February Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

2016 Retreat Intro
Strategic planning and retreats get a bad rap because they’re divorced from the work we need to do. I’m pleased that our efforts have been firmly grounded in our work, and want to begin by thanking Beth Woodard and the team that put today’s retreat together: it’s well-organized around the work of the Framework for Strategic Action. I also want to thank Lisa Hinchliffe and the Strategic Planning Steering Team for their outstanding work in creating the Framework. Read more…
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ANNOUNCEMENTS: Retreat Feedback
Over 200 people attended the Library Retreat on January 15th and participated in table discussions focused on brainstorming ideas for moving ahead in specific directions outlined in the Framework for Strategic Action (http://www.library.illinois.edu/planning/ADOPTEDFramework_for_Strategic_Action.pdf). Next steps to follow on the retreat discussions include:

  • Mid-February – Post summary notes from tables & solicit input
  • February/March – Cabinet, Executive Committee (EC) Discussions and identification of priorities
  • Early April – Recommendations for Next Steps & Priorities posted for public comment
  • Early May – University Librarian (UL) & EC post final recommended actions

What can you do to contribute to the conversation?

  • Voice your input on initial table discussions: Mid-February
  • Voice your input on recommendation for next steps and priorities: Early April
  • Voice your input to your supervisor, the EC, and Assistant University Librarians (AULs) (JoAnn Jacoby, Beth Sandore or Tom Teper): Anytime

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ANNOUNCEMENTS: NSM Assessment Reports and Publications
The last few months have been a rich time for reflecting on the New Service Model (NSM) program. A list of publications, presentations, and reports evaluating and assessing New Service Models is available at http://www.library.illinois.edu/nsm/assessment/index.html.

If you know of other items to add to this list, please email JoAnn Jacoby (jacoby@illinois.edu).
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ANNOUNCEMENTS: “Can I Sign…?”
A number of people have approached the Library Business Office with the question “Can I sign…?” In 99.9% of the cases the answer will be, no, you may not sign it. Signature approval within the University is a tightly administered privilege. Any document requiring a signature should first be vetted through the Library Business Office. Candy, Carole, or Kathie can best determine which of the possible paths a document might take.

In the case of money to be spent (accounts payable) the document must be sent to Purchasing. There it will be reviewed for compliance with the State of Illinois Procurement Code. This process can take as little as six weeks or as long as six months. The amount of time depends on the intricacies of the agreement and cooperation from the vendor.

When no funds are changing hands the document would go to the Contract Services Office for review. There the document, if simple, may be processed in a week or if it is very complex can take up to twelve months.

If funds are going to be received for work being for hire (training or archival services) the document, again, goes to the Contract Services Office. If the University template is used, it can be approved and completed within a couple of weeks. If the University template is not used it can take quite a bit longer in some cases.

If funds are going to be received for work related to a grant proposal submitted, this is processed through the Office of Sponsored Programs. These are generally handled in an expedient manner, so that the work proposed may begin as soon as possible.

Understand that the Library Business Office has little to no control of a document once it leaves here. The timing of how long a document may take for approval is only an estimate, so planning in advance is key.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of January 29, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-january2016
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HR NEWS: New Employees 

Academic Professional

  • Henry Borchers, Digital Library Technical Coordinator (formerly:  Digital library Specialist), Preservation and Conservation, January 16, 2016
  • Quinn Ferris, Rare Book Conservator, Preservation Services, February 1, 2016
  • Patricia Lampron, Metadata Specialist, Content Access Management, January 16, 2016

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HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Oak Street, Library Specialist, 50%, Waiting for first master referral

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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Talk by Ariel Waldman
Tuesday, March 1, 4:00pm
Alice Campbell Alumni Center Ballroom

arielwaldman_headshot3SMALL

The Scholarly Commons is hosting a visit from Ariel Waldman, who speaks about citizen science, science hackathons, and interdisciplinary research. Her public talk is on March 1 at 4:00 in the Alice Campbell Alumni Center Ballroom, with a reception to follow. Information about her talk and a link to her website are available at http://go.library.illinois.edu/arielwaldman. Please join us!

And contact Karen Hogenboom with questions at hogenboo@illinois.edu.
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If you would like to submit content for the March issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, February 19, 2016.

January Library Office Notes

ANNOUNCEMENTS

FACILITIES



ANNOUNCEMENTS: University Librarian Note

Thank You All for an Outstanding Year
This has been an extraordinary year for the Library. I’m deeply grateful for all you’ve accomplished and for all that you make possible through your work. Read more…
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

It is with great pleasure that I write this final update in order to announce the successful completion of our year-long strategic planning process.

The Library’s Executive Committee gave its “enthusiastic endorsement” to the Framework for Strategic Action and the final version is now posted to the Library’s Planning website (http://www.library.illinois.edu/planning/). Or, you can access the PDF with this direct link (http://www.library.illinois.edu/planning/ADOPTEDFramework_for_Strategic_Action.pdf).

It has been a great honor and privilege to lead this process for the University Library and I want to thank Dean Wilkin for asking me to serve in the coordinator role, the Steering Team for their advice and leadership, and everyone who participated throughout the process. I think we can be very proud of the document. Now comes the fun part – putting it into action!
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ANNOUNCEMENTS: Illinois Research Connections BETA Launch
The Illinois Research Connections BETA web portal of research and scholarship for faculty and researchers at Illinois launched in December and is available at http://go.illinois.edu/IRCportal. For this initial go-live, IRC BETA includes more than 1,700 STEM and social science faculty and OVCR institute researcher profiles, populated with more than 90,000 publications indexed in Elsevier’s Scopus database, updated automatically on a weekly basis. This initiative is a joint effort between the University Library and the Office of the Vice Chancellor for Research.

What you need to know

  • Consult http://go.illinois.edu/irc for more information about the project, including training videos and FAQs to support all members of the user community.
  • Please share information about this project with faculty and students you serve!
  • Training opportunities for library faculty and staff are coming! Stay tuned.
  • Contact Rebecca Bryant at rabryant@illinois.edu for more information.

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ANNOUNCEMENTS: Calling all GREAT Customer Service Stories!
Do you know someone in the Library who gives GREAT customer service? Have you witnessed a particularly GREAT customer service interaction recently? If so, we want to know! The GREAT Customer Service SWAT Team is looking for your stories of people in the Library who are working on giving GREAT Customer Service – to our patrons, or to each other! If you would like to nominate someone for this, please visit this link to submit your story: https://illinois.edu/fb/sec/1910091. Once a month, the GREAT SWAT Team will select the story that best illustrates the GREAT Guidelines, and the person nominated will win a prize! We will also share the winning story in each month’s Library Office Notes and on the Growing People Blog. Learn more about the GREAT Customer Service Guidelines here: http://www.library.illinois.edu/administration/services/great.html. We look forward to hearing about the outstanding service provided by our colleagues!
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ANNOUNCEMENTS: Call for Nominations for Outstanding Undergraduate Student Worker
Due Friday, January 8, 2016

The Library Awards and Recognitions Committee is pleased to announce the call for nominations for Outstanding Undergraduate Student Workers who demonstrate initiative and professionalism and make positive contributions to the University Library.

So that students can also be eligible for the campus awards program, we will use the following campus criteria:

  1. Reliability
  2. Quality of Work
  3. Initiative
  4. Professionalism
  5. Uniqueness of Contribution

In order to qualify, undergraduate hourly students must be CURRENTLY employed by a library for a minimum of 6 months between July 1, 2015 and June 30, 2016 (anticipated). Student Employee of the Year Eligibility and Nomination Guidelines are on the OSFA website; they should be posted at www.osfa.illinois.edu/aid/employment/seoty.html soon.

Nominations should be made by the student’s supervisor and are due by Friday, January 8, 2016. The two award winners will receive $500 (after taxes) and a commemorative framed certificate. In addition, the Committee will work with the award winners on their nominations for the campus award–generally due in mid-February.

A nomination consists of a completed online form including 1) the names of the nominee and nominator, 2) a short description of the nominee’s job, and 3) a letter from the nominator addressing the five criteria. The nomination form is located at
https://illinois.edu/fb/sec/715197.

Make the Nomination Letter as comprehensive as possible to give your nominee the best chance to win this award. For examples, go to the following site to see letters submitted for past “National Student Employee of the Year” winners: http://www.nsea.info/docs/about/awards/seotyaward.html

Should you have any questions, please connect with Beth Woodard (bswoodar@illinois.edu; (217) 244-1882), or Cindy Kelly (mokelly@illinois.edu)
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ANNOUNCEMENTS: Weather-related Information
Please visit http://shr.illinois.edu/Weather_Related_Information.pdf for a message from Elyne Cole, Associate Provost for Human Resources at Illinois. The information is to remind the campus community about policies and procedures regarding inclement weather.
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ANNOUNCEMENTS: Supervisor Training Opportunity
February 23 – April 19, 2016

In order to support new organizational structures, and in response to the concerns expressed in the LSSC Morale Survey, the Staff Development and Training Committee with the support of funds from the Budget Committee is offering intensive supervisory training to faculty, academic professionals, and staff supervisors with management training focused on supervisory and change management skills.

Time commitment:

  1. Tuesday, February 23. Morning in 106 Library. Introduction and discussion. Afternoon in 314 Library: DiSC administered by Cindy Kelly. Lunch on your own. Will break for 1 ½ hours.
  2. Thursday, February 25. All Day in 106 Library. “You Have Leadership Impact! Making the Most of Your Style” with Shirley Stelbrink. Lunch provided.
  3. 4 – 3 hour training sessions
    -Thursday, March 10. 1:00-4:00pm. 106 Library.
    “The Place In Between: Coping with Workplace Change”
    -Tuesday, March 15. 9:00am-noon. 106 Library.
    “My Kind of Office! Creating a Positive Work Environment”
    -Tuesday, April 5. 9:00am-noon. 106 Library.
    “Getting the Best from Others: Providing Effective Feedback”
    -Tuesday, April 19. 1:00-4:00pm. 106 Library.
    Topic to be determined by needs assessment of participants.
  4. Discussion with John Wilkin
    -Thursday, April 14. 10:00-11:00am. 106 Library.
    An opportunity to talk about common experiences and to hear from John about his views on changes and supervising.

To apply, write a paragraph of why you want to attend, including how your staff would benefit from your participation in supervisory training. Also indicate your ability to attend the sessions outlined.

E-mail this paragraph by January 20th, 2016 to training@library.illinois.edu. After selection, individuals will complete a Supervisory Competency Self-Assessment Inventory to help determine the topic of the last session.
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ANNOUNCEMENTS: CIC Google Book Search Project
The University Library is starting a new phase with our involvement with the CIC Google Book Search Project in January 2016. Though much of the material will still be retrieved from the Oak Street Library Facility, due to the installation of shelving in the 3N vault the project will again be housed in the Main Library. Mary Laskowski remains the Google Project Manager and Jenny Maddox Abbott the Daily Operations Manager. Mary and/or Jenny will consult with unit heads before any work is conducted in the departmental libraries.

