December Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Vet Med Library Update
The College of Veterinary Medicine (CVM) and the Library Executive Committee accepted the recommendations for the New Service Model for the Veterinary Medicine Library submitted by the CVM Library Committee, in collaboration with JoAnn Jacoby, Associate University Librarian for User Services; Jeff Schrader, Assistant Dean of Libraries for Facilities; and Sarah Williams, Interim Head, Funk ACES Library.

The Veterinary Medicine Library will have a small collection (2000 volumes) of the most highly used materials circulated with a self-check system, meeScan. Erin Kerby, Veterinary Medicine Librarian, will remain in her current office, which will be connected to the collection area and located alongside a newly renovated “collaborative learning space” with study areas and meeting rooms. Erin will maintain regular office hours while focusing additional attention on outreach and instruction.

While renovations are underway during Spring and Summer 2017, Erin and the collection will temporarily be housed on the 2nd floor of the Vet Med Basic Science Building. The Veterinary Medicine Library will be closed over Winter Break while the collection is being moved.

Thanks to everyone involved in this transition, including (but not limited to), Mary Laskowski and the CMS crew, Sarah Williams and everyone at the Funk-ACES Library, Jeff Schrader and the Library Facilities crew, Meghan Osuchowski and others in Library IT, and Richard Stokes from Central Access Services.
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ANNOUNCEMENTS: Discontinuing E-Reserve Service
Mary S. Laskowski, Head, Collection Management Services

As many of you may have seen, the Executive Committee voted at the October 24th meeting to accept the report of the Task Force to Investigate the Future of Reserve Services and approved the recommendation to discontinue the e-reserve service effective beginning with the fall semester 2017. Factors influencing the decision include decreased use of the service over time, increased availability of content already in digital form or licensed by the University Library for campus use, availability of other campus support systems and services such as Compass to achieve similar results, and a diminishing need for fair use assessment given the breadth of readily available licensed content.

Collection Management Services, in cooperation with other departments in the Library and elsewhere on campus, is working to pull together resources, old and new, to help support faculty and instructors through the transition, and more information will be sent shortly to all faculty/instructors who have used the e-reserve service in the last couple of years. Additional announcements will be forthcoming campus-wide.

Many thanks to everyone in the library assisting with updating libguides and other resources to help make this transition as painless as possible. The message being sent to faculty/instructors on campus can be found at http://guides.library.illinois.edu/reserves/transitioning.
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ANNOUNCEMENTS: Glocal Connections Update
Lynne Rudasill, Global Studies Librarian

On behalf of the International and Area Studies Teaching and Engagement Committee (iTEC), we would like to invite you to enter your international travels since the Spring 2016 semester in our “Glocal Connections Map.”

http://arcg.is/1xCn3oV

This map was conceived as a visual representation of the Library’s international impact through the travel of our faculty and staff and to facilitate connections with colleagues who have visited particular locations abroad. At this time we are looking for travels that occurred since January 2016. To see if you have entered your international travels, go to the map, click over the “I” icon near the city visited, and it should be recorded in there or look for your name in the alphabetical list.

Let us know if you have any questions or problems.
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ANNOUNCEMENTS: Camiros, Ltd. Makes Major Collection Donation to University Library
The Funk Library is pleased to announce the acquisition of over nearly 1,500 planning documents developed from the 1970’s through 2000’s from the Chicago-based urban planning consulting firm of Camiros, Ltd. Professor Robert Olshansky, Head, UIUC Department of Urban and Regional Planning, states, “Camiros is one of a small number of eminent longstanding planning firms in Chicago. … We appreciate the donation of this unique collection of historic documents, as they record the evolution of thinking in our field.”

Founded in 1976, Camiros serves public and private clients across the nation, helping them to transform communities and provide their citizens a high quality of life. With a mission to create more livable communities, the firm has provided planning services to over 300 communities and over 200 businesses. Camiros has established a national reputation built, in part, upon its in-depth research to develop and propose cutting edge, implementable programs geared to the character of its client communities.

To facilitate its work, Camiros has, over the years, compiled a substantial print library offering both theoretical and practical insights into a broad range of urban planning topics. In addition to serving as a repository of its own work, the library served as a research tool for the firm’s consultants and its clients. Melody Allison, Funk Library liaison to the UIUC Department of Urban and Regional Planning, states “We are extremely grateful to Camiros President William R. James, and Co-Founders Leslie S. Pollock and Jacques A. Gourguechon for selecting the University Library to donate this extraordinary collection. This gift will substantially add unique titles to our extensive collection of urban and regional plans and make an invaluable contribution to resources for scholarship for planning scholars and community planners. It will add to the breadth of our historic information; provide context for current development; inspire new, or retro, development; and better understand our past to better plan our future.”
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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipient of Funding
The Research and Publication Committee (RPC) congratulates the following November recipient of RPC funding:

  • Mara Thacker, for travel support and graduate hourly wages for her study titled “Exploring Perceptions of South Asian Comics: An Exploratory Study of Readers, Publishers, and Libraries.” This research will take work done in the US and expand into a new international frontier at a key moment in the history of graphic arts in South Asia, adding to the modest but growing body of comic scholarship pertaining to Indian comics to uncover current attitudes towards comics, why Indian libraries haven’t been collecting comics, and asking whether this is a ripe moment for libraries in India to consider building comics collections and what the barriers to that might be.

The Research and Publication Committee (RPC) encourages Library faculty and academic professionals who need support for their research activities to submit an application. There are no deadlines for submission; applications are reviewed on a rolling basis. Contact Carissa Phillips (choller@illinois.edu), RPC Chair, with any questions.
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ANNOUNCEMENTS: Humanities and Interdisciplinary Scholars Collaboratory Planning Group
Representatives from the planning group are meeting with library divisions over the next few weeks, and please mark your calendars for an open meeting to get input on services and space from library faculty and staff. The meeting will be on December 8 from 2-3:00 in Main Library 314. In the meantime, the group’s notes are available on our website: http://www.library.illinois.edu/committee/humanities_interdisciplinary_scholars_group/index.html
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ANNOUNCEMENTS: Upcoming LIS Research Training Events & Grant Opportunities
Beth Sandore Namachchivaya, Associate University Librarian for Research; Associate Dean of Libraries and Professor

In December Library faculty have the opportunity to attend an informational session as well as an in-house workshop to learn how to enhance their research profiles in the Illinois Experts researcher profiles database. Learn how to easily enhance your existing profile by importing from Google Scholar, linking to your ORCID, and much more! As always, I’m looking for suggestions for including more activities and upcoming grant deadlines—feel free to email me with suggestions (sandore@illinois.edu).

Training Opportunities:

  • Dec. 8, 2016: Noon – 1:00 p.m. 308 Main Library. Digital Scholarship Lunch + Learn
    Illinois Experts publicly launched in Spring 2016 as a new tool for showcasing the breadth and depth of research activity on the Urbana-Champaign campus. Join us to learn more about this joint initiative of the University Library and the Office of the Vice Chancellor for Research, including the system’s features and benefits, who can use it, and what’s planned for the future.
  • Dec. 8, 2016: 3:30 – 4:30 p.m. 314 Main Library. Savvy Researcher Workshop
    Illinois Experts: A Behind-the-Scenes Look at Your Faculty Profile. Illinois Experts publicly launched in Spring 2016 as a new tool for showcasing the breadth and depth of research activity on the Urbana-Champaign campus. A joint initiative of the University Library and the Office of the Vice Chancellor for Research, Illinois Experts addresses the campus strategic plan’s call for a faculty profile sharing database. All tenure-system faculty have been provided with a profile in Experts; come to this workshop to find out how certain profile updates are automated and learn how to further interact with and augment your faculty profile.

Grant Deadlines:

Check Also:

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ANNOUNCEMENTS: Save the Date: Negotiating Peer Review: Perspectives from Editors and Writers in LIS
The peer review workshop originally planned for July has been rescheduled for January the week before classes. Join us for a lively conversation about the peer review process and how to negotiate peer review as a writer. Thanks for those who will be joining us to share their peer review stories and editor perspectives!

Title: Negotiating Peer Review: Perspectives from Editors and Writers in LIS
When: January 11, 2017, 10-11:30AM
Where: Room 106 Main Library

Join us for a discussion of peer review practices and how to negotiate the peer review process as a writer submitting your research to a journal or other publication. After a brief introduction, we will have stories from several tenured library faculty about times that peer review led to particularly helpful revisions, when the writers needed to push back on a review or walk away from the journal due to problems with the review, and other issues that have arisen. We’ll then have a panel of three local editors of library and information science publications to get their perspective on how they view their role in relation to reviewers and writers, and their expectations for both of those groups in the peer review and revision process. We’ll have stories and editor perspectives from Susan Avery, Maria Bonn, Clara Chu, Karen Hogenboom, Lori Mestre, and Steve Witt. There will be time for Q&A, or if others have related stories they want to share that provide useful lessons.
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ANNOUNCEMENTS: ClimateQUAL Update
Cindy Ingold, Gender and Multicultural Services Librarian

ClimateQUAL Update December 2016 The ClimateQUAL Implementation Team (CQIT) is diligently working through the issues that emerged during the focus group discussions held this past summer. Three topics surfaced during these conversations: Building Trust Using Open Communication; LibNews; and Committees. In some cases, strategies or issues were reviewed with EC, and these are noted below. The CQIT is working on all of these. We plan to:

  • Partner with the Center for Professional Training and Development to offer sessions on conflict resolution.
  • Issues regarding best practices with Library listservs, especially LibNews, were raised with the Dean and subsequently with EC. We will work with Library IT to offer training on using Library listservs, especially LibNews, and on developing best practices for using email.
  • Questions have been raised regarding the differences between committees, task forces and implementation teams, and what types of positions are eligible for different committees, etc. This was discussed with EC. CQIT will hold a forum on what constitutes a Committee, a Task Force, and an Implementation Team. When we launch the new staff intranet, we will work to make clearer the types of positions eligible for the different groups.
  • In response to questions raised about what it means to lead a committee and what it means to serve on a committee, EC endorsed the notion of developing guidance on these matters.
  • Sponsor a committee fair to introduce Library personnel to the work of various committees, and do this before the call for volunteers to serve on committees goes out.

We plan on doing these things spring 2017. Watch LibNews for announcements.
The Team also will revisit the full ClimateQUAL Report and the set of Recommendations to make sure we are addressing critical concerns that came up from the survey. We will provide an updated version of the recommendations early next spring showing all that we have accomplished. Remember that information about ClimateQUAL can be found here http://www.library.illinois.edu/assessment/climatequal. As always, contact anyone on the Implementation Team with your suggestions and ideas.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the Collection Development Committee are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent CAPT committee meeting was held on November 11.

Summary of Recent CAPT Membership Changes

  • Harriet Green replaces Aaron McCollough on the Repositories, Preservation, and Access work group
  • Helenmary Sheridan replaces Bill Ingram as chair of the Repositories, Preservation, and Access work group
  • Susan Avery replaces Suzanne Chapman representing Web Team Core Content group
  • Will Schlaack was added to Digital Production work group

Meeting Notes
Michael Norman presented the bi-monthly report for the Cataloging and Metadata group.

  • CAM has begun the process of Voyager catalog maintenance in preparation of the ILS migration:
    • Including upgrading the remaining short MARCette records.
    • Fixing items with Lost, Missing, or Withdrawn statuses.
    • Update records with the latest enhanced records for OCLC WorldCat,
    • See the meeting minutes for more details.

Bill Mischo presented the bi-monthly report of the Search, Discovery, and Delivery group (plus an update on the Web Team)

  • Search, Discovery, and Delivery is exploring Altmetrics as part of the EasySearch system.
  • Work is underway to convert 5-6 unit websites from the old CMS into the new WordPress site. After correcting for any lessons learned during this initial conversion, the remainder of the Library units will be migrated in the Spring semester.

Lynn Wiley presented the bi-monthly report of the Electronic Resources group.

  • Lynn presented statistical information related to electronic resources, such as the number of ebooks recently added to SFX, the top targets, and target overlaps, etc. Charts and graphs are included in the meeting minutes.
  • The SFX display logic is being improved to better sort the most relevant targets to the top of the display list instead of the current alphabetical sort by target title.
  • Finally, E-Resources is working on a system to better track their various projects.

The remainder of the meeting was taken up with a discussion of the upcoming CARLI Voyager ILS replacement.

  • The bid will be going out soon with demos of likely systems occurring in 2017. A sole-source procurement extension is being sought to extend the current Voyager contract for one more year while the replacement is chosen.
  • The Library needs to begin planning for the migration as soon as possible. Some record standardization and cleanup will be required prior to migration.
  • Future CAPT meetings will be focused on charging a new task force to plan for and begin this process.

Detailed meeting minutes and work group reports can be found here: http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2016-2017.html
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of November 30, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-december2016

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HR NEWS: Civil Service Vacancies

  • Digital Content Creation – Digital Imaging Specialist I ; offer pending
  • CAS – Library Specialist, evening shift; offer pending
  • Mortensen Center – Office Support Associate; interviewing

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HR NEWS: Separations

  • Kristine “Bill” Arvola, 10/22/2016
  • Catherine R Dorsey, 9/30/2016
  • Roxanne Fentress, 11/30/2016
  • William Ingram, 12/15/2016
  • Diana Long, 10/31/2016
  • Yuriko Oono, 12/16/2016
  • Aaron Scott McCollough, 9/23/2016

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HR NEWS: New Permanent Employees

  • DoMonique Arnold, 8/16/2016, Uni-High School
  • Sara Benson, 8/16/2016, Scholarly Communications & Publications
  • Kathryn Butterworth, May 2017, CAM
  • Brian Clark, 10/17/2016, Grainger
  • Sara Holder, 9/16/2016, RIS
  • Rachel Johns, April 2017, Digital Content Creation
  • David Morris, 9/16/2016, Literatures and Languages Library and Research and Information Services
  • William Schlaack, 8/16/2016, Preservation
  • Sheela Senguttuvan, 10/10/2016, CAM
  • Helenmary Sheridan, 5/16/2016, Scholarly Commons
  • Janet Swatscheno, 8/16/2016, Scholarly Communications & Publications
  • Kristen Zidon, December 2016, CAS
  • Mark Zulauf, 7/11/2016, Illinois Research Connections

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IT NEWS: Tech Tip: LIBNEWS Archives and Email Options
Anyone can use their Illinois email address and NetId password to access the campus mailing listserv system, https://lists.illinois.edu. Once you are logged in you will see information about all the email listservs to which you are subscribed, such as LIBNEWS. Under “Manage Your Subscriptions” click on a specific mailing list to change its settings. Here are some useful LIBNEWS tips:

  • Select the “Archive” link. This will show all messages sent to LIBNEWS dating back to April 2013, searchable by month, year, and keyword.
  • Select the “Subscriber Options” link. In the “Receiving mode” drop-down menu, you can update how often you’d like to receive LIBNEWS emails.
    • The “standard” option is the default. You will receive messages as they are sent.
    • The “digest” option will send you a daily email with all the messages from the past day.
    • The “summary” option will also send a daily email, but it will just list the messages sent and not include the full content.
    • Press the “Help” button for more options.

itimage

By logging into the campus mailing list system, https://lists.illinois.edu, you can update these options for any listserv to which you are subscribed.
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IT NEWS: Update on the Library Web Conversion Project
The project to transition the Library from OpenCMS to WordPress has moved from development into initial site conversion. Four libraries—History, Philosophy, and Newspaper; International and Area Studies; Mathematics; and Music and Performing Arts—have volunteered to be the first to make the transition. This phase of the project is scheduled to be completed by the beginning of Spring Semester.

This first conversion phase is being limited to four libraries so that stakeholders can identify any shortcoming in workflow, documentation, or implementation details that may not have been identified during initial development. The Web Team will then make modifications where needed to address these shortcomings. Upon successful completion of this phase and application of any needed improvements, all library units will be able to begin converting their content into WordPress.

On December 2, the conversion team will launch a new website, http://www.library.illinois.edu/fyi, where anyone may check on the progress of the project, including seeing current group assignments; updates on site conversion, workflow and documentation; and information about new features that have been developed, as well as the priorities for additional features that have been identified for future development.
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IT NEWS: Increased Security when Accessing Computers from Off-campus
Due to increasing cyberattacks, the campus is requiring stricter protocols when connecting to campus computing resources from off-campus. More details can be found here: http://techservices.illinois.edu/news/2016/increased-security-campus-computers-will-help-thwart-cyberattacks

The most immediate impact will be to anyone who is using the Microsoft Remote Desktop Protocol (RDP) to connect to their on-campus computer from a remote location. Starting on November 15, remote access to RDP will be restricted unless you are connecting through the University’s Virtual Private Network (VPN) or Remote Desktop Gateway service. Instructions for using both of these can be found at the above link.

Early next year similar restrictions will be placed on Virtual Network Computing (VNC), Telnet, and SSH access to campus computers.

If you need help accessing campus computing resources from off-campus, the Library IT Help Desk can assist.
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FACILITIES: Facility Project Updates

  • Music and Performing Arts Library – Player Piano Restoration and Room Remodeling
    • Library Facilities and MPAL are working with a restoration consultant and Facilities & Services on piano restoration and F&S for room remodeling. The piano has been moved to a restoration company and room remodeling will begin soon.
  • UGL Espresso Royale Coffee Shop Remodeling
    • The café space will be completely remodeled including the tunnel between UGL and Main. The tunnel will be closed over Winter Break to allow the furniture to be moved out of the dining area for the ceiling remodeling.
  • UGL and Main Door Replacement
    • Replace stainless steel frames and doors at the plaza level (east and west sides) along with both north and south ends of the Espresso Royale area, install new door hardware and electronic access. Construction scheduled to be complete December 2016.
    • Refurbish north, south and east doors of Main along with new door hardware and electronic access. Construction scheduled to be complete December 2016.

