaults, construct a new vault for instrument storage in room 108 and install fire suppression in all 4 vaults. In the process of completing the design development phase, reviewing the budget and schedule.
  • Undergraduate Library – planning for additional panel enclosures and reading/collaboration tables for the Media Commons.

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FACILITIES: Projects in Construction

  • Main Library – Air Conditioning Plant – Main Stacks Cooling Tower Replacement. Two existing cooling towers located above the 4th Main Stack addition will be replaced in the next 9 months. Site mobilization will take place in late September 2014 and cooling tower replacement starting in October 2014. The southeast section of Parking Lot E3 will be closed in September for construction staging. Facilities & Services project
  • Main Library – Phase 2B Masonry Restoration and Window Replacement – North Lightcourt. Mortar grinding is 95% complete. Mortar pointing is nearing completion with wash down in progress. Window replacement will start in mid-June 2014.
  • Main Library – Room 146 renovation in preparation for the University Archives relocation. Painting is complete, flooring replacement to start in May, window shades to follow. Electrical and data work to follow the completion of the shelving and furniture layout.
  • Undergraduate Library – Upper Level Flooring replacement project. The upper level of the UGL is out of service until the end of July 2014. Please be aware 291 UGL scheduling will need to be reserved in other Library instructional labs. The circulation desk will be set up temporarily in the lower level for the duration of the project. Furniture and equipment has been moved out of areas 1 & 2 in preparation for the contractors to start removal. Start date May 19, 2014.
  • Undergraduate Library – painting additional columns on the upper level to match the blue columns in the north portion of the Media Commons. There are a few columns remaining and spot repair and painting in the lower level.
  • Grainger Engineering Library – wood flooring restoration. F&S will start in room 240 (large center space), then room 252 and finish in room 200. Start date May 19, 2014.
  • Grainger Engineering Library – 4th floor window treatment replacement. Moving forward to remove the existing horizontal blinds then install window film.
  • Campus Streets – Surface Replacement Projects – Summer 2014 Please visit the following links for project descriptions and scheduling.
    -Sixth Street from Gregory to Armory will be done in phases to allow the E3 parking lot adjacent to the Main Library to remain open during the project. http://www.fs.illinois.edu/projects/major-campus-street-projects
    -Fourth Street from Kirby to Armory http://www.fs.illinois.edu/projects/major-campus-street-projects/fourth-street
    -Gregory Drive from First to Fourth http://www.fs.illinois.edu/docs/default-source/default-document-library/2014-05-16_gregorystreetphasei.pdf?sfvrsn=0
    -Stadium Drive from Neil to Oak http://www.fs.illinois.edu/projects/major-campus-street-projects/stadium-drive

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FACILITIES: Projects in Completion

  • Main Library – Preservation 425, 425A, 425B, 425C, 427, 429, 437 and 439. Preservation staff have completed their move into their office spaces with final remodeling of labs to follow. F&S will be providing construction services in rooms 425A, 425B and 439 (labs and work rooms).
  • Main Library – Room 106 Renovation The room should be finished by mid summer. It will be a hybrid conference/seminar/limited instruction space. The space is intended to provide flexible arrangements with 8 mobile tables, 35 chairs with casters, 3 – 80” flat panel displays mounted on N. W. & E. walls. Library IT is working with CITES on finalizing the necessary comments for the A/V in the room.

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FACILITIES: BEAP (Building Emergency Action Plan) Update
Please see the PDF below from the May 21, 2014 presentation.

BEAP Update

The requirements for the BEAPS are:

  • An employer must have an emergency action plan in writing, kept in the workplace and available to employees for review. The BEAPs for Library facilities are kept on the wiki and print copied are in the red emergency kits.
  • An employer must have and maintain an employee alarm system. The Library will be using building PA systems where available (Main, Grainger, ACES and UGL), megaphones in certain red emergency kits and we have the Illini Alert system (please sign up your cell phone if you haven’t).
  • An employer must designate and train employees to assist in a safe and orderly evacuation of employees. The Library BEAPs contain the designated employees and there will be one onsite training session (presented by the Director of Campus Emergency Planning – Todd Short) for each building that will be filmed and available to employees that were unable to attend and new incoming employees. Each employee should have one building for their primary work space/office.
  • An employer must review the emergency action plan with each employee covered by the plan. Each departmental library and unit head is responsible for making certain their employees have reviewed the emergency action plan along with new employees.
    -When the plan is developed or the employee is assigned initially to a job
    -When the employee’s responsibilities under the plan change
    -When the plan is changed

This information is obtained from:
https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=9726&p_table=standards

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If you would like to submit content for the July 1 issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, June 25, 2014.