Further information regarding the CIC partnership with Google and the scope of the project can be found on the CIC website at https://www.cic.net/projects/library/book-search/introduction.
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ANNOUNCEMENTS: RBML’s January Newsletter
View the Rare Book & Manuscript Library’s latest newsletter at http://illinois.edu/emailer/newsletter/86654.html.
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ANNOUNCEMENTS: IAS Promotes Glocal Notes Blog
Dear Colleagues:

Did you know that the International & Area Studies Library publishes a weekly blog on a variety of international themes? It’s called Glocal Notes and some popular posts from the fall semester include:

Our collections at the U of I have an uncanny breadth and depth of representation of our world and we want to help you access them. To stay abreast of our publications, be sure to like our Facebook page!

Signed,
~Everyone in IAS
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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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If you would like to submit content for the February issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, January 22, 2016.

December Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
Check back in the new year for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

Thank you to everyone who submitted feedback or joined an open discussion session on the draft Framework for Strategic Planning. It was very gratifying to hear so many positive comments as well as ideas for improvements.  In the coming week, the Strategic Planning Steering Team will review all of the suggestions and comments and finalize the document, which will be discussed at the Executive Committee meeting on Monday, December 7. The end is in sight! Just in time to turn the Framework over to the group planning at the Library Retreat in January!

Strategic Planning Office Hours are scheduled in Library 434 in December at the following times:

  • December 2, 10am-11am
  • December 3, 10am-11am

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ANNOUNCEMENTS: Library Retreat
John Wilkin, University Librarian and Dean of Libraries

I write to invite everyone to the Library Retreat on Friday, January 15th, 8:30 am-12:30 pm (registration information below). I’ve asked Beth Woodard to work with the Associate University Librarians to plan an opportunity for us to work together on moving forward our new Framework for Strategic Action. I’m looking forward to a lively discussion of our Library’s accomplishments and future directions.

To facilitate participation, the University Library will be closed until 1 pm that day. I want to encourage all Library employees to attend the Retreat so that we have as broad and inclusive a strategic planning process as possible. A continental breakfast will be provided in the morning and we will conclude with a lunch as well. In light of that, I need to ask that each person register so we have accurate counts for catering and retreat materials. Please do so using this online form on the Events calendar (http://tinyurl.com/uiuclibraryretreat2016) by December 15.

I’d also like to give a special thanks to Lisa Hinchliffe and the rest of the Strategic Planning Steering Team (Peg Burnette, Jim Dohle, Valerie Hotchkiss, Lisa Renee Kemplin, Bill Mischo, Lisa Romero, David Ward, and Lynn Wiley) for so capably leading us through the year of discussion and planning that led to this point. The Team is on target to share a final version of the Framework in December, prior to the retreat. I am extremely pleased with the process and the resulting Framework.

I look forward to seeing you all on January 15!
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ANNOUNCEMENTS: 2015 Downs Intellectual Freedom Award Reception
For those heading to ALA Midwinter, the reception for the 2015 Downs Intellectual Freedom Award will be held on Saturday, January 9, 2016, from 5:30 – 7:00 p.m. in room Flagship A of the Seaport Hotel (One Seaport Lane, Boston). Click HP Kids Read for more information about the Award and the 2015 recipient.
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ANNOUNCEMENTS: Demand Driven Acquisitions
Lynn Wiley, Head of Acquisitions

University Press books are offered for sale in many ways. The presses offer print copies via the big academic vendors, via Amazon and then many other online and store venues like Barnes & Noble. The ebooks are sold differently. Some options are: packages, as part of a database of selected titles like American Council of Learned Societies (ACLS), title by title or as part of a demand driven purchase program. A press may hold back the eformat waiting for higher print sales and set up agreements with a whole host of third party agencies. Those cover the nonprofits like JSTOR and Project Muse and then the for profit ones under ProQuest (ebrary, EBL soon to be ebook central) EBSCO and lots of others besides them that cater to the non-institutional marketplace. The vendor options can mean headaches to libraries because the content is often restricted with digital rights management (DRM) and user options are limited. The readers are different as is the price.

The Library is experimenting with access to the scholarly content as published by the university presses via JSTOR and Project Muse. Neither of them cover all the presses and there is overlap between them. Cambridge and Oxford and other major presses do not sell their content via those agencies. The bulk of the content sold is in the Humanities and Social Sciences and also includes International and Area Studies. Chapters can be downloaded and use is unlimited and access is often enhanced with better indexing and full text search options of the tables of contents.

The two projects are to gauge interest in the ecopies, to see what content is held back as far as new output, to explore the access issues, the prices and how easily they are then utilized by our users and if a demand driven model is sustainable.

We are doing an EBA or “evidence based model” of demand driven acquisitions (DDA) for Project Muse. Over 30,000 records with links to the full text are in the catalog but these ebooks are also available to our users via Google Scholar and on the Project Muse platform. In 3 months we have had 7,763 section downloads that cover 770 titles. In the EBA model a library pays a set amount ahead of time and then “selects” the owned titles post use. After a full year of use (July 2016) a Collection Development Committee (CDC) task force will make recommendations to select the titles to be owned and will report those to CDC. A brief report describing the use and the platform along with all use statistics will be sent to CDC along with the project description and an analysis of the titles loaded by subject, publisher and copyright date. Background material on past purchases of the Project Muse titles will be appended.

JSTOR is a different model and users trigger purchases after nine chapter downloads. All three Illinois campuses participate and all get a copy of the title in perpetuity at 1.5 of the price of 3 copies. Access to JTSOR ebooks were activated October 31. Users immediately found them via Google Scholar, Easy Search and while searching for content on the JSTOR platform. We have not loaded the records yet but will soon. The record set was deduped against Project Muse and ACLS and based on use seen so far, the older content was removed to leave a 21K record count. In 20 days 2,000 titles have been accessed with 6,000 downloads and or chapters read online. We have purchased 70 titles. The same CDC task force will look at use and provide a brief report back to CDC on the impact of this program. The task force will be looking at title discovery for both these models, the mechanics, implementations and budgeting issues for both of the models as well to highlight how ebook are explored and used. Reports on title searches and chapter downloads will be available.

Look for more information about the use and outcomes from these DDA programs and feel free to send questions to me or Tom Teper.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of November 30, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-december2015
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HR NEWS: Appointment Changes

Faculty

  • Merinda Hensley, Digital Scholarship Librarian and Instruction Liaison – Scholarly Commons, October 15, 2015
  • Carissa Phillips, Interim Head of RIS, October 5, 2015

Academic Professional

  • Jameatris Rimkus, Archives Reference and Accessioning Specialist, University Archives, October 15, 2015

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HR NEWS: New Employees 

Academic Professional

  • Christopher Maden, Visiting Research Programmer, Schlarly Communications and Publishing – Library IT, December 1, 2015

Civil Service

  • Michael Cleveland, Library Specialist, Undergraduate Library, late night shift, November 8, 2015

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HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Central Access Services, Library Specialist, Mid-shift, CLOSED
  • Music and Performing Arts Library, Library Specialist, 50%, CLOSED

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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: NISO Two-Part Webinar: Emerging Resource Types – Part 1: Large Data Sets
Wednesday, December 9, 12:00 – 1:30 pm, 428 Library

http://www.niso.org/news/events/2015/webinars/emerging_pt1/

Big Data is the catch-phrase of the day, and for good reason. It appears that everything is being digitized and as such, huge data sets are now suddenly available to researchers and data scientists. But how do they use all of this data? The idea of having anything we need just a few clicks away is exciting, but when the data is not created in a way that is easily searchable and extractable, access is limited. Additionally, there are issues about ownership, management, preservation, and the rights the library offering it may or may not have regarding access. This webinar will discuss these issues and try to find the happy medium between policy and practicality.
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EVENTS AND TRAINING: Webinar – Create Your Future: A Transformative Goal Setting Workshop
Wednesday, December 9, 1:30 – 3:00 pm, 314 Library

http://www.ala.org/llama/llama-webinar-create-your-future-transformative-goal-setting-workshop

Have you thought about what you want in life, and how to achieve it? Learning how to properly set goals can help you lead a purposeful life, which is the foundation of a fulfilling career. In this fun and transformative webinar, participants will explore the why, what, and how of goal-setting for both personal and professional success.
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EVENTS AND TRAINING: Chair Yoga Returns for Finals Week
Thursday, December 10 and Tuesday, December 15, 11:00-11:30am, 106 Library

Breathe deeply and release some holiday and finals week tension at two chair yoga sessions with certified instructor Christine Janak! The 30-minute sessions are open to all students and staff, no prior yoga experience needed. They will include gentle stretching that you can do at your desk, breathing techniques to calm and focus the mind, and a short mindfulness meditation to bring you into a peaceful, relaxed state.
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EVENTS AND TRAINING: Google Apps: Promoting Interactivity and Assessment in Instruction
Thursday, December 10, 2:30 – 3:30pm, 314 Library

This session will offer an introduction to Google Apps and its many uses in instruction, including demonstrating how they can be used to increase interactivity and collect valuable student learning assessment data.  While geared towards librarians providing instructional services, everyone is welcome to attend!  The session will include hands-on experience using the discussed applications.
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EVENTS AND TRAINING: NISO Two-Part Webinar: Emerging Resource Types – Part 2: Equipment that Supports the Present and the Future
Wednesday, December 16, 12:00 – 1:30pm, 428 Library

http://www.niso.org/news/events/2015/webinars/emerging_pt2/

We began offering digital information several decades ago. Today, some of that information has been lost because of the way it was saved. One of the major issues with digital information is creating and preserving it in ways that ensure its availability for generations to come. Unfortunately, this has not always been the case, and there are vast amounts of data that have been preserved but in ways that are no longer readable. This webinar will discuss old technology and the data that is imprisoned on it, and how to set this data free, e.g., how to convert it into formats that render it useful not just to us, but to future researchers.
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EVENTS AND TRAINING: Library Holiday Party
The Holiday Party is set for Thursday, December 17, 2015. The location will be the Alice Campbell Alumni Center. More detailed information will follow with a LibNews announcement. The Library Social Committee is once again helping to sponsor a holiday family. A gift board is on display in the Library Human Resources (LHR) Office. Employees are invited to visit the office and take a holiday stocking or ornament with a gift request for the family. Cash and gift cards are also welcome. Deadline for delivering gifts to LHR is Monday, December 14, 2015, by the end of the day. The Social Events Committee will be wrapping gifts and shopping for the family the following week. Employees are invited to bring their cash or gift cards to the holiday party on the 17th if they are unable to purchase a gift before that time. Thank you in advance for continuing to support this annual Library tradition.
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If you would like to submit content for the January issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Wednesday, December 23, 2015.

November Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

Promotional Advancement for Academic Professionals
We have reached the end of our initial discussions regarding promotional paths for our Academic Professionals (APs), and I’d like to begin by thanking everyone who helped to advance the conversation. With the feedback received and after discussions with our Executive Committee, I have decided to (1) embark on the process of creating a comprehensive program defining promotional paths for our APs and (2) table consideration of use of Clinical Faculty for our library and information professionals. Read more…
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

The draft Framework for Strategic Planning is out! (It was sent to LIBNEWS-L on October 27 but feel free to e-mail Lisa Hinchliffe at ljanicke@illinois.edu if you can’t find your copy.) In addition to discussions with various stakeholder groups, feedback is being solicited from everyone in the Library. Please submit your comments with this web form (https://illinois.edu/fb/sec/6679095) by the end of the day on November 13, 2015. This will keep the process on track to finalize the document by mid-December.