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Research and Publication (RPC) Brown Bag
Monday, December 5 noon to 1 pm in 428 Library

Merinda Hensley will present on her research: Undergraduate Students’ Knowledge & Perceptions of Scholarly Communication Topics and Issues
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EVENTS AND TRAINING: SPEC Survey Webcast on Funding Article Processing Charges
Presenters: Gail McMillan, Leslie O’Brien, and Philip Young, Virginia Tech Libraries
Hosted by Sara Benson
Wednesday, December 7 noon to 1 pm in 428 Library

The Association of Research Libraries (ARL) is offering a series of webcasts that present the findings from the latest SPEC surveys and allow webcast participants to discuss trends with the survey authors. A 45-minute webcast will follow the publication of each SPEC Kit in 2016.

The Association of Research Libraries (ARL) is offering a series of webcasts that present the findings from the latest SPEC surveys and allow webcast participants to discuss trends with the survey authors. A 45-minute webcast will follow the publication of each SPEC Kit in 2016.

The next webcast in this series will cover the Funding Article Processing Charges (APCs) survey (SPEC Kit 353), which explores strategies ARL member institutions are using to address APCs, and describes and documents related policies and procedures.

The Funding Article Processing Charges webcast will review survey findings reported by ARL member libraries in July 2016. The authors will:

  • give an overview of the goals and accomplishments of the survey;
  • provide a snapshot of APC fund activities undertaken by ARL member libraries; and
  • discuss the survey results in the context of APC support by academic libraries around the world.

The webcast will encourage questions from participants throughout the presentation. Read the freely available SPEC Kit 353 in advance and have your questions ready.
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EVENTS AND TRAINING: Disability Ally Program
Dec. 7, 1-3 pm, 106 Library

The Disability Ally Program is designed to educate faculty, staff, and students on how to be an ally to people with disabilities. Ally means a person who has an understanding of the needs of a person with a disability. Betsy Basch from DRES will be presenting the workshop. There will be a combination of lecture and hands-on activities. Please register on the Staff Calendar: http://www.library.illinois.edu/calendar/staff/
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EVENTS AND TRAINING: Performance Partnership Program Supervisory Training
Dec. 8, 10-12 am, 106 Library

PPP Supervisory Training provides supervisors with a working knowledge of the PPP program including the underlying philosophy, the major tenets, and the steps of the program.

Who Should Attend?
PPP Supervisory Training is strongly recommended for newly appointed supervisors of employees whose performance is subject to PPP. Current supervisors who would like a refresher may also attend.

What Will Be Covered?

  • Positive, informal, and formal corrective actions under the PPP program
  • The importance of recognizing and reinforcing good performance
  • The role of progressive discipline
  • Steps to prepare for and conduct informal and formal corrective discussions
  • Essential elements for providing effective feedback
  • Documenting employee performance

For those of you working on the HR Series Completion Certificate, this workshop will qualify towards certification. Please let us know at training@library.illinois.edu if you are planning on attending and would like for us to work with the campus to make sure that they know you have attended and would like credit for certification purposes.

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met.
Please register in advance so we know how many people to plan for. Register at the staff calendar at http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Academic Professional Workshop Series: Writing and Publishing
Thursday, December 8, 2016, 12-1PM, Room 428

Are you an Academic Professional in the library and ever thought about using your investigation time for writing and publication? Are you interested in publishing in or outside the field of LIS and wondering what you need to know to get started? Dan Tracy, LIS and Research Services Librarian, will lead this workshop for library APs to introduce you to the ins and outs of publishing. We’ll talk about strategies for finding likely locations for your writing, both in the LIS literature and elsewhere, whether for research or trade publications, and things you need to consider as you write and submit your manuscript. While we will touch on peer reviewed research, much of the time will be spent discussing other publication opportunities that may be of interest. [Those interested in peer reviewed research may wish to also attend the January library-wide workshop on Negotiating Peer Review on January 11, 2017, in Room 106, 10-11:30AM.]
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EVENTS AND TRAINING: University Library Holiday Party
The annual University Library Holiday party will be held on Tuesday, December 13, 2016, from 11:30 a.m. to 1:30 p.m. at the Alice Campbell Alumni Center. The lunch will be served in two shifts in hopes that those at public service points can each come for an hour in two shifts.

The Library Social Events Committee is planning some fun activities at the holiday party. Back by popular demand will be a trivia contest. We will have two separate times, 12:00 and 1:00 so second shift attendees can participate. We are also encouraging attendees to wear a Holiday Hat! Stay tuned for future announcements! Mark your calendars now and plan to enjoy one another’s company over a great meal, good conversation, and some light-hearted fun.
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EVENTS AND TRAINING: NISO Webinar: Make it at the Library: How Does Library Technology Support Makers
Dec. 14, 12-1:30 pm, 428 Library

The movement to help support the “maker” culture among libraries has grown and is creating vibrant communities centered around the library in many communities. Beyond purchasing equipment and the tools necessary to produce objects, what does the library need to do to support these innovation spaces? How do traditional library services and information management support these communities and new tools? This session will explore how some of the most successful makerspaces have been created and how traditional library services are being incorporated into those spaces.
http://www.niso.org/news/events/2016/webinars/dec14_webinar/
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EVENTS AND TRAINING: GREAT Email Discussion
Thursday, December 15 noon to 1 pm in 106 Library

Richard Stokes from the GREAT customer service SWAT team will lead a discussion on email communication skill tips for great customer service.
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If you would like to submit content for the January issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, December 23, 2016.

November Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
I’m pleased to write to you about the creation of a “Digital Scholarship Institute,” developed in conjunction with ARL’s Strategic Thinking+Design effort, and specifically the ARL Academy. The Digital Scholarship Institute is part of that professional development effort and will be geared toward supporting librarians. Read more…
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ANNOUNCEMENTS: Big Ten Academic Alliance Negotiations with Merged Springer-Nature
Tom Teper, Associate Univeristy Librarian for Collections and Technical Services and Associate Dean of Libraries

As you may have heard, the Big Ten Academic Alliance (BTAA) has been negotiating a set of new licenses for journal content and ebooks from the recently merged Springer-Nature. This content includes a significant number of journal titles that we already subscribe to as well as many ebooks that we acquire on an annual basis. Over the last several months, difficulties emerged in the negotiations, specifically with the merger and realignment of ebook subject packages from the Springer and Palgrave imprints and the emergence of several new Nature-branded journal titles that were priced at a rate considered unacceptable by the BTAA membership.

The attached letter was sent from Kim Armstrong, Director of the BTAA’s Center for Library Initiatives, last week. We will, of course, keep you apprised of developments in these negotiations, but at present, all BTAA member institutions signaled that they will not be purchasing additional ebook backfiles or new Nature-branded titles at the terms proposed.

If you have any questions, please do not hesitate to ask (please direct any questions or comments to me at tteper@illinois.edu), and please feel free to share this letter as necessary.
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ANNOUNCEMENTS: Task Force on AP Promotion Paths
The Task Force would like to thank Library Academic Professionals (APs), staff, and faculty who attended forums and office hours and who contributed comments and suggestions during the review period for the Task Force recommendations for establishing a promotion framework for Academic Professionals. The Task Force is preparing a final report and recommendations for submission to the Library Executive Committee on November 1.
-Beth Namachchivaya on behalf of the Task Force
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ANNOUNCEMENTS: Save the Date: Annual Library Retreat
Save the date for the annual Library Retreat on January 13, 8:30am-12:30pm, at Alice Campbell Alumni Center. We’ll be following up on some of our conversations from the last retreat. Here are the notes: http://www.library.illinois.edu/administration/strategicplanning/Summaries_retreat_Discussions_Jan2016/thematic_topics_and_directions.html. Watch for further updates posted to LibNews and LON.
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ANNOUNCEMENTS: Minrva v3.0

3 4

With funding from the Campus Research Board Grant, “Research and Development of an Intelligent Personalized Recommendation Platform for Library Accounts,” the Minrva Project team in the Undergraduate Library has launched version 3.0 of Minrva.

Minrva 3.0 includes the core modules for all I-Share libraries including local catalog search, I-Share catalog search, and several popular library account functions such as logging in to view item due dates, renew items, and check on requested item statuses.

At the University of Illinois Library location in Minrva, new recommendation features have been added. Within the Recommendation module (https://minrvaproject.org/modules_recommendations.php), as an opt-in service, Minrva users are provided with a list of suggested items from the Library collection. These items are recommended based on the user’s checked out items and favorited books within the Library’s VuFind system.

Within the Undergraduate Library location students can now use Wayfinder (https://minrvaproject.org/modules_wayfinder.php) to see what e-books are related to their location in the Undergrad Library at Illinois; simply turn on Bluetooth within your mobile device so that Minrva can infer your location and suggest popularly circulating items along with digital content (e-books, and e-journals) related to your location within the building.
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ANNOUNCEMENTS: GREAT Customer Service Helps Hurricane Matthew Survivors
JoAnn Jacoby, Associate Univeristy Librarian for User Services and Associate Dean of Libraries

We all know the impact that GREAT Customer Service (http://www.library.illinois.edu/administration/services/great.html) has had within the Library, but may not be aware that the GREAT guidelines have been adopted as a model in other libraries and organizations throughout the state and across the country. Just last month our GREAT materials were featured on brochures used by the Red Cross to train volunteers and shelter workers assisting Hurricane Matthew survivors. According to Scott D. Clarke, Chairman, Government and External Relations American Red Cross in Illinois, “We feel that the University Library has an excellent message and we would like to use your customer service guidelines as a model throughout the country.”

Kudos to everyone who helped develop the GREAT guidelines and to the GREAT SWAT Team, chaired by Jessica LeCrone, which continues to provide training and support for GREAT customer service across the Library.
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ANNOUNCEMENTS: Humanities and Interdisciplinary Scholars’ Collaboratory Strategy and Planning Group Update
The Collaboratory Planning Group is working on developing the vision for an active, collaborative user space in Main Library 220.  Look at the group’s website (http://www.library.illinois.edu/committee/humanities_interdisciplinary_scholars_group/index.html) for our charge and meeting notes (coming soon), and watch LIBNEWS for ways that you can provide input on our recommendations.
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ANNOUNCEMENTS: Upcoming LIS Research Training Events and Grant Opportunities
Beth Sandore Namachchivaya, Associate University Librarian for Research; Associate Dean of Libraries and Professor

As I mentioned in October, I’m looking for suggestions for including more activities and upcoming grant deadlines—feel free to email me with suggestions (sandore@illinois.edu).

Training Opportunities:

  • November 3, 10, 17:  Digital Scholarship Lunch & Learn.  Noon – 1:00 p.m. in Library 308 Scholarly Commons Conference Room
  • November 4, 11, 18:  Fundamentals of Data Science Webinar Series; 11:00 a.m. – noon, 12 LRL in the iSchool, or online:
    http://www.bigdatau.org/data-science-seminars
  • November 14:  4th Annual Library Research Showcase; 1:00 – 4:00 p.m.
    http://go.illinois.edu/libraryshowcase
  • November 15: Research Services Office Hours (hosted by Dan Tracy and Beth Namachchivaya); 3:00 – 4:00 p.m., 246 Library
  • November 17:  Managing Grant Budgets.  Noon – 1:00 p.m., 428 Library

Grant Deadlines:

Check Also:

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the Collection Development Committee are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent CAPT committee meeting was held on September 29. The following agenda items were discussed:

  • Jennifer Teper (attending in place of Kyle Rimkus) provided a report on the activities of the Digital Production working group. Following are some highlights:
    • The Digital Library system, https://digital.library.illinois.edu/, currently has 12 of 31 collections which have been fully migrated from CONTENTdm.
    • The Digital Library system is in the process of implementing the Europeana and DPLA rights statements from http://rightsstatements.org/en/.
    • Kaltura, http://corp.kaltura.com/, is under investigation for media delivery.
    • Preservation is developing a new standardized web form to be used for patron reproduction requests.
    • Josh Harris, Kyle Rimkus, and Henry Borchers attended the Media Digitization and Preservation Initiative (MDPI) informational meeting at Indiana University.
    • Jennifer talked about a couple recent grant applications submitted by preservation, including “Digitizing Cavagna: Italian Imprints from the Sixteenth through Nineteenth Centuries” and “Preservation and Access for Rare and Unique Spanish Plays at the University of Illinois.”
    • Finally, it was announced that units with content held in Medusa or a vested interest in Medusa will be contacted about Medusa training opportunities.
  • Bill Ingram provided a report on the activities of the Repositories, Preservation, and Access working group. Following are some highlights:
    • Over 20,000 research papers have been harvested from IDEALS and are available at CORE, https://core.ac.uk/search/repositories.id:(198).
    • Automated deposit from Vireo to IDEALS is coming soon.
    • Migration of Library storage to the new Active Data Storage (ADS) system is still underway.
    • File format policies are being overhauled, along with a new file formats registry in Medusa, https://medusa.library.illinois.edu/file_formats.
    • Medusa requested another 30 TB of storage; just added 30 TB in August.
    • The Illinois Data Bank team just had an article, “Overly Honest Data Repository Development,” published in the code4lib journal, http://journal.code4lib.org/articles/11980.
    • First new publishing service journal will launch soon. Working on DOI assignment issues.
  • Bill Mischo (reporting for Chris Prom) provided a report on the activities of the Web working group.
    • The Web team is in a transition period with Chris Prom moving off the Web team, being replaced by Bill Mischo as the service owner, and Jim Dohle as the project manager.
    • Additional staff and graduate assistants have also been brought onboard to assist with WordPress development and content migration.
    • The goal is to be off of OpenCMS in one year. Progress has been made in template design for unit pages and subpages.
    • The search for a new Web Services Coordinator has closed and interviews are being held the week of October 24.
  • Susan Avery lead a discussion of naming conventions for the Library web site redesign. The web content team has been maintaining the style guide originally developed by Suzanne Chapman. After some discussion it was decided that the Library’s top-level web page (commonly known as the gateway) should be referred to as the “University Library Website”. For other standard name conventions, refer to this: https://publish.illinois.edu/libraryweb/content-style-guide/naming-conventions/.
  • A preliminary discussion was held regarding the one-year CAPT review to be submitted to EC. Ideas which were discussed included having each work group chair submit a short report on the effectiveness of the committee which the CAPT chairs would combine into a single report. The possibility of a survey was also suggested. The CAPT chairs are planning to present an update at the December faculty meeting.

As usual, the complete meeting notes and work group reports can be viewed from the CAPT web page: http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2016-2017.html
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ANNOUNCEMENTS: Recognizing Excellence
Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of October 31, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-november2016

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IT NEWS: Weekend IT Help Desk Phone Support is Back to Normal
Calls to the IT Help Desk phone (244-4688) between the hours of 5pm on Friday and 8:30am on Monday will once again be answered by the AITS after-hours help desk who will determine the severity and nature of the problem and then contact the appropriate on-call person from Library IT.

As usual, if it is a non-critical issue that can wait for regular business hours (Monday through Friday), please log an OTRS ticket. For instructions and a list of critical services go here: http://www.library.illinois.edu/it/helpdesk/reptsysprobs.html
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IT NEWS: Coming Soon: 2-Factor Authentication for NESSIE Self-Service
Everyone should have received an email about this from University Human Resources Communication:

Beginning November 17, two-factor authentication (2FA) will be required to access all of your personal, pay, and tax information through NESSIE if you are not using an on-campus computer, even when connected to VPN. This will include viewing your Earnings Statement and all personal information changes, so we strongly urge you to complete the 2FA set-up process as soon as possible. After November 17, you will not be able to set up 2FA online from an off-campus device, and may need to verify your identity through an alternate, more time-consuming method. Completing your 2FA enrollment now will both secure your information and help you avoid inconveniences later on.

For additional details on this new security measure, or to set up 2FA from an on-campus, network-connected computer, visit https://verify.uillinois.edu.
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IT NEWS: Cyber Security Tips
FCC Smartphone Security Checker
This tool is designed to help the many smartphone owners who aren’t protected against mobile security threats. https://www.fcc.gov/smartphone-security

DHS Stop.Think.Connect
DHS is a primary advocate of Cyber Security nationwide and sponsors the Stop.Think.Connect Toolkit: https://www.dhs.gov/stopthinkconnect-toolkit
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FACILITIES: Facility Project Updates

  • Grainger Engineering Library – Relocate EWS Lab
    • Move the lab from room 57 lower level to room 450 east end to allow for the College of Engineering to relocate/expand their testing center from DCL to room 57.  Space on 4 East is complete.
  • Main Library Corridor Flooring Replacement
    • Replace all main corridor flooring; basement, 1st thru 4th Completion August 29, 2016.
  • Main Library – Room 1 Renovation for Technical Services
    • The remodeling will provide new space and furniture for the staff currently located in room 220 Main Library.  CAM staff have moved in waiting for shelving to be secured to the perimeter walls.
  • Music and Performing Arts Library – Player Piano Restoration and Room Remodeling. 
    • Library Facilities and MPAL are working with a restoration consultant and Facilities & Services on piano restoration and F&S for room remodeling.  Purchase orders have been placed for the piano restoration and room remodeling.
  • Oak Street Library Facility – Third Floor Build Out
    • The project will build out 2,000 square feet of “shell” space on the 3rd floor, constructed as part of the 2014 phase I project for the CMS staff currently located in room 44 Main Library.  CMS staff have moved into the space.
  • UGL Espresso Royale Coffee Shop Remodeling
    • The café space will be completely remodeled including the tunnel between UGL and Main.  The café and dining area opened Tuesday, September 27th.  The tunnel is open.
  • UGL and Main Door Replacement
    • Replace stainless steel frames and doors at the plaza level (east and west sides) along with both north and south ends of the Espresso Royale area, install new door hardware and electronic access. Construction scheduled to be complete November 31, 2016.
    • Refurbish north, south and east doors of Main along with new door hardware and electronic access. Construction scheduled to be complete November 31, 2016.

