December Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back next month for a Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Help Advancement Tell the Library’s Stories of Impact
Scott Koeneman, Assistant Dean of Libraries for Advancement

Your stories are needed! Please help Advancement communicate the Library’s impact.

Some of you may have seen the recent Washington Post article about B. Parker Hamilton. As a child she was unable to go to her local library in Charleston, S.C. because she was black. But, while a student here at Illinois, she worked in our Library. At the suggestion of one of our faculty, she enrolled in the master’s program at the Graduate School of Library and Information Science. She went on to Lead the Montgomery County, Maryland, libraries and be an advocate for access.

She told the Washington Post, “Libraries are free. They are the great equalizer. And anyone who walks into a public library should never feel as if they’re not welcome. And I have seen that happen. A homeless person should be able to go into a library and be treated with the same respect and dignity as the county executive. An African American teenager should not be followed around in a public library because the staff thinks he’s going to get into trouble.”

According to the Post, the University of Maryland’s College of Information Sciences is launching the B. Parker Hamilton Libraries of the Future Scholarship. It’s aimed at master of library and information science students who “show a passion for diversity and inclusion in their academic focus.”

Because of her experience as a student worker, Hamilton’s life was changed, and now so will those of the students at the University of Maryland. We will be sharing Hamilton’s story as an example of the impact of supporting our student workers.

Library Advancement is looking for stories like these to share with donors and potential donors to show them the impact their giving can have. From talking to many of our Library faculty and staff, I know there are many more of these stories out there. We want to hear them, especially as they may relate to our fundraising priorities:

  • Collections: Are there stories of how our collection has had an impact on a faculty member’s research or a student? Stories from those who travel the globe looking to enhance our collection? Or maybe the efforts to preserve, conserve or make accessible a unique item?
  • Facilities: Are there stories of students or faculty using our spaces or technologies that show the impact it has on their educations and research?
  • Professional Development/Research: Have you attended a conference or meeting and come away with an idea that you have implemented here that has had an impact? Have you published research that has had an impact on librarianship broadly?
  • Archives/Faculty Papers: Students and faculty from across campus and around the world come to our archives to do research. What are they finding? What are they producing from what they find?

Please don’t hesitate to reach out to anyone in our office (Scott Koeneman, Jason Quackenbush, Tiffany Rossi, Vicki Sparks, or Krystle Simmons) if you think you might have a story to share with us.
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ANNOUNCEMENTS: Library Employees Event
After much discussion and input from a number of stakeholders, we have decided that the Library will host a Library Employees Event on January 12th at the Alice Campbell Alumni Center. For a number of reasons, it was decided to hold this event after the formal holidays this year. We will be closing all libraries from 8 a.m. to 1 p.m. on the morning of January 12th for this event.

The Event will begin at 8:30 a.m. (see the schedule below). We will have a continental breakfast, several speakers, civil service and AP award ceremonies, some networking time, and a lunch that will last until 1 p.m. We encourage everyone to attend. Those who do not wish to attend can either take a vacation day (or half-day) or make arrangements with their unit head to either make up the time or to work in the unit that morning.

Please mark your calendars now and plan to attend this event. We promise a great meal, good conversation, and some light-hearted fun.

8:30- 9:00 a.m. – Registration with continental breakfast
9:00 a.m. – Opening remarks by Bill Mischo
9:15 a.m. – Elyne Cole, Featured speaker
9:30 a.m.  – Service Awards
10:00 a.m. – Networking break
10:30 a.m. – Reconvene with AP and Civil Service Awards
10:50 a.m. – John Wilkin Remarks
11:10 a.m. – Closing comments Bill Mischo
11:15 a.m. – Networking break
11:30 a.m. – lunch is served

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ANNOUNCEMENTS: New University Library Wordmark
Heather Murphy, Chief Communications Officer

The University Library has received its new unit wordmark. Here is the wordmark in a horizontal and vertical format for your reference and use.

Some items of note:

  • The Library can begin using its new wordmark immediately (either format). It must use it in all newly-created printed materials by January 1, 2018.
  • To reduce costs, the Library may still use existing materials with the former wordmark until those run out, beyond January 1.

The ILLINOIS-Unit-Wordmark-System guide shows how the Illinois identity extends to all units across the university. Use this guide to reference how to represent the University Library correctly and how to use the Library’s wordmark in marketing materials.

There are other versions of the Library wordmark (e.g., one-color/orange Block I with white/blue Block I with white and .eps/.png). These are available to you should you need them. Also, there is a trademarked wordmark with the TM symbol that must be used on merchandise (i.e., any item to be sold or given away for promotional purposes). Please contact me if you’re not sure which format you should be using or if you’re needing a wordmark other than the full-color version attached.

While brand.illinois.edu is an excellent resource, please know I’m always happy to field any questions you might have as well.
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ANNOUNCEMENTS: Printing Changes Coming in the New Year
Beginning January 2018, and in place when the students return from winter break, printing charges at Library locations will change. Instead of billing later through Student Accounts Receivable, students will now need to pre-pay for printing by adding Illini Cash to their i-card (see https://web.housing.illinois.edu/MyBalances/).

The Library has prepared some signage library spaces may post:
Illini Cash Printer Sign PDF
Illini Cash Printer Sign DOC

In addition, other methods of communicating these printing changes will be utilized, including but not limited to, table tents, social media pushes, and digital signage.

If you have any questions about these upcoming changes, please reach out to the Library IT Help Desk.
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ANNOUNCEMENTS: The Oak Street Library
Not familiar with the Oak Street Library? Collection Management Services would like to remind everyone that there is public space available for patron use. Space includes computers, scanners, and public printing. Our desk is also available for patrons to pick up and return materials from other libraries. Please keep in mind, however, that materials held in the Oak Street vaults need to be requested online in advance, as they require a certified lift operator to retrieve.
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ANNOUNCEMENTS: Big Ten Libraries take on E-Resource Accessibility
Some of you might have seen this information posted elsewhere, but it is important work that I thought warrants sharing more broadly. Through our partnership with the Big Ten Academic Alliance (BTAA), we have been actively engaged in helping to develop both standardized licensing language around accessibility for electronic resources and a mechanism for testing the accessibility of electronic resources. Kudos go to JJ Pionke for her work as a member of this eighteen member team and to the deans for underwriting some of the expenses associated with it. More information can be seen in the message from the BTAA below.

Libraries in the Big Ten Academic Alliance are committed to equitable service and access for all and are therefore concerned about the inaccessibility of many library electronic resources. In 2015, a Big Ten Library E-Resource Accessibility Group was formed to address these concerns through collective strategies and direct engagement with vendors. In its first 2 years, the group has made significant progress by:

  • Adopting model accessibility license language that can be found on the Big Ten’s Standardized Accessibility License Language page. This language may be used or modified by any library to ensure that electronic resources contracts address accessibility.
  • Funding professional accessibility evaluations of selected vendor platforms. Evaluations, and any responses provided by vendors, are posted on the Big Ten’s E-Resources Testing page. This program provides vendors with the information and opportunity to improve their accessibility and gives the library community information about the accessibility of these resources, increasing transparency and action in this area.

Updates will continue to be posted on the Big Ten’s website, Library E-Resource Accessibility.

Sincerely,
Members of the Big Ten Academic Alliance Library E-Resource Accessibility Group
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the November LTOTM email at:
https://illinois.edu/emailer/newsletter/146147.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Research and Publication Committee
The Research and Publications Committee is pleased to announce the funding of an RPC grant to David Morris for a project entitled: “A Potpourri of Medieval Prophecies: The Carmelite Manuscript of Pierleone da Spoleto and Two Unidentified Texts”. In his abstract, David indicates he will be traveling to the Archive of the Carmelite Order in Rome for this research to work with two unidentified prophetic texts that are associated with Joachim of Fiore, one of the most important figures in the cultural history of the Middle Ages.

And two reminders…

We are still looking for tenure track faculty as high priority candidates for research funding through the beginning of next semester. Please don’t hesitate to contact any of us with questions!

The Library Research Showcase will be held on Tuesday, April 10, 2018! A detailed call for submissions – posters, lightning talks, tech demos – will be coming out before break, so gather your research and ideas to share with colleagues. More information coming soon.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT are posted at (including work group reports):
https://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2017.html
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of December 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: Departures

  • Retirement of Bennett Hess December 31, 2017

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HR NEWS: New Employees

  • Full time at Communications Christina Nichols October 24, 2017
  • Part-time at CAM Tesfaye Wolde-Medhin October 30, 2017
  • Part-time at CAM Sayaka Huether October 30, 2017
  • Full time at Grainger D’Anne Winston November 1, 2017
  • Full time at Acquisitions David Lottes November 6, 2017

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HR NEWS: Vacancies

  • Library Specialist: Communications, completed interviews, offer will be made soon
  • Library Specialist: ILL/DD, awaiting second Master Referral
  • Library Specialist: SSHEL, received Master Referral and will begin interviewing soon

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IT NEWS: IT Staffing News
Arrivals
Please join Library IT in welcoming Leon Wilson to the Library. Leon has been working as an academic hourly employee with the Help Desk and Workstation Network Support since January 2017. We are pleased to announce that he has been retained as a permanent part of our team. Leon’s first day as a full time IT Specialist was November 16th. He will continue to balance his time between the Help Desk and the Workstation Network Support groups.

Leon is a 2015 graduate from the University of Illinois with a B.S. in Molecular & Cellular Biology. He is currently working toward a Master of Public Health degree. Leon brings technical experience from his previous jobs with CITES Instructional Computing, Sprint, and of course, Library IT. We are very pleased to have him as part of our team.

Departures
Marissa Mullenix’s last day in Library IT was November 21. Marissa was an academic hourly web content specialist who started on the Web Team in March. Her work was crucial to the success of our migration to WordPress, including the development and delivery of our initial WordPress training program. Marissa will be moving to Pixo, a local software consulting company, as a full-time user experience professional.
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IT NEWS: Cyber Security
October was National Cyber Security Awareness Month (NCSAM). During October, Technology Services shared a number of tips, hints, and articles about keeping Illinois safe from cyber-attacks. This website, https://go.illinois.edu/ncsam, hosts 17 different articles ranging from password and phishing safety to data classification. While NCSAM is officially over, the work required to protect ourselves, one another, and the University from cyber threats never ends.

You can contact Security directly by visiting https://techservices.illinois.edu/security/. More information for faculty and staff regarding campus policy, data classification, and job aids can be found at https://cybersecurity.uillinois.edu/.

Up next is Data Privacy Day, January 28, 2018, (https://staysafeonline.org/data-privacy-day/) if you are interested in participating in the planning for this please reach out to securitysupport@illinois.edu.
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FACILITIES: Facility Project Updates

  • Grainger Engineering LibraryRepurpose 1st floor west for Design Center Test Classroom for use, start Spring Semester 2018.
  • Main Library – Elevator Upgrade – E1 (northwest) summer 2017 and E5 (east) summer 2018. The project is a campus wide multiple elevator upgrade project. The elevator cabs and controls for the E1 & E5 elevators will be upgraded to provide reliable transportation throughout the Main Library. E1 is complete and back in service and E5 will be upgraded summer 2018.
  • Main Library – 1st Floor Central Service Point – Relocate Business Office to 450sclear offices in the 450s Main Library to relocate BHRSC – Business Office staff during Winter Break 2017/2018.
  • Main Library – 1st Floor Central Service PointImplementation of phase I remodeling to occur during the Spring 2018 semester with a Summer 2018 soft roll out.
  • Veterinary Medicine LibraryCollege Remodeling Project. Complete

For a complete list of project in planning and construction please see: https://wordpress.library.illinois.edu/staff/facilities/.
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Cultural Connections
“Cultural Connections: Indonesia, Malaysia, and Vietnam”
Tuesday, December 5, 2:00-3:00 p.m.
106 Main Library

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EVENTS AND TRAINING: NISO Webinar: Tracing Discovery & Subsequent Use: Harvesting and Analyzing the Data
Wednesday, December 6, 12:00–1:30 p.m.
314 Main Library

http://www.niso.org/news/events/2017/webinars/dec6_webinar/

In 2016, NISO announced an initiative aimed at development of best practices for documenting and understanding users’ paths between discovery of content and accessing the content. Did users come in from a discovery service, Google Scholar or some other available channel? What should that signify to service providers? What does that mean for libraries? This session will spotlight the size and scope of the issue as well as the progress that may be made towards its resolution.
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EVENTS AND TRAINING: NACO, Authority Control, and Identity Management Webinar
Wednesday, December 6, 1:00–2:00 p.m.
225b Main Library

http://www.ala.org/alcts/confevents/upcoming/webinar/120617

This webinar will identify strategies for coping with the challenges of NACO workflows today and explore proposals to shift authority work in the future from a traditional MARC-based footing to a new identity management orientation. Michelle Durocher and John Riemer of the PCC Task Group on Identity Management will describe the group’s efforts to chart a new path forward for authorities that draws on linked data principles, synchronizes NACO’s work with that of other identity registries such as ISNI, and makes it easier for non-NACO libraries to contribute to the program through a more inclusive “NACO Lite” approach. Joseph Nicholson will detail some of the techniques UNC Charlotte is using to cope with a reduced authorities management staff and a backlog of names needing authorized access points. His presentation will describe how the library incorporates the work of paraprofessionals and non-catalogers and uses tools such as OpenRefine and spreadsheets to more swiftly create NACO authority records.
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EVENTS AND TRAINING: Organization of Libraries, Presses, and Publishing, SPEC Kit 357
Wednesday, December 6, 12:00–1:00 p.m.
428 Main Library

Laurie N. Taylor, Chelsea Dinsmore, and Brian W. Keith, University of Florida, and Meredith Morris-Babb, University Press of Florida

The purpose of this study is two-fold:

  • To discover what activities are associated with library publishing
  • To discover the level of library/press integration, organizationally and financially, and collaboration with formal press operations, and the organizational structuring of these activities and programs to support the evolving role of libraries for collecting, documenting, stewarding, and producing knowledge for research, education, and public outreach

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EVENTS AND TRAINING: Sexual Harassment Presentation and Q & A session with The Office of Diversity, Equity, and Access
Thursday, December 7, 1:00–2:00 p.m.
106 Main Library

We have all done the required online training but with all the recent news headlines, here is your chance for an in person presentation and to ask questions.
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EVENTS AND TRAINING: Creative Connections
Thursday, December 14, 12:00-1:00 p.m.
106 Main Library
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EVENTS AND TRAINING: RBML Regency Holiday Party and Open House
Friday, December 15, 3:00-5:00 p.m.
346 Main Library

Come one and all to the RBML Frost Fair; our river won’t be frozen but we’ll celebrate like it is! (Please feel free to come dressed the part; some of us will be in Regency period attire for the festivities.)

Drop by and meet our new department head, Lynne M. Thomas, enjoy fresh cider, holiday treats, and rare and wonderful books with us as we celebrate the year’s frostiest holidays and Jane Austen’s birthday.
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If you would like to submit content for the January issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, December 15, 2017.

November Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
The Library and the iSchool have had a number of conversations in the last several months about strengthening research relationships between the two organizations. In particular, it would be advantageous to more closely involve the iSchool Information Management (IM) students—who are not eligible for GA positions—in the research activities going on in the Library. We are proposing that the Library generate a list of practicum or independent study opportunities centered on a project and supervised by a Library faculty member, for which IM or LIS students can apply. Read more…
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ANNOUNCEMENTS: Library Campaign Goals
Scott Koeneman, Assistant Dean of Libraries for Advancement

On Oct. 13 the University of Illinois at Urbana/Champaign launched a new $2.25 billion fundraising campaign, “With Illinois.” While the launch began the public phase of the campaign, advancement staff across campus and here in the Library have been preparing for this campaign for the past several years.

The Library’s goal for the campaign is $35 million, though we hope to exceed that number by a significant margin. We will need YOUR help to take our story to donors, but more on that later.

In our preparation, Advancement, working with the dean and cabinet, has worked to identify Library funding priorities and to align those with the Library’s strategic framework. We identified five priorities:

  • Facilities and technology: To support the renovation and creation of spaces to meet the 21st-century needs of our students and faculty scholars.
  • Collections: To support the acquisition, preservation, and access of library materials in all formats and continue our preeminence as the nation’s largest public university library.
  • Student support: To support undergraduate and graduate hourly workers who allow us to provide greater service, in more places for longer hours.
  • University Archives/Faculty papers: To support collection, processing, preservation and access in all archives.
  • Innovation, Research and Professional Development: To support the expansion of research services, interdisciplinary projects and new publishing initiatives as well as professional development for Library staff and the research of Library faculty. (Chairs, Professorships and Library Scholars will continue to be sought but handled separately.)

Each of these priorities will have a multi-donor fund connected to it. The fund will be able to take everything from small annual gifts to the earnings of donor-funded endowments and can be used to support needs in each area.