The Strategic Planning Steering Team has also scheduled two open discussion sessions if you would like to talk about the draft document:

  • Monday, November 9, 3-4 pm, Library 428
  • Wednesday, November 11, 10:30-11:30 am, Library 428

We are looking forward to hearing what everyone thinks!
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ANNOUNCEMENTS: RPC Awards, July – October 2015
The Research and Publication Committee (RPC) made several awards to Library faculty and academic professionals between July and October, and would like to recognize those who received awards and provide brief descriptions of their proposed research activities.

Jim Hahn and James Whitacre, for project staff to support their work titled “Integrating Indoor Positioning Beacons into Collections Based Wayfinding and Recommendations.” This is an experimental project to incorporate beacons into the Undergraduate Library collection so that users can see the location of their mobile devices within the library building, supporting wayfinding to items, and discovery of like items with location-based recommendations in the library. Award amount: $3,950.00

Laila Moustafa, Bethany Anderson, and Joshua Harris, for travel to conduct interviews at the United States Holocaust Memorial Museum (USHMM) in Washington, D.C. related to their research project “World War II and the Holocaust: What Can Be Done to Save Cultural Heritage in Times of War.” The project will examine how Holocaust materials and other documentary heritage survived during WWII in order to create basic guidance and best practices for libraries and archives facing similar challenges. Award amount: $884.00

Caroline Szylowicz, for her project titled “An Examination of Marcel Proust’s Reading and Book Collecting Practice.” The award supports travel to conduct research at the Bibliothèque Nationale de France, the Marcel Proust Museum, and in private collections, as well as travel to meet with representatives of a book publisher. Award amount: $1,195.00

Antonio Sotomayor, to support indexing for his forthcoming (February 2016) book, “The Sovereign Colony” to be published by the University of Nebraska Press. In his book Antonio studies the political process and consequences of Puerto Rican Olympic representation, one of them being fostering a sense of national identity. Award amount: $1,530.00

Mara Thacker, Tom Teper, Joe Lenkart, and Esra Coskun, for their project titled “Measuring and Sustaining the Impact of Area Studies Collections in a Research Library.” The award supports the cost of printing a poster that will be displayed at upcoming poster sessions at the Charleston Library Conference (Nov. 4-6, 2015) and the Library Research Showcase (Nov. 10, 2015). The group’s research examined the recent lending history of developed area studies collections in order to evaluate the impact of resource sharing and cooperative collection development. Award amount: $72.00
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ANNOUNCEMENTS: The Most Requested E-Journals on Campus This Fall

Ever wonder what someone walking, bicycling or driving on campus may have been reading on that gadget before looking up in time to avoid running into you? Well, it wouldn’t be a stretch to say that it may have been content accessed from the Library’s vast selection of e-journals.

According to SFX, the Library’s OpenURL link resolver, our patrons utilized SFX to access e-journals 356,404 times since the start of the semester. Requests equal the number of times users clicked on the SFX generated Discover full text icon that appears in article indexing databases (e.g. Scopus). This number does not include the many times a title was accessed directly through a publisher’s site or other methods that SFX does not count.

discover

The ten e-journals requested the most through SFX this semester are as follows:

Title –> Requests
1. Congressional Quarterly (CQ) Researcher –> 920
2. Science –> 839
3. Journal of the American Chemistry Society –> 647
4. Journal of Personality and Social Psychology –> 645
5. Harvard Business Review –> 541
6. Public Library of Science One –> 540
7. JAMA Journal of the American Medical Association –> 505
8. Proceedings of the National Academy of Sciences of the United States of America –> 481
9. Journal of Applied Psychology –> 427
10. Journal of the American Veterinary Medical Association –> 401

Please send any questions or comments to Chris Morgan (morganc@illinois.edu).
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ANNOUNCEMENTS: Prizes and Awards
Kathie Veach, Manager for Research Administration

If you anticipate that you will be giving a prize or an award to a student related to a contest, contact the Business Office as soon as possible in your planning. All prizes and awards must now be processed to the Office of Student Financial Aid. This process can take considerable time. Any assistance you can provide in helping us to provide the awards in a timely fashion is appreciated.
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ANNOUNCEMENTS: Payments to Foreign Nationals
Kathie Veach, Manager for Research Administration

If you are paying a foreign national ANY amount for an incentive, a study, a drawing or an honorarium, they MUST contact the Library Business Office with their visa type, BEFORE payment can be made. In all cases, they will need to visit the Library Business Office in person to present the documentation required. Due to increased restrictions by the IRS, all payments to foreign nationals are processed through payroll. This process requires up to nine different forms and may also require an appointment with a tax professional off campus. Working with us in advance is key to helping everything flow smoothly.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of October 30, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-november2015
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HR NEWS: Holiday Party
The Holiday Party will be here before we know it. The date is set for December 17, 2015. The location will be the Alice Campbell Alumni Center. More detailed information will follow with a LibNews announcement. Mark your calendars now for this annual festive event!
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HR NEWS: Outstanding Civil Service Staff Award
The Long Term Service Recognition also afforded the opportunity to announce the Outstanding Civil Service Staff Awards.

The 2015 nominees were:

  • Jan Adamczyk, International & Area Studies
  • Erik Chapman, Communications Library
  • Rand Hartsell, Central Access Services
  • Donna Hoffman, Library Human Resources
  • Kim Hutcherson, Library Business Office
  • Kyle McCafferty, Central Access Services
  • Ben Riegler, Central Access Services
  • Janelle Sandler, Undergraduate Library
  • Lindy Wheatley, Mortenson Center for International Library Programs

The winners this year for the 2015 Outstanding Civil Service Awards are:

  • Jan Adamczyk
  • Lindy Wheatley

Congratulations to nominees and winners!
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HR NEWS: New Employees 

Faculty

  • Kelsey Cheshire, Behavioral Sciences Librarian, Social Sciences, Health and Education Library, October 1, 2015
  • JoAnn Jacoby, Associate Dean for User Services, Office of the Dean, October 5, 2015

Academic Professional

  • Jamie Carlstone, E-Serials Bibliographic Control Specialist, Content Access Management, November 1, 2015
  • Anna Trammell, Archival Operations and Reference Specialist, Library University Archives, September, 16, 2015

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HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Central Access Services, Library Specialist, Mid-shift, Master Referral #4, interviews continue
  • Music and Performing Arts Library, Library Specialist, 50%, Specialty factor being reviewed by SUCSS, Position pending in HireTouch
  • Undergraduate Library, Library Specialist, Deep Night shift, 5th Master Referral received, interviews continue

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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: American Music Month 

AMM2015revised

Please visit http://archives.library.illinois.edu/sousa/events/ for a list of exhibitions, concerts, and lectures in celebration of American Music Month. All are welcome!
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EVENTS AND TRAINING: Top Technologies Every Librarian Needs to Know Webinar
Nov. 2, 1:00-2:30pm, 106 Main Library

We’re all awash in technological innovation. It can be a challenge to know what new tools are likely to have staying power and what that might mean for libraries. The 2014 LITA Guide, Top Technologies Every Librarian Needs to Know, highlights a selected set of technologies that are just starting to emerge and describes how libraries might adapt them in the next few years. In this webinar, join the authors of three chapters as they talk about their technologies and what they mean for libraries.

    • Impetus to Innovate: Convergence and Library Trends (Presenter: A.J. Million)
    • The Future of Cloud-Based Library Systems (Presenters: Elliot Polak & Steven Bowers)
      Library Discovery: From Ponds to Streams (Presenter: Ken Varnum)

Visit http://www.ala.org/lita/learning/online/toptechsknow for more information.
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EVENTS AND TRAINING: Article, Author and Journal Metrics: What Librarians Need to Know Webinar 
Nov. 12, 10:00-11:00am, 428 Main Library

In this webinar, librarians will discuss metrics-related library services for the individual (grad student, faculty/researcher) to inform career development and publishing decisions, and how a library expanded its research intelligence expertise by conducting a faculty research performance assessment using SciVal. Other highlights include an overview of the world of metrics, the mainstreaming of altmetrics, and a look at the new Scopus Article Metrics module.

Visit http://libraryconnect.elsevier.com/articles/2015-09/webinar-article-author-and-journal-metrics-what-librarians-need-know for more information.
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EVENTS AND TRAINING: LLAMA Thought Leaders Series: Rebekkah Smith Aldrich Webinar 
Nov. 12, 12:00-1:00pm, 428 Main Library

This is part of LLAMA’s ongoing series of webinars featuring thought leaders from a wide variety of libraries.

Visit http://www.ala.org/news/press-releases/2015/10/llama-thought-leaders-webinar-will-feature-rebekkah-smith-aldrich for more information.
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EVENTS AND TRAINING: Helping Users with Assistive Software Installed on Library Computers Tech Petting Zoo
Nov. 17, 1:00-2:00pm, 291 UGL

Megean Osuchowski, from Library IT, will demonstrate assistive software available on library computers. There will be hands on practice on how to assist patrons.
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EVENTS AND TRAINING: Management Success in An Unpredictable Landscape: Tools, Tips, and Tricks Webinar
Nov. 18, 1:30-3:00 pm, 428 Main Library

In this session, Nannette Naught (Information Management Team, Inc.) and Kathryn Harnish (Leap Forward Library Consulting) will discuss three pressing issues for libraries — the need for improved integration of e-resources, the challenges of metadata aggregation and enrichment, and the growing demands for “library as publisher” support. They’ll offer practical advice on how to begin now, with the systems in place today, while our users are watching.

Visit http://www.ala.org/llama/llama-webinar-management-success-unpredictable-landscape-tools-tips-and-tricks for more information.
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EVENTS AND TRAINING: Tactics for Time Management and Organizational Skills Webinar 
Dec. 2, 1:00-2:30pm, 314 Main Library

Feeling overwhelmed by deadlines as well as pressure from the many different demands on your time? Librarians and library staff members frequently report that they feel stressed by the need to multi-task, to keep up-to-date, and to manage tight schedules. There never seems to be enough time to get everything done on time. How can you work more efficiently and effectively and feel in control of your time? Will you ever see the top of your desk again? This webinar will provide practical strategies for gaining control of your time and setting priorities.

Visit http://www.ala.org/alcts/confevents/upcoming/webinar/120215 for more information.
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EVENTS AND TRAINING: Accessibility (or Workarounds) for Library Web Pages/Services for Users with Disabilities Tech Forum 
Dec. 2, 11:00-12:00pm, 314 Main Library

Robert Slater, from Library IT, will speak to what has been done to improve accessibility of the Library Gateway, and what we’re doing to improve accessibility with our current and upcoming CMS (Content Management System). He will talk about some of our licensed resources with widely variable accessibility obstacles/ease of use and workarounds for each.

Tech Forum on Accessibility in the Library sponsored by the Diversity Committee in celebration of the 25th anniversary of the Americans with Disabilities Act.
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If you would like to submit content for the December issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, November 20, 2015.

October Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
Check back in November for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

Just a short update because … the Strategic Planning Steering Team is deep in working on a draft of the Framework for Strategic Action, which will be disseminated to the Library via LIBNEWS-L for broader review and feedback. It is thrilling to see how ideas are coming together into a future-oriented vision for the University Library! Stay tuned!

Strategic Planning Office Hours are scheduled in Library 434 in October at the following times:

  • October 13, 3:30-4:30 pm
  • October 30, 10-11:30 am

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ANNOUNCEMENTS: EBSCO Usage Consolidation
The University of Illinois Library has acquired the EBSCO Usage Consolidation tool which is helpful to organize and analyze our usage data and allows for more efficient storing and sharing of usage information for detailed analysis. EBSCO Usage Consolidation allows us to create and export detailed reports on the usage of journal titles, databases, and e-books. It also provides some cost-per-use figures.

Usage data for 38 of the Library’s major vendors, including: JSTOR, Taylor & Francis, HighWire and ProQuest, now can be generated by simply logging into the EBSCO Usage Consolidation module. Users can run COUNTER compliant reports on database session and search counts, as well as journal article and e-book downloads.

Historical reports are available for years 2013 and 2014. Most current usage containing the period January to June 2015 is now also available and can be viewed through the EBSCO Usage Consolidation module. Procedures on how to use the module and additional instructions are included under:
G:\Collections Info\EBSCOUsageConsolidation. Please contact Esra Coskun at coskun@illinois.edu for any questions or comments.
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ANNOUNCEMENTS: Campus Charitable Fund Drive
David Ward, Library Leader for CCFD

The annual Campus Charitable Fund Drive is underway! This year’s campaign will run through November 13th.

Our Library culture is built on a legacy of inspiring students and our local community alike. The CCFD campaign provides us with an additional opportunity to invest our time, talent, and thoughtfulness in order to make a difference to those in need.

Participation in CCFD is entirely voluntary. Please visit http://www.ccfd.illinois.edu/ to learn more about the campaign, the 12 umbrella agencies, and the hundreds of charities to which you may direct your donation. Instructions for pledging are available at https://ccfd.illinois.edu/give/.

The campus goal this year is $1.3 Million and 25% participation. The Library’s goal is $36,948.62 and 25% participation.

Over the next eight weeks I’ll keep everyone posted on the campaign’s progress, as well as share information about some of the impact of you and your colleagues’ generosity.
If you have any questions or would like to make suggestions, please contact me or anyone on the CCFD leadership team.

-CCFD Leadership Team
(Vanessa Biggers, Angie Gruendl, Greg Knott, Bridgette LeSure, Sandy Wolf)
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ANNOUNCEMENTS: Library Acquires Portion of That’s Rentertainment Collection
A collection of nearly 3,000 rare and out-of-print BluRay discs, DVDs, and VHS tapes from the inventory of a local institution will join the already extensive media holdings of the University Library – where they will be available to patrons from both the campus and community. Read more…
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ANNOUNCEMENTS: The Library Welcomes George Gottschalk
Lynn Wiley, Head of Acquisitions

gottschalk

Acquisitions is delighted to welcome George Gottschalk to the Library as the new Acquisitions Operations Support Specialist. He comes to us from Rogers State University where he worked as the Collection Development Librarian and was responsible for day to day Acquisitions work in all formats. George has also worked at the Oklahoma State University Medical Library in interlibrary loan and circulation. His MLIS and BA in Art History are both from the University of Oklahoma. George began work here in September of 2015 and he will be working with many of you regarding your collection orders. Stop by Acquisitions in room 12 of the Main Library to say hello.
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ANNOUNCEMENTS: Passport Time
The Wellness Subcommittee of the Staff Development and Training Advisory Committee is again sponsoring an initiative to get Library employees out and walking out to other units, promoting both physical wellness and knowledge of our fellow employees.

Employees will have an opportunity to pick up a “Passport” to record their travels to all the participating Library units. You can pick up passports in Library Human Resources in 127 Library starting Wednesday, Sept. 30.

Each of the over 30 participating libraries or units will stamp (or in some cases put a sticker on) the “passports” of individuals to show that they have indeed traveled to that unit. During your travels try and take the time to introduce yourself at the participating locations and look around at the different units. Many units are newly remodeled or have interesting exhibits or displays.

The event will take place from October 1 to October 31 and anyone who completes all of them will be entered in a drawing. Turn in your passport to the Library Human Resources Office by 5:00 on Friday, November 1st. The drawing will take place the following week.

The event is open to all graduate assistants, academic hourlies, staff, academic professionals and Library faculty. Unfortunately, at this time we will not be able to award prizes to undergraduate student assistants.

We have a variety of donated prizes to give away.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of September 30, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search_status_october

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HR NEWS: Recognitions
Faculty and academic professionals were recognized for achievements, awards, and years of service on September 29 at the Alice Campbell Alumni Center. For a complete list, view the evening’s program: 2015_Fac_AP_brochure
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HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • MPAL (Music and Performing Arts Library): 50% Library Specialist vacancy – interest letter to confirm music or theater proficiency, waiting for referral
  • CAS (Central Access Services): 100% evening shift vacancy – interviews being conducted
  • UGL (Undergraduate Library): 100% deep night shift vacancy – master referral received – currently scheduling interviews

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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information (under Facilities–>Project Information).
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EVENTS AND TRAINING: Background Check Policy Informational Sessions
Library Human Resources will be hosting informational sessions on the new Background Check Policy:
http://il.evanced.info/illinoisedu/lib/eventcalendar.asp
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EVENTS AND TRAINING: Informational Sessions on Microaggression
Lori Mestre will be providing an overview about microaggressions and how it might impact the Library.

Microaggressions are the everyday verbal, nonverbal, and environmental slights, snubs, or insults, whether intentional or unintentional, that communicate hostile, derogatory, or negative messages to target persons based solely upon their marginalized group membership.

Many of you might have heard about or read Stacy Harwood’s published report on campus microaggressions at Illinois. If not, it is available at: http://www.racialmicroaggressions.illinois.edu/files/2015/03/RMA-Classroom-Report.pdf

There will be two identical presentations with time for discussion.

  • 10-11, Room 106
    Tuesday, October 6
  • 11-12, 335 Grainger
    Wednesday, October 28

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EVENTS AND TRAINING: The Champaign County History Sampler
Saturday, October 17 from 10:00 am to 3:00 pm

Town and gown sampler

The Town & Gown Speaker Series presents The Champaign County History Sampler.

Explore Champaign County’s history during a day of special tours of local museums, archives, libraries, and historical societies. Meet archivists and local history experts, view special exhibits, and get a behind-the-scenes look at how local history is being preserved. Pick up a passport at any of our locations on October 17. Collect a stamp from at least three locations and be entered for a chance to win a gift basket with gift cards and goods from Champaign county businesses.

For more information, visit champaignhistorysampler.wordpress.com/.
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EVENTS AND TRAINING: Library Blood Drive
Community Blood Services will be here on October 21 from 11-3 with their Blood Mobile parked outside the Undergraduate Library in the circle drive. If you would like to donate blood please sign up on the Staff Events Calendar or send Zoe Revell an email with a name and preferred time.

http://www.library.illinois.edu/calendar/staff/
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EVENTS AND TRAINING: 2015 All Employee Expo
The 2015 All Employee Expo will be held on October 20 from 10:00 am until 2:00 pm at the Illini Union rooms A, B, and C. This is an approved event for Civil Service employees. Civil Service employees may take up to one hour to attend the Expo, operations permitting and with prior supervisory approval.
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EVENTS AND TRAINING: Long Term Service Recognition Program
The University Library Long Term Service Recognition Program for our Civil Service Staff is Wednesday, October 28, 2015, 8:30 a.m. – 10:00 a.m., at the ARC, Activities and Recreation Center, 201 East Peabody Drive, Champaign. The Social Committee hopes as many staff as possible can attend this annual recognition.

This year the University Library honors 21 employees! They are:

  • 5 year employee
    –Chapman, Erik Dale
  • 10 year employees
    –Coleman, Karen
    –Sparks, Vicki Sue
    –Woodall, Robin Lynn
  • 15 year employees
    –Hynes, Tony James
    –Lerch, Kimberly A
    –Lewis, Chad Allen
    –Menkhaus, Jane C
    –Miller, Lisa C
    –Rudd, Nick L
    –Towns, Elonda Navonne
  • 20 year employees
    –Andrick, Silda L
    –Crow, Naomi R
    –Pherigo, David W
    –Till, Marie L
  • 25 year employees
    –Keaton, Tammra Rena
    –Reinhart, Tina M
    –Schutz, Virginia K
  • 30 year employees
    –Pawlicki, Christopher C
    –Weatherspoon, Faynett R
    –Wolf, Sandra L

-Library Social Committee
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If you would like to submit content for the November issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Wednesday, October 21, 2015.

September Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
The recent controversies that have rocked our institution have been disappointing. Without a doubt, Phyllis Wise was a great chancellor who made important contributions to Illinois and helped us move forward from another set of challenges. To be clear, just as certainly, the way that Chancellor Wise conducted her work was wrong. We are a better institution and we can do better. I want to speak today about the state of the Library, and the state of the Library in the aftermath of these events. Read more…
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

The Library has now concluded all three of the Deep Dive sessions. The final post-Dive discussion is scheduled for September 17, 1-2 pm in 434 Library. We will re-cap the Research Library Ecosystem discussion as well as review the process from the Library retreat until now.

Starting in September, the Strategic Planning Steering Team will be working on drafting the Framework for Strategic Action, which will be disseminated for review and feedback in October. It is thrilling to see how ideas are coming together into a future-oriented vision for the University Library!

Strategic Planning Office Hours are scheduled in 434 Library in September at the following times:

  • September 3, 2-4pm
  • September 16, 10:30am-12noon
  • September 21, 2-4pm

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ANNOUNCEMENTS: Python Office Hours
Beth Sandore, Associate University Librarian for Research

Do you need new or additional programming skills for a research project? Having a problem with getting data out of a file or reshaping it for your needs? Do you have a task you think you could automate with a script?

The Research Data Service (RDS) in conjunction with the Scholarly Commons will be hosting drop-in hours for Python coding help. All students, staff, and faculty are welcome to drop by to get help with a coding problem or learn about other campus and community resources for programming help. Some R, SQL, and XML help can be also provided as well. Drop-in hours are meant to assist researchers in programming tasks related to research projects and not for homework help. Members of RDS staff will also be available to discuss more general data management as well.

Please bring your computer and any data files you’re trying to work with.

This is a pilot program and will run on Tuesday afternoons from August 25 to September 29 at the Scholarly Commons (Room 306 Main Library; near the Wright Street stairwell).
Questions? Contact Elizabeth (wickes1@illinois.edu) or the Scholarly Commons (sc@library.illinois.edu).
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ANNOUNCEMENTS: Oak Street Reading Room
B.A. Davis-Howe, Copyright Supervisor

Starting with the fall semester, the Oak Street Library Facility (809 S. Oak Street) now has a full-service circulation point, the Oak Street Reading Room. The Reading Room is open from 9am until 4pm, Monday through Friday.