May Library Office Notes

Posted on by

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING

ANNOUNCEMENTS: Library Joins OCLC Research Library Partnership
We have joined the OCLC Research Library Partnership and will explore the value of the Partnership. Our liaison is Roy Tennant, who welcomes your questions. OCLC lists the benefits and opportunities of the Partnership as:

  • The opportunity to work with similarly motivated institutions to collaboratively address changing architectural, workflow and service issues.
  • Invitations to Partners-only working groups that focus on high-priority needs and issues.
  • Invitations to Partners-only programs, educational events and symposia.
  • Working on areas of common interest with colleagues across the world and across sectors.
  • Sharing collections and continuing to build and refine resource-sharing capacities.
  • Improving the management of the cultural and scholarly record.
  • Contributing to the developing practices and economics of research information description.
  • Benefiting from data mining efforts to improve service and inform management of collections.
  • Helping to form community views of best practices in a range of key arenas.
  • Active engagement in the collaborative design of our collective future.
  • Serving on working groups

Lists include:

  • The Primary Sources Listserv is open to your staff with interests in rare books, archives, and special collections.
  • The Research Information Management Interest Group List is open to those with an interest in ways the library can better support scholarly research.
  • The Metadata Management Interest Group List is open to individuals involved in creating and using metadata (not just technical services staff).
  • Heads of Systems Listserv is open to staff with an interest in systems-related issues (not limited to Heads of such departments).
  • Announcements to Partners Listserv is used to communicate weekly updates with staff at OCLC Research Library Partner institutions about Partnership work, events, publications and participation opportunities. It is a moderated listserv open to all individuals from OCLC Research Library Partnership institutions, at all levels with all interests. (OCLC encourages as many of us as are interested to join this low-overhead, informative list.)

For more information about the lists or to sign up, visit http://www.oclc.org/research/partnership/lists.html. To get a sense of the outcomes of recent work, visit the publications page:
http://www.oclc.org/research/publications/reports.html.
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ANNOUNCEMENTS: iPads at MPAL
The Music and Performing Arts Library (MPAL) is now circulating iPads. Anyone with an iCard may check out an MPAL iPad for a one-week loan period. The iPads have a variety of apps for music, dance, and theatre study and creation, as well as productivity apps such as Evernote and EasyBib. More information about the MPAL iPads can be found at http://uiuc.libguides.com/MPALiPads.
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ANNOUNCEMENTS: New IDNC Website
The History, Philosophy and Newspaper Library introduced a new website for the Illinois Digital Newspaper Collections (IDNC) at http://idnc.library.illinois.edu.

The IDNC is a free online archive of digitized historic newspapers and trade journals organized in four different collections. Using Veridian Digital Library software, the IDNC offers a modern and user-friendly way to access unique research tools and engage with the past. The new website will replace Olive Active Paper which will be retired over Summer 2014.

