June Library Office Notes

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ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
It has become customary for people who have moved into new positions to release a “first 100 days” report card. On May 29, I did, in fact, reach the 100-day milestone in my new role. I want to thank everyone for their assistance and patience as I’ve assumed this position. While my many years here have provided me with a sound background in Library activities, this new perspective has presented me with the opportunity to learn more about the workings of the Library and the many outstanding initiatives and endeavors engaged in by Library staff, APs, GAs, and faculty.  Read more…
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ANNOUNCEMENTS: BTAA Shared Print Repository Yields Results
Collection Management Services recently completed a project to deaccession 63,723 items from the Oak Street vaults that were duplicated at the Big Ten Academic Alliance Shared Print Repository in Indiana. This represents an estimated 7,965 linear feet, or 1.508 miles of shelf space which was recaptured to house critical local collections. In addition, CMS processed roughly 38,000 items that were sent to the SPR in Indiana as our contribution to that effort. Moving forward we will be the host site of the next BTAA Shared Print Repository beginning July 1st. Collection Management Services will begin securing 250,000 volumes over the next five years, and those volumes will be held for 25 years. Our work in this area will allow other institutions to further deduplicate their collections, and focus on individual institutional strengths. The content that we will be securing has not yet been finalized, but will largely consist of journal runs for which we also have digital access in perpetuity.
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ANNOUNCEMENTS: Recommender Service
A preview of The Recommender Service is hosted on a development server linked from the “My Account Link” on this page: https://sif.library.illinois.edu/

If you click on the My Account button on the top right of that page you can log in to your VuFind (the page is secured by https) account and select recommendations (Suggested Books tab). The recommendations are based on two main inputs 1) items checked out to you along with your “favorite” items in VuFind, and 2) data mining of checkout streams using clusters of subjects checked out together. The Recommender service also allows users to request items that have been recommended. Included in the login window is a link to the updated privacy policy for this service.
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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipients of Funding
The Research and Publication Committee (RPC) congratulates the following May recipients of RPC funding:

  • David Ward, for graduate hourly and other support for his study titled “Text Mining Reference Transcripts: Sentiment and Topical Analysis.” This project will investigate applying machine learning techniques to the analysis of chat reference transcripts, in order to discover ways of automating mining user insights from management data.
  • Erin Kerby, for transcription services in support of her study titled “Veterinary Medical Researchers’ Perspectives on Data Management.” This project will explore and document the data management practices and perceptions of veterinary medical researchers at the University of Illinois College of Veterinary Medicine.

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ANNOUNCEMENTS: Academic Professional Promotion Implementation Team Meeting Minutes
The most recent meetings minutes of the APPIT are posted at http://www.library.illinois.edu/committee/workinggroups_subcommittees_taskforces_teams/ap_promotion_implementation_team.html.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes

April 27 CAPT Meeting
The agenda for the April meeting included work group updates on the Search, Discovery, and Delivery Team (Bill Mischo) and the Web Team (Jim Dohle). In addition, there was a discussion of the proposed new Library Emerging and Integrated Technologies work group (Jim Dohle and Eric Kurt).

May 26 CAPT Meeting
The May meeting agenda was shortened due to a large number of absences. Hannah Stitzlein provided an overview of her work on the DPLA Illinois Digital Heritage Hub (IDHH). Work group updates will be continued at the June meeting.

Detailed meeting minutes and work group reports are located here:
http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of June 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: Interviewing Graduate Students
ATTENTION SUPERVISORS:

When interviewing for your graduate assistantships or grad hourly position, it is very important that you notify the other applicants you have made your selection(s) so they know to seek employment elsewhere. For your assistance you can use this template below:
_______

Thank you for applying for the University Library: (Position/Unit). After a thorough evaluation of the position requirements and qualifications of the candidates, a decision has been made and an offer has been extended to another individual.

We appreciate your interest in this position and wish you the best in your future endeavors.

Sincerely,
(Name)
_______

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HR NEWS: Applying for Lateral Transfers
For those employees that would like to be considered for lateral transfers (to move from one unit to another in the same title and same pay rate) you may sign up using this link: Lateral Transfer Form

Lateral transfer candidates may be contacted directly by departments to discuss vacancies and schedule interviews.

