July Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
Check back in August for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

We have now had two of our three Deep Dive sessions. The first was the “Transformative Learning Deep Dive” that took place in May. The second was the “Scholarship, Discovery and Innovation Deep Dive” and was held in June. The recordings of the formal presentations are available online at https://mediaspace.illinois.edu/channel/University%2BLibrary%2BStrategic%2BDeep%2BDive%2BSession%2B%25232/31245881. The opening talk by Dr. Antoinette Burton, incoming head of IPRH, was particularly thought-provoking. The open discussion follow up to the Deep Dive on Scholarship, Discovery and Innovation will be Wednesday, July 8, 2:00-3:00 pm in Library 428. The final Deep Dive will be on the Research Library Ecosystem and take place later this summer.

Finally, Strategic Planning Office Hours are scheduled in Library 434 in July at the following times:

  • July 8, 10:30-11:30 pm
  • July 16, 12:00 noon -1:00 pm
  • July 28, 111 am – 12 noon

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ANNOUNCEMENTS: IFLA and Illinois
Lynne Rudasill

The results of the biennial balloting for IFLA offices and standing committees are in! Illinois will continue to have a very strong presence in the IFLA organization with the following individuals serving on IFLA related sections:

  • Acquisition and Collection Development – Lynn Wiley
  • Continuing Professional Development and Workplace Learning – Mary Laskowski
  • Document Delivery and Interlending – Joe Lenkart
  • Information Literacy – Lisa Hinchliffe
  • Library Services to Multicultural Populations – Susan Schnuer
  • Library Theory and Research – Beth Sandore
  • Rare Books and Special Collections – Valerie Hotchkiss
  • Social Science Libraries – Lynne Rudasill

Their terms begin at the close of this year’s World Library and Information Congress in Cape Town, South Africa. We definitely want to invite you to the 2016 Congress which will be held in Columbus, Ohio, if you cannot make the trip this year. We also want to mention that Steve Witt is in his first year serving as the editor of the IFLA Journal.

Great international engagement on the part of the University Library, and some great librarians representing us!
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ANNOUNCEMENTS: Reference Management Team
Starting this summer with the next committee appointment cycle, the Reference Management Team will replace the Reference Services Committee and the Main/UGL Hub Management Team, integrating leadership and coordination of library-wide reference services. The core membership of the team will be individuals in positions with responsibility for managing reference services in each of the reference hubs (Life Sciences, Physical Sciences, and the Main/Undergraduate Library), as well as other stand-alone reference service points. The charge and composition of the Reference Management Team is posted with the June 1 Executive Committee meeting documents at http://www.library.illinois.edu/committee/exec/ExecutiveCommitteeMeetings2014-2015

In other reference-related news, please see the Reference User Survey report at http://www.library.illinois.edu/committee/ReferenceServices/documents/UserSurveyFinal.pdf

Thanks to the Reference Services Committee for their work conducting and sharing the results of this study!
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of July 1, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
search_status_july
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HR NEWS: Civil Service Performance Evaluations
It is time to complete performance evaluations for civil service staff. Evaluations should be conducted and completed before August 7, 2015. Training sessions for performance evaluations will be conducted on July 8, July 13, July 23, and July 28. Watch LibNews for announcements regarding location and times. Forms are available on the Library Human Resources website.
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HR NEWS: New Employees 

Faculty

  • Jessica Moyer, Visiting Reference Librarian and Visiting Assistant Professor, RRSS, June 16, 2015
  • Chloe Ottenhoff, Visiting Principal Cataloger and Visiting Assistant Professor, RBML, June 1, 2015

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FACILITIES: Project Information
Please visit the Office of Library Facilities webpage (http://www.library.illinois.edu/administration/facilities/) for project information (under Facilities–>Project Information).
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EVENTS AND TRAINING: Crochet Corner
Room 106 Library

crochet

Would you like to learn how to crochet?
Do you have question or a problem with a crochet project you are working on?
Or maybe you would like to take a break and work on a craft project while chatting with others?

Dates:
July 15th – 11:30-1:30
July 18th – 1-4pm
August 12th – 11:30-1:30
Sept. 16th – 11:30-1:30
Sept. 19th – 1-4pm

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If you would like to submit content for the August issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, July 22, 2015.

June Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

A Hiring Plan and Focusing on the Future 
I’m on my way back from the CIC library directors meeting and recently returned from the ARL meeting, so I owe you a report on discussions in those two groups, but I’ll save that for next month. For now, I’d like to focus on a couple of related topics–the question why we devote energy to a hiring plan during a time we’re modeling budget cuts, and generally the need to keep our focus on the future. Read more…
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

This summer features our three Deep Dive sessions. The first was the “Transformative Learning Deep Dive” that took place on May 1 with a follow-up open discussion on May 21. The discussion focused on Goal 2 of the Campus Strategic Plan (http://strategicplan.illinois.edu/goals.html#goal2). The formal presentations at the Deep Dive were recorded and are available online (https://mediaspace.illinois.edu/channel/University+Library+Strategic+Planning+Deep+Dive+Session/). Participants found “The Student Experience” (three undergraduate students sharing their experience of being transformed through their experiences at the University of Illinois) and “Transformative Learning” (Chuck Tucker, Vice Provost for Undergraduate Education and Innovation, sharing the campus goals and strategy for transformative learning) particularly informative.

The next event is the “Scholarship, Discovery and Innovation Deep Dive” and is scheduled for June 16, 9:00 am – 12:00 noon, with the follow-up open discussion on July 8, 2:00-3:00 pm. Details will be provided on LibNews and the Strategic Planning Blog. The final Deep Dive will be on the Research Library Ecosystem and take place in July.

Finally, Strategic Planning Office Hours are scheduled in Library 434 in June at the following times:

  • June 11, 3:00-4:30 pm
  • June 17, 2:00-3:00 pm
  • June 22, 10:30-11:30 am

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ANNOUNCEMENTS: Literatures and Languages Library’s New Configuration
The Literatures and Languages Library’s entrance and circulation desk is now on the west side of room 225 Main Library and opens on the north-south hallway. The west entrance will continue to be open during the LLL’s hours of operation.

As a result of the reorientation, faculty and staff have moved offices. You will find us at the following locations:

225A Seminar Room (same place)
225C Bob Cagle
225E Harriett Green
225F Graduate Students
225G Stuart Albert and Carl Graves
225H Paula Carns

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ANNOUNCEMENTS: Advancement Welcomes Two New Major Gift Officers
The Office of Advancement has welcomed Tiffany Rossi and Maggie Wave as
major gift officers.

Tiffany Rossi

Tiffany Rossi

Tiffany Rossi was last the senior director of advancement at the Caterpillar College of Engineering and Technology at Bradley University. Prior to joining Bradley, she served as a major gift officer for Illinois in the Colleges of LAS and Engineering. Tiffany brings incredible advancement skills and knowledge of the campus to the Library. She officially started on May 4.

Maggie Wave

Maggie Wave

Maggie Wave joined the team on June 1. Maggie is a College of LAS alum and spent three years as president of the college’s LAS Leaders, a student advancement organization. Upon graduation, she was accepted into the Teach for America program and has been teaching in Louisiana for the last three years. She returns with great knowledge of the campus and an unmatched love of the campus and Library.

We are incredibly excited to have Tiffany and Maggie joining the Library team and look forward to working with them as we continue to build support for the Library’s mission. Their work will be especially vital when the new campus campaign officially kicks off in 2017.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of May 29, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
search_status_june

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HR NEWS: Civil Service Staff Openings
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Music and Performing Arts Library, Library Assistant, 50% – CLOSED without hire

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HR NEWS: New Employees 

Faculty

  • Dr. Clara Chu, Director, Mortenson Center and Distinguished Professor, Mortenson Center, June 1, 2015

Academic Professional

  • Eleanor Dickson, Visiting Digital Humanities Specialist, Scholarly Commons, June 1, 2015
  • Tiffany Rossi, Director of Development, Library Advancement, May 4, 2015
  • Maggie Wave, Assistant Director of Development, Library Advancement, June 1, 2015

Civil Service

  • Hueih-Lirng Laih, Library Specialist, with specialty factor, Library Acquistions started in her new position on May 18, 2015
  • Candice Woodrum, Accountant I, Library Business Office, started in her new position on May 22, 2015
  • Millie Wright, Library Specialist, 50%, Oak Street, started in her new position on May 26, 2015

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HR NEWS: Separations

  • Mickie Bailot, Senior Library Specialist, Collection Management Services, retired May 8, 2015
  • Lyn Petrie, Senior Library Specialist, Grainger Engineering Library and Information Center, retiring effective June 20, 2015

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FACILITIES: Project Information
Please visit the Office of Library Facilities webpage (http://www.library.illinois.edu/administration/facilities/) for project information (under Facilities–>Project Information).
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EVENTS AND TRAINING: Poplin and Paper: Four Centuries of Fashion in Print
May 18-September 9, 2015
RBML, 346 Main Library

poplinpaper

The term “fashion plate” is layered with meanings. It is a portrait depicting not an individual but rather an outfit that a clothier can supply. It is also frequently used to describe someone who wears the latest styles. But a plate is also a printing term, describing an illustration transferred to paper during the printing process.

This exhibition explores the interdependence between fashion and print to communicate ideas not only about what people wore, but also about those who produced and experienced these images. The exhibition begins with early modern surveys of national costumes, which sought to codify the diverse cultures that Europeans encountered around the world. It then traces emerging interrelationships among fashion plates and the periodical press, commercialism and the performing arts, and the subsequent evolution of various communities of readers and consumers. It culminates in the emergence of fashion photography, a new medium of expression for fashion in print that still shapes its viewers today.

The exhibition is curated by Anna Chen, Curator of Rare Books and Manuscripts. The exhibition will be on view Monday through Friday, 8:30am to 5pm, in the Rare Book & Manuscript Library at the University of Illinois at Urbana-Champaign.
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EVENTS AND TRAINING: CPR Training for Adults, Children and Infants plus AED Training
The Library will be once again offering this workshop, Tuesday, June 2, from 9-11:30 in the ACE’s Heritage Room. Completion of the class will result in certification.

Please sign up on the Staff Training Calendar:
http://il.evanced.info/illinoisedu/lib/eventcalendar.asp?libnum=1

There is a 24-hour cancellation policy so people on the waiting list can make arrangements to attend.
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EVENTS AND TRAINING: Research Data Service Meet & Greet New Staff
The Research Data Service (RDS) will host a Meet and Greet on June 12th from 4-5 PM in Room 308 of the Main Library for new research programmer Colleen Fallaw and data curators Elise Dunham and Elizabeth Wickes. The RDS team is working in collaboration with others in the Library (and beyond) to develop services that meet data management and stewardship needs on campus, including developing a repository for public access to research data and providing researchers with expert guidance on creation and execution of data management plans (DMPs). We hope to see you at the RDS Meet and Greet!

Also look for a special RDS Interest Group meeting later in June to review upcoming expectations around research data that have emerged from recently released Public Access Implementation Plans. The OSTP Public Access Memo from 2013 and these subsequent plans address both publications and research data. Although we’ll focus on the research data requirements, we will point you towards resources that have systematically covered both for quick reference.
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EVENTS AND TRAINING: Learning to be GREAT
June 17, 9:00-Noon – Main Library 106

Please join us for a workshop based on our GREAT Customer Service Guidelines: http://www.library.illinois.edu/administration/services/great.html. Shirley Stelbring from Learning Alliances will lead the training, under the auspices of the Staff Development & Training Committee. The GREAT guidelines were developed by the User Services Advisory Committee as a tool for training and evaluation.

Register for the workshop at: http://bit.ly/1EhLggx

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If you would like to submit content for the July issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, June 17, 2015.

May Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

Budget Reductions
Given the current state budget news, it will come as no surprise to any of you that the University will likely experience a reduction in its operating budget for FY16. The cut, whatever percentage it is overall, will not be applied uniformly across the University or the Library. I believe that the Provost will do his utmost to protect our Collections budget, and the campus administration has always been a good friend to the Library. But I also have no doubt that we will be expected to share in the fiscal pain. Read more…
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

We have finished up our series titled “Campus Strategic Plan Conversation: Exploration and Understanding.” The discussions were robust and exploratory, generating a number of different perspectives and ideas on how the Library can support and lead initiatives that engage and align with the Campus Strategic Plan.

