December Library Office Notes

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ANNOUNCEMENTS

FACILITIES NEWS

BUSINESS NEWS

HR NEWS

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
As we approach the end of the semester and winter break, I wanted to take a moment to express my gratitude for each one of you. Your hard work and dedication have played a crucial role in the success of another successful semester at Illinois.

As the semester winds down and the holiday season approaches, I encourage each of you to prioritize self-care. The demands of our work can be intense, and it’s essential that we take the time to recharge and spend quality moments with our loved ones. Your well-being is of utmost importance, and I want to remind you to reach out if you need support or resources during this time of year. Read more…
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ANNOUNCEMENTS: Preservation Video

The Preservation Unit has a new video that showcases the dedicated efforts of its Preservation Unit and the invaluable work its staff undertakes to safeguard and preserve our cultural heritage. You can view it here:
https://mediaspace.illinois.edu/media/t/1_lhhu9khr

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

  • Julie Bumpus
  • Adrienne Esserine
  • Jimmy Gonzalez
  • Katie Slough
  • Ben Stone
  • Lisa Wells

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

Since Fall 2020, Library Assessment has administered the “Library Services Satisfaction Survey” as a response to the rapidly changing circumstances of the pandemic and has continued as services and spaces have transformed. The results of the surveys have been used to understand students’ needs and usage of library services. With Fall 2023 as the 8th iteration of the survey, we were able to seen how students needs and usages have changed from the pandemic to now.

With the halting of in-person services students were not able to access our collections as easily as they were used to, nonetheless, the Library was able to pivot to make our resources such as e-books and e-journals accessible. This trend has continued as the Library returned to in-person services in Fall 2021 with the peak in Spring 2023 with 73% of students using e-resources. When students were able to access the building in Fall 2021 there was a 11% increase in check outs of books, equipment, or other library materials. Communicating virtually was not easy, especially from when the staff were working from home, but they were still able to answer 3,340 chats from “Ask a Librarian” during the Fall term in 2020. Even as the buildings reopened students continued to use services to consultation with librarians whether virtual or in-person.

Data collected from the Library Satisfaction Survey October 2020 to October 2023 and LibChat.

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Update
Victor Jones, Jr., Director of Diversity, Equity, Inclusion, and Accessibility

See DEIA Education Workshop Series dates below.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.
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ANNOUNCEMENTS: Two New Spaces in GELIC
Megan Sapp-Nelson, Head, Grainger Engineering Library Information Center

Grainger Engineering Library Information Center is rolling out two new student support/student success spaces.  The first, a designated lactation room, is located in Room 442 of GELIC (4th floor in side hallway between the east wing and central gallery). It features a comfortable chair that lays back and side table. The chair has easy access to electrical outlets. Anyone who wishes to use the space can check out the key at the service point on the 1st floor.

Additionally, we are very happy to announce that a Family Study Room is now available. The room is located at 463 GELIC (located in the southeast corner of the east wing at GELIC).  It has a desk for an adult, a child sized table and chairs set, and will soon have a pack and play available. There are activity backpacks that can be checked out at the service point downstairs that include age appropriate, science-themed games, puzzles, toys and books for ages infant through 10 years old. The key to the family study room is available for circulation at the service point on the first floor.

A new web landing page regarding the family study and lactation spaces is being developed now and will roll out after Thanksgiving Break.

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ANNOUNCEMENTS: IOPN Update
Angela Watters, Digital Publishing Specialist

IOPN is excited to announce the release of A Bicentennial Crossroads: 200 Years of Continuity and Change in Rural Illinois by Matt Meacham under the Windsor & Downs imprint. In 2018, six rural Illinois cultural organizations hosted installations of “Crossroads: Change in Rural America,” a Museum on Main Street exhibition from the Smithsonian Institution and Illinois Humanities, which coincided with the Bicentennial of Illinois statehood. The book examines what we can learn about rural Illinois’s past, present, and potential future by exploring stories and themes from the exhibition. Illinois Humanities is a nonprofit organization that promotes the humanities across the state through free public programs, grants, and educational opportunities. Stay tuned for other publications coming soon!

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ANNOUNCEMENTS: Elsevier License Renewal

The Board of Trustees approved the University of Illinois’ renewal of our Elsevier license for Science Direct at its Nov 16 meeting. This contract will start in January 2024 and serve the University of Illinois System for five years. The license is a significant departure from our existing agreement in several key ways:

  • Price Increases: the annual increase negotiated on the contract is 0.55% lower per year than our past contract. That represents significant savings for the University over the life of the contract. This has a compounding effect of reducing our annual price increases across all disciplinary areas.
  • Content: the contract includes all of the same post-cancellation access rights, maintains all of the same title lists, and ensures that our scholars maintain the high level of direct access that they have previously indicated that they value.
  • Open Access Components: the contract includes several components that enhance our ongoing efforts to ensure that scholarship from Illinois authors reaches the widest possible audience. In addition to a 15% discount on article processing charges (APCs) for accepted articles published in Elsevier’s Gold OA titles, the contract includes a provision to cover Open Access publishing in Elsevier’s Core-Hybrid titles without paying any additional APC. During the first year, we will receive credits equivalent to 70% of our projected core-hybrid publishing output, with that credit cap increasing by 10% increments until we reach 100% of the system’s projected publishing output. Authors will have the opportunity to opt-in to take advantage of these credits starting with papers accepted after January 1, 2024, and they will be available to us used on a first-come, first-served basis. More details about this open-access license will be posted on the Scholarly Communications and Publishing website.

If OA publishing rates remain the same, we project that this agreement will save the University nearly $1-million dollars in APCs. If the OA publishing rate rises to utilize the full value of the APC credits and publishing continues apace with Gold OA publishing, we project a value in excess of $12-million dollars in potentially avoided APC costs.

Right now, the plan is that on December 1st, a note will go out to the campus community via a faculty email list, a news item be placed on the Library’s website highlighting the agreement, and a notice will be queued for the Dec. 3rd e-week.

More information is forthcoming in the guide at https://guides.library.illinois.edu/oapolicy/apc.

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FACILITIES NEWS: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please
see wordpress.library.illinois.edu/staff/facilities.
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BUSINESS NEWS: Event Fund Management Assistance

Do you have an event coming up? Multiple funding sources? Let the Business Office help. We can provide budget templates, help manage event expenses and funding sources so that you can do what really needs to be done, manage the event. Contact us at BHRSC@library.illinois.edu for event fund management.

If you are using personal funds to purchase items for the University and will seek reimbursement, please note that taxes are not reimbursable by the University. Please contact the Business Office and we can provide you with a tax exempt letter that you can use for these expenses.

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HR NEWS: Filled Positions

  • Emily Fielden – Library Specialist – Grainger Engineering Library Information Center – 11/13/2023

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HR NEWS: Departures

  • William Buss – Senior Library Specialist – Music & Performing Arts Library – 11/30/2023

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HR NEWS: Civil Service Vacancies

  • Library Specialist (Midnight – 8 AM) – Grainger Engineering Library Information Center – Decision soon
  • Accountant I – Business & Human Resources Service Center – Interviews in progress
  • Library Specialist (2 Positions) – Music & Performing Arts Library – Interviews in progress
  • Library Specialist – Funk ACES Library – Interviews soon
  • Administrative Assistant – Office of Dean of Libraries – Interviews soon

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HR NEWS: In Memoriam

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Hub Training

Please contact the Reference Management Team (rmt@library.illinois.edu) if you have any questions about the Hub Trainings.

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EVENTS AND TRAINING: Permissions and Fair Use
December 5 at 2 PM

CARLI is pleased to offer a course with Sara Benson, Copyright Librarian at the University of Illinois Urbana Champaign. This course is designed for the Illinois SCOERs grantees and is open to all CARLI members. In creating Open Educational Resources you might find that you need to use an article or image that has traditional copyright. If you must use a copyright protected item, learn about how to conduct a fair use analysis and, in the alternative, how to ask for permission to use a copyright protected item in your work.

Registration Link: https://illinois.zoom.us/meeting/register/tZYrduGhpjMsHNdb1QCkHZDrBXQPGER1LY44

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EVENTS AND TRAINING: This LibGuide is on Fire: How to Assess & Review your LibGuides
December 6 at 2 PM

This workshop session is intended for people with existing LibGuide experience and is a follow-up to the Introduction to LibGuides Training session.

During this workshop you will learn:

  • The current state of LibGuides at the University Library
  • How to create a review cycle
  • How to implement a workflow for assessing, reviewing, and deleting LibGuides

This is a hybrid workshop. It will be offered Wednesday, 12/6 from 2-3 pm in Main Library Room 314 as well as on Zoom. All registrants will receive Zoom access 24 hours in advance via email.

Registration: https://uiuc.libcal.com/calendar/staff/libguideonfirefall2

Questions about this session, and other LibGuides queries, may be directed to: libguides@library.illinois.edu

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EVENTS AND TRAINING: DEIA Educational Workshops
December 6 and 18

Please contact the Reference Management Team (rmt@library.illinois.edu) if you have any questions about the Hub Trainings.

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EVENTS AND TRAINING: Build-a-Book–Reading Day
Laura Poulosky, Residence Hall Librarian

Both Ikenberry and Illinois Street Residence Hall Libraries are open M-F (noon to 7 pm) for the academic year. We have lots of fun outreach planned for December, including:

  • The Residence Hall  Libraries and Student Affairs’ International Education present Build-a-Book—Reading Day | Thurs., Dec. 7th
    Students can create and decorate their own blank books to give as gifts or to keep. All materials—and snacks—provided!

    • ISR Room 50A/B – Thurs., December 7th Noon to 2:00 pm
    • SDRP Room 2050 – Thurs., December 7th 3:00-5:00 pm

Note: The Residence Hall Libraries will close for Winter Break on Friday, Dec. 17th at 7:00 pm and re-open on Tuesday, Jan. 16th at noon.

For any questions, please contact Laura Poulosky at l-poulo@illinois.edu.

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EVENTS AND TRAINING: RBML Holiday Party & Reading Day Relaxer
Thursday, December 7th, 3:00 – 5:00 pm — RBML Holiday Party & Reading Day Relaxer

Come and celebrate the semester’s end with hot apple cider, sweet and salty treats, and some of our favorite winter-themed materials from the RBML vault. Make a button, relax with a coloring sheet, and leave with a letterpress poetry card! 

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EVENTS AND TRAINING: NISO Webinar: Trend Spotting, Trend Setting
December 13 at 10 AM

In a decade that has already tested our resiliency, what should we be anticipating and preparing for in the coming year? Join this discussion of the shifts and trends that information industry leaders are picking up on. Where are the opportunities to be found? Which genius will come up with and develop the Next Big Thing? Or, perhaps we shouldn’t be thinking in terms of the Next Big Thing. Maybe our speakers will decide that 2024 is the year that we look around at the variety of cogs and wheels we already have and invite our colleagues to dream about constructing a better mousetrap. Please email training@library.illinois.edu for login credentials or recordings.

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EVENTS AND TRAINING: Hangout
Next Hangout Date Forthcoming!

Keep a lookout for an email (with a Zoom link) from Christina Bonse via LIB-NEWS. If you have any agenda items you want to share at a Hangout, please send them to bonse2@illinois.edu.

Also, we are always looking for volunteers who would be willing to host social time following the Hangouts. Please consider being on an “on-call” list. We need volunteers to keep the social times going! Email hmurphy@illinois.edu if interested.
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If you would like to submit content for the December issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, December 15, 2023.

November Library Office Notes

Posted on by


ANNOUNCEMENTS

FACILITIES NEWS

BUSINESS NEWS

HR NEWS

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Last week’s visit from the Provost’s office was nothing short of fantastic. The event showcased the dedication each one of you puts into our Library day in and day out. Your commitment has made it effortless for us to boast about the important work happening here. Read more…
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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

  • Mirella Bajric
  • Stephanie Baker
  • Sarah Christensen
  • Nicolette Coleman
  • Amy Fry
  • Tim Newman
  • Dani Postula
  • Dustin Reinhart

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

The new fall semester began on August 21st, and by the “10th” day of class, on September 1st, students started to settle in and find their place. While classes paused for the first weekend, the libraries did not and continuously provided students with space to explore, prepare, and relax for the full first twelve days. From the records of the study rooms booked through LibCal we can see they spent a total of 2,773 hours in library study areas across campus, or over 115 days in the libraries in less than two weeks.

On the first day of class, 19.5% of available hours were booked, and by September 1st, 28.6% of bookable hours had been occupied. The Funk ACES Library, in particular, was over half of its capacity at 54% during these first days. While the Main Library, including the Scholarly Commons Studios, hosted the most people at 415 unique users, the Grainger Engineering Library and the IDEA Lab had people stay the longest, for a total of 1226 hours. By the end of the first 12 days, every unit with study space available saw use.

Graphic created and text written by Gabriel Foster, Library Assessment Graduate Assistant.

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Update
Victor Jones, Jr., Director of Diversity, Equity, Inclusion, and Accessibility

DEIA Education Workshop Series:

The Diversity Committee will be having our next meeting on Thursday, November 30th, at 11 a.m. in 323C Main and via Zoom.  If you’re interested in joining us, please feel free. Please see the DEIA Office Hour below.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.
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FACILITIES NEWS: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please
see wordpress.library.illinois.edu/staff/facilities.
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BUSINESS NEWS: Patsy the Purchaser!