Please be sure that your online application is no more than one year old and must include your current position information. (instructions)

Illinois Human Resources (formerly SHR and AHR) provides additional information here: Civil Service Transfers
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HR NEWS: Departures

  • Retirement of Joyce Catchings May 31, 2017
  • Retirement of Glen Martin May 31, 2017

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HR NEWS: New Employees

  • Full-Time at Acquisitions Elisabeth Potsch May 1, 2017
  • Full-Time at CAM Kathryn Butterworth May 26, 2017

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HR NEWS: Vacancies

  • Library Specialist: Ricker Art and Architecture, received Master Referral and will begin interviewing soon

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IT NEWS: New Academic Hourly Systems Administrator
Jason Colwell, a new academic hourly Systems Administrator, started on May 15. We are very happy to have Jason join the Library IT team.
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IT NEWS: WordPress CMS Training and Drop-in Hours
Regular WordPress training and drop-in office hours will be held throughout the summer. You can sign up using the Staff Events Calendar: http://il.evanced.info/illinoisedu/lib/eventcalendar.asp?libnum=1

WordPress Training:
5/31/2017: 2:00 – 3:00 p.m. UGL 291
6/15/2017: 10:00 – 11:00 a.m. UGL 291
6/28/2017: 2:00 – 3:00 p.m. UGL 291
7/12/2017: 10:00 – 11:00 a.m. Lab 314
7/26/2017: 2:00 – 3:00 p.m. UGL 291

WordPress Drop-in / Open Office:
6/8/2017: 10:00 – 11:00 a.m. UGL 291
6/21/2017: 2:00 – 3:00 p.m. UGL 291
7/6/2017: 10:00 – 11:00 a.m. UGL 291
7/20/2017: 2:00 – 3:00 p.m. Lab 314
8/3/2017: 10:00 – 11:00 a.m. Lab 314

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IT NEWS: WordPress Migrations
The Library Web Team is on track to complete the migration of library web content from OpenCMS to WordPress by the end of the summer. You can keep up to date by checking the Library Content Management System Migration Project website.
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FACILITIES: Facility Project Updates
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Webinar – Critical Reflection to Improve and Grow As Librarians Who Teach
June 2, 11am-noon, 428 Main Library

Reflection is a practice that helps instruction librarians and coordinators focus on various aspects of their teaching in order to grow and improve as teachers. This presentation will begin by defining reflection and reflexivity while describing when, how and why it is used, as well as outlining benefits, challenges, and examples of the practice.

Presenters:

  • Maria Accardi is the Coordinator of Instruction at Indiana University Southeast. She is the author of Feminist Pedagogy for Library Instruction (Library Juice Press, 2013), editor of the forthcoming The Feminist Reference Desk: Concepts, Critiques, and Conversations (Library Juice Press), and co-editor of Critical Library Instruction: Theories and Methods (Library Juice Press, 2010).
  • Michelle Reale is the Faculty Librarian for English and Music at Arcadia University. She is the author of Becoming a Reflective Librarian and Teacher: Strategies for Mindful Academic Practice (ACRL, 2017).

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EVENTS AND TRAINING: ALCTS Virtual Preconference: Diverse, Inclusive, and Equitable Metadata
June 6, 1pm to 2pm, 225b Main Library
June 7, 1pm to 2pm, 225b Main Library

The Association for Library Collections & Technical Services (ALCTS) will kick off its ALA Annual programming with the two-day, virtual preconference “Diversity, Equity, and Inclusion in Metadata” from 1 p.m. to 2 p.m. CT on Tuesday, June 6 and Wednesday, June 7. This virtual event, which will be held prior to the ALA Annual Conference & Exhibition in Chicago, will provide a venue for attendees to engage with colleagues and presenters, leaving them with the tools necessary to implement what they’ve learned in their libraries.