We now turn our attention and efforts to the “Deep Dive” sessions, collaboratively developed with the Associate University Librarians – details have been provided via LibNews and are also on the Strategic Planning blog:

  • Teaching/Learning (May 1)
  • Research/Scholarship (June 16)
  • Research Library Ecosystem (July – Specific Date TBD)

Finally, Strategic Planning Office Hours are scheduled in Library 434 in May at the following times:

  • May 5, 10-11:30 am
  • May 20, 1-3:30 pm

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ANNOUNCEMENTS: RDS Welcomes New Staff
Plans to address public access to research have been pouring out of federal agencies in the last few months. Just in time, the RDS is thrilled to have new staff coming on board in April and May. Look for an event to meet Colleen Fallaw (programmer), Elizabeth Wickes (curator), and Elise Dunham (curator) towards the end of May.
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ANNOUNCEMENTS: Acquisitions Welcomes Chris MorganIMG_4965 cropped
Acquisitions is delighted to welcome Chris Morgan to the Library as the new Electronic Resources and Acquisitions Support Specialist. He comes to us from the University of Chicago Library where he worked as an E-resources assistant in Electronic Resource management and prior that as an acquisitions assistant for monographic orders in Technical Services. He has excellent experience with SFX and in library procurement and processing. In 2011 he served as Junior Fellow in the Recorded Sound Division of the Library of Congress where he worked on organizing and digitizing an unprocessed collection of recording industry ephemera, and presented his findings on the research value of the collection. Chris is a proud native of the south-side of Chicago (go White Sox!) and graduate of the public schools there. He has an MLIS from Dominican University and a BA in French from Northeastern Illinois University. He is a self-described music expert, especially jazz. Chris began work here in March of 2015 and many of you may have already met him by way of the SFX tickets he responds to online. Stop by Acquisitions in room 12 of the Main Library to say hello.
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ANNOUNCEMENTS: Camp Cursive Recurs at RBML
cursive
The handwriting is on the wall. Cursive is no longer taught in many grade schools, and we are discovering that many of our undergraduates cannot read or write cursive. Sure, who cares if you print all your notes—it might look a little childish to old fogies, but what’s the big deal? Fair enough, but what about the ability to read historical documents? Students who cannot read cursive are locked out of doing research on such notable figures in our collections as Carl Sandburg, Gwendolyn Brooks, Anthony Trollope or George Washington simply because they cannot read cursive. We don’t want to allow another generation to grow up without this important research tool, so we are repeating our wildly successful “Camp Cursive.” Open to kids ages 8-14, the camp will teach cursive, along with cool things like handwriting analysis and writing with a steel nib on Saturday, May 2.
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ANNOUNCEMENTS: Organizational Discussions within CAM
As many of you may know, Content Access Management (CAM) has been engaged in discussions over the last several months geared toward better defining its internal organizational structure. These discussions were not so much a reorganization as they are an attempt to better define areas of operational responsibility and commonality within the unit, and they were approached not so much as an effort to put chisel to stone as an effort to make a snapshot of the organization that could help guide the unit as it – like all units in the Library – continue evolving.

The leadership within the unit – consisting of Michael Norman, MJ Han, Qiang Jin, William Kries, Nicole Ream-Sotomayor, and Janet Weber – was asked to undertake these discussions with three things in mind: (1) providing opportunities for individuals at all levels throughout the unit to excel and develop professionally; (2) attempting to clarify, both internally to the unit and externally to the Library, the unit’s operational and management structure; and (3) preparing for discussions related to the unit’s long-planned move. During this time, they met with other unit and operational heads in the Office of Collections and Technical Services, with the AD for Facilities and members of his unit, and, just on April 30th, with the broader CAM staff.

Please look to the CAM website (www.library.illinois.edu/cam) for information on primary contacts for various areas, and feel free to ask questions or voice concerns should they arise.

Thank You,
Tom Teper & Michael Norman

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ANNOUNCEMENTS: Illinois Research Connections
The University Library in collaboration with the Office of the Vice Chancellor for Research is developing a new service called Illinois Research Connections. When launched later in 2015, Illinois Research Connections will be a publicly accessible, searchable web portal of research and scholarship for faculty and researchers across all disciplines on the Urbana campus that specifically addresses the first goal of the campus strategic plan, to “foster scholarship, discovery and innovation.” This service is being developed using the Elsevier Pure researcher information portal. Researchers’ profiles will contain name and appointment affiliation(s) and be updated weekly with publications indexed in Elsevier’s Scopus database. Learn more at http://publish.illinois.edu/researchconnections/.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of April 30, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
search_status_may

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HR NEWS: Civil Service Staff Openings
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Central Access Services – Library Specialist, Sun – Th, evenings, Closed without hire
  • Music and Performing Arts Library, Library Assistant, 50% – Offer made and declined, interviewing will continue
  • Content Management Services, Oak Street, Library Specialist, 50%, INTERVIEWING, Master Referral #3
  • Library Acquisitions, Library Specialist with specialty factor, Just opened, interviewing, Master Referral #1

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HR NEWS: New Employees 

Academic Professional

  • Elise Dunham, Research Data Curation Specialist (1 of 2), will start in her new position on May 16, 2015.
  • Mari Colleen Fallaw, Research Programmer, Research Data Services, started in this new permanent position on April 16, 2015.
  • Elizabeth Wickes, Research Data Curation Specialist (2 of 2) will start in her new position on May 16, 2015.

Civil Service

  • Allison Martell, Library Specialist, Social Sciences, Health, and Education Library, started in her new position on April 13, 2015.

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HR NEWS: Separations

  • Michelle Yestrepsky, Rare Book and Manuscript Library, resigning effective May 4, 2015.

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HR NEWS: Examination Revision for Library Series
The State Universities Civil Service System announced on April 17, 2015, that there will be a revision to the examinations for the Library Series effective June 15, 2015. Anyone on the Library Clerk, Library Assistant, Library Specialist, Senior Library Specialist and Library Operations Associate registers will be removed effective June 14, 2015. The registers will be void as of that date. In order to be on the registers after June 15, ALL applications will have to retest. Notice should have been received for all applications on the register from the Staff Human Resources Office. If an applicant views their Applicant Profile online, it says that the applicant is not currently on the register. Applicants may request the new exams at this time, and will be scheduled for June 15 or after. Questions should be directed to Library Human Resources or to Staff Human Resources, 333-2137.
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HR NEWS: Academic Professional Performance Evaluations (revised due date)
Administrative Council has approved the implementation of a new performance evaluation form for Academic Professionals. It was recently announced through LibNews that the form is now effective. The new form is available on the Library Human Resources home page (http://www.library.illinois.edu/administration/human/). The deadline for performance evaluations for academic professionals has been extended to the end of the day on May 15, 2015.
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FACILITIES: Project Information
Please visit the Office of Library Facilities webpage (http://www.library.illinois.edu/administration/facilities/) for project information (under Facilities–>Project Information).
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FACILITIES: MCORE Project
Thanks in part to a $15.7 million Federal TIGER grant, the Champaign-Urbana Mass Transit District, City of Champaign, City of Urbana and the University of Illinois at Urbana-Champaign are partnering to improve mobility in our communities’ core. This project will have a transformative impact unlike any previous transportation project in the communities’ history. All are welcome to attend a public meeting on May 5 (11:00 AM to 2:00 PM and 4:00 PM to 6:00 PM in the Illini Union Ballroom C) to provide input; for more information about the meeting or to follow the project, visit www.mcoreproject.com or refer to this MCORE Literature PDF.
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EVENTS AND TRAINING: Dog Therapy and De-stress Events
The Undergraduate Library, Grainger, and Funk Family ACES library will be offering a variety of stress relief programs for students during Finals Week. Therapy dog teams will visit each library from 2-4pm, starting Thursday, May 7th at ACES, then moving to Grainger on Monday May 11th and the Undergraduate Library on Tuesday, May 12th. The event at the Undergraduate Library will also host a number of additional campus and local partners helping students relax and prepare for Finals, including:

  • Representatives from the Campus Counseling Center
  • Stress Management Peer Mentors from McKinley
  • Chair Yoga sessions from Christine Janak (http://www.christinejanak.com/)
  • Other possible de-stress events to be announced later

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EVENTS AND TRAINING: Samuel Johnson and the Hookers’ Best Friend
May 13, 2015
3:00pm, The Rare Book & Manuscript Library

A No. 44 Society Event
For the last meeting of the 2014-15 No. 44 Society season, we welcome Paul T. Ruxin, who will talk about Samuel Johnson and the Revd. William Dodd, supporter of Magdalen Hospital for the Reception of Penitent Prostitutes, founded in 1758. Ruxin’s personal collection of the works of Samuel Johnson, James Boswell and their circle is among the most complete in private hands.
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EVENTS AND TRAINING: Poplin & Paper: Four Centuries of Fashion in Print
May 18 – September 9, 2015
8:30-5:00pm, The Rare Book & Manuscript Librarypoplinpaper
The phrase “fashion plate” is layered with meanings. It is a portrait depicting an outfit that a clothier can supply. It is also frequently used to describe someone who wears the latest styles. But a plate is also a printing term, describing an illustration transferred to paper during the printing process.

RBML’s summer exhibition explores the interdependence between fashion and print to communicate ideas not only about what people wore, but also about those who produced and experienced these images. The exhibition begins with early modern surveys of national costumes, which sought to codify the diverse cultures that Europeans encountered around the world. It then traces emerging interrelationships among fashion plates and the periodical press, commercialism and the performing arts, and the subsequent evolution of various communities of readers and consumers. It culminates in the emergence of fashion photography, a new medium of expression for fashion in print that still shapes its viewers today.

The exhibition is curated by Anna Chen, Curator of Rare Books and Manuscripts. The exhibition will be on display from May 18 until September 9 and can be viewed Monday through Friday from 8:30am to 5pm in the Rare Book & Manuscript Library at the University of Illinois at Urbana-Champaign.
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EVENTS AND TRAINING: Everyday Creativity
May 19, 9:00am – 12:00pm
Heritage Room, ACES Library

Please join us for a new workshop presented by Shirley Stelbrink, a training consultant with Learning Alliances.

Everyday Creativity is a workshop that investigates creative endeavors. They are not considered magic or mystical but is something simple. It can happen in just a moment – we look at something ordinary and see the extraordinary.

Creativity is often thought of as a phenomenon that belongs only to certain people. In this workshop, we assure that creativity is accessible. It’s within our grasp. With open minds and willingness to venture beyond what is expected, all can tap into their own creative abilities.

Sponsored by Staff Development and Training
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Would you like to see a Questions section in LON? If you have a library-related question and would like to see it answered in an upcoming issue, please send it to hmurphy@illinois.edu. Perhaps the answer will benefit the entire LON readership!

If you would like to submit content for the June issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, May 20, 2015.

April Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

Specialized Faculty
I’d like to use the opportunity of my monthly column in LON to share my opinion regarding the use of specialized faculty in the Library, and specifically to explain why I believe we must begin using specialized faculty (as described in Provost’s Communications 25 and 26, in particular) for some University Library positions. Read more…
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

One thread of feedback from the Library Retreat was that many people wanted to have a better understanding of the campus strategic plan as a framework for thinking about the Library’s strategic plan. As such, the Strategic Planning Steering Team invites everyone in the Library to learn more about the campus strategic plan by attending one of the following discussion sessions:

Campus Strategic Plan Conversation: Exploration and Understanding

  •     March 23, 3-4
  •     March 30, 10-11
  •     April 7, 12-1
  •     April 9, 2-3

All of the sessions will be held in 428 Library. Participants are encouraged (but not required!) to review the campus strategic planning website (http://strategicplan.illinois.edu/) and particularly the details on the Goals and related Initiatives (http://strategicplan.illinois.edu/goals.html) in advance. For detailed updates on the Strategic Planning process, see the Strategic Planning blog (http://publish.illinois.edu/librarystrategicplanning).

Later this spring, the Strategic Planning Steering Team is partnering with the Associate University Librarians for three “deep dive” sessions, which will be focused on these areas:

  • Teaching/Learning
  • Research/Scholarship
  • Research Library Ecosystem

These half-day sessions will included preparatory readings and begin to focus the content of the Library’s Framework for Strategic Action. More information about these sessions will be forthcoming soon.