We have divided these priorities into three themes to help us show the potential impact of support to prospective donors. Those themes relate directly to the strategic framework:

  • Build Student Success:
    – Create collaboration spaces and incubator environments to foster research and learning, through renovation of library facilities and investment in technology for improved discovery and access. (Library Strategic Framework Parameter 3B) (Facilities & Technology Multi-donor fund)
    – Help library experts respond to user requests for assistance and instructional support, and spread awareness of programs and services by improving library-wide outreach, engagement, and marketing. (Library Strategic Framework Parameter 2B, C) (Innovation, Research and Professional Development Multi-donor fund)
    – Enhance the Library’s ability to hire and train undergraduate and graduate hourly student employees. (Student Support Multi-donor fund)
  • Fuel Faculty Research:
    – Expand research data services, interdisciplinary research support, and scholarly publishing initiatives for new and seasoned researchers. (Library Strategic Framework Parameters 1A,1C) (Innovation, Research and Professional Development Multi-donor fund)
    – Augment the ability of the University Archives to process and curate faculty and alumni papers and share them via digitization, exhibits and seminars. (Archives/Faculty Papers Multi-donor fund)
  • Expand the Library’s Impact and Leadership:
    – Strengthen, preserve, and expand access to the University Library’s collections and resources. (Library Strategic Framework Parameter 4B) (Collections Multi-donor fund)
    – Provide education and training programs to enhance the research library workforce. (Library Strategic Framework Parameter 4D) (Innovation, Research and Professional Dev. Multi-donor fund)
    – Foster professional development and research opportunities for University Library faculty and staff. (Innovation, Research and Professional Development Multi-donor fund)

You will be hearing and seeing more about this as we move forward. But, for now, how you can help: We need your stories of impact. Can you share a story about how the library had an impact on a student worker, a faculty researcher, a student? Can you help us frame it to show a donor how their gift will allow us to do more of the same? If you have suggestions, please don’t hesitate to reach out to me, Jason Quackenbush or Heather Murphy.
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ANNOUNCEMENTS: Chicago Sun-Times Donates Roger Ebert’s Movie Archives to University Library
An important part of the legacy of the noted film critic, Urbana native, and U of I alumnus Roger Ebert has come home to the University of Illinois at Urbana-Champaign, thanks to a recent donation from the Chicago Sun-Times.

The University Archives has acquired the motion picture press kit files used by Ebert when he served as film critic for the newspaper. The files include 35mm slides and black and white glossy photographs, press release information promoting films from the 1980s through the early 2000s, as well as tear sheets of reviews by the Pulitzer Prize-winning critic. Read more…
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the October LTOTM email here:
http://illinois.edu/emailer/newsletter/141497.html

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Data Discovery and Support Committee
Do you or your users have questions about what data is available through the Library, across campus, or out in the world? If so, please consider contacting the Data Discovery and Support Committee! We are happy to collaborate with you in locating data or recommending ways to obtain data, through the Data Purchase Program or other mechanisms. Email Carissa Phillips (chair) at choller@illinois.edu or the Scholarly Commons at sc@library.illinois.edu with any questions.
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ANNOUNCEMENTS: Research Data Service Committee
Do you or your users have questions about managing research data from the collection phase through the deposit/sharing phase? If so, the Research Data Service Committee brings together subject specialists, research data librarians, and functional specialists to help address researchers’ data management needs. Questions are always welcome and can be directed to Heidi Imker at imker@illinois.edu or researchdata@library.illinois.edu.
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ANNOUNCEMENTS: Research and Publication Committee
At the Research and Publication Committee meeting in October, the committee began tweaking the policies and website for the committee. In the process we noted that we have over 20 tenure track faculty members this year. We would really like to hear from you (and support you) if you at all possible. If you have questions about the funding process, please do not hesitate to contact us. We will be asking tenured individuals to please hold their requests until the beginning of 2018 if possible. However, if you are tenured and have a time sensitive proposal, feel free to contact Lynne Rudasill to discuss it.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes

September 2017 Meeting
The following work groups provided reports:

Cataloging and Metadata – Michael Norman
Michael’s report included updates on these items:

  • VuFind 3.1 Catalog
  • Knowledge base of names affiliated with the University of Illinois
  • Experimenting with BIBFRAME 2.0
  • Status of the I-Share Next RFP

Also, Michael will develop a proposed timeline and workflow for record reclamation/enhancement in support of anticipated ILS migration. The plan is to submit a timeline at next month’s CAPT meeting.

Electronic Resources – Lynn Wiley
Lynn’s report included updates on these items:

  • Membership changes to the group
  • SFX E-book additions
  • Maintenance of serial records
  • Assessment and statistics of EBSCO subscriptions
  • A report on cancels for the year will be posted
  • Acquisitions’ web pages are moving to WordPress
  • Wendy Shelburne is going on sabbatical
  • Staff training to improve online review
  • Procurement and changes in the law

The work group reports are all attached to the meetings minutes:
https://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2017.html

Other Business
Helenmary asked to be on next month’s agenda regarding communication and workflows related to repositories.
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of November 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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IT NEWS: Two-Factor Authentication
There’s been a lot of buzz around Two-Factor Authentication (2FA) lately. How does it affect you and me? For starters, you will need it to get your W-2 tax form! The University requires 2FA because of increased attempts to steal passwords. If a hacker manages to get your password (something you know), with 2FA they will also need to get your cell phone or 2FA token (something you have) in order to do any damage. It is relatively easy to get someone’s password (phishing) or to get a token (stealing it), but it is difficult to get both from the same person.

The following University systems currently require two-factor authentication, with more systems to be announced:

  • Banner Forms
  • HRFE/PARIS
  • NESSIE Direct Deposit (from non-University networks and VPN)
  • W-4 Tax Forms
  • W-2 Tax Forms

If you have not yet signed up, from a computer on the University network please go to this web site: https://verify.uillinois.edu/

You can get personal assistance at the Library IT Help Desk or at the Technology Services Help Desk in 1211 Digital Computer Lab.
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IT NEWS: Web Migration Updates
The migration of the Library’s web content to the WordPress CMS is nearing completion to the point that we will soon be able to turn off the old OpenCMS system. However, don’t worry, in case we missed something, the old OpenCMS content will be archived and remain accessible to Library staff if needed. Below are some of the recent milestones:

  • There are new WordPress templates for Library Division and Library Committee web pages
    – The division content has been migrated to the new templates
    – The committee content, including meeting agendas and minutes going back to at least two years, has been migrated. This will eventually be extended back to five years.
  • There are new pages for the Library Unit and Staff Directories. These are populated from data in the Library Directory database application.
  • There is a new WordPress template for faculty and staff bio pages. All faculty and staff will have a basic bio page populated from the Library Directory database. Individuals may selectively disable their page, or they may also add additional info to their bio pages by enabling specific sections which can pull data from the Experts system or be edited as desired.
  • Training on how to use the Library Directory database application is also being developed and will be available on a recurring basis.

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FACILITIES: Facility Project Updates

  • Veterinary Medicine Library – College Remodeling Project. The College of Veterinary Medicine will be remodeling the majority of the current physical footprint of the Veterinary Medicine Library. Upon completion of the project there will be; shared study/research space, small reference collection, public computers and the librarian’s office. The balance of the space is being remodeled for classroom and collaborative learning environments for the College. Project completion and move scheduled prior to Winter Break.
  • Main Library – Elevator Upgrade – E1 (northwest) summer 2017 and E5 (east) summer 2018. The project is a campus wide multiple elevator upgrade project. The elevator cabs and controls for the E1 & E5 elevators will be upgraded to provide reliable transportation throughout the Main Library. E1 will be upgraded summer 2017 and E5 will be upgraded summer 2018. E1 to be completed November 13, 2017.

For a complete list of project in planning and construction please see: http://www.library.illinois.edu/administration/facilities/projectupdates/Project_Information_-_2017._09._29.pdf
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: American Music Month
Revolutionary Musical Exchanges
November 1 – 30, 2017
School of Music, University Library, and Sousa Archives and Center for American Music
Visit https://archives.library.illinois.edu/sousa/american-music-month/.
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EVENTS AND TRAINING: NISO Two-Part Webinar: Engineering Access Under The Hood

Engineering Access Under The Hood, Part One — Challenges of Identity and Authentication Management
Wednesday, November 1, 2017, 12:00 p.m. – 1:30 p.m.
428 Library
The first half of this two-part webinar program will provide an overview of the current landscape of options available to academic institutions for ensuring and streamlining access to materials by legitimate users. What’s working, which technological approaches may be outdated and what needs to be done (research, technology upgrades, etc.) to resolve the problem?

Engineering Access Under The Hood, Part Two — Enhancing & Harmonizing Metadata for Discovery & Use
Wednesday, November 15, 2017, 12:00 p.m. – 1:30 p.m.
428 Library
The second half of this session will provide an overview of the issues associated with delivering quality metadata by and to various stakeholders. Based on comments made, it’s an old issue. But what are the existing barriers? What improvements might be made? What stands in the way of successful implementation?
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EVENTS AND TRAINING: Ricker Library Centennial Celebration
November 7, 2:30 p.m. – 4:30 p.m.
Ricker Library of Architecture and Art, 208 Architecture Building, 608 E. Lorado Taft Drive, Champaign

Tuesday, November 7 from 2:30 p.m. – 4:30 p.m. at Ricker Library of Architecture & Art (2nd floor of Architecture Building), we will have cake and refreshments as well as highlights from the library’s collection related to Nathan Clifford Ricker on view in the Library. We also have some gifts to give away!

After the celebration, attend the Ricker Library Centennial Lecture: “Nathan Clifford Ricker: Establishing Architecture at the University of Illinois” by Professor Emeritus of Architectural History, Paul Kruty at 5:30 p.m., reception begins at 5 p.m. The reception will be held in Blicharski Atrium, Temple Hoyne Buell Hall and the lecture will be in the Lawrence J. Plym Auditorium, Temple Hoyne Buell Hall (611 Lorado Taft Dr, Champaign, IL 61820).
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EVENTS AND TRAINING: Library Blood Drive
Blood mobile will be parked in the Undergraduate Library circle drive from 11:00 a.m. – 3:30 p.m., November 7. Sign up on the Staff Calender, http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Prints as underdrawings in 16th-century French Horae
November 7, 3 p.m.
Lecture at the Rare Book & Manuscript Library
Room 346, Main Library

Featuring: Maureen Warren, Curator of European and American Art before 1850, Krannert Art Museum

Books of Hours (Horae) were the undisputed medieval ‘bestsellers.’ They had a profound effect on European devotional, educational, and aesthetic practices. Gilles and Germain Hardouyn, active in Paris from 1491 to 1541, specialized in hybrid printed Horae that were hand-painted in imitation of illuminated manuscripts.

Printed Horae were found in libraries across Europe but Paris was the hub of production, which began in the 1480s. By 1530, more than 1600 editions had been printed. Printed Horae by the Hardouyns can look deceptively like their manuscript counterparts, with over-painted prints, supplementary painted decoration, and true miniatures. Sometimes the only indication that such books had been printed was the regularity of the typeface.

Warren will discuss why these prints imitate the effects of illuminations well as the broader implications of this practice, which question the history of printmaking as a linear trajectory of ever increasing media specificity.
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EVENTS AND TRAINING: CARLI Webinar “New Tools in Resource Sharing: Keeping Up with the Changes”
Thursday, November 9, 2017, 10:30 a.m. – 11:15 a.m.
428 Library
Host Rand Hartsell

Please join the CARLI Resource Sharing Committee for a live webinar:

The evolution of academic publishing and scholarly communication is providing interlibrary loan practitioners with new sources for connecting users with the published forms of information they need. The wide variety of these sources presents challenges in discovery, referral, and other areas. Drawing on the presenter’s experience in a high-volume interlibrary loan operation at a medical library, this discussion will review a selection of these new sources and address some of the relevant issues involved. Sources to be discussed include gold and green open access material, digital libraries containing scanned public domain literature, institutional repositories, and social media sites for sharing academic literature.

Presenter:

Kevin O’Brien is the head of the Access to Resources Department at the University of Illinois at Chicago’s Library of the Health Sciences, and he holds the rank of Clinical Assistant Professor. He has worked for many years in academic and medical libraries, specializing in interlibrary loan, and he is a facilitator for the Medical Library Association’s Resource Sharing Special Interest Group. O’Brien recently published an article titled “Large scale book and journal digitization projects and interlibrary loan service: opening the discussion”, which appears in the Journal of Interlibrary Loan, Document Delivery, and Electronic Reserves.
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EVENTS AND TRAINING: Canva Workshop
Thursday, November 9, 2017, 10:00 a.m. – 11:00 a.m.
314 Library

Rebecca McGuire will lead a workshop on using Canva. Canva is an easy to use graphic design software program.
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EVENTS AND TRAINING: Opening Ceremony: Taiwan Resource Center for Chinese Students
Nov 14, 2017
10:00 a.m. – 12:30 p.m.
International and Area Studies, 309 Main Library

The International and Area Studies Library (IASL) will host a ceremony to mark the establishment of a Taiwan Resource Center for China Studies (TRCCS) through an MOU with the University of Illinois and the National Central Library of Taiwan. All members of the Library staff are welcome to attend the opening ceremony and reception with further information regarding the program and times to follow. In conjunction with this event, IASL will also host an exhibit focused on the history of printing and print culture in China, which will be in IASL in October and November.

Visit http://illinois.edu/calendar/detail/4092?eventId=33282309&listType=list.
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EVENTS AND TRAINING: LTC: National Issues Forums Webinar
Wednesday, November 15, 2017, 1:00 p.m. – 2:30 p.m.
314 Library

Join the National Issues Forums Institute (NIFI) to learn how academic libraries can convene deliberative forums on important issues, thereby solidifying their role as a campus center for interdisciplinary and intellectual development while exploring pathways to civic engagement.

The National Issues Forums Institute, in partnership with the Kettering Foundation, has provided materials and a process for students to enhance their critical thinking skills, communication abilities, and aptitude for and willingness to work together and has provided these resources to educators at both the K-12 and higher education levels for over 35 years.

Participants will learn:

  • Why academic libraries should hold deliberative forums.
  • How academic libraries can use the NIFI method to bring students together to deliberate, review options and make choices about how to approach difficult issues and work toward creating reasoned public judgment.
  • How library professionals can utilize this model for educational offerings, as well as to aid the campus in decision-making.
  • Best practices for coordinating and facilitating in-person and online dialogues.

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EVENTS AND TRAINING: Creative Connections
Thursday, November 16, 11:30 a.m. – 12:30 p.m.
U of I Ice Rink – host, Sara Benson
Cost is $6.00, Campus Rec members free, skate rental is $2.00
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If you would like to submit content for the December issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Wednesday, November 22, 2017.

October Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back next month for a Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Fall 2017 Sweeps Week
The Fall 2017 Sweeps Week is Monday, October 23rd to Sunday, October 29th. During the Sweeps Week all units are required to track directional/reference transactions and gate counts/head counts using the Desk Tracker software. If you are not familiar with Desk Tracker there is a Desk Tracker Guide available at http://www.library.illinois.edu/it/helpdesk/quicklinks/Desktracker.html.

There will be a Sweeps Week Drop-in Session on Friday, October 6th from 11:00 a.m. to noon in 428 Main Library. Please stop by if you would like to learn more about the Sweeps Week program, Desk Tracker and/or ways to collect and compile these statistics.
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ANNOUNCEMENTS: Strategic Framework Impact Awards
Nancy O’Brien, Head of Social Sciences, Health, and Education Library
(on behalf of the Executive Committee)

Following up on the announcement of Strategic Framework Impact awards in the February 2017 issue of Library Office Notes, the Executive Committee is pleased to announce that two proposals were funded.

  • Library Ambassadors Program, proposed by Sarah Christensen, Jessica LeCrone, Beth Sheehan, and Gretchen Madsen Webb.
    Summary of proposed work: The Library Ambassadors Program will recruit, organize and train undergraduate volunteers to promote library resources and services to their peers. Through formal and informal marketing and educational outreach activities and events, Library Ambassadors will increase visibility and provide approachable contact points in residence halls and across campus.Initial roll-out, the Library Ambassadors Program will target undergraduate students and is designed to reach students who may feel intimidated or embarrassed to come into the library and ask for assistance from librarians, graduate students, and staff, but would feel more comfortable approaching and being approached by their peers. In the pilot, 15-20 undergraduate volunteer ambassadors will be recruited on a competitive basis, from the existing library student assistant employee population or other interested students who are frequent library users.After initial training, followed up by monthly training, Ambassadors would assist at tabling events around campus, and sponsor special events in residence halls or at other strategic locations with incentives to those who complete the task (e.g., Library Catalog Account Drive – create your account and get a cookie!). Brainstorming of additional outreach and marketing event ideas is ongoing, and during orientation the Ambassadors will be encouraged to contribute to the development of new and innovative events and outreach activities.
  • Re-vamping the Health Information Portal and transitioning it to LibGuides, proposed by Peg Burnette.
    Summary of proposed work: The Health Information Portal (HIP) http://www.library.illinois.edu/health/ was launched in the fall of 2008 as a tool that brings together health information from many disciplines and sources, making them available in one convenient, easy-to-access place. The portal was designed to be useful for everyone, including students, researchers and members of the community, involving contributions from librarians on approximately 30 topics across the disciplines.
    The portal remains a valuable and viable resource but is in need of updating, however subject specialists lack the time needed for a site-wide update. In fall 2016 a new LibGuide template was developed to replace the portal web pages, and 22 topic pages were updated with new information and migrated to LibGuide format, leaving about another 22 topic pages to be migrated to the new format.
    The proposal seeks funding to hire an academic hourly so that the rest of pages can be updated and migrated to the LibGuide format. In addition, this person would update the existing HIP landing page with new links and also set up redirects for old pages.
    Transition to the LibGuide format has the potential to raise the visibility of the site and increase discoverability. The information on these pages contributes not only to research and scholarship, but also to the personal health of individuals who seek to learn more about health issues or conditions.