“Diverse, Inclusive, and Equitable Metadata” will offer a platform for attendees to discover how metadata creators are developing methods to encourage the creation of metadata that represents diverse points of view. In addition, attendees will learn ways to increase cultural inclusiveness of their own metadata. Programming for this two-day, virtual event includes session one, “Outreach and Inclusivity in Digital Libraries and Institutional Repositories,” on Tuesday, June 6, which will feature the presentations “Digital Project as Community Outreach: A New Way of Approaching Metadata” and “Doing Justice to the Humanities: Increasing Inclusivity with More Specific Subject Description.” Session two, which will be held on Wednesday, June 7, will feature “Metadata Creation and Remediation in Zine and Digital Library Collections” and will focus on the presentations “Towards Counter-Cultural Competencies: Mutual Metadata Creation and the Zine Union Catalog Project” and “We Don’t Use Those Words Anymore: Describing Yesterday’s News Today.”
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EVENTS AND TRAINING: NISO Webinar: Enabling Discovery and Retrieval
June 7, 12-1:30pm, 428 Main Library

This session will address the use of quality metadata and unique identifiers in traditional information environments, but could also include discussion of one or more of the following:

  • Scholarly non-traditional output that may currently be hosted in institutional repositories or on proprietary platforms, such as YouTube
  • Enabling identifiers for increasingly granular portions of a work (such as paragraphs) in the interests of citation

The agenda and more information about the webinar can be found at: http://www.niso.org/news/events/2017/webinars/jun7_webinar/
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EVENTS AND TRAINING: UGL/Media Commons Open House
June 7, 9-11am, UGL

Following other Library Open House events that have been held (resulting from requests at the Library retreat), the UGL/Media Commons/Tech Prototyping areas will be featured in our open house next week. We will have posters by each staff person’s desk (who are excited to have you come see the work they do), tours available in the video studio, audio studio, and in the Tech prototyping lab. We will also have snacks.

Stop at the table that will be set up in front of the courtyard by the circulation desk to get a map with the tour stops.
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EVENTS AND TRAINING: Crucial Conversations
June 13, 9am to noon, 106 Main Library
Shirley Stelbrink will be presenting this workshop.

Crucial Conversations is a workshop to introduce the tools to use ‘for talking when stakes are high’. A crucial conversation occurs when three actions are in place:
1 – The topic is important to all parties in the conversation
2 – The people’s opinions vary and are not in agreement
3 – Emotions are high

There are steps you can learn and practice to create more effective conversations and solutions.

Please register at http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Creative Connections
June 14, 12pm to 1pm, 106 Main Library
June 28, 12pm to 1pm, 106 Main Library

Going along with the theme from the retreat, “Connect, Communicate and Create,” Staff Development and Training is hosting a creative connections hour during the noon hour twice a month. Bring a leisure or relaxing activity (or just yourself!) and connect and communicate with your colleagues while creating. We will also bring an activity that anyone could do. Please join us and be part of the fun!
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EVENTS AND TRAINING: New Employee Luncheon
June 15. 11:30am-1:30pm, Activities and Recreational Center

The luncheon will be held at the ARC in the Multipurpose Room # 6 (the usual spot). Help us welcome our newest employees and enjoy one another’s company over lunch.
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EVENTS AND TRAINING: Cross Cultural Communication Workshop
June 20, 10am-12pm, 106 Main Library
Presented by International Student and Scholar Services

Cross-cultural communication is important in the library because we have a diverse workforce and patrons. It is important for us to understand the factors that are part of effective communication in a multi-cultural world.
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EVENTS AND TRAINING: Research Services Workshop: Writing a Literature Review
June 20, 2-4pm, 106 Main Library
Led by Dan Tracy

Attention faculty and APs! Summer Research Services Programming is now on the staff calendar for pre-registration. Details are below on the session with a link to register.

Do you struggle with writing the literature review for an article or grant and making it feel connected to the rest of the writing? In this session, we’ll talk about how to integrate prior research into your writing more seamlessly. We’ll take a look at examples of published literature reviews as part of our session. We’ll also talk about approaching the literature review productively in cases where there does not appear to be prior literature.

Register: http://il.evanced.info/illinoisedu/lib/eventsignup.asp?ID=12716&rts=&disptype=&ret=eventcalendar.asp&pointer=&returnToSearch=&num=0&ad=&dt=mo&mo=6/1/2017&df=calendar&EventType=ALL&Lib=&AgeGroup=&LangType=0&WindowMode=&noheader=&lad=&pub=1&nopub=&page=&pgdisp
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EVENTS AND TRAINING: Having a Disability Accommodation Discussion with Your Employee
June 29, 10am to 11am, 428 Main Library
Led by JJ Pionke

We are obligated to make a reasonable accommodation, or modification or adjustment to a job, an employment practice, or the work environment that makes it possible for a qualified individual with a disability to enjoy an equal employment opportunity, upon request of the employee. What kinds of questions can or should you ask your employee and how you handle this request will be discussed at this session.
https://diversity.illinois.edu/reasonable-accommodations.html
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If you would like to submit content for the July issue of Library Office Notes, please submit it to JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, June 23, 2017.