Finally, Strategic Planning Office Hours are scheduled in 434 Library for April at the following times:

  • April 6, 2-4
  • April 17, 9-11
  • April 28, 9-11

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ANNOUNCEMENTS: Ithaka Graduate and Professional Student Survey Update
The University Library has contracted with Ithaka S+R to implement the Ithaka S+R Graduate and Professional Student Survey on our campus. Guiding the process is the Graduate Student Survey Working Group (comprised of representation from these committees: Collection Development, Library Assessment, Services Advisory, and User Education). The working group is being chaired by Lisa Hinchliffe. The original plan was to conduct the survey in Spring 2015; however, after the Working Group’s most recent review of the custom modules that we are collaborating on developing with Ithaka S+R, we determined that these modules are not yet ready for finalizing and deployment. As such, on the principle that we want to administer a quality survey and be confident in the data, we have adjusted the timeline for an October 2015 rather than April 2015 implementation. Please contact Lisa Hinchliffe (ljanicke@illinois.edu) if you have any questions about this change.
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ANNOUNCEMENTS: Overnight Access Hours Changing
The University Library limits overnight access to its facilities to Urbana campus students, staff, and faculty. Library users are currently required to present a valid i-Card for entry into the Funk (ACES) Library, the Grainger Engineering Library Information Center, and the Undergraduate Library after midnight.

On March 29, 2015, card-access hours for these three facilities adjusted as follows and will be in effect for the remainder of the spring semester:

Funk (ACES) Library:
Sunday – Thursday 10:00 p.m. – 3:00 a.m.

Grainger Engineering Library Information Center:
Sunday – Thursday 10:00 p.m. – 6:00 a.m.
Friday 10:00 p.m. – 12:00 a.m.
Saturday 10:00 p.m. – 12:00 a.m.

Undergraduate Library:
Sunday – Thursday 10:00 p.m. – 6:00 a.m.
Friday 10:00 p.m. – 12:00 a.m.
Saturday 10:00 p.m. – 12:00 a.m.

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ANNOUNCEMENTS: Sharing Stories of Impact
Scott Koeneman, Assistant Dean of Libraries for Advancement

I was reminded of an old saying recently, “No one graduates from the library, but no one graduates without the library.” We all know that supporting our students is only a part of the work of a library at a major research university like Illinois. Our faculty and staff are themselves working on ground-breaking research and are often the key to success in research efforts across campus.

One of the advancement office’s goals is to share the results of all that we do with potential donors, supporters, and campus leadership. We have started collecting comments from faculty about the impact of the Library on research that is garnering significant recognition. For example, we recently wrote to Chemistry Professor Martin Burke about the Molecule-Making Machine he and his students have created. The small molecules the machine makes will allow for the rapid development of new drugs. And the work is being covered in both academic and main-stream media. More information can be found here: https://www.youtube.com/watch?v=y_0wC5kDN3s

When we asked him about what impact the Library may have had in his work, Dr. Burke said, “…the UIUC libraries have played a critical and highly empowering role in all aspects of my group’s research, including our recently reported synthesis machine. Immediate access to a wide array of information is critical to everything we do. In particular, online and easily web accessible access to an extensive collection of online journals and search engines has been vital. My students and I use these services extensively, on and off campus, and we should continue to vigorously support the maintenance of world class and extensive resources in this regard. Of course we very often engage the major journals, but there have been many instances when timely access to a key paper in a non-major journal proved vital to advancing a project, and the deeper and more comprehensive the online resources, the more research will be enabled.”

Dr. Burke has agreed to let us share his comments with potential donors and supporters. We know there are probably hundreds of other stories like his, from the sciences and engineering as well as the arts and humanities. If you have been involved in supporting the work of our students and faculty in a meaningful way, or if you are aware of any stories of impact we should be sharing, please let us know. We look forward to telling all our stories.
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ANNOUNCEMENTS: Library Joins OCLC Research Library Partnership*
We have joined the OCLC Research Library Partnership and will explore the value of the Partnership. Our liaison is Roy Tennant, who welcomes your questions. OCLC lists the benefits and opportunities of the Partnership as:

  • The opportunity to work with similarly motivated institutions to collaboratively address changing architectural, workflow and service issues.
  • Invitations to Partners-only working groups that focus on high-priority needs and issues.
  • Invitations to Partners-only programs, educational events and symposia.
  • Working on areas of common interest with colleagues across the world and across sectors.
  • Sharing collections and continuing to build and refine resource-sharing capacities.
  • Improving the management of the cultural and scholarly record.
  • Contributing to the developing practices and economics of research information description.
  • Benefiting from data mining efforts to improve service and inform management of collections.
  • Helping to form community views of best practices in a range of key arenas.
  • Active engagement in the collaborative design of our collective future.
  • Serving on working groups

Lists include:

  • The Primary Sources Listserv is open to your staff with interests in rare books, archives, and special collections.
  • The Research Information Management Interest Group List is open to those with an interest in ways the library can better support scholarly research.
  • The Metadata Management Interest Group List is open to individuals involved in creating and using metadata (not just technical services staff).
  • Heads of Systems Listserv is open to staff with an interest in systems-related issues (not limited to Heads of such departments).
  • Announcements to Partners Listserv is used to communicate weekly updates with staff at OCLC Research Library Partner institutions about Partnership work, events, publications and participation opportunities. It is a moderated listserv open to all individuals from OCLC Research Library Partnership institutions, at all levels with all interests. (OCLC encourages as many of us as are interested to join this low-overhead, informative list.)

For more information about the lists or to sign up, visit http://www.oclc.org/research/partnership/lists.html. To get a sense of the outcomes of recent work, visit the publications page:
http://www.oclc.org/research/publications/reports.html.
*Originally posted in the May 2014 Library Office Notes.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of March 31, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
search_status_april.jpg
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HR NEWS: Civil Service Staff Openings
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Central Access Services – Library Specialist, Sun – Th, evenings, INTERVIEWING
  • Music and Performing Arts Library, Library Assistant, 50% – INTERVIEWING
  • Social Sciences, Health, and Education Library – Library Specialist – Sun – Th, evenings, INTERVIEWING
  • Content Management Services, Library Specialist, 50%, INTERVIEWING

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HR NEWS: New Employees 

Faculty

  • Adam Doskey, Visiting Curator of the Rare Book and Manuscript Library, will start in his new position on May 1, 2015.

Civil Service

  • Sally vander Graaff, Library Specialist, Central Access Services, March 16, 2015.
  • Hewitt Preston Wright, Library Specialist, 50%, Content Management Services, March 16, 2015.

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HR NEWS: Graduate Assistant Database
Thanks to the efforts of Donna Hoffman in Library Human Resources, along with Tom Habing and Robert Manaster in Library IT, the database of available graduate students who are applying for assistantships is now live! A link to the website is available on the Library Human Resources home page.
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HR NEWS: Academic Professional Performance Evaluations
Administrative Council has approved the implementation of a new performance evaluation form for Academic Professionals. It was recently announced through Lib-News that the form is now effective. The new form is available on the Library Human Resources home page. Performance evaluations for academic professionals will be due at the end of the day on Friday, May 1, 2015.
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FACILITIES: Project Information
Please visit the Office of Library Facilities webpage for project information (under Facilities–>Project Information). http://www.library.illinois.edu/administration/facilities/
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EVENTS AND TRAINING: Pedometer Challenge
The Library Wellness Committee is once again sponsoring the Pedometer Challenge from April 6 to May 3. Watch Lib-News for details.
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EVENTS AND TRAINING: Marcel Proust’s Vanishing Library
April 8, 2015, 3:00 p.m. in RBML
Caroline Szylowicz (Kolb-Proust Librarian and RBML Curator)

proust

A No. 44 Society Event
Marcel Proust’s life (1871-1922) was defined by reading and writing. He read about writing, and wrote about reading, and wrote about writing. Numerous books have been written about the books he read, and how these books influenced the books he wrote. But what ever became of the books themselves?
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EVENTS AND TRAINING: Bloodmobile
The Library is sponsoring the Bloodmobile on April 9 from 12-3.
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EVENTS AND TRAINING: Embracing Internationalization at the University Library
April 10, 2015, 3-4pm, Room 321, Main Library (Reception 4-5pm)

April 10 Flier

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EVENTS AND TRAINING: The Long, Sad Journey: Lincoln’s Funeral Train 
April 17, 2015, 12:00 p.m. in the Main Library (room 308)
Guy Fraker (Bloomington, IL based lawyer and Lincoln expert)
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EVENTS AND TRAINING: Save for Your Dreams: Financial Strategies and Steps to Empower You
The Library is hosting this event as part of Money Smart Week.

4/21/2015 11:30 AM – 12:30 PM, Main Library 106
Presenter Kathy Sweedler, Consumer Economics Educator, University of Illinois Extension

For more information go to http://www.moneysmartweek.org/. Free and open to the public.
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EVENTS AND TRAINING: Shakespeare’s Birthday Party
April 23, 2015, 3:00 p.m. in RBML

shakespeare

All are welcome and there’ll be cake and ale (non-alcoholic) for those who can recite fourteen lines or more from the immortal Bard!
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EVENTS AND TRAINING: Take Charge Illinois – Identity Theft
The Library is hosting this event as part of Money Smart Week.

4/24 11:30-12:30, Room 106
Presented by Patty Knepler of the IL Office of the Comptroller

Learn the many ways thieves steal your financial and confidential information. Learn how to protect yourself and your information against theft. Finally to address any concerns you might have and to share stories with others about identity theft.

For more information go to http://www.moneysmartweek.org/. Free and open to the public.
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EVENTS AND TRAINING: The Higden Manuscripts: Notable Endeavors for Pastoral Care in Fourteenth Century England
April 24, 2015, 3:00 p.m. in RBML
Eugene Crook (Florida St. Univ.) and Margaret Jennings (St. Joseph’s College)

The University of Illinois Rare Book & Manuscript Library holds copies of Higden’s Speculum curatorum (Pre-1650 MS 0072) and Polychronicon (Pre-1650 MS 0132). This talk is co-sponsored by the U of I Program in Medieval Studies.
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Would you like to see a Questions section in LON? If you have a library-related question and would like to see it answered in an upcoming issue, please send it to hmurphy@illinois.edu. Perhaps the answer will benefit the entire LON readership!

If you would like to submit content for the May issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, April 22, 2015.

March Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

Budgets (FY16)
You can expect a column on the budget each year about this time, depending in part on when the Library’s budget hearing takes place. Our annual hearing took place Friday, February 20th. Budget hearings for each school or college (and the Library) take place with members of the CBOC, a committee that includes faculty and representatives of the provost’s office. The budget process this year was colored by events in the state, even prior to Governor Rauner’s budget address earlier that week. Read more…
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

Strategic Planning Office Hours
A common theme on the feedback form from the Library Retreat was the value of Strategic Planning Office Hours for communication and feedback. As such, I’m pleased to announce the upcoming schedule – all held in Library 434 (across the stairwell from Library 428):

  • March 4, 9-11 am
  • March 12, 9-11 am
  • March 23, 1-3 pm
  • March 30, 3-5 pm

Anyone is welcome to stop by for informal conversation about strategic planning, the process, ideas, etc. If you can’t make one of these times or would like to have a conversation with a group (e.g., committee or unit), please don’t hesitate to ask for another time. Email Lisa Hinchliffe (ljanicke@illinois.edu).
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ANNOUNCEMENTS: The Mortenson Center Welcomes Rebecca McGuire
Rebecca McGuire Photo
Rebecca McGuire starts March 2nd as the Visiting Instructional Technology Specialist at the Mortenson Center. This is an Academic Professional position funded by grant funds. In her position Rebecca will assist with the development of a multimedia library leadership package for librarians worldwide. She will work with the Primary Investigator, Susan Schnuer, on research, design, and the shooting of videos. In addition she will be working ten hours a week in Undergraduate’s Media Commons.

Rebecca is finishing her degree at GSLIS. She has worked at Credo Reference as an instructional design intern. She volunteers at the Champaign Public Library and has worked on a human rights project in South Africa and an educational project for an orphanage in Nicaragua.

We would like to have Rebecca connect with colleagues all over the Library, please feel free to drop by and meet her.
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ANNOUNCEMENTS: Samizdat Collection 
The Rare Book & Manuscript Library and the International Area Studies Library are excited to announce the recent acquisition of our very own Samizdat Collection, including 14 Russian Literature books.

See “Samizdat or Underground?” event below.
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ANNOUNCEMENTS: Room Usage Assessment Survey
The Library IT, Library Facilities and Library Assessment are initiating a room usage assessment. The goal of this project is to assess user experience with conference rooms and computer labs in the library. To participate, we ask you to please take a moment to fill out a short survey, which is available on paper in Main Library Room 225, Room 323c, Room 428 (see photo below) as well as by the Key Sign In & Out log in the Dean’s Office.