We are happy to introduce to you the newest member of the Library Business Office, Patsy the Purchaser! Located on top of the dropbox outside of 450Q, among the business offices, Patsy is there to greet you with a fantastic “oink” when you squeeze her, and it’s sure to make us laugh! And if you have anything to drop off to the business office, the dropbox is the spot. Come by, say “hi,” and give Patsy a squeeze!

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HR NEWS: Filled Positions

  • Jennifer Vargo – Library Specialist – Central Access Services – 10/30/2023
  • Lee Whitacre – Library Operations Associate – Acquisitions & Cataloging Services – 11/7/2023

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HR NEWS: Departures

  • Marina Kolodyazhnaya – Library Specialist – Acquisitions & Cataloging Services – 10/20/2023

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HR NEWS: Civil Service Vacancies

  • Library Specialist (2 PM – 10 PM) – Grainger Engineering Library Information Center – Offer pending
  • Library Specialist (4 PM – Midnight) – Grainger Engineering Library Information Center – Interviews
  • Library Specialist (Midnight – 8 AM) – Grainger Engineering Library Information Center – Closed 10/19/2023
  • Accountant I – Business & Human Resources Service Center – Closed 10/23/2023
  • Library Specialist (2 Positions) – Music & Performing Arts Library – Closed 10/31/2023 Library Specialist – Funk ACES Library – Awaiting approval

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Entrepreneur Days 2023
November 1st at 4 p.m. & November 8th at 5 p.m.

Join us for an inspiring 2-day celebration of innovation, research, and entrepreneurship at this year’s Entrepreneur Days, where we shine a spotlight on the transformative work of entrepreneurs and those dedicated to the study of entrepreneurship. Under the compelling theme “practice makes scholarship,” this event promises insightful talks, engaging discussions, and invaluable networking opportunities.

https://calendars.illinois.edu/detail/4092?eventId=33475017

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EVENTS AND TRAINING: Haute Couture in Ancient Greece: The Spectacular Costumes of Ariadne and Helen of Troy
November 1, 2023  6:00 – 7:30 p.m.Virtual Event on ZoomZoom link (no registration required)

Have you ever wondered what Homer’s heroes and heroines would look like if they lived today? Please join us on November 1st and admire the fabulous costumes of the Minoans and Mycenaeans. Of the utmost luxury and decorated with exquisite patterns and appliqués of gold and precious gems and topped with exquisite jewelry, the costumes were the royal regalia of queens and goddesses.

This lecture brings to life the fabulous costumes of the Minoans and Mycenaeans. Of the utmost luxury and decorated with exquisite patterns and appliqués of gold and precious gems and topped with exquisite jewelry, the costumes were the royal regalia of queens and goddesses. No longer preserved, the costumes are replicated through detailed analysis of art and texts and draped on live models posed as in art and juxtaposed with the sculptures and wall paintings they imitate. Fragmentary figural frescoes are reconstructed to restore lost scenes of palatial and everyday life. Ultimately, the reconstructed costumes and wall paintings virtually bring Homer’s heroes and heroines to life and emphasize their concurrent ancient, contemporary, and eternal significance.

https://calendars.illinois.edu/detail/4092/33474816

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EVENTS AND TRAINING: Hub Training

  • November 7 at 2 PM and November 10 at 3 PM: ILL / Doc Express & Policies on Access to Physical Collections
  • November 14 at 2 PM and November 17 at 3 PM: Working with Neurodiverse Individuals
  • November 28 at 2 PM and December 1 at 3 PM: Reference in Special Collections

Please contact the Reference Management Team (rmt@library.illinois.edu) if you have any questions about the Hub Trainings.

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EVENTS AND TRAINING: Residence Hall Libraries Events
Laura Poulosky, Residence Hall Librarian

Both Ikenberry and Illinois Street Residence Hall Libraries are open M-F (noon to 7 pm) for the academic year. We have lots of fun outreach planned for November, including:

  • Craft Night | Wed., Nov. 8th, 5-7 p.m.
    Open to all students, with materials—and snacks—provided for free!
    • ISR: 50A/B – Crochet—with a choice of projects for beginners and more advanced yarn artists.
    • SDRP: 2003 – Decorate papier mâché letters to spruce up your space.
  • Book Club – The Vanishing Half by Brit Bennett | Tues., Nov. 28th, 6:30-7:30 pm
    Co-sponsored by the Honors Living Learning Community, students get a free copy of the book when they sign up to attend, while supplies last!
    • ISR Room 93
  • Trivia Night | Thurs., Nov. 30th, 5:30-7:30 pm
    Thanks to funding from the Central Residential Funding Board, play pub-style trivia–with pizza, snacks, and extra goodies for the winning teams!
    • ISR: 50 A/B

For any questions, please contact Laura Poulosky at l-poulo@illinois.edu .

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EVENTS AND TRAINING: NISO Webinar

Please email training@library.illinois.edu for login credentials or recordings.

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EVENTS AND TRAINING: Steven Booth: Piloting Archival Processing: Insights from the Johnson Publishing Company (JPC) Archive
November 8, 6:30 p.m.Virtual Event on ZoomRegister Here

Archivist Steven Booth joins the Rare Book & Manuscript Library virtually to discuss the Johnson Publishing Company (JPC) archive: acquired in 2019 by a consortium of philanthropic and cultural heritage organizations, the Johnson Publishing Company (JPC) Archive is co-owned by the Getty Research Institute (GRI) and Smithsonian National Museum of African American History and Culture (NMAAHC). Dating from 1942, when John H. and Eunice W. Johnson founded JPC, to the 21st century, the Archive contains over 4.5 million photographs of published and unpublished works documenting the Black experience, many of which were taken by staff photographers and featured in JPC’s 12 publications, most notably Jet and Ebony.

calendars.illinois.edu/detail/4092?eventId=33459098

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EVENTS AND TRAINING: Hangout
November 9, 10am

Keep a lookout for an email (with a Zoom link) from Christina Bonse via LIB-NEWS. If you have any agenda items you want to share at this Hangout, please send them to bonse2@illinois.edu.

Also, we are always looking for volunteers who would be willing to host social time following the Hangouts. Please consider being on an “on-call” list. We need volunteers to keep the social times going! Email hmurphy@illinois.edu if interested.
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EVENTS AND TRAINING: Library Friends Webinar: Reflections of Everyday Lives, Cultural Memory, and Heritage
November 9, 2023 at 12 p.m.

A Special Presentation by the Slavic Reference Service: Joe Lenkart, Olga Makarova, Katherine Ashcraft & Serenity Stanton Orengo

Founded in 1976, the Slavic Reference Service (SRS) provides research support to students, faculty, visiting scholars, and independent researchers in Russian, East European, and Eurasian Studies at Illinois and beyond. Through inclusive, year-round programming that includes training workshops, research forums, thematic discussions, and cultural events, the SRS is committed to providing a supportive environment for researchers, regardless of institutional affiliation or academic status. To assist scholars, the SRS maintains an extensive online collection of research guides and curated digital collections. These collections are designed to raise awareness of physical collections, sources, and expand access to unique materials for users from around the globe.

This webinar will highlight four collections: The Blondheim Judaica Digital Library, Memoirs of Russian, East European, and Eurasian Women, The Sisters Khvoshchinskaya, and Central Asian Memoirs of the Soviet Era. These collections reflect everyday lives and cultural memories from the nineteenth to late twentieth centuries.

https://calendars.illinois.edu/detail/4092?eventId=33473705

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EVENTS AND TRAINING: Reddit Ask Me Anything with Claire Stewart 
November 14, 2023, 1 – 3 p.m.

REDDIT ACCOUNT: u/UIllinoisLibrary

We’re thrilled to announce an exclusive opportunity to connect with our new Dean of Libraries and University Librarian, Claire Stewart. Join us for a Reddit Ask Me Anything with Dean Stewart. Don’t miss out on this unique opportunity to gain insights, share your thoughts, and explore the future of the University Library together!

https://www.library.illinois.edu/geninfo/ask-me-anything/

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EVENTS AND TRAINING: Illinois SCOERs: Copyright Basics and Creative Commons Licensing
November 28, 2023, 2 PM

CARLI is pleased to offer a course with Sara Benson, Copyright Librarian at the University of Illinois Urbana Champaign. This course is designed for the Illinois SCOERs grantees and is open to all CARLI members. Learn how copyright is formed, licensed, and how to find copyright free or openly licensed images and articles.

Registration Link https://illinois.zoom.us/meeting/register/tZIqce-qpzkjHtz8egqFkPfD0k4ta3Q2546W
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EVENTS AND TRAINING: Introduction to LibGuides Training
November 28, 2023, 3 PM

This hands-on training session is intended for anyone who has, or will have, responsibility for creating and maintaining LibGuides in their library unit, including those new to LibGuides and those looking to refresh LibGuides skills. Access to your unit’s LibApps account is required for this session, and is open to all library staff and GAs.

In this session, participants will…

  • …learn what LibGuides are and best practices
  • …learn how to access, create, edit, and maintain accessible unit LibGuides
  • ….learn where and how to receive LibGuides help and support

Questions about this session, and other LibGuides queries, may be directed to libguides@library.illinois.edu.

Related LibGuide: Getting Started with LibGuides by Teaching, Learning, and Academic Support Library

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EVENTS AND TRAINING: DEIA Office Hour
November 30, 11 am

Victor Jones will be available to answer any questions you may have regarding DEIA at the Library. Find more information at DEIA Office Hours – LibCal and Spaces – University of Illinois Urbana-Champaign

LibCal link (including Zoom link): https://uiuc.libcal.com/event/11005321

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If you would like to submit content for the December issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, November 17, 2023.

October Library Office Notes

Posted on by


ANNOUNCEMENTS

FACILITIES NEWS

BUSINESS NEWS

HR NEWS

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
We might not know it by the weather, but fall is fully upon us and it’s been truly amazing to see how busy you all are, and how strongly our academic community has responded to the openness and quality of our spaces and our exceptional programming. I think I’ve counted no less than three international conferences hosted by someone in the Library within a 30-day window! Read more…
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ANNOUNCEMENTS: IOPN Update

The Illinois Open Publishing Network (IOPN) has published two new textbooks as part of the OPN Textbooks series in the Windsor & Downs Press imprint.

Stay tuned for other publications coming soon!
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ANNOUNCEMENTS: Residence Hall Libraries’ Update
Laura Poulosky, Residence Hall Librarian

Both Ikenberry and Illinois Street Residence Hall Libraries are open M-F (noon to 7 pm) for the academic year.

We have lots of fun outreach planned for October, including:

  • Craft Night
    Wed., Oct. 11th, 5-7 p.m. | ISR: 50A/B – Decorate large papier mâché letters to display in your room. SDRP: 2003 – Make an easy needlepoint craft using a cute kit. All materials—and snacks—provided!

  • Card Game Night
    Tues., Oct. 24th, 6:30-8:30 p.m. | ISR: 50A/B – Play a variety of card games and enjoy snacks on the house. Bring your friends and meet new people, too!

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

  • Sara Berthier
  • Paula Carns
  • George Gottschalk
  • Kim Hutcherson
  • Jake MacGregor
  • Megean Osuchowski
  • Katie Slough
  • Anthony Stewart
  • Gennye Varvel
  • Jen-chien Yu

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

October is the National Arts & Humanities Month (NAHM). It was established by Americans for the Arts in 1993 with the goal to raise awareness and support for the arts and humanities across the nation.

At the University, there is a strong connection between the Library and the arts and humanities. The 2023 Ithaka S+R Faculty Survey results showed that Illinois respondents who are involved in undergraduate instruction in arts and humanities are more likely to work with librarians on course materials, reading lists or syllabi than faculty in sciences and social sciences. More importantly, the arts/humanities respondents’ support for library buildings and staff are significantly higher than business, science or social science faculty. Over 70% of the arts/humanities faculty strongly disagree that because scholarly materials are available electronically that funding towards library buildings and staff should be reallocated to other needs.

For more information about the 2023 Ithaka S+R Faculty Survey, please visit the Library Surveys page or contact Library Assessment (assessment@library.illinois.edu).
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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Update
Victor Jones, Jr., Director of Diversity, Equity, Inclusion, and Accessibility

DEIA Education Workshop Series:

The Diversity Committee will be having our next meeting on Tuesday October 31st 11am in 323C Main and via Zoom.  If you’re interested in joining us, please feel free. Please see the DEIA Office Hour below.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.
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FACILITIES NEWS: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please
see wordpress.library.illinois.edu/staff/facilities.
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BUSINESS NEWS: Prizes and Awards

If you anticipate that you will be giving a prize or an award to a student related to a contest, contact the Business Office (bhrsc@library.illinois.edu)  as soon as possible in your planning. All prizes and awards must now be processed by the Office of Student Financial Aid. This process can take considerable time. Any assistance you can provide in helping us to provide the awards in a timely fashion is appreciated.

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BUSINESS NEWS: Payments to Foreign Nationals

If you are paying a foreign national ANY amount for an incentive, a study, a drawing, or an honorarium, please contact the Library Business Office (bhrsc@library.illinois.edu) BEFORE payment can be made. We will need to arrange to obtain documentation from the individual in order to process a payment.

Due to increased restrictions by the IRS, all payments to foreign nationals are processed through payroll and could be taxed on the amount. Working with us in advance is key to helping everything flow smoothly.