The website includes interactive features allowing users to tag articles, correct OCR text, and share their findings on social media. In order to provide the most accurate content, the History, Philosophy and Newspaper Library is seeking the public’s assistance in correcting headlines and article text; please send corrections to idnc@library.illinois.edu.
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ANNOUNCEMENTS: Library T-Shirts For Sale
University Library t-shirts are available for purchase in the Advancement Office. The t-shirts are orange with blue lettering and come in small, medium, large, and extra-large sizes. The t-shirts are folded, compressed, and packaged in a unique book form. Since they are shrink-wrapped, they would make perfect gifts (e.g., for graduate assistants or student employees); however, this also means that opened t-shirts cannot be returned or exchanged. In keeping with licensing guidelines, t-shirts may only be sold to Library faculty and staff. They are $15 each, cash (exact change preferred) or checks, and available in 227 Main Library. 
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ANNOUNCEMENTS: Library Acquires Erlewine Astrology Collection
The University Library has acquired the extensive collection of astrology journals and books belonging to Michael Erlewine, an American musician, astrologer, photographer, TV host, and Internet entrepreneur. The collection includes many videos, calendars, kits, and tarot card decks, and more than 16,000 books and periodicals—4,000 of which no other library appears to hold. Read more at http://www.library.illinois.edu/news/erlewine.html.
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ANNOUNCEMENTS: Mortenson Associates 2014
We expect 32 librarians from China, Colombia, Costa Rica, Ghana, India, Iran, Kazakhstan, Kenya, Korea, Kyrgyzstan, Malawi, Nigeria, Pakistan, Philippines, Qatar, Serbia, South Africa, Uganda, and Zimbabwe for the 2014 Mortenson Associates program. The program, “Imagine, Question, Connect: A Professional Development Program for Library Innovators and Decision-Makers,” will take place in Urbana from May 29-June 14, 2014. Participants will engage with other library professionals in a variety of workshops and library tours, and will attend the Next Library 2014 Conference in Chicago.  http://www.nextlibrary.net/. We are still looking for volunteers to be friends with visiting associates. Contact Jamie Luedtke jluedtke@illinois.edu to volunteer or if you have questions.
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ANNOUNCEMENTS: READ Global
Eight READ Global staff from India, Nepal, and Bhutan will participate in the Mortenson Associates program. They will have some special programming as well as participate in the Small Public Library Management Institute that the Illinois State Library holds for rural librarians. During their stay they will also be engaged in a train-the-trainer program. They will return to their home countries to deliver training to librarians in READ Centers in all three countries. Mortenson Center staff will participate in the regional training sessions.
http://readglobal.org/
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ANNOUNCEMENTS: New E-reserve Services
CMS has added two new formats to our e-reserves services: still images and video recordings.

Still image e-reserves are now processed by CMS with support for using ARTstor provided by Sarah Christensen <schrstn@illinois.edu>, the Library’s Visual Resources Curator <http://www.library.illinois.edu/visualresources>.

  • Images in digital collections (e.g. ARTstor)
  • Images on the web (legally posted)
  • Scanned images
  • Etc.

Click here for information on how to use ARTstor for still images in the classroom and reserves. <http://uiuc.libguides.com/instructional_images>

Video e-reserves are now a regular part of e-reserves.

  • Streaming video in the Library’s online catalog.
  • Video on the web (legally posted)
  • Clips from feature films and documentaries
  • Etc.

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ANNOUNCEMENTS: Notes about Tornado Watches
Spring weather in Illinois means tornado watches. Central Access Services uses the library PA system to announce National Weather Service (NWS) tornado watches in the Main Library. The announcement is made twice. We also notify the larger U of I campus library community of tornado watches by emailing the LIBNEWS listserv. The email and the announcement are as follows:

Champaign County is under a “tornado watch” alert from ________ a.m./p.m. to ________ a.m./p.m. This means that conditions are favorable for a tornado to form. Turn on the radio and listen for further announcements. Be prepared to take cover in the event that civil defense sirens sound. Should “take cover” warnings be heard, library staff should be prepared to implement unit’s tornado plan and assist in the movement of personnel and library users to protected areas. Patrons should evacuate to the Undergraduate Library Tunnel.

On occasion, libraries have interpreted a tornado WATCH announcement to mean they should move to a tornado-safe shelter to take cover. Please note that the text of our tornado watch is intended to remind libraries what to do if the NWS issues a tornado warning for Champaign or Urbana.

In keeping with our procedures, we announce warnings if they are issued for Champaign County, but it is unlikely that we would have time to announce warnings for Champaign-Urbana if tornado sirens sounded. It’s worth noting that not all tornado warnings are preceded by tornado watches.
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ANNOUNCEMENTS: Kudos
Congratulations to Sue Searing for having been appointed to the Board of College & Research Libraries. Sue joins Lori Mestre on the Board of one of the most prestigious publications in the profession.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of April 29, 2014 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search_status_may
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HR NEWS: Civil Service Staff Openings
Below is a summary of current civil service staff openings as of April 29, 2014 (click on graphic below to enlarge).

openings_may
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HR NEWS: Floating Holidays
Use it or lose it! The deadline for using your floating holidays is fast approaching. If they are not used by June 30th, they will be lost. University policy does not allow them to carry forward to the next fiscal year. If you are civil service contact Kim Hutcherson khutcher@illinois.edu or 333-5480, for academic professionals and faculty check your records on https://my.library.illinois.edu/login.asp?/vacation/submitdays.asp.
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HR NEWS: Retirements

Academic Professional

  • Vicki Trimble, Advancement, May 30, 2014

Faculty

  • Barbara Ford, Mortenson Center for International Library Programs, May 30, 2014
  • Frances Jacobson Harris, University High School Librarian, June 29, 2014