This survey is not limited to library employees and all faculty, students or staff who attend library workshops or events can participate in the survey. The data collected through this project will be used to inform the Library Facilities and Library IT and determine ways to enhance your experience with these library spaces. Please email assessment@library.illinois.edu if you have any questions.
yu
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ANNOUNCEMENTS: Open Education Week Events
This year international Open Education Week (http://www.openeducationweek.org/) takes place March 9th-13th. The Office of Information Literacy is participating by hosting two events – one for the campus community and one internal event for all of us in the Library – on the topic of Open Educational Resources (OER). The use of OERs has been an ongoing conversation in our profession, as librarians are experts in finding, evaluating, and licensing open resources. Moreover, open education initiatives are well-aligned with library values as they are believed to increase retention, improve student learning, and further equal access to learning, regardless of socioeconomic status.

See below for more information about these two events:

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ANNOUNCEMENTS: OTRS Update
As of February 23, all OTRS queues were transitioned to the new system. The old OTRS interface will remain online through the spring semester, after which the database will be saved for future reference. Library IT will continue to work on improvements to the new OTRS system this spring.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of February 27, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
search_status_march
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HR NEWS: Civil Service Staff Openings
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Acquisitions – Library Specialist with Chinese Language Requirement – closed without hiring
  • Central Access Services – Library Specialist, Sun – Th, evenings, INTERVIEWING
  • Central Access Services – Library Specialist, M – F, days, INTERVIEWING
  • Content Management Services 50% – Library Specialist, INTERVIEWING
  • Music and Performing Arts Library 50% – Library Assistant – INTERVIEWING
  • Social Sciences,Health, and Education Library – Library Specialist – Sun – Th, evenings, INTERVIEWING

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HR NEWS: New Employees 

Faculty

  • Melanie Emerson, hired as the Head, Ricker Art and Architecture Library and Art Librarian, will start in her new position on March 1, 2015. (repeat from February)

Academic Professional

  • Rebecca McGuire, Visiting Instructional Technology Specialist, Mortenson Center, will start in her new position on March 1, 2015.
  • Christopher Morgan, Electronic Resources and Acquisitions Specialist, Library Acquisitions, will start in his new position on March 1, 2015.

Civil Service

  • Rosemary Trippe, Library Specialist, Library Acquisitions, February 11, 2015

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HR NEWS: Appointment Changes 

  • Alex Dolski, Research Programmer for Digital Library Projects, effective February 1, 2015

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HR NEWS: Separations

  • Kirk Hess, Digital Humanities Specialist, resigned effective February 22, 2015
  • M. Kathleen Kern, Associate Professor and Assistant Reference Librarian, resigned effective February 27, 2015.

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HR NEWS: ClimateQUAL Survey Now Live
ClimateQUAL is now live through March 14, 2015. This survey will give University Library Administration vital information as we move forward. We are hoping for maximum participation from Library employees for this survey. Any questions should be directed to Cindy Ingold (cingold@illinois.edu).
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HR NEWS: Thank You!
A huge thank you to units who have been editing and completing updates of positions descriptions. Library Human Resources is delighted to report that we are 98% complete!
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FACILITIES: Project Information
Please visit the Office of Library Facilities webpage for project information (under Facilities–>Project Information). http://www.library.illinois.edu/administration/facilities/
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EVENTS AND TRAINING: Samizdat or Underground?
3-4pm March 2, 2015 RM 321

Jonathan McNamara, Book dealer, Merchant Books, Paris. “Samizdat or Underground?”

McNamara will speak on the essential role Samizdat played in the social and publishing history of the USSR while examining the differences between Samizdat and Underground Russian literature in the 19th and 20th centuries.

As a book dealer, McNamara, an Irishman living in Paris, deals in Russian first editions, so he is ready for some lively conversations that cross various languages and cultural barriers. He handles books that are “completely subversive and outlandish” and claims that “every time one was published during the Soviet era it represented a triumph of man over the machine or conversely was subterfuge designed by the highest authorities to control the populace.” Dealing with a side of literary history largely unexplored, his mission is to find rare books that illustrate the complexities of Soviet publishing history.
Refreshments will be served.
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EVENTS AND TRAINING: Open Educational Resources (OERs) and Your Classroom (Campus Workshop)
March 10, 4-5 PM, Main Library, Room 314

Join the library in celebrating Open Education Week (March 9-13) in this workshop on Open Educational Resources (OERs). The workshop will help instructors learn more about how to find, use, and re-create open resources. Special consideration will be given to Creative Commons licensing, discipline-specific databases for finding resources, and evaluation methods to identify appropriate OERs for your students. All are welcome to come and learn about the benefits of OERs, as open education initiatives are important to retention, improved student learning, and equal access to learning. Please contact Lisa Hinchliffe, Coordinator for Information Literacy and Instruction, at ljanicke@illinois.edu, with any questions.
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EVENTS AND TRAINING: Furnishing the Authorial Mind: The Libraries of James Boswell and his Family 1695–1825
March 11, 3 PM, Rare Book & Manuscript Library

James Caudle will present Furnishing the Authorial Mind: The Libraries of James Boswell and his Family 1695–1825 on Wednesday, March 11 at 3 pm in The Rare Book & Manuscript Library

James Boswell (1740–1795), best known for his Life of Samuel Johnson and for his indiscreet private journals, owned several libraries during his lifetime, including personal city collections in Edinburgh and London, and a country-house collection (most of it inherited), in the rural mansion of Auchinleck in Ayrshire. In this talk, James Caudle, the Associate Editor of The Yale Boswell Editions, will examine how, during the ‘Long Eighteenth Century’, private collections of books like Boswell’s were seen by their owners not only as expressions to the community of their family’s permanence and status, but also as articulations of individual owners’ tastes and literary aspirations, and as inspirations for their own writings. Since Boswell is a well-known personage, and his library is unusually well-documented through several sources, a look at his library keys us into broader themes such as what books meant during the so-called ‘Age of Enlightenment’.

Please join us for the March 11 monthly meeting of The No. 44 Society. All are welcome!
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EVENTS AND TRAINING: Communicating the Value of OERs (Library Training Workshop)
March 12, 11am-12noon, Main Library, Room 314

The Office of Information Literacy and Instruction is coordinating a library-wide training on Open Educational Resources (OERs) in honor of Open Education Week (March 9-13). Visit www.openeducationweek.org for more information about events happening around the world. This session will teach all of us in the Library about what OERs are, why they are valuable, and how their value can be communicated to campus instructors. The workshop will focus specifically on using discipline-specific repositories of OERs for discovery, evaluating OERs, and re-use and copyright considerations. Everyone in the library is invited, particularly those that work closely with instructors who might implement OERs and could need library support. We hope that this will be the first of many conversations on how the library can support the Open Education movement. Please contact Lisa Hinchliffe, Coordinator for Information Literacy and Instruction, at ljanicke@illinois.edu, with any questions.
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EVENTS AND TRAINING: Chai Wai Series Panel Discussion
2:30-4 March 12, 2015 RM 321

Join us for our fourth Chai Wai Series in the International & Area Studies Library for a panel discussion on the Future of the European Union. Tea and Cookies will be served.
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EVENTS AND TRAINING: Images of Champaign-Urbana: Local Photographers Capture Our History
Wednesday March 18, 2015 at 7:00 pm
Urbana Free Library, 210 West Green Street

Photographers from across Champaign County have been capturing our history since the invention of the camera. Family events, national and local happening, landscapes and prairie-views- the moments of local life caught in pictures. Join a distinguished panel ph photographers from local studios and media as they share stories of photographing Champaign-Urbana.

Photographers include:
Larry Kanfer, Rober McCandless, Darrell Hoemann, Brian Stauffer, and panel moderator Jack Brighton

For more information, please contact the University of Illinois Archives Research Center at (217)333-7841 or visit archives.library.illinois.edu/slc.

This event is part of the Town & Gown Speaker Series.
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Would you like to see a Questions section in LON? If you have a library-related question and would like to see it answered in an upcoming issue, please send it to hmurphy@illinois.edu. Perhaps the answer will benefit the entire LON readership!

If you would like to submit content for the April issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, March 18, 2015.

February Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

Strategic Planning
I’d like to take this opportunity to write a bit about our strategic planning process, in part because of the unusual approach we’re taking, which is designed to maximize inclusion and idea exploration. Few of us have enthusiasm for planning of any sort, and particularly strategic planning. We’d prefer to be “doing” rather than “planning.” I hope that, through this process, we’ll all feel different about our planning and begin to see that our “planning” is a kind of “doing.” Read more…
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

We’re off and running! More than 200 Library employees gathered on Friday, January 9, in the Ballroom of the Alice Campbell Alumni Center for the Library Retreat, which served as the kick-off event for the Library’s strategic planning initiative. A full summary is posted on the Strategic Planning Blog (http://publish.illinois.edu/librarystrategicplanning/2015/01/12/library-retreat-jan9/), including the PowerPoint presentation and a summary of the Dean’s remarks as well as all the discussion prompts. If you were at the retreat, you might have wondered about the ten prompts that you didn’t discuss that day! We are busy compiling and analyzing the input from all of the activities and hope to have the results posted before mid-February at the latest. I’ve also had a chance to review a summary of the results from the retreat feedback survey. An overwhelming majority indicated that the retreat was a good use of time and that they learned something, felt listened to, and look forward to participating in future strategic planning activities. I’m grateful as well for the suggestions for how we might continue to improve the quality of the retreat and the ideas for our spring strategic planning events. Watch LIBNEWS-L for details of upcoming opportunities!
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ANNOUNCEMENTS: University of Illinois Library included in Top 10 Original Catalogers for FY14
In the OCLC Annual Report for FY14, which can be seen at http://www.oclc.org/en-US/annual-report/2014/worldcat.html, the University of Illinois ranked in the top ten for libraries contributing original cataloging records for the year. The Library added 13,642 records during this period. A large number of the records contributed included original cataloging of e-books, foreign language materials, locally digitized items, historical titles from the Library’s College Catalog collections (C. Collection), and titles cataloged by Rare Book & Manuscript Library (RBML) and Content Management Services (CMS) from the Cavagna Collection. Congratulations to the Library’s catalogers for consistently being in the top rankings for originally cataloged materials. For a list of the 13,642 titles (14,909 volumes) originally cataloged and added to OCLC WorldCat for FY14, see the spreadsheet at: https://uofi.box.com/s/xs4v7juk648n2sfmdi2or02ovfhdyq3d
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ANNOUNCEMENTS: ClimateQUAL Survey
This spring the University Library will participate in the ClimateQUAL survey which is administered by the Association of Research Libraries (ARL). ClimateQUAL®: Organizational Climate and Diversity Assessment is an assessment of library staff perceptions concerning (a) their library’s commitment to the principles of diversity, (b) organizational policies and procedures, and (c) staff attitudes. It is an online survey with questions designed to understand the impact perceptions have on service quality in a library setting. During January and February, members of the ClimateQUAL Working Group (Cindy Ingold, chair; Jim Cotter, Qiang Jin, Cindy Kelly, Sue Searing, and Jen Yu) are meeting with all library divisions and other units to answer questions about the survey. Information about the ClimateQUAL survey can be found at http://www.library.illinois.edu/assessment/climatequal. We strongly encourage everyone who is eligible to participate in the survey. Please email Cindy Ingold (cingold@illinois.edu) or Cindy Kelly (mokelly@illinois.edu) if you have questions.
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ANNOUNCEMENTS: HPNL receives Donations of Historic Newspapers
HPNL has received donations of historic newspapers from the Indiana State Library in Indianapolis, Kansas Historical Society in Topeka, and Brethren Historical Library and Archives in Elgin, Illinois. The collections include miscellaneous World War II era American newspapers (https://i-share.carli.illinois.edu/uiu/cgi-bin/Pwebrecon.cgi?DB=local&v1=1&BBRecID=7617520) and many rare titles such as the 1877-1916 issues of The Truth Seeker (the world’s oldest freethought publication founded in Paris, Illinois and later relocated to New York City), the 1845-47 issues of The New York Evangelist, and a complete run of United Front News 1970-72 (a unique African-American civil rights newspaper from Cairo, Illinois, held by only six other institutions in North America).
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ANNOUNCEMENTS: Illinois Campus Media Census Final Report Released
The Library’s Media Preservation Unit has recently completely and released the final report for its Campus Media Census project. In collaboration with the Center for Multimedia Excellence (CME) the two-phased Media Census attempted to determine the extent of audiovisual holdings across the campus. The study identified 408,492 physical audiovisual assets in 101 campus units, the majority of which represent obsolete or obsolescent “legacy” formats being stored in conditions detrimental to their long-term usability. As a result, this report recommends prioritizing campus-wide planning for a sustainable infrastructure for the efficient, cost-effective preservation of valued media content. The final report, along with related data sets, can be found here:
https://www.ideals.illinois.edu/handle/2142/50106 
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ANNOUNCEMENTS: Everyone is a Fundraiser
Scott Koeneman, Assistant Dean of Libraries for Advancement

As I continue to meet and get to know the faculty and staff of the Library, I am regularly told something along the lines of, “I could never do fundraising.”