In the past, patrons were able to request that Oak Street materials be ready for them to use at the Reading Room, but requests had to be staff-mediated. Beginning with the fall term, patrons are able to select “UIUC OAK ST. DESK” as a valid pick-up location for circulating items from all Library locations when placing requests through the online catalog.

Patrons using the Reading Room have access to a computer, scanner, copier, and printer, and are also free to use the Reading Room as a quiet place to study. We recommend that patrons wanting to use multiple volumes of journals or large-format items held at Oak Street (stos) request them via the online catalog for pick-up at the Reading Room. Those requests should be submitted the day before coming to the Reading Room, as retrieving materials from high-density storage requires the use of special equipment. (As always, material designated as part of a special Oak Street location, such as Rare Book Oak Street, will still circulate only through the designated location, not the Reading Room.)

If you have any questions, please see the Reading Room web page <http://www.library.illinois.edu/cmservices/oakstreet_readingroom.html> or e-mail Sarah C. Heald <oslf@library.illinois.edu>.
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ANNOUNCEMENTS: The Library Welcomes Aaron McCollough
Beth Sandore, Associate University Librarian for Research

IMG_0914

Please join me in a very warm welcome to Aaron McCollough, who officially started on Monday, August 17 as the Head of Scholarly Communications and Publishing, a new unit within the Library’s Office of Research. Aaron joins us with substantial experience in libraries and publishing. Most recently he was the Editorial Director of Michigan Publishing at the University of Michigan. Prior to that, Aaron was a subject specialist in English at the University of Michigan Library, and he also served as the Outreach Librarian for Michigan’s Text Creation Partnership. Aaron has an MA and Ph.D. in English from the University of Michigan, specializing in Renaissance and Early Modern literature, and an MFA in Creative Writing from the University of Iowa Writer’s Workshop. While at Michigan, Aaron was active in scholarly publishing and digital humanities. He has published several volumes of poetry. Aaron’s current office (he’ll be moving to permanent quarters later this fall) is located at 450Y in the Main Library, and his e-mail is amccollo@illinois.edu. Feel free to stop by 450Y to welcome Aaron to the Library and campus.
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ANNOUNCEMENTS: Save the Date and Call for Proposals: 3rd Annual Library Research Showcase
Dan Tracy, Library Research Showcase Coordinator

The 3rd Annual Library Research Showcase is scheduled the afternoon of Tuesday, November 10! Please mark your calendar and plan to join us to hear about faculty, academic professional, and graduate student research happening in the Library. Library faculty and academic professionals, and their research collaborators, may submit presentation proposals for lightning talks, poster sessions, and tech demos through the CFP form available at the Showcase website (http://go.illinois.edu/libraryshowcase). Watch the website for schedule details, which will appear in September and October.

For more information, contact Dan Tracy, Library Research Showcase Coordinator (dtracy@illinois.edu).
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ANNOUNCEMENTS: Data Science Across Disciplines Focal Point This Fall
Heidi Imker, Director, Research Data Service

A Focal Point project called Data Science Across Disciplines, funded through the Graduate College, offers monthly Data Science seminars as part of the program. The project is a collaboration between graduate students Halie Rando (Animal Science) and Diana Bryne (Civil & Environmental Engineering) and Library faculty mentors Ayla Stein and Heidi Imker. Working with the Graduate College, GSLIS, and the Illinois Informatics Institute (I3), the Data Science Across Disciplines Focal Point presents an opportunity for graduate students at Illinois, with a focus on women and underrepresented minorities, to begin developing basic data analytic skills in an inclusive environment. The class consists of 19 masters and Ph.D. graduate students from 10 different programs of study. Beginning programming skills are introduced during weekly seminars for those enrolled in the class. Additionally, monthly Data Science seminars featuring speakers from across campus will share creative ways for analyzing and visualizing research data. Look for future announcements if you’re interested in attending the monthly Data Science seminars.
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ANNOUNCEMENTS: Welcome New CLIR Fellow Qian Zhang
Heidi Imker, Director, Research Data Service

Qian Zhang is a new 2015 Council on Library and Information Resources (CLIR) postdoc fellow in data curation working with the Research Data Service at the Library and Center for Informatics Research in Science and Scholarship (CIRSS) at GSLIS. Qian received her Ph.D. from Louisiana State University (LSU) with a major in Physical Oceanography and minor in Electrical and Computer Engineering. She also has two master degrees in Engineering Science and Control Science and Engineering, respectively, as well as a B.S. in Automation. Before she joined Illinois, Qian spent the summer as a visiting scholar at the Natoinal Center for Atmospheric Research (NCAR) in Boulder, CO. Her past research is centered around writing code with the help of high performance computing (HPC) to build up/calibrate numerical models and software development. Through this work, Qian gained experience dealing with large datasets and complex data structures. She also worked on testing models, analyzing and visualizing data and model results, and applying those model/software to simulate/predict the real-world scenarios. Qian joins GSLIS and the RDS to continuing working on data and software management and preservation.
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ANNOUNCEMENTS: New Public Access Policies To Be Implemented This Fall By Federal Funding Agencies
Heidi Imker, Director, Research Data Service

The federal agencies have issued implementation plans in response to the 2013 Office of Science and Technology Policy (OSTP) public access memo (http://go.illinois.edu/OSTP_Memo). There are changes on the horizon for making both articles and data publicly accessible – purportedly those changes will take effect in October of this year for many of the agencies. On behalf of the Scholarly Commons and Research Data Service, Dan Tracy and Heidi Imker teamed up to put together a talk to bring the Library up to speed on expectations. In case you weren’t able to make the presentation on August 19, the slides are available here: https://uofi.box.com/Public-Access-Fall-2015-PPTX

Please take a moment to learn more and help spread information about these requirements to the researchers you work with, regardless of whether you are directly involved in federal grant activities. And feel free to contact us with any questions!
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ANNOUNCEMENTS: Decision on RefWorks
Carissa Phillips, on behalf of the Citation Management Working Group

In late July, I introduced the Citation Management Working Group, which was created to review the Library’s offerings of citation management software tools and support, particularly RefWorks. After consulting with Library Administration and the fund managers who contribute to RefWorks; after receiving feedback from the Library as well as through a survey of current RefWorks users; and after reviewing usage and instruction statistics, we have decided to cancel RefWorks at the end of our current contract, July 1, 2016. Even after testing an early version of the redesigned RefWorks/Flow merged product that will be available in January, our cancellation decision stood.

Further, we have concluded that it no longer makes sense to subsidize any fee-based citation management software tool. The landscape of citation management tools has changed significantly since we first began offering RefWorks through the Library, with many more free and fee-based tools available now, all constantly evolving, giving users many opportunities to find the tool that best accommodates their personal information management style. Since citation management tools are largely indistinguishable in key areas of functionality, a user’s choice of tool most often (but admittedly not always) comes down to personal preference. By no longer “favoring” a single tool through financial support and enhanced instruction and outreach, we can instead focus our reference and instruction more broadly (and arguably, more appropriately) on helping users navigate the landscape of tools. One approach to this type of support was introduced at the GA orientation in August (http://illinois.libguides.com/citationmgmtoverview).

Next steps:

1.) The Working Group will notify each of our RefWorks account holders that “free” RefWorks accounts through the Library will be discontinued as of July 1, 2016 and that continued access to RefWorks after July 1 will require the purchase of a personal account. Assistance will be offered to those users who wish to migrate their RefWorks content to another citation management tool.

2.) If you are contacted to teach a session on RefWorks, your instructional materials based on the current interface will be accurate until our RefWorks access runs out on July 1, 2016. The expectation is that we will still support RefWorks through instruction and reference, but only in equal measure with EndNote, Mendeley, Zotero, and other major tools. Another option would be to instead offer instruction on different types of citation tools and their features. The Working Group will begin working on a basic template for such instruction.

3.) Begin updating your online guides and instructional materials to remove all mention of the “free” RefWorks account offered through the Library.

We understand this is a big change, but we are hopeful that with this early notice, there is ample time to prepare RefWorks users to transition to their own paid RefWorks account or to another tool, and for us to begin offering broader, more general support for users as they evaluate and select citation management tools that best meet their needs. Please direct any questions or comments to me at choller@illinois.edu.
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ANNOUNCEMENTS: Upcoming Advancement Event Opportunities
Scott Koeneman, Assistant Dean of Libraries for Advancement

Library Advancement is hosting or collaborating on a number of events this fall and is looking to provide units from across the Library greater opportunity to interact with Library Friends and potential donors.

One way we are looking at is a series of table-top exhibits that highlight the work and priorities of a unit. These would be set up as part of Library and campus events, and, in some cases, may be used at small donor events around the country. Exhibits could be a poster or something similar to what is presented at the Library Research Showcase. It can also be more elaborate, showing examples of collections or work done in the unit. It would be helpful if they had an interactive component that started a conversation with visitors. The key is that it would fit on a table top.

If you have a suggestion for an exhibit for your unit, please contact me.

Among the upcoming events this fall:

  • Foundation Weekend, October 1-3
  • Homecoming Parade Watch, October 23
  • Library Friends Annual Event, November 6
  • Illinois Luncheon (Chicago), November 17

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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of September 1, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
september2015_search_status
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HR NEWS: Civil Service Performance Evaluations
Evaluation deadline for civil service employee evaluations was August 31, 2015. If you have evaluations still not completed, please let Library Human Resources know as soon as possible. Our office will be sending out reminder notices for those that are missing.
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HR NEWS: New Employees 

Faculty

  • Karen Hogenboom, Head, Scholarly Commons, August 31, 2015
  • Alexandra Krogman, Visiting Engineering and Physical Sciences Resident Librarian, GELIC, August 16, 2015

Academic Professional

  • George Gottschalk, Acquisitions Operations Specialist, Library Acquisitions, September, 16, 2015

Lateral Reassignments – Civil Service Employees

  • Josh Hankemeier, Senior Library Specialist, Undergraduate Library to Music and Performing Arts Library, effective August 25, 2015

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HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Central Access Services, Library Specialist, Mid-shift, Master Referral #4, interviews continue
  • Undergraduate Library, Library Specialist, Deep Night shift, 1st Master Referral received, interviews starting

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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information (under Facilities–>Project Information).
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EVENTS AND TRAINING: Around the World in 2D: Comics, Graphic Novels, and Cartooning
On Wednesday, September 30 from 3-4:30pm, the International and Area Studies Library warmly invites you to join us for the first Chai Wai event of the year! Presented in conjunction with the Library’s September exhibit on international comics, the theme is “Around the World in 2D: Comics, Graphic Novels, and Cartooning.” There will be a lively panel discussion featuring local comics scholars, creators, artists, and animators. Audience members are encouraged to participate in the discussion. This event is free and open to the public and includes light refreshments. For more information, please e-mail Mara Thacker at mthacker@illinois.edu.
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If you would like to submit content for the October issue of Library Office Notes, please submit it to John Wilkin, Beth Sandore, or Tom Teper by Wednesday, September 23, 2015.

August Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

Convergence: Planning, Budget Crises, and the Path Ahead
Although we’re in the summer doldrums, this feels like a good time to remind everyone of the value and importance of our planning efforts and the way that those efforts tie into the budget process. A short while ago, I sent out a note on our 2015-2016 hiring plan and a few words about the continuing budget uncertainty. It’s easy to feel like the looming cuts argue for putting everything on hold. How can we approve new positions when we’re also taking cuts? There are several answers to that question, and one is that because of our size, the churn of openings and funds to fill them means that we’ll be doing some hiring even in the direst circumstances. Read more…

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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

This summer features our three Deep Dive sessions. The final Deep Dive session is scheduled for August 26, 9 am-12noon and is on the topic of the “Research Library Ecosystem.” We will be exploring how our Library works in collaboration with other libraries and what we can learn from the developments in other libraries as well. James Michalko, Vice President, Online Computer Library Center (OCLC) Research Library Partnership, will be a guest speaker.

Strategic Planning Office Hours are scheduled in Library 434 in August at the following times:

  • August 4, 9:00-11:30 am
  • August 27, 11:00 am-1:00 pm

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ANNOUNCEMENTS: Introducing the Citation Management Working Group
For years, Research and Information Services (RIS) has been closely monitoring usage statistics for the citation management software RefWorks, as part of its central role in supporting RefWorks users. Although the Library makes a substantial financial contribution to offer RefWorks, and a number of librarians, staff, and graduate assistants devote time to teaching and supporting its users, the return on our investment has been underwhelming. As an example, only about 11% of our RefWorks account holders have logged into RefWorks in the last year. Among all U of I account holders, 46% had their first and last logins on the day they created their account—likely at a librarian-led session. 78% of all U of I account holders have logged into RefWorks 10 times or less.

A Working Group (see the signature below for members) has recently been convened to consider changes in the Library’s offerings of citation management software and related support. One of the areas under discussion is canceling our RefWorks subscription and substantially reducing instruction and support for its users. The Working Group is also considering what support may be initiated or expanded for other citation management software, such as Endnote, Mendeley, Zotero, RefMe, EasyBib, and CiteULike, among others. If a firm cancellation decision is made for RefWorks, the Working Group will begin developing online materials to assist RefWorks users in migrating their citations to other management software, communicate to campus and alumni users, and contact “power users” directly to offer individualized assistance.

Decisions will need to be made soon so that we have ample time to prepare our users for any changes in the Library’s portfolio of citation management tools/support, and so that we may begin the work of updating our instruction and online guides accordingly. The Working Group welcomes your feedback and questions; direct them to Carissa Phillips (choller@illinois.edu).

-Citation Management Working Group
(Merinda Hensley, JoAnn Jacoby, Erin Kerby, Carissa Phillips, Beth Sheehan and Kelli Trei)
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ANNOUNCEMENTS: Update on CAM Reorganization Activities
As discussed in May’s Library Office Notes, leadership personnel within Content Access Management (CAM) engaged in developing a new internal organizational structure. Effective July 1, 2015, reporting lines within the unit were adjusted. Michael Norman continues to provide overall leadership for the unit as well as for Serials, Government Documents, and Music cataloging while a number of other individuals have stepped up to provide leadership for particular aspects of CAM’s work. These individuals will serve as the primary contacts and supervisors:

  • Authority Control: Qiang Jin
  • Electronic Resources: Willy Kries
  • Foreign Language Cataloging: Nicole Ream-Sotomayor
  • Government Documents: Michael Norman
  • Metadata Services: MJ Han
  • Monograph/Media Cataloging: Janet Weber
  • Music Cataloging: Michael Norman
  • Serials Cataloging: Michael Norman

These contacts are visible on the CAM webpage (http://www.library.illinois.edu/cam/), and the Library’s directory will be updated soon to reflect the organization of the entire staffing contingent within the unit.

Over the last two months, civil service employees within the unit have been issued new position descriptions to reflect the new organizational structure. Next steps within the unit involve wrapping up FY15 evaluations and developing FY16 individual goals with new supervisors, reviewing and updating position descriptions for faculty and academic professionals within the unit, and exploring the need for team-level goals and objectives. CAM will be having information sessions in September to highlight the changes and go over the work occurring within the unit.

Please feel free to contact us if you have any questions or concerns.

-Tom Teper & Michael Norman
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ANNOUNCEMENTS: 18,115 Dissertations Now Available from IDEALS
We are happy to announce that all dissertations produced by University of Illinois at Urbana-Champaign graduates from the 1950s through 1997 are now available from the Illinois Digital Environment for Access to Learning and Scholarship (IDEALS). The Library has been working with ProQuest to digitize microfilmed dissertations since 2012, and now 18,115 dissertations are accessible to our users. These dissertations are organized into communities that reflect the departments and colleges on campus. Because various departments and programs have changed over the years, programs that no longer exist are mapped to equivalent contemporary communities within IDEALS when possible. All dissertations are also available from the community Graduate Dissertations and Theses at Illinois (https://www.ideals.illinois.edu/handle/2142/5131).

As a result of this project, scholars at U of I—and subscribing institutions around the world—have full-text access to virtually every dissertation produced at the University of Illinois at Urbana-Champaign from the 1950s to 1997. While full-text access will initially be limited to campus IP ranges or authentication, ProQuest has agreed to the University Library’s management of a click-through approval for rights holders to grant open access to the digitized titles.

At present, we are currently working with ProQuest to secure access to the additional 8,400 titles produced between 1997 and 2010. More on that effort in the coming months.

-Tom, MJ, Seth, Lindsay
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ANNOUNCEMENTS: New Service for Streaming Videos
The Library now offers access to over 14,000 movies and documentaries via the Kanopy platform. This is a pilot program to assess use and costs for providing this service for FY2016. A report will be provided to CDC (Library Collection Development Committee) on the service at the 6-month mark and we will be soliciting input from the Library as well as collecting metrics.

This program is demand driven and the Library pays a fee once a movie is viewed the 4th time (by different users or from a different device by one user). The fee is for the lease of the film for 12 months. That lease may be renewed. Access the full database at
http://illinois.kanopystreaming.com/ or simply search for Kanopy on the Library Catalog. It is available to anyone accessing it remotely as long as they can authenticate with a NETID. Over 5,000 streaming media records have now been loaded into the Catalog. More will be added as the MARC (MAchine-Readable Cataloging) records are made available to us. When referring uses please use the link with our remote proxy prefix:
http://www.library.illinois.edu/proxy/go.php?url=http://illinois.kanopystreaming.com

There is overlap with some titles we have purchased but we will not be assessed a fee for any title that we already own. This is to be sure that our users may fully explore the Kanopy platform for any title of interest. The Browse Collections feature on the platform will bring up subject collections that have a hierarchy for more granular access by subject. These are all accessible by unique URLs that Kanopy has now provided along with their title list to date. After accessing a subject collection list on Kanopy, scroll down to the end to see facets that allow for an even greater refinement of the list. These URLS and the separate title list are available at G:\Collections Info\Streaming Media –Kanopy. A brief description of their demand driven service is also available in that folder.

Captioning is available for 2/3rds of the collection and we may request captioning for any title in the collection which is then accomplished in 24-48 hours. We will be able to see titles used and will proactively request captioning on the behalf of all users. A new player was deployed on our platform to enhance accessibility July 23rd. The Center for Innovation in Teaching and Learning (CITL) is also reviewing the platform and has made additional suggestions to Kanopy to optimize access.

Forums will be offered this fall by Acquisitions on some of the service enhancements and the dashboard behind the scenes that allow us to easily monitor use. We will be getting additional promotional materials from Kanopy that we can offer as posters or as images to view on our digital screens and will offer that as soon as possible.
Questions? Please contact Lynn Wiley at lnwiley@illinois.edu.
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ANNOUNCEMENTS: Exceeding Fundraising Goals in FY15 and Preparing for the Next Campaign
Scott Koeneman, Assistant Dean of Libraries for Advancement

The fiscal year has ended and Library Advancement is gearing up for a busy year ahead. In the coming year, we plan to increase our output at all levels—reaching out to more potential donors with heightened marketing and communication, providing more opportunities for Library Friends to interact with the Library through events and activities, and identifying and building relationships with more donor prospects.

But, before we move on, I wanted to share with everyone that, despite this being a transition year for staffing in Advancement, we were one of only a few units on campus to meet or exceed our goals for new business (cash gifts, deferred gifts and pledges), and cash (actual gifts received). Much of the credit for this belongs to the long-time Advancement staff members who persevered and to those who built the relationships over the years that culminated in giving. It also belongs to the entire Library team. The value and impact of what you do resonates with donors and supporters.

Looking forward, we are preparing for a new campaign (kicking off in 2017) that will have very high goals for the Library and the entire campus. I look forward to sharing all of this with you in the coming months.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of July 29, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
search-status_august
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HR NEWS: Family and Medical Leave Act (FMLA) Leave Changes
All employees received a notification from University Administration that changes to the FMLA had been amended effective June 1, 2015. Changes in the Act, while wordy, were basically changes to definitions in the Act. Definition of “family, spouses, and covered veterans.” Employees currently on an approved FMLA are not impacted by these changes. Anyone who is considering FMLA should check with Library Human Resources for any clarification needed.
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HR NEWS: Civil Service Performance Evaluations
It is time to complete performance evaluations for civil service staff. Evaluation deadline has been extended to August 31, 2015.
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HR NEWS: New Employees 

Faculty

  • Suzanne Chapman, User Services Librarian and Assistant Professor, August 16, 2015
  • Christopher ‘Kit’ Condill, Russian, Eastern European and Eurasian Studies Librarian and Assistant Professor, August 16, 2015
  • Aaron McCullough, Head, Scholarly Communications and Publishing, Office of Research and Assistant Professor, August 16, 2015
  • Celestina Savonius-Writh, Head, History, Newspaper and Philosophy Librarian and Assistant Professor, August 1, 2015

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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information (under Facilities–>Project Information).
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EVENTS AND TRAINING: Graduate Assistant Orientation and Training (Fall 2015)
The draft schedule of the Graduate Assistant Orientation and Training week is available. There may be a few tweaks and changes as far as the presenters, but you can start registering your new graduate assistants on the calendar at http://www.library.illinois.edu/calendar/staff/. Training starts on August 17th.

While the Graduate Assistant Orientation/Training sessions are aimed at new graduate assistants in the Library, there are a number of sessions that returning staff members/academic professionals/faculty may be interested in attending. Sessions are open to any Library employee except for Monday morning, August 17th, which is reserved for new GAs only.
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If you would like to submit content for the September issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, August 19, 2015.

July Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note
Check back in August for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

We have now had two of our three Deep Dive sessions. The first was the “Transformative Learning Deep Dive” that took place in May. The second was the “Scholarship, Discovery and Innovation Deep Dive” and was held in June. The recordings of the formal presentations are available online at https://mediaspace.illinois.edu/channel/University%2BLibrary%2BStrategic%2BDeep%2BDive%2BSession%2B%25232/31245881. The opening talk by Dr. Antoinette Burton, incoming head of IPRH, was particularly thought-provoking. The open discussion follow up to the Deep Dive on Scholarship, Discovery and Innovation will be Wednesday, July 8, 2:00-3:00 pm in Library 428. The final Deep Dive will be on the Research Library Ecosystem and take place later this summer.