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: American Music Month: Klaxons, Screamers, and Rolling Thunder: The Unconventional Henry Fillmore
To commemorate Henry Fillmore’s contributions to America’s band movement and trombone repertoire, this November’s programming will include a half-time football game field show highlighting the Marching Illini’s trombone section, a lecture on the music and performance legacy of Henry Fillmore, a special performance demonstration of early trombone and low brass instrument designs, a trombone masterclass by Doug Yeo, and three new exhibits: Stage Center Slides! Stories of Sousa’s Spectacular Trombonists, From Nickeline to Electric Oil: Early Marketing and Design Revelations for America’s Trombone, and Fillmore the Man Behind the Name. In addition, the Sousa Archives will again be sponsoring the children’s programming for the 2016 Folk and Roots Festival. For a complete schedule of events, visit http://archives.library.illinois.edu/sousa/american-music-month/.
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EVENTS AND TRAINING: Discussion Panel on “The Birth of a Nation”
Co-sponsored by the University Library Diversity Committee and iSchool Diversity Committee
Wednesday, November 2
3:00 p.m.
106 Main Library

Please join us for a public discussion panel of expert faculty and independent scholars on the new film “The Birth of a Nation.” University of Illinois at Urbana-Champaign panelists include:

  • Sundiata Cha-Jua, Department of African American Studies
  • Charisse Burden-Stelly, Department of African American Studies
  • Malaika McKee, Department of African American Studies
  • Lou Turner, Department of African American Studies
  • Augustus Wood, Department of History

This public event is part of “The Birth of a Nation: Slavery, Resistance, and Abolition” global lecture series launched by the American Library Association’s Office for Diversity, Literacy, and Outreach Services and United Nations Remember Slavery Programme initiative.

Refreshments will be provided and all are welcome!
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EVENTS AND TRAINING: Library Stress Management Series
During this series, you will gain an understanding of how stress affects you personally. You will build awareness of your personal stressors and stress symptoms, of your ability to control how stress affects you, and how to address stress. The program is very interactive; in each session you will be taught practical skills that you can use in your daily life.

All sessions will be in 106 Main Library. Presented by Michele Guerra, University Wellness Center. Sponsored by Staff Development and Training.

  • Tuesday, November 8, 1:30 pm – 2:30 pm
  • Thursday, November 17, 10:00 am – 11:00 am
  • Tuesday, November 29, 1:30 pm – 2:30 pm

Please register so we have enough materials. Register on the Staff Events Calendar, http://www.library.illinois.edu/calendar/staff/. Questions? Please contact Zoe Revell, revell@illinois.edu.
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EVENTS AND TRAINING: Online Productivity Tools: Smart Shortcuts and Clever Tricks
Tuesday, Nov. 8
11-12, 428 Library
Sponsored by Staff Development and Training
Become a lean, mean productivity machine!
In this 90 minute webinar we’ll discuss free online tools that can improve your organization and productivity, both at work and home. We’ll look at to-do lists, calendars, and other programs. We’ll also explore ways these tools can be connected, as well as the use of widgets on your desktop and mobile device to keep information at your fingertips.
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EVENTS AND TRAINING: NISO Two-Part Webinar: Digital Security (Part 1: Securing Library Systems)
Wednesday, Nov. 9
12-1:30, 428 Library
Sponsored by Staff Development and Training
For more information: http://www.niso.org/news/events/2016/webinars/nov9_webinar/
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EVENTS AND TRAINING: Library Research Showcase
The University Library is pleased to invite the campus community to the Fourth Annual Library Research Showcase. The event will be hosted in the Main Library from 1-4 PM on Monday, November 14, 2016. Library faculty and academic professionals will present their research in a variety of formats. Their research impacts the global library and information science profession as well as other scholarly fields.

This year’s showcase will feature presentations on research related to the history of libraries, artists’ books, data policies and services, pedagogy, conceptual modeling, the right to privacy, disability services, digital preservation, and more.

For further details and a full schedule of presentations to be posted soon, please visit the Library Research Showcase website at http://go.illinois.edu/libraryshowcase.
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EVENTS AND TRAINING: Blood Pressure and Glucose Screening
Monday, November 14
10-11, 314 Library
Sponsored by Staff Development and Training
Provided by Parkland Nursing Students
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EVENTS AND TRAINING:  NISO Two-Part Webinar: Digital Security (Part 2: Protecting Library Resources From Piracy)
Wednesday, Nov. 16
12-1:30, 428 Library
Sponsored by Staff Development and Training
For more information:  http://www.niso.org/news/events/2016/webinars/nov16_webinar/
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EVENTS AND TRAINING: Civil Services Policy and Rules
Thursday, Nov. 17
2-4, 106 Library
Sponsored by Staff Development and Training
This workshop will increase understanding of civil service policies and rules affecting hiring; attendance; use of vacation, sick, and personal leaves; approved and unapproved absences; discipline policies; etc., on campus
Please register on the Library Staff Calendar (http://www.library.illinois.edu/calendar/staff/
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EVENTS AND TRAINING: Managing Grant Budgets
Thursday, Nov. 17
12-1, 428 Library
Sponsored by Staff Development and Training
A walk through of what is expected of a principal investigator once they are funded. Monthly responsibilities and ways to best accomplish those goals.
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EVENTS AND TRAINING: Therapy Dogs
Monday, November 28
1-3, 106 Library
Sponsored by Staff Development and Training
Stressed by the holidays and end of the semester? Come meet, Atlas and Ashley.
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EVENTS AND TRAINING: Marketing and Communications Strategy Working Group Open Session
The Marketing and Communications Strategy Working Group will be hosting an open session on Wednesday, November 30 from 10:30 – noon in 428 Main Library, where it will share an outline of its recommendations and collect feedback. This Working Group has been charged to assess the Library’s current capacities for marketing and communications and recommend a strategy for achieving the goals of the Framework for Strategic Action through a phased process and a possible timeline for doing so.
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If you would like to submit content for the December issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, November 18, 2016.

October Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
I recently celebrated my third anniversary at Illinois. At three years, I have the feeling that I arrived only yesterday. And yet three years is a long time: you’ve grown to know me better, I have a much better sense of our library, and together we have accomplished some notable things. I’m extremely proud to be a part of this Library, proud of all you do, and extremely grateful for your commitment and support in accomplishing our goals. Read more…
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ANNOUNCEMENTS: University Library to Cancel Academic OneFile
Tom Teper, Associate Univeristy Librarian for Collections and Technical Services and Associate Dean of Libraries

As announced in LibFac on August 1, 2016, the University Library will not be renewing its subscription to Academic OneFile this year. This decision was made after an extensive effort was made to gather information about the usage of subscription-based A&I services. This effort was the second A&I review that was conducted by the Library in recent years (the last being in 2010). The most recent review was conducted in order to provide fund managers with information about the usage, projected costs, and renewal timelines for particular resources as we entered a fiscal year with reduced flexibility in both operating and collections funding.

Among the many resources that have been discussed is Gale’s Academic OneFile. The following rationale behind the decision and the next steps were outlined in a LibFac message on August 1, 2016, but I wanted to remind everyone of them.

Rationale for Cancelling Academic OneFile:

  • Academic OneFile is paid by our general E-Resources Fund (er14). The projected FY16 renewal cost for this product is approximately $42,000.
    • This price represents a 5% increase over the last year.
    • Keeping this product for five more years will cost the University Library approximately $227,760.98.
    • Price increases on er14 cost the University about $100,000 in additional dollars annually. Managing such increases in a period of constrained finances without making some difficult decisions is going to be difficult.
  • Academic OneFile witnessed a 55% decrease in usage between calendar years 2013 and 2015. While the usage remains numerically high, it pales in comparison to many other general resources that we support.
  • The University receives access to a similar product – EBSCO’s Academic Search Complete – through our CARLI membership.
    • There is no full text with Academic Search Complete, but the usage of the subsidized product is significantly higher than Academic OneFile.
  • At the conclusion of the 2010 A&I Review, that working group recommended that the Library cancel Academic OneFile.
    • The cancellation was not initiated because the Rhetoric Classes on campus had implemented new instructional programming built around this resource. However, that program has moved on – accounting, in part, for the sharp drop in usage that we have witnessed.
    • Keeping that resource for the last five+ years has cost the University at least $200,000.
  • The Library policy prefers “owned” content over “leased” content.
    • In some cases, an institution cannot avoid lease models, but in this case, we are looking at a leased model in which much of the full text access is heavily (although not completely) duplicated by subscription options in which we have post-cancellation access rights.
  • The landscape and value or A&I services is changing.

Based upon these factors, I have concluded that it no longer makes sense to support Academic OneFile. In discussions with the Collection Development Committee (CDC), there was no vociferous objection. Indeed, if anything there was a cautious endorsement of this decision.

Next steps:

  1. As the renewal date for Academic OneFile is, inconveniently, scheduled for January 16, 2017, the University Library needs to begin a process of directing users elsewhere.
    1. If you have not already, please begin updating your online guides and instructional materials to remove all mention of Academic OneFile being offered by the Library.
    2. While the Library can take steps to minimize promotion of the resource, please be aware that the vendor is unlikely to take the resource down until after January 2017.
    3. Please be aware of this cancellation decision as you bring new personnel (GAs, students, permanent staff) on board.
  2. While the vendor has not yet been notified, I do not believe that we should shy away from telling our local constituents (faculty, TAs, etc…) who might be directing students toward this resource.

Conclusion
I understand this is a big change, but I am hopeful that the extended notice provided with the initial announcement going out on August 1, 2016 will be sufficient for individual librarians to prepare and coordinate this transition with our constituents.

Please direct any questions or comments to me at tteper@illinois.edu.
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ANNOUNCEMENTS: Professional Recognition, Achievement, and Distinguished Service Awards
Beth Sandore Namachchivaya, Associate University Librarian for Research; Associate Dean of Libraries and Professor

Fall is the season when many professional associations issue calls for nominations and applications for professional recognition and achievement awards. A number of Library colleagues have received these awards in the past, and we’d like to see more Illinois people recognized for their excellence in librarianship, research, and professional service. I’ve included links to several national and international LIS professional association awards pages, as well as general submission deadlines. Take a few minutes to review these. I encourage you to nominate a deserving colleague, or to self-nominate. If you need assistance preparing a nomination, contact me (sandore@illinois.edu) or Robin Woodall (rwoodall@illinois.edu).

ALA: American Library Association
http://www.ala.org/awardsgrants/awards/browse/prec?showfilter=no
(Aggregated listing with most, but not all division awards included).

Divisions: Many have early December submission deadlines—check specific award details.

SLA: Special Libraries Association: Deadline—December 11
https://www.sla.org/get-involved/awards/

ASIS&T: Association for Information Science & Technology—Deadlines range from April through December
https://www.asist.org/about/awards/

SAA: Society of American Archivists—Deadline for these awards is February 28, 2017
Professional recognition: http://www2.archivists.org/recognition
Fellows: http://www2.archivists.org/governance/handbook/section12-fellows

IFLA: International Federation of Library Associations—Deadline for these awards was February 26, 2016; 2017 date not yet posted, but anticipated in February.
http://www.ifla.org/honours-awards/call-for-nominations
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ANNOUNCEMENTS: Find Out More About the Research Data Service
Heidi Imker, Director, Research Data Service

Wondering what the Research Data Service (RDS) does now that we’ve wrapped up our second year? The RDS campus annual report for year two is available in IDEALS (https://www.ideals.illinois.edu/handle/2142/79491). We use this report to relay to campus our mission, accomplishments, and goals by providing an overview of our activities as well as quotes from campus researchers and professional contributions by the RDS to the data curation field. Feedback welcome!
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ANNOUNCEMENTS: ClimateQUAL Update
Cindy Ingold, Gender and Multicultural Services Librarian

In the June issue of LON, I mentioned plans for convening focus groups in July to discuss issues related to communication within the Library. As you might recall, one theme that was evident throughout the results of the ClimateQUAL survey was the importance of high quality communication for fostering a positive work culture where employees feel connected to each other and the workplace. The Library in partnership with the Center for Training and Professional Development held four focus groups in July and one in early August. Many thanks to those who participated in these focus groups! The executive summary from these focus groups is available at the UIUC ClimateQUAL site. A few key themes emerged from these focus groups including building (or re-building) trust using open communication; concerns with how we use our listservs especially LibNews; and issues raised about committees. The ClimateQUAL Implementation Team will be addressing these issues along with other recommendations from the survey. As for the issues raised in the focus groups, the Team plans to create guidelines for using LibNews as well as formulating other ideas about how to better manage communication within the Library. We also plan to look at how our committees are structured, and consider ways to make committees more welcoming and transparent. Finally, please consider contacting anyone on the Implementation Team with your suggestions and ideas.
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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipient of Funding
The Research and Publication Committee (RPC) congratulates the following September recipient of RPC funding:

  • Sara Benson, for travel funds, participant incentives, and survey analysis for her study titled “Can Fair Use Be Adequately Taught to Librarians? Assessing Librarians’ Competence and Confidence in Understanding Fair Use Following an Expert Workshop.” This study will add to our understanding of how effective fair use training sessions can be to increasing the knowledge base and confidence level of the librarians targeted by training.

The Research and Publication Committee (RPC) encourages Library faculty and academic professionals who need support for their research activities to submit an application. There are no deadlines for submission; applications are reviewed on a rolling basis. Contact Carissa Phillips (choller@illinois.edu), RPC Chair, with any questions.
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ANNOUNCEMENTS: LIS Research & Training Opportunities on Campus
Beth Sandore Namachchivaya, Associate University Librarian for Research; Associate Dean of Libraries and Professor

Several colleagues suggested that they would like to see a monthly overview of presentations, events, and training opportunities that support library faculty and academic professionals in their research and professional service activities. I’m experimenting with format and content this month with the events listed below—note that virtually all of these appear on the Library staff events calendar. I’m looking for feedback for including more activities next month—feel free to email me with suggestions (sandore@illinois.edu).

Save the date:

  • November 14:
    4th Annual Library Research Showcase; 1:00 – 4:00 p.m.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the Collection Development Committee are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent CAPT committee meeting was held on August 25. This was Susan Avery’s first meeting as the official representative of the Web Team Core Content group, replacing Suzanne Chapman. In addition, the following topics were discussed:

  • Megean Osuchowski attended as a guest and provided an update on the work of the Library Intranet Committee.
  • Michael Norman provided a report on the activities of the Cataloging and Metadata work group. This included:
    • An update on the CARLI RFP process for the next I-Share ILS system \
    • CARLI has a beta version of VuFind 3.0 that the Michael has been working with the Search, Discovery, and Delivery team to evaluate.
  • Bill Mischo provided a report on the work of the Search, Discovery, and Delivery work group.
    • The primary discussion was whether Altmetric Badges should be incorporated into Easy Search results
  • Lynn Wiley provided a report on the work of the Electronic Resources work group.
    • Because of end of year priorities, the Electronic Resources group did not meet over the summer, but will resume in September.
    • There was some discussion of SFX eBook loads, EBSCO database overlaps, serial records updates for Elsevier and Springer, and also how to support database changes after the departure of Crystal Sheu.

Detailed meeting minutes and work group reports can be found here: http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2016-2017.html
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ANNOUNCEMENTS: Recognizing Excellence
Please forward elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of September 30, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-october2016

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HR NEWS: International Travel Insurance
Did you know that Campus has International travel insurance available for international trips? The cost for the insurance is based upon the length of the trip. The rates, listed below, include enrollment in international travel insurance through AJ Gallagher, as well as the services provided through International Safety and Security: 24/7 response team in the event of overseas emergencies, pre-departure training and orientation, international travel registry, and others.

International Insurance and Safety Fee (effective January 1, 2017)

Length of Program/Trip — Fee:
Up to 2 weeks (1 – 16 days) — $75
Month (17 – 45 days) — $90
Short Term (46-75 days) — $140
Semester (76 – 195 days) — $200
Academic Year (196 – 315) — $365
Calendar Year (316 – 365 days) — $420

To enroll in the insurance program, please contact either Candy or Carole in the Business Office. It will be necessary for you to provide a C-FOP. Please note, this is NOT an allowable charge to most grants.
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HR NEWS: In Memoriam

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IT NEWS: October is National Cyber Security Awareness Month
Throughout the month of October, Technology Services will be sharing a number of tips, articles and presentations to help students, faculty, and staff become more aware of their own digital security.

For more information, visit http://go.illinois.edu/ncsam.