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BUSINESS NEWS: Reimbursement for Small Cash Purchases

The Office of Business and Financial Services has updated policies and procedures regarding small cash purchases. In order to receive personal reimbursement for a small cash purchase (under $500) the following procedure must take place:

  • The Unit Head (this is the Dean) must determine that the best interests of the Unit and University are served
  • A University of Illinois system contract is not available for the purchase
  • A P-card is not available for the purchase

Cash purchases may not be divided up to circumvent the dollar thresholds established in this policy.

Individuals making authorized cash purchases for approve University business purposes must present a copy of the State of Illinois Sales Tax Exemption Letter to merchants and request that sales tax not be charged. The University reserves the right to not reimburse sales tax when reimbursing cash purchases.

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BUSINESS NEWS: Purchasing Policies and Requirements

It is illegal for the University to do business with vendors for goods and/or services without a means of payment in place. What this means is, that a form of payment either from the Library Business Office or from Acquisitions must be secured PRIOR to the delivery of the goods and/or services. If an invoice comes in after the goods or services are delivered/received without a means of payment in place, it is illegal for the University to pay the invoice. Subsequently the invoice MAY NOT BE PAID.Paying the invoice and then submitting for reimbursement is not a viable work around. The University scrutinizes reimbursement requests for this type of activity. Reimbursement requests of this nature will be returned by the University without payment.

Only Purchasing and the Sponsored Programs Administration (SPA) may legally obligate or provide authorization on behalf of the University. (i.e. Only these offices may sign paperwork, contracts, or agreements for the University)Assistance for securing payment for non-acquisition items may be obtained from the Library Business Office by contacting them at bhrsc@library.illinois.edu.

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BUSINESS NEWS: Unit Employees and Their Major Duties

  • Kimberly Johnson – Associate Director of Fiscal Operations; Main contact for Library gifts and endowment funds; reports, My-UI-Financial questions and training
  • Chad Lewis –Grants and Contracts Coordinator:  provides support for the grants life-cycle, cost-share monitoring, and semi-annual certifications; contracts
  • Jennifer Gavel – Accountant II : Manager of Alma’s acquisitions payable system operations; Program Advances; contracts
  • Katie Slough – Accounting Officer:  Travel arranger; Reimbursements; P-Card & T-Card Processing
  • Theresa Appiah – Business Administrative Associate:  P-card Reconciler, Honorariums, p-card purchaser, travel arranger
  • Laura Eichelberger – Extra Help Accounting Assistant: Purchase Order Processing; Misc. Vouchers

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HR NEWS: Filled Positions

  • Sarah Park – Mathematics and Computational Sciences Librarian – Mathematics Library – 9/6/2023
  • Bing Wang – Chinese Studies Librarian – International & Area Studies Library – 9/11/2023
  • Kestrel Ikar – Library Specialist – Central Access Services – 10/16/2023

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HR NEWS: Departures

  • Peg Burnette – Medical & Biomedicine Librarian – Social Sciences, Health, and Education Library – 9/30/2023
  • Bernadette Braun – Library Operations Associate – Acquisitions & Cataloging Services – 10/6/2023
  • David Butler – Library Assistant – Music & Performing Arts Library – 10/31/2023

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HR NEWS: Civil Service Vacancies

  • Library Specialist (3 positions) – Grainger Engineering Library Information Center – Interviews
  • Library Operations Associate – Acquisitions & Cataloging Services – Interviews
  • Accountant II – BHRSC – Posting soon

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HR NEWS: Academic Professional and Faculty Open Postings

  • Bioengineering and Engineering Medical Innovation Librarian and Medical & Biomedicine Librarian – Grainger Engineering Library Information Center – closes 10/20/2023

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: DEIA Educational Workshops

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EVENTS AND TRAINING: NISO Webinar

Please email training@library.illinois.edu for login credentials or recordings.

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EVENTS AND TRAINING: Hangout
October 12, 10am

Keep a lookout for an email (with a Zoom link) from Christina Bonse via LIB-NEWS. If you have any agenda items you want to share at this Hangout, please send them to bonse2@illinois.edu.

Also, we are always looking for volunteers who would be willing to host social time following the Hangouts. Please consider being on an “on-call” list. We need volunteers to keep the social times going! Email hmurphy@illinois.edu if interested.
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EVENTS AND TRAINING: Ada Limón: Working in the Service of Poetry
October 12, 7:30pm

Please join us for this special evening with U.S. Poet Laureate, Ada Limón. Part conversation and part poetry reading, the event follows Limón as she shares how poetry connects us to the world, allows us to heal, love, grieve, and reminds us of the full spectrum of human emotion.

Book signing to follow the event.

Support for this event was provided in part by Library Friend Dr. Daniel D. Shin.

https://calendars.illinois.edu/detail/4092?eventId=33471577

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EVENTS AND TRAINING: Beyond the Broomstick: Unveiling Truths and Demystifying the Witch-Demon Connection
October 13, 6:00pm

Join us via Zoom to delve into the captivating world of witches, demons, and women’s history through a spellbinding lecture and a rare glimpse into the past, as we explore the origins, powers, and misunderstood narratives surrounding these topics.

https://calendars.illinois.edu/detail/4092?eventId=33459060

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EVENTS AND TRAINING: CARLI Professional Development Alliance Events
October 17, 10 AM

This is a CARLI Professional Development Alliance event. To register for this event, visit the CARLI Event Calendar.

In 2021/2022, Susan Howell and Tammie Busch conducted a focus group study with tenure-track and tenured librarians. One of the most prominent themes that came out of these focus groups was mentorship and how mentorship has been helpful and how it has been lacking. Although our focus group centered on tenure-track librarians what we have learned is mentorship benefits all librarians. In this program we will discuss the benefits of mentorship, how one finds mentorship, and how to be a mentor.
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EVENTS AND TRAINING: Illini Cabaret: Music on Main
October 20, 4:00pm

Start your Homecoming celebration with a special performance in the University Library’s historic Reading Room. Join Archivist and Sousa Archives and Center for American Music Director Scott Schwartz as he and three School of Music students perform on three of the Center’s rare music instruments and discuss the importance of returning their voices.

https://calendars.illinois.edu/detail/4092?eventId=33471476

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EVENTS AND TRAINING: Annual Provost Visit
October 24, 3-5pm

Provost John Coleman and his team will visit. Details forthcoming!

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EVENTS AND TRAINING: Hub Training

Please contact the Reference Management Team (rmt@library.illinois.edu) if you have any questions about the Hub Trainings.

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EVENTS AND TRAINING: DEIA Office Hour
October 31, 11am

Victor Jones will be available to answer any questions you may have regarding DEIA at the Library. Find more information at https://uiuc.libcal.com/event/11005259.

LibCal link: https://uiuc.libcal.com/event/11005261

Zoom Link: https://illinois.zoom.us/j/84524494231?pwd=ZDFXRkpHWWdFYXNpekxzdXAxZ1dEdz09

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If you would like to submit content for the November issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, October 20, 2023.

September Library Office Notes

Posted on by


ANNOUNCEMENTS

FACILITIES NEWS

HR NEWS

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
What a thrill it was to see students returning to campus these last few weeks! Despite the intense heat that accompanied our first week of classes, I spied a few of you doing just what I found myself doing: sneaking off for a few minutes to listen to Illini Marching Band practice, adding detours during lunch walks just to see the crowds on the quad. As I was leaving the locked Main Library one day a few weeks ago, I bumped into the family of a first year, excited to be dropping off their new student and to be spending a last day together on campus, but disappointed that the Library had already closed for the day. It was such fun to be able to swipe my i-card and usher them back inside for a quick walk through the gallery. Read more…

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ANNOUNCEMENTS: Residence Hall Libraries’ Update
Laura Poulosky, Residence Hall Librarian

Both Ikenberry and Illinois Street Residence Hall Libraries are open M-F (noon to 7 pm) for the academic year.

We have lots of fun outreach planned for September, including:

  • Craft Night
    Wednesday, September 13, 5-7 pm, ISR: 50A/B & SDRP: 2003
    All materials and snacks provided for free!
  • Board & Video Game Night
    Tuesday, September 19, 7-9 pm, Activities & Recreation Center 2nd floor
    Co-sponsored with the ARC; enjoy a variety of board games, card games, video games, and snacks!
  • Escape Room
    Thursday, September 21, 6:30-8:30 pm, ISR: 50 A/B
    Co-sponsored with the Honors Living-Learning Community with snacks and incentives for winners!
  • Trivia Night
    Wednesday, September 27, 5:30-7:30 pm, SDRP: 2009
    Play pub-style trivia on teams with free snacks!

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ANNOUNCEMENTS: Strategic Communications and Marketing Committee Marketing Grant

Would you like the opportunity to secure some extra funds (up to $500) for upcoming marketing projects or initiatives?

The Strategic Communications and Marketing Committee accepts marketing grant proposals on a rolling basis and awards marketing grants year-round.

Please note that only one grant, for a maximum amount of $500, may be awarded per project; exceptions may be made on a case-by-case basis.

The purpose of these small grants is to help promote greater awareness of the University Library and its programs/services among the various user groups within our community.

The proposal form is located at https://www.library.illinois.edu/staff/wp-content/uploads/sites/24/2017/10/marketingrequestform.pdf.

Past grant recipients must turn in a brief report at the conclusion of their funded project; those who do not submit a report may not be eligible for future grant awards.

If you need further information about the grant or would like to discuss your proposed marketing project, please contact Committee Chair Heather Murphy or anyone on the Committee.

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

  • Christina Bonse
  • Julie Bumpus
  • Evie Cordell
  • Jake Culbertson
  • Tabby Garbutt
  • Jennifer Gavel
  • Jon Gorman
  • Celenia Graves
  • Rachael Johns
  • Stephanie Luke
  • Rachel Miller-Haughton
  • Eric Mosher
  • Mary Ton
  • Hannah Williams
  • Kristen Zidon

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

The Library is at the start of many research and learning opportunities for all patrons from students to faculty. The results of the 2023 Ithaka S+R Faculty Survey demonstrate that the library plays a role at the beginning of a researcher’s journey. 74% of the respondents rated the Library’s function as a “gateway” for locating information for their research to be “Very Important.” Most respondents use the library website and resources to search for new journals for their research as well as interlibrary loans or document delivery to find materials. This extends to choosing materials to use for an instructional course, where 47.7% of respondents gave preference to materials that were available through the library when designing a course.

A note about the data: A summary report of the 2023 Ithaka S+R Faculty Survey is available at https://www.library.illinois.edu/staff/assessment/libsurv/ithaka-sr-faculty-survey-2023-faq/. Questions used in the infographic were:

Q26 – How important is it to you that your college or university library provides each of the functions below or serves in the capacity listed below? [6 = extremely important; 1 = not at all important] – The library serves as a starting point or “gateway” for locating information for my research

Q1 – When you explore the scholarly literature to find new journal articles and monographs relevant to your research interests, how do you most often begin your process? Select one of the following: – Visit my university library’s website or online catalog

Q6 – When you want a scholarly monograph or journal article that you do not have immediate access to through your college or university library’s physical or digital collections, how often do you use each of the following methods to seek access to that material? – Use interlibrary loan or document delivery services provided by my library

Q29 – In general, how often do you perform each of the following when designing or structuring your undergraduate courses? – Assigning course materials that are available through the library

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Update
Victor Jones, Jr., Director of Diversity, Equity, Inclusion, and Accessibility

Check back next month for an update from Victor and please see the DEIA Office Hour below.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/

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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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FACILITIES NEWS: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

With the start of a new semester, we would like to remind everyone of the procedures for reporting a facility-related issue. All facility-related issues must be submitted through the TDX ticketing system (https://help.uillinois.edu/TDClient/42/UIUC/Requests/TicketRequests/NewForm?ID=ymEyoHxSlx4). Daytime facilities emergencies should be reported to 217-841-7874, and after-hours emergencies should be reported to police dispatch at 333-1216. This and other emergency information can be found on the facilities webpage (https://www.library.illinois.edu/staff/facilities/emergency).

For a complete list of projects in planning and construction, please
see wordpress.library.illinois.edu/staff/facilities.

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HR NEWS: Filled Positions

  • Ivy Marie Gamble – IT Specialist – Library IT – 8/14/2023
  • Angela Watters – Digital Publishing Specialist – Scholarly Communication & Publishing – 8/16/2023
  • Damian Behymer – IT Specialist – Library IT – 8/28/2023
  • Adrienne Esserine – IT Specialist – Library IT – 8/28/2023
  • Dana Miller – Visiting Archives and Literary Manuscript Specialist – Rare Book & Manuscript Library – 8/28/2023
  • Dirk Ton – Senior Library Specialist 2nd shift – Grainger Engineering Library Information Center – 9/3/2023
  • LaTasha True – Senior Infrastructure Specialist – Library IT – 9/5/2023
  • Natalie Collins – Senior Library Specialist 3rd shift – Grainger Engineering Library Information Center – 9/11/2023

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HR NEWS: Departures

  • JJ Pionke – Applied Health Sciences Librarian – Social Sciences, Health & Education Library – 8/15/2023
  • Matthew Roberts – Literatures & Languages Librarian – Literatures & Languages Library – 8/15/2023
  • Courtney Becks – Librarian for African American Studies – History Philosophy & Newspaper Library – 8/16/2023
  • George Gottschalk – Director of Acquisitions – Acquisitions & Cataloging Services – 8/31/2023
  • Bruce Schatz – Professor of Library Administration – Library Administration – 8/31/2023
  • Bernadette Braun – Library Operations Associate – Acquisitions & Cataloging Services – 10/6/2023
  • David Butler – Library Assistant – Music & Performing Arts Library – 10/31/2023

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HR NEWS: Civil Service Vacancies

  • Administrative Aide – Dean’s Office – Interviews in progress
  • Library Specialist (2 positions) – Central Access Services – Interviews soon
  • Library Specialist (3 positions) – Grainger Engineering Library Information Center – Posting soon
  • Library Operations Associate – Acquisitions & Cataloging Services – Posting soon
  • Accountant II – BHRSC – Posting soon

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HR NEWS: In Memoriam

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: CARLI Professional Development Alliance Events

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EVENTS AND TRAINING: Rediscovering the Deseret Alphabet
September 7, 3-5 pm
346 Main Library

Professors Ryan Shosted (Linguistics) and Neal Davis (Computer Science) will present their research on the Deseret Alphabet, a 19th-century writing system. This phonetic alphabet, created by leaders of the Mormon Church, may encapsulate pronunciations of English dialect that have otherwise disappeared over time. Shosted and Davis are developing a digital corpus to examine and explore these texts and their historical and cultural context. Join us for a discussion of these texts and their historical and cultural significance, and view some rare examples of Deseret imprints! 