May Library Office Notes

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ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back next month for a Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Come to the ALCTS Exchange!
Tom Teper, Associate Dean for Collections and Technical Services

The Office of Collections and Technical Services and Staff Development and Training are hosting an institutional registration for the ALCTS Exchange at https://alcts2017.learningtimesevents.org/. This virtual conference will be held over four afternoons on May 9, 11, 16, and 18, 2017 from 12:00 – 4:00.

We have reserved Main Library 106 to host the sessions. Beth Woodard has added the sessions to the Library Staff Calendar. More information is also located below.

Please take a look at the schedule and feel free to join us.
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ANNOUNCEMENTS: RBML Project Cataloging Wins Two Research Grants
Congratulations to Sarah Lindenbaum, who has received two research grants to help further her work in reconstructing the library of 17th-century book collector Frances Wolfreston. Sarah received a Houghton Library Visiting Fellowship (http://hcl.harvard.edu/libraries/houghton/public_programs/visiting_fellowships.cfm) and a Friends of the Princeton University Library Research Grant (http://rbsc.princeton.edu/friends-princeton-university-library-research-grants) to further her studies this summer.
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ANNOUNCEMENTS: Academic Professional Promotion Implementation Team Meeting Minutes
The most recent meetings minutes of the APPIT are posted at http://www.library.illinois.edu/committee/workinggroups_subcommittees_taskforces_teams/ap_promotion_implementation_team.html.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
This note reports on the March 30 CAPT meeting.

Work Group Reports

Cataloging and Metadata (Michael Norman)
Cataloging is revising their policy regarding URLs to digital resources in the online catalog. The original recommendation was to add a separate electronic-only record to the catalog for digitized items, in addition to adding a link to the print record. After further investigation into the work processes which would be required to accomplish this, it was decided to just add the link to the print records, but not to create a separate electronic-only record.

Michael next presented a proposal to develop a name authority file for individuals affiliated or associated with the University. Given the Library’s involvement with the Illinois Experts (Elsevier Pure) Researcher Portal and also similar initiatives in the University Archives, the CAPT committee is encourage the Cataloging work group to continue to explore this idea.

Next there was a discussion about improvements and enhancements to current catalog records in preparation for migration to the new ILS system. Michael has a list of proposed enhancements, such as RDA format fields, table of contents notes, 13-digit ISBNs, and linked data information, among others. More details are available in the meeting notes. The CAPT committee discussed the pros and cons of a comprehensive catalog cleanup project prior to migrating to a new system.

Finally, there was some discussion about the new version 3.1 of VuFind that will be available in April, and there was an update on the CARLI RFP committee which is working the comply with state procurement rules.

Electronic Resources (Lynn Wiley)
Lynn provided some quick updates on the serials and URL linking and display improvements, including work to prioritize “owned” content over aggregators. The team is also working to improve display logic, but is at a bit of an impasse. They are in the process of researching how other SFX users, such as Harvard, have implemented their display improvements.

Parking Lot Items

Finally, the committee had a discussion about “parking lot” items, topics in our backlog which we haven’t yet had an opportunity to discuss in depth. It was decided that all the current items needed to remain on the list, and the committee will prioritize them so that they can make it onto future meeting agendas. The list is as follows:

  • DPLA
  • Budget Reductions
  • CARLI and ILS updates
  • ILS Migration
  • LOCKSS
  • New Titles List

Detailed meeting minutes and work group reports are located here:
http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of May 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: In Memoriam

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IT NEWS: Reminder: Send Us Your Ideas

Library IT has an Idea Form to collect new or innovative ideas or any suggestions for improvements. When ideas are submitted they go to an OTRS queue that is reviewed monthly by Library IT. We will discuss submissions and take steps to bring involved Library stakeholders into the conversation. As always, we welcome your feedback!
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IT NEWS: Spring 2017 No Change Period
12:01 AM on Monday, May 1 through 11:59 PM on Friday, May 12

To minimize possible disruptions, Library IT observes a no-change period around finals week. The Technology Services no-change period spans from Reading Day through when grades are due; however, the Library has different peak-use times, so we shift the no change period accordingly. This semester, no-change for Library IT will run from 12:01 AM on Monday, May 1 through 11:59 PM on Friday, May 12.