Finally, Strategic Planning Office Hours are scheduled in Library 434 in July at the following times:

  • July 8, 10:30-11:30 pm
  • July 16, 12:00 noon -1:00 pm
  • July 28, 111 am – 12 noon

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ANNOUNCEMENTS: IFLA and Illinois
Lynne Rudasill

The results of the biennial balloting for IFLA offices and standing committees are in! Illinois will continue to have a very strong presence in the IFLA organization with the following individuals serving on IFLA related sections:

  • Acquisition and Collection Development – Lynn Wiley
  • Continuing Professional Development and Workplace Learning – Mary Laskowski
  • Document Delivery and Interlending – Joe Lenkart
  • Information Literacy – Lisa Hinchliffe
  • Library Services to Multicultural Populations – Susan Schnuer
  • Library Theory and Research – Beth Sandore
  • Rare Books and Special Collections – Valerie Hotchkiss
  • Social Science Libraries – Lynne Rudasill

Their terms begin at the close of this year’s World Library and Information Congress in Cape Town, South Africa. We definitely want to invite you to the 2016 Congress which will be held in Columbus, Ohio, if you cannot make the trip this year. We also want to mention that Steve Witt is in his first year serving as the editor of the IFLA Journal.

Great international engagement on the part of the University Library, and some great librarians representing us!
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ANNOUNCEMENTS: Reference Management Team
Starting this summer with the next committee appointment cycle, the Reference Management Team will replace the Reference Services Committee and the Main/UGL Hub Management Team, integrating leadership and coordination of library-wide reference services. The core membership of the team will be individuals in positions with responsibility for managing reference services in each of the reference hubs (Life Sciences, Physical Sciences, and the Main/Undergraduate Library), as well as other stand-alone reference service points. The charge and composition of the Reference Management Team is posted with the June 1 Executive Committee meeting documents at http://www.library.illinois.edu/committee/exec/ExecutiveCommitteeMeetings2014-2015

In other reference-related news, please see the Reference User Survey report at http://www.library.illinois.edu/committee/ReferenceServices/documents/UserSurveyFinal.pdf

Thanks to the Reference Services Committee for their work conducting and sharing the results of this study!
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of July 1, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
search_status_july
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HR NEWS: Civil Service Performance Evaluations
It is time to complete performance evaluations for civil service staff. Evaluations should be conducted and completed before August 7, 2015. Training sessions for performance evaluations will be conducted on July 8, July 13, July 23, and July 28. Watch LibNews for announcements regarding location and times. Forms are available on the Library Human Resources website.
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HR NEWS: New Employees 

Faculty

  • Jessica Moyer, Visiting Reference Librarian and Visiting Assistant Professor, RRSS, June 16, 2015
  • Chloe Ottenhoff, Visiting Principal Cataloger and Visiting Assistant Professor, RBML, June 1, 2015

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FACILITIES: Project Information
Please visit the Office of Library Facilities webpage (http://www.library.illinois.edu/administration/facilities/) for project information (under Facilities–>Project Information).
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EVENTS AND TRAINING: Crochet Corner
Room 106 Library

crochet

Would you like to learn how to crochet?
Do you have question or a problem with a crochet project you are working on?
Or maybe you would like to take a break and work on a craft project while chatting with others?

Dates:
July 15th – 11:30-1:30
July 18th – 1-4pm
August 12th – 11:30-1:30
Sept. 16th – 11:30-1:30
Sept. 19th – 1-4pm

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If you would like to submit content for the August issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, July 22, 2015.

June Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

A Hiring Plan and Focusing on the Future 
I’m on my way back from the CIC library directors meeting and recently returned from the ARL meeting, so I owe you a report on discussions in those two groups, but I’ll save that for next month. For now, I’d like to focus on a couple of related topics–the question why we devote energy to a hiring plan during a time we’re modeling budget cuts, and generally the need to keep our focus on the future. Read more…
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

This summer features our three Deep Dive sessions. The first was the “Transformative Learning Deep Dive” that took place on May 1 with a follow-up open discussion on May 21. The discussion focused on Goal 2 of the Campus Strategic Plan (http://strategicplan.illinois.edu/goals.html#goal2). The formal presentations at the Deep Dive were recorded and are available online (https://mediaspace.illinois.edu/channel/University+Library+Strategic+Planning+Deep+Dive+Session/). Participants found “The Student Experience” (three undergraduate students sharing their experience of being transformed through their experiences at the University of Illinois) and “Transformative Learning” (Chuck Tucker, Vice Provost for Undergraduate Education and Innovation, sharing the campus goals and strategy for transformative learning) particularly informative.

The next event is the “Scholarship, Discovery and Innovation Deep Dive” and is scheduled for June 16, 9:00 am – 12:00 noon, with the follow-up open discussion on July 8, 2:00-3:00 pm. Details will be provided on LibNews and the Strategic Planning Blog. The final Deep Dive will be on the Research Library Ecosystem and take place in July.

Finally, Strategic Planning Office Hours are scheduled in Library 434 in June at the following times:

  • June 11, 3:00-4:30 pm
  • June 17, 2:00-3:00 pm
  • June 22, 10:30-11:30 am

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ANNOUNCEMENTS: Literatures and Languages Library’s New Configuration
The Literatures and Languages Library’s entrance and circulation desk is now on the west side of room 225 Main Library and opens on the north-south hallway. The west entrance will continue to be open during the LLL’s hours of operation.

As a result of the reorientation, faculty and staff have moved offices. You will find us at the following locations:

225A Seminar Room (same place)
225C Bob Cagle
225E Harriett Green
225F Graduate Students
225G Stuart Albert and Carl Graves
225H Paula Carns

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ANNOUNCEMENTS: Advancement Welcomes Two New Major Gift Officers
The Office of Advancement has welcomed Tiffany Rossi and Maggie Wave as
major gift officers.

Tiffany Rossi

Tiffany Rossi

Tiffany Rossi was last the senior director of advancement at the Caterpillar College of Engineering and Technology at Bradley University. Prior to joining Bradley, she served as a major gift officer for Illinois in the Colleges of LAS and Engineering. Tiffany brings incredible advancement skills and knowledge of the campus to the Library. She officially started on May 4.

Maggie Wave

Maggie Wave

Maggie Wave joined the team on June 1. Maggie is a College of LAS alum and spent three years as president of the college’s LAS Leaders, a student advancement organization. Upon graduation, she was accepted into the Teach for America program and has been teaching in Louisiana for the last three years. She returns with great knowledge of the campus and an unmatched love of the campus and Library.

We are incredibly excited to have Tiffany and Maggie joining the Library team and look forward to working with them as we continue to build support for the Library’s mission. Their work will be especially vital when the new campus campaign officially kicks off in 2017.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of May 29, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
search_status_june

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HR NEWS: Civil Service Staff Openings
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Music and Performing Arts Library, Library Assistant, 50% – CLOSED without hire

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HR NEWS: New Employees 

Faculty

  • Dr. Clara Chu, Director, Mortenson Center and Distinguished Professor, Mortenson Center, June 1, 2015

Academic Professional

  • Eleanor Dickson, Visiting Digital Humanities Specialist, Scholarly Commons, June 1, 2015
  • Tiffany Rossi, Director of Development, Library Advancement, May 4, 2015
  • Maggie Wave, Assistant Director of Development, Library Advancement, June 1, 2015

Civil Service

  • Hueih-Lirng Laih, Library Specialist, with specialty factor, Library Acquistions started in her new position on May 18, 2015
  • Candice Woodrum, Accountant I, Library Business Office, started in her new position on May 22, 2015
  • Millie Wright, Library Specialist, 50%, Oak Street, started in her new position on May 26, 2015

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HR NEWS: Separations

  • Mickie Bailot, Senior Library Specialist, Collection Management Services, retired May 8, 2015
  • Lyn Petrie, Senior Library Specialist, Grainger Engineering Library and Information Center, retiring effective June 20, 2015

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FACILITIES: Project Information
Please visit the Office of Library Facilities webpage (http://www.library.illinois.edu/administration/facilities/) for project information (under Facilities–>Project Information).
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EVENTS AND TRAINING: Poplin and Paper: Four Centuries of Fashion in Print
May 18-September 9, 2015
RBML, 346 Main Library

poplinpaper

The term “fashion plate” is layered with meanings. It is a portrait depicting not an individual but rather an outfit that a clothier can supply. It is also frequently used to describe someone who wears the latest styles. But a plate is also a printing term, describing an illustration transferred to paper during the printing process.

This exhibition explores the interdependence between fashion and print to communicate ideas not only about what people wore, but also about those who produced and experienced these images. The exhibition begins with early modern surveys of national costumes, which sought to codify the diverse cultures that Europeans encountered around the world. It then traces emerging interrelationships among fashion plates and the periodical press, commercialism and the performing arts, and the subsequent evolution of various communities of readers and consumers. It culminates in the emergence of fashion photography, a new medium of expression for fashion in print that still shapes its viewers today.

The exhibition is curated by Anna Chen, Curator of Rare Books and Manuscripts. The exhibition will be on view Monday through Friday, 8:30am to 5pm, in the Rare Book & Manuscript Library at the University of Illinois at Urbana-Champaign.
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EVENTS AND TRAINING: CPR Training for Adults, Children and Infants plus AED Training
The Library will be once again offering this workshop, Tuesday, June 2, from 9-11:30 in the ACE’s Heritage Room. Completion of the class will result in certification.

Please sign up on the Staff Training Calendar:
http://il.evanced.info/illinoisedu/lib/eventcalendar.asp?libnum=1

There is a 24-hour cancellation policy so people on the waiting list can make arrangements to attend.
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EVENTS AND TRAINING: Research Data Service Meet & Greet New Staff
The Research Data Service (RDS) will host a Meet and Greet on June 12th from 4-5 PM in Room 308 of the Main Library for new research programmer Colleen Fallaw and data curators Elise Dunham and Elizabeth Wickes. The RDS team is working in collaboration with others in the Library (and beyond) to develop services that meet data management and stewardship needs on campus, including developing a repository for public access to research data and providing researchers with expert guidance on creation and execution of data management plans (DMPs). We hope to see you at the RDS Meet and Greet!

Also look for a special RDS Interest Group meeting later in June to review upcoming expectations around research data that have emerged from recently released Public Access Implementation Plans. The OSTP Public Access Memo from 2013 and these subsequent plans address both publications and research data. Although we’ll focus on the research data requirements, we will point you towards resources that have systematically covered both for quick reference.
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EVENTS AND TRAINING: Learning to be GREAT
June 17, 9:00-Noon – Main Library 106

Please join us for a workshop based on our GREAT Customer Service Guidelines: http://www.library.illinois.edu/administration/services/great.html. Shirley Stelbring from Learning Alliances will lead the training, under the auspices of the Staff Development & Training Committee. The GREAT guidelines were developed by the User Services Advisory Committee as a tool for training and evaluation.

Register for the workshop at: http://bit.ly/1EhLggx

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If you would like to submit content for the July issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, June 17, 2015.