Visit https://calendars.illinois.edu/detail/4092/33459873.

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EVENTS AND TRAINING: Let Claire Buy You a Beverage
Claire Stewart, Dean of Libraries and University Librarian

You pick, I buy! This one-on-one meeting will let us venture out together for get-to-know-you conversation. You pick the location and the beverage, Claire picks up the tab. We can leave campus, go for a walk-and-talk, hole up in your favorite campus café nook, connect over smoothies, or whatever you decide.  If your plans change, you can cancel or reschedule any time before the event.

Register for Let Claire Buy You a Beverage for the following dates:

  • September 12, 4-5pm, register here
  • September 13, 9-10am, register here
  • September 20, 4-5pm, register here
  • September 27, 4-5pm, register here

These are approved events; Civil Service non-exempt staff should get permission from their supervisor before signing up.

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EVENTS AND TRAINING: NISO Webinar

Please email training@library.illinois.edu for login credentials or recordings.

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EVENTS AND TRAINING: Hangout
September 21, 10am

Keep a lookout for an email (with a Zoom link) from Christina Bonse via LIB-NEWS. If you have any agenda items you want to share at this Hangout, please send them to bonse2@illinois.edu.

Also, we are always looking for volunteers who would be willing to host social time following the Hangouts. Please consider being on an “on-call” list. We need volunteers to keep the social times going! Email hmurphy@illinois.edu if interested.

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EVENTS AND TRAINING: Library Friends Webinar: Library Show and Tell
September 28, 12pm

Join the University Library for the first webinar in a Show and Tell series showcasing exciting and unique items from our world-renowned collection. This month, we’ll take a closer look at an “artist’s book” by the famous Czech bookbinder, artist, printer, and poet Josef Váchal. Next, we’ll examine two pieces of Cartographic Victoriana that bookend the 63-year reign of the Queen of the United Kingdom. Finally, we’ll dive into the Archives to uncover special and invaluable records for the University of Illinois’ Council of Administration.

Register at https://go.library.illinois.edu/sept28showtell.

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EVENTS AND TRAINING: DEIA Office Hour
September 29, 11am

Victor Jones will be available to answer any questions you may have regarding DEIA at the Library. Find more information at https://uiuc.libcal.com/event/11005259.

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If you would like to submit content for the October issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, September 22, 2023.

August Library Office Notes

Posted on by


ANNOUNCEMENTS

IT NEWS

FACILITIES NEWS

HR NEWS

EVENTS AND TRAINING

ANNOUNCEMENTS: University Librarian Note
Check back next month for a note from Dean of Libraries and University Librarian Claire Stewart.

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ANNOUNCEMENTS: Math Library: Interim Closure and Relocation of Collections
Michael Norman, Interim Head of the Mathematics Library

We wanted to update the Library about the interim closure of the Mathematics Library due to the upcoming renovation of Altgeld Hall. The Mathematics Library closed to the public on May 12, 2023. We anticipate the renovation will take 3+ years to complete and the Mathematics Library will reopen in the refurbished and improved space in Altgeld when the project is finished.

Recently, we finished the transfer of the Mathematics Library collections to an interim space in the 1 East area of the Main Library Stacks.

The Mathematics Library unbound journal collection has been moved to the Grainger Engineering Library Information Center (GELIC) and is accessible in the 1st floor West room. In addition, the Mathematics Reserve collection will be integrated into the GELIC Reserves.

The Mathematics Library staff and the Interim Head, Mathematics Library are now physically situated in GELIC in Offices 159 and 155. Mathematics Library staff are available by phone (217-333-0258) and email (math@library.illinois.edu). The Mathematics Library webpage at library.illinois.edu/mtx/ is being maintained and kept current in the offering of our services to the Mathematics Library user community.

Please see Michael Norman’s email via LIB-NEWS on July 26, 2023, for more information.

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ANNOUNCEMENTS: IOPN Update
Dan Tracy, Head of Scholarly Communication and Publishing

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

  • Theresa Appiah
  • Skye Arseneau
  • Nakia Bernard
  • Noel Chi
  • Jennifer Gavel
  • Joseph Hall-Ingram
  • Kim Hutcherson
  • Aneitre Johnson
  • Hanna Lafond-Hyman
  • Chad Lewis
  • Steven Liu
  • Kassandra Reyes
  • Cecylia Selwocki
  • Katie Slough
  • Anthony Stewart
  • Hannah Williams

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Update
Victor Jones, Jr., Director of Diversity, Equity, Inclusion, and Accessibility

Check back next month for an update from Victor and please see the DEIA Office Hour below.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/

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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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IT NEWS: The Future is Now
Tracy Tolliver, Director of Library Information Technology

Library IMS and Facilities removed the last remnants of physical server infrastructure this summer.

The library computing infrastructure is completely “in the cloud” whether it be AWS, Azure or campus shared Virtual Machine hosting. Over several years, the Library migrated over 200 “servers” and over a Petabyte, yes Peta as in seven zeros, of data to hosted services. The migration was finished in January 2020, but physical hardware cleanup was interrupted in March 2020.

As of July 2023 every last bit of the physical infrastructure has been moved to the surplus warehouses on campus.

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IT NEWS: Upgrade to Windows 11
Tracy Tolliver, Director of Library Information Technology

Library IT is prepping for Windows 11 and will be updating the Library classrooms and conference rooms to Windows 11 during the remainder of Summer 2023.  Good news, on the user end there is not much difference between Windows 10 and 11.  Listed below are the notable user end changes in Windows 11:

  • Start menu and Search are now located at the center of the taskbar at the bottom of the screen
  • Start menu when selected opens its own window.  Circled in red are the new locations for specific tasks within the Start menu window

    • Applications (All apps) – are located in the upper right, when selected it opens up the list of installed applications
    • Search – at the top of the Start menu window will change to the Search window once text is entered; used to also find applications
    • Sign out – select the User icon which is located in the lower left to log out.  Actions to log out: select Start menu > User icon > Sign out

    • Restart – select the Power icon which is located in the lower right.  Actions to restart: select Start menu > Power icon > Restart

  • Search – opens its own window, use this to quickly find applications and other items.  Note at the top of the Search window one can select specific areas to narrow the search; default search is All

As always if you notice any issues, please submit a Ticket to the Library IT Help Desk.

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IT NEWS: Skype for Business to MS Teams Migration Complete
Tracy Tolliver, Director of Library Information Technology

Thank-you all for your patience and support during the migration from Skype for Business to MS Teams in July. Overall, it went smoothly thanks to a lot of preparation and planning across campus.

Skype for Business has been removed from 95% of workstations. The remaining workstations that need to have Skype removed are primarily off campus. Skype will eventually be removed from these machines when they are on VPN during an overnight maintenance window, or when they are connected to the campus network during an overnight maintenance window. If a user would like to complete this process manually, they can go to Software Center and run the “Office 365 Professional Plus 2016 x64 – No Skype” Install. This update will remove Skype for Business.

We are seeing a few issues with a small number of desktop (plugged into a computer) and Bluetooth devices. Please send a ticket to Library IT Help Desk if you have any questions related to the migration.

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IT NEWS: Main Library Room 314 Upgrade Ready for Fall Semester
Tracy Tolliver, Director of Library Information Technology

The upgrade to Main Library Room 314 is on target to be completed and ready for the Fall 2023 semester. GA Training will be the first event to use the newly updated room.  They will enjoy a new enhanced projection unit, 2 additional displays on the walls, new integrated audio and video components, better power support in the middle of the room, new computers, and fresh paint.

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FACILITIES NEWS: Facilities Update

For a complete list of projects in planning and construction, please
see wordpress.library.illinois.edu/staff/facilities.

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HR NEWS: Filled Positions

  • Chris Bailey – Information Sciences Librarian – Social Sciences, Health, & Education Library – 7/21/2023
  • Gauri Joshi – Multi-level ITTA Assoc Software Developer/Software developer – Library IT – 8/14/2023

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HR NEWS: Departures

  • Catherine Nguyen – Library Clerk – Acquisitions & Cataloging Services – 7/21/2023
  • Ruairi McEnroe – Library Specialist – Grainger Engineering Library Information Center – 7/28/2023
  • Evan Barber – IT Specialist – Library IT – 8/4/2023

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HR NEWS: Civil Service Vacancies

  • Multi-level ITTA Infrastructure Specialist – Library IT – Interviews in progress
  • IT Specialists (2 positions) – Library IT – Interviews in progress
  • Senior Library Specialist (2 positions) – Grainger Engineering Library Information Center – Close July 26
  • Library Specialist – Central Access Services – Posting soon

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HR NEWS: In Memoriam

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: DEIA Educational Workshop Series: DEIA Engagement

We are pleased to invite you to participate in the second module of the University Library DEIA Educational Workshop Series. This series was developed by Dr. Ellen Burts-Cooper of Improve Consulting in collaboration with the DEIA Task Force. Dr. Ellen was our guest speaker at the Library’s Annual Recognition Event. As with the previous workshop, this workshop is a mixture of presentation and discussion, led by two library facilitators. By attending this workshop, you will have the opportunity to meet colleagues from across the library and learn from each other.

This summer, we will offer 2 opportunities to attend the second module, DEIA Engagement. This workshop builds on the previous module and focuses on what DEIA is, personal engagement and allyship as well as biases and things that impede engagement. We request that you have completed the first module before taking this second DEIA workshop module.

DEIA Engagement module (second module) will be offered on Zoom on the following remaining date:

Please register to attend this virtual event.

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EVENTS AND TRAINING: Let Claire Buy You a Beverage
Claire Stewart, Dean of Libraries and University Librarian

You pick, I buy! This one-on-one meeting will let us venture out together for get-to-know-you conversation. You pick the location and the beverage, Claire picks up the tab. We can leave campus, go for a walk-and-talk, hole up in your favorite campus café nook, connect over smoothies, or whatever you decide.  If your plans change, you can cancel or reschedule any time before the event.

Register for Let Claire Buy You a Beverage for the following dates:

  • August 3, 4-5pm, register here
  • August 22, 9-10am, register here
  • August 23, 4-5pm, register here
  • August 30, 9-10am, register here

These are approved events; Civil Service non-exempt staff should get permission from their supervisor before signing up.

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EVENTS AND TRAINING: NISO Webinars

Please email training@library.illinois.edu for login credentials or recordings.

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EVENTS AND TRAINING: CARLI Professional Development Alliance Events

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EVENTS AND TRAINING: GA Orientation
August 16 – 18

The schedule for Library-wide GA Orientation & Training taking place Aug. 16-18 is now complete and available here. Each session is available for registration through the Library staff calendar: https://uiuc.libcal.com/calendar/staff

Day one includes sessions that will apply to all GAs working in the Library. The sessions on the other days may or may not be relevant. Please work with your GAs to guide them to the sessions that are appropriate for the work they will be doing (e.g., if they will not be answering questions via LibChat, let them know they should not register for the chat reference session). Supervisors can sign the GAs up individually, or ask GAs to sign up themselves. As with prior years, all of these sessions are also open to anyone working in these areas who would like to develop/refresh their skills.

Sessions will take place in three different Library buildings (Main, Funk/ACES, Grainger) and we’ve incorporated a tour of each building into the schedule. If you work in one of these locations, please consider being on hand to welcome the new GAs as they come through on the tour.

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EVENTS AND TRAINING: Coffee for 5
Claire Stewart, Dean of Libraries and University Librarian

These coffees are designed to help me get to know Library faculty, professional and Civil Service staff better.

This monthly gathering is designed for casual, small-group conversations. The locations will vary, so please check the description carefully. If your plans change, you can cancel or reschedule any time before the event.

  • August 24, 3:15 – 4:15pm, register here

These are approved events; Civil Service non-exempt staff should get permission from their supervisor before signing up.

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EVENTS AND TRAINING: DEIA Office Hour
August 31, 11am

Victor Jones will be available to answer any questions you may have regarding DEIA at the Library. Look for an email with the Zoom link via LIB-NEWS.

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If you would like to submit content for the September issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, August 25, 2023.

July Library Office Notes

Posted on by


ANNOUNCEMENTS

FACILITIES NEWS

HR NEWS

EVENTS AND TRAINING

ANNOUNCEMENTS: University Librarian Note

I have so enjoyed the conversations we have been having in my first month here at Illinois, and I look forward to our upcoming academic year with excitement, pride, and a sense of optimism: we really are well-positioned to build on our excellent history of leadership, and to deepen our collaborations across the university.