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ANNOUNCEMENTS: Taiwan Resource Center for China Studies
Steve Witt, Head of International and Area Studies Library

On the morning of November 14th from 10 – noon, the International and Area Studies Library (IASL) will host a ceremony to mark the establishment of a Taiwan Resource Center for China Studies (TRCCS) through an MOU with the University of Illinois and the National Central Library of Taiwan. All members of the Library staff are welcome to attend the opening ceremony and reception with further information regarding the program and times to follow. In conjunction with this event, IASL will also host an exhibit focused on the history of printing and print culture in China, which will be in IASL in October and November.

Illinois joins fellow ARL libraries at the University of Washington, University of Texas-Austin, and the University of Toronto in hosting a TRCCS. The TRCCS will serve as a platform to share both Taiwan and China studies with faculty, scholars, students, and community surrounding of the University of Illinois.

Through this partnership, the NCL will donate academic books to the Taiwan Resource Center for Chinese Studies. The TRCCS books will be shelved within the IASL’s newly available public service space and new books area in 309. In addition to the roughly 1,000 books annually, the NCL will provide access to its Center for Chinese Studies digital resources and support visiting scholars to visit the University to share their research and promote scholarship and engagement focused on Chinese and East Asian Studies. Shuyong Jiang, Chinese Studies Librarian, with serve as the Director of the TRCCS and will coordinate the activities of the Center. The opportunity to host the TRCCS resulted directly from Shuyong’s 2015 International Field Work project in Taiwan.
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ANNOUNCEMENTS: RBML Acquires Papers of Madhubuti/Third World Press
The Rare Book & Manuscript Library at Illinois has acquired the papers of Dr. Haki R. Madhubuti, one of the most provocative poets of his generation, and the Third World Press (TWP)/Third World Press Foundation, the oldest independent Black-owned publisher in the United States. The archive includes important documentation of Madhubuti’s original work as a writer, educator, and intellectual leader, and it provides an essential and unique record of the inner workings of TWP.

Campus News Bureau News Release:
https://news.illinois.edu/blog/view/6367/559423

Library News Release:
http://www.library.illinois.edu/cms/news/featured/madhubutiTWP.html
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the first email of the new school year at: http://illinois.edu/emailer/newsletter/138512.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipients of Funding
The Research and Publication Committee (RPC) congratulates the following September recipients of RPC funding:

  • Antonio Sotomayor, support to do archival research in Santa Domingo related to his work on “Los Juegos del dictador: Rafael Leonidas Trujillo y la solidaridad antillana durante los Juegos Interantillanos de la República Dominicana en 1944” studying the Inter-Antillean Games held in Ciudad Trujillo (Santo Domingo) in 1944.
  • Steve Witt, support to continue archival research in New York City at Columbia University’s Carnegie Endowment for International Peace archives on the International Mind Alcove Program.
  • Jennifer Teper and Miriam Centeno, graduate student support for a research project “Counting Diversity in Preservation” involving survey research – collection and analysis.

Please go to http://www.library.illinois.edu/committee/rpc/index.html to apply or find more information related to these research awards.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes

August 2017 Meeting
The following work groups provided reports:

Digital Production — Kyle Rimkus
Repositories, Preservation, and Access — Helenmary Sheridan
Library Emerging and Integrated Technologies (LEITC) — Jim Dohle

The work group reports are all attached to the meetings minutes:
http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/Minutes/2017_August.pdf

Other Business
Shared Shelf Proposal — Kyle Rimkus
The proposal is to discontinue the Library’s license for Artsor’s Shared Shelf and migrate the content we want to maintain to Medusa and our Digital Library application. Our current license expires December 31, 2017. The consensus of the CAPT committee is to not renew at that time and cancel the service. Bill Mischo agreed to consult with John Wilkin to ensure that he doesn’t have any concerns about this.

VuFind 3.1 Update — Michael Normal
Michael reported that the VuFind 3.1 information sessions have been well attended. Users can now login with their campus NetIds and passwords. However, VuFind 3.1 is not yet at a state where he can recommend using it as our default catalog search, but it might be useful to provide a link to it from the Classic Search page so that interested users can get to it to try it out.

As usual, detailed meeting minutes and work group reports can be found here: http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2017.html
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ANNOUNCEMENTS: Recognizing Excellence
Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Check back next month for a summary of current academic searches.
A comprehensive listing is sent via LibNews each month.
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HR NEWS: In Memoriam

  • Carl Deal, passed away on September 6, 2017

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IT NEWS: WordPress Training
The migration of all Library websites to WordPress is nearly complete. If you have web content you need to create or manage, you’ll need to do it in WordPress. If you haven’t already, please attend one of the upcoming WordPress Training sessions.
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IT NEWS: Changes to the Library Employee and Departmental Directories
The migration to WordPress includes a new way of managing directory information about Library units and employees. The new Library Directory Editor provides a single interface for managing all kinds of directory information, and whenever possible pulling those data from official campus sources, such as Banner, Active Directory, or Experts. This new database also provides a APIs that allow web developers to integrate live, up-to-date information about libraries and library employees into their applications. This includes the default “Contact” page in all departmental library WordPress web sites (e.g. the Grainger Contact Page) and also the Library & Hours information listed on the Library Home Page.

Very soon the Employee Directory, the Library Departmental Directory, the Library Locations, and the faculty/staff bio pages (like Robert’s) will all be completely or partially generated using the new Library Directory database. This means no more logging tickets with the IT Help Desk in order to get unit or personal information updated (unless you need assistance). In the very near future, any library web page that contains unit or staff information will be managed from the Library Directory Editor— which means no more having to update multiple pages and sources. Simply update the information in the Library Directory Editor (or in the campus data source of record) and the updates will appear in the library’s web site. We’ll be sending out links for everyone to take a look at the proposed new versions of those pages before we go live, so everyone will have a chance to give us feedback and suggestions for changes before we roll it out to the public. By the way, we’re putting in some additional feature enhancements to those pages while we’re at it, beyond updating it to use the Library Directory Editor data, based on requests from our faculty, staff, and users.

If you need assistance, Helen Zhou and the Web Team are developing training and documentation materials.
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FACILITIES: Facility Project Updates

  • Horticulture Field Laboratory – University Archives NEH Grant Remodeling
    • The project replaced the existing environmental system for the three existing vaults, construct a new vault for instrument storage in room 108 and install fire suppression in all 4 vaults. – complete
  • Main Library – HPNL Reconfiguration – Office Space – complete
  • Main Library – IAS Reconfigurationcomplete
  • Main Library – IHLC Reconfiguration – Reading room, office and staff spacecomplete
  • Main Library – Reading Room – Wall and ceiling paintingcomplete
  • Main Library – Room 220 RemodelingPhase I complete
  • Main Library – Internet Archives – Relocate from 3rd floor of the Oak Street Library Facility to rooms 407 & 409 Main Library – complete
  • Main Library – Reading Room – Paintingcomplete
  • Main Library – Room 411 Conversion for Illinois Newspaper Project move from HPNLcomplete
  • Oak Street Library Facility – 3rd Floor Space Conversion – Convert Internet Archives space on 3rd floor to more CMS office spacecomplete
  • Oak Street Library Facility – 3rd Floor Additional Furniture for CMScomplete
  • Ricker Library – Reconfigure Staff Areacomplete

For a complete list of project in planning and construction please see: http://www.library.illinois.edu/administration/facilities/projectupdates/Project_Information_-_2017._09._29.pdf
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Passports
The Wellness Subcommittee of the Staff Development and Training Advisory Committee is promoting an initiative to get library employees out and walking to other units, promoting both physical wellness and knowledge of our fellow employees. Take the time to introduce yourself at the participating locations and look around at the different units.  Many units are newly remodeled or have interesting exhibits or displays.

Pick up a “Passport” to record your travels to all the participating library units in the University Librarian’s office, 230 Main Library.

Each of the 31 participating libraries or units will stamp (or in some cases put a sticker on) the “passports” of individuals to show that they have indeed traveled to that unit.

The event will take place from October 1 to October 31 and anyone who completes all of them will be entered in a drawing. Turn in your passport to the University Librarian’s office, 230 Main Library by 5 pm on Friday, November 3. The drawing will take place the following week.

The event is open to all graduate assistants, academic hourlies, staff, academic professionals and library faculty. Unfortunately, at this time we will not be able to award prizes to undergraduate student assistants.

Thanks to those of you who have picked up your library passports and are participating in walking to other libraries, as well as to all the units who’ve agreed to be locations.  Thank you also to the library administration for supporting this Library community building initiative.
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EVENTS AND TRAINING: Creative Connections
October 4 and 19, 12pm – 1pm
106 Main Library
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EVENTS AND TRAINING: Picturing the Law: Visual Culture and Legal Publishing
October 10, 3-5pm
346 Main Library
Featuring: Michael Widener, Rare Book Librarian, from the Lillian Goldman Law Library, Yale Law School

“Illustrated law books” may seem like an oxymoron. After all, law is conceptual, analytic, and—wordy. Yet the object of law is human life, and its practitioners mediate between abstract rules and the real world of people and things. This tension has given rise to a surprising figurative impulse in legal literature—to law’s picture books.

Rare book librarian Michael Widener has sought over the past decade to develop an extraordinary collection of these illustrated law books at the Yale Law School. A major exhibition of the collection, entitled “Law’s Picture Books,” is currently on display at the Grolier Club in New York City and an exhibit catalog is widely available. As a collector based in a university, Mike’s goal has been to foster curiosity and experiment. Over the past decade, he has created a unique resource for researchers in a variety of academic fields, exposing a tradition many bibliophiles—and lawyers—are unaware of.

In his talk, Michael Widener will discuss the exhibition and explore the tradition of illustrating the law in books from the Middle Ages to the present day. These books were published for many audiences, including legal professionals, law students, and lay readers; functionally, they served to symbolize, depict, teach, and beautify the law. Special attention will be paid to Italian books in order to highlight the University of Illinois’ incredible holdings of Italian imprints in the Cavagna Collection in the Rare Book & Manuscript Library.

Mike Widener has been the Rare Book Librarian at the Lillian Goldman Law Library, Yale Law School, since 2006. He is also on the faculty of the Rare Book School, University of Virginia, where he has taught the course “Law Books: History and Connoisseurship” since 2010.
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EVENTS AND TRAINING: Webinar: Diversity Plans and Minority Recruitment and Retention, SPEC Kit 356
October 11, 2017, 12:00–12:45 pm
428 Main Library
Toni Anaya and Charlene Maxey-Harris, University of Nebraska-Lincoln

The main purpose of this survey is to identify diversity trends and changes within ARL Libraries in managing diversity issues in their libraries through exploring the components of diversity plans and initiatives since 2010, to acknowledge the efforts since the 1990s and provide evidence of best practices and future trends, and to identify current strategies that increase the number of minority librarians in academic and research libraries and the types of programs that foster a diverse workplace and climate
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EVENTS AND TRAINING: Webinar: LTC: Essential Partners’ Reflective Structured Dialogue Method
October 11, 2017, 1:00–2:30 pm
106 Main Library
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EVENTS AND TRAINING: NISO Webinar: Strategic Directions: Strategic Thinking: Five Years Ahead
October 18, 2017, 12:00-1:30 pm
428 Main Library
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EVENTS AND TRAINING: Emotional Intelligence Workshop
October 18, 2017, 9:00 am-12:00 pm
106 Main Library

Shirley Stelbrink from Learning Alliances will lead a workshop on developing Emotional Intelligence in the workplace.
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EVENTS AND TRAINING: Change Management Workshop
October 30, 2017, 1-4 pm
106 Main Library

Please join us for a workshop presented by Learning Alliances, Shirley Stelbrink:
A Metamorphosis Journey: Coping with Change and Transition

Change Management tools are practical and easy to understand. The hard part is remembering to apply when a major change is communicated and your responses, self-talk and concerns overwhelm you with the unknown. This interactive workshop, with newly prepared activities, is a journey into the change management process.

Participants will leave with:

  • Behavioral signs of self and others to identify “readiness” of change and transition
  • Neutral Zone questions to assist modifying your responses, self-talk and overwhelming emotions
  • Strategies to apply before workplace change for preparedness
  • An opportunity to consider what tools you will apply when transition occurs

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If you would like to submit content for the November issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, October 20, 2017.

September Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
We enter the new fiscal year with a little less flexibility and a smaller operations budget, but with a renewed commitment to providing quality services for the campus and beyond. I want to thank everyone for their assistance and support as we navigated through the difficult budget reduction process. Read more…
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ANNOUNCEMENTS: Fundraising Priorities for the Library
Scott Koeneman, Assistant Dean of Libraries for Advancement

First, a reminder, if you are interested in exhibiting as part of the Annual Library Friends Event, please let us know. We are expecting a large turnout this year and this is a great opportunity to show Library supporters the work you are doing and potentially garner additional support for it.

As many of you may be aware, the campus is gearing up for the public phase of a major fundraising campaign. The campaign will launch Oct. 13 and the campus campaign goal will likely be $2-$2.2 billion. Our goal here in the Library will likely be $35 million, but I am hoping to get closer to $50 million over the five years of the campaign.

In preparation, Library Advancement has been working closely with the University of Illinois Foundation, the Office of the Vice Chancellor for Institutional Advancement and cabinet to identify priorities and strategies. We have developed five priority areas and, for each, created multi-donor funds. The idea is, instead of many small endowments, to create larger pools that will improve both our flexibility to meet the needs of the Library and its users and enhance the impact of each gift.

The areas we will be focusing on are:

Facilities and User Support
Uses:

  • Construction, renovation, remodeling, maintenance of library facilities
  • Purchase and restore furnishings for library facilities
  • Purchase technology and software in support of student and faculty activity in the library

Acquisitions
Uses:

  • Acquisition of new materials in all formats
  • Preservation and conservation of materials in all formats
  • Provide access to materials in all formats

Student support
Uses:

  • Pay for undergraduate hourly workers
  • Pay for graduate hourly workers
  • Training for graduate and undergraduate hourly

Innovation, research and professional development
Uses:

  • Professional development opportunities for library faculty and staff
  • Research projects by library faculty and research staff
  • Library efforts in support of scholarly research and publication across campus

Archives/Faculty Papers
Uses:

  • Processing of in-kind gifts to the archives, including faculty and alumni papers
  • Preservation, conservation and storage of archived materials
  • Creating access to archived material, including but not limited to digitization, exhibits and seminars

As always I am happy to answer any questions anyone might have.
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ANNOUNCEMENTS: Consults on Fall Orientations and Information Literacy Sessions
As we continue the season for fall orientations and information literacy sessions, Lisa Hinchliffe will be holding Instruction Office Hours on Tuesday, September 12, 11:00 am – 12:30 pm, in Library 428. An opportunity for advice on connecting with faculty, scoping the orientation session, or any aspect on teaching, assessing student learning, etc. If the time/date doesn’t fit your schedule, email Lisa to set up an alternative.
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ANNOUNCEMENTS: Residence Hall Libraries’ Fall Hours
Anyone with an active I-Card can check out Residence Hall Library materials. Come see the newly renovated Allen and FAR Libraries!
Our hours during the academic year are:

  • Ikenberry Library (Champaign)
    Sun. 2 pm to 12 am
    Mon.-Thurs. 10 am to 12 am
    Fri. 10 am-9pm
    Sat. 5-9 pm
  • Urbana Libraries (Allen, FAR, and ISR)
    Sun.-Thurs. 2pm to 2 am
    Fri. & Sat. 5-9pm

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ANNOUNCEMENTS: Academic Professional Promotion Implementation Team
The final report of recommendations for this phase of the APPIT is currently with the Library’s Executive Committee. Further information about next steps for the implementation team will be forthcoming once EC has an opportunity to review and comment on the recommended next steps.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
July 2017 Meeting

Mark Zulauf was a guest presenter. He provided an update on the latest changes to the Illinois Experts system, https://experts.illinois.edu/.

Bill Mischo provided an update on the Search, Discovery, and Delivery work group. He stated that the bento display will now include multiple author names when appropriate. Bill also reported that the Library has been involved with EBSCO to become a development partner on their Open Library Environment (OLE); this is on hold for now. For additional details see the meeting minutes.

Jim Dohle also provided an update for the Web working group. For details on the web migration phase 2 progress, see the Library IT news blurb elsewhere in this month’s Office Notes.

Finally, there was discussion of the Library’s LOCKSS box. After running LOCKSS for 10 years there is some concern that LOCKSS may no longer be the best option of the Library. This will be a topic for future discussions in CAPT.

There was also some discussion about the charge for the new Library Emerging and Integrated Technologies Coordination CAPT work group. The charge for this new work group is available here: http://www.library.illinois.edu/committee/capt/workinggroups/LEITC-CAPT-charge-v2-072017.pdf.