Please note that emergency changes may be approved if there are stability or security issues during the no-change period, but generally changes will be deferred until after May 12 to avoid any unintended, service-affecting consequences.
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FACILITIES: Facility Project Updates
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Creative Connections
Wednesday, May 3, noon to 1pm, 106 Main Library, hosted by Cindy Ingold

Going along with the theme from the retreat, “Connect, Communicate and Create,” Staff Development and Training is hosting a creative connections hour during the noon hour twice a month during the semester. Bring a leisure or relaxing activity or just yourself then connect and communicate with your colleagues while creating. We will also bring an activity that anyone could do. Please join us and be part of the fun!
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EVENTS AND TRAINING: ALCTS Exchange
Tuesday, May 9; Thursday, May 11; Tuesday, May 16; and Thursday, May 18
106 Main Library

The ALCTS Exchange is a celebration of excellence at the intersections of libraries, collection management, acquisitions, metadata and cataloging, preservation, and technology. This fully online event will offer synchronous and asynchronous opportunities for learning and engagement. Participants from diverse areas of librarianship will find the four days of presentations, panels, and activities both thought-provoking and highly relevant to their current and future career paths. The ALCTS Exchange will engage a wide-range of presenters and participants, facilitating enriching conversations and learning opportunities. Everyone, including non-ALCTS members, are encouraged to register and bring their questions, experiences, and perspectives to the events.

Program Schedule

  • Day 1: New Roles, New Workflows (Tuesday, May 9)
    Host, Mary LaskowskI
    Discover how changes in existing workflows can lead to the re-envisioning of traditional acquisitions, collection development and management, cataloging and metadata, and preservation workflows and job descriptions. Explore presentations, speaker information, and more.
  • Day 2: Creative Problem Solving (Thursday, May 11)
    Host, Lynn Wiley
    Learn how problems related to acquisitions, collection development and management, cataloging and metadata, and preservation can be solved through collaboration with other library departments and through creative problem solving. Explore presentations, speaker information, and more.
  • Day 3: Creating Connections with User Communities (Tuesday, May 16)
    Host, Jennifer Hain Teper
    Examine how acquisitions, collection development and management, cataloging and metadata, and preservation support the needs and impacts the experiences of library users. Explore presentations, speaker information, and more.
  • Day 4: Building Skills to Prepare for the Future (Thursday, May 18)
    Host, Michael Norman
    Find out how people working in acquisitions, collection development and management, cataloging and metadata, and preservation can expand their skill sets in preparation for leadership or management roles or to stay current on emerging trends. Explore presentations, speaker information, and more.

For a list of sessions on each day, please refer to the complete Program Schedule.
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EVENTS AND TRAINING: NISO Webinar – Spotlight on Mobile: Devices, Interface, and Content
Wednesday, May 10, noon to 1:30pm, 428 Main Library

This session will look at the on-going importance of mobile devices and the influence those devices have on access to and usage of various forms of content, whether text or multi-media. As a ubiquitous tool for a global population, the impact of mobile on the practices and policies of libraries and content providers should not be underestimated.
http://www.niso.org/news/events/2017/webinars/may10-webinar/
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EVENTS AND TRAINING: CPR Training
Sponsored by Staff Development and Training
Wednesday, May 17, 1pm to 3pm, 106 Main Library

CPR training for adults, children, and infants plus AED Training. Completion of the class will result in certification. You must give 24-hour cancellation notice so others on the waiting list can attend. Any question please contact Zoe Revell 300-4733 or revell@illinois.edu.

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met.
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EVENTS AND TRAINING: Project Management Workshop
Sponsored by Staff Development and Training
Tuesday, May 23, 9am to 11:30am, 106 Main Library

Project management is a start-to-finish approach to getting things done and making projects more successful. It’s a profession, but it’s also a set of techniques that anyone can apply to achieve goals and manage project work more effectively. Project management can be used to guide small, simple projects as well as complex enterprise-wide initiatives.

This 2 1/2 hour hands-on class is taught by AJ Lavender, an experienced project manager. This course will give you knowledge of the basics and a set of tools that you will be able to quickly apply to your own project.