There will be four areas of focus during the month:

  • Week 1: Social Engineering
  • Week 2: Illini Secure
  • Week 3: Secure Yourself
  • Week 4: Secure Your Device

Follow @TechServicesIL and @IlliniSecure on Twitter, follow TechServicesIL on Facebook, and continue to visit the above page throughout the month.

And of course, Library IT is always available to answer questions or assist with IT security related issues.
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IT NEWS: Welcome JP Goguen to the Library IT Help Desk
The IT Help Desk has a new staff member, JP (John Paul) Goguen. JP comes to the Help Desk after working for 5 years in the Digital Content Creation (DCC) unit. He enjoys library work because he strongly identifies as a lifelong learner. His current research interests include: wild food, photography, folk music, mycology, digital libraries, and bicycling. If you haven’t yet met JP, stop by the Help Desk in 424 and say hello.
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IT NEWS: Weekend IT Support
Beginning in mid-September and through at least November, calls to the IT Help Desk phone (244-4688) between the hours of 5pm on Friday and 8:30am on Monday will not be actively answered by support staff. Library IT Help Desk had until recently forwarded phone calls to the AITS Service Desk on the weekends — calls would be answered by a person who would triage the issue and notify the appropriate Library IT person. Because of staff and budget reductions, AITS is no longer staffing their telephone center on weekends.

As a temporary solution, on weekends you can continue to call the Help Desk number for emergency IT support issues. Instead of talking with a person, you will need to leave a detailed voice mail message indicating caller name, location, description of problem, and call back number. We are assigning IT staff to monitor and respond to the voice messages on a rotating basis, and asking staff assigned to a weekend shift to check for messages late Friday night and at least 4 times throughout the day on Saturday and Sunday. Although IT is unable to provide 24/7 weekend phone support, we will route and respond to issues as soon as possible.

As usual, if it is a non-critical issue that can wait for regular business hours (Monday through Friday), please log an OTRS ticket. For instructions and a list of critical services go here: http://www.library.illinois.edu/it/helpdesk/reptsysprobs.html.
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FACILITIES: Facility Project Updates

  • Grainger Engineering Library – Relocate EWS Lab
    • Move the lab from room 57 lower level to room 450 east end to allow for the College of Engineering to relocate/expand their testing center from DCL to room 57. Space on 4 East has been cleared and College of Engineering furniture is to arrive in September.
  • Main Library Corridor Flooring Replacement
    • Replace all main corridor flooring; basement, 1st thru 4th floors. Completion August 29, 2016. East stair tower tile will be waxed the week of October 3rd. The base is being installed in the east basement corridor.
  • Main Library – Room 1 Renovation for Technical Services
    • The remodeling will provide new space and furniture for the staff currently located in room 220 Main Library. Furniture to be installed September 14, 2016. CAM staff have moved in.
  • Main Library – Room 200 & 225 Rearrangement
    • The Classics Library has moved from the 4th floor of the Main Library to room 225 and Literatures and Languages relocated to room 200. The circulation desk for both libraries is consolidated to the central area of room 200. Remaining component of circulation desk in fabrication.
  • Main Library – E1 & E5 Elevator Upgrade
    • The elevator cabs and controls for the E1 & E5 elevators will be upgraded to provide reliable transportation throughout the Main Library. E5 will be upgraded summer 2017 and E1 will be upgraded summer 2018. The project is currently in the construction document phase.
  • Music and Performing Arts Library – Player Piano Restoration and Room Remodeling.
    • Library Facilities and MPAL are working with restoration consultant and Facilities & Services on piano restoration and F&S for room remodeling. Purchase orders have been placed for the piano restoration.
  • Oak Street Library Facility – Third Floor Build Out
    • The project will build out 2,000 square feet of “shell” space on the 3rd floor, constructed as part of the 2014 phase I project for the CMS staff currently located in room 44 Main Library. Construction is complete. Furniture installation scheduled for week of October 6-11th.
  • UGL Espresso Royale Coffee Shop Remodeling
    • The café space will be completely remodeled including the tunnel between UGL and Main. The café and dining area opened Tuesday, September 27th. The tunnel will remain closed until later in the week of October 3rd.
  • UGL and Main Door Replacement
    • Replace stainless steel frames and doors at the plaza level (east and west sides) along with both north and south ends of the Espresso Royale area, install new door hardware and electronic access. Construction scheduled to be complete October 31, 2016.
    • Refurbish north, south and east doors of Main along with new door hardware and electronic access. Construction scheduled to be complete October 31, 2016.

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Demystifying R: An Introduction for Librarians
Date: Wednesday, October 5th, 1-2:30pm
428 Library
Hosted by JJ Pionke

Objectives
Attendees will learn:

  • what the R programming language is and some of its key features
  • some key terminology and a basic understanding of how R works
  • some uses for R that may be a good solution for your data needs, including data processing and management, visualization, and statistical analysis
  • how R can be useful for working with research data, as well as with library data, including bibliometric data, library statistics, or budget data
  • where to find free resources for learning R

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EVENTS AND TRAINING: Bloodmobile
Library sponsored Bloodmobile October 6, from 11-3.

Please go to the training calendar at http://www.library.illinois.edu/calendar/staff/ to sign up for a donation time.
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EVENTS AND TRAINING: Long-term Service Recognition Program
Please join us for the University Library Long Term Service Recognition Program for our Civil Service Staff on Tuesday, October 11, 2016, from 8:30 to 10:30 a.m. at the ARC, 201 East Peabody Drive, Champaign. Dean Wilkin will be making remarks at 9:15 a.m., recognizing our staff employees with 5, 10, 15, 20, 25 and 30 years of service to the University. The Social Committee hopes as many staff as possible can attend this very popular annual recognition. As noted, breakfast will be served!

This year the University Library honors 25 employees. They are:

5 Years – 3
Oanna Diana Eynon
Lesley Lee
Joanne Miller

10 Years – 1
Ben Stone

15 Years – 9
Nazanine Agassi
Stuart Albert
Vanessa Biggers
B A Davis Howe
Lincoln Machula
Debora Pfeiffer
Pam Ward
Lisa Wells
Wendy Gregory

20 Years – 3
Glen Martin
Bernita Brownlee
Martha Degutis

25 Years – 8
Eileen Schroeder
James Cotter
Robin Hess
Yuriko Oono
Diane Pye
Michael Soule
Donna Hoffman
Kim Matherly

30 Years – 1
Scott Mann

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met. Any questions can be directed to Library Human Resources, 3-8169.

Any questions about the event, please contact sec@library.illinois.edu.

Library Social Events Committee
Lura Joseph, chair
Skye Arseneau
Bernita Brownlee
Aneitre Johnson
Alissa Marcum
Lisa Miller
Elonda Towns
Kathie Veach
Cindy Kelly (ex officio)
Zoe Revell (ex officio)
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EVENTS AND TRAINING: Autism in the Workplace
Staff Development and Training is pleased to host a workshop on Autism in the Workplace.

Linda Tortorelli, director of The Autism Program (TAP) https://theautismprogram.illinois.edu/ will present a workshop on Autism in the Workplace, focused on EVERYONE who works in the Library.

The following is Linda’s description of what she is covering:
Today the prevalence of Autism is estimated to be as high as 1 in every 68 people in the United States. Chances are you’re working with or have worked with people who have high functioning autism. Learn what high functioning Autism is and the specific strengths of the “Autism brain”. Understand common challenges that these individuals face in the world and learn what employers can do to create work environments that are conducive to success.

The session, will be held Monday, October 17th from 2 to 3 pm in 106 Library.

Please go to the training calendar at http://www.library.illinois.edu/calendar/staff/ and register in advance.
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EVENTS AND TRAINING: NISO Webinar: Internet of Things
Wednesday, October 19 12:00-1:30, 106 Library
http://www.niso.org/news/events/2016/webinars/oct19_webinar/
As the cost of sensors and the connectivity necessary to support those sensors has decreased, this has given rise to a network of interconnected devices. This network is often described as the Internet of Things and it is providing a variety of information management challenges. For the library and publishing communities, the internet of things presents opportunities and challenges around data gathering, organization and processing of the tremendous amounts of data which the internet of things is generating. How will these data be incorporated into traditional publication, archiving and resource management systems? Additionally, how will the internet of things impact resource management within our community? In what ways will interconnected resources provide a better user experience for patrons and readers? This session will introduce concepts and potential implications of the internet of things on the information management community. It will also explore applications related to managing resources in a library environment that are being developed and implemented.
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EVENTS AND TRAINING: Library Stress Management 4-part Series
All of us get stressed from time to time. We realize that stress can be caused by internal or external factors. This series aims to provide you with information on how to change your environment to reduce stress, relax when you’re under pressure, and cope when there’s nothing you can do about the situation.

Some of the topics we will cover include:

  • How to manage stressful situations over which you have control, and those over which you have no control
  • How to deal with uncertain and changing situations
  • How to elicit your relaxation response
  • How to overcome self-defeating thought patterns

During this series, you will gain an understanding of how stress affects you personally. You will build awareness of your personal stressors and stress symptoms, of your ability to control how stress affects you, and how to address stress. The program is very interactive; in each session you will be taught practical skills that you can use in your daily life.

To be able to participate, fully attending the first session is necessary.

All sessions will be in 106 Main Library.

  1. Thursday, October 27, 10:00 am – 11:00 am
  2. Tuesday, November 8, 1:30 pm – 2:30 pm
  3. Thursday, November 17, 10:00 am – 11:00 am
  4. Tuesday, November 29, 1:30 pm – 2:30 pm

Register on the Staff Events Calendar, http://www.library.illinois.edu/calendar/staff/.

Questions, please contact Zoe Revell, revell@illinois.edu.
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If you would like to submit content for the November issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, October 21, 2016.

September Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Update from the Task Force on Promotional Paths for APs in the Library
During the months of July and August, the task force has been working on the document, “Draft Recommendations: Library Framework for Academic Professional Promotion.” The document outlines promotional paths for Academic Professionals (APs), including a framework for principles, eligibility, promotion ranking, review criteria, process, and promotion awards for the Library’s Academic Professionals to recognize cumulative milestones in their career accomplishments and their notable contributions in service to the University of Illinois Library, as well as to their respective professional areas.
In order to gauge broader feedback from Library Academic Professionals as well as Library faculty and staff, the task force will organize the following outreach efforts in September:

  1. Open meetings: three 90 minute sessions will be organized (two sessions open to Academic Professionals, and one session open to all Library staff and faculty)
  2. A meeting with Academic Professionals in Library IT: Tom Habing will host this meeting
  3. Office hours: the Task Force will host office hours once a week during September to talk with any member of the Library staff or faculty who would like to discuss the recommendations, and to brief those who are not able to attend a forum
  4. September faculty meeting: review the task force’s recommendations and facilitate discussion

Detailed dates for each session will be announced through the LIBNEWS listserv. The Library Executive Committee will post the draft recommendations for comment on the EC web page in the near future.

The Task Force:
Tom Habing, MJ Han (co-chair), Josh Harris, Greg Knott, Beth Namachchivaya (co-chair), Richard Stokes, Jen-Chien Yu, Angela Waarala
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ANNOUNCEMENTS: Call for Nominations for the Outstanding Civil Service Staff Award
The Library Awards and Recognitions Committee is pleased to announce the call for nominations for Outstanding Civil Service Staff Award. This award recognizes staff employees for their exceptional accomplishments and service to the University Library.

Any member of the Library community (faculty, staff or student employee) can make a nomination for this award. Nominations are due by Friday, September 16th, 2016, with winners honored at the upcoming Service Recognition Program, tentatively scheduled for October 11, 2016. Winners will also receive $1,000 (after taxes) and a commemorative framed certificate. In addition, the committee will work with award winners’ nominations for submission for the Campus’ Chancellor’s Distinguished Staff Award. The call for nominations for this award is typically sent out in December each year.

Please see the attached information for eligibility details and nomination guidelines. Should you have any questions, please connect with Beth Woodard (bswoodar@illinois.edu; (217) 244-1882).

Please fill out the nominating form at https://illinois.edu/fb/sec/753492.
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ANNOUNCEMENTS: Library Advancement Loanable Items
Need a banner, display board, tablecloth or runner for an upcoming event which promotes the University Library and any one or more of its units, services, and programs? Loanable items are available through the Office of Advancement. Please see the form below for more information.

Library Advancement Checkout Items

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ANNOUNCEMENTS: New Upgraded Minrva App for iOS Devices
Minrva 2.2 for iOS includes the Minrva core modules for all I-Share libraries including such functionality as searching for items in the catalog, logging in to check due dates, renew items, request statuses, and find out what is on reserve for courses. At the Undergraduate Library location in Minrva, all new location-based recommendation features have been added to the Wayfinder module. Students simply turn on Bluetooth within their mobile device so that Minrva can infer their location and suggest popularly circulating items along with digital content (e-books, and e-journals) related to their location in the Undergraduate Library.

Download the app at http://go.library.illinois.edu/minrvaforios.
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ANNOUNCEMENTS: Save the Date and Call for Proposals: 4th Annual Library Research Showcase
The 4th Annual Library Research Showcase is scheduled the afternoon of Monday, November 14! Please mark your calendar and plan to join us to hear about faculty, academic professional, and graduate student research happening in the library. Library faculty and academic professionals, and their research collaborators, may submit presentation proposals for lightning talks, poster sessions, and tech demos through the online CFP form available at the Showcase website: http://go.illinois.edu/libraryshowcase Watch the website for schedule details, which will appear in September and October.

For more information, contact: Dan Tracy, Library Research Showcase coordinator (dtracy@illinois.edu).
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ANNOUNCEMENTS: Collection Development Committee Notes
The Collection Development Committee met on August 23, 2016. During the meeting, we discussed the FY17 materials allocation; the merger of Nature and Springer as it related to a new license being negotiated on our behalf by the Big Ten Academic Alliance (BTAA); listened to reports about the Library’s pilots on JSTOR ebooks, Project Muse ebooks, and Kanopy streaming media; and briefly touched on EBSCO cancellations, large scale digitization, the BTAA Shared Print Archive proposal, and the status of the College of Medicine and impact on the Library.

The most recent meetings minutes of the Collection Development Committee are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The following topics were discussed at the July 28 CAPT committee meeting:

  • Kyle Rimkus provided a report on the activities of the Digital Production Working Group.
    • There was a demo of the digital library system, https://digital.library.illinois.edu/. It currently serves as the gateway to about 60 digital collections in the Library, and serves as the host for a number of those collections with about 5000 items. It is on track to replace our CONTENTdm system in the next 6 months.
    • There was a discussion of the need for a more robust media delivery system for the Library. The possible systems that were discussed include Kaltura, Mediaspace, Avalon, and Ensemble. The CAPT committee is considering a pilot using the Kaltura system.
  • Bill Ingram provided a report on the activities of the Repository, Preservation, and Access Working Group.
    • Helenmary Sheridan is the new IDEALS Repository Services Coordinator. She is working with Seth Robbins and others on potential new features for IDEALS, such as file previews, improved support for A/V and media files, and improving the submission workflows.
    • The Medusa preservation repository successfully completed the development and deployment of a failover system such that if the primary storage ever goes offline, we can easily switch to the backup storage as read-only. Although deposit will be temporarily disabled, consumers of the data won’t notice a difference.
    • Medusa also just added an additional 30TBs of storage.
    • With respect to the Illinois Data Bank, a major area of work has been developing strategies and processes for dealing with larger files (>15GB). Since IDB and Medusa share storage this is also a concern for Medusa. There is potential for significant growth in storage needs, i.e. one potential patron is ready to deposit a 450GB dataset.
    • The new digital publishing specialist, Janet Swatscheno, started on August 16.
    • The Scholarly Communications and Publishing (SCP) group will be taking over responsibility for maintaining the OJS publishing software for the Undergraduate Research Journals.
    • Mark Zulauf has started as the new coordinator of the Illinois Researcher Connections (IRC). Once Mark is up to speed there will be additional work required to improve the business process database which updates the master list used by the Elsevier PURE system.

The next CAPT meeting took place on August 25.

The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2016-2017.html.
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ANNOUNCEMENTS: Recognizing Excellence

Please forward elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of September 1, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-september2016

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HR NEWS: Lateral Transfers

Civil Service

  • Alissa Marcum from Circulation to ILL/DD
  • Margo Robinson from Vet Med to Circulation
  • Cindy Nakea from Vet Med to ACES
  • Ginger Schutz from CMS to Acquisitions

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HR NEWS: Civil Service Vacancies

Posted Vacancies with Interest Letters Sent

  • CAM – Library Specialist specialty factor of South Asian language
  • CAM – Library Specialist specialty factor of Slavic language

Soon-to-be Posted Vacancies

  • Digital Imaging Specialist I
  • Office Support Associate

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HR NEWS: Retirements

  • Julia Watkins

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HR NEWS: Resignations

  • Rhalo Thomas – Grainger
  • Sally van der Graaff – CAS
  • Lindy Wheatley – Mortenson Center for International Library Programs

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IT NEWS: More Updates on Library Summer Hardware Replacements
New public printer installation has been completed just in time for the Fall semester. Work continues on the replacement of circulation workstations.