Unfortunately, as I was writing this edition of my note, the United States Supreme Court had just handed down a set of decisions in two affirmative action cases that will strike a heavy blow to our ability to continue to build a more diverse and representative student body. Read more…

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ANNOUNCEMENTS: Library Building Project Update – 7/1/23
Tom Teper, Associate University Librarian for Collections and Technical Services | Project Manager, Library Building Project

General Update

As discussed at the June Library Hang-Out, the project to renovate the Undergraduate Library and transform it into the Archives and Special Collections Building ran into two delays during the 100% drawing review. In essence, Library and campus personnel objected to the status of two parts of the 100% proposal – the state of the AV/IT portion of the submission and the proposed HVAC system. Without relaying extensive detail, both Technology Services and Library IT personnel objected to the completeness of the AV/IT submittal. The recurring problem of the IT sub-consultant not making requested changes came to a head at this point. The second reason for the delay centered on objections to the proposed HVAC system. In essence, the system was projected to be far too energy and maintenance intensive for the value that it returned. After a series of meetings and redesigns, the mechanical sub-consultants and the architects developed a revised system in consultation with F&S personnel. This new system was developed and included in a revised 100% submittal.

The revised construction documents were submitted on June 8, 2023. Comments on the revisions were submitted one week later and design comment review meetings were held on June 16th and 20th, 2023. By June 22nd, all revisions were completed, and the final documents were posted for competitive bid. A pre-bid meeting was held on June 29th and the first of two walk-throughs was held for prospective bidders on the same day.

The anticipated schedule through the target date for start of construction is as follows:

As noted in previous updates, members of the Special Collections Division are working diligently with representatives of Bradford Systems and SpaceSaver to finalize a shelving layout for the facility. Meeting roughly every other week, this group made great progress on zeroing in on a final shelving layout.

A third stream of meetings is occurring around finalizing the furniture package for the building. This will be advanced further in July 2023 in order to take advantage of state-negotiated IPHEC (Illinois Public Higher Education Cooperative) pricing.

Other Activities

Personnel within the Library continue to meet on a bi-weekly basis to touch base on progress, and members of the Library’s Administration continue meeting with Capital Programs’ project team on a weekly basis to touch base and monitor progress associated with this project.

Efforts to barcode and improve inventory management continue. The Special Collections Division is continuing work related to their opening exhibit. As noted, work on the shelving layout continues. Once done, members of the units will need to start preparing models for where specific portions of the collection will sit in the planned shelving layouts in preparation for an eventual move of library and archival collections into the facility.

Proposed Project Schedule

As the project progresses, the schedule becomes increasingly more detailed and accurate going forward. At present, the schedule below outlines dates going forward for the development of construction documents (CD), their review, the bidding and negotiation phase, construction, and post-construction. This schedule was updated and is accurate as of June 8th, 2022.

We anticipate changes to be released once final bids are received and negotiations are concluded with the successful bidders. At present, however, we anticipate a construction period of approximately 18 – 20 months from the start of construction.

Communications

Individuals may have noticed the following news item related to the anticipated name change for the building: illinoisnewsroom.org/university-of-illinois-library-has-a-new-name/. All building name changes require Board of Trustees approval, and the item appeared in the May BOT meeting schedule.

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ANNOUNCEMENTS: IOPN Updates
Dan Tracy, Head of Scholarly Communication and Publishing

  • The journal Research on Diversity in Youth Literature has published its first issue with IOPN journals after moving to the University of Illinois with iSchool faculty member Sarah Park Dahlen. Issue 5.1 is a special issue focused on Diversity in Graphic Novels.
  • The Illinois Open Publishing Network (IOPN) has released the beta version of a scholarly digital edition of Tropic Death by Eric Walrond. Originally published during the Harlem Renaissance, Tropic Death is a collection of short stories featuring Afro-Caribbean life and dialect. In addition to a reading copy of the original 1926 edition, the new edition by Ryan Weberling and Caitlyn Georgiou features textual comparisons of stories that Walrond significantly revised after their magazine publications, and a glossary of slang used in the stories.

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

  • Theresa Appiah
  • Susan Breakenridge
  • Emma Frieden
  • Jennifer Gavel
  • Hanna Lafond-Hyman
  • Chad Lewis
  • Jake MacGregor
  • Norris Purdy
  • Katie Slough
  • Shelby Strommer
  • Rebecca Wright

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Update
Victor Jones, Jr., Director of Diversity, Equity, Inclusion, and Accessibility

Check back next month for an update from Victor and please see the DEIA Office Hour below.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/

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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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FACILITIES NEWS: Facilities Update

For a complete list of projects in planning and construction, please
see wordpress.library.illinois.edu/staff/facilities.

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HR NEWS: Filled Positions

  • Brett Hoffman – Library Specialist – Communications Library – 6/12/2023

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HR NEWS: Departures

  • Lucretia Williams – Administrative Assistant – Library Administration – 7/31/2023

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HR NEWS: Civil Service Vacancies

  • Multi-level ITTA Assoc Software Developer/Software developer – Library IT (SCaRS) – Decision soon
  • Multi-level ITTA Infrastructure Specialist – Library IT – Interviews soon
  • IT Specialists (2 positions) – Library IT – Interviews soon
  • Library Specialist – Central Access Services – Posting soon

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: DEIA Educational Workshop Series: DEIA Engagement

We are pleased to invite you to participate in the second module of the University Library DEIA Educational Workshop Series. This series was developed by Dr. Ellen Burts-Cooper of Improve Consulting in collaboration with the DEIA Task Force. Dr. Ellen was our guest speaker at the Library’s Annual Recognition Event. As with the previous workshop, this workshop is a mixture of presentation and discussion, led by two library facilitators. By attending this workshop, you will have the opportunity to meet colleagues from across the library and learn from each other.

This summer, we will offer 2 opportunities to attend the second module, DEIA Engagement. This workshop builds on the previous module and focuses on what DEIA is, personal engagement and allyship as well as biases and things that impede engagement. We request that you have completed the first module before taking this second DEIA workshop module.

DEIA Engagement module (second module) will be offered on Zoom on the following dates:

Please register to attend this virtual event.

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EVENTS AND TRAINING: LEITC Series: Generative AI – Impact on the Library Mission and Services
July 11, 11am

What are the implications of Generative AI technologies for the mission of the library and its services in support of the research and learning mission in higher education? In this session, we will talk about the many challenges and opportunities we currently experience in the library and may encounter moving forward with these technologies. As we build an understanding of how Generative AI may impact our mission, we can begin to work on how to adjust or build new services.

Speakers: Alex (Elisandro) Cabada, Celenia Graves
In-Person: Room 220, Scholarly Commons, Main Library
Zoom Link: If you registered with this form, the Zoom information will be emailed to you after June 13.

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EVENTS AND TRAINING: CARLI Professional Development Alliance Events

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EVENTS AND TRAINING: LEITC Series: Generative AI – Image Creation, Copyright, and Understanding Your Rights
July 25, 11am

You’ve asked an AI generator to create a cat portrait in the style of Picasso, now what? Although sampling the work of others has been a natural part of image creation since humans have communicated through art, new AI tools have complicated that conversation. This workshop will discuss the ways that people are using AI-generated images to create new bodies of work, streamline their research processes, and beautifully muddy current and future copyright waters. You’ll learn your rights as an image creator, and hopefully have a few more answers about where the machine’s art ends and yours begins.

Speaker: Siobhan McKissic
In-Person: Room 220, Scholarly Commons, Main Library
Zoom Link: If you registered with this form, the Zoom information will be emailed to you after July 11.

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EVENTS AND TRAINING: DEIA Educational Workshop Series: Library Culture and Engagement

We are pleased to invite you to participate in a new University Library DEIA Educational Workshop Series. This series was developed by Dr. Ellen Burts-Cooper of Improve Consulting in collaboration with the DEIA Task Force. Dr. Ellen was our guest speaker at the Library’s Annual Recognition Event. These workshops are a mixture of presentation and discussion, led by two library facilitators. By attending this workshop, you will have the opportunity to meet colleagues from across the library and learn from each other.

This semester, we will offer 3 more opportunities to attend the first module, Library Culture and Engagement. This workshop covers important foundational topics requested by library employees, including belonging, psychological safety, collaboration, and how to contribute to a healthy workplace. Attending this module will be very helpful for engaging with the additional four modules offered later.

The Library Culture and Engagement module will be offered on Zoom on the following date:

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EVENTS AND TRAINING: DEIA Office Hour
July 31, 11am

Victor Jones will be available to answer any questions you may have regarding DEIA at the Library or the DEIA Taskforce Final Report. A copy of the final report can be found at this link through Box.

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If you would like to submit content for the August issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, July 21, 2023.

June Library Office Notes

Posted on by


ANNOUNCEMENTS

IT NEWS

FACILITIES NEWS

HR NEWS

EVENTS AND TRAINING

ANNOUNCEMENTS: University Librarian Note

A sincere “thank you” to all of you for the warm welcome you’ve shown me in my first three weeks here as dean and university librarian. Although I didn’t get to meet everyone, the summer social was great fun and I am glad I did get to say hello to a great many of you. Read more…

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ANNOUNCEMENTS: Library Building Project Update – 06/01/2023
Tom Teper, Associate University Librarian for Collections and Technical Services | Project Manager, Library Building Project

General Update

The renovation of the Undergraduate Library and planning for construction of the Archives and Special Collections Building continue apace. At present, all planned demolition of the Undergraduate Library spaces being completed by Facilities & Services is complete.

Initially, plans called for completing the Construction Documents in April 2023 following the mid-March submittal of 100% drawings. Unanticipated changes required to the HVAC system and AV/IT required that the final submission date be renegotiated between Capital Programs and RATIO. At present, the schedule for wrapping up the final details in the 100% drawings and preparing the construction drawings for competitive bid is as follows:

  • 5/18/23 – Design team submitted one line HVAC drawing.
  • 5/25/23 – HVAC and controls design meeting.
  • 6/8/23 – Design team submits drawings/specs.
  • 6/15/23 – Comments returned to design team
  • 6/16 and 6/20 – Tentative design comments review meetings.
  • 6/22/23 – Issue for bids.

Running parallel to these meetings are additional discussions around finalizing the outstanding AV/IT components.

Once the final drawings and accompanying materials required for the bid are submitted, the University will prepare the final bid package. This will be released for the public bidding process with the intent of having a construction package prepared for final Board of Trustees approval at the September BOT meeting. Construction could start shortly thereafter.

As noted in previous updates, members of the Special Collections Division are working diligently with representatives of Bradford Systems and SpaceSaver to finalize a shelving layout for the facility. Meeting roughly every other week, this group made great progress on zeroing in on a final shelving layout. Their target completion date is within the coming weeks.

A third stream of meetings is occurring around finalizing the furniture package for the building. This will be handled in parallel to the construction bid in order to take advantage of state-negotiated IPHEC (Illinois Public Higher Education Cooperative) pricing.

Other Activities

Personnel within the Library continue to meet on a bi-weekly basis to touch base on progress, and members of the Library’s Administration continue meeting with Capital Programs’ project team on a weekly basis to touch base and monitor progress associated with this project.

Efforts to barcode and improve inventory management continue. The Special Collections Division is continuing work related to their opening exhibit. As noted, work on the shelving layout continues. Once done, members of the units will need to start preparing models for where specific portions of the collection will sit in the planned shelving layouts in preparation for an eventual move of library and archival collections into the facility.

Proposed Project Schedule

As the project progresses, the schedule becomes increasingly more detailed and accurate going forward. At present, the schedule below outlines dates going forward for the development of construction documents (CD), their review, the bidding and negotiation phase, construction, and post-construction. This schedule was updated and is accurate as of June 8th, 2022.

We anticipate changes to be released as the final bid package is prepared.

Communications

Individuals may have noticed the following news item related to the anticipated name change for the building: https://illinoisnewsroom.org/university-of-illinois-library-has-a-new-name/. All building name changes require Board of Trustees approval, and the item appeared in the May BOT meeting schedule.

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ANNOUNCEMENTS: Fall New Graduate Assistant Orientation

On behalf of the Reference Management Team and Organizational Development & Training, the schedule for Library-wide GA Orientation (taking place Aug. 16-18) is now complete. Each session is available for registration through the Library staff calendar: https://uiuc.libcal.com/calendar/staff

Day one includes sessions that will apply to all GAs working in the Library. The sessions on the other days may or may not be relevant. Please work with your GAs to guide them to the sessions that are appropriate for the work they will be doing (e.g., if they will not be answering questions via LibChat, let them know they should not register for the chat reference session). Supervisors can sign the GAs up individually or ask GAs to sign up themselves. As with prior years, all these sessions are also open to anyone whose work relates to these areas and who would like to develop/refresh their skills.

Sessions will take place in three different Library buildings (Main, Funk/ACES, Grainger) and we’ve incorporated a tour of each building into the schedule. If you work in one of these locations, please consider being on hand to welcome the new GAs as they come through on the tour.

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ANNOUNCEMENTS: Residence Hall Libraries Update

Ikenberry Residence Hall Library will re-open for the summer on Monday, June 5th. Summer hours will be M-F, 10 am to 2 pm. (Illinois Street Residence Hall Library is closed for the summer, but pick slip requests will be filled.)

All U of I students, staff, and faculty with an active I-card are invited to participate in the Res. Hall Libraries’ Summer BINGO! Bring your completed BINGO card (4 in a row in any direction) to Ike Library for a treat and to be entered in a raffle for an Advanced Readers’ Copy of a book of your choice from our stash. Winners will be drawn in September.