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met.
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EVENTS AND TRAINING: Research and Publication Committee (RPC) Brown Bag
Tuesday, May 23, 12pm to 1pm, 428 Main Library

Participants to be announced at a later date.
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EVENTS AND TRAINING: Supervisory Discussion: Delegating
Thursday, May 25, 10am to 11am, 428 Main Library

Beth Woodard will lead the discussion on delegating.
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EVENTS AND TRAINING: Cultural Humility
Thursday, May 25, 2017, 12:00:00 PM CDT – 1:00:00 PM CDT, 428 Main Library

Traditionally, libraries have used cultural competence workshops and trainings as a way to help employees better serve populations outside their comfort zones. However, cultural humility may offer a better model.

As Tervalon & Murray-García (1998) argue, a pitfall of cultural competence is the traditional notion of ‘competence’ as an endpoint: mastery of knowledge that can be assessed through quantitative measures. In fact, cultural competence programs often include lists of characteristics of various cultures, suggesting that successful interactions with people from those cultures is a matter of mastering the correct formula: Interacting with a German? Be direct, and on time. With a Native American? Avoid eye-contact and expect long silences.

This approach may cause us to overlook the individuals involved in an interaction and the context in which it occurs — treating ‘culture’ as something innate and undifferentiated. It is also of limited use in library contexts where typically far more identities are represented than can be ‘mastered’ and any individual’s background cannot be assumed.

In this webinar, we will look at the concept of cultural humility and the promise it holds for libraries. Cultural humility is a practice of self-reflection on how one’s own background and expectations impact a situation, of openness to others’ determining the relevance of their own identities to any given situation, and of committing to redress the effects of power imbalances.
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EVENTS AND TRAINING: Time Management Training
Sponsored by Staff Development and Training
Thursday, May 25, 1pm to 4pm, 106 Main Library

“Time management is really a misnomer. The challenge is not to manage time, but manage ourselves. The key is not to prioritize what’s on your schedule, but to schedule your priorities.”
– Stephen Covey

Shirley Stelbrink from Learning Alliances will lead a workshop on using your time more effectively, so you can be more productive.

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met.
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If you would like to submit content for the June issue of Library Office Notes, please submit it to JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, May 19, 2017.

April Library Office Notes

Posted on by

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back next month for a Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Academic Professional Promotion Implementation Team Update
Tom Teper, Associate Dean for Collections and Technical Services

This message is intended for APs and supervisors of APs in the Library. If you are neither of those, you can disregard the rest of this message (unless you are just curious).

In March, I delivered a presentation (APPIT Presentation I) at the Faculty Meeting about the charge and progress of the Academic Professional Promotion Implementation Team (APPIT). As you are all aware, the Library’s Executive Committee approved the implementation of a promotional framework for Academic Professionals. APPIT is the team charged with implementing the promotional framework. However, this implementation is not feasible without contributions from all of the Academic Professionals in the Library and, in some cases, their supervisors.

Process
APPIT is charged with making initial assignments of rank for APs in the University Library. Clearly, this is a process that will benefit from the direct engagement of the individual academic professionals and, when appropriate, their supervisors. That engagement will take multiple forms, but, most critical to this process is the initial completion of a self-assessment and submission of an updated resume or CV by the individual APs and of position descriptions by supervisors. We are asking that this be done by April 15, 2017.

Once that information is submitted, APPIT will conduct an initial review and assignment of ranks (with anticipated distribution by May 30, 2017), consider any appeals to the initial assignment of ranks (by June 30, 2017), and finalize the rank assignments by July 15, 2017. After that, the Business and Human Resources Services Center will need to update appointments for the Notifications of Appointment to be issued for August 2017.

Self-Assessment and Resume Submission Form
The self-assessment will ask the Academic Professionals to reflect upon the four ranks outlined in the Final Report and Recommendations: Library Framework for Academic Professional Promotion (dated November 21, 2016). These four ranks are: Assistant, Associate, Senior-Associate, and Senior. A handy table of the ranks and criteria outlined is available in slide 7 (see APPIT Presentation I). We anticipate that most responses will be the equivalent of three pages in terms of total text. Submitted self-assessments and resumes will be used as the basis for the Implementation Team’s individual review. The form and questions are available at http://iisdev1.library.illinois.edu/APAssessment/.