If you have questions about this please contact the Help Desk.
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IT NEWS: Tech Points
For the first week of classes, Monday, August 22 through Friday, August 26, Library IT, the Undergraduate Library, and campus Technology Services partnered to provide a temporary IT help desk location at the entrance to the Undergraduate Library. These service points were intended to help incoming students with basic IT support such as connecting devices to campus wireless, password resets, or accessing university email. https://techservices.illinois.edu/news/2016/tech-points-2016.
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IT NEWS: Changes to the Campus Shibboleth Single Sign-on Service
Starting September 3, off-campus services that require logins will ask permission to gather personal information from you. This information is usually limited to your name, email address, and university affiliation (student, faculty, staff, etc.) in order to verify your authority to use the service and personalize your experience. This change is being made to better inform patrons of what information is being shared about them to 3rd party companies. Library services affected include Ares (electronic reserves), Aeon (RBML request management) and the Evanced D!BS (study room reservations) application.
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IT NEWS: Coming Soon: Two-Factor Authentication for Payroll Direct Deposit Changes
Many of you probably saw the recent notice from University Payroll and Benefits announcing that future changes to NESSIE Direct Deposit information must be made from a computer on the campus network. This change was a result of increased phishing attacks by hackers trying to gain access to employee accounts. So far our university has not suffered any financial losses, but some of our peer institutions have not been so lucky.

This restriction will be supplemented later this fall by what is called two-factor authentication. Two-factor authentication introduces a second step for secure logons beyond just the ubiquitous password and PIN. Typically the second step involves a message which is sent to your cell phone or other phone which you must respond to in order to verify your identity. There are several ways this can be accomplished, such as entering a short PIN number which has been sent via text message to your phone, but there will also be other alternatives for people who may not have access to text messaging. This augments identity verification with not only something only you know, your password, but with something that only you have, your phone. University Payroll will be providing more details about this change later in the fall.
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IT NEWS: On a Related Note: Longer Passwords
Also later this fall, the Active Directory allowable maximum password length will be increased from 15 characters to 127 characters. The minimum will still be 8 characters. You can get more creative with your password.
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FACILITIES: Facility Project Updates

  • Grainger Engineering Library – Relocate EWS Lab
    • Move the lab from room 57 lower level to room 450 west end to allow for the College of Engineering to relocate/expand their testing center from DCL to room 57. Space on 4 East has been cleared and College of Engineering furniture is to arrive in September.
  • Main Library Corridor Flooring Replacement
    • Replace all main corridor flooring; basement, 1st thru 4th floors. Completion August 2016.
  • Main Library – Room 1 Renovation for Technical Services
    • The remodeling will provide new space and furniture for the staff currently located in room 220 Main Library. Wall/ceiling repair and painting scheduled to be complete September 2, 2016. Cooling units and light fixtures to be installed by September 13, 2016. Furniture to be installed September 14, 2016.
  • Main Library – Room 200 & 225 Rearrangement
    • The Classics Library has moved from the 4th floor of the Main Library to room 225 and Literatures and Languages relocated to room 200. The circulation desk for both libraries is consolidated to the central area of room 200. Remaining component of circulation desk in fabrication.
  • Main Library – West Basement Entry Ramp Revisions – Complete
  • Main Library – Parking Lot E3 Steam Tunnel Rehabilitation – Complete
  • Music and Performing Arts Library – Player Piano Restoration and Room Remodeling.
    • Library Facilities and MPAL are working with a restoration consultant and Facilities & Services on piano restoration and F&S for room remodeling. Purchase orders have been placed for the piano restoration.
  • Oak Street Library Facility – Third Floor Build Out
    • The project will build out 2,000 square feet of “shell” space on the 3rd floor, constructed as part of the 2014 phase I project for the CMS staff currently located in room 44 Main Library. Construction completion is September 13, 2016. 
  • UGL Espresso Royale Coffee Shop Remodeling
    • The café space will be completely remodeled including the tunnel between UGL and Main. The tunnel and café area will remain closed until the construction is complete. Anticipated opening September 12, 2016.
  • UGL and Main Door Replacement
    • Replace stainless steel frames and doors at the plaza level (east and west sides) along with both north and south ends of the Espresso Royale area, install new door hardware and electronic access. Construction scheduled to be complete September 30, 2016.
    • Refurbish north, south and east doors of Main along with new door hardware and electronic access. Construction scheduled to be complete September 30, 2016.
  • Horticulture Field Laboratory – University Archives NEH Grant Remodeling
    • The project will replace the existing environmental system for the three existing vaults, construct a new vault for instrument storage in room 108 and install fire suppression in all 4 vaults. June 2016 completion.

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: ALCTS Two-Part Webinar: Library of Congress Classification
Please join us for a two-part webinar (hosted by Nicole Ream-Sotomayor and sponsored by Staff Development and Training):

  • Part 1: Library of Congress Classification (LCC): Introduction
    Wednesday, September 7, 2016
    1:00 p.m. – 2:00 p.m.
    314 Main Library
    http://www.ala.org/alcts/confevents/upcoming/webinar/090716
    This session will briefly introduce the history of LC Classification (LCC) and the general principles of classification. Participants will be introduced to the Classification and Shelflisting Manual and learn how to make use of Classification Web, Authorities.loc.gov, and the freely-available LCC schedules to select classification numbers. There will be special focus on the use of the LC Cutter table and when to use it.
  • Part 2: Library of Congress Classification (LCC): Intermediate
    Wednesday, September 21, 2016
    1:00 p.m. – 2:00 p.m.
    428 Main Library
    http://www.ala.org/alcts/confevents/upcoming/webinar/092116
    This session will focus on the selection and construction of LC Classification (LCC) call numbers for literature, maps and atlases, and moving images, including the construction of cutters for literary works and juvenile belle lettres.

Presenter: Bobby Bothmann is metadata & emerging technologies librarian at Minnesota State University, Mankato, and professor in Library Services. Bobby catalogs books, electronic resources, and investigates new technologies. He holds an MLIS from the University of Wisconsin–Milwaukee and an MS in Geography & English Technical Communication from MSU Mankato. Bobby is also adjunct instructor for the Graduate School of Library and Information Science at the University of Illinois at Urbana-Champaign.
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EVENTS AND TRAINING: NISO Two-Part Webinar: Managing an Open Access World
Please join us for a two-part webinar (Part 1 hosted by Helenmary Sheridan; Part 2 hosted by Aaron McCollough and sponsored by Staff Development and Training):

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EVENTS AND TRAINING: Autism in the Workplace
Wednesday, September 14, 10-11 in 106 Library
Monday, October 17, 2-3 in 106 Library

Today the prevalence of autism is estimated to be as high as 1 in every 68 people in the United States. Chances are you’re working with or have worked with people who have high functioning autism. Learn what high functioning autism is and the specific strengths of the “autism brain”. Understand common challenges that these individuals face in the world and learn what employers can do to create work environments that are conducive to success.

Linda Tortorelli, coordinator for the Autism Program – UIUC, will present a workshop for library staff.
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EVENTS AND TRAINING: “The Data Citizen: New Ways of Being in the World” Talk
Tuesday, September 20, 2016
4-5:30pm
National Center for Supercomputing Applications (NCSA) Auditorium, 1205 W. Clark Street, Urbana

The phenomenon of big data and its various interpretations are changing what it means to be human. This talk explores aspects of this change with a view to teasing out the histories and the ethical design issues which arise from past developments.

* Reception to follow sponsored by the Gender and Women’s Studies Department.

Geoffrey C. Bowker is Professor at the Donald Bren School of Information and Computer Sciences and Director of the Values in Design Laboratory at the University of California, Irvine. From 1993-1998, he was faculty at the University of Illinois at Urbana-Champaign’s School of Information Sciences, and was a faculty affiliate of the National Center for Supercomputing Applications from 1998-1999. He currently co-directs the NSF-funded Council for Big Data, Ethics, and Society with researchers from across academia and the IT industry. He has published widely on the topics of information infrastructure, classification systems in distributed scientific collaborations, and the use of web and digital resources across disciplines.

For more details, see:
http://go.illinois.edu/design_dialogues

The Library is a partnering co-sponsor of this lecture in the Design Dialogues Speakers Series
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EVENTS AND TRAINING: State of the Library
Friday, September 23, 2016
1:00-2:00pm
66 Main Library
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EVENTS AND TRAINING: “Medieval Irish Masterpieces in Modern Reproduction” Symposium
Saturday, October 1, 2016
8:30am-5:15pm
Knight Auditorium, Spurlock Museum, 600 S. Gregory Street, Urbana

This symposium (hosted by the Spurlock Museum and co-sponsored by the University Library), which accompanies the Spurlock Museum’s fall exhibit by the same name, features papers by leading scholars from Ireland and the United States on medieval Irish metalwork and manuscripts. The event is free and open to the public.

The symposium will consist of nine papers in three sessions, with a respondent for each session. The first session will deal with the artifacts’ immediate institutional and broader cultural contexts. The second and third sessions will focus respectively on the metalwork reproductions and the manuscript facsimiles in relation to their “originals” in their dual medieval and modern historical contexts, and how they assert a continuity of Irish cultural heritage and national identity transcending centuries of conquest, rupture, and redefinition.

Visit http://www.spurlock.illinois.edu/events/event.php?ID=1210 for more information.
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If you would like to submit content for the October issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, September 23, 2016.

August Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES



ANNOUNCEMENTS: University Librarian Note
I want to take a moment to highlight the completion of the work by the Reproduction and Use Fees Working Group (RUFWG) over the last year. The focus of the group was developing a set of policies and procedures for digitization requests. At the same time, the group attended to questions regarding uses of our digitized content. I asked our group to harmonize practices across the University Library and to position us in such a way that our policies on reuse of digitized content reflect our values about the flow of scholarly information. Read more…
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ANNOUNCEMENTS: University Library and Illinois State Library Collaborate to Make Documents Publicly Accessible
The University Library and the Illinois State Library collaborated to secure permission from Secretary of State, Jesse White, to make state government publications digitized from our collection publicly available through the HathiTrust. Read more here: http://www.library.illinois.edu/news/SOIpubs.html 
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ANNOUNCEMENTS: FY16 Collections Budget Wrap Up
Tom Teper, Associate Univeristy Librarian for Collections and Technical Services and Associate Dean of Libraries

The University Library has finished wrapping up the FY16 materials budget. As has been the case in recent years, we swept all of the dribs and drabs and used the accumulated resources to address several needs that I believe made good use of the money that was left over. As is typical for this time of the year, I am sending out the following information in an attempt to ensure that everyone is in the loop on how we spent that remaining funding – dollars which we are not permitted to carry over. Many thanks to all of you for doing your best to spend out the resources that we have been allocated and kudos to everyone in Acquisitions, the Business Office, and the offices of the Committee on Institutional Cooperation or CIC (now the Big Ten Academic Alliance or BTAA) that had a hand in making our close run smoothly.

As for the residual funding, it was used in the following way this year:

  • The CIC Cooperative Buying Pool Funding for FY16 – As in past years, this pays off our FY17 commitment to the CIC, meaning that we can use these resources with some more thought and deliberation. In this coming year, the resources in this budget will be used to support digitization activities through the Internet Archive, specifically those items that are rejected by our renewed effort to digitize content through Google. This assessment has been reduced to the original $200,000 for FY17.
  • ProQuest Acquisition – Leveraging some committed subject funding along with some end of year funding, the University Library acquired the tenth module of the highly used Periodicals Archive Online as well as the online version of the NAACP papers.
  • Springer Ebook Backfiles – Using end of year funding, we purchased the final modules of the Springer E-Book Archive. These modules cover Business & Economics and History, Social Science & Law. They complement the previously acquired modules: Behavioral Sciences, Biomedicine and Life Sciences, Chemistry and Materials Science, Computer Science, Earth and Environmental Science, Engineering, Mathematics and Statistics, Medicine, and Physics.
  • Cambridge Histories Online – A longstanding request for the library acquired this resource. This collection provides full text online access to over 300 volumes of Cambridge Histories reference series published since 1960, covering 15 academic subjects, including: American History, British History, Economic History, General History, History of Science, History of the Book, Language and Linguistics, Literary Studies, Music, Philosophy, Political and Social Theory, Regional History, Religious Studies, Theatre and Performing Arts, and the History of Warfare.
  • Project Muse and Oxford University Press (OUP) Ebook Pilots – Payments were made to support a continuation of the pilot with Project Muse’s ebook acquisitions and a new pilot with Oxford University Press’ Ebook platform. OUP’s model appears to be more in keeping with our preference for evidence based acquisitions and the platform seems to be attracting publishers away from the JSTOR ebook platform.
  • Yankee Book Peddler (YBP) – A prepayment was made to YBP to support acquisition of ebooks in STEM disciplines. Lynn Wiley will be working with individual subject specialists on expending these funds in FY17.

In conclusion, I wanted to loop everyone in on where things stood with respect to our FY16 close. As always, please let me know if you have any questions.
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ANNOUNCEMENTS: FY17 Acquisitions/Collections—Key Dates
Tom Teper, Associate Univeristy Librarian for Collections and Technical Services and Associate Dean of Libraries

I hope that all of your summers are going reasonably well. As discussed at this week’s Collection Development Committee meeting, I am sending out a brief note to outline particularly important dates that will be relevant to Acquisitions and Collection Development activities for the fiscal year ending June 30, 2017.

As you know, The University Library is still operating with no legislative exemption to the procurement code. In past years, this gave us some more flexibility for procurement of Library Materials. There is currently no anticipated date of renewal, putting significant additional pressure on our acquisitions personnel. This means that the dates outlined below are actually quite important.

In the fiscal year that just ended, several items were submitted far later than we requested. Not only does this place a significant amount of pressure on your colleagues, it requires them to call in favors with Purchasing and other units on campus in order to ensure that those invoices can be applied in the current fiscal year. We cannot promise success in these efforts every year. And, given the procurement regulations in Illinois, we cannot promise that vendors (particularly those from abroad) will readily complete the paperwork that the state requires. If you have questions or concerns about how long something is taking, please ask and be mindful that we are working on behalf of the campus, too.

This year, there are six dates that need to be kept in mind when it comes to spending from the Collections-side of the University Library’s budget during FY17:

  • July – 2nd week – New Main Ledger created In Voyager Acquisitions: all recurring purchase orders (POs) are rolled; all firms orders not yet received and still on active order OR received after invoice close and not yet paid are rolled into the new FY: NOTE: Allocated funds will NOT represent accurate balances for the new fiscal year, but merely serve as placeholders that enable ordering to begin while balances for the new fiscal year are being loaded.
  • July – 3rd week– New Approval sub-allocations distributed, New Approval Ledger created, and new approval orders initiated.
  • February 1st – Any remaining orders requiring (a) approval of a sole source justification and/or (b) requires a license should have been received by Lynn or Wendy by the close of business on Wednesday, February 1st. The University’s procurement system operates largely outside of our control, meaning that successful procurement or items meeting the above criteria requires as much time as possible. Anything that you are hoping to buy from the collections-side of the budget that meets the criteria above should be in Wendy or Lynn’s hands by Feb. 1st.
  • May 1st – Date of last orders for any amount that does not require a license. This includes all firm orders. The only exception for materials procurement is approval plan orders. We can stretch those out a little longer.
  • May 22nd – Date of last invoices for all above. Any invoices received before May 22nd will be processed in FY17 if there is a valid order. Acquisitions and the Library Business Office cannot guarantee the FY17 processing of any invoices received after this date. Invoices received after this date may be held for processing off of the assigned funds in FY18.
  • June 2nd – Date of last approval orders. No exceptions. These orders take 3-5 business days to load completely as an order into Voyager. Acquisitions reserves the right to hold any order that will over expend an approval sub-allocation. Selections made on Global Online Bibliographic Information (GOBI) that cannot be funded by a sub-allocation will sit in GOBI selection folders until the new FY for approvals and will load against that next year sub-allocation.

Please leave enough time for the orders to get in and processed. The earlier that you place your orders, the greater the likelihood that they will be processed off of funds allocated for FY17 expenditures. As always, please note that international shipments take much longer and that funds are not expended until the invoice is approved.

Thank you, and please feel free to contact Lynn Wiley, Wendy Shelburne, or me with any questions that you might have.
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ANNOUNCEMENTS: Nominations Invited for Annual Downs Intellectual Freedom Award
The iSchool at Illinois seeks nominations for the Robert B. Downs Intellectual Freedom Award. The deadline for nominations is October 1, 2016.

Given annually, the award acknowledges individuals or groups who have furthered the cause of intellectual freedom, particularly as it impacts libraries and information centers and the dissemination of ideas. Granted to those who have resisted censorship or efforts to abridge the freedom of individuals to read or view materials of their choice, the award may be in recognition of a particular action or a long-term interest in and dedication to the cause of intellectual freedom.

Letters of nomination and documentation about the nominee should be sent by October 1, 2016 to Associate Professor Terry Weech, either by email at weech@illinois.edu with a copy to ischool-dean@illinois.edu, or in paper form to Associate Professor Terry Weech, School of Information Sciences, 501 East Daniel Street, Champaign, IL 61820. Questions should be directed to Associate Professor Terry Weech.
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ANNOUNCEMENTS: Recognizing Excellence
Please forward elected and invited external service appointments, honors, and awards information to Dan Tracy.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The June 2016 CAPT minutes are posted. During the last meeting, the membership received an update on the Web Team, received reports from the Discovery and Cataloging and Metadata Teams, and affirmed its support for the Library’s emerging practice of making all locally-digitized materials publicly available when permitted by fair use. Please see Dean Wilkin’s message for a further discussion of this.