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ANNOUNCEMENTS: Internal Marketing Group
A new Internal Marketing Group has formed to create and maintain a portfolio of internal signage, templates, maps, and other informational and wayfinding resources in alignment with campus branding and University Library standards. The IMG is a working group committed to user-focused, inclusive, and accessible practices deployed in agile and tactical ways to best represent the University Library and user needs throughout campus libraries. More from this group is forthcoming!

Members include:

  • Paula Carns
  • Sarah Christensen
  • Kate Lambaria
  • John Laskowski
  • Heather Murphy
  • Tim Newman

Any immediate questions should be directed to Heather Murphy or John Laskowski.

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

  • Mirella Bajric
  • MJ Han
  • Megean Osuchowski
  • Janelle Sander
  • Dulcie Vermillion

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Update
Victor Jones, Jr., Director of Diversity, Equity, Inclusion, and Accessibility

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/

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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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IT NEWS: Library Emerging Technology Talk Series – Generative AI
Tracy Tolliver, Director of Library Information Technology

LEITC (Library Emerging and Integrated Technologies Coordination – CAPT) is putting on a series of hybrid workshops on the topic of Generative AI. These sessions are intended to help inform the library audience about the current state of the art of Generative AI technologies and what the implications and the potential are for these technologies for scholarship and the mission of the library.

These sessions also provide the library audience with an opportunity to bring up topics of concern or interest that we can discuss together and potentially cover more in-depth in future sessions. From these early understandings, we can plan out what funding, resources, and partnerships would be needed to implement new support services for Generative AI.

These sessions are organized by the Library Emerging and Integrated Technologies Committee (LEITC). Interested in proposing or organizing a future talk about Generative AI? Please contact us now at leitc@library.illinois.edu

Summer Schedule:

  • Topic: LEITC Series: Generative AI – What is it?
    Short Description: The current state of generative AI is changing by the day and while it has already had a profound effect on the future of technology and many other industries it will almost certainly not lead to the end of all humanity as shown by many news headlines. Join us as we talk through the basic concept, history, and current state of generative AI and large language models.
    Speakers: Eric Kurt, Jake Metz
    When: Jun 6, 2023, 11 am to 12 noon (CST)
    In-Person: Room 220, Scholarly Commons, Main Library
    Zoom Link: If you register with this form, the Zoom information will be emailed to you after May 30th.
  • Topic: LEITC Series: Generative AI – Current tools and services
    Short Description: What kinds of things can AI create? And are there alternatives to the Big Tech services? Join us as we experiment with the latest tools in this hands-on workshop. We’ll discuss how to write effective prompts as we explore possibilities (and potential pitfalls) of using AI to generate text, images, code, and more.
    Speakers: Jake Metz, Mary Ton
    When: Jun 13, 2023, 11 am to 12 noon (CST)
    In-Person: Room 220, Scholarly Commons, Main Library
    Zoom Link: If you register with this form, the Zoom information will be emailed to you after June 6th.
  • Topic: LEITC Series: Generative AI – Impact on the Library mission and services
    Short Description:  What are the implications of Generative AI technologies for the mission of the library and its services in support of the research and learning mission in higher education? In this session, we will talk about the many challenges and opportunities we currently experience in the library and may encounter moving forward with these technologies. As we build an understanding for how Generative AI may impact our mission, we can begin to work on how to adjust or build new services.
    Speakers: Alex (Elisandro) Cabada, Celenia Graves
    When: Jul 11, 2023, 11 am to 12 noon (CST)
    In-Person: Room 220, Scholarly Commons, Main Library
    Zoom Link: If you register with this form, the Zoom information will be emailed to you after June 13th.
  • Topic: LEITC Series: Generative AI – Image creation, copyright, and understanding your rights
    Short Description: You’ve asked an AI generator to create a cat portrait in the style of Picasso, now what? Although sampling the work of others has been a natural part of image creation since humans have communicated through art, new AI tools have complicated that conversation. This workshop will discuss the ways that people are using AI-generated images to create new bodies of work, streamline their research processes, and beautifully muddy current and future copyright waters. You’ll learn your rights as an image creator, and hopefully have a few more answers about where the machine’s art ends and yours begins.
    Speakers: Siobhan McKissic
    When: Jul 25, 2023, 11 am to 12 noon (CST)
    In-Person: Room 220, Scholarly Commons, Main Library
    Zoom Link: If you register with this form, the Zoom information will be emailed to you after July 11th.

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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

The summer facility renovations are upon us, but it will not be as crazy as last summer. To highlight a few projects, we have classroom technology upgrades occurring in Rm 314 of the Main Library and a few minor repairs occurring throughout spaces across the University Libraries. We are also kicking off the roof renovation project at the Main Library with design starting in July and expected construction starting next summer. The project information document has been updated. As a reminder, if you are in need of any space renovations, maintenance, or services, please submit a ticket through Team Dynamix.

For a complete list of projects in planning and construction, please
see https://wordpress.library.illinois.edu/staff/facilities/.

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HR NEWS: Filled Positions

  • Bernadette Braun – Library Operations Associate – Acquisitions & Cataloging Services – 5/15/2023
  • Claire Stewart – Dean of Libraries and University Librarian – Library Administration – 5/16/2023
  • Alexander Klec – Assistant Distribution Services Supervisor – Library Facilities – 6/5/2023

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HR NEWS: Departures

  • Margo Robinson – Library Specialist – Central Access Services – 4/30/2023
  • Jamie Hansen – Library Specialist – Grainger Engineering Library Information Center – 5/11/2023
  • Lisa Miller – Senior Library Specialist – Central Access Services – 5/31/2023

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HR NEWS: Civil Service Vacancies

  • Multi-level ITTA Assoc Software Developer/Software developer – Library IT (SCaRS) – Email Screenings
  • Multi-level ITTA Infrastructure Specialist – Library IT – Posting Soon
  • IT Specialists (2 positions) – Library IT – IHR Reviewing JD
  • Library Specialist – Communications – Decision soon

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HR NEWS: Academic Professional and Faculty Open Postings

  • Visiting Social Sciences Librarian (Faculty) – Social Sciences, Health, & Education Library – Closes 6/9/2023
  • World Languages Cataloging Coordinator (Faculty) – Acquisitions & Cataloging Services – Closes 6/16/2023
  • Chinese Studies Librarian (Faculty) – International & Area Studies Library – Closes 6/23/2023

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: Library Emerging Technology Talk Series – Generative AI
View the Summer Schedule here.

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EVENTS AND TRAINING: Gwendolyn Brooks’s Birthday
June 7, 3 – 5pm

Come and celebrate the birthday of Gwendolyn Brooks (1917-2000), former Illinois Poet Laureate and the first African American writer to win the Pulitzer Prize. Take a look at some of our favorite gems from Miss Brooks’s literary archives, and enjoy a slice of her birthday cake! This event is free and open to all.

https://calendars.illinois.edu/detail/4092/33451402

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EVENTS AND TRAINING: DEIA Educational Workshop Series

We are pleased to invite you to participate in a new University Library DEIA Educational Workshop Series. This series was developed by Dr. Ellen Burts-Cooper of Improve Consulting in collaboration with the DEIA Task Force. Dr. Ellen was our guest speaker at the Library’s Annual Recognition Event. These workshops are a mixture of presentation and discussion, led by two library facilitators. By attending this workshop, you will have the opportunity to meet colleagues from across the library and learn from each other.

This semester, we will offer 3 more opportunities to attend the first module, Library Culture and Engagement. This workshop covers important foundational topics requested by library employees, including belonging, psychological safety, collaboration, and how to contribute to a healthy workplace. Attending this module will be very helpful for engaging with the additional four modules offered later.

The Library Culture and Engagement module will be offered on Zoom on the following dates:

  • Thursday, June 8th, 2pm-4pm register
  • Wednesday, June 21st, 2pm-4pm register
  • Thursday, July 27th, 10am-12pm (registration is full)

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EVENTS AND TRAINING: Library IT phase 1 – conference room training
June 9, 2pm

Training is for full-time Library faculty and staff for the Library conference rooms in order to log on to the dedicated room PC.

Who needs training? Full-time Library employees that plan on hosting a meeting that requires using the Library Conference Room computer equipment will need training. This training is required only once. If you are a new Library Employee, or if you plan to video conference, host a webinar, or participate in a library search committee (regarding interviews and candidate presentation days), then the Library IT phase 1 training session is necessary in order to log in to the conference room computer and use the room equipment. Also, anyone who would like a room training refresher is always welcome to attend.

We will go over what the rooms have to offer and where to find this information. Demos include laptop connection, using the dedicated room PC, sound checks, enlarging text within documents and websites, and troubleshooting common issues.

Due to limited seating, please register if you plan to attend.

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EVENTS AND TRAINING: NISO Webinar: Controlled Digital Lending
June 14, 10am

Please email training@library.illinois.edu for login credentials or recordings.

Future NISO Webinars to consider:

  • August 9 at 10 AM: Metrics: Assessing Usage (Part One)
  • August 16 at 10 AM: Metrics: What Additional Metrics Are Needed? (Part Two)
  • September 13 at 10 AM: Multilingual Content and its Use
  • October 11 at 10 AM: Building Connectivity Between Diverse and Diffused Resources
  • November 8 at 10 AM: Strategic Planning
  • December 13 at 10 AM: Trend Spotting, Trend Setting

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If you would like to submit content for the July issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, June 23, 2023.

May Library Office Notes

Posted on by


ANNOUNCEMENTS

FACILITIES NEWS

HR NEWS

EVENTS AND TRAINING

ANNOUNCEMENTS: University Librarian Note
As my time as Interim Dean draws to a close, I’d like to offer a heartfelt “thank you” to the Library community for your support and the impressive work we have pressed forward during the last five months.  It may be just me, but hasn’t this spring felt exceptionally busy—and buzzy with the hum of activity?  I hope you, too, have felt especially productive and proud of all the things we have accomplished over the past five months.  Together, our Library supports world-class research and instruction, and underlies the success of our students and faculty members. Read more…

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ANNOUNCEMENTS: Library Building Project Update – 05/01/2023
Tom Teper, Associate University Librarian for Collections and Technical Services | Project Manager, Library Building Project

General Update

The renovation of the Undergraduate Library and planning for construction of the Archives and Special Collections Building continues apace. At present, all of the demolition of the Undergraduate Library spaces being completed by Facilities & Services has been completed with the exception of a minor amount of asbestos abatement being completed in April 2023.

Planning activities make similar progress. The project’s architect/engineering firm submitted their 100% drawings in mid-March 2023, and after a period to review the drawings and accompanying documentation, the University submitted comments to RATIO on March 28th, 2023. On Monday, April 3rd, representatives from the Library and various campus units of F&S spent the day reviewing the comments, discussing possible adjustments, and finalizing direction on the contraction documents. While it was initially anticipated that it would take approximately two weeks for the Architect-engineers to finalize the drawings, late breaking uncertainties about the specifics of the HVAC system are drawing out the discussions.

Once the final drawings and accompanying materials required for the bid are submitted, the University will prepare the final bid package. This will be released for the public bidding process with the intent of having a construction package prepared for final Board of Trustees approval at the September BOT meeting. Construction could start shortly thereafter.

In parallel to this process, members of the Special Collections Division worked diligently with representatives of Bradford Systems and SpaceSaver to finalize a shelving layout for the facility. Meeting roughly every other week, this group made great progress on zeroing in on a final shelving layout. Their target completion date is May 2023.

Other Activities

Personnel within the Library continue to meet on a bi-weekly basis to touch base on progress, and members of the Library’s Administration continue meeting with Capital Programs’ project team on a weekly basis to touch base and monitor progress associated with this project.

Efforts to barcode and improve inventory management continue. The Special Collections Division is continuing work related to their opening exhibit. As noted, work on the shelving layout continues. Once done, members of the units will need to start preparing models for where specific portions of the collection will sit in the planned shelving layouts in preparation for an eventual move of library and archival collections into the facility.

Proposed Project Schedule

As the project progresses, the schedule becomes increasingly more detailed and accurate going forward. At present, the schedule below outlines dates going forward for the development of construction documents (CD), their review, the bidding and negotiation phase, construction, and post-construction. This schedule was updated and is accurate as of June 8th, 2022.

We anticipate some changes as the final bid package is prepared.

Communications

Nothing to report.

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

  • Evan Barber
  • Annika Deutsch
  • Piper Law
  • Uyen Tu Nguyen
  • Piper Martin
  • Eric Mosher
  • Leonel Ramirez
  • Scott Schwartz

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ANNOUNCEMENTS: Subscribe to the University Archives Newsletter!

University of Illinois Postcards

The University of Illinois Archives has launched a newsletter! In Out of the Vault, the Archives will share news about exhibitions, programs, projects, new acquisitions, and services. The inaugural issue includes features on the Inclusive Speaker Series and the Women in Science Lecture Series; recent awards to current and former Archives staff in recognition of their outstanding work in archives; a documentary about the first Dean of Women at the University of Illinois, Violet DeLille Jayne; and an interview with Archives staff member Sammi Merritt, who is starting an exciting new role with the Alaska Resources Library and Information Services. Subscribe here to receive future issues and stay connected will all the exciting happenings at the University Archives!