Involvement of Supervisors of APs
After supervisors work with the AP to ensure that their position description is up to date, APPIT hopes to minimize the impact of this process on you. Right now, we anticipate that the primary role that supervisors will play in interacting with APPIT will be limited to cases where there is a disagreement in ranking between the AP’s self-assessment and the initial APPIT review. In such cases, APPIT may call upon supervisors to review the initial self-assessment and the initial APPIT ranking in light of that discrepancy.

Key Dates for APs and Supervisors in the Process

  • April 15, 2017: Submission of resumes, self-assessments, and position descriptions
  • May 30, 2017: Target date for distribution of initial review and rank assignments to all APs
  • June 30, 2017: Target date for completing consideration of any appeals to initial rank assignments
  • July 15, 2017: Target date for completing classification of all academic professionals
  • August 2017: NOAs reflecting new rank assignment released
  • September 30, 2017: APPIT submit to Executive Committee (EC) recommendations for next steps in implementing the AP Promotional Framework

Open Meetings for APs
APPIT is holding three open meetings for APs in March and April. The dates and locations are:

  • March 21: 10:30 – 12:00 (106 Main Lib)
  • March 29: 9:30 – 11:00 (323c Main Lib)
  • April 3rd: 2:30 – 4:00 (106 Main Lib)

Questions?
Please feel free to contact me off list, look at the AP Promotion Implementation Team Website, or feel free to contact any other members of the AP Promotion Implementation Team:

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ANNOUNCEMENTS: Academic Professional Promotion Implementation Team Meeting Minutes
The most recent meetings minutes of the APPIT are posted at http://www.library.illinois.edu/committee/workinggroups_subcommittees_taskforces_teams/ap_promotion_implementation_team.html.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
This note reports on the February 23 CAPT meeting.

VuFind Recommender System

Jim Hahn provided a summary of his and the prototyping team’s work to develop a recommender system for the VuFind catalog search and discovery system. A significant part of the discussion was about possible changes to privacy policy to support the project. The CAPT committee would support changes so long as users have an opportunity for informed consent. This will need to be considered in light of Beth Namachchivaya’s work to update and better manage Library policies.

Work Group Reports

Kyle Rimkus provided a report on the recent activities of the Digital Production work group. Topics included:

  • The potential to expand Medusa services to other campuses in Illinois
  • The Distributed Museum
  • The Internet Archive scanning center’s move from Oak Street to the fourth floor of Main

Helenmary Sheridan provided a report on the recent activities of the Repositories, Preservation, and Access work group. Topics included:

  • The work group is beginning to explore options to redo the Dspace-based IDEALS institutional repository with technology based on the Medusa architecture
  • Illinois Data Bank is now supporting large file uploads
  • A discussion of how best to address the gaps created by Bill Ingram’s departure as the manager of the SCaRS team

Library Expertise Framework Committee

JoAnn Jacoby and Beth Namachchivaya lead a discussion about the proposed Library Expertise Framework work group. After the discussion it was decided that CAPT would charter the work group which would be tasked with developing three things:

  1. A thematic framework that encompasses the categories of expertise available in the Library
  2. An outline for an organization-wide workflow for recommending regular updates and changes to the database
  3. A name for the service that reflects the full range of uses and clearly describes the content

The timeframe for the work will be about three months.

Detailed meeting minutes and work group reports are located here:
http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of April 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: Academic Professional and Civil Service Employees

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HR NEWS: Supervisors of Academic Professionals and Civil Service Employees

  • Question and Answer sessions for completing Performance Evaluations and Position Descriptions will be available in Room 106 on –
    • April 20 at 3:00 pm
    • April 27 at 10:00 am

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HR NEWS: Civil Service Positions

  • Acquisitions – Library Specialist with Germanic Language requirement = offer made and accepted, background check in process, estimated start date April 17, 2017
  • CMS – 2 Library Specialist positions at 50% = posted, interviews are being scheduled

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HR NEWS: In Memoriam

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IT NEWS: 

Departures

  • Drew Kenton, an IT Specialist with the Help Desk and Workstation & Network Support groups, left the Library on March 10, 2017, after 5 years of service. He is starting a new position with campus Facilities & Services where he supervises their IT User Services group.

Arrivals

  • Nick Ferraz de Oliveira, Marissa Mullenix, Alex Pate, and Matt Steele are four new academic hourly Content Specialists. They are members of the Web Team where they are assisting with the migration of content to our new WordPress CMS. We are excited to have this talented group of individuals assisting with web content migration.