Support Staff

  • Mary Anderson, Acquisitions, May 30, 2014
  • Margaret Lewis, Mathematics Library, June 27, 2014
  • Marquita Miller, University Librarian’s Office, May 30, 2014
  • Betty Smith, Central Access Services, May 30, 2014
  • Helen Sullivan, Archives Research Center, May 30, 2014
  • Beth Trotter, Acquisitions, April 30, 2014

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HR NEWS: Review of AP Employees

Library Human Resources want to remind you that as mandated in Communication No. 22: Annual Review of Academic Professional Employees, supervisors of Academic Professionals need to complete a written performance review for their AP employees. The policy and procedural guidelines are available at:

http://www.provost.illinois.edu/communication/22/Comm22.pdf

Because of anticipated earlier deadlines for budget submission, the date for completing the AP reviews is being moved up. Evaluations for Library Academic Professional employees will be due by 5:00 p.m., Friday, May 16, 2014, in the Library Human Resources Office.

Academic Human Resources reminds us that: “At its heart, an effective performance review system strives to improve even the most distinguished performance by eliminating productivity barriers and sponsoring innovation. Now more than ever, it is critical that we recognize exceptional performers and guide others to optimize their contributions. In all, the annual performance review translates into better performance and provides an opportunity to:

  • Recognize exceptional performance
  • Identify underperformance and prioritize expectations
  • Establish goals and stimulate employee investment
  • Align career interest with career paths and professional development opportunities.”

Commonly used performance review instruments are available via the link below:
http://www.provost.illinois.edu/communication/22/index.html

Any questions may be directed to the Library Human Resources Office.
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FACILITIES: Projects in Planning

  • Main Library – Room 1 Renovation for Technical Services – CAM will provide new space and furniture for the staff currently located in room 220 Main Library. Room 44 Main Library is being prepared for CMS’s move in the coming month, gift collections, shelving and processing area will be moving to 7A after CMS moves to room 44. Library Project.
  • Main Library – Room 146 Renovation for University Archives will provide a newly remodeled services point for the unit. This is the implementation of the NSM planning. The collection, staffing and reading areas are in the final stage of design. Library project.
  • Main Library – Stacks Chiller Tower Replacement Facilities & Services will be replacing two existing chiller towers located on the 4th Main Stack Addition roof with two high efficiency units. Bidding has been completed. Construction start date May 15, 2014 with the tower replacement taking place in October 2014 after the summer major cooling season. Facilities and Services project.
  • Main Library – Parking Lot E3 Drainage Study Consultant has finalized the plan for resolving the water overflow from the E3 parking lot into the west basement entry and loading dock. Campus Parking is reviewing construction delivery methods and schedule. The work will be done summer 2014 or summer 2015. Facilities & Services, Campus Parking and Library project.
  • Main Library – Gregory Drive Sidewalk/abandon electric vault cover replacement. Consultant is designing the replacement lid/sidewalk for a section of sidewalk along the south side of the Main Library that has major deterioration. Facilities & Services’ project.
  • Main Library – 1st floor center restroom renovation. The project will renovate both spaces providing one accessible women’s and one accessible men’s restroom on the first floor adjacent to the Marshall Gallery. Currently reviewing the 95% construction documents. Facilities & Services’ project.
  • Main Library – Room 220 operational planning for Scholarly Commons and Center for Innovation in Teaching and Learning (CITL) services. Schedule for renovation is being developed.
  • Grainger Engineering Library & Information Center – Design Center – New collaboration project between the College of Engineering and Grainger Engineering Library Current proposal would re envision the west end of the basement level – room 000 and the west end of the first floor – room 100. A phased project with the early phase anticipated to be ready for the fall semester 2014.
  • Horticulture Field Laboratory – University Archives NEH Grant Remodeling – The project will replace the existing environmental system for the three existing vaults, construct a new vault for instrument storage in room 108 and install fire suppression in all 4 vaults. In the process of completing the design development phase, reviewing the budget and schedule.
  • Undergraduate Library – planning for additional panel enclosures and reading/collaboration tables for the Media Commons.