The reality is, you are all fundraisers, from the staff in the advancement office to the graduate student answering “Ask a librarian” questions on-line. Every one of us has an impact on the faculty, students and members of the public who connect with us. And those impacts directly correlate with giving. Let me give you an example.

I recently met with a retired couple, let’s call them Mr. and Mrs. Jones, who met here as graduate students. They have been regular annual fund donors to the Library and have put the Library in their will. As I do with all donors I meet, I asked them why they invest in the Library. Mrs. Jones told me of one specific incident. She had finished her masters at Harvard and was working on her Ph.D. here. Harvard, she said, was known for their great library, but every time she went to it for help, she would be given minimal advice and pointed in the general direction of what she might be looking for. On her first trip to our library, she came looking for a specific volume, a dissertation. She guessed there might be 12 printed copies in the world. The librarian listened as she explained what she was looking for and asked her about her research.

As Mrs. Jones explained it, “She told me to have a seat and she would see what she could do. I honestly wasn’t expecting much. A few minutes later, out she walks and hands me the very thing I was looking for and a list of other materials I might want to consider. I couldn’t believe it.”

That one incident, that one contact, has stayed with her for more than 60 years. In doing the work you all do every day, you are fundraisers. Thank you.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of January 27, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search_status_february

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HR NEWS: Civil Service Staff Openings

  • Acquisitions – Library Specialist with Chinese Language Requirement – closed
  • Acquisitions – Library Specialist with German/French Language Requirement – continuing interviews
  • CAS – Library Specialist – evenings, waiting on master referral
  • CAS – Library Specialist vacancy closed without hire
  • CMS 50% – Library Specialist – continuing interviews
  • MPAL 50% – Library Assistant – waiting on master referral
  • SSHEL – Library Specialist – evenings, beginning interviews

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HR NEWS: New Employees 

Faculty

  • Melanie Emerson, hired as the Head, Ricker Art and Architecture Library and Art Librarian, will start in her new position on March 1, 2015.

Academic Professional

  • Rebecca Bryant, hired as Visiting Manager for Researcher Information Systems, for the Scholarly Commons, started in her position on December 1, 2014.
  • Crystal Sheu, hired as the E-Learning Specialist (formerly Information Literacy e-Learning Specialist) for the Office of Services, started in her position on December 16, 2014.
  • William Weathers, Web Developer and User Interface Specialist, Library IT, started in his position on January 1, 2015.
  • Krista Gray, Visiting Archival Operations and Reference Specialist for the Illinois Historical and Lincoln Collection, will begin in her new position on February 16, 2015.

Civil Service

  • David Griffiths, Library Specialist, Content Access Management, December 16, 2014

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HR NEWS: Appointment Changes 

  • Due to the resignation of Sarah Shreeves, Karen Hogenboom has assumed the role of Co-coordinator for the Scholarly Commons, effective January 5, 2015.
  • Tom Habing was appointed Interim Director of Library Information Technology. His two year appointment begins January 16, 2015.

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HR NEWS: Separations

  • Sarah L. Shreeves, Coordinator IDEALS, Co-coordinator, Scholarly Commons and Associate Professor, resigned effective January 5, 2015.

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HR NEWS: Weather 
We are now in the throes of winter and as the weather changes, employees are reminded that Weather-Related Information and FAQs are located on the Staff Human Resources website, shr.illinois.edu.
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HR NEWS: University Library Awards and Recognitions
The Committee for the University Library Awards and Recognitions is will be announcing nomination guidelines and deadline for the 2014-2015 Outstanding Undergraduate Student Employee. Watch LibNews for the announcement!!
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FACILITIES: Project Information
Please visit the Office of Library Facilities webpage for project information (under Facilities–>Project Information). http://www.library.illinois.edu/administration/facilities/
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EVENTS AND TRAINING: A Distinguished Past: Celebrating African American History in Early Champaign County

DistinguishedPast
“A Distinguished Past: Celebrating African American History in Early Champaign County” will be held Wednesday February 11th at 6:00 pm at the Douglass Branch Library, 504 E. Grove Street in Champaign. The event will feature speakers, exhibits, and refreshments. Join the Student Life and Culture Archives at the University of Illinois and the Champaign County Historical Archives for an exploration of early African American history through stories of the first black female students at the University of Illinois, pioneers in Homer, and early black soldiers in the county. Speakers include:

Tamara Hoff, University of Illinois Doctoral Candidate in Education
Ray Cunningham, Mayor of Homer, Illinois
Barbara Oehlschlaeger-Garvey, Director of the Museum of the Grand Prairie

For more information, call 217-333-7841 or visit archives.library.illinois.edu/slc.
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EVENTS AND TRAINING: A Nation in Tears: 150 Years After Lincoln’s Death

Lincoln
150 years has passed since the assassination of President Abraham Lincoln. To mark this milestone, the Rare Book & Manuscript Library will host an exhibition curated by John Hoffmann, head of the Illinois History and Lincoln Collections at the University Library. The exhibition, A Nation in Tears: 150 Years After Lincoln’s Death, will open on Lincoln’s birthday and close on the anniversary of the day of the President’s burial in Springfield, Illinois.
The exhibition will be previewed at the February 11, 3 p.m. meeting of the No. 44 Society, with remarks by John Hoffmann. All are invited.
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EVENTS AND TRAINING: Crochet Corner
New activity in the Library, open to the public!

Would you like to learn how to crochet?
Do you have question or a problem with a crochet project you are working on?
Or maybe you would like to take a break and work on a project while chatting with others?

Then we have the event for you! Gil Witte will be hosting Crochet Corner twice a month (one weekday and one Saturday) in 106 Main Library. Anyone is welcome to stop by.

Dates are:
Wednesday, 11:30-1:30, February 18
Saturday, 1-4pm, February 21
Wednesday, 11:30-1:30, March 18
Wednesday, 11:30-1:30, April 15
Saturday, 1-4pm, April 18
Wednesday, 11:30-1:30, May 13

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EVENTS AND TRAINING: Chair Yoga Breaks Continue in February
Feeling sleepy, stressed, sad, or sickly? Any or all of the above? Take some time for yourself to breathe deep, relax, and rejuvenate. During these 30-minute chair yoga breaks, we will focus on pranayama (yogic breathing) techniques that directly affect the parasympathetic nervous system, triggering the healing “relaxation response.” Yoga literally means “union,” so we will use this breath in connection with gentle movements and stretches to unify body and mind and to cultivate a state of calm, focused awareness. No yoga experience necessary, just bring you, an open mind, and perhaps a friend!

Christine Janak is a certified RYT-200 yoga instructor.

Tuesdays and Thursday, 11:00-11:30
Room 106 Main Library across from the Business Office

Register on the Staff Calendar:
http://www.library.illinois.edu/calendar/staff/
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Would you like to see a Questions section in LON? If you have a library-related question and would like to see it answered in an upcoming issue, please send it to hmurphy@illinois.edu. Perhaps the answer will benefit the entire LON readership!

If you would like to submit content for the March issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, February 18, 2015.

January Library Office Notes

ANNOUNCEMENTS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

CIC Library Directors Fall Meeting
Faithful readers will recall that I reported on the fall meeting of ARL directors in the November Library Office Notes. By all accounts, you all found that report scintillating, so I figured a similar report on the meeting of the CIC library directors would be appreciated. Read more…
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ANNOUNCEMENTS: RRSS Splits into Research and Information Services and the Scholarly Commons
As of January 1st, 2015, Reference, Research and Scholarly Services will split into two independent units: Research and Information Services and the Scholarly Commons.

The two units will continue to collaborate closely in a number of areas, including co-sponsorship of the Savvy Researcher Workshop series. The RIS will remain a part of the Office of User Services, while the Scholarly Commons will become a part of the Library’s Office of Research.

When the Scholarly Commons was first established in 2009, there was considerable benefit to being part of a larger unit with an encompassing vision to be a central gateway to the Library’s information and research services, supporting the development of research competencies through collaborative work with other scholarly support systems in the Library and on campus. This arrangement also allowed for individual responsibilities and positions to be gradually shifted toward new scholarly services as Scholarly Commons became established. The Scholarly Commons has now grown to the point where it can stand on its own and the scope and diversity of its service programs, which now include research data services, journal publishing, and robust GIS support, will benefit from closer alignment with the Office of Research.

Research and Information Services (RIS) will continue to provide leadership for the Information Desk and the Main/UGL Reference Hub, and coordinate Main Library tours and outreach programs for groups like the Osher Lifelong Learning Institute. RIS will also continue to lead content development for second level webpages, including the LEARN pages, LibGuides, the Online Reference Collection, and the Reference Rolodex, that support research across the disciplines and participate in graduate-level instruction programs, including the Savvy Researcher series as well as the ESL 500-level classes for international graduate students taught in collaboration with Cindy Ingold.

Following Sarah Shreeves departure on January 5th for a position as Associate Dean for Digital Strategies at the University of Miami, interim leadership for the Scholarly Commons will be provided by Merinda Hensley, who continues in the Co-Coordinator role, and Karen Hogenboom, whose appointment as Co-Coordinator starts January 6, 2015.

With Sarah’s departure, we have made arrangements for coverage of key areas for which she has been responsible. In several cases we will have a small team of people behind the scenes, but there will be a single point person.

IDEALS – Karen Hogenboom will be the point person. However, *please* continue to use ideals-gen@illinois.edu to ask questions or make requests about IDEALS support and issues. This mailing list will be seen by a small group of people who will be covering various aspects of IDEALS. In addition to Karen, Ayla Stein, MJ Han, Bill Ingram, and Seth Robbins will be providing the support for IDEALS.

Electronic Theses and Dissertations (ETDs) – Merinda Hensley will be the point person. However, *please* continue to use ideals-gen@illinois.edu to ask questions or make requests about ETDs support and issues. This mailing list will be seen by a small group of people who will be covering various aspects of IDEALS. In addition to Merinda, Ayla Stein, MJ Han, Bill Ingram, and Seth Robbins will be providing the support for ETDs.

Scholarly Commons Coordinating – Karen Hogenboom will be stepping into the Scholarly Commons co-coordinator role alongside Merinda Hensley.

Copyright – Arrangements are being made for someone to be the Lead for Copyright as part of Scholarly Commons activities. An announcement will be made early in January. Please direct user questions about copyright to the sc@library.illinois.edu listserv where the Scholarly Commons will help to manage the questions coming through.

Scholarly Communications and Publishing – Merinda Hensley will continue to manage the Undergraduate Journal publishing program, and will also have responsibility for questions related to scholarly communications and open access services. The exception is the pending Open Access Policy that is coming through the Academic Senate; Beth Namchchivaya will manage any questions or issues that are related to this policy.
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ANNOUNCEMENTS: Library Awarded CLIR Grant
The Rare Book & Manuscript Library at Illinois has received a $498,942 Cataloging Hidden Special Collections and Archives grant from the Council on Library and Information Resources (CLIR). The grant will support the project Cataloging Cavagna: Italian Imprints from the Sixteenth through the Nineteenth Century. Read more…
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ANNOUNCEMENTS: Library Office of Research Update
As the Library’s Administrative restructuring was finalized in the late fall, the Library’s Office of Research programs began to take shape. The Office of Research includes these units/ program areas:

Scholarly Commons (Merinda Hensley & Karen Hogenboom, co-Coordinators) Research Data Service (Heidi Imker, Director) Research Support Services (Dan Tracy, LIS & Research Support, based in SSHEL) Researcher Information Systems (Rebecca Bryant, Visiting Manager)

In December the Scholarly Commons focused on making a smooth and effective transition with RRSS to two distinct services — Reference and Information Services (in the Office of User Services) and the Scholarly Commons (in Research). The transition will be effective January 1, 2015.

The unit heads in the Office of Research will begin meeting regularly in January 2015.
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ANNOUNCEMENTS: Library IT Leadership Transition
On January 16, Tom Habing will assume responsibility for Library IT operations as the Director for Library IT overall programs and services. Jim Dohle will continue as Director of Library IT Production Services, as a unit within Library IT. Beth Namachchivaya and Tom are working on the details of the transition. Please contact Beth or Tom if you have any questions about the transition.
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ANNOUNCEMENTS: Acquisitions Information for Fund Managers now in a LibGuide
Please look at our new presentation of information for bibliographers. This LibGuide provides details on tools available to assist you in ordering material for the Library Collections including Budget cycles and dates, fund reports and vendor tools. An FAQ that will assist new bibliographers is included.