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FACILITIES: Facility Project Updates
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Pedometer Challenge
The Library and the Wellness Group are pleased to bring you the 2017 Library Pedometer Olympic Challenge!

Do you need an excuse to get moving after a long winter? Are you eager for a little friendly competition?

Starting Monday, April 3rd through Sunday, April 30th, you have the opportunity to get involved in the Annual Library Pedometer Challenge! This year we are walking to Olympic host cities with the most University of Illinois alumni medal winners.

For more information, rules, and procedures see http://guides.library.illinois.edu/c.php?g=642412.
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EVENTS AND TRAINING: ECAR Webinar
Tuesday, April 4  2-3 pm in 428 Main Library
The final event in the series shares about the importance of academic data, pulling from the paper “The Predictive Learning Analytics Revolution: Leveraging Learning Data For Student Success” as well as other EDUCAUSE resources.
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EVENTS AND TRAINING: Reference Retreat
The 2017 Reference Services Retreat will be on April 5th (Wednesday). All are welcome to participate – faculty, staff, academic professionals, graduate assistants, hourlies, and other academic staff. Please check with your departments and immediate supervisors about attending this event.

The Reference Management Team wants this event to be an inclusive one, where colleagues can interact and share fresh ideas, and participate in these discussions. We have an exciting program for you (see below).

You are welcome to attend all the sessions or pick the sessions you would like to attend. Please use the individual sessions below to register or register directly from the Staff Calendar: http://il.evanced.info/illinoisedu/lib/eventcalendar.asp?libnum=1
Note: please select April to view the list of sessions.

Date: Wednesday, April 5th, 2017
Time: 8:20 am – 4:50 pm
Place: Heritage Room, ACES Library, Information, and Alumni Center (ACES LIAC)
1101 S. Goodwin Avenue, Urbana, IL 61801
See: http://www.library.illinois.edu/funkaces/about/gettinghere.html

Our colleagues from the Siebel Center for Design will be participating (excellent suggestion from David Ward). Dean Bill Mischo and Associate University Librarian for Services JoAnn Jacoby are also scheduled to speak at this retreat.

Please let us know if you have any special needs. We welcome all learning styles.

Direct any questions or comments (off list) to the organizing team:
Joe Lenkart (lenkart@illinois.edu)
Sara Holder (sholder@illinois.edu)
Cara Bertram (cbertra@illinois.edu)
Ali Krogman (akrogma2@illinois.edu)

Morning Sessions

8:30 am – 8:50 am
Introduction: Joe Lenkart
Speaker: David Ward
Presentation Title: Beyond Satisfaction: Investigating Patron Use of Reference Information
Q&A
Registration link

9:00 am – 9:50 am
Introduction and Discussion Prompt: Ali Krogman
Panel Discussion: Research and Service Collaborations
Panelists: Karen Hogenboom, Sara Holder, Bill Mischo, Carolyn Wisniewski, Ivan Favila
Q&A
Registration link

10:00 – 10:20 am
Introduction: Joe Lenkart
Speaker: Kevin Hamilton with Anita Chan
Presentation Title: Siebel Center for Design and the University Library
Q&A
Registration link

10:30 am – 11:20 am
Introduction and Discussion Prompt: Sara Holder
Panel Discussion: Challenges and Opportunities: Perspectives from the Field
Panelists: Lucy Moynihan, David Morris, Erin Kerby, Kirsten Feist
Q&A
Registration link

11:30 am – 11:50 am
Introduction: Ali Krogman
Speaker: Heidi Imker
Presentation Title: Supporting Campus Research Groups
Q&A
Registration link

Break

Afternoon Sessions

1:00 pm – 1:20 pm
Introduction: Joe Lenkart
Speaker: Jen-chien Yu
Presentation Title: Working with Reference Statistics Data
Q&A
Registration link

1:30 pm – 1:55 pm
Introduction: Ali Krogman
Speaker: Tom Habing
Presentation Title: Consolidated Library Directory Database
Q&A
Registration link

1:55 pm – 2:20 pm
Introduction: Sara Holder
Speakers: Ali Krogman, Beth Sheehan, Jim Hahn
Presentation Title: Research Consultation Scheduler Pilot Program
Q&A
Registration link

2:30 pm – 2:50 pm
Introduction and Discussion