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

How do faculty, researchers and instructors value the roles the Library plays at the University? The results of the 2023 Ithaka S+R Faculty Survey show that the Library’s “Buyer” function is most valued (“The library pays for the resources I need, from academic journals to books to electronic databases”) – with 95% of the respondents rating this library function as highly important. This is consistent with the 2013 (93%) and 2019 (94%) results from the same survey. While the same trend have been consistently reported nationally (https://sr.ithaka.org/publications/ithaka-sr-us-faculty-survey-2021/), it is important to highlight that the percentage at Illinois was 11% higher than the national statistic (84%).

The 2023 survey included two new questions asking the respondents to rate the importance of “Technology Access” and “Physical Space.” Many Illinois respondents rated these functions to be very important. The “Technology Access” was rated as the second most important (86%; tied with the “Graduate Support” function after the “Buyer” function. 

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ANNOUNCEMENTS: Outreach and Engagement Committee (OEC) Update

The OEC has been hard at work and has two resources to share with Library colleagues:

  • Are you involved in planning or hosting events through the Library? Please see the Toolkit for Outreach and Engagement, located on the OEC website at library.illinois.edu/staff/committee/outreach-and-engagement-committee/ for a comprehensive list of resources that will help make your event a success. The OEC worked in collaboration with Events Administrator Associate Sara Berthier on this Toolkit. It is an evolving document and will be updated on a regular basis.
  • A new Teams channel has been created for the Library community – the Outreach and Engagement Team. Please join the Team if you do work in these areas. It’s the committee’s hope that this Team will be a place where we can not only share our events, but one that encourages collaboration and provides information and resources about outreach and engagement.

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Update

  • There are two DEIA Educational Workshops this month (see below under EVENTS). There will be two additional workshops in June and two in July. Please watch for these via LIB-NEWS and the next LON.
  • Victor Jones, Jr. will offer office hours in the coming weeks.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/

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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please
see https://wordpress.library.illinois.edu/staff/facilities/.

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HR NEWS: Filled Positions

  • Jessie Knoles – Newspaper Content Coordinator – History, Philosophy, & Newspaper Library – 4/3/2023
  • Tiffany Amolsch – Senior Library Specialist – Scholarly Commons – 4/24/2023

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HR NEWS: Departures

  • Andrew Hunt – IT Specialist – Library IT – 4/21/2023
  • Susan Braxton – Prairie Research Institute Librarian – Funk ACES Library – 4/30/2023
  • Michelle Reed – Head of Scholarly Commons – Scholarly Commons – 4/30/2023

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HR NEWS: Civil Service Vacancies

  • Assistant Distribution Services Supervisor – Library Facilities – Decision Soon
  • Library Operations Associate – Acquisitions & Cataloging Services – Decision Soon
  • Multi-level ITTA – Assoc Software Developer/Software developer – Library IT (SCaRS) – Interviews Soon
  • Library Specialist – Communications Library – Closes 4/27/2023

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HR NEWS: Academic Professional and Faculty Open Postings

  • Cataloging & Metadata Librarian – Acquisitions & Cataloging – Closes 5/5/2023
  • University Archivist and Head of Archives Programs – University Archives – Closes 5/12/2023

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: DEIA Educational Workshop Series
May 3, 23

We are pleased to invite you to participate in a new University Library DEIA Educational Workshop Series. This series was developed by Dr. Ellen Burts-Cooper of Improve Consulting in collaboration with the DEIA Task Force. Dr. Ellen was our guest speaker at the Library Annual Recognition Event. These workshops are a mixture of presentation and discussion, led by two library facilitators. By attending this workshop, you will have the opportunity to meet colleagues from across the library and learn from each other.

This semester, we will be offering 3 opportunities to attend the first module, Library Culture and Engagement. This workshop covers important foundational topics requested by library employees, including belonging, psychological safety, collaboration, and how to contribute to a healthy workplace. Attending this module will be very helpful for engaging with the additional four modules offered later.

The Library Culture and Engagement module will be offered on zoom on the following dates, please register:

  • Wednesday, May 3rd 2pm – 4pm register
  • Tuesday, May 23rd 10am – 12pm register

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EVENTS AND TRAINING: Introduction to LibGuides Training
May 3 at 2 PM

This hands-on training session is intended for anyone who has, or will have, responsibility for creating and maintaining LibGuides in their library unit, including those new to LibGuides and those looking to refresh LibGuides skills. Access to your unit’s LibApps account is required for this session, and is open to all library staff and GAs.

In this session, participants will…

  • …learn what LibGuides are and best practices
  • …learn how to access, create, edit, and maintain accessible unit LibGuides
  • …learn where and how to receive LibGuides help and support

Questions about this session, and other LibGuides queries, may be directed to libguides@library.illinois.edu.

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EVENTS AND TRAINING: Build-a-Book
May 4 at 12 PM and 3PM

Build-a-Book returns this Reading Day, May 4th! U of I students, staff, and faculty are invited to join the Residence Hall Libraries and University Library to make and decorate a blank book. The books make sweet gifts or keepsakes for yourselves. This popular event has become a new Reading Day tradition!

Join either session:
12 PM to 2 PM: Illinois Street Residence Hall Room 50 A/B (right next to ISR Library)
3 PM to 5 PM: Student Dining & Residential Programs Building (AKA, the SDRP, “the Ike”) Room 2050

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EVENTS AND TRAINING: Library Friends Webinar: mix-tapes, VHS Recordings, and iPhone Photos
May 4 at 12 PM

Jennifer Hain Teper, the Library’s Head of Preservation, will present an overview of the typical AV and digital formats such as mix-tapes, VHS recordings and iPhone photos, that many consider valuable and will present basic steps that people can take towards better preservation strategies to ensure that you will be able to continue access to these materials for years to come. Register via Zoom.

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EVENTS AND TRAINING: CARLI Professional Development Alliance Events
May 4, 8, 9, 10, 15, 16, 17, 19

To view more information about these events and to register, visit the CARLI Event Calendar.

  • May 4 at 12 PM: Accessibility & EDI in Marketing
  • May 8 at 4 PM: Metronet Learnabouts: Virtual Reality Kits
  • May 9 at 11 AM: Shared Spaces Series: Tales of Sharing Spaces
  • May 10 at 11:30 AM: Creating Preservation Quality Oral Histories
  • May 15 at 11:30 AM: Digitizing Photographs
  • May 16 at 11 AM: Shared Spaces Series: Getting to a Commons Goal: Designing the New Library Commons at University of Illinois Springfield
  • May 17 at 11 AM: No More Neutral: How to Use Marketing to Position Your Library in Challenging Times
  • May 19 at 9 AM: OER Virtual Institute for Cardiovascular Technology

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EVENTS AND TRAINING: NISO Webinar: Combating the Misuse of Information
May 10 at 10 AM

One of the great challenges of today’s information environment is the constant need to avoid misuse or deliberate misinterpretation of information. This is as much of a problem for those working in the content sector as it is for those working in the library or classroom. The distrust that it creates is a disservice to scientists, scholars, and researchers in all fields. There are no easy solutions, but the participants in this roundtable discussion will share creative ways of combating the problem and protecting the value and credibility of the research they — and we — rely on.

Please email training@library.illinois.edu for login credentials or recordings.

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If you would like to submit content for the June issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, May 19, 2023.

April Library Office Notes

Posted on by


ANNOUNCEMENTS

FACILITIES NEWS

HR NEWS

EVENTS AND TRAINING

ANNOUNCEMENTS: University Librarian Note
Check back next month for a note from Interim Dean of Libraries and University Librarian Chris Prom.

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ANNOUNCEMENTS: Library Building Project Update – 04/01/2023
Tom Teper, Associate University Librarian for Collections and Technical Services | Project Manager, Library Building Project

General Update

The renovation of the Undergraduate Library and planning for construction of the Archives and Special Collections Building continues apace. At present, all of the demolition of the Undergraduate Library spaces being completed by Facilities & Services has been completed with the exception of a minor amount of asbestos abatement being completed in April 2023.

Planning activities make similar progress. The project’s architect/engineering firm submitted their 100% drawings in mid-March 2023, and after a period to review the drawings and accompanying documentation, the University submitted comments to RATIO on March 28th, 2023. On Monday, April 3rd, representatives from the Library and various campus units of F&S will spend the day reviewing the comments, discussing possible adjustments, and finalizing direction on the contraction documents. RATIO will then take approximately two weeks to finalize the drawings. Once the final drawings and accompanying materials required for the bid are submitted, the University will prepare the final bid package. This will be released for the public bidding process with the intent of having a construction package prepared for final Board of Trustees approval at the July BOT meeting. Construction could start shortly thereafter.

In parallel to this process, members of the Special Collections Division worked diligently with representatives of Bradford Systems and SpaceSaver to finalize a shelving layout for the facility. Meeting roughly every other week, this group made great progress on zeroing in on a final shelving layout. Their target completion date is mid-April 2023.

Other Activities

Personnel within the Library continue to meet on a bi-weekly basis to touch base on progress, and members of the Library’s Administration continue meeting with Capital Programs’ project team on a weekly basis to touch base and monitor progress associated with this project.

Efforts to barcode and improve inventory management continue. The Special Collections Division is continuing work related to their opening exhibit. As noted, work on the shelving layout continues. Once done, members of the units will need to start preparing models for where specific portions of the collection will sit in the planned shelving layouts in preparation for an eventual move of library and archival collections into the facility.

Proposed Project Schedule

As the project progresses, the schedule becomes increasingly more detailed and accurate going forward. At present, the schedule below outlines dates going forward for the development of construction documents (CD), their review, the bidding and negotiation phase, construction, and post-construction. This schedule was updated and is accurate as of June 8th, 2022.

We anticipate some changes as the final bid package is prepared.

Communications

Nothing to report.

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

  • Paula Adams
  • Quinita Balderson
  • Evan Barber
  • David Butler
  • Diana Eynon
  • McKinzie Horoho
  • Karen Huck
  • Ruairi McEnroe
  • Janelle Sander
  • Mary Ton
  • Yao-Ming (Bruce) Tuan
  • Jennifer Vargo
  • Rebecca Wright

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

Tuesday, April 25th is National Library Workers Day! In honor of our fantastic faculty and staff, Library Assessment wants to share just some of the comments that we received from members of the UIUC community in October 2022 and March 2023 through our bi-annual Library Services Satisfaction Survey.

  • “Overall my library experience is amazing. What a top notch library system with great people.”
  • “Staff are always kind and helpful.”
  • “You guys are doing great! The libraries are the best part of campus”
  • “The online library resources have been very helpful to me during the pandemic”

Thank you to all our units and workers for helping make the Library the best it can be. Campus wouldn’t be the same without you!

Graphic created and text written by Virginia Haverstic, Library Assessment Graduate Assistant.

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Update

  • Please consider attending April’s Professional Development workshops hosted by the Diversity Residency Advisory Committee (these are open to all Library staff across all classifications). See below.
  • DEIA Educational Workshop Series
    This series was developed by Dr. Ellen Burts-Cooper of Improve Consulting in collaboration with the DEIA Task Force.  These workshops are a mixture of presentation and discussion, led by two Library facilitators. By attending this workshop, you will have the opportunity to meet colleagues from across the Library and learn from each other. This semester, we will be offering three opportunities to attend the first module, Library Culture and Engagement. This workshop covers important foundational topics requested by Library employees, including belonging, psychological safety, collaboration, and how to contribute to a healthy workplace. Attending this module will be very helpful for engaging with the additional four modules offered later.The Library Culture and Engagement module will be offered on Zoom on the following dates (please register):

    • Thursday, April 20, 1pm – 3pm: register
    • Wednesday, May 3, 2pm – 4pm: register
    • Tuesday, May 23, 10am – 12pm: register

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/

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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

As the weather is changing and we begin to enter periods of severe storms, please ensure you refresh yourselves with your unit BEAPs. Specifically, where there are areas to seek shelter in the event of a tornado. Please be aware that we are in the process of updating all BEAPs to reflect any facility space changes; however, the general locations of all shelters can still be found in basements of buildings and/or interior building areas away from windows.

For a complete list of projects in planning and construction, please
see https://wordpress.library.illinois.edu/staff/facilities/.

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HR NEWS: Filled Positions

  • Katie Slough – Accounting Officer – Business & Human Resources Service Center – 3/13/2023
  • Hannah Burnett – Library Specialist – Funk ACES Library – 3/13/2023
  • Mary Ton – Digital Humanities Librarian – Scholarly Communications & Publishing – 3/31/2023

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HR NEWS: Civil Service Vacancies

  • Assistant Distribution Services Supervisor – Library Facilities – closes 4/4/2023
  • Library Operations Associate – Acquisitions & Cataloging Services – closes 4/4/2023
  • Multi-level ITTA – Assoc Software Developer/Software developer – Library IT (SCaRS) – posting soon

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HR NEWS: Academic Professional and Faculty Open Postings

  • University Archivist and Head of Archives Programs – University Archives – Nancy O’Brien, Chair
    Live on the job board with a closing date of 4/24/2023

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HR NEWS: In Memoriam

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: Edible Book Festival
April 1, 5pm
Edible Book Festival Promotional flyer
Around April 1st, bibliophiles, book artists, and food lovers around the world gather to celebrate the book arts and the (literal!) ingestion of culture. Participants create an “edible book,” which can be inspired by a favorite tale, involve a pun on a famous title, or simply be in the shape of a book (or scroll, or tablet, etc). All entries will be exhibited, documented, then EATEN! Photographs of all edible books will appear in the Edible Book Festival gallery.