As usual, detailed meeting minutes and work group reports can be found here: http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2017.html.
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of September 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: In Memoriam

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IT NEWS: WordPress Migration Update
The Library Web Team has completed Phase 2 migration— all unit libraries and related public-facing web sites have been moved from openCMS to WordPress. We’d like to thank the unit libraries’ local content specialists for all their hard work, understanding, and flexibility during what was often a hectic and complex process. We’d also like to thank the Web Team leads, Helen Zhou, William Weathers, Jemma Ku, Jay Heldreth, and Robert Slater for their leadership and perseverance in bringing this challenging phase of the project to a close just a few weeks past our originally targeted completion date. Plaudits are also due the project leads, Jason Strutz, Jim Dohle, Tom Habing and Bill Mischo for providing the vision, guidance, and resources this project required. Of course, none of this could have been achieved without the grit and elbow grease of the Web Team’s Content Specialists, Nick Ferraz de Oliveira, Marissa Mullenix, Alex Pate, and Matt Steele.

The Web Team has already begun Phase 3 migration—the movement of (mostly) staff facing resources and library committee, and library policy information from openCMS to WordPress as part of the Staff Website, the new “core” General Information site (much praise to Dan Tracy, Susan Avery, and Jody Ford for getting that part of Phase 3 up and running already) and, in a few cases, stand-alone sites.

Finally, a reminder. If you haven’t already done so, make sure to find the time to attend one of our WordPress Essential Training sessions. The next sessions are September 5 and September 21. Please reserve your space through the Staff Events Calendar soon, as spaces are limited.
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FACILITIES: Facility Project Updates
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Passports
Coming in September. More information will be sent out through LibNews.
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EVENTS AND TRAINING: Crucial Conversations Book Club
Following on the retreat’s call to action and the ClimateQual Survey, Staff Development and Training is offering an opportunity to improve your communication skills.

The Crucial Conversations Book Club will be held throughout the fall 2017 semester. (Please see specific dates below.)

Participants will explore important workplace topics through reading, reflection, and discussion. On their own, individuals will read the assigned chapters, then the group will come together to discuss key points and share perspectives.

Copies of the book—Crucial Conversations: Tools for Talking When Stakes are High—will be provided. Books will be returned at the end of the time period so other library employees can have a chance to read and discuss the book in subsequent semesters.

The authors of the book, Crucial Conversations – Tools for Talking When Stakes are High, define crucial conversations as “a discussion between two or more people where (1) stakes are high, (2) opinions vary, and (3) emotions run strong.”

Based on extensive research, they reveal that “at the heart of almost all chronic problems in our organizations, our teams, and our relationships lie crucial conversations – ones that we’re either not holding or not holding well” and “the key skill of effective leaders, teammates, parents, and loved ones is the capacity to skillfully address emotionally and politically risky issues.”

This book provides the tools to:

  • Prepare for high-stakes situations
  • Make it safe to talk about almost anything
  • Be persuasive, not abrasive
  • Transform anger and hurt feelings into powerful dialogue

Sign up today by emailing training@library.illinois.edu.

Still not sure?

Come to one of the two open houses, to be held August 31 from 10 am to 11 am in 106 Library, and September 6 from 10 am to 11 am. This is your chance to talk to the discussion leaders, ask questions about the format, or browse the book before you sign up!

All sessions will be held from 10 am to 11 am in 106 Library.

  • September 13 – Introductions and overview
  • September 27 – Chapters 1: What’s a Crucial Conversation? & 2 Mastering Crucial Conversations
  • October 11 – Chapters 3: Start with Heart & 4 Learn to Look
  • October 25 – Chapter 5: Make it Safe
  • November 8 – Chapters 6: Master My Stories & 7: State My Path
  • November 29 – Chapters 8: Explore Others’ Paths & 9: Move to Action
  • December 13 – Chapters 10: Yeah, But…& 11: Putting it All Together

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met.
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EVENTS AND TRAINING: WordPress Training

  • WordPress training – September 5, 2-3 pm in 314 Library and September 21, 2-3:30 pm in 314 Library
  • WordPress Drop-In training – September 6, 10 to 11:00 am in 291 UGL

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EVENTS AND TRAINING: Creative Connections
September 6 hosted by George Gottschalk
September 21 hosted by Jon Gorman
12pm – 1pm, 106 Main Library
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EVENTS AND TRAINING: Reference Training
E-resources Troubleshooting and eBooks
September 11, 2-3 pm in 509 ACES and September 14, 3-4 pm in 509 ACES

READ—September 25, 2-3 pm 509 Funk ACES and September 28, 3-4 pm 509 Funk ACES
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EVENTS AND TRAINING: Webinar: “Introduction to Dialogue & Deliberation for Academic Libraries” Libraries Transforming Communities (LTC): Models for Change
September 13
1-2:30 pm, 106 Library, host Karen Hogenboom

Academic libraries often view “community” in different terms; their community may be a campus, an academic department or specialty, or the city or town beyond the college or university. With all these variations and so many community engagement models available, where should you begin?

Join the National Coalition for Dialogue & Deliberation (NCDD) for an overview of the range of models in dialogue and deliberation suited for academic libraries’ unique communities.

Using NCDD’s Engagement Streams Framework and a variety of dialogue resources, library professionals serving academic communities will learn about the steps for designing successful dialogues that best fit their circumstances and resources. They will also gain an understanding of approaches to dialogue that can help them achieve their goals.
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EVENTS AND TRAINING: NISO Two Part Webinar: Digital and Data Literacy
Digital literacy. Data literacy. Those are just buzz phrases. Or are they? What degree of expertise should students and faculty have in order to effectively wrangle data and/or work with digital assets? What are the basic requirements in the modern workplace or laboratory? It’s no longer a question of mastering word processing or spreadsheets. Whether it is data science or digital humanities, what enables us and qualifies us to work with digital assets? And since data and digital literacy have varying skill requirements for different populations, how do we know what to set about learning?
With the first segment having identified gaps in understanding, this follow-up segment will feature case studies from institutions that have assumed leadership roles in training students and faculty in emerging tools and methodologies for working with digital materials and generating new digital assets.

Part One – Identifying Demands on Students, Faculty, and Librarians
September 13
12:00 p.m. – 1:30 p.m., 428 Library
Host – Merinda Hensley

For the abstracts and biographies contributed by these September 13 speakers, please visit the NISO event page.

Part Two – Satisfying the Need
Wednesday, September 20, 2017
12:00 p.m. – 1:30 p.m., 428 Library

For the abstracts and biographies contributed by the September 20 speakers, please visit the NISO event page.
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EVENTS AND TRAINING: Lecture and Book Signing by Viet Thanh Nguyen
(2016 Pulitzer Prize Winner for The Sympathizer)
September 14, 1:00 pm, Knight Auditorium, Spurlock Museum (More Information)
Free and Open to the Public (Please RSVP)

The 27th Annual Mortenson Distinguished Lecture presents “Enduring Wars in Transpacific Memories” by Viet Thanh Nguyen, scholar and author of Pulitzer Prize Winner, The Sympathizer. Nguyen’s work engages dialogue on what it means to be national, ethnic, multicultural, foreign, international, diaspora, and transnational. The Lecture will explore the conflicts and trauma brought about by war, forced migration, and the subsequent resettlement and integration of refugees in a new homeland and the memories that ensue.

Visit the Mortenson Lecture page for more information or to RSVP: http://www.library.illinois.edu/mortenson/lectures/viet-nguyen/

For those unable to attend, please join us via livestream. More information and Livestream RSVP available on the Lecture page.
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EVENTS AND TRAINING: Voyager Circulation Training
September 14, 9 am to 4 pm at CARLI
Place: CARLI Office
100 Trade Centre Drive, Suite 303
Champaign, IL 61820

Trainer: Debbie Campbell, Library Services Coordinator, CARLI Office

Registration: To register see: https://www.carli.illinois.edu/voyager-client-circulation-training. Deadline for registering for this training is September 7.

If you have any questions about this program, please contact the CARLI Office.
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EVENTS AND TRAINING: CONTENTdm
September 19, 9:30 am to 3:30 pm at CARLI

The training will take place at the CARLI Office in Champaign. Lunch will be provided.

CONTENTdm training is available to all CARLI Governing members that would like to start using CARLI’s installation of CONTENTdm or are already using CARLI’s installation of CONTENTdm.

The registration page can be found on the CARLI website. Click on the “Register” tab to enter your registration information: https://www.carli.illinois.edu/basic-contentdm-training-3.

Registration deadline is September 6 at 5pm. Please direct any questions about the training or about using CARLI’s CONTENTdm installation to support@carli.illinois.edu.
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If you would like to submit content for the October issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, September 22, 2017.

August Library Office Notes


ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back next month for a Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Library Friends Board
Scott Koeneman, Assistant Dean of Libraries for Advancement

As many of you may know, the campus is gearing up for a fundraising campaign. The official kickoff will be held Oct. 13 and will include events across campus, including at the Library. The goal of the campaign, which will run through 2022, is to create a higher level of understanding and urgency among donors. So you will all be seeing an increased level of activity and communication focused on building private support for the Library.

In preparation for this, we have formed the Library Board of Advocates. The board is made up primarily of alumni, but more importantly, people who have a strong connection to the Library and its mission. Each member has unique networks and connections and a desire to help build support for the Library.

As we move into the campaign, you will likely be hearing more about and from them and may well have the opportunity to meet with them and talk in more detail about your work and needs.

If you have a suggestion for someone who you think might make a good addition to the group, please don’t hesitate to reach out to me or anyone on the advancement staff.

The board currently includes:

  • Harvey Benenson
  • Wanda Dole
  • James Fessler
  • Douglas Fitzgerald
  • Peggy Huson
  • Lawrence Krupp
  • Richard Oram
  • Megan Shebik
  • Marjorie Stinespring
  • Pamela Calvetti VanBlaricum
  • Dan Whaley

Please contact me if you have any questions about the board or its members.
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ANNOUNCEMENTS: Library Friends Event
Scott Koeneman, Assistant Dean of Libraries for Advancement

One of the major events for Library Advancement each year is the Library Friends Event where we invite back our donors and friends to thank them for their support and to show some of the impact of their giving. The annual Library Friends event will be held Oct. 6 this year, the week before the official campaign launch. We will be using the opportunity to discuss the needs of the Library and we would once again like to invite Library units to highlight their work for donors to see.

As many of you recall from the last two years, the Library Friends who attended the event were struck by the breadth and depth of our holdings as well as the knowledge and passion of our librarians. That said, after conversations with cabinet and the advancement staff, we feel we’ve become victims of our own success, in that the event may have gotten too big and that it has become too difficult to see and appreciate everything. For that reason, we are limiting the number of exhibits this year and are asking units interested in participating to submit a proposal briefly explaining their exhibit. We are looking for interesting and interactive exhibits that highlight this year’s theme, the Sesquicentennial, or showcase a theme of fundraising. And, to allay any concerns, our goal will be to spread these opportunities among as many units as possible. If you aren’t in this year’s event, we will make an extra effort to get you into a future event. Additionally, whether your unit has an exhibit or not, all unit heads are invited to attend to mingle with the Library Friends and talk about the Library.

If you are interested in providing an exhibit, please drop me an email describing what you are thinking about and how it connects to one of the following areas. The first is the general theme of the event and the other four are the major themes of the campaign:

  • The Sesquicentennial, university or Library history
  • Finding solutions to the world’s challenges: This might include how you support faculty research or the research you or your unit is itself doing
  • A university of distinction: Highlighting this Library’s and your unit’s preeminence in its field, what makes it special compared to our peers, how is it building on that and imagining what’s next
  • Propelling bright minds: Our impact on students (graduate and undergraduate) and how we help them go on to become leaders and pioneers; as well as how we support the creativity of the faculty
  • A university at the heart of Illinois: How do we support intellectual activity across the state, nation, and world

This year, instead of a single speaker, we will have a panel on the history of the library and campus led by Prof. Fred Hoxie. It will again be held in the Main Library, either in 200 or 220, depending on where the projects in those rooms stand.

The event will begin at 6:30 pm, with remarks beginning at between 7:15 pm and 7:30 pm. We will conclude at approximately 8:30 pm.

I’m happy to answer any questions you might have. If anyone has special needs for their exhibit, please let us know.

Finally, thank you all for your past, and I hope future, involvement in this event.
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ANNOUNCEMENTS: “One Page, Two Minutes” Video Series
One new video was just added to a new collaborative video series featuring items from the Rare Book & Manuscript Library. See it here: http://go.library.illinois.edu/onepagetwominutes
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ANNOUNCEMENTS: FY17 Collections Budget Wrap Up
Tom Teper, Associate Dean for Collections and Technical Services

The University Library has finished wrapping up the FY17 materials budget. As has been the case in recent years, we swept all of the dribs and drabs and used the accumulated resources to address several needs that I believe made good use of the money that was left over. As is typical for this time of the year, I am sending out the following information in an attempt to ensure that everyone is in the loop on how we spent that remaining funding – dollars which we are not permitted to carry over. Many thanks to all of you for doing your best to spend out the resources that we have been allocated and kudos to everyone in Acquisitions, the Business Office, and the offices of the Big Ten Academic Alliance (BTAA) that had a hand in making our close run smoothly.

As for the residual funding left over after we cleaned up all of the late invoices, etc…, it was used in the following way this year:

  • The BTAA Cooperative Buying Pool Funding for FY17 – As in past years, this pays off our FY18 commitment to the BTAA, meaning that we can use these resources with some more thought and deliberation. In this coming year, the resources left locally in this budget will be used to support digitization activities through the Internet Archive, specifically those items that are rejected by our renewed effort to digitize content through Google. This assessment has been reduced to the original $250,000 for FY18.
  • Reveal Digital KKK Newspapers and Investment Fund Contribution – Continuing the strong support that Reveal Digital received from BTAA members for the Independent Voices digitization effort, we are supporting their digitization of numerous Klan publications from the early 1900s as well as supporting their Diversity & Dissent investment fund, a model that will support the digitization and public access to additional materials akin to those already digitized by Independent Voices. If you are interested in knowing more about Independent Voices (http://revealdigital.com/independent-voices/), the KKK project (http://revealdigital.com/kkk-newspapers/), or the Diversity & Dissent investment fund (http://revealdigital.com/diversity/), please look at the links referenced.
  • Alexander St. Acquisition – Leveraging this year’s funding, the University Library acquired six products from Alexander Street Press. They are not turned on and activated yet, but these five resources include:
    • Border and Migration Studies Online
    • Broadway HD Collection
    • Counseling and Therapy in Video, V
    • Ethnographic Sound Archives Online
    • Ethnographic Video Online, IV
    • Underground and Independent Comics, v. 2
  • Elsevier Major Reference Works – Using committed subject funds and end of year funding, we purchased the Major Reference Works in sciences, social sciences, and humanities listed below this message.
  • Gale’s Times (London) Digital Archive, 1986 – 2011 – The current product stopped coverage in 1985. This purchase extends coverage to 2011.
  • Society of Automotive Engineers Tech Papers Backfile, 1906 – 1997 – This one-time acquisition replaces a subscription product previously supported by the Library’s engineering funds, saving Engineering several thousand dollars annually.
  • IOP Ebook Offer – Wrap up funds completed the acquisition of available IOP ebook backfile content.
  • Open Textbook Network (OTN) Membership Contribution – This one-time payment helped CARLI fund a consortia-wide membership to the Open Textbook Network and provide opportunities for some of our own personnel to attend an upcoming meeting.
  • Internet Archive Scanning – There was a minor overage on IA scanning for the Google waterfall that was covered with end of year funding.
  • JSTOR and Muse Ebooks – Building on successful pilots with both Muse and JSTOR, some end of year funding was allocated to continue delivering ebooks from these providers to our patrons.
  • Yankee Book Peddler – A prepayment was made to YBP to support acquisitions in FY18.