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FACILITIES: Projects in Construction

  • Main Library – Phase 2B Masonry Restoration and Window Replacement – North Lightcourt. Mortar grinding is complete. Mortar pointing began this week with the sequence of completion to be east, north, west and south elevations. The contractors are aware of the finals schedule and intend to continue with the pointing unless the noise is a problem. Window replacement will start in mid-June 2014.
  • Main Library – Room 146 renovation in preparation for the University Archives relocation. Painting is complete, flooring replacement to start in May, window shades to follow. Electrical and data work to follow the completion of the shelving and furniture layout.
  • Undergraduate Library – Upper Level Flooring replacement project. The upper level of the UGL will be out of service until the end of July 2014. Please be aware 291 UGL scheduling will need to be reserved in other Library instructional labs. The circulation desk will be set up temporarily in the lower level for the duration of the project. CITES is currently investigating alternative locations for room 289. Print reserves will be held at the circulation desk in the Main Library for the summer. Start date May 19, 2014.
  • Undergraduate Library – painting additional columns on the upper level to match the blue columns in the north portion of the Media Commons.
  • Grainger Engineering Library – wood flooring restoration. F&S will start in room 240 (large center space), then room 252 and finish in room 200. Start date May 19, 2014.
  • Grainger Engineering Library – 4th floor window treatment replacement. On hold until F&S and the Library replace several failed thermal glazing panels.
  • Campus Streets – Surface Replacement Projects – Summer 2014 Please visit the following link for project descriptions and scheduling. The Sixth Street from Gregory to Armory will be done in phases to allow the E3 parking lot adjacent to the Main Library to remain open during the project. http://www.fs.illinois.edu/projects/major-campus-street-projects

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FACILITIES: Projects in Completion

  • Main Library – Preservation 425, 425A, 425B, 425C, 427, 429, 437 and 439. Preservation staff have completed their move into their office spaces with final remodeling of labs to follow. F&S will be providing construction services in rooms 425A, 425B and 439 (labs and work rooms).
  • Main Library – Room 310 and 312 – Research Data Services. The two office spaces are finished with remodeling, furniture has been installed, power/data updated and window treatment. The new director of RDS should be arriving in a few months with two staff member hires to follow.
  • Main Library – Room 106 Renovation The room should be finished by mid-summer. It will be a hybrid conference/seminar/limited instruction space. The space is intended to provide flexible arrangements with 8 mobile tables, 35 chairs with casters, 3 – 80” flat panel displays mounted on N. W. & E. walls. Library IT is working with CITES on finalizing the necessary comments for the A/V in the room.
  • Undergraduate Library – recently completed the carpet installation in the northeast corner of the lower level to allow for the reconfiguration of carrels and reading tables and use of the sound booth for Media Commons.
  • Undergraduate Library – bicycle parking on the plaza deck. Stainless steel loops were installed in four areas NW, SW, NE and SE of the paved center area to allow the Library to adequate bicycle parking for increase demand by patrons and allow for better enforcement non-compliant bicycle parking. The existing black loops were relocated to the south bicycle lot along Gregory Drive to replace the broken rack west of the south entry to the Main Library.

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EVENTS AND TRAINING: #44 Society Meeting
Paul Gehl, Custodian of the John M. Wing Foundation on the History of Printing at the Newberry Library in Chicago, will talk about the University of Illinois Cavagna Collection.
May 14, 2014, 3:00PM in RBML
http://illinois.edu/calendar/detail/2169?eventId=30998405&calMin=201405&cal=20140514&skinId=1052
All are welcome to attend.
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EVENTS AND TRAINING: First Summer Research Lab in MEIS-SRL
The International and Area Studies Library with The Center for South Asian and Middle Eastern Studies at the University of Illinois at Urbana-Champaign are holding the First Summer Research Lab in Middle Eastern and Islamic Studies (MEIS-SRL), to offer scholars an opportunity to utilize the Library’s extensive collection on the Middle East and Islam. The University of Illinois at Urbana-Champaign has the largest public university library and the second-largest university library in North America. As of December, the Library had 56,395 books in Arabic, 30,341 books and 2,776 serials on Islamic studies. The Library also features the Sultan Qaboos Collection on Oman and Ibadi Islam, thanks to a grant from the Sultan Qaboos Cultural Center.