Two new tabs on ebooks and recurring Resources will be added soon. Acquisitions staff will be contacting bibliographers in 2015 to see if this was useful and what changes can be made.

You can find this guide at the training site at:
http://uiuc-training.libguides.com/index.php or use this link to the guide:
http://uiuc-training.libguides.com/libacq

It is also being linked from the Acquisitions web page (easily found from a search of the Gateway) or see: http://www.library.illinois.edu/acq/ and look under Quick Links.
And a big thank you to the Acquisitions graduate assistants who helped to create this guide.
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ANNOUNCEMENTS: Acquisitions Update on Serial Invoices
Many of the serial invoices are in and have been paid. Elsevier is complete as is Wiley. The bulk of all the EBSCO vended subscriptions have also been paid. We do not have the Springer or Sage invoices as yet but those are obligated on the xxx9 funds at last year’s pricing. We rarely have this much of the serial invoicing completed at the end of December so this is terrific news. Wendy Shelburne, Chad Lewis and Dustin Reinhart made heroic efforts to get these in and paid. We now have spent more than half of our budget and we thank all those who have been regularly reviewing their funds and submitting orders. This is a huge help to keep materials flowing in to Acquisitions and then out again to their libraries or for online activations as the case may be. Thank you and here is also one quick reminder on important dates in 2015:

February 2nd – By close of business on Feb. 2, any remaining orders requiring:
1. approval of a sole source justification or
2. a license and is greater than or equal to $5,000 in total value. Procurement rules are such that an order cannot be assumed unless this date is met.

May 1st – Date of last orders for the current FY for any amount less than $5,000 that does not require a license. This includes all firm orders. The only exception for materials procurement for the current FY will be approval plan orders as those are prepaid on account (but that account must also be paid by last invoice date: last day for transfers to pbad (central approval fund) is therefore also last order day).

May 25th – Date of last invoices. Any invoices received before May 25th will be processed in the current FY if there is a valid order. Acquisitions and the Library Business Office cannot guarantee current FY processing of any invoices received after this date. Invoices received after this date may be held for processing off of the assigned funds in the next FY.

REMINDER: CARLI is moving to a new version of Voyager in mid-June 2015 that will result in some downtime and delays in invoice processing so it is really important that we keep to these dates in order to end our fiscal year. Thanks again for all your help.
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

I am pleased to start 2015 with the first installment of what will be a monthly update in Library Office Notes about our strategic planning process. This update will be a general summary of progress with highlights and will complement the strategic planning website (http://www.library.illinois.edu/administration/strategicplanning/) and blog (http://publish.illinois.edu/librarystrategicplanning/), which will provide details including document drafts, meetings minutes/summaries, etc. and serve as an archive for the project. I will also be setting up strategic planning office hours for those who would like a one-to-one opportunity for conversation.

October through December were focused on working with John Wilkin, University Librarian, on establishing the strategic planning project and then kick-off meetings with the Steering Team, Executive Committee, Administrative Council, the Cabinet, and the Library Staff Steering Committee in addition to discussions with the Associate University Librarians (AULs). A general timeline for the project is posted and will be updated over time (http://www.library.illinois.edu/administration/strategicplanning/timeline.html). The most immediate focus is preparing for the January 9 Library Retreat. It is really exciting that more than 230 people have chosen to participate in the retreat and engage a wide-ranging discussion about the University Library and its future. The Steering Team and the AULs have done great work on shaping the content of the retreat and I am grateful to Kim Matherly, Zoe Revell, and the Staff Development and Training Advisory Committee who are assisting with the logistics of the event.
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FACILITIES: Project Information
Please visit the Office of Library Facilities webpage for project information (under Facilities–>Project Information). http://www.library.illinois.edu/administration/facilities/
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EVENTS AND TRAINING: Glocal Connections Marketplace
January 14, 2015

Do you like hot chocolate and cookies at work? Do you travel for work? Do you want to know where colleagues on the library are working internationally? Then you will definitely want to join the International and Area Studies Library’s Teaching and Engagement Committee for a “Glocal Connections Marketplace” on Wednesday, January 14th from 10am-2pm in conference room 323c in the Main Library.   This special event will invite library employees to contribute to an interactive map that will demonstrate the international nature of our work to campus administration as well as help us connect with colleagues who have experience in specific locations abroad. Stop by any time between 10 and 2 to share your experiences and enjoy free light refreshments donated by iTEC members. We look forward to seeing you on the January 14th, 2015!
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EVENTS AND TRAINING: Trivia Night with RBML at Pizza M
Wednesday, January 21, 7:00pm

Please join us at Urbana’s Pizza M restaurant and test your rare book knowledge! RBML will sponsor one round (ten questions) of trivia questions during Pizza M’s regular trivia night contests and provide suitable recognition to the round’s winner. Rare book trivia and pizza: you can’t beat it!
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Would you like to see a Questions section in LON? If you have a library-related question and would like to see it answered in an upcoming issue, please send it to hmurphy@illinois.edu. Perhaps the answer will benefit the entire LON readership!

If you would like to submit content for the February issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, January 21, 2015.

December Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

Open Access to Research Articles Act Task Force report now online
Many of you will recall the legislation introduced by Senator Biss, urging Illinois higher education institutions to implement policies in support of Open Access. The Board of Trustees (BOT) appointed a UI task force last year, with senior representatives from all three campuses. We completed the report this Fall. The BOT received the report and I presented the report to the BOT’s Academic and Student Affairs Committee (ASAC) on Wednesday, November 12th. Read more…

The report is now online on the BOT website:
http://www.trustees.uillinois.edu/trustees/agenda/November-13-2014/r-OARAATF-and-Minority-110314.pdf
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ANNOUNCEMENTS: New ContentDM Resource:
James Edward Myers World War I Sheet Music Collection
The Sousa Archives and Center for American Music have been working with William Brooks and the Library’s DCC, Content Access Management and Metadata crews to digitize the WWI sheet music contained in its James Edward Myers Sheet Music Collection and make it available as a new ContentDM resource. The music, lyrics, and graphic art illustrations contained in this new ContentDM resource are intended to provide insights into American life during and after the War for students, teachers, and scholars interested in learning more about Midwestern perceptions of this military conflict.

The James Edward Myers World War I Sheet Music Collection can be accessed at http://imagesearchnew.library.illinois.edu/cdm/landingpage/collection/myers.
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ANNOUNCEMENTS: Mortenson Center Awarded Grant
The Mortenson Center for International Library Programs has been awarded a $521,014 three-year grant from the Bill & Melinda Gates Foundation which will help make leadership training accessible to librarians around the world. Read more…
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ANNOUNCEMENTS: Advancement Activity
Dean John Wilkin and the Library Advancement team hosted the 2014 Library Friends Reception on November 8 in the Reading Room. The annual event thanks and honors donors to the Library who, cumulatively, gave more than $2.2 million in fiscal year 2014.

As part of the event, Tad Boehmer of the Rare Book and Manuscript Library, gave a talk on research he did for Marks of Distinction: Reflections on the Reading Room Windows. His work gave a brief history of each of the printers commemorated in the 27 stained glass printers’ marks windows. There was also an exhibit of books produced by those printers.

Another highlight of the evening was honoring Ellen and Chat Chatterjee for their long-standing and significant support of the Library. The Library depends on donors like the Chatterjees to help us accomplish our goals of supporting students and faculty in their education and research.

In upcoming weeks, the Advancement Office will be busy with end-of-year giving and in planning for future events. More on what Advancement is doing to support the Library will be included in future Library Office Notes.
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ANNOUNCEMENTS: Gift Checks
The end of the calendar year is nigh! To help us respect the wishes of our generous Library Friends and ensure that all 2014 gifts are processed in 2014, please forward any recent donations (checks) your library might have received to Library Advancement, 227 Main Library, by Friday, December 19, 2014. Call Library Advancement at 333-5682 for more info.
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ANNOUNCEMENTS: By The Numbers
Here are a few more facts and figures from FY14 Library unit annual reports. Unit annual reports since 2000 may be accessed through the Office of User Services website, http://www.library.illinois.edu/planning/. The figures below cover July 1, 2013 to June 30, 2014. This month we look at training and professional development.

  • 47 New GAs who attended Fall 2013 GA orientation
  • 32 Training sessions provided for Main/UGL hub participants (faculty, staff and GAs)
  • 34 Webinar viewings hosted by the Staff Development and Training program
  • 100 Percent of participants in Mortenson Center training who were “satisfied” or “very satisfied”

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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of December 1, 2014 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
search_status_december
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HR NEWS: Civil Service Staff Openings

  • Library Specialist, Content Access Management, requires cartographic knowledge, interviewing, 1st referral
  • Library Specialist, Central Access Services, interviewing 2nd referral
  • Library Operations Associate, Music and Performing Arts Library, interviewing, 1st referral

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HR NEWS: New Employees 

Civil Service (since October 31, 2014)

  • Aneitre Johnson, Clerk, Library Human Resources, November 24, 2014
  • Gail Schmall, Library Specialist, Central Access Services, December 1, 2014

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HR NEWS: Separations

  • Ryan Edge, Visiting IMLS Project Manager, resigned November 14, 2014
  • Betsy Kruger, Head, Digital Content Creation and Associate Professor, retired effective December 1, 2014

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HR NEWS: Weather and Holidays
As we approach winter and the weather changes, employees are reminded that Weather-Related Information and FAQs are located on the Staff Human Resources website, shr.illinois.edu. In addition, the 2014-2015 Campus Holiday Schedule is also located on the Staff Human Resources site.
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HR NEWS: Reduced Service Days
As was relayed in an email from Sue Searing on November 13, December 24, 25, 26, and January 1 are holidays, and our libraries will be closed. In addition, the University has established December 29, 30, and 31 and January 2 as Reduced Service Days for the Urbana campus. (For the full holiday calendar, please see: http://www.shr.illinois.edu/resources/Holiday_Schedule_2014-15.html.)

Per the calendar, “As in past years, it is expected that most units will be closed and most employees will not be working on these four days…. Employees can choose to use four days of benefits (vacation, floating holidays), or take time without pay, or any combination thereof.”

The University Library operates only selected service points during Reduced Service Days, and most units will be closed.

Library staff interested in an alternative work assignment during Reduced Service Days should discuss this request with their supervisors and then contact Skye Arseneau in Library Human Resources (yoskye@illinois.edu) to determine if an alternative assignment can be made. Please contact Skye no later than December 6, in order to facilitate effective scheduling.
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HR NEWS: Graduate Assistantships for Spring 2015
If your unit will have a vacancy for an assistantship starting in the Spring, please notify Library Human Resources so that the assistantship can be posted on our website.
Graduate assistants who are completing their assistantships are asked to complete the GA exit form available on the Library Human Resources website.
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HR NEWS: University Library Awards and Recognitions
The Committee for the University Library Awards and Recognitions is delighted to announce the winners for 2014 Outstanding University Library Civil Service Employees. The 2014 Outstanding awardees are Paul Kotheimer, University High School Library and Zoe Revell, Business Information Services and Staff Development and Training. Awards were presented at the annual Service Recognition Breakfast on Wednesday, October 29, 2014. The award carries a cash award of $1,000. CONGRATULATIONS Paul and Zoe!
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FACILITIES: Project Information
Please visit the Office of Library Facilities webpage for project updates. http://www.library.illinois.edu/administration/facilities/
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FACILITIES: Emergency Planning Information
Completed Building Emergency Action Plans (BEAPs) can be located at: http://www.library.illinois.edu/prescons/disaster_response/BuildingEmergencyActionPlans.html
Instructions for training requirements was sent out on Libnews Friday, November 14, 2014 3:16 PM

Additional active threat information is available on the Division of Public Safety – Emergency Planning website (http://police.illinois.edu/emergency/activethreat/) along with the link to sign up for the Active Threat Class.
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FACILITIES: Key Audit
Norris Purdy and Dillon Brown in Stores & Distribution are performing comprehensive key audits for all Library departments and units.  The information is being entered into the new key database management system for the Library, which we hope to have fully functioning by the end of the Spring Semester 2015.
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EVENTS AND TRAINING: Technology Prototyping Service Open House
Friday, December 5, 2:00-4:00pm
Grainger Room 52

prototyping

At the Prototyping open house, students will share projects from this Fall, and we would like to gather staff ideas on technology prototyping work we can investigate in the Spring semester.
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EVENTS AND TRAINING: Aromatherapy for Wellness and Stress Management
Tuesday, December 9, 1:00-2:00pm
106 Library
Presenter: Michelle Guerra, Director, UI Wellness Center

Aromatherapy is the practice of using the natural oils extracted from flowers, bark, stems, leaves, roots or other parts of a plant to enhance psychological and physical well-being. Some evidence exists that essential oils may have therapeutic potential. Some benefits that have been linked to aromatherapy include relaxation and clarity of mind.