 

In conclusion, I wanted to loop everyone in on where things stood with respect to our FY17 close. As always, please let me know if you have any questions.
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ANNOUNCEMENTS: Grant Interest Notification Form
Do you have interest in finding a grant or appropriate funding sources? Maybe you have a proposal idea, or would like a mentor to help you through the proposal process. Or, perhaps you would be willing to serve as a mentor. Please let the Library Grants Outreach & Training Working Group know by filling out the short Grant Interest Notification Form at https://illinois.edu/fb/sec/8601097. In addition, if you have any questions or concerns, connect with Kathie Veach.
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ANNOUNCEMENTS: Fall Orientations and Information Literacy Sessions
As we ramp up for fall orientations and information literacy sessions, Lisa Hinchliffe will be holding Instruction Office Hours on Monday, August 14, 1:00-3:00 pm in Library 428. An opportunity for advice on connecting with faculty, scoping the orientation session, or any aspect on teaching, assessing student learning, etc. Time/date doesn’t fit your schedule, email Lisa to set up an alternative.
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ANNOUNCEMENTS: Big Ten Academic Alliance Update – E-Resource Accessibility
As some of you may know, the Big Ten Academic Alliance has been spearheading an effort to begin conducting usability testing on commercially licensed electronic resources. There is an update on that program available here: http://www.btaa.org/projects/library/accessibility/reports. In addition, you may find the first several independent reports as well as responses from several of the vendors.
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ANNOUNCEMENTS: Academic Professional Promotion Implementation Team Meeting Minutes
The most recent meetings minutes of the APPIT are posted at http://www.library.illinois.edu/committee/workinggroups_subcommittees_taskforces_teams/ap_promotion_implementation_team.html.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
Detailed meeting minutes and work group reports are located here:
http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of August 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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FACILITIES: Facility Project Updates

Projects in Construction:

  • Grainger Engineering Library – Second Floor Wood Floor Overlay
    • Timeframe for the work is Summer 2018.
  • Horticulture Field Lab – University Housing – Orchard Street Roadway Improvement project
    • Ongoing. Phase 1 portion of street from Florida Avenue to north service drive complete.
  • Main Library – Room 220 Remodeling
    • Walls being painted, flooring removed, carpet install second week in August, light fixture relamping and cleaning complete, shades to be installed. Anticipated to be open for Fall semester 2017.
  • Main Library – Reading Room – Wall and ceiling painting
    • Painting contractor scheduled to start August 1st.
  • Main Library – IHLC Reconfiguration – Reading room, office and staff space
    • Summer 2017.
  • Main Library – Elevator Upgrade – E1 (northwest) summer 2017 and E5 (east) summer 2018
    • E1 taken out of service until November 3, 2017.
  • Main Library – Room 411 Conversion for Illinois Newspaper Project move from HPNL
    • In progress.
  • Main Library – Wayfinding Sign – finalizing input for ordering and graphic fabrication
    • Working on punchlist items.
  • Music and Performing Arts Library – Player Piano Restoration and Room Remodeling
    • Room creation in progress.
  • Veterinary Medicine Library – College Remodeling Project
    • Project completion August 2017.
  • University Press – Ongoing surplus furniture removal and collection handling for processing

Completed Projects:

  • Grainger Engineering Library – F&S Lighting retrofits – Complete
  • Horticulture Field Laboratory – University Archives NEH Grant Remodeling – Complete
  • Horticulture Field Lab – install water monitoring devices in vault/room 4 – Insurance coverage concerns – Complete
  • Main Library – Audubon Exhibit Case Replacement – Grand Stair 2nd Floor Landing – Complete
  • Main Library – Rare Book & Manuscript Library – Exhibition Space Remodeling – Complete
  • Main Library – HPNL Reconfiguration – Office Space – Complete
  • Main Library – Internet Archives – Relocate from 3rd floor of the Oak Street Library Facility to rooms 407 & 409 Main Library – Complete
  • Main Library – Reading Room – Historic paint analysis – Complete
  • Main Library – Corridor Painting – 4th Floor, West Basement and East Basement – Complete
  • Oak Street Library Facility – install additional door contacts for vault alarms – insurance coverage concerns – Complete

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: NISO Webinar: Spotlight on Supporting Access to the Internet in Under-Served Communities        
Wednesday, August 9, noon to 1:30 pm in 428 Library

This session will look at current activities by public library systems in attempting to extend Internet access to under-served communities and households. Many public library systems — both large and small — are experimenting with the loan of Wi-Fi hotspots. What have been the outcomes of such initiatives? How might libraries — whether in urban or rural environments — better support patron needs for access to the Internet in a world where the assumption is that everyone is mobile and constantly online.

The agenda and more information about the webinar can be found at: www.niso.org/news/events/2017/webinars/aug9_webinar/
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EVENTS AND TRAINING: Creative Connections
August 10, 12pm to 1pm, 428 Main Library
August 24, 12pm to 1pm, 428 Main Library

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EVENTS AND TRAINING: Webinar: Library Support for Entrepreneurship Initiatives, SPEC Kit 355
Wednesday, August 16, noon to 12:45, 428 Library
Vera Armann-Keown and Afra Bolefski, University of Manitoba

The purpose of this survey is to gather information about library services and resources provided to these types of entrepreneurship initiatives, funding models, staffing and administrative support, and uncover the unique challenges involved in supporting these initiatives, e.g. licensing; policies; depth and breadth of service; definition of “client”; private-sector involvement; information access and literacy; training; internal and external campus partnerships, etc.
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EVENTS AND TRAINING: NISO Virtual Conference: Research Information Systems: The Connections Enabling Collaboration
Wednesday, August 16, 2017, 10:00 –  4:00 p.m. (Central Time)

Many in the community have heard about the Research Information Systems (RIS); the next phase of development for the RIS is to network researchers in the interest of building strategic research initiatives and effective collaborations. This conference will look at the vision for and the progress being made in various initiatives (VIVO, REACH NC, and others). How might research information systems become more tightly integrated with workflow applications? The data captured in an RIS system is significant and should be driving increased functionality and accruing value. The event will spotlight entities that foster — through the development of resources or networks — the ability of researchers to identify and connect with collaborators for their work.

The agenda and more information about the webinar can be found at:
http://www.niso.org/news/events/2017/2017_virtconf/aug16_virtconf/ 
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EVENTS AND TRAINING: Library Graduate Assistant Training
Sign up for Library Graduate Assistant Training is now available via the training calendar at http://www.library.illinois.edu/calendar/staff/.  A training schedule is located at http://www.library.illinois.edu/training/resources/graduate_assistants/.

The mandatory orientation session is scheduled for Thursday, August 17th so that individuals can spend the first day of the contract, August 16, in their units. Sessions are held from August 17th through August 23rd. Please note that there are conflicting sessions on the morning of August 22nd, and supervisors will need to tell their graduate assistants which sessions they should attend. PLEASE register by August 11th so that we can ensure that there are enough handouts for everyone who attends. New staff, Academic Professionals and Librarians may register for sessions as well. ALL library employees are encouraged to attend sessions on the afternoon of Wednesday, August 22nd.  
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EVENTS AND TRAINING: LLAMA Webinar: “Leading with Emotional Intelligence”
Wednesday, 8/23/2017, 1:30 PM-3:00 PM (Central), 428 Library

This webinar will introduce the four elements of the emotional intelligence framework (self-awareness, self-management, social awareness, and relationship management), and will describe their component parts, discuss why they are critical to library leaders, and provide strategies and tips to better use and develop emotional intelligence.  Emotional intelligence is one of LLAMA’s 14 Foundational Leadership Competencies.

Visit http://www.ala.org/llama/llama-webinar-leading-emotional-intelligence for more information.
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EVENTS AND TRAINING: I Am Not A Robot: Using Emotional Intelligence to Humanize Virtual Reference Interactions
Thursday, 8/24/2017, 11:00 AM-12:00 PM (Central), 428 Library

RUSA’s Behavioral Guidelines for Reference and Information Services state that visibility and approachability, listening, and interest are required for successful reference transactions. As the number of online reference interactions continue to increase, librarians must rethink how to present these attributes to our patrons. This webinar will assert that improving emotional intelligence will improve our overall virtual communication. According to Mayer, Salovey and Caruso, individuals with high emotional intelligence often have a better ability to engage in sophisticated information processing. As virtual reference requires a multilayered skillset (reference, technology, customer services, communication) in a fast paced environment, virtual reference staffers with higher emotional intelligence will improve the experience for both practitioner and patron. This webinar will provide librarians and staff with an emotional intelligence toolkit to improve their virtual reference experience as well as provide tips for implementing a training program that incorporates emotional intelligence principles.

Visit http://www.ala.org/rusa/onlinece/not-a-robot for more information.
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If you would like to submit content for the September issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, August 25, 2017.

July Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back next month for a Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Minrva for Android App Updates
Wayfinder
The Undergrad Library location’s Wayfinder module now supports mapping guidance for items in the Media Collection of the UGL. This provides added support in navigating to DVDs, Games, and other media.

Layout updates
We updated the layout using a more contemporary look and feel, with all the same functionality our users have come to expect. We are also able to offer CARLI I-Share member libraries the ability to skin their location color theme.

The download can be accessed from the Google Play store in your Android app, or from this link:
https://play.google.com/store/apps/details?id=edu.illinois.ugl.minrva
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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipients of Funding
The Research and Publication Committee (RPC) congratulates the following June recipients of RPC funding:

  • Sara Benson and Hannah Stitzlein, for support to create a survey for their project titled “A National Survey of Copyright Knowledge in Digital Collections Among DPLA-Contributing Institutions.” This project will be a national survey of digital collection creators and metadata specialists in DPLA-contributing institutions and their knowledge of copyright as it relates to cultural heritage objects in digital collections, and the use of the standardized rights statements from RightsStatements.org.
  • JJ Pionke, for graduate hourly support for her project titled “Library Impact on Veterans.” This oral history project is a collaboration with campus veteran organizations to not only capture veteran experiences of military, war and veteran life but also how libraries have impacted veterans.
  • Jim Hahn, for academic hourly support for his project titled “Engineering Virtual Reality Experiences in Library Settings.”  This project will explore the software integration and configuration necessary to develop a collaborative virtual reality experience in which a student can search and access e-books from within a VR environment, read e-book collections in VR, and receive real-time research support.
  • Laila Moustafa, for travel support for her project titled “British Museum and Library Preservation Plan during World War II.”  This project aims to explore the activities of the British Museum and its Libraries (BML) during World War II, specifically the selection of materials to be relocated and the timing of the relocations, to inform the creation and implementation of disaster management plans during war and conflict.
  • Kit Condill, for undergraduate, graduate, and academic hourly support for his project titled “Using National Bibliographic Sources to Assess U.S. Collections of Turkic-Language Materials.” This project aims to develop a comprehensive and objective picture of current and retrospective collections of Turkic-language materials at major U.S. libraries (including UIUC), which will suggest future cooperative collection development strategies for materials in Kazakh, Uzbek, Turkish, Tatar, Kumyk, and other Turkic languages.

And congratulations again to all of our FY2017 awardees! (http://www.library.illinois.edu/committee/rpc/awards/recentawards.html)

Carissa Phillips (choller@illinois.edu), RPC Chair
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ANNOUNCEMENTS: Academic Professional Promotion Implementation Team Meeting Minutes
The most recent meetings minutes of the APPIT are posted at http://www.library.illinois.edu/committee/workinggroups_subcommittees_taskforces_teams/ap_promotion_implementation_team.html.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
Detailed meeting minutes and work group reports are located here:
http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of June 29, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: Excused Absences

Civil Service

In both of the following examples, regarding how to record time appropriately for an interview, the employee must request and receive approval for the time away from their unit.

If an employee is willing to share with their immediate supervisor that they are going to an interview (on this campus), then it is an approved paid event and does not require the employee to use break/lunch time or benefits.

If the employee chooses not to tell the supervisor their reason for needing to be absent, personal time will need to be recorded on the timesheet.

The reference for this answer is in NESSIE, and is item “N” under Policy 11, Rule 11.12 – Excused Absences: https://nessie.uihr.uillinois.edu/pdf/policy/rules/P11r12.pdf
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HR NEWS: Departures

  • Retirement of Chris Pawlicki June 30, 2017
  • Retirement of Dorfredia Williams June 30, 2017
  • Retirement of Nick Rudd June 30, 2017
  • Retirement of Robin Hess June 30, 2017
  • Resignation of Elisandro “Alex” Cabada June 11, 2017

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HR NEWS: New Employees

  • Part-time at CMS Sarah Lockmiller June 1, 2017
  • Part-time at CMS Andrew “Andy” Sims June 1, 2017

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HR NEWS: Vacancies

  • Library Specialist: Ricker Art and Architecture, completing interviews, offer will be made soon
  • Library Specialist: Preservation, received Master Referral and will begin interviewing soon
  • Library Specialist: CAM, Specialty Factor of Japanese and Korean languages, interest letter sent, awaiting Master Referral
  • Library Specialist: CAM, Monographic vacancy anticipated to be posted by end June
  • Library Specialist: Acquisitions, vacancy will be posted by end of June

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IT NEWS: WordPress CMS Training and Drop-in Hours
Regular WordPress training and drop-in office hours will be held throughout the summer.  You can sign up using staff events calendar: http://il.evanced.info/illinoisedu/lib/eventcalendar.asp?libnum=1

WordPress Training:
7/13/2017: 2:00 – 3:00 a.m. Lab 314
7/26/2017: 2:00 – 3:00 p.m. Lab 314

WordPress Drop-in / Open Office:
7/6/2017: 10:00 – 11:00 a.m. UGL 291
8/3/2017: 10:00 – 11:00 a.m. Lab 314

The latest news about training can always be found here: https://wordpress.library.illinois.edu/wp-training/schedule/

Reminder: Send Us Your Ideas
Library IT has an Idea Form to collect new or innovative ideas or any suggestions for improvements. When ideas are submitted they go to an OTRS queue that is reviewed monthly by Library IT. We will discuss submissions and take steps to bring involved Library stakeholders into the conversation. As always, we welcome your feedback!
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IT NEWS: WordPress Migrations
The Library Web Team is on track to complete the migration of library web content from OpenCMS to WordPress by the end of the summer. You can keep up to date by checking the Library Content Management System Migration Project website.
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FACILITIES: Facility Project Updates
Please visit http://www.library.illinois.edu/administration/facilities/projectupdates/Project_Information_-_2017._06._07.pdf for project information.
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Webinar: Essentials of Usability Design for Library Research Guides
July 12
1pm – 2pm (Central), 225b Main Library – hosted by Lisa Hinchliffe

Web design, in the form of creating online research guides, has become a big part of many librarians’ jobs, but we’re rarely taught how to do it well. Most of us learn the nuts and bolts of how to make guides, without learning the principles of how to make them usable – the simple techniques of visual and textual design that can help us create guides that users will understand more easily, and stick around to use.

Learning Outcomes
Participants will learn:

    • How usability design affects library users’ experience
    • What librarians don’t know – but need to – about web usability
    • Easy to use principles of usability that can immediately improve your research guides
    • Free resources to share with your librarians and guide authors to better inform your institutional style plans

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EVENTS AND TRAINING: Research Services Workshop: Design and Visualization for Librarians (July 13, 17, 19)
Thursday, July 13/Monday, July 17/Wednesday, July 19 (3-Part Series)
9am-12pm, Room 314 Main Library
Led by Sarah Christensen and Jen-chien Yu

This series of three workshops will explore design and visualization for librarians with lessons applicable to outreach and marketing efforts as well as research. Registration is for the entire series. The schedule is as follows:

  • Day 1: Design Principles and Simple Tools for Getting Started – This session will primarily be a discussion of introductory design principles, including elements such as hierarchy, weight, color, balance, and variety. We will critique examples of marketing ephemera as well as data visualizations from library publications, as well as learn about free infographic tools such as Canva, Piktochart, and where to find (or create!) high quality images. Participants will have an opportunity to put these principles into practice.
  • Day 2: Advanced Tools for Designing Marketing and Research Poster Graphics – This session will introduce more advanced tools such as Adobe Illustrator, InDesign, and Photoshop, and include a group critique for those who want feedback on their work from the first session. Hands-on lab time will be provided to create a marketing piece or infographic using either one of the free tools or the Adobe suite.
  • Day 3: Visualizing Data using Tableau Public – We will expand on our discussion of design principles to talk about further issues when representing data. We’ll then do hands-on work using the data visualization features of Tableau with some common types of data used in library research and assessment.

Register (registration is for the series): http://il.evanced.info/illinoisedu/lib/eventsignup.asp?ID=12717&rts=&disptype=&ret=eventcalendar.asp&pointer=&returnToSearch=&num=0&ad=&dt=mo&mo=7/1/2017&df=calendar&EventType=ALL&Lib=&AgeGroup=&LangType=0&WindowMode=&noheader=&lad=&pub=1&nopub=&page=&pgdisp

I hope you can join us! Please let me know if you have any questions or suggestions about Research Services workshops. It may be possible to schedule an additional event for this summer if there is demand for a particular topic.
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EVENTS AND TRAINING: Creative Connections
July 13 hosted by George Gottschalk
July 26 hosted by Susie Duncan
12pm – 1pm, 428 Main Library
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EVENTS AND TRAINING: Library Blood Drive
Thursday, July 20
11am – 3pm
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EVENTS AND TRAINING: Project Management in the Library
Thursday, July 20
10am – 12pm, 106 Main Library

Members from Library IT will talk about what is available in the library to help you with Project Management and give provide hands on help.
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EVENTS AND TRAINING: Fighting Fake News with the ACRL Framework
Thursday, July 20
1pm – 2:30pm, 428 Main Library

In this webcast, participants will explore strategies and techniques for teaching people the literacy skills they need to combat fake news. First, participants will examine factors, both historic and new, that contribute to the proliferation of fake news. Participants will also explore connections between information and news literacy skills. Participants will then discover ways to apply more traditional research and information literacy skills, such as source evaluation skills, to addressing fake news, and will gain ideas for new, interactive ways to help students handle fake news and misinformation. This webcast will incorporate time for interactive discussion, online polls, reflection, brainstorming, and sharing ideas. Likewise, participants will leave with concrete strategies, materials, and talking points that they can use in their teaching and outreach efforts.
http://www.ala.org/acrl/onlinelearning/fightingfakenews
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EVENTS AND TRAINING: Supervisory Discussion: Time Management Techniques
Thursday, July 27
10 – 11am, 428 Main Library

Richard Stokes will lead a discussion on Time Management Techniques. Having served on the CARLI Public Services Team, he helped develop the CARLI Productivity Tools List.
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If you would like to submit content for the August issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, July 21, 2017.

June Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
It has become customary for people who have moved into new positions to release a “first 100 days” report card. On May 29, I did, in fact, reach the 100-day milestone in my new role. I want to thank everyone for their assistance and patience as I’ve assumed this position. While my many years here have provided me with a sound background in Library activities, this new perspective has presented me with the opportunity to learn more about the workings of the Library and the many outstanding initiatives and endeavors engaged in by Library staff, APs, GAs, and faculty.  Read more…
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ANNOUNCEMENTS: BTAA Shared Print Repository Yields Results
Collection Management Services recently completed a project to deaccession 63,723 items from the Oak Street vaults that were duplicated at the Big Ten Academic Alliance Shared Print Repository in Indiana. This represents an estimated 7,965 linear feet, or 1.508 miles of shelf space which was recaptured to house critical local collections. In addition, CMS processed roughly 38,000 items that were sent to the SPR in Indiana as our contribution to that effort. Moving forward we will be the host site of the next BTAA Shared Print Repository beginning July 1st. Collection Management Services will begin securing 250,000 volumes over the next five years, and those volumes will be held for 25 years. Our work in this area will allow other institutions to further deduplicate their collections, and focus on individual institutional strengths. The content that we will be securing has not yet been finalized, but will largely consist of journal runs for which we also have digital access in perpetuity.
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ANNOUNCEMENTS: Recommender Service
A preview of The Recommender Service is hosted on a development server linked from the “My Account Link” on this page: https://sif.library.illinois.edu/

If you click on the My Account button on the top right of that page you can log in to your VuFind (the page is secured by https) account and select recommendations (Suggested Books tab). The recommendations are based on two main inputs 1) items checked out to you along with your “favorite” items in VuFind, and 2) data mining of checkout streams using clusters of subjects checked out together. The Recommender service also allows users to request items that have been recommended. Included in the login window is a link to the updated privacy policy for this service.
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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipients of Funding
The Research and Publication Committee (RPC) congratulates the following May recipients of RPC funding:

  • David Ward, for graduate hourly and other support for his study titled “Text Mining Reference Transcripts: Sentiment and Topical Analysis.” This project will investigate applying machine learning techniques to the analysis of chat reference transcripts, in order to discover ways of automating mining user insights from management data.
  • Erin Kerby, for transcription services in support of her study titled “Veterinary Medical Researchers’ Perspectives on Data Management.” This project will explore and document the data management practices and perceptions of veterinary medical researchers at the University of Illinois College of Veterinary Medicine.

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ANNOUNCEMENTS: Academic Professional Promotion Implementation Team Meeting Minutes
The most recent meetings minutes of the APPIT are posted at http://www.library.illinois.edu/committee/workinggroups_subcommittees_taskforces_teams/ap_promotion_implementation_team.html.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes

April 27 CAPT Meeting
The agenda for the April meeting included work group updates on the Search, Discovery, and Delivery Team (Bill Mischo) and the Web Team (Jim Dohle). In addition, there was a discussion of the proposed new Library Emerging and Integrated Technologies work group (Jim Dohle and Eric Kurt).

May 26 CAPT Meeting
The May meeting agenda was shortened due to a large number of absences. Hannah Stitzlein provided an overview of her work on the DPLA Illinois Digital Heritage Hub (IDHH). Work group updates will be continued at the June meeting.

Detailed meeting minutes and work group reports are located here:
http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of June 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: Interviewing Graduate Students
ATTENTION SUPERVISORS:

When interviewing for your graduate assistantships or grad hourly position, it is very important that you notify the other applicants you have made your selection(s) so they know to seek employment elsewhere. For your assistance you can use this template below:
_______

Thank you for applying for the University Library: (Position/Unit). After a thorough evaluation of the position requirements and qualifications of the candidates, a decision has been made and an offer has been extended to another individual.

We appreciate your interest in this position and wish you the best in your future endeavors.

Sincerely,
(Name)
_______

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HR NEWS: Applying for Lateral Transfers
For those employees that would like to be considered for lateral transfers (to move from one unit to another in the same title and same pay rate) you may sign up using this link: Lateral Transfer Form

Lateral transfer candidates may be contacted directly by departments to discuss vacancies and schedule interviews.

Please be sure that your online application is no more than one year old and must include your current position information. (instructions)

Illinois Human Resources (formerly SHR and AHR) provides additional information here: Civil Service Transfers
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HR NEWS: Departures

  • Retirement of Joyce Catchings May 31, 2017
  • Retirement of Glen Martin May 31, 2017

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HR NEWS: New Employees

  • Full-Time at Acquisitions Elisabeth Potsch May 1, 2017
  • Full-Time at CAM Kathryn Butterworth May 26, 2017

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HR NEWS: Vacancies

  • Library Specialist: Ricker Art and Architecture, received Master Referral and will begin interviewing soon

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IT NEWS: New Academic Hourly Systems Administrator
Jason Colwell, a new academic hourly Systems Administrator, started on May 15. We are very happy to have Jason join the Library IT team.
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IT NEWS: WordPress CMS Training and Drop-in Hours
Regular WordPress training and drop-in office hours will be held throughout the summer. You can sign up using the Staff Events Calendar: http://il.evanced.info/illinoisedu/lib/eventcalendar.asp?libnum=1

WordPress Training:
5/31/2017: 2:00 – 3:00 p.m. UGL 291
6/15/2017: 10:00 – 11:00 a.m. UGL 291
6/28/2017: 2:00 – 3:00 p.m. UGL 291
7/12/2017: 10:00 – 11:00 a.m. Lab 314
7/26/2017: 2:00 – 3:00 p.m. UGL 291

WordPress Drop-in / Open Office:
6/8/2017: 10:00 – 11:00 a.m. UGL 291
6/21/2017: 2:00 – 3:00 p.m. UGL 291
7/6/2017: 10:00 – 11:00 a.m. UGL 291
7/20/2017: 2:00 – 3:00 p.m. Lab 314
8/3/2017: 10:00 – 11:00 a.m. Lab 314

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IT NEWS: WordPress Migrations
The Library Web Team is on track to complete the migration of library web content from OpenCMS to WordPress by the end of the summer. You can keep up to date by checking the Library Content Management System Migration Project website.
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FACILITIES: Facility Project Updates
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Webinar – Critical Reflection to Improve and Grow As Librarians Who Teach
June 2, 11am-noon, 428 Main Library

Reflection is a practice that helps instruction librarians and coordinators focus on various aspects of their teaching in order to grow and improve as teachers. This presentation will begin by defining reflection and reflexivity while describing when, how and why it is used, as well as outlining benefits, challenges, and examples of the practice.

Presenters:

  • Maria Accardi is the Coordinator of Instruction at Indiana University Southeast. She is the author of Feminist Pedagogy for Library Instruction (Library Juice Press, 2013), editor of the forthcoming The Feminist Reference Desk: Concepts, Critiques, and Conversations (Library Juice Press), and co-editor of Critical Library Instruction: Theories and Methods (Library Juice Press, 2010).
  • Michelle Reale is the Faculty Librarian for English and Music at Arcadia University. She is the author of Becoming a Reflective Librarian and Teacher: Strategies for Mindful Academic Practice (ACRL, 2017).

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EVENTS AND TRAINING: ALCTS Virtual Preconference: Diverse, Inclusive, and Equitable Metadata
June 6, 1pm to 2pm, 225b Main Library
June 7, 1pm to 2pm, 225b Main Library

The Association for Library Collections & Technical Services (ALCTS) will kick off its ALA Annual programming with the two-day, virtual preconference “Diversity, Equity, and Inclusion in Metadata” from 1 p.m. to 2 p.m. CT on Tuesday, June 6 and Wednesday, June 7. This virtual event, which will be held prior to the ALA Annual Conference & Exhibition in Chicago, will provide a venue for attendees to engage with colleagues and presenters, leaving them with the tools necessary to implement what they’ve learned in their libraries.

“Diverse, Inclusive, and Equitable Metadata” will offer a platform for attendees to discover how metadata creators are developing methods to encourage the creation of metadata that represents diverse points of view. In addition, attendees will learn ways to increase cultural inclusiveness of their own metadata. Programming for this two-day, virtual event includes session one, “Outreach and Inclusivity in Digital Libraries and Institutional Repositories,” on Tuesday, June 6, which will feature the presentations “Digital Project as Community Outreach: A New Way of Approaching Metadata” and “Doing Justice to the Humanities: Increasing Inclusivity with More Specific Subject Description.” Session two, which will be held on Wednesday, June 7, will feature “Metadata Creation and Remediation in Zine and Digital Library Collections” and will focus on the presentations “Towards Counter-Cultural Competencies: Mutual Metadata Creation and the Zine Union Catalog Project” and “We Don’t Use Those Words Anymore: Describing Yesterday’s News Today.”
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EVENTS AND TRAINING: NISO Webinar: Enabling Discovery and Retrieval
June 7, 12-1:30pm, 428 Main Library

This session will address the use of quality metadata and unique identifiers in traditional information environments, but could also include discussion of one or more of the following:

  • Scholarly non-traditional output that may currently be hosted in institutional repositories or on proprietary platforms, such as YouTube
  • Enabling identifiers for increasingly granular portions of a work (such as paragraphs) in the interests of citation

The agenda and more information about the webinar can be found at: http://www.niso.org/news/events/2017/webinars/jun7_webinar/
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EVENTS AND TRAINING: UGL/Media Commons Open House
June 7, 9-11am, UGL

Following other Library Open House events that have been held (resulting from requests at the Library retreat), the UGL/Media Commons/Tech Prototyping areas will be featured in our open house next week. We will have posters by each staff person’s desk (who are excited to have you come see the work they do), tours available in the video studio, audio studio, and in the Tech prototyping lab. We will also have snacks.

Stop at the table that will be set up in front of the courtyard by the circulation desk to get a map with the tour stops.
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EVENTS AND TRAINING: Crucial Conversations
June 13, 9am to noon, 106 Main Library
Shirley Stelbrink will be presenting this workshop.

Crucial Conversations is a workshop to introduce the tools to use ‘for talking when stakes are high’. A crucial conversation occurs when three actions are in place:
1 – The topic is important to all parties in the conversation
2 – The people’s opinions vary and are not in agreement
3 – Emotions are high

There are steps you can learn and practice to create more effective conversations and solutions.

Please register at http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Creative Connections
June 14, 12pm to 1pm, 106 Main Library
June 28, 12pm to 1pm, 106 Main Library

Going along with the theme from the retreat, “Connect, Communicate and Create,” Staff Development and Training is hosting a creative connections hour during the noon hour twice a month. Bring a leisure or relaxing activity (or just yourself!) and connect and communicate with your colleagues while creating. We will also bring an activity that anyone could do. Please join us and be part of the fun!
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EVENTS AND TRAINING: New Employee Luncheon
June 15. 11:30am-1:30pm, Activities and Recreational Center

The luncheon will be held at the ARC in the Multipurpose Room # 6 (the usual spot). Help us welcome our newest employees and enjoy one another’s company over lunch.
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EVENTS AND TRAINING: Cross Cultural Communication Workshop
June 20, 10am-12pm, 106 Main Library
Presented by International Student and Scholar Services

Cross-cultural communication is important in the library because we have a diverse workforce and patrons. It is important for us to understand the factors that are part of effective communication in a multi-cultural world.
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EVENTS AND TRAINING: Research Services Workshop: Writing a Literature Review
June 20, 2-4pm, 106 Main Library
Led by Dan Tracy

Attention faculty and APs! Summer Research Services Programming is now on the staff calendar for pre-registration. Details are below on the session with a link to register.

Do you struggle with writing the literature review for an article or grant and making it feel connected to the rest of the writing? In this session, we’ll talk about how to integrate prior research into your writing more seamlessly. We’ll take a look at examples of published literature reviews as part of our session. We’ll also talk about approaching the literature review productively in cases where there does not appear to be prior literature.

Register: http://il.evanced.info/illinoisedu/lib/eventsignup.asp?ID=12716&rts=&disptype=&ret=eventcalendar.asp&pointer=&returnToSearch=&num=0&ad=&dt=mo&mo=6/1/2017&df=calendar&EventType=ALL&Lib=&AgeGroup=&LangType=0&WindowMode=&noheader=&lad=&pub=1&nopub=&page=&pgdisp
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EVENTS AND TRAINING: Having a Disability Accommodation Discussion with Your Employee
June 29, 10am to 11am, 428 Main Library
Led by JJ Pionke

We are obligated to make a reasonable accommodation, or modification or adjustment to a job, an employment practice, or the work environment that makes it possible for a qualified individual with a disability to enjoy an equal employment opportunity, upon request of the employee. What kinds of questions can or should you ask your employee and how you handle this request will be discussed at this session.
https://diversity.illinois.edu/reasonable-accommodations.html
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If you would like to submit content for the July issue of Library Office Notes, please submit it to JoAnn JacobyBeth Sandore, or Tom Teper by Friday, June 23, 2017.

May Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
Check back next month for a Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Come to the ALCTS Exchange!
Tom Teper, Associate Dean for Collections and Technical Services

The Office of Collections and Technical Services and Staff Development and Training are hosting an institutional registration for the ALCTS Exchange at https://alcts2017.learningtimesevents.org/. This virtual conference will be held over four afternoons on May 9, 11, 16, and 18, 2017 from 12:00 – 4:00.

We have reserved Main Library 106 to host the sessions. Beth Woodard has added the sessions to the Library Staff Calendar. More information is also located below.

Please take a look at the schedule and feel free to join us.
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ANNOUNCEMENTS: RBML Project Cataloging Wins Two Research Grants
Congratulations to Sarah Lindenbaum, who has received two research grants to help further her work in reconstructing the library of 17th-century book collector Frances Wolfreston. Sarah received a Houghton Library Visiting Fellowship (http://hcl.harvard.edu/libraries/houghton/public_programs/visiting_fellowships.cfm) and a Friends of the Princeton University Library Research Grant (http://rbsc.princeton.edu/friends-princeton-university-library-research-grants) to further her studies this summer.
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ANNOUNCEMENTS: Academic Professional Promotion Implementation Team Meeting Minutes
The most recent meetings minutes of the APPIT are posted at http://www.library.illinois.edu/committee/workinggroups_subcommittees_taskforces_teams/ap_promotion_implementation_team.html.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
This note reports on the March 30 CAPT meeting.

Work Group Reports

Cataloging and Metadata (Michael Norman)
Cataloging is revising their policy regarding URLs to digital resources in the online catalog. The original recommendation was to add a separate electronic-only record to the catalog for digitized items, in addition to adding a link to the print record. After further investigation into the work processes which would be required to accomplish this, it was decided to just add the link to the print records, but not to create a separate electronic-only record.

Michael next presented a proposal to develop a name authority file for individuals affiliated or associated with the University. Given the Library’s involvement with the Illinois Experts (Elsevier Pure) Researcher Portal and also similar initiatives in the University Archives, the CAPT committee is encourage the Cataloging work group to continue to explore this idea.

Next there was a discussion about improvements and enhancements to current catalog records in preparation for migration to the new ILS system. Michael has a list of proposed enhancements, such as RDA format fields, table of contents notes, 13-digit ISBNs, and linked data information, among others. More details are available in the meeting notes. The CAPT committee discussed the pros and cons of a comprehensive catalog cleanup project prior to migrating to a new system.

Finally, there was some discussion about the new version 3.1 of VuFind that will be available in April, and there was an update on the CARLI RFP committee which is working the comply with state procurement rules.

Electronic Resources (Lynn Wiley)
Lynn provided some quick updates on the serials and URL linking and display improvements, including work to prioritize “owned” content over aggregators. The team is also working to improve display logic, but is at a bit of an impasse. They are in the process of researching how other SFX users, such as Harvard, have implemented their display improvements.

Parking Lot Items

Finally, the committee had a discussion about “parking lot” items, topics in our backlog which we haven’t yet had an opportunity to discuss in depth. It was decided that all the current items needed to remain on the list, and the committee will prioritize them so that they can make it onto future meeting agendas. The list is as follows:

  • DPLA
  • Budget Reductions
  • CARLI and ILS updates
  • ILS Migration
  • LOCKSS
  • New Titles List

Detailed meeting minutes and work group reports are located here:
http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of May 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: In Memoriam

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IT NEWS: Reminder: Send Us Your Ideas

Library IT has an Idea Form to collect new or innovative ideas or any suggestions for improvements. When ideas are submitted they go to an OTRS queue that is reviewed monthly by Library IT. We will discuss submissions and take steps to bring involved Library stakeholders into the conversation. As always, we welcome your feedback!
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IT NEWS: Spring 2017 No Change Period
12:01 AM on Monday, May 1 through 11:59 PM on Friday, May 12

To minimize possible disruptions, Library IT observes a no-change period around finals week. The Technology Services no-change period spans from Reading Day through when grades are due; however, the Library has different peak-use times, so we shift the no change period accordingly. This semester, no-change for Library IT will run from 12:01 AM on Monday, May 1 through 11:59 PM on Friday, May 12.

Please note that emergency changes may be approved if there are stability or security issues during the no-change period, but generally changes will be deferred until after May 12 to avoid any unintended, service-affecting consequences.
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FACILITIES: Facility Project Updates
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Creative Connections
Wednesday, May 3, noon to 1pm, 106 Main Library, hosted by Cindy Ingold

Going along with the theme from the retreat, “Connect, Communicate and Create,” Staff Development and Training is hosting a creative connections hour during the noon hour twice a month during the semester. Bring a leisure or relaxing activity or just yourself then connect and communicate with your colleagues while creating. We will also bring an activity that anyone could do. Please join us and be part of the fun!
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EVENTS AND TRAINING: ALCTS Exchange
Tuesday, May 9; Thursday, May 11; Tuesday, May 16; and Thursday, May 18
106 Main Library

The ALCTS Exchange is a celebration of excellence at the intersections of libraries, collection management, acquisitions, metadata and cataloging, preservation, and technology. This fully online event will offer synchronous and asynchronous opportunities for learning and engagement. Participants from diverse areas of librarianship will find the four days of presentations, panels, and activities both thought-provoking and highly relevant to their current and future career paths. The ALCTS Exchange will engage a wide-range of presenters and participants, facilitating enriching conversations and learning opportunities. Everyone, including non-ALCTS members, are encouraged to register and bring their questions, experiences, and perspectives to the events.