The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2016-2017.html.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of August 1, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-august2016

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HR NEWS: In Memoriam

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IT NEWS: Update on Summer Hardware Replacements
As originally reported in May, Library IT is replacing all circulation desk workstations and all public printers. Currently about half of the circulation desk workstations have been replaced, and the new public printers arrived on July 20th. Printer installation will begin the week of July 25th.

If you have questions about this please contact the Help Desk.
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IT NEWS: Update on Library Staff Intranet Project
The Library Staff Intranet team will be holding a series of open card sorting sessions to help define the structure and organization of the new Library staff intranet. Sessions are currently scheduled for:

  • Wednesday, July 27 from 3:30-4:30 in Room 106
  • Tuesday, August 2 10:30-11:30 in Room 308

With more sessions possibly scheduled for September. In addition, there is an online version of the card sorting exercise which is also available: https://citesuxd.optimalworkshop.com/optimalsort/i222p433. Please join the intranet team for one of these sessions or do the online exercise. Questions or comments can be addressed to Megean Osuchowski, mosucho2@illinois.edu.
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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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If you would like to submit content for the September issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, August 19, 2016.

July Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES



ANNOUNCEMENTS: University Librarian Note
Perhaps the only good news in the state’s inability to pass a budget is that restrictions on spending have also resulted in fewer job searches. You may have noticed the monthly Academic Search Update is smaller. For budget-related reasons, the campus imposed a brief moratorium on hiring civil service employees. And of course you may be feeling this tailing off of activity in the number of search committees on which you serve. After a sustained and probably unprecedented period of hiring, this is a good opportunity to take stock. Read more…
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ANNOUNCEMENTS: Literatures and Languages Library and Classics Library Merger
Paula Carns, Head, Literatures and Languages Library and Acting Classics Librarian

It is with great pleasure that I inform you that the Literatures and Languages Library (LLL) and Classics Library have merged. The new combined unit is called the Literatures and Languages Library. The current Literatures and Languages Library’s collections have already been relocated into the Reading Room (200 Library) on the shelves along the walls and on free-standing shelves located at the south end. The Reading Room will continue to be open to all scholars and students as a grand and inviting space for research and study and all existing user seating at its tables will remain in place. Click to view the floorplan: Humanties v4 Model

The LLL circulation desk has moved from 225 Library to the center of 200 Library. This will be the sole circulation point for the combined unit. The south hallway door to 225 Library will remain open. The librarian and staff offices will remain in 225 Library, albeit with slightly different arrangements for some staff: Stuart Albert and Carl Graves will now be in 225D Paula Carns in 225F; Marek Sroka in 225H; and David Morris in 225I.

The Classics Library (CL) permanently closed on Friday, June 10, at 5pm. The CL’s collections moved to 225 Library with the exception of the unbound serials, which will be interfiled with the LLL unbound serials in 200 Library. The Classics materials will remain in Dewey. While a part of LLL, the Classics materials will be informally called “The Classics Library Collection.” The catalog location codes for the Classics materials will be prefaced by “Lit and Lang-). Kim Lerch, the sole staff member of the CL, will be 25% at LLL and 75% at the History, Newspaper and Philosophy Library when she returns from vacation in August.

The 28 plaster busts that have long adorned the CL’s shelf tops will be moved to the new space in 225 Library after being cleaned in-situ by the Spurlock Museum.

This merger would not be possible without the hard work, creativity and dedication of a number of individuals and units. The individuals, in alphabetical order, are: Stuart Albert, Kirstin Dougan (as former interim head of CL), JoAnn Jacoby, Kim Lerch, Lesli Lundquist, Mary Laskowski, Carissa Phillips, Jeff Schrader, Cherie’ Weible. The units are: Central Access Services (CAS), Collection Management Services (CMS), Information Technology (IT), Facilities and Research and Information Services (RIS).
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ANNOUNCEMENTS: Update from the Task Force to Create a Promotional Path for Academic Professionals in the Library
During its weekly meetings in May and June, the task force has been engaged in the following:

  • Analysis of other institutions’ (the Penn State University Library and the University of Michigan) and other campus programs’ promotional paths for academic professionals (College of Engineering and AITS) in order to identify elements that are desirable for a Library promotion program. The task force invited Maria Bonn to help better understand the University of Michigan Library’s program.
  • Early stage drafting of a recommendations document for the promotion program that outlines Eligibility, Procedures, Promotion Award, Review Criteria, and Supporting Documents.
  • Met with the L-CAP group to report the progress so far, answer to questions, and assess the expectations for the outcomes.

Next steps:

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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipient of Funding
The Research and Publication Committee (RPC) congratulates the following June recipient of RPC funding:

  • Dan Tracy, for graduate hourly help and participant incentives to support his study titled “Understanding Ebook User Behavior among LIS Students: Workflows and Workarounds.” This study seeks to understand ebook user behavior by taking a closer look at how academic ebook users—in this case, LIS graduate students—engage (or refuse to engage) with ebooks in both required (aka class textbook) and unrequired scenarios.

The Research and Publication Committee (RPC) encourages Library faculty and academic professionals who need support for their research activities to submit an application. There are no deadlines for submission; applications are reviewed on a rolling basis. Contact Carissa Phillips (choller@illinois.edu), RPC Chair, with any questions.
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ANNOUNCEMENTS: Recognizing Excellence

Please forward elected and invited external service appointments, honors, and awards information to Dan Tracy.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2016-2017.html.

May Meeting Highlights:

  • Bi-monthly reports were given by the following working groups:
    • Digital Production
      • Collection titles and descriptions from Medusa now appear in the Digital Library application, https://digital.library.illinois.edu/collections
      • Finalizing processes to merge administrative and descriptive metadata so that CONTENTdm collections can be migrated this summer
      • Medusa can now be used to manage digitization projects and work queues
      • Finally, an overview of the new Media Reformatting Lab, with pictures, was provided
    • Repositories, Preservation, and Access
      • Helenmary Sheridan is the new Repository Coordinator
      • Illinois Data Bank is live
      • IDEALS was upgraded to the latest version which includes a REST interface, batch uploader, and performance improvements
      • ProQuest deposit is now optional for theses deposited into the Vireo ETD system
    • Web
      • Working on a new header template which can be used across the Library
      • Suzanne Chapman is developing content author and style guides to improve consistency across web pages
      • Beginning to work on a new staff directory application
      • A CAPT task force was established to develop a Library intranet
  • The need for graphic design support was discussed

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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of June 30, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-july2016

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HR NEWS: Retirements

  • Madeline Gibson, June 30, 2016
  • Melanie Krueger, May 31, 2016

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HR NEWS: In Memoriam

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IT NEWS: Library IT Personnel Changes
It is with mixed emotions that we announce several staffing changes in Library IT.

  • Tim Vruwink’s last day will be Friday, June 24th. Tim has been an outstanding contributor in the Infrastructure Management and Support (IMS) group and will be missed. However, he isn’t going far; Tim is moving North of Green to work with our colleagues at Engineering IT Shared Services.
  • Lillian Helms, who has been a steady and helpful presence at our Help Desk, is also leaving us. Lillian’s last day is Friday, July 1st. Lillian has a new job in her chosen profession of Aerospace Engineering. Congratulations to Lillian.
  • Without any mixed emotions, we are very pleased to announce that Michael Nelson, our new Data Analyst, will be starting on Friday, June 24th. Michael comes to us from the University of Illinois Alumni Association.

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IT NEWS: Intranet Task Force
As an important step in our progress towards a more user-friendly and modern library website, CAPT has charged a cross-departmental group to investigate, plan, and execute the creation of a separate, employee-focused website. We estimate that about half of the 16,000 pages we have on the library website are specifically for library employee needs (e.g., meeting notes, reports, forms, etc.). As you can imagine, this makes it difficult for library users to find what they need and for us to find what we need! The project is in the early stages of needs gathering and identifying available platforms, but more information will be available in office notes as the project progresses.  For more information, you can contact Megean Osuchowski, mosucho2@illinois.edu, who is chairing the group.
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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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If you would like to submit content for the August issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, July 22, 2016.

June Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES



ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: ClimateQUAL Update: Focus Groups Coming This Summer
Cindy Ingold, Gender Studies and Multicultural Services Librarian

In my April update, I said that the Library is working with the Center for Training and Professional Development to convene focus groups in late May or early June to delve deeper into the issues raised in ClimateQUAL. After careful thought and discussion with staff from the Center and with Dean Wilkin, we have decided to schedule the focus groups for later this summer. We do want your feedback and suggestions about how to improve the organizational climate, but we want to do this the right way. I know one concern folks have within the Library is that we have so many meetings, searches, and other events going on that at times we do not hear about these events soon enough to plan accordingly. Here is what we have planned for the focus groups. There will be five focus groups: one for faculty, one for academic professionals, one for civil service staff, one for library managers, and an open session to allow folks who could not attend any of the others to give input. The first four focus groups will be held the week of July 25, and the last focus group will be held the following week. The theme of the focus groups will be communication within the Library. Two facilitators from the Center will lead each focus group posing the same set of questions to every group. Questions will be mailed to participants one week before the scheduled focus group. All information gathered in the focus groups will be confidential. The Center will prepare a report based on feedback from the five sessions which will include next steps and recommendations about how we can improve communication within the Library. Please note that the focus groups will not be the only opportunity to provide feedback. Another recommendation that I also hope to work on this summer is to create an anonymous online form where Library personnel can provide feedback at any time about issues or concerns related to the organizational climate. Information about ClimateQUAL at the University Library can be found at http://www.library.illinois.edu/assessment/climatequal. Let me know if you have any questions about the focus groups or about other issues related to the ClimateQUAL survey. I know that Dean Wilkin and the three AULs JoAnn Jacoby, Beth Namachchivaya and Tom Teper are also happy to answer questions.
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ANNOUNCEMENTS: Centralized Image Repository for Administrative and Marketing Images
A centralized image repository is now available to facilitate collaboration, access, and file management amongst library employees for internal administrative and marketing images. This project is an extension of the University Library’s Flickr account (https://www.flickr.com/photos/illinoislibrary/) where images have previously been hosted, though this new repository uses a Library licensed platform (Shared Shelf) which offers more complete metadata options in order to increase access.

While Shared Shelf is primarily used to manage still images, it also supports video, audio, and document file types.

To gain access to this resource, please contact Sarah Christensen (schrstn@illinois.edu) to get set up.
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ANNOUNCEMENTS: Mortenson Associates Program
The Mortenson Associates Program will run from May 25th – June 21st this year. The group of international librarians will participate in professional development workshops and tours at the University of Illinois, ALA, University of Chicago, OCLC, College of Business’ Subsistence Marketplaces Conference, and Ohio State University, to name a few. Additionally, all are invited to attend a Chai Wai and 25th Anniversary Mortenson Center Event with the Associates, co-sponsored by the International and Area Studies Library, Center for Global Studies and UNESCO Center for Global Citizenship on “Why UNESCO Matters: Libraries & Information for All” on June 6th: 3:00-4:30 in International Studies Building room 101. Here are the 2016 Associates and their library friends:

  1. Godwin Afabende, Cross River State College of Education, Nigeria.
    Library friend: Kirsten Feist
  2. Barbara Chase, University of the West Indies Cave Hill, Barbados.
    Library friend: Karen Hogenboom
  3. Hyunju Kim, National Library of Korea
    Library friends: Patricia Lampron and MJ Han
  4. Nicholas Graham, National Library of Jamaica
    Library friend: Joe Lenkart
  5. Muhammad Tariq, COMSATS Institute of Technology, Pakistan
    Library friend: James Whitacre

For more information about the Chai Wai or Associates Program, contact the Mortenson Center.
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ANNOUNCEMENTS: Residence Hall Libraries
Gretchen Madsen Webb, Residential Life Librarian
Laura J. Poulosky, Senior Library Specialist

The Urbana Residence Hall Libraries are closed for the summer, while the Ikenberry Commons Library will be open from 10 am to 2 pm starting on Tuesday, May 31st, for the summer.  The Residence Hall Libraries are being consolidated from seven locations to four locations, so staff will be busy working on consolidation over the summer.  The locations which have now been permanently closed, as of the end of the spring semester, are the Busey-Evans, LAR, and PAR Libraries.  The libraries which will re-open with extended hours in the fall are the Allen, FAR, and ISR Libraries in Urbana and the Ikenberry Commons Library in Champaign.
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ANNOUNCEMENTS: Research and Publication Committee Announces Funding
The Research and Publication Committee (RPC) congratulates five people who were awarded funding in May to support their research and its dissemination:

  • JJ Pionke, for support in her travel to Hong Kong to present her paper on “Sustainable Library Services for All” which will be published in the official conference proceedings of the Academic Librarian 4 conference. This research incorporates data from a previously funded RPC project.
  • Kyle Rimkus, Chris Prom, and Bethany Anderson, for graduate hourly help in conducting their study on “Evaluating Preservation Risk in Born Digital Electronic Records.” This project aims to conduct an evidence-based audit of preservation risk in the library’s most problematic collections of born digital electronic records.
  • Atoma Batoma, for travel to support his project titled “Toward a Pragmatic Framework for African Onomastics: Example of Kabye Proper Names.” As part of this work Atoma will attempt to ascertain the main categories of Kabye names, and the cultural motivations behind the bestowal of names, to contribute to the debate on African proper names and to onomastic science in general.

The Research and Publication Committee (RPC) encourages Library faculty and academic professionals who need support for their research activities to submit an application. There are no deadlines for submission; applications are reviewed on a rolling basis.
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ANNOUNCEMENTS: Recognizing Excellence

Please forward elected and invited external service appointments, honors, and awards information to Dan Tracy.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/.

April Meeting Highlights:

  • Bi-monthly reports given by the following working groups: Electronic Resources, Search, Discovery, and Delivery, and Cataloging and Metadata.
  • Heidi Imker gave a presentation on the Illinois Data Bank Repository.

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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of May 31, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-june2016

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HR NEWS: In Memoriam

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IT NEWS: Escape the Main Library Renovations
If you need to escape renovation work in the Main Library this summer, ACES 509 and the Library IT Help Desk loanable technology pool are available to accommodate your needs:
http://www.library.illinois.edu/it/helpdesk/howto/libraryrenovation.html

Also, remember to check with your supervisor before relocating to a remote location.
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IT NEWS: Summer Hardware Replacements
All circulation desk workstations will be replaced this summer with a brand new model from HP, the EliteDesk 800 G2 Mini. These are very compact and will be mounted directly to the back of the monitor stands.

We also plan to replace public printers this summer with most of the work performed by student employees.

If you have questions about either loanable technology or hardware replacements please contact the Help Desk.
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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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If you would like to submit content for the July issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, June 17, 2016.

May Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

FY17 Budget Hearing Remarks
Note: The University’s budget hearing process changed this year and involved a more intensive analysis and discussion of the budget narratives submitted. Each hearing began with remarks from the dean of the school or college. My remarks follow.

I want to start by discussing the process that brought the Library to the conclusions you have in our budget narrative. We in the Library undertook a thoughtful and broadly engaged process to integrate our strategies with the way that we invest the entirety of our funds. We undertook our strategic planning process in concert with our budget planning process, and ensured that both of those conversations were broadly inclusive. Read more…
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ANNOUNCEMENTS: Illinois Research Connections Now Publicly Available
Illinois Research Connections (IRC), the new searchable web portal that showcases Illinois research expertise, is now publicly available: http://experts.illinois.edu. IRC currently provides profiles for more than 1,800 STEM and social science faculty and institute researchers and is populated with more than 101,000 publications and growing, as the database is updated weekly with new publications indexed in the Elsevier Scopus database. Faculty and researchers are encouraged to review and edit their profiles at this time. FAQs and update instructions are located at http://go.illinois.edu/IRC.

Please note: the goal has always been to be inclusive and representative of all disciplines on campus, including the arts and humanities. To achieve this goal the Library is currently working to pull publications information from non-Scopus sources. The portal will ultimately grow to include up to 2,500 faculty and researcher profiles all in one central location. In time, grants and patents information will be added to IRC as well.

Leadership of the IRC effort will transition over the summer. IRC Project Manager Rebecca Bryant’s last day was April 29. The Library is actively recruiting for her successor and we anticipate making an appointment sometime this summer. For the interim, please refer all questions to the irc-help@illinois.edu email. The Library IT Help Desk is monitoring the email, referring questions about communication and outreach to Beth Namachchivaya (sandore@illinois.edu), and technical questions to Bill Ingram (wingram2@illinois.edu).

IRC is supported by the University Library/Office of the Vice Chancellor for Research (OVCR).
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ANNOUNCEMENTS: EBSCO Usage Consolidation
Reporting for our largest 38 vendors, the EBSCO usage consolidation and uploading service provided at the University Library provides its users usage statistics that may be integral when making decisions on what e-resources are of the most value. To access the usage consolidation reports, follow the directions below:

Go to www.ebsconet.com
Customer Code: CG44999
Username: EBSCO
Password: EBSCOEBSCO
Click on “Usage Consolidation” link on the upper left corner right above the EBSCOnet logo.

For any other e-resource usage statistics, please follow the following path: G:\Collections Info\EResourceUsageStats. When usage statistics are needed beyond those that can be provided by our EBSCO usage consolidation service, Library faculty and staff will make a request to the resource provider and save the usage statistics from the following years to this folder for future use.