This light-hearted and fun session teaches participants the benefits of aromatherapy, the potential positive effects of several common essential oils, and how to practice aromatherapy safely and effectively.

Participants create a personal aromatherapy patch to take with them.

Register on the Staff Calendar: http://www.library.illinois.edu/calendar/staff/
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EVENTS AND TRAINING: No. 44 Society Holiday Party and Note Writing Tips
Wednesday, December 10, 3:00pm
Rare Book & Manuscript Library

holidaynotewriting

This year’s theme is Holiday Note Writing. You know you have to do it, so why not do it with style? Come meet with fountain pen aficionados from our local Pen Central club and learn some tricks for jazzing up your end of the year missives. To inspire you further, we will have on exhibit some holiday notes from famous literary and cultural figures. You might even be able to obtain some lovely seasonal cards while here!

And as if that were not enough, we will also mark the birthday of our beloved John Milton (December 9, 1608)!
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EVENTS AND TRAINING: Chair Yoga Breaks with Christine Janak Continue in December
Tuesdays and Thursdays
11:00-11:30am, Room 106 Main Library

Feeling sleepy, stressed, sad, or sickly? Any or all of the above? Take some time for yourself to breathe deep, relax, and rejuvenate. During these 30-minute chair yoga breaks, we will focus on pranayama (yogic breathing) techniques that directly affect the parasympathetic nervous system, triggering the healing “relaxation response.” Yoga literally means “union,” so we will use this breath in connection with gentle movements and stretches to unify body and mind and to cultivate a state of calm, focused awareness. No yoga experience necessary, just bring you, an open mind, and perhaps a friend!

Christine Janak is a certified RYT-200 yoga instructor.

Register on the Staff Calendar: http://www.library.illinois.edu/calendar/staff/
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Would you like to see a Questions section in LON? If you have a library-related question and would like to see it answered in an upcoming issue, please send it to hmurphy@illinois.edu. Perhaps the answer will benefit the entire LON readership!

If you would like to submit content for the January issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Tuesday, December 23, 2014.

November Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
University Librarian John Wilkin looks to include a regular report or topic of interest in forthcoming issues of Library Office Notes. This is the first of such inclusions.

ARL Membership Meeting, Fall 2014
The ARL Membership Meeting is a meeting for the library directors, held twice a year. The agenda is always a combination of committee and business activities, along with some programming. With the conclusion of the Strategic Thinking+Design (ST+D) process, I expect to see some fairly dramatic changes in the way we do our work in ARL, but those changes are still imminent. Read more…

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ANNOUNCEMENTS: Noteworthy Donations to HPNL
The University Library has received the donation of print copies of the Daily Illini, a culturally significant independent student paper at the University of Illinois. Under the agreement negotiated by Marek Sroka (HPNL) and Jason Quackenbush (Library Advancement), the Illini Media Company has donated about 250 bound volumes of The Daily Illini, ranging in date from 1904 to 2012, to the University Library. The newspaper is accessible to researchers interested in student life and culture at Illinois.

Another important donation negotiated by the History, Philosophy and Newspaper Library includes two portfolios of Spanish-American War newspapers received from the Illinois Valley Community College Jacobs Library. The donation comprises of the 1898 issues of Chicago Journal and the Chicago Dispatch, including multiple “extra” editions. All but one of the issues are new to our collection.
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ANNOUNCEMENTS: By The Numbers
Here are a few more facts and figures from FY14 Library unit annual reports. Unit annual reports since 2000 may be accessed through the Office of User Services (http://www.library.illinois.edu/planning/). The figures below cover July 1, 2013 to June 30, 2014. This month we feature online content and services.

  • 26,463 items on e-reserve
  • 193,969 uses of e-reserves
  • 271,976+ digital files created in-house by the Digital Content Creation unit
  • 9,893 volumes digitized for the Internet Archive
  • 570,220 total views of LibGuides pages
  • 96 LibGuides with over 1,000 views

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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of October 30, 2014 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
search_status_november
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HR NEWS: Civil Service Staff Openings

  • Library Specialist, Central Access Services, interviewing, 2nd referral
  • Library Specialist, Central Access Services, interviewing 1st referral
  • Library Operations Associate, waiting for 1st referral

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HR NEWS: New Employees 

Faculty (since September 30, 2014)

  • Susanne Belovari, Archivist for Faculty Papers and Assistant Professor, University Library. Start date is November 10, 2014.
  • J. J. Pionke, Applied Health Sciences Librarian and Assistant Professor, University Library. Start date is November 1, 2014.

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HR NEWS: New Processes for Academic Hourly Hiring –> Reminder

Another reminder:  Academic Human Resources now requires that Academic Hourly position descriptions be approved BEFORE the employee can start working.  Please be sure to submit your position descriptions before the JOYCE transaction is initiated.  Please direct any questions to our office.
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HR NEWS: University Library Awards and Recognitions
The Committee for the University Library Awards and Recognitions is delighted to announce the winners for 2014 Outstanding University Library Faculty Member and 2014 Outstanding Academic Professional.  The 2014 Outstanding Faculty Member is Nancy O’Brien, Head, Social Sciences, Health and Education Library and Professor.  The 2014 Outstanding Professional is Dennis Sears, Collections and Services Specialist, Rare Book and Manuscript Library.  Awards were presented at the annual Faculty/Academic Professional Recognition Dinner on Tuesday, October 21, 2014.  The award carries a cash award of $1,000.  CONGRATULATIONS Nancy and Dennis!
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FACILITIES: Projects in Planning

  • Main Library – Gregory Drive Sidewalk/abandon electric vault cover replacement. Consultant is designing the replacement lid/sidewalk for a section of sidewalk along the south side of the Main Library that has major deterioration. Electrical work in vault in preparation for vault lid cover replacement is complete – lid replacement scheduled for week of Fall Break 2014. Facilities & Services’ project.
  • Main Library – 1st floor center restroom renovation. The project will renovate both spaces providing one accessible women’s and one accessible men’s restroom on the first floor adjacent to the Marshall Gallery. Construction to start Fall 2014 – Library restrooms scheduled for after Commencement 2015. Facilities & Services’ project.
  • Main Library – Room 220 operational planning for Scholarly Commons and Center for Innovation in Teaching and Learning (CITL) services. Operational planning continues, CITL having difficulties with space vs program requirements. Schedule for renovation is being developed after initial facilities planning meeting being scheduled.
  • Grainger Engineering Library & Information Center – Design Center – New collaboration project between the College of Engineering and Grainger Engineering Library Current proposal would re envision the west end of the basement level – room 000 and the center section, first floor west end and second floor west end. Library Facilities removing cantilever shelving and relocating existing furniture in anticipation of remodeling. Space to be cleared by early November 2014.
  • Horticulture Field Laboratory – University Archives NEH Grant Remodeling – The project will replace the existing environmental system for the three existing vaults, construct a new vault for instrument storage in room 108 and install fire suppression in all 4 vaults. 50% construction document review meeting complete and 95% construction document review meeting set for December 2, 2014.
  • Administration move to 4th floor – finalizing initial layout with AULs
  • 2014 Matching Funds
    -UGL and Main door replacement – reviewing additional exterior enclosures and hiring design consultant
    -Main Library corridor flooring replacement and stair renovation – processing documents and adjusting budget based on the UGL and Main Door replacement project.
  • Oak Street Library Facility – mobile shelving purchase – LBO and Library Facilities working on sole sourcing product. First draft of sole document sent to Purchasing.
  • Phase 2C – South Light Court, Roofs and Exterior Duct work – F&S is looking into FY15 maintenance funds for roof replacement, hiring consultant to investigate exterior duct work elimination and Facilities Planning Committee rescheduling.
  • Exhibit space for UGL on the upper level adjacent to main entry under review and investigation.

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FACILITIES: Projects in Construction

  • Main Library – Room 1 Renovation for Technical Services – CAM will provide new space and furniture for the staff currently located in room 220 Main Library. The room is in the final stage vacating remain surplus shelving and equipment and wall repair and painting have begun. Initial furniture plan is being finalized along with investigation by F&S for HVAC and lighting. F&S is to investigate the HVAC capacity of room 1 to determine the viability of using the AHU Library Project.
  • Main Library – Air Conditioning Plant – Main Stacks Cooling Tower Replacement. Two existing cooling towers located above the 4th Main Stack addition will be replaced in the next 9 months. Tower replacement almost complete. Facilities & Services project.
  • Main Library – Phase 2B Masonry Restoration and Window Replacement – North Lightcourt. Mortar grinding is 100% complete. Window replacement – 98% complete, change order work for the remaining light court window replacements is 90% complete. The remaining 10 arched topped windows on the east façade of Reading Room 200 will be replaced starting November 10, 2014.
  • Main Library – Room 146 renovation in preparation for the University Archives relocation. Flat files to arrive first week in November 2014. Electrical and data work is scheduled to begin week of November 3rd . Furniture layouts finalized and orders being placed. Move of Archives is anticipated to occur towards the end of Winter Break.
  • Undergraduate Library – additional panel enclosures are finalize and being orderedfor the Media Commons, adding printer tables, and lounge furniture.
  • Main Library – Parking Lot E3 Drainage Project is reviewing alternative solutions to resolving the water overflow from the E3 parking lot into the west basement entry and loading dock. The work will be done summer 2014 or summer 2015. Facilities & Services, Campus Parking and Library project. Project scope is being revised.

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FACILITIES: Projects in Completion

  • Main Library – Preservation 425, 425A, 425B, 425C, 427, 429, 437 and 439. Preservation staff have completed their move into their office spaces with final remodeling of labs to follow. F&S will be providing construction services in rooms 425A, 425B and 439 (labs and work rooms). Additional electric work in 425 and sink install in 439 are set up and being scheduled by F&S. Finalizing acoustic panels and doors for 425A and 425B.
  • Main Library – Room 106 Renovation. The room should be finished by mid summer. It will be a hybrid conference/seminar/limited instruction space. The space is intended to provide flexible arrangements with 8 mobile tables, 35 chairs with casters, 3 – 80” flat panel displays mounted on N. W. & E. walls. Library IT is working with CITES on finalizing the necessary comments for the A/V in the room. No change.

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EVENTS AND TRAINING: American Music Month
America’s Music in Peace and War: A 20th-Century Revue
Concerts, Lectures, and Exhibitions
November 1-30, 2014
Krannert Center for the Performing Arts, University Library, School of Music, and Sousa Archives and Center for American Music

To commemorate the one hundred-year anniversary of the start of World War I and illustrate how this first world conflict forever changed the face of music in America, the University of Illinois’ 2014 American Music Month celebration will explore the indoctrination of social and political ideals across twentieth-century America through music during times of peace and war.
Events Calendar
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EVENTS AND TRAINING: Lighten Your Holidays
Wednesday, November 5, 10:00 – 11:00am
106 Library

Thanksgiving, Christmas, Hanukkah and more are just around the corner! Looking forward to all of the holiday treats but not the prospect of gaining weight? Come learn how to modify family favorite recipes with simple tweaks to make them more nutritious and easier on the waistline. This fun workshop will be taught by Leia Kedem, registered dietitian with University of Illinois Extension. Everyone will get handouts and recipes to take home and there will be samples of “rescued” recipes!

Send your holiday recipe – entree, side, or dessert – to Zoe Revell. All recipes submitted will be made available as a library recipe collection.

Register on the Staff Calendar: http://www.library.illinois.edu/calendar/staff/
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EVENTS AND TRAINING: The Lincoln “OKCC” (Only Known Copy Club) and Other By-Ways of the Abraham Lincoln Presidential Library and Museum
Wednesday, November 12, 3:00pm
Rare Book & Manuscript Library

lincoln

If Lincoln is putatively the most-written about person after Jesus, is it fair to expect that lots of copies of all that writing exist? Fair, but incorrect. The breadth of Lincoln’s niche in American political and literary history may be great, but the edges of its documentation can be shockingly narrow. A surprising number of publications about Lincoln (maybe as many as four score and seven?) exist in only one known copy. There’s even one imprint BY him that seems to qualify for the “OKCC.”