Program Schedule

  • Day 1: New Roles, New Workflows (Tuesday, May 9)
    Host, Mary LaskowskI
    Discover how changes in existing workflows can lead to the re-envisioning of traditional acquisitions, collection development and management, cataloging and metadata, and preservation workflows and job descriptions. Explore presentations, speaker information, and more.
  • Day 2: Creative Problem Solving (Thursday, May 11)
    Host, Lynn Wiley
    Learn how problems related to acquisitions, collection development and management, cataloging and metadata, and preservation can be solved through collaboration with other library departments and through creative problem solving. Explore presentations, speaker information, and more.
  • Day 3: Creating Connections with User Communities (Tuesday, May 16)
    Host, Jennifer Hain Teper
    Examine how acquisitions, collection development and management, cataloging and metadata, and preservation support the needs and impacts the experiences of library users. Explore presentations, speaker information, and more.
  • Day 4: Building Skills to Prepare for the Future (Thursday, May 18)
    Host, Michael Norman
    Find out how people working in acquisitions, collection development and management, cataloging and metadata, and preservation can expand their skill sets in preparation for leadership or management roles or to stay current on emerging trends. Explore presentations, speaker information, and more.

For a list of sessions on each day, please refer to the complete Program Schedule.
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EVENTS AND TRAINING: NISO Webinar – Spotlight on Mobile: Devices, Interface, and Content
Wednesday, May 10, noon to 1:30pm, 428 Main Library

This session will look at the on-going importance of mobile devices and the influence those devices have on access to and usage of various forms of content, whether text or multi-media. As a ubiquitous tool for a global population, the impact of mobile on the practices and policies of libraries and content providers should not be underestimated.
http://www.niso.org/news/events/2017/webinars/may10-webinar/
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EVENTS AND TRAINING: CPR Training
Sponsored by Staff Development and Training
Wednesday, May 17, 1pm to 3pm, 106 Main Library

CPR training for adults, children, and infants plus AED Training. Completion of the class will result in certification. You must give 24-hour cancellation notice so others on the waiting list can attend. Any question please contact Zoe Revell 300-4733 or revell@illinois.edu.

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met.
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EVENTS AND TRAINING: Project Management Workshop
Sponsored by Staff Development and Training
Tuesday, May 23, 9am to 11:30am, 106 Main Library

Project management is a start-to-finish approach to getting things done and making projects more successful. It’s a profession, but it’s also a set of techniques that anyone can apply to achieve goals and manage project work more effectively. Project management can be used to guide small, simple projects as well as complex enterprise-wide initiatives.

This 2 1/2 hour hands-on class is taught by AJ Lavender, an experienced project manager. This course will give you knowledge of the basics and a set of tools that you will be able to quickly apply to your own project.

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met.
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EVENTS AND TRAINING: Research and Publication Committee (RPC) Brown Bag
Tuesday, May 23, 12pm to 1pm, 428 Main Library

Participants to be announced at a later date.
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EVENTS AND TRAINING: Supervisory Discussion: Delegating
Thursday, May 25, 10am to 11am, 428 Main Library

Beth Woodard will lead the discussion on delegating.
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EVENTS AND TRAINING: Cultural Humility
Thursday, May 25, 2017, 12:00:00 PM CDT – 1:00:00 PM CDT, 428 Main Library

Traditionally, libraries have used cultural competence workshops and trainings as a way to help employees better serve populations outside their comfort zones. However, cultural humility may offer a better model.

As Tervalon & Murray-García (1998) argue, a pitfall of cultural competence is the traditional notion of ‘competence’ as an endpoint: mastery of knowledge that can be assessed through quantitative measures. In fact, cultural competence programs often include lists of characteristics of various cultures, suggesting that successful interactions with people from those cultures is a matter of mastering the correct formula: Interacting with a German? Be direct, and on time. With a Native American? Avoid eye-contact and expect long silences.

This approach may cause us to overlook the individuals involved in an interaction and the context in which it occurs — treating ‘culture’ as something innate and undifferentiated. It is also of limited use in library contexts where typically far more identities are represented than can be ‘mastered’ and any individual’s background cannot be assumed.

In this webinar, we will look at the concept of cultural humility and the promise it holds for libraries. Cultural humility is a practice of self-reflection on how one’s own background and expectations impact a situation, of openness to others’ determining the relevance of their own identities to any given situation, and of committing to redress the effects of power imbalances.
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EVENTS AND TRAINING: Time Management Training
Sponsored by Staff Development and Training
Thursday, May 25, 1pm to 4pm, 106 Main Library

“Time management is really a misnomer. The challenge is not to manage time, but manage ourselves. The key is not to prioritize what’s on your schedule, but to schedule your priorities.”
– Stephen Covey

Shirley Stelbrink from Learning Alliances will lead a workshop on using your time more effectively, so you can be more productive.

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met.
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If you would like to submit content for the June issue of Library Office Notes, please submit it to JoAnn JacobyBeth Sandore, or Tom Teper by Friday, May 19, 2017.

April Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
Check back next month for a Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Academic Professional Promotion Implementation Team Update
Tom Teper, Associate Dean for Collections and Technical Services

This message is intended for APs and supervisors of APs in the Library. If you are neither of those, you can disregard the rest of this message (unless you are just curious).

In March, I delivered a presentation (APPIT Presentation I) at the Faculty Meeting about the charge and progress of the Academic Professional Promotion Implementation Team (APPIT). As you are all aware, the Library’s Executive Committee approved the implementation of a promotional framework for Academic Professionals. APPIT is the team charged with implementing the promotional framework. However, this implementation is not feasible without contributions from all of the Academic Professionals in the Library and, in some cases, their supervisors.

Process
APPIT is charged with making initial assignments of rank for APs in the University Library. Clearly, this is a process that will benefit from the direct engagement of the individual academic professionals and, when appropriate, their supervisors. That engagement will take multiple forms, but, most critical to this process is the initial completion of a self-assessment and submission of an updated resume or CV by the individual APs and of position descriptions by supervisors. We are asking that this be done by April 15, 2017.

Once that information is submitted, APPIT will conduct an initial review and assignment of ranks (with anticipated distribution by May 30, 2017), consider any appeals to the initial assignment of ranks (by June 30, 2017), and finalize the rank assignments by July 15, 2017. After that, the Business and Human Resources Services Center will need to update appointments for the Notifications of Appointment to be issued for August 2017.

Self-Assessment and Resume Submission Form
The self-assessment will ask the Academic Professionals to reflect upon the four ranks outlined in the Final Report and Recommendations: Library Framework for Academic Professional Promotion (dated November 21, 2016). These four ranks are: Assistant, Associate, Senior-Associate, and Senior. A handy table of the ranks and criteria outlined is available in slide 7 (see APPIT Presentation I). We anticipate that most responses will be the equivalent of three pages in terms of total text. Submitted self-assessments and resumes will be used as the basis for the Implementation Team’s individual review. The form and questions are available at http://iisdev1.library.illinois.edu/APAssessment/.

Involvement of Supervisors of APs
After supervisors work with the AP to ensure that their position description is up to date, APPIT hopes to minimize the impact of this process on you. Right now, we anticipate that the primary role that supervisors will play in interacting with APPIT will be limited to cases where there is a disagreement in ranking between the AP’s self-assessment and the initial APPIT review. In such cases, APPIT may call upon supervisors to review the initial self-assessment and the initial APPIT ranking in light of that discrepancy.

Key Dates for APs and Supervisors in the Process

  • April 15, 2017: Submission of resumes, self-assessments, and position descriptions
  • May 30, 2017: Target date for distribution of initial review and rank assignments to all APs
  • June 30, 2017: Target date for completing consideration of any appeals to initial rank assignments
  • July 15, 2017: Target date for completing classification of all academic professionals
  • August 2017: NOAs reflecting new rank assignment released
  • September 30, 2017: APPIT submit to Executive Committee (EC) recommendations for next steps in implementing the AP Promotional Framework

Open Meetings for APs
APPIT is holding three open meetings for APs in March and April. The dates and locations are:

  • March 21: 10:30 – 12:00 (106 Main Lib)
  • March 29: 9:30 – 11:00 (323c Main Lib)
  • April 3rd: 2:30 – 4:00 (106 Main Lib)

Questions?
Please feel free to contact me off list, look at the AP Promotion Implementation Team Website, or feel free to contact any other members of the AP Promotion Implementation Team:

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ANNOUNCEMENTS: Academic Professional Promotion Implementation Team Meeting Minutes
The most recent meetings minutes of the APPIT are posted at http://www.library.illinois.edu/committee/workinggroups_subcommittees_taskforces_teams/ap_promotion_implementation_team.html.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
This note reports on the February 23 CAPT meeting.

VuFind Recommender System

Jim Hahn provided a summary of his and the prototyping team’s work to develop a recommender system for the VuFind catalog search and discovery system. A significant part of the discussion was about possible changes to privacy policy to support the project. The CAPT committee would support changes so long as users have an opportunity for informed consent. This will need to be considered in light of Beth Namachchivaya’s work to update and better manage Library policies.

Work Group Reports

Kyle Rimkus provided a report on the recent activities of the Digital Production work group. Topics included:

  • The potential to expand Medusa services to other campuses in Illinois
  • The Distributed Museum
  • The Internet Archive scanning center’s move from Oak Street to the fourth floor of Main

Helenmary Sheridan provided a report on the recent activities of the Repositories, Preservation, and Access work group. Topics included:

  • The work group is beginning to explore options to redo the Dspace-based IDEALS institutional repository with technology based on the Medusa architecture
  • Illinois Data Bank is now supporting large file uploads
  • A discussion of how best to address the gaps created by Bill Ingram’s departure as the manager of the SCaRS team

Library Expertise Framework Committee

JoAnn Jacoby and Beth Namachchivaya lead a discussion about the proposed Library Expertise Framework work group. After the discussion it was decided that CAPT would charter the work group which would be tasked with developing three things:

  1. A thematic framework that encompasses the categories of expertise available in the Library
  2. An outline for an organization-wide workflow for recommending regular updates and changes to the database
  3. A name for the service that reflects the full range of uses and clearly describes the content

The timeframe for the work will be about three months.

Detailed meeting minutes and work group reports are located here:
http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of April 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: Academic Professional and Civil Service Employees

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HR NEWS: Supervisors of Academic Professionals and Civil Service Employees

  • Question and Answer sessions for completing Performance Evaluations and Position Descriptions will be available in Room 106 on –
    • April 20 at 3:00 pm
    • April 27 at 10:00 am

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HR NEWS: Civil Service Positions

  • Acquisitions – Library Specialist with Germanic Language requirement = offer made and accepted, background check in process, estimated start date April 17, 2017
  • CMS – 2 Library Specialist positions at 50% = posted, interviews are being scheduled

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HR NEWS: In Memoriam

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IT NEWS: 

Departures

  • Drew Kenton, an IT Specialist with the Help Desk and Workstation & Network Support groups, left the Library on March 10, 2017, after 5 years of service. He is starting a new position with campus Facilities & Services where he supervises their IT User Services group.

Arrivals

  • Nick Ferraz de Oliveira, Marissa Mullenix, Alex Pate, and Matt Steele are four new academic hourly Content Specialists. They are members of the Web Team where they are assisting with the migration of content to our new WordPress CMS. We are excited to have this talented group of individuals assisting with web content migration.

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FACILITIES: Facility Project Updates
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Pedometer Challenge
The Library and the Wellness Group are pleased to bring you the 2017 Library Pedometer Olympic Challenge!

Do you need an excuse to get moving after a long winter? Are you eager for a little friendly competition?

Starting Monday, April 3rd through Sunday, April 30th, you have the opportunity to get involved in the Annual Library Pedometer Challenge! This year we are walking to Olympic host cities with the most University of Illinois alumni medal winners.

For more information, rules, and procedures see http://guides.library.illinois.edu/c.php?g=642412.
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EVENTS AND TRAINING: ECAR Webinar
Tuesday, April 4  2-3 pm in 428 Main Library
The final event in the series shares about the importance of academic data, pulling from the paper “The Predictive Learning Analytics Revolution: Leveraging Learning Data For Student Success” as well as other EDUCAUSE resources.
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EVENTS AND TRAINING: Reference Retreat
The 2017 Reference Services Retreat will be on April 5th (Wednesday). All are welcome to participate – faculty, staff, academic professionals, graduate assistants, hourlies, and other academic staff. Please check with your departments and immediate supervisors about attending this event.

The Reference Management Team wants this event to be an inclusive one, where colleagues can interact and share fresh ideas, and participate in these discussions. We have an exciting program for you (see below).

You are welcome to attend all the sessions or pick the sessions you would like to attend. Please use the individual sessions below to register or register directly from the Staff Calendar: http://il.evanced.info/illinoisedu/lib/eventcalendar.asp?libnum=1
Note: please select April to view the list of sessions.

Date: Wednesday, April 5th, 2017
Time: 8:20 am – 4:50 pm
Place: Heritage Room, ACES Library, Information, and Alumni Center (ACES LIAC)
1101 S. Goodwin Avenue, Urbana, IL 61801
See: http://www.library.illinois.edu/funkaces/about/gettinghere.html

Our colleagues from the Siebel Center for Design will be participating (excellent suggestion from David Ward). Dean Bill Mischo and Associate University Librarian for Services JoAnn Jacoby are also scheduled to speak at this retreat.

Please let us know if you have any special needs. We welcome all learning styles.

Direct any questions or comments (off list) to the organizing team:
Joe Lenkart (lenkart@illinois.edu)
Sara Holder (sholder@illinois.edu)
Cara Bertram (cbertra@illinois.edu)
Ali Krogman (akrogma2@illinois.edu)

Morning Sessions

8:30 am – 8:50 am
Introduction: Joe Lenkart
Speaker: David Ward
Presentation Title: Beyond Satisfaction: Investigating Patron Use of Reference Information
Q&A
Registration link

9:00 am – 9:50 am
Introduction and Discussion Prompt: Ali Krogman
Panel Discussion: Research and Service Collaborations
Panelists: Karen Hogenboom, Sara Holder, Bill Mischo, Carolyn Wisniewski, Ivan Favila
Q&A
Registration link

10:00 – 10:20 am
Introduction: Joe Lenkart
Speaker: Kevin Hamilton with Anita Chan
Presentation Title: Siebel Center for Design and the University Library
Q&A
Registration link

10:30 am – 11:20 am
Introduction and Discussion Prompt: Sara Holder
Panel Discussion: Challenges and Opportunities: Perspectives from the Field
Panelists: Lucy Moynihan, David Morris, Erin Kerby, Kirsten Feist
Q&A
Registration link

11:30 am – 11:50 am
Introduction: Ali Krogman
Speaker: Heidi Imker
Presentation Title: Supporting Campus Research Groups
Q&A
Registration link

Break

Afternoon Sessions

1:00 pm – 1:20 pm
Introduction: Joe Lenkart
Speaker: Jen-chien Yu
Presentation Title: Working with Reference Statistics Data
Q&A
Registration link

1:30 pm – 1:55 pm
Introduction: Ali Krogman
Speaker: Tom Habing
Presentation Title: Consolidated Library Directory Database
Q&A
Registration link

1:55 pm – 2:20 pm
Introduction: Sara Holder
Speakers: Ali Krogman, Beth Sheehan, Jim Hahn
Presentation Title: Research Consultation Scheduler Pilot Program
Q&A
Registration link

2:30 pm – 2:50 pm
Introduction and Discussion Prompt: Ali Krogman
Discussion: WordPress Transition
Moderator: Bill Mischo
Q&A
Registration link

3:00 pm – 3:50 pm
Introduction: Joe Lenkart
Moderated Discussion: Reference Training and Professional Development Opportunities
Moderators: Beth Sheehan, Melanie Emerson, Beth Woodard
Q&A
Registration link

4:00 pm – 4: 20 pm
Introduction: Joe Lenkart
Speaker: JoAnn Jacoby
Presentation title: Reflections on the Continuing Evolution of Reference Services at Illinois
Q&A
Registration link

4:30 pm – 4:40 pm: Concluding Remarks
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EVENTS AND TRAINING: Creative Connections
Wednesday, April 5, noon to 1 pm, 106 Main Library, hosted by Rebecca McGuire
Thursday, April 20, noon to 1 pm, 106 Main Library, hosted by Megean Osuchowski

Going along with the theme from the retreat, “Connect, Communicate and Create,” Staff Development and Training is hosting a creative connections hour during the noon hour twice a month during the semester. Bring a leisure or relaxing activity or just yourself then connect and communicate with your colleagues while creating. We will also bring an activity that anyone could do. Please join us and be part of the fun!
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EVENTS AND TRAINING: Blood Drive
The Bloodmobile will be parked in the Main Library parking lot, west of the building on Thursday, April 6th from 11:00 am – 3:00 pm.