If for any reason the e-resource vendor is not listed in the aforementioned locations, please submit an E-Resources Usage Statistics Form located at the following link: http://www.library.illinois.edu/assessment/eresources/

If you have questions or need assistance, please contact Esra Coskun at coskun@illinois.edu.
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ANNOUNCEMENTS: Update from the Task Force to Create a Promotional Path for Academic Professionals in the Library
The task force’s main goal is to identify and recommend to the Executive Committee and University Librarian the steps required to establish a promotion program for Academic Professionals (APs) within the Library. This newly appointed task force has met five times since late March. As part of its work over the next several months, the task force intends to make recommendations that include establishing an overarching AP promotion program that includes one or more paths. The task force has devoted the first month of its existence to establishing a set of principles and an assessment plan to guide the work of identifying, assessing, and developing promotional paths for APs. As its next step, the task force intends to assess existing programs on campus and at other institutions to identify elements that are desirable for a Library promotion program.

In addition to guiding the work of the task force, we intend to share the set of principles and assessment framework with APs, faculty, and staff to gather early input about the important high-level goals and desired elements of the Library’s AP promotion program. The task force includes a liaison from the Library Committee on Academic Professionals (LCAP)—Josh Harris. The task force has submitted an interim report to the University Librarian and the Executive Committee. In May and June we plan to develop the framework of a promotion program along with examples of promotion paths, and to hold a series of forums in July and August to incorporate feedback and suggestions from APs, faculty, and staff that will shape the program.

The charge, membership, meeting summaries, and background information are available at the task force web page in the Committee handbook:
http://www.library.illinois.edu/committee/task_force_promotional_path_APs_library/Membership_Charge.html
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ANNOUNCEMENTS: Research and Publication Committee Revises Award Policy, Makes Three Awards
The Research and Publication Committee (RPC) encourages Library faculty and Academic Professionals who need support for their research activities to submit an application to the RPC. There are no deadlines for submission; applications are reviewed on a rolling basis. The Committee’s revised award policy—with additional details on applying for conference travel and registration in specific circumstances—is available at http://www.library.illinois.edu/committee/rpc/rpcpol.html.

The RPC congratulates four people who were awarded funding to support research this past month:

  • Antonio Sotomayor, for travel to Cuba to pursue his research that studies the role that the Young Men Christian Association (YMCA) played in the politics of United States expansion into Cuba. This research is part of a book project that will compare and contrast the YMCA in Cuba and Puerto Rico in order to discern patterns of U.S. imperialism, relating particularly to the study of Latin American religion and sport.
  • Harriett Green, for funding to support conference registration at the 2016 International Congress of Qualitative Inquiry, to be held on the University of Illinois Urbana campus. Harriett’s invited research paper—“Digital Humanities and Qualitative Inquiry: Digging into Data on a Large Scale”—will be published in the proceedings of the conference.
  • Erin Kerby and Christie Wiley, for funding to support focus groups and transcription of focus group interviews in their study “Experiences in Managing Research Data: Graduate Students and Post-Doctoral Researchers in the Sciences.”

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ANNOUNCEMENTS: Recognizing Excellence

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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of April 29, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-may2016

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IT NEWS: Library IT No Change Period
Leading up to and during finals, Library IT will observe a no-change period to avoid accidental outages during this critical time for our services. Changes may still occur to address security or stability issues, but anything that can wait until after finals will be delayed.

Following precedent, the Library will follow a different schedule from Technology Services.

  • Library IT will avoid changes from May 2, 2016, 12:01 AM through May 13, 2016, 11:59 PM
  • Technology Services will avoid changes from May 5, 2016, 12:01 AM through May 17, 2016, 11:59 PM

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IT NEWS: Use Caution When Opening Email Attachments
Because of the recent ransomware scam that has affected campus, we want to remind everyone to use extreme caution when opening any attachments received through email. If you receive a message with an attachment from a person or organization you do not know, do NOT open the attachment. The malicious attachments could look like anything, for example, Microsoft Word documents or Adobe PDF documents. To learn more about the recent attacks visit this website:
https://techservices.illinois.edu/news/2016/beware-ransomware-scam
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IT NEWS: Library IT Infrastructure Migration (Update)
As reported last month, Library IT has begun a project to migrate our production servers to Technology Services’ Virtualization Power Plant (http://itpowerplant.illinois.edu/initiatives/virtualization/).

We recently hit our first milestone in the server migration—successfully migrating early adopters to the Virtualization Power Plant. The migrations have been scheduled in waves according to the type of service:

  • Early adopters (April 25)
  • IT administration (April 28)
  • Web (May 18)
  • Collections (May 19)
  • Databases and printing (May 23)
  • Archives (May 24)
  • Grainger (May 25)
  • The rest (May 26)

The scheduled completion is May 31.
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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Technology Prototyping Service Open House

technology_prototyping_open_house_Spring_2016

May 5, 1-3pm, Room 149A and 149B Undergraduate Library

The team would like to showcase several of the technologies developed and in development this semester. All Library staff and faculty are invited, but is also open to the public. Our portfolio page lists all the projects we worked on this semester: http://sif.library.illinois.edu/
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If you would like to submit content for the June issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, May 20, 2016.

April Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Proposed Classics Move to the 2nd Floor
The Executive Committee (EC) is considering a charge to convene a Classics NSM (New Service Models) Team to coordinate the relocation of the Classics collections from the 4th floor to the 2nd floor space adjacent to the Literatures and Languages Library and to merge the services, staffing, and administration of Classics and Literatures and Languages. EC will be discussing the charge in early April, following the end of the comment period on March 28th.

This direction builds on a longer arc of conversation going back a decade, continuing most recently with the Main Library Humanities Hub Planning Team and in the budget reduction planning last spring and this fall. The charge before EC originally suggested placing Classics materials in 200, but based on conversations with the Literatures and Languages Library, the Classics Department, and with other stakeholders in the Library, we are now considering placing the Classics circulating collections in 225 Library (the current Literatures and Languages Library space) to support easier browsing, better oversight of less commonly-held items, and more flexible staffing. The Literatures and Languages circulating collection would then go into the Reading Room (200 Library), along with the Literatures and Languages reference materials and serials already in that space. The non-humanities reference materials are slated to be moved mostly to Stacks Reference, which has recently expanded its footprint and the Government Documents to 5W Stacks, alongside other Superintendent of Documents (SuDoc) materials.

When the candidates for Classics/Research and Information Services Librarian position come for on-campus interviews later this spring we should have a clear picture of where this is headed and to be able to bring the new librarian into an environment of strong collaboration between the University Library and Classics Department.

In parallel, but over a slightly longer time horizon, another group with overlapping membership will be charged to lead the University Library and campus discussions about the development of a “humanities collaborator” and digital scholarship center on the 2nd Floor of the Main Library. Inspired by the call to create a “common campus space, physical and metaphysical, where we can regularly encounter each other to generate and exchange creative, dynamic, and innovative new knowledge” articulated in the January 2015 Report of the Interdisciplinary Working Group of the Humanities, we see an opportunity to become an important node in the network of scholarly communications in the humanities and related disciplines on campus. With the relocation of Content Access Management (CAM) this summer, the Library has an opportunity to build on the successes of our growing programs in the digital humanities and the Scholarly Commons by creating a hub for research consultations, collaborative scholarly work, and events in a central campus space long known as the “Laboratory for the Humanities.”

Questions or suggestions are welcomed and can be sent to JoAnn Jacoby.
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ANNOUNCEMENTS: Library’s Participation in the CIC Shared Print Repository
As announced last year, the University Library is contributing serial volumes to the shared collection of print journal backfiles at the CIC Shared Print Repository (SPR). Eventually some 250,000 volumes will be housed in the Repository. The Library has completed its contribution to this initiative and sent over 38,000 volumes to the storage facility at Indiana University. The serials supplied to the CIC Shared Print Repository consists of titles available from Elsevier, Springer, and Wiley publishers that correspond to volumes we also have access to via electronic backfiles. Further information and updates regarding the CIC Shared Print Repository can be found at the CIC website (https://www.cic.net/docs/default-source/library/cic-shared-print-update-2016-01.pdf?sfvr). Representation in the online catalog of these serial titles contributed to the CIC Shared Print Repository can be viewed at http://vufind.carli.illinois.edu/vf-uiu/Record/uiu_3694592.
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ANNOUNCEMENTS: Summer Research Laboratory Grant Funding
The Summer Research Laboratory at Illinois (SRL) on Russia, Eastern Europe, and Eurasia is open to all scholars with research interests in the Russian, East European and Eurasian region for eight weeks during the summer months from June 13 until August 6. The deadline for grant funding is April 15 and is fast approaching! To apply, click here.
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ANNOUNCEMENTS: ClimateQUAL Update
Cindy Ingold, Gender Studies and Multicultural Services Librarian

As you read in the March Library Office Notes, I am working with Dean Wilkin to help set an agenda for the next steps for ClimateQUAL. A small group, including the AULs, met with John and me in late February to prioritize the recommendations from the ClimateQUAL Response Team. We have decided to work with the Center for Training and Professional Development to convene focus groups in late May or early June to delve deeper into the issues raised in ClimateQUAL. We want to get your feedback and suggestions about how to improve the organizational climate, to make this the kind of workplace that you want to be a part of. Please note that as we continue to work with the data from ClimateQUAL, we are also moving ahead with suggestions that have come from you. The last Library update was recorded so that those who could not attend the meeting in person could view it at a later time. A new committee has been formed to look into promotional paths for Academic Professionals. The Staff Development and Training Committee and the Diversity Committee are committed to working on improving the climate. Finally, let me just say that while we did discover some areas where our organization can improve, we have much to celebrate. Our Library has a strong climate for organizational justice, many of us feel positively about the Library and the work we do, there is minimal amount of interpersonal conflict in units, and many of us feel like we can work together as teams to accomplish tasks. Remember that information about ClimateQUAL can be found at http://www.library.illinois.edu/assessment/climatequal. You may want to take another look at the recommendations from the Response Team. You can also send your comments and questions to me, Dean Wilkin, or other members of the Library Administration. This is a process that we will all shape together.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of March 31, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-april2016

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HR NEWS: ALA Scholarship Civil Service Award Winner
Alex Cabada and Jianying Shou were selected to attend this summer’s ALA Conference in Orlando (June 23-28). A session will be planned for later in the summer for Alex and Jianying to talk about their experience at the conference.
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HR NEWS: Performance Evaluations/Job Description Updates
Please refer to the LIBNEWS email on 3/22/16 at 10:23 am.

  • New Timeline established. Period of review is January 1 through December 31 each year
    -April 1: all employees and supervisors will have received a copy of the most current Job Descriptions available for each employee
    -Q&A Sessions in Room 106 on April 4 at 11:00 am and again on April 26 at 9:00 am
    -April 1 through April 15: employee should review job description and make suggested changes for their supervisor
    -April 15 through May 6: supervisor and employee finalize job description updates
    -May 6 through May 15: supervisor has completed the performance evaluation and has met with the employee, with opportunity for employee comments
    May 16 Deadline: all signed job descriptions and completed performance evaluations to be turned into Aneitre Johnson in Room 127 of the Main Library

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HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to the Business & Human Resources Service Center (BHRSC).

  • Grainger – 100% Library Specialist Deep Night Shift (midnight – 8:00 AM) posted and Master Referral #1 received

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HR NEWS: New Employees

  • Ian Iverson-Curry began as 50% Library Specialist with CMS on March 15, 2016

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HR NEWS: Separations

  • Alex Bragg resigned, 50% Library Specialist from CMS, effective January 2, 2016

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HR NEWS: Retirements

  • Mike Cinker, effective March 1, 2016

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HR NEWS: In Memoriam

  • John Shumard, passed away on March 11, 2016

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IT NEWS: Library IT Infrastructure Migration
The hardware supporting the Library’s information technology virtual infrastructure is nearing the end of its life and needs to be replaced. This hardware supports about 140 production and test servers and over 300 terabytes of storage in total. The servers and storage are currently distributed between the Data Center Shared Services’ colocation facility in the Digital Computer Lab, north of Springfield, and also the Main Library’s data center.

In the next two weeks, Library IT will migrate the first wave of virtual servers to the new Virtualization Power Plant (http://itpowerplant.illinois.edu/initiatives/virtualization/), run by Technology Services. The project is expected to be 100% complete by July. Thanks to the Virtualization Power Plant, we expect to spend about half of what it originally cost to provision our infrastructure in 2011.

Servers will need to be shut down, reconfigured, and restarted, taking about 10 minutes for each one. We’ll communicate and schedule these as appropriate, but the impact will not be much more than is required for monthly patching. Keep an eye on LIBNEWS for more details.
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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Library Pedometer Challenge
April 4-May 1
Walk around the World with Mortenson Center Partner Libraries.
Details sent via LIBNEWS on March 29, 2016.
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EVENTS AND TRAINING: Edible Book Festival
Monday, April 4
University YMCA (1001 S. Wright Street, Champaign)

  • 8-10 am – Participants drop off edible entries
  • 10-11:30 am – Judging and photography
  • 11:30 am – Public viewing begins
  • 12:15 pm – Welcome and judges’ commentary
  • 12:45 pm – Eating of books!

http://www.library.illinois.edu/ediblebooks/
https://www.facebook.com/CUEdibleBooks
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EVENTS AND TRAINING: 2016 Reference Services Retreat
Tuesday, April 5, 2016, 8:30 am – 4:45 pm, Channing Murray Chapel Room
(http://www.channingmurray.org/#!visit_us/c1uje)

See the March Library Office Notes for program and schedule.

Please note the updated information for the following session:
2:30 pm – 2:50 pm
Introduction: Joe Lenkart
Moderated discussion
Consultation Models and Services: Past, Present, Future
20-25 min
Q&A
Registration link

Please direct any questions or comments to the organizing team:
Joe Lenkart (lenkart@illinois.edu), Erin Kerby (ekerb@illinois.edu), David Ward (dh-ward@illinois.edu), and Melanie Emerson (memerson@illinois.edu).
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EVENTS AND TRAINING: India’s Daughter Documentary
April 5, 7-9pm, Spurlock Museum
Join the International and Area Studies Library for a screening and discussion of India’s Daughter as part of National Sexual Assault Awareness Month and International Week at the University of Illinois.

ABOUT THE FILM
The recently released BBC documentary India’s Daughter, by Leslee Udwin, captures the story of the brutal rape and murder of a young medical student on a bus in Delhi in December 2012. Banned by the Indian Government, the film has raised important questions about violence against women.

A panel discussion will follow the screening, examining the documentary and its ban by Indian Government through the lens of law, media, history, and gender politics.

Cosponsored by the International and Area Studies Library, The Women’s Resources Center, Center for South Asian and Middle Eastern Studies and U.S. Department of Education Undergraduate International Studies and Foreign Language program and the Center for Global Studies.
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EVENTS AND TRAINING: Celebrate the Winners of the 2015 Image of Research Competition
Please join the Scholarly Commons and the Graduate College at a celebration and exhibition of the posters that are finalists for the Image of Research competition, Graduate Edition. Awards will be announced at the reception for first, second, and third prize as well as honorable mentions and the people’s choice award. This is a chance to see the range and depth of graduate student research across departments and colleges. The reception is in Room 104 Illini Union from 4-6 on April 6.
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EVENTS AND TRAINING: Celebrate Library Workers Day
National Library Workers Day is April 12.

  • Fun survey email submitted by the Social Committee to help recognize our fantastically talented diverse workforce. Information to be presented in the Main Hallway beginning April 1, 2016
  • Library Worker Appreciation Continental Breakfast and gift on April 12, 9:30 – 11:00am, Room 127

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EVENTS AND TRAINING: NISO Webinar: Supporting Women & Minorities in Technology
April 13, 12-1:30pm, 106 Main Library
http://www.niso.org/news/events/2016/webinars/apr13_webinar/

ABOUT NISO
Throughout the year the National Information Standards Organization (NISO) offers cutting-edge programs on standards issues and exploratory workshops on emerging topics.
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EVENTS AND TRAINING: Anti-oppression Workshop Series
The goal of the Anti-Oppression Workshop Series, by Kristyn Caragher, is to expand the conversation of diversity and inclusion to include discussions of power and privilege. In addition, the Series aims to help participants develop concrete strategies and practices they can use in their workplace and community in order to help create a more equitable and just society.

  • Workshop #3: Anti-racist librarianship: strategies from moving from awareness to action
    Wednesday, April 13 (10am) Library 106 or Thursday, April 14 (2pm) Grainger Commons
    What is anti-racist librarianship and how do we move from awareness to action? This final workshop seeks to get us to think more deeply about strategies to shift the conversation from diversity and inclusion to engaging more deeply with anti-oppressive practices that lend themselves to creating structural change.

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EVENTS AND TRAINING: Investiture of John P. Wilkin
April 15, 3pm, Funk ACES Library, Heritage Room

You are cordially invited to attend the Investiture of John P. Wilkin as the second Juanita J. and Robert E. Simpson Dean of Libraries. Reception immediately following.

This is an approved Library event, and all staff are encouraged to attend. Staff should request time for the event from their supervisor, and be sensitive to coverage issues for the unit.

For more information, contact the Office of Advancement at 333-5682 or friends@library.illinois.edu.
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EVENTS AND TRAINING: Planning and Implementing Successful Meetings Workshop
April 20, 10-12pm, 106 Main Library
The purpose of the workshop is to assist meeting leaders and participants to successfully manage and participate in meetings so that they are productive for everyone. Outcomes for the workshop include understanding the types of meetings, the key elements of successful meetings, and the tools for conducting effective meetings as well as how to utilize these tools.