May 19 – August 8, 2014 with workshops on Ibadi Islam: History and Bibliography (July 14, 2014) and The Arab Spring (Al-Rabi? al-‘Arabi) (July 16, 2014)

The Library has a strong collection of classical Islamic books and modern Arabic books from Egypt, Lebanon, Iran and other Middle Eastern countries and reference works written in Arabic, Persian, English, French and German, including bibliographies, dictionaries and encyclopedias. The collection has Arabic novels from every Arab country, especially Egypt and Lebanon, and carries novels written in minority languages such as Berber or Kurdish. In addition the Library has newspapers from 1890, such as Al-Mu’ayyad and Al-Ahram. The Library also houses Arabic manuscripts from Mauritania and a collection of Albert H. Lybyer Papers, 1876-1949.
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EVENTS AND TRAINING: Library-Wide Update
Dean John Wilkin will hold a Library-wide update at 2:30 p.m. on May 21 in Room 66. This will be the first of two or three updates planned annually. You can expect reports on activities and outcomes such as the un-retreats; questions about, and suggestions for, future activities are welcome. An agenda will be provided closer to May 21.
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EVENTS AND TRAINING: RBML Summer Exhibition
“Fire Burne and Cauldron Bubble:” Witchcraft at the Dawn of Modernity
30 May—8 August 2014 in the Rare Book & Manuscript Library
http://www.library.illinois.edu/rbx/exhibits_upcoming.html
Between the fifteenth and eighteenth centuries, a specter was haunting Europe, the specter of witchcraft. The West was swept by the growing preoccupation of ecclesiastical and secular authorities withe the threat posed by witches—that is, by people, most often women, who were believed to be practitioners of magic, working in concert with diabolical powers toward the subversion of Christian society. This seemingly irrational obsession is well represented by printed and manuscript works held by the Rare Book & Manuscript Library. Curated by Graduate Assistant David Morris, this exhibition will showcase a number of texts showing the rise and fall of the of the West’s long history of fascination with witchcraft and demonology.
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EVENTS AND TRAINING: Ikenberry Library Open House
Ikenberry Library Open House—The Residence Hall Library’s Ikenberry location will host an Open House on Wednesday, June 4th, from noon to 4 p.m. Stop by and see our collections, which include lots of great choices for summer reading, plenty of DVDs, and CDs to enjoy. Please bring your I-Card so you can check them out! The Ikenberry Library will be open this summer Monday-Friday 8 a.m. to 4 pm. beginning May 27th through the start of the fall semester. If there are materials that you or other patrons desire from the other Residence Hall Library locations over the summer, requests will be fulfilled three times a week and available for delivery to any open campus libraries.
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If you would like to submit content for the June 1 issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, May 21, 2014.

April Library Office Notes

Posted on by

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING

ANNOUNCEMENTS: Research Data Service Update
The Library’s Scholarly Commons will soon host the Research Data Service, a suite of services and expertise that will focus on helping researchers manage and provide sustained access to research data. A number of activities are under way as the Library works with several areas of the campus to develop the service. The interviews for the Director of the Research Data Service were completed on February 7, and the search committee is finalizing its search narrative this week.The ad hoc Planning Team, which includes membership from CITES, the Library, NCSA, and the College of Engineering is gathering input on the needs for Tier 2 or “active research data” storage, and finalizing a budget for Years 1 and 2 of the service. The governance for the Research Data Service will take place through the IT Governance Research Committee, with additional representation as needed to represent perspectives across the disciplines. The Office of the Vice Chancellor for Research intends to make a more detailed campus announcement regarding the service in the coming weeks. For more information, contact Beth Sandore.
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ANNOUNCEMENTS: Team Assigned to Develop Strategy for Library’s Digital Repositories
Kyle Rimkus, Sarah Shreeves and Bill Ingram are charged with reviewing the Library’s IDEALS and Medusa repositories, and recommending near-term and strategic directions for digital preservation of and access to the materials in these repositories.  As the Preservation Librarian, Kyle is the service lead for the Medusa repository.  Similarly, in her role as the Coordinator for the IDEALS repository and Scholarly Communications, Sarah is the service lead for IDEALS.  Bill Ingram was recently promoted to the role of Repository Manager, and he is responsible for managing the Library’s technical support of both of these services.  The group’s report will be submitted to the University Librarian and AUL’s and will be available for comment some time in March.  This work grew out of recent conversations about digitization and preservation of Library content and campus scholarship.
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ANNOUNCEMENTS: LibGuides 2.0 Migration
The University Library is one of the top-producing libraries of LibGuides in the world. Though creating more than 1000 guides is a feat in and of itself, what is more impressive is that these guides were consulted more than a half million times in 2013 alone. LibGuides are truly an important resource for connecting the information expertise we have with the needs of our users.