May Library Office Notes

ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING



ANNOUNCEMENTS: University Librarian Note

Budget Reductions
Given the current state budget news, it will come as no surprise to any of you that the University will likely experience a reduction in its operating budget for FY16. The cut, whatever percentage it is overall, will not be applied uniformly across the University or the Library. I believe that the Provost will do his utmost to protect our Collections budget, and the campus administration has always been a good friend to the Library. But I also have no doubt that we will be expected to share in the fiscal pain. Read more…
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ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

We have finished up our series titled “Campus Strategic Plan Conversation: Exploration and Understanding.” The discussions were robust and exploratory, generating a number of different perspectives and ideas on how the Library can support and lead initiatives that engage and align with the Campus Strategic Plan.

We now turn our attention and efforts to the “Deep Dive” sessions, collaboratively developed with the Associate University Librarians – details have been provided via LibNews and are also on the Strategic Planning blog:

  • Teaching/Learning (May 1)
  • Research/Scholarship (June 16)
  • Research Library Ecosystem (July – Specific Date TBD)

Finally, Strategic Planning Office Hours are scheduled in Library 434 in May at the following times:

  • May 5, 10-11:30 am
  • May 20, 1-3:30 pm

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ANNOUNCEMENTS: RDS Welcomes New Staff
Plans to address public access to research have been pouring out of federal agencies in the last few months. Just in time, the RDS is thrilled to have new staff coming on board in April and May. Look for an event to meet Colleen Fallaw (programmer), Elizabeth Wickes (curator), and Elise Dunham (curator) towards the end of May.
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ANNOUNCEMENTS: Acquisitions Welcomes Chris MorganIMG_4965 cropped
Acquisitions is delighted to welcome Chris Morgan to the Library as the new Electronic Resources and Acquisitions Support Specialist. He comes to us from the University of Chicago Library where he worked as an E-resources assistant in Electronic Resource management and prior that as an acquisitions assistant for monographic orders in Technical Services. He has excellent experience with SFX and in library procurement and processing. In 2011 he served as Junior Fellow in the Recorded Sound Division of the Library of Congress where he worked on organizing and digitizing an unprocessed collection of recording industry ephemera, and presented his findings on the research value of the collection. Chris is a proud native of the south-side of Chicago (go White Sox!) and graduate of the public schools there. He has an MLIS from Dominican University and a BA in French from Northeastern Illinois University. He is a self-described music expert, especially jazz. Chris began work here in March of 2015 and many of you may have already met him by way of the SFX tickets he responds to online. Stop by Acquisitions in room 12 of the Main Library to say hello.
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ANNOUNCEMENTS: Camp Cursive Recurs at RBML
cursive
The handwriting is on the wall. Cursive is no longer taught in many grade schools, and we are discovering that many of our undergraduates cannot read or write cursive. Sure, who cares if you print all your notes—it might look a little childish to old fogies, but what’s the big deal? Fair enough, but what about the ability to read historical documents? Students who cannot read cursive are locked out of doing research on such notable figures in our collections as Carl Sandburg, Gwendolyn Brooks, Anthony Trollope or George Washington simply because they cannot read cursive. We don’t want to allow another generation to grow up without this important research tool, so we are repeating our wildly successful “Camp Cursive.” Open to kids ages 8-14, the camp will teach cursive, along with cool things like handwriting analysis and writing with a steel nib on Saturday, May 2.
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ANNOUNCEMENTS: Organizational Discussions within CAM
As many of you may know, Content Access Management (CAM) has been engaged in discussions over the last several months geared toward better defining its internal organizational structure. These discussions were not so much a reorganization as they are an attempt to better define areas of operational responsibility and commonality within the unit, and they were approached not so much as an effort to put chisel to stone as an effort to make a snapshot of the organization that could help guide the unit as it – like all units in the Library – continue evolving.

The leadership within the unit – consisting of Michael Norman, MJ Han, Qiang Jin, William Kries, Nicole Ream-Sotomayor, and Janet Weber – was asked to undertake these discussions with three things in mind: (1) providing opportunities for individuals at all levels throughout the unit to excel and develop professionally; (2) attempting to clarify, both internally to the unit and externally to the Library, the unit’s operational and management structure; and (3) preparing for discussions related to the unit’s long-planned move. During this time, they met with other unit and operational heads in the Office of Collections and Technical Services, with the AD for Facilities and members of his unit, and, just on April 30th, with the broader CAM staff.

Please look to the CAM website (www.library.illinois.edu/cam) for information on primary contacts for various areas, and feel free to ask questions or voice concerns should they arise.

Thank You,
Tom Teper & Michael Norman

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ANNOUNCEMENTS: Illinois Research Connections
The University Library in collaboration with the Office of the Vice Chancellor for Research is developing a new service called Illinois Research Connections. When launched later in 2015, Illinois Research Connections will be a publicly accessible, searchable web portal of research and scholarship for faculty and researchers across all disciplines on the Urbana campus that specifically addresses the first goal of the campus strategic plan, to “foster scholarship, discovery and innovation.” This service is being developed using the Elsevier Pure researcher information portal. Researchers’ profiles will contain name and appointment affiliation(s) and be updated weekly with publications indexed in Elsevier’s Scopus database. Learn more at http://publish.illinois.edu/researchconnections/.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of April 30, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
search_status_may

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HR NEWS: Civil Service Staff Openings
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Central Access Services – Library Specialist, Sun – Th, evenings, Closed without hire
  • Music and Performing Arts Library, Library Assistant, 50% – Offer made and declined, interviewing will continue
  • Content Management Services, Oak Street, Library Specialist, 50%, INTERVIEWING, Master Referral #3
  • Library Acquisitions, Library Specialist with specialty factor, Just opened, interviewing, Master Referral #1

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HR NEWS: New Employees 

Academic Professional

  • Elise Dunham, Research Data Curation Specialist (1 of 2), will start in her new position on May 16, 2015.
  • Mari Colleen Fallaw, Research Programmer, Research Data Services, started in this new permanent position on April 16, 2015.
  • Elizabeth Wickes, Research Data Curation Specialist (2 of 2) will start in her new position on May 16, 2015.

Civil Service

  • Allison Martell, Library Specialist, Social Sciences, Health, and Education Library, started in her new position on April 13, 2015.

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HR NEWS: Separations

  • Michelle Yestrepsky, Rare Book and Manuscript Library, resigning effective May 4, 2015.

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HR NEWS: Examination Revision for Library Series
The State Universities Civil Service System announced on April 17, 2015, that there will be a revision to the examinations for the Library Series effective June 15, 2015. Anyone on the Library Clerk, Library Assistant, Library Specialist, Senior Library Specialist and Library Operations Associate registers will be removed effective June 14, 2015. The registers will be void as of that date. In order to be on the registers after June 15, ALL applications will have to retest. Notice should have been received for all applications on the register from the Staff Human Resources Office. If an applicant views their Applicant Profile online, it says that the applicant is not currently on the register. Applicants may request the new exams at this time, and will be scheduled for June 15 or after. Questions should be directed to Library Human Resources or to Staff Human Resources, 333-2137.
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HR NEWS: Academic Professional Performance Evaluations (revised due date)
Administrative Council has approved the implementation of a new performance evaluation form for Academic Professionals. It was recently announced through LibNews that the form is now effective. The new form is available on the Library Human Resources home page (http://www.library.illinois.edu/administration/human/). The deadline for performance evaluations for academic professionals has been extended to the end of the day on May 15, 2015.
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FACILITIES: Project Information
Please visit the Office of Library Facilities webpage (http://www.library.illinois.edu/administration/facilities/) for project information (under Facilities–>Project Information).
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FACILITIES: MCORE Project
Thanks in part to a $15.7 million Federal TIGER grant, the Champaign-Urbana Mass Transit District, City of Champaign, City of Urbana and the University of Illinois at Urbana-Champaign are partnering to improve mobility in our communities’ core. This project will have a transformative impact unlike any previous transportation project in the communities’ history. All are welcome to attend a public meeting on May 5 (11:00 AM to 2:00 PM and 4:00 PM to 6:00 PM in the Illini Union Ballroom C) to provide input; for more information about the meeting or to follow the project, visit www.mcoreproject.com or refer to this MCORE Literature PDF.
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EVENTS AND TRAINING: Dog Therapy and De-stress Events
The Undergraduate Library, Grainger, and Funk Family ACES library will be offering a variety of stress relief programs for students during Finals Week. Therapy dog teams will visit each library from 2-4pm, starting Thursday, May 7th at ACES, then moving to Grainger on Monday May 11th and the Undergraduate Library on Tuesday, May 12th. The event at the Undergraduate Library will also host a number of additional campus and local partners helping students relax and prepare for Finals, including:

  • Representatives from the Campus Counseling Center
  • Stress Management Peer Mentors from McKinley
  • Chair Yoga sessions from Christine Janak (http://www.christinejanak.com/)
  • Other possible de-stress events to be announced later

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EVENTS AND TRAINING: Samuel Johnson and the Hookers’ Best Friend
May 13, 2015
3:00pm, The Rare Book & Manuscript Library

A No. 44 Society Event
For the last meeting of the 2014-15 No. 44 Society season, we welcome Paul T. Ruxin, who will talk about Samuel Johnson and the Revd. William Dodd, supporter of Magdalen Hospital for the Reception of Penitent Prostitutes, founded in 1758. Ruxin’s personal collection of the works of Samuel Johnson, James Boswell and their circle is among the most complete in private hands.
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EVENTS AND TRAINING: Poplin & Paper: Four Centuries of Fashion in Print
May 18 – September 9, 2015
8:30-5:00pm, The Rare Book & Manuscript Librarypoplinpaper
The phrase “fashion plate” is layered with meanings. It is a portrait depicting an outfit that a clothier can supply. It is also frequently used to describe someone who wears the latest styles. But a plate is also a printing term, describing an illustration transferred to paper during the printing process.

RBML’s summer exhibition explores the interdependence between fashion and print to communicate ideas not only about what people wore, but also about those who produced and experienced these images. The exhibition begins with early modern surveys of national costumes, which sought to codify the diverse cultures that Europeans encountered around the world. It then traces emerging interrelationships among fashion plates and the periodical press, commercialism and the performing arts, and the subsequent evolution of various communities of readers and consumers. It culminates in the emergence of fashion photography, a new medium of expression for fashion in print that still shapes its viewers today.

The exhibition is curated by Anna Chen, Curator of Rare Books and Manuscripts. The exhibition will be on display from May 18 until September 9 and can be viewed Monday through Friday from 8:30am to 5pm in the Rare Book & Manuscript Library at the University of Illinois at Urbana-Champaign.
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EVENTS AND TRAINING: Everyday Creativity
May 19, 9:00am – 12:00pm
Heritage Room, ACES Library

Please join us for a new workshop presented by Shirley Stelbrink, a training consultant with Learning Alliances.

Everyday Creativity is a workshop that investigates creative endeavors. They are not considered magic or mystical but is something simple. It can happen in just a moment – we look at something ordinary and see the extraordinary.

Creativity is often thought of as a phenomenon that belongs only to certain people. In this workshop, we assure that creativity is accessible. It’s within our grasp. With open minds and willingness to venture beyond what is expected, all can tap into their own creative abilities.

Sponsored by Staff Development and Training
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Would you like to see a Questions section in LON? If you have a library-related question and would like to see it answered in an upcoming issue, please send it to hmurphy@illinois.edu. Perhaps the answer will benefit the entire LON readership!

If you would like to submit content for the June issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, May 20, 2015.