The Champaign-Urbana Edible Book Festival is sponsored by the University Library, and supported by the generous help of campus and community volunteers and prize donors. It is a fundraiser to support the crucial work of the Wesley Food Pantry.

For additional information, including registration and a schedule of events, please visit go.illinois.edu/edible.

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EVENTS AND TRAINING: CARLI Professional Development Alliance Events
April 4, 10, 11, 18, 25

To view more information about these events and to register, visit the CARLI Event Calendar.

  • April 4 at 10 AM: Intentionally Recruiting for Diversity in Librarianship: Reflections on a Year Later
  • April 10 at 4 PM: Metronet Learnabouts: Google Voice
  • April 11 at 1 PM: Accessibility Toolkit: Making Presentations Accessible
  • April 18 at 1 PM: Accessibility Toolkit: Making Documents and PDFs Accessible
  • April 25 at 1 PM: CARLI Open Pedagogy Workshop

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EVENTS AND TRAINING: Hub Training
April 4, 7, 11, 14

  • April 4 at 2 PM and April 7 at 3 PM: Becoming Familiar with UIUC’s Digital Library
  • April 11 at 2 PM and April 14 at 3 PM: COUNTER and SUSHI: Understanding E-Resource Usage Statistics

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EVENTS AND TRAINING: Resident Professional Development Series 
April 5 and 19, 2pm

The Diversity Residency Advisory Committee will continue hosting professional development workshops for the spring semester.  The goal of these workshops are to introduce our residents, junior faculty, and graduate students, to various topics that will aid them in their development as academic librarians.

The workshops will be offered in Main Library room 323C and online. Zoom information was shared via LibNews email from Victor Jones on January 26.

  • April 5 at 2 PM: Marketing and Event Planning
  • April 19 at 2 PM: Teaching in Libraries Part 2

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EVENTS AND TRAINING: Solving the World’s Challenges: Water
April 11, 2:30 PMDecorative image linking to Illinois calendar event listing
Three experts from across campus will each discuss their work related to water and respond to questions from attendees during the #FunkPanel2023. Their work includes research to improve and maintain water quality by reducing runoff from agricultural systems, long-term monitoring of sediment load and nutrients in Illinois waterways, and research on water decision-support systems within the dynamics of coupled human-natural systems. This hybrid panel presentation will be an opportunity for people to come together with the Funk ACES Library to learn about and discuss water initiatives and research led by members of our campus community.

This virtual event is free and open to the public. For more details, visit our Solving the World’s Challenges Panel Presentation Exhibit here: https://guides.library.illinois.edu/Solving_Challenges_Panel_Exhibit

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EVENTS AND TRAINING: Graduate Image of Research Reception and Display
April 11, 4-5:30 PM

Now in its tenth year, the graduate edition is a collaboration between the Scholarly Commons of the University Library and the Graduate College. See more about the Image of Research at: http://publish.illinois.edu/imageofresearch/graduate-image-of-research/

The reception will take place on April 11, 2023, from 4-5:30pm in the Scholarly Commons (Room 220 of the Main Library). Following the reception, the quarter-finalists and the above posters will be on display in the Scholarly Commons for two weeks.

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EVENTS AND TRAINING: Kate Ozment: The Hroswitha Club and the Impact of Women Book Collectors
April 11, 6:30 PM

Log in on Tuesday, April 11 at 6:30 pm CDT to learn about a group of women book collectors who met from 1944-2004, providing a space for legitimacy, fellowship, and education in a period where women’s access to formal education and academic institutions was limited.

Please pre-register at go.illinois.edu/Ozment.

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EVENTS AND TRAINING: NISO Webinar: The 21st Century Research Cycle
April 12, 10 AM

Increasingly, scholarly research is expected to be interdisciplinary in scope, data-driven, and collaborative — frequently across global boundaries. What impact does that have on what may be thought of as the traditional research cycle, in which the scholar develops a question, researches various facets of it, analyzes the findings, draws a conclusion, and shares the final result through publication in some form, when the cycle begins again. How are new policies, new technologies, and emerging expectations changing how research is done in the 21st century?

Please email training@library.illinois.edu for login credentials or recordings.

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EVENTS AND TRAINING: RBML’s Folio Fête
April 21, 3 PM

Decorative image of William ShakespeareShakespeare’s First Folio, published in 1623, gathered 36 of the Bard’s plays, including 18 that would otherwise have disappeared. Come help us mark this 400th milestone: visit with some of RBML’s Shakespearean treasures, dare to read or recite a few lines, wear your Elizabethan finery if you wish, and “With mirth and laughter let old wrinkles come.” This event is free and open to all; refreshments and party favors will be on hand.

Additional information can be found here:
https://calendars.illinois.edu.detail/2169?eventId=33451401 

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If you would like to submit content for the May issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, April 21, 2023.

March Library Office Notes

Posted on by


ANNOUNCEMENTS

FACILITIES NEWS

HR NEWS

EVENTS AND TRAINING

ANNOUNCEMENTS: University Librarian Note
As we prepare to welcome Claire Stewart as our new Dean, I’d like to take a moment to thank all of you for the work you are doing to help our users and each other.  It’s been exciting to see and feel a buzz of activity in all our spaces, to see students studying, books being located and delivered, and most importantly library staff working with and helping people in person or remotely. Read more…

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ANNOUNCEMENTS: Claire Stewart Selected Dean of Libraries and University Library Designate

Image of Claire Stewart

Stewart has been selected as the next Juanita J. and Robert E. Simpson Dean of Libraries and University Librarian Designate beginning May 16, pending approval by the Board of Trustees.

Read more here: https://massmail.illinois.edu/massmail/1147269662.html

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ANNOUNCEMENTS: Music and Performing Arts Library Spring 2023 Newsletter

The latest MPAL Newsletter is available in IDEALS:
https://hdl.handle.net/2142/117237

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

  • Skye Arseneau
  • Alexis Baldwin
  • Christina Bonse
  • Przemyslaw Bosak
  • Bernadette Braun
  • Cam Burkins
  • Becky Burner
  • Matt Cain
  • Sarah Christensen
  • Lonnie Clark Jr.
  • Cait Coker
  • Katie Colson
  • Karina Cooper
  • Dan Dalpiaz
  • Nora Davies
  • Dani Demmerle
  • Heather Douglas
  • Sam Ehlinger
  • Neil Feuerhelm
  • Celenia Graves
  • Merinda Hensley
  • Tony Hynes
  • Lyric Jenkins
  • Rhonda Jurinak
  • Hanna Lafond-Hyman
  • Carrie Lingscheit
  • Elizabeth Marathas
  • Andres Molina-Alvarez
  • Ruthann Mowry
  • Kendall Neumann
  • Ben Ostermeier
  • Chloe Ottenhoff
  • Zoe Peterson
  • Chris Prom
  • Ana Rodriguez
  • Megan Sapp-Nelson
  • Isabella Sauer
  • Rylee Smith
  • Vicki Sparks
  • Mariagabriella Stuardi
  • Caroline Szylowicz
  • Lynne Thomas
  • Dirk Ton
  • Rosemary Trippe
  • Stu Turner
  • Kate Marie Vasquez-Braun
  • Heather Wiegert
  • Emma Wise
  • Anna Wondrasek
  • Jen-chien Yu

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

Curious about assessment in the Library? Want to know more about assessment projects and strategies? Mark your calendars to come connect with us in-person or online at Assess and Connect: 2023 Library Assessment Forum! The forum will take place on Tuesday, March 21st from 10 am to noon in Main Library 106 and on Zoom (registration link to follow).

The forum is open to all library faculty, APs, Civil Service staff, graduate assistants and hourly employees.

Graphic created and text written by Virginia Haverstic, Library Assessment Graduate Assistant.

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ANNOUNCEMENTS: Image of Research – UR Edition 

The Image of Research – UR Edition competition is now open! The Image of Research – UR Edition is a multidisciplinary competition celebrating the diversity and breadth of undergraduate student research at the University of Illinois Urbana-Champaign. All undergraduate students are invited to submit entries consisting of an image and brief text that articulates how the image relates to the research. All entries will be celebrated at this year’s Undergraduate Research Symposium on Thursday, April 27 in the Illini Union Ballroom. First prize: $300; Second prize: $200; People’s Choice Award: $100. Deadline to enter: Friday, April 7, 2023 at 12 midnight CST. Check out award winners from past years or attend a session to workshop your ideas and to learn more about the competition.

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Meeting Minutes
The DEIA Task Force concluded their charge in December and its final report will be shared in the coming weeks, including tasks, accomplishments, recommendations, and next steps.

Minutes from past DEIA Task Force meetings are online on the Task Force web page.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/

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ANNOUNCEMENTS: Recognizing Excellence
Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please see https://wordpress.library.illinois.edu/staff/facilities/.

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HR NEWS: Filled Positions

  • Sara Berthier – Events Administrator Associate – Library Advancement – Started 2/13/2023
  • Gabi Fisher – Library Specialist – Central Access Services – Started 2/20/2023
  • Serenity Orengo – Senior Library Specialist – International & Area Studies Library – Started 2/20/2023

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HR NEWS: Departures

  • Megan Pearson – Metadata Services Specialist – 12/31/2022
  • Wenjie Wang – Geographic Information Science Specialist – Resigned 1/23/2023

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HR NEWS: Civil Service Vacancies

  • Library Specialist – Funk ACES (late night) – Interviews 
  • Accounting Officer – Business & Human Resources Service Center – Interviews 
  • Senior Library Specialist – Scholarly Commons – Interviews 
  • Assistant Distribution Services Supervisor – Library Facilities – To be posted 

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HR NEWS: In Memoriam

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: CARLI Professional Development Alliance Events
To view more information about these events and to register, visit the CARLI Event Calendar.

  • March 1 at 1 PM: Uprooted, Nomadic, & Displaced
  • March 2 at noon: Library Freedom Project: Privacy in the Library
  • March 6 at 10 AM: Illinois SCOERS Open Educational Resources: Program 1
  • March 7 at 2 PM: Illinois SCOERS Open Educational Resources: Program 2
  • March 8 at 2 PM: Making Sense of “Affordable” Course Materials Models
  • March 8 at 3:30 PM: OER in Practice: A Faculty Discussion
  • March 9 at noon: Illinois SCOERS Open Educational Resources: Program 3
  • March 9 at noon: Instructional Strategies for Info Lit Instruction
  • March 13 at 4 PM: Metronet Learnabouts: Podcasts
  • March 21 at 1 PM: Doing the Work: Practical Equity-Centered Change Projects by Real Cultural Change Agents
  • March 22 at 10 AM: Choosing Happiness

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EVENTS AND TRAINING: Blaxtravaganza
March 2-3, 6-8

The History, Philosophy, and Newspaper Library (HPNL) invites the community to The Blaxtravaganza Celebrating Black Futures on March 2, 3, 6, 7, and 8. This series of events highlights the research, creativity, and brilliance of Black professors on the University of Illinois Urbana-Champaign campus. Read more at: https://www.library.illinois.edu/hpnl/blog/blaxtravaganza/

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EVENTS AND TRAINING: Hub Training
March 7, 10, 21, 24

  • March 7 at 2 PM and March 10 at 3 PM: How to READ Primo
  • March 21 at 2 PM and March 24 at 3 PM: Introduction to Copyright and Open Access Questions

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EVENTS AND TRAINING: NISO Webinar: Implementing Inclusive Metadata
March 8 at 10 AM

Inclusive terminology in metadata and its associated descriptors are essential for the successful discovery of relevant materials. As cultural shifts in the use of language occur, collaboration by content providers, platform providers and librarians can make a major contribution to developing a fully-inclusive information environment.This roundtable discussion will bring together stakeholders from across the information community for a cross-sector discussion of how metadata, controlled vocabularies, and other key elements of automated search can be improved in support of diversity and inclusion — both of users and of the information they seek. What guidance is there? What tools exist? How can changes be introduced with minimal disruption to systems constantly in use?

Confirmed Speakers include, Jennifer Baxmeyer, Assistant University Librarian for Metadata Services, Princeton University Library; Lisa Gavell, Metadata Librarian & Product Liaison, ITHAKA; Jackson Huang, Digital Collections and Contest Ingest Coordinator, University of Michigan Library; and Christian Isbister, Indigenous Initiatives Librarian, The University of British Columbia.

Please email training@library.illinois.edu for login credentials or recordings

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EVENTS AND TRAINING: Resident Professional Development Series 
March 8, 22

The Diversity Residency Advisory Committee will continue hosting professional development workshops for the spring semester.  The goal of these workshops are to introduce our residents, junior faculty, and graduate students, to various topics that will aid them in their development as academic librarians.  

The workshops will be offered in Main Library room 323C and online. Zoom information was shared via LibNews email from Victor Jones on January 26.

  • March 8 at 2 PM: Boundary Setting and Managing Burnout 
  • March 22 at 2 PM: Teaching in Libraries Part 1 

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EVENTS AND TRAINING: Women in Science Lecture: Dr. Heidi Imker
March 9, Noon

The University Archives’ March Women in Science Lecture features Dr. Heidi Imker. Director of Research Data Service and Associate Professor at the University Library, Dr. Imker will discuss research as a modus operandi. March 9th from 12 -1 pm. This is a hybrid event and will take place in the University Archives, Main Library 146 or you can register for the zoom link at  https://go.illinois.edu/WomeninScienceMar2023.

More information about the lecture series can be found at https://distributedmuseum.illinois.edu/about/women-in-science-lecture-series/

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If you would like to submit content for the April issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, March 24, 2023.