For the November No. 44 Society meeting, The Rare Book & Manuscript Library has invited James Cornelius, the Curator of the Lincoln Collection at the Presidential Library in Springfield, Illinois, to deliver an illustrated talk about the collections in the world’s largest gathering of “Lincolniana.” He will explore the mysteries of how so many publications about Lincoln are exceedingly scarce and also provide a general round-up account of the ALPLM’s collections.
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EVENTS AND TRAINING: Stress Management – Relaxation Techniques
Tuesday, November 18, 10:00- 11:00am
106 Library
Presenter: Michelle Guerra, Director, UI Wellness Center

Learning to Relax
Objectives:

  • Understand how stress affects you physically
  • Learn what the relaxation response is and how it works
  • Practice a variety of relaxation techniques
  • Learn to select a relaxation technique that works for you

Register on the Staff Calendar: http://www.library.illinois.edu/calendar/staff/
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EVENTS AND TRAINING: Chair Yoga Breaks with Christine Janak Continue in November
Tuesdays and Thursdays
11:00-11:30am, Room 106 Main Library

Feeling sleepy, stressed, sad, or sickly? Any or all of the above? Take some time for yourself to breathe deep, relax, and rejuvenate. During these 30-minute chair yoga breaks, we will focus on pranayama (yogic breathing) techniques that directly affect the parasympathetic nervous system, triggering the healing “relaxation response.” Yoga literally means “union,” so we will use this breath in connection with gentle movements and stretches to unify body and mind and to cultivate a state of calm, focused awareness. No yoga experience necessary, just bring you, an open mind, and perhaps a friend!

Christine Janak is a certified RYT-200 yoga instructor.

Register on the Staff Calendar: http://www.library.illinois.edu/calendar/staff/
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Would you like to see a Questions section in LON? If you have a library-related question and would like to see it answered in an upcoming issue, please send it to hmurphy@illinois.edu. Perhaps the answer will benefit the entire LON readership!

If you would like to submit content for the December issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, November 19, 2014.

October Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: Executive Committee Meetings
Do you want to know what is happening at Executive Committee meetings? What is on the agenda? This is a reminder that the agendas and minutes of the EC meetings are available online at http://www.library.illinois.edu/committee/exec/ExecutiveCommitteeMeetings2014-2015. You will also find related discussion documents and approved policies posted there. Agendas, minutes and related documents for many of our library-wide committees are also online. Go to the Library Committee Handbook and choose the group you want to know more about. Many of the Library Committees post these items on a regular basis to help you stay informed about the issues in the Library and the actions of your colleagues.
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ANNOUNCEMENTS: By The Numbers
For your edification and amusement, we’ve culled some facts and figures from FY14 Library unit annual reports. Unit annual reports since 2000 may be accessed through the Office of User Services website, http://www.library.illinois.edu/planning/. The figures below cover July 1, 2013 to June 30, 2014. This month we feature collections-related data.

  • 45,896 new items added to the Main Stacks collection
  • 2,800 items transferred out of the crowded Ricker Library to the Main Stacks
  • 8,100+ items transferred out of the likewise crowded Classics Library to the Main Stacks or Oak Street
  • 17,863 items in the newly acquired Erlewine collection of astrology materials, processed by CMS and SSHEL
  • 252,571 items accessioned at the Oak Street facility
  • 188 items at Oak Street transferred back to other campus libraries due to use levels

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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of September 30, 2014 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
search_status_october.jpg
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HR NEWS: Civil Service Staff Openings

  • Library Specialist, Acquisitions, requires French/German language, currently working with Staff Human Resources to identify candidates with language skill set needed
  • Library Specialist, Central Access Services, interviewing, 2nd referral
  • Library Specialist, Central Access Services, interviewing 1st referral

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HR NEWS: New Employees 

Academic Professional (since September 25, 2014)

  • Megan Hixon, Archival and Literary Manuscripts Specialist, RBML, September 16, 2014
  • Scott A.R. Koeneman, Assistant Dean for Advancement, September 19, 2014
  • Kirsten Feist, Instructional Services Specialist, October 1, 2014

Civil Service (since September 25, 2014)

  • Nancy Taylor, FTE increase to 100%, Music and Performing Arts Library, 9/29/2014

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HR NEWS: Separations

Academic Professional

  • Annette Morris, Brittle Books Coordinator, retired effective September 24, 2014

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HR NEWS: New Processes forAcademic Hourly Hiring
Academic Human Resources now requires that Academic Hourly position descriptions be approved BEFORE the employee can start working. Please be sure to submit your position descriptions before the JOYCE transaction is initiated. Please direct any questions to our office.
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FACILITIES: Projects in Planning

  • Main Library – Gregory Drive Sidewalk/abandon electric vault cover replacement. Consultant is designing the replacement lid/sidewalk for a section of sidewalk along the south side of the Main Library that has major deterioration. Work being performed in vault in preparation for vault lid cover replacement – Fall Semester 2014. Facilities & Services’ project.
  • Main Library – 1st floor center restroom renovation. The project will renovate both spaces providing one accessible women’s and one accessible men’s restroom on the first floor adjacent to the Marshall Gallery. Construction to start Fall 2014. Facilities & Services’ project.
  • Main Library – Room 220 operational planning for Scholarly Commons and Center for Innovation in Teaching and Learning (CITL) services. Operational planning continues. Schedule for renovation is being developed.
  • Grainger Engineering Library & Information Center – Design Center – New collaboration project between the College of Engineering and Grainger Engineering Library. Current proposal would re envision the west end of the basement level – room 000 and the center section. Library Facilities removing cantilever shelving and relocating existing furniture in anticipation of remodeling. Space to be cleared by the end of October 2014.
  • Horticulture Field Laboratory – University Archives NEH Grant Remodeling – The project will replace the existing environmental system for the three existing vaults, construct a new vault for instrument storage in room 108 and install fire suppression in all 4 vaults. Received 50% construction documents and review meeting is set for October 13, 2014.
  • Administration move to 4th floor – layout options still in progress
  • 2014 Matching Funds
    -UGL and Main door replacement – F&S hiring retainer consultant – reviewing estimate
    -Main Library corridor flooring replacement and stair renovation – meeting set with F&S
  • Oak Street Library Facility – mobile shelving purchase – LBO and Library Facilities working on sole sourcing product.
  • Phase 2C – South Light Court, Roofs and Exterior Duct work – F&S is looking into FY15 maintenance funds for roof replacement, defining scope of work for consultant to investigate exterior duct work elimination and Facilities Planning Committee rescheduling.

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FACILITIES: Projects in Construction

  • Main Library – Room 1 Renovation for Technical Services – CAM will provide new space and furniture for the staff currently located in room 220 Main Library. The room is in the final stage vacating remain surplus shelving and equipment and wall repair and painting have begun. Initial furniture plan is being finalized along with investigation by F&S for HVAC and lighting. Library Project.
  • Main Library – Air Conditioning Plant – Main Stacks Cooling Tower Replacement. Two existing cooling towers located above the 4th Main Stack addition will be replaced in the next 9 months. Site mobilization will take place in late September 2014 and cooling tower replacement starting in October 2014. The southeast section of Parking Lot E3 will be closed in September for construction staging. Power feeds to Library IT file server room and office suite is being relocated September 27, 2014 in anticipation of this project. Facilities & Services project
  • Main Library – Phase 2B Masonry Restoration and Window Replacement – North Lightcourt. Mortar grinding is 100% complete. Window replacement – 98% complete, change order work for the remaining light court window replacements has begun. The remaining 10 arched topped windows on the east façade of Reading Room 200 will be replaced in late November 2014.
  • Main Library – Room 146 renovation in preparation for the University Archives relocation. Painting and flooring replacement and window shade installation complete. Electrical and data work to follow the completion of the shelving and furniture layout. Shelving and furniture orders in progress.
  • Undergraduate Library – additional panel enclosures, reading/collaboration tables and staff loanable tech cabinets ordered for the Media Commons.
  • Main Library – Parking Lot E3 Drainage Study Consultant has finalized the plan for resolving the water overflow from the E3 parking lot into the west basement entry and loading dock. Campus Parking is reviewing construction delivery methods and schedule. The work will be done summer 2014 or summer 2015. Facilities & Services, Campus Parking and Library project.

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FACILITIES: Projects in Completion

  • Main Library – Preservation 425, 425A, 425B, 425C, 427, 429, 437 and 439. Preservation staff have completed their move into their office spaces with final remodeling of labs to follow. F&S will be providing construction services in rooms 425A, 425B and 439 (labs and work rooms).
  • Main Library – Room 106 Renovation The room should be finished by mid summer. It will be a hybrid conference/seminar/limited instruction space. The space is intended to provide flexible arrangements with 8 mobile tables, 35 chairs with casters, 3 – 80” flat panel displays mounted on N. W. & E. walls. Library IT is working with CITES on finalizing the necessary comments for the A/V in the room.

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EVENTS AND TRAINING: Blood Drive
October 2, 11am-4pm
Main Library Parking Lot
Sign up for on the Staff Training Calendar: http://www.library.illinois.edu/calendar/staff/
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EVENTS AND TRAINING: Flu Clinics at the UGL
Monday, Oct. 6, 1:30 – 4:30pm
Monday, Oct. 13, 1:30 – 4:30pm
Tuesday, Nov. 4, 1:30 – 4:30pm

For Flu Vaccine Information, visit http://www.mckinley.illinois.edu/General/News/flu_vaccine.htm.
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EVENTS AND TRAINING: Chai Wei Series 
On Tuesday, October 14 from 2:00-3:00pm, the International and Area Studies Library will be hosting the first installment in our new “Chai Wai” series. Chai Wai is Hindi for “tea or something like that” and along with tea, these events will be serving up some enlightened conversations on important current issues of global import. The conversation will be informed and guided by a moderator and 3-4 experts or stakeholders in the issue at hand.

For our first Chai Wai event we will explore the issue of Migrants, Immigrants and Refugees, with a panel that includes a seasoned scholar, activists, and a student with a compelling story to share. The event will be held in the International and Area Studies Library in 321 Main Library and is free and open to the public. Come on out and bring your own thoughts, questions and ideas and enjoy free tea and refreshments!
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HR NEWS: Retirement Seminar
SURS is offering fall Retirement Education Seminars for members enrolled in the Traditional and Portable plans. The following one-day seminars will be held at the SURS office in Champaign. The sessions will be specific to your employer type. A session in Champaign for University Employees is scheduled for:
Tuesday, October 28th – University Employees

These seminars will be held from approximately 9:30am to 3:00pm. Registration is required. The enrollment fee is $20 per member and $10 for a non-member guest. Lunch will be provided.

Please contact a SURS representative at 800-275-7877 to register.

Topics will include:

  • Eligibility for retirement
  • Purchasing additional service credit–cost, availability, ways to purchase, how the purchase may benefit you
  • How benefits are calculated under both Money Purchase (if applicable) and General Formula
  • What happens when you pass away
  • Death Benefits–who qualifies, amount payable
  • Survivor Benefits–who qualifies, amount payable
  • Applying for your retirement benefit
  • What happens after you retire–preliminary estimated payment stage (PEP), taxes, automatic annual increase (AAI), returning to work after retirement
  • Benefits to having a counseling appointment within four years of retirement

See more at: http://www.surs.com/news-article/072214/retirement-education-seminars-champaign#sthash.h0zXqn01.dpuf
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EVENTS AND TRAINING: Principles for Effective Verbal Intervention
A discussion of basic strategies for dealing with disruptive, challenging, or difficult patrons. We will learn to view our patron interactions with greater awareness, learn introductory techniques to de-escalate problematic situations, and cover some basic self-care ideas.

Presenter Mickie Bailot
Before coming to the library, Mickie was an Agency Trainer for the Mental Health Center of Champaign County and taught Nonviolent Crisis Intervention.

Two identical sessions
Room 106 Main Library
Tuesday, October 28, 1-2pm
Thursday, October 30, 3-4pm

Sign up for on the Staff Training Calendar: http://www.library.illinois.edu/calendar/staff/
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EVENTS AND TRAINING: University Library Long Term Service Recognition Program for Civil Service Staff
Wednesday, October 29, 2014, 8:30am – 10:00am, at the ARC, Activities and Recreation Center, 201 East Peabody Drive, Champaign.

The Social Committee hopes as many staff as possible can attend this very popular annual recognition. Breakfast will be served!
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EVENTS AND TRAINING: Chair Yoga
Tuesdays and Thursdays
11:00am, Room 106 Main Library

Sign up for on the Staff Training Calendar: http://www.library.illinois.edu/calendar/staff/
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If you would like to submit content for the November 1 issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, October 22, 2014.