So, what’s next? Coming this spring/summer is a migration to the LibGuides 2.0 platform. Though the LibGuides platform is regularly upgraded, this migration represents a different sort of change. It brings with it added functionality for content reuse, management, and sharing as well as opportunities for better representing the depth of our library’s content, resources, and services. The downside is that it is truly a system migration. All of our LibGuides will have to be extracted from the previous platform, loaded into the new platform, and then examined for any transition glitches. In addition, new “assets” will need to be populated centrally in LibGuides 2.0 so they can be integrated throughout the guides. Some of these processes will be automated but some will require personal review and checking before the new platform goes live for our users.

We are currently working through the administrative training to understand the new platform and to create documentation and user training materials as well as a timeline for migration and implementation. We are also taking this opportunity to do a thorough review of our local LibGuides policies and best practices. At this point we do not know when Springshare will begin to migrate their customers to the new system so we cannot share specific dates. When we have a set timeline as well as training and office hours established, they will be posted to LIBNEWS-L. In the meantime, please get in touch with Lisa Hinchliffe (ljanicke@illinois.edu) if you have any questions or comments about the migration.
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ANNOUNCEMENTS: Library Now Part of Global Biodiversity Community
The University of Illinois Library has joined the Biodiversity Heritage Library (BHL) as a collaborative member institution. The BHL is an open-access collection of legacy literature in biodiversity. BHL has partnered with the Internet Archive, scanning over 100,000 volumes and tens of thousands of individual titles and has a Flickr stream that highlights many of the beautiful images contained in these works.  BHL also serves as the primary literature component of the Encyclopedia of Life, a website devoted to creating a “page” for every species. BHL’s resource users are vast: including biodiversity researchers, hobbyists, educators and students. BHL seeks to provide the most comprehensive collection of legacy taxonomic literature for botany and zoology and is an important source for taxonomists and systematic biologists. Recently, the BHL has been able to scan some copyrighted materials through relationships with publishers in order to make important documents available worldwide. The BHL has participating academic, museum and national libraries throughout the United States and in Singapore, Australia, Europe and China. As a voting member institution, Illinois will help shape the goals of the BHL as well as contribute scanned materials from our collection to this unique and comprehensive biodiversity database. For more information, contact Kelli Trei.
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HR NEWS: Appointment Changes

Heather Murphy – Effective February 16, 2014, Heather’s appointment has been changed from Assistant Director of Library Advancement to Associate Director of Library Advancement for Publications and Public Affairs.

Jason Quackenbush – Effective February 16, 2014, Jason’s appointment has been changed from Assistant Director of Library Advancement to Associate Director of Advancement for Annual Funds – University Library.
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HR NEWS: Faculty and AP Searches

Below is a summary of current academic searches (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search_status
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FACILITIES: Projects in Planning

  • Main Library – Room 1 Renovation for Technical Services – CAM will provide new space and furniture for the staff currently located in room 220 Main Library. It will require the move of CMS to room 44 Main Library and the Gift Collection shelving and processing to relocated from room 1. Library Project.
  • Main Library – Room 146 Renovation for University Archives will provide a newly remodeled services point for the unit. This is the implementation of the NSM planning. Library project.
  • Main Library – Stacks Chiller Tower Replacement Facilities & Services will be replacing two existing chiller towers located on the 4th Main Stack Addition roof with two high efficiency units. Projected start date Summer 2014 with the tower replacement taking place at the end of the major cooling season. Facilities and Services project.
  • Main Library – Parking Lot E3 Drainage Study Consultant is reviewing options for resolving the water overflow from the E3 parking lot into the west basement entry and loading dock. Facilities & Services, Campus Parking and Library project.
  • Main Library – Gregory Drive Sidewalk/abandon electric vault cover replacement. Consultant is designing the replacement lid/sidewalk for a section of sidewalk along the south side of the Main Library that has major deterioration. Facilities & Services’ project.
  • Main Library – 1st floor center restroom renovation. The project will renovate both spaces providing one accessible women’s and one accessible men’s restroom on the first floor adjacent to the Marshall Gallery.

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FACILITIES: Projects in Construction

  • Main Library – Phase 2B Masonry Restoration and Window Replacement – North Lightcourt. Mortar grinding will be complete in approximately one week with the new pointing to follow. Window replacement will start after commencement weekend.
  • Main Library – Room 146 renovation in preparation for the University Archives relocation.
  • Undergraduate Library – Upper Level Flooring replacement project. Start date May 19, 2014.
  • Grainger Engineering Library – wood flooring restoration. Start date May 19, 2014.
  • Grainger Engineering Library – 4th floor window treatment replacement.