Donating blood is a paid leave time activity but leave time should be arranged with your supervisor ahead of time, and should take into consideration needs of the unit as well as needs of the individual. Up to an hour of time can be approved as paid time, not charged to any employee benefit, if the time away from work can be mutually agreed upon by supervisor and employee.

Here is the link to the full policy:
https://nessie.uihr.uillinois.edu/cf/comp/index.cfm?Item_id=3295

Any questions regarding leave time should be directed to Greg Knott in the Business & Human Resources Service Center.

If you would like to donate blood, please sign up on the Staff Events Calendar
(http://www.library.illinois.edu/calendar/staff/). Or, schedule your appointment by emailing Zoe Revell at revell@illinois.edu.
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EVENTS AND TRAINING: Assess and Connect
The Library Assessment Committee (LAC) is hosting “Assess and Connect”, a Library-wide forum for those who are interested in all things about assessment in our Library. LAC invites all faculty, APs, Civil Service staff, graduate assistants and hourly employees to join us. At the forum, participants will learn about ongoing projects related to assessment, share your ideas for future projects, and learn from other colleagues who have conducted assessment projects in order to improve Library services.

“Assess and Connect” forum is scheduled for Tuesday, April 11 from 1:00 – 3:00 pm in 106 Main Library. Light refreshments will be provided.
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EVENTS AND TRAINING: Committee Fair
Thursday, April 13, 11 am – 1 pm, 106 Main Library
Opportunity to talk to committee members and chairs about the work of Library committees. The annual call for committee volunteers is typically due mid-May.
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EVENTS AND TRAINING: Office of Research Open House
Thursday, April 20, 10 am – 11:30 am

Curious about how the Library publishes digital journals and books? Want to know more about specialized Library research services such as GIS (Geographic Information Systems), statistical consulting, data management plans, and the Illinois Experts researcher profiles service?

The Library’s Office of Research invites all interested Library staff and faculty to attend an open house session on Thursday, April 20 from 10:00 am – 11:30 am in the Scholarly Commons (306 Main Library).
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EVENTS AND TRAINING: Preservation Week

During Preservation Week, April 23 – April 29, 2017, the Association for Library Collections & Technology Services (ALCTS), a division of the American Library Association (ALA), encourages libraries and other institutions to use Preservation Week to connect communities through events, activities, and resources that highlight what we can do, individually and together, to preserve our personal and shared collections.

This year, Preservation Services will take a look at all of the activities supported by the University Library around the corner and around the world.

Please visit our Preservation Week webpage during the week to find out about free webinars, workshops, and other activities during the week.
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EVENTS AND TRAINING: Research and Publications Committee (RPC) Brown Bag
Monday, April 25, noon to 1 pm in 428 Main Library

  • Antonio Sotomayor
    Title: Empire, Sport, and Religion in Puerto Rico and Cuba’s YMCA, 1898-1930s
    Abstract: This presentation will address the intersection of sport, religion, and imperialism through the Young Men’s Christian Association (YMCA) as an extension of United States expansion into Puerto Rico and Cuba after the Spanish American War of 1898. The YMCA’s emphasis on “muscular Christianity” and sports made it attractive to some locals who welcomed this feature of U.S. Americanization. The story of the YMCA in Puerto Rico and Cuba shows the ways in which YMCA leaders sought to bring Protestant progress to a Catholic “oppressed” people, while many locals welcomed a progressive institution of modern sports. My argument blurs the line between resistance and acculturation and sees the early development of sport in Puerto Rico and Cuba as a process of negotiations over power, identity, and culture. These negotiations resulted in the mass adoption of American sports, yet the overall denial of Protestantism, to legitimize a hegemonic relation.
  • Laila Hussein Moustafa
    Title: Field Research in Conflict Zones and the Need for International Partnership
    Abstract: While conflict is typically measured in terms of the level of human, monetary, or political destruction, it can also result in significant damage to and erasure of invaluable sources of information. I will explore how conflict influences scholars’ access to primary sources, and how current data limitations challenge us to think more rigorously about access to primary source materials more generally. We emphasize that scholars should endeavor to be transparent about the sources available to them, the nature of their access to them, and think more critically about how shifts in available information affect our work.

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EVENTS AND TRAINING: Copyright First Responders, An Expert Workshop on Fair Use for Librarians
April 25, 9 am to noon in 106 Main Library; 1:30-4:30 pm in 509 ACES
April 26, 9 am to noon in 106 Main Library; 1:30-4:30 pm in 509 ACES

This is a great learning opportunity, an opportunity for every participant to earn a $20 Espresso Royale Gift Card (after completing all study measures), and to help the Copyright Librarian with her research, too.

Come take a short pre-measurement of your copyright knowledge, and then learn from a copyright expert, Kyle Courtney from Harvard University as he and Sara Benson present an interactive workshop about fair use concepts. After the workshop, take a brief post-measurement to help solidify your learning. This workshop will help you to better understand your fair use copyright rights and to better respond to patron questions about their rights.

NOTE: Please bring a laptop or tablet with you to this workshop in order to complete the pre- and post-measurements. If you cannot bring a laptop, please sign up for one of the afternoon sessions, which will take place in a computer lab.
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EVENTS AND TRAINING: Supervisory Discussion: Performance Evaluation
Thursday, April 27, 10 – 11 am, 428 Main Library
Lisa Hinchliffe, Zoe Revell, and Beth Woodard will lead the discussion on performance evaluations.
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If you would like to submit content for the May issue of Library Office Notes, please submit it to JoAnn JacobyBeth Sandore, or Tom Teper by Friday, April 21, 2017.

March Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Collections Forum
Tom Teper held a Collections Forum on February 28, 2017, to discuss Library Collections directions in the coming years. The slides and accompanying handouts are available here:

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ANNOUNCEMENTS: Update on Springer-Nature Negotiations
Tom Teper, Associate Dean for Collections and Technical Services

The University of Illinois at Urbana-Champaign’s licenses for journal content and ebooks are negotiated on our behalf as part of its consortial relationship with the Big Ten Academic Alliance (BTAA). Currently, the BTAA member libraries have agreed to endorse the following statement regarding the recent and projected growth in Nature Branded titles, in part because the initial proposed pricing for these five new 2017 titles averaged $12,000 per title with stated projections of growth for 2018 in the similar range. As a basis for comparison, these five new titles rivaled the entire existing cost of Nature Branded titles for this campus.

Statement on Nature New Launch Titles (1)

If you have any questions or concerns, please do not hesitate to contact me.
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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipient of Funding
The Research and Publication Committee (RPC) congratulates the following February recipient of RPC funding:

  • Antonio Sotomayor, for professional services to translate his book, The Sovereign Colony: Olympic Sport, National Identity, and International Politics in Puerto Rico, into Spanish. This book contributes a historical view of a very important topic in today’s Puerto Rico and, once translated into the native language of Puerto Ricans, can inform a broader audience of readers about the political and cultural underpinnings of Puerto Rico’s Olympic representation.

The Research and Publication Committee (RPC) encourages Library faculty and academic professionals who need support for their research activities to submit an application. There are no deadlines for submission; applications are reviewed on a rolling basis. Contact Carissa Phillips (choller@illinois.edu), RPC Chair, with any questions.
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ANNOUNCEMENTS: New Responsibilities for Carissa Phillips
Beth Namachchivaya, Associate Dean for Research
JoAnn Jacoby, Associate Dean for User Services

We’re delighted to share with the Library the news that the University Librarian and Executive Committee have approved a change in responsibilities and title for Carissa Phillips, as Data Discovery and Business Librarian.

Carissa will be working 50% in the Research and Information Services (RIS) unit, and 50% in the Scholarly Commons, effective immediately. Carissa’s responsibilities are grounded in her business and social science data expertise, as well as her expertise in reference and research consultations. This newly-defined role is a great example of how individuals and units can collaborate to maximize subject and functional expertise in support of user needs as well as the Library’s Framework for Strategic Action. Carissa’s office will continue to be located in 300 Library.
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ANNOUNCEMENTS: Emily Kasak, Office Support Associate, Joins Mortenson Center

Born and raised in Champaign, Emily Kasak joined the Mortenson Center for International Library Programs on January 10, 2017. She comes to us after eight years at Common Ground Research Networks, most recently in the role of Assistant Director of Conferences, where she helped to organize and facilitate 24 annual interdisciplinary conferences with partners and universities from across the globe. Through other projects, she also brings with her national and international experience in arts administration, conference and event production, advocacy, press and communications, and project management.

Outside of work, she is committed to civic engagement and community wellness and is currently serving on the Fundraising Committee of the university’s Education Justice Project. For fun/leisure, she enjoys all things foodcooking, baking, canning, gardening, dinner with friendsas well as movies, quality cat cuddles, travel adventures, anything on a boat/water, and lots of time with family.

She is excited to be a part of the Library and the Mortenson team.
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ANNOUNCEMENTS: Jamie Carlstone Wins ALCTS Award
Jamie Carlstone, in Content Access Management, has won the 2017 First Step Award—a Wiley Professional Development Grant, presented by the Association for Library Collections & Technical Services (ALCTS) Continuing Resources Section (CRS). The award will be presented on June 24, at the ALCTS Awards Ceremony during the 2017 American Library Association (ALA) Annual Conference and Exhibition in Chicago. Read more…
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ANNOUNCEMENTS: University Archives Sesquicentennial Speakers Series
The University Archives Sesquicentennial Speakers Series, in collaboration with the Department of History and with support from the University Library, showcases historical scholarship inspired by records found in the University of Illinois Archives.

The Series kicks off with “The First Years of University of Illinois Student Life With Reflections on Today, 1868-2017” on March 2.

For more information, visit https://archives.library.illinois.edu/150/.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the Collection Development Committee are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy Meeting Minutes
The most recent CAPT committee meeting was held on January 26.

Membership changes: Helenmary Sheridan is replacing Bill Ingram as the chair of the Repositories, Preservation, and Access work group.

The following items were on the agenda:

Work group reporting changes

Based on the findings of the CAPT one-year review, work group chairs are being asked to submit their reports at least one day prior to their presentation in the CAPT meeting. It was also decided that work groups only need to make an official report to CAPT quarterly instead of every other month. Both of these changes were instituted to afford more time during CAPT meetings for in-depth discussion.

Library Intranet Committee Update

Megean Osuchowski provided an update on the progress of the Intranet Committee. The committee is recommending WordPress as the content management system for the intranet. Library IT and the Web Team will be assisting in the setup for the intranet. The committee is determining how content should be organized, and they have 20 volunteers lined up to assist with the effort.

Cataloging and Metadata Work Group Report

Michael Norman provided an update on the CARLI RFP to replace Voyager. Only cloud or vendor-hosted solutions will be considered.

The default discovery layer provided by CARLI will remain to be VuFind; although, I-Share libraries will still be able to purchase a different discovery layer if desired.

The Work Group also came to an agreement regarding the representation of e-books in the catalog. Details can be found in the meeting minutes on the CAPT website.

Electronic Resources Work Group Report

Lynn Wiley provided an update of the work group’s activities, including improvements to the SFX display logic, improvements to the public names for targets, and improvement to sorting. More details are in the CAPT meeting notes.

Search, Discovery, and Delivery Work Group Report

Bill Mischo reported that VuFind 3.0 still has issues. Work on additional bento versions of Easy Search is progressing.

Detailed meeting minutes and work group reports can be found here:
http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of March 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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IT NEWS: Library IT Personnel Changes
To replace two recent departures, Library IT has hired two new academic hourly employees.

  • Leon Wilson is a 2015 graduate of the U of I. He brings work experience from CITES Instructional Computing Services and most recently Sprint. Leon will be working full time with the Workstation Network Support group.
  • Cailin Hawthorne graduated from the U of I in December of 2016. As an undergrad, she worked as a technician for the Illini Union, FAA, and Technology Services. Cailin will be working full time with Workstation Network Support, splitting time between the Main Library and Grainger.

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IT NEWS: Send Us Your Ideas

Library IT has launched an Idea Form to collect new or innovative ideas or any suggestions for improvements. When ideas are submitted they go to an OTRS queue that is reviewed monthly by Library IT. We will discuss submissions and take steps to bring involved Library stakeholders into the conversation. As always, we welcome your feedback!
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IT NEWS: Library Conference Room Updates
Two of the Library’s conference rooms were recently updated with new 82-inch wall-mounted displays—both with attached PCs with accessible USB ports, mounted behind the monitors, and with wireless keyboards and mice. Both rooms include a Polycom phone for voice-only conference calls. Room 308 is also set up for video or voice conferences using the attached PC and display-mounted video camera. Instructions for use are available in both conference rooms, but don’t hesitate to contact the Library IT Help Desk if you require assistance.

Room 202 Oak Street:

Room 308 Main Library:

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FACILITIES: Facility Project Updates
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: The First Years of University of Illinois Student Life
March 2, 7:00pm – 8:30pm
University Archives, 146 Main Library

March 2, 1868, marked the first day of class at the newly established Illinois Industrial University. Who were Illinois’ earliest students? And, how do their experiences compare to Illinois students 150 years later? Join us as Professor Gregory Behle shares his extensive research on student life in the earliest years of the University and Vice Chancellor Renee Romano reflects on Illinois student experience in 2017.

Exhibits and refreshments.

For more information, please visit https://archives.library.illinois.edu/150/university-of-illinois-archives-sesquicentennial-resources/projects/speakers-series/march-2-2017/.
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EVENTS AND TRAINING: Celebrate Women’s History Month + International Women’s Day
March 8, 5-7pm
School of Information Sciences, Room 126, 131, and East Lobby

Kickoff event! Come gather to celebrate women and International Women’s Day.
This year’s theme is #BeBoldForChange.
FB event: https://www.facebook.com/events/376860769354916
Music by LOVE HANDLES, food, fellowship, and fun. All are welcome.

Co-sponsored by the iSchool Diversity Committee, Mortenson Center for International Library Programs, iSchool Progressive Librarians Guild, Center for Digital Inclusion, and the University Library Diversity Committee.
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EVENTS AND TRAINING: NISO Two-Part Webinar: Understanding the Marketplace
March 8 and 15, 12-1:30pm
428 Main Library

Understanding the Marketplace, Part OneConsolidation: The Long Term Impact and the New Owners
http://www.niso.org/news/events/2017/webinars/mar8_webinar/

Understanding the Marketplace, Part TwoCreating the New Information Product: Workflow, Software, and Content
http://www.niso.org/news/events/2017/webinars/mar15_webinar/
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EVENTS AND TRAINING: Oak Street Facility Open House
March 9, 1:00-3:00pm
Come take a tour of the high-density storage vaults, see the newly remodeled Collection Management Services staffing areas, check out the Conservation Lab and Internet Archive scanning center, and have a snack while you’re here!

We’d love to have you come see our operations in person, but if you want to sneak a peek at our facility you can view the time lapse video (thanks to the folks at the Media Commons) of the installation of shelving in our fourth vault here: https://www.youtube.com/watch?v=_gpXmTEYB2c.
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EVENTS AND TRAINING: Juan Pablo Alperin to Speak on Scholarly Communications in Latin America
Please join us for a talk by Juan Pablo Alperin, an open access advocate who works with the Public Knowledge Project at Simon Fraser University and is an expert on scholarly communications in Latin America. His talk is on March 9 at 4:00pm in 407 Illini Union, and more information will be distributed widely as soon as we have it. Also, stay tuned for the announcement of a meeting with library staff during his visit.
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EVENTS AND TRAINING: Cohesive Communication in the Workplace
Two identical sessions will be offered:
March 15, 1-4pm
March 29, 9am-12pm
106 Main Library

Presented by Tiy Goddard from the Center for Training and Professional Development

This workshop focuses on the impact of perceptions on individual behavior and critical skills involved in peacefully resolving conflict in a workplace setting. Learning different conciliation styles helps participants develop practical in-the-moment approaches for addressing differing points of view while preserving productivity and quality. Topics addressed include the following:

  • The roots of conflict
  • How perceptions affect behavior in situations where parties have differing views
  • Techniques to use in preparation for negotiating workplace interactions

Please register on the Staff Calendar: http://www.library.illinois.edu/calendar/staff/
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EVENTS AND TRAINING: Creative Connections
March 16, 12-1:00pm
106 Main Library

Going along with the theme from the retreat, “Connect, Communicate and Create,” Staff Development and Training is hosting a creative connections hour during the noon hour twice a month during the semester. Bring a leisure or relaxing activity or just yourself, then connect and communicate with your colleagues while creating. We will also bring an activity that anyone could do.
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EVENTS AND TRAINING: Diversity Brown Bag Discussion Series – 4 Generations in the Workplace
March 29, 12-1:00pm
106 Main Library

Please join us for a monthly discussion series on Diversity issues. Qiang Jin will lead a discussion on “4 Generations in the Workplace.”

Sponsored by the Diversity Committee.
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EVENTS AND TRAINING: Supervisory Discussion Series: Building Team Cohesiveness
March 30, 10-11am
428 Main Library

During this monthly discussion session, George Gottschalk and Jessica LeCrone will lead a discussion on building Team Cohesiveness.
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If you would like to submit content for the April issue of Library Office Notes, please submit it to Bill Mischo, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, March 24, 2017.