The workshop will cover the following topics:

  • Types of Meetings
  • Meeting and Agenda Planning
  • Purpose and Outcomes of Meetings
  • Decision Making
  • Participant Roles
  • Follow-Through

Presenter: Jan Ison, Consultant, Coach, Meeting Facilitator

Please register on the Staff Calendar:
http://www.library.illinois.edu/calendar/staff/
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EVENTS AND TRAINING: Designing Culture, Creating Multidisciplinary Collaboration
The Library is a co-sponsor of the following event.

Design Dialogues Speakers Series: Inaugural Lecture
“Designing Culture, Creating Multidisciplinary Collaboration”

Anne Balsamo, Dean of the School of Media Studies at The New School in New York City

Friday, April 22 – 11A-12P, NCSA Auditorium (1205 W Clark St, Urbana, IL on the University of Illinois campus)

Anne Balsamo serves as the Dean of the School of Media Studies at The New School in New York City. Her most recent book, Designing Culture: The Technological Imagination at Work (Duke, 2011), examines the relationship between culture and technological innovation, with a particular focus on the role of the humanities in cultural innovation.

For more details, see http://go.illinois.edu/design_dialogues.
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EVENTS AND TRAINING: Budget Hacks Workshop 
April 26, 1-2pm, 106 Main Library

Kathy Sweedler from the U of I Extension Office will present the Library-sponsored workshop, Budget Hacks, as part of Money Smart Week.

Budget Hacks is a new presentation that we’ve developed to help people understand some of the “whys” that explain why we make the spending decisions that we do. Using research-based information, we cover money personalities, impulse spending, decision fatigue, and some behavioral economics insights. Then we go into strategies for how an individual can create an individualized spending plan. The goal is for people to walk away ready to work towards their financial goals, including modifying their spending.
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EVENTS AND TRAINING: GREAT Customer Service RECOVERY
April 28, 12-1pm, 106 Main Library
Discussion of how to handle service recovery issues (the process of solving problems and returning dissatisfied or frustrated patrons to a state of satisfaction during service encounters).
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If you would like to submit content for the May issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, April 22, 2016.

March Library Office Notes

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

ClimateQUAL Next Steps
Most of you will be aware of the work we undertook to examine our organizational climate. That work, which involved our use of the ClimateQUAL survey a year ago, was intended to help us better understand our organizational strengths and weaknesses and to structure our work (giving attention to the organizational climate) going forward. I am grateful for the outstanding work done by the ClimateQUAL Working Group in conducting the survey, and the ClimateQUAL Response Team in drafting recommendations for our work going forward. Those recommendations can be found on the Library’s website along with other ClimateQUAL documents. Read more…
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ANNOUNCEMENTS: Learning Analytics Initiative
John Wilkin, Dean of Libraries and University Librarian

The field of learning analytics has made an impact on many aspects of higher education. In the recent years there has been some success in applying learning analytics in academic libraries (University of Wollongong, University of Minnesota, etc.). With the goal to map the University Library’s impact on student success and retention, I have appointed a team of three local members: JoAnn Jacoby, Lisa Hinchliffe and Jen-chien Yu (lead) to conduct an investigation on learning analytics within the UIUC context. Dr. Martha Kyrillidou (GSLIS Research Associate and Principal of Martha Kyrillidou & Associates) will be a research partner for the local team.

The project will gather data from across the Library for analysis, with careful attention to the Library’s privacy and data security policies as well as regulations governed by the Institutional Review Board (IRB) for the protection of human subjects. Detailed information about the project will be shared once the scope and timeline are finalized. I encourage you to provide assistance to the team and contact the members if you have any questions or concerns.
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ANNOUNCEMENTS: Veterinary Medicine Library Transition
Over the next year, the Veterinary Medicine (Vet Med) Library will be transitioning from the traditional service model currently in place to an embedded librarian model. This transition will coincide with a major renovation of the current library space to create a number of collaborative learning rooms for the College of Veterinary Medicine, scheduled to begin in November 2016. Erin Kerby (Veterinary Medicine Librarian) will remain stationed at Vet Med as liaison to the college along with a small reference collection to support clinical work and research, while other staff and the circulating collections will be relocated to new homes elsewhere in the University Library system.
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ANNOUNCEMENTS: Demand Driven Update
Lynn Wiley, Head of Acquisitions

Here’s an update on Demand Driven programs for University Press titles from JSTOR and Project Muse.

You may remember we are running two pilots on these books to get wide access to the ecopy this year. Both the programs are new to the providers as well as us so we are learning as we go. By way of background, we historically have bought 56-58% of the print content offered by these vendors. For those bought, approximately 70% circulated at least once with many at high rates.

The Collection Development Committee (CDC) has charged a small task force to collect data and present it back to CDC this spring; Steve Witt, Kirstin Dougan, Peg Burnette and Lynn Wiley are on the group assisted by George Gottschalk and GA Rebecca Ciota,

JSTOR: we are buying any book that has had 11 or more downloads. All 3 campuses have access. We had access to over 36,000 titles. To date we have bought 245 titles, over 6,000 books have been used at least once; the total pages viewed and chapters downloads done together = 22,216. Each campus contributed funds and each campus owns a copy. We paid list price plus half again to own 3 copies. Users are accessing the JSTOR platform and using these book chapters much as they would a journal article. In 4 months the funds were expended and the program is suspended as of February 22, 2016. The titles we bought are in VUFind thanks to Willy Kries with a few more to be added this week as prices are reconciled.

Project Muse: we paid that vendor ahead for an evidence-based demand program. Here we have access to 31,500 titles activated on their platform with full MARC (MAchine-Readable Cataloging) records loaded, for one year of use. We then buy those that have high use after collecting that data with the task force deciding upon criteria to apply to a final purchase. Over 500 books have seen chapter downloads that are ten or higher. We have five more months to go before we look at use data to then select titles to own. Project Muse unique titles covered 1,611 titles with section downloads of 17,000.

Publishers with high-use Project Muse titles were Johns Hopkins, Rutgers, and the University of Michigan while JSTOR high-use publishers included Princeton, UPenn, and Yale. Titles from the last ten years of copyright dates were the majority of high use for both vendors.

As far as disciplines, JSTOR was History, Math, and Sociology; PMuse was Social Science, History, and then the Performing Arts.

The Task Force will prepare full reports on both programs for CDC later this year.

DDA1 DDA2

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ANNOUNCEMENTS: Jane Block and Marek Sroka Awarded Research and Publication Committee Grants
The Research and Publication Committee (RPC) is delighted to announce two awards this month to Jane Block and Marek Sroka to support their research:

  • Théo van Rysselberghe: Avant-garde classicist: Jane Block
    The award to Jane, professor emerita, will support her research project titled “Théo van Rysselberghe and André Gide: New Perspectives.” The total award is $3,427, which is to be used for travel to Paris to consult two private and one public archival collections pertaining to the artist Théo van Rysselberghe (1862-1926) and author André Gide, the winner of a Nobel Prize in 1947. Jane intends to incorporate her findings into the final chapters of her book entitled, “Théo van Rysselberghe: Avant-garde classicist” which will be published by the French publisher Classiques Garnier.
  • The Inter-Allied Book Center in London and the Restoration of Czechoslovak and Polish Libraries: Marek Sroka
    The RPC award to Marek of $460 will support the purchase of documents from The National Archives (United Kingdom) to support his research project titled “The Inter-Allied Book Center in London and the Restoration of Czechoslovak and Polish Libraries.” His study focuses on the role of the Inter-Allied Book Center in London in the post-WWII cultural reconstruction of Czechoslovak and Polish libraries, and he intends to make a conference presentation based on the research, and to publish an article in a peer-reviewed journal.

Library faculty and academic professionals who are seeking seed funding for research projects should check out the Research and Publication Committee guidelines for applications: http://www.library.illinois.edu/committee/rpc/process.html. RPC reviews applications on a rolling basis, and the Committee welcomes questions. Feel free to contact Carissa Phillips, Committee Chair (choller@illinois.edu).
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ANNOUNCEMENTS: IAS Promotes Research, Outreach, and Blog
The International & Area Studies Library is proud to share its latest activity with you. Latin American & Caribbean Studies Librarian Dr. Antonio Sotomayor has published a book (The Sovereign Colony: Olympic Sport, National Identity, and International Politics in Puerto Rico); three outreach events are nearing on the horizon (two in March are listed below); and our Glocal Notes blog continues to produce a diverse variety of rich content. Thank you for participating in our success and we invite you to follow us on social media (Facebook page).
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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of February 29, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-february2016

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HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Oak Street, Library Specialist, 50%, 1st register received, will begin interviews soon

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HR NEWS: Separations

  • Dmitry Tartakovsky, Library Specialist, Grainger Engineering Library and Information Center, accepted position with Slavic Review as Managing Editor, effective February 12, 2016

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IT NEWS: Medusa Digital Library Service
The Medusa Digital Library Service, a collaboration between the Scholarly Communication and Repository Services, Digital Preservation, and Content Access Management (CAM) units, extends the Library’s existing in-house Medusa preservation repository to enable public access to digital assets.

A beta version of this system, hosting a collection of Sanborn Fire Insurance Maps, is available from on-campus at this URL: https://digital.library.illinois.edu/. The image server used by the system, also developed in-house, leverages the IIIF (International Image Interoperability Framework) standard to provide access to the highest resolution master images, which can be quickly zoomed and panned in the web browser or downloaded for free. We will be making improvements and adding new collections to this system throughout the spring and summer.

Try it out. There is a feedback button in the upper-right corner of the page accessed via the URL above. All comments are welcome.
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IT NEWS: New Public Workstation Images
New software is now available on authenticated public computers at the Undergraduate Library (UGL). Available software includes:

  • Adobe Photoshop: photo editing software
  • Adobe Illustrator: graphic design software
  • Adobe Premier: video editing software
  • ArcGIS suite: digital mapping tools
  • MATLAB: data analysis and algorithm development software

Any students, faculty, or staff looking to use one of these applications can go to any authenticated public machine in the UGL to work on projects. All session information is erased after the patron logs out of the computer.
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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Undergraduate Library Spring Open House
(Featuring the Student Art Gallery Grand Opening)

A&Dexhibit
This March, the Undergraduate Library will host an open house highlighting new services and additions to its space, including the brand new Student Art Gallery. In partnership with the School of Art & Design, this exciting space showcases the amazing talents of undergraduate students and highlights both the artistic achievements and educational opportunities students have on campus to a broad audience. The Open House will also feature tours and information about the Undergraduate Library’s digital media content creation resources, including its audio recording booth and green screen filming studio, as well as new spaces like its student respite room for relaxing and de-stressing.

Stay tuned for more details on dates and times via LIB-NEWS and social media, and contact Lori Mestre (lmestre@illinois.edu) or David Ward (dh-ward@illinois.edu) for more details.
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EVENTS AND TRAINING: Chai Wai Event: Brazil & Rio 2016 Olympics
March 8, 3-4:30pm
International and Area Studies Library, 321 Main Library

Let’s talk about what the Olympics means for Brazil. Who does it include? Who does it exclude? Does it promise economic gain? For whom? Is the nation prepared to receive so many international guests? Featured panelists include:

  • Dr. Werner Baer (Economics)
  • Dr. Laurence Chalip (Recreation, Sport, and Tourism)
  • Dr. Synthia Sydnor (Kinesiology)
  • Dr. John Karam (Spanish & Portuguese)

The moderator will be Dr. Antonio Sotomayor, Latin American and Caribbean Studies Librarian.
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EVENTS AND TRAINING: INNER VOICES Social Issues Theatre Presents Side Eye
March 9, 7pm
Undergraduate Library

TELL_SIDE_web_final

INNER VOICES Social Issues Theatre addresses timely and often difficult social and health issues through performances followed by post-performance dialogues. Additionally, the program provides an opportunity for students to be actively engaged in the process of creating and performing social issues theatre through four courses that students may enroll in for academic credit. Touring shows that range from health concerns such as substance abuse, sexual health, and body image to social issues such as hate crimes, gender identity, and socioeconomic status are offered each semester.

Side Eye is a look at the way we look at one another across societal divides focusing on microaggression (approximately 20 minutes in length) with a discussion to follow in Rm 291 UGL.

INNER VOICES webpage: https://counselingcenter.illinois.edu/innervoices
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EVENTS AND TRAINING: Anti-oppression Workshop Series
The goal of the Anti-Oppression Workshop Series, by Kristyn Caragher, is to expand the conversation of diversity and inclusion to include discussions of power and privilege. In addition, the Series aims to help participants develop concrete strategies and practices they can use in their workplace and community in order to help create a more equitable and just society. Watch Library Office Notes for another workshop in the series scheduled for April 13 and 14.

  • Workshop #1: Setting the Stage: What is anti-oppression training?
    Wednesday, March 16 (10am) Library 106 or Thursday, March 17 (2pm) Grainger Commons
    The purpose of this workshop is to define and discuss the anti-oppressive/anti-racist framework the series is operating from. To that end, we will discuss the difference between diversity training and anti-oppression training, and in particular how it relates to both higher education and librarianship.
  • Workshop #2: Intersectionality: the key to anti-racist action
    Wednesday, March 30 (10am) Library 106 or Thursday, March 31 (2pm) Grainger Commons
    This workshop will focus on intersectionality as a starting point for exploring the ways in which our identities intersect with systems of power and oppression and therefore, impact the ways in which we perceive and interact with one another. Using our experiences as frame of reference, together we will begin to discuss practices for naming and calling out systems of oppression in our community and workplace.

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EVENTS AND TRAINING: Peace Corps and The University
March 30, 3-4:30pm
106 Main Library

Did you know that several members of Illinois’s faculty and staff began their careers with Peace Corps service in various foreign countries? Come hear about how being a Peace Corps Volunteer led them to their roles today as global-minded educators, administrators, and more here at Illinois.

Panelists:

  • Joseph Lenkart (Russia), International Reference Librarian, International and Area Studies Library at Illinois
  • Nick Dunn (China), International Advising Specialist, University of Illinois International Student and Scholar Services (ISSS)
  • Alison Dunn (China), Assistant Professor, Mechanical Science and Engineering at Illinois
  • Lauren Karplus (Swaziland), International Visitors and Protocol Specialist, Illinois International

This is a jointly sponsored event with Peace Corps at Illinois.
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EVENTS AND TRAINING: 2016 Reference Services Retreat
The program and registration for the 2016 Reference Services Retreat are now available.  See below.  Please note that each session has a unique registration link.  If you go to the staff calendar, each session appears separately under its title (all color coded dark orange).

Day:  Tuesday, April 5, 2016
Time:  8:30 am – 4:45 pm
Location:  Channing Murray Chapel Room
(http://www.channingmurray.org/#!visit_us/c1uje)

Please direct any questions or comments to the organizing team:  Joe Lenkart (lenkart@illinois.edu), Erin Kerby (ekerb@illinois.edu), David Ward (dh-ward@illinois.edu), and Melanie Emerson (memerson@illinois.edu).

Many thanks to JoAnn Jacoby and Beth Woodard for their support and assistance in organizing this event!

2016 Reference Services Retreat Program & Schedule

Morning Sessions

8:30 am – 8:50 am
Introduction: Joe Lenkart
Speaker #1: Suzanne Chapman
Presentation Title: User Experience at UIUC Library
20-25 min
Q&A
Registration link

9:00 am – 9:50 am
Introduction and Discussion Prompt: David Ward
Panel Discussion: Reference Service Models
Panelists: Kelli Trei, Cara Bertram, Ali Krogman, Heather Simmons, Wendy Gregory
Registration link

10:00 – 10:20 am
Introduction: David Ward
Speaker #2: Jen-chien Yu
Presentation Title: Reference Assessment Techniques and Resources
20-25 min
Q&A
Registration link

10:30 am – 11:20 am
Introduction and Discussion Prompt: Joe Lenkart
Panel Discussion: Patron Privacy at Service Points
Panelists: Lynne Rudasill, Melody Allison, Valerie Hotchkiss, Rand Hartsell
Registration link

11:30 am – 11:50 am
Introduction: Melanie Emerson
Speaker #3 Heidi Imker
Presentation Title: Research Data Services
20-25 min
Q&A
Registration link

Afternoon Sessions

1:00 pm – 1:20 pm
Introduction: David Ward
Speaker #1: Beth Sheehan
Presentation Title: Training Opportunities for Service Hubs
20-25 min
Q&A
Registration link

1:30 pm – 2:20 pm
Introduction and Discussion Prompt: Melanie Emerson
Panel Discussion: Strategies for Library Assessment (Traditional and New Metrics)
Panelists: Jen-chien, Bill Mischo
Registration link

2:30 pm – 2:50 pm
Introduction: Joe Lenkart
Speaker #2: Chris Prom
Presentation Title: Building a Faculty/Staff Expertise System the Agile Way
20-25 min
Q&A
Registration link

3:00 pm – 3:50 pm
Introduction and Discussion Prompt: Erin Kerby
Panel discussion: Marketing and Outreach
Panelists: Mara Thacker, Heather Murphy, Eva Miller, Miriam Centeno
Registration link

4:00 pm – 4: 20 pm
Introduction: Erin Kerby
Speaker #3 JoAnn Jacoby, Associate University Librarian for User Services
Presentation Title: Evolving Service Environments at Illinois
20-25 min
Q&A
Registration link

4:30 pm – 4:40 pm Concluding Remarks

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If you would like to submit content for the April issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, March 18, 2016.