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FACILITIES: Projects in Completion

  • Main Library – Preservation 425, 425A, 425B, 425C, 427, 429, 437 and 439. Preservation staff are in the process of moving into their office spaces with final remodeling of labs to follow.
  • Main Library – Room 310 and 312 – Research Data Services. The two office spaces have been remodeled and furniture is being acquired for the arrival of the new director of RDS plus two staff members.
  • Main Library – 306 Furniture Reconfiguration – Scholarly Commons. Two areas have been reconfigured for the arrival of the new GIS Specialist.
  • Main Library – Room 200 Lighting project. The fluorescent strip ceiling fixtures were replaced with new pendant mount compact fluorescent fixtures in the locations of the original school house fixtures. Table lamps are to be procured which will have power outlets in the bases.
  • Main Library – Room 106 Renovation The room is almost ready for use. It will be a hybrid conference/seminar/limited instruction space. The space is intended to provide flexible arrangements with 8 mobile tables, 35 chairs with casters, 3 – 80” flat panel displays mounted on N. W. & E. walls.

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EVENTS AND TRAINING: Minrva 2.0.2 Launch Party

Join the Undergraduate Library on Friday, April 4 in the Media Commons to see what’s new with Minrva, the Library’s mobile app! The Minrva Development team will be demonstrating the new and existing features, including:

  • Wayfinder: which can pinpoint the exact location of a book in UGL, ACES, the Music Library and now the Main Stacks.
  • Catalog Search: the new catalog search can search by media type.
  • Course Reserves: which has been updated to include all I-Share libraries

Opportunities to tour the Media Commons Video and Audio studios will also be provided. Demonstrations are in the Media Commons at the Undergraduate Library on Friday, April 4 at 9:30 am, 10:30 am, and 11:30 am.

Minrva was developed here at Illinois and supported by a grant from IMLS, the Institute of Museum and Library Services (www.imls.gov). To learn more about Minrva, visit minrvaproject.org, and come talk with us! To learn more about the Student/Library Collaborative grant visit www.library.illinois.edu/nlg_student_apps.
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EVENTS AND TRAINING: Money Smart Week

Table for One or Two, April 8, 1:30 p.m., 428 Main Library
Frozen meals or takeout every night can be costly, and not always healthy. Learn how to plan inexpensive, healthier meals for one or two people.
Financial Preparedness: Planning for Life Changing Events, April 10, 9:30 a.m., 308 Main Library
When faced with a serious medical situation or death having financial and health care documents in order helps. Learn how you can prepare.
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EVENTS AND TRAINING: Campus & Community Day of Service
The second annual Community & Campus Day of Service is Saturday, April 5th! All units are encouraged to participate in the Day of Service and there are several ways to do so. Visit https://cuvolunteer.org/DayOfService for more information.
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EVENTS AND TRAINING: Campus Visit by Roger Schonfeld
(submitted by Lisa Hinchliffe)

Open Session:
Library Strategies: Collections – Discovery – Preservation
Roger Schonfeld, Program Director for Libraries, Users, and Scholarly Practices, Ithaka S+R
April 22, 3:00-4:00, LIS 126

Traditionally charged with building collections, facilitating their discovery, and ensuring their preservation, academic libraries are coming to terms with new roles. Collections, once purchased outright and contained within the library’s walls, are increasingly digital, typically leased or completely open. Discovery has migrated from the locally created catalog to third parties whose scale and services will make it possible to anticipate user needs. Even preservation efforts are refocusing away from local print collections and towards common and digital collections. Beyond adapting staffing and services as appropriate, many libraries will also want to develop a framework that allows them to envision an intentional future for each of these functions. This talk will review some of the trends that have emerged in the areas of collections, discovery, and preservation, to help libraries consider wise strategies – those that are both desirable and realistic – to serve as the basis for service innovation.

Group Meetings:
Roger will also be meeting with a number of library groups while he is on campus. If you have an idea for a group that is not already scheduled, please get in touch with Lisa Hinchliffe (ljanicke@illinois.edu).
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EVENTS AND TRAINING: Library-Wide Update

Save the date! Dean John Wilkin will hold a Library-wide update at 2:30 p.m. on May 21 in Room 66. More details forthcoming in the May Library Office Notes.
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If you would like to submit content for the May 1 issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, April 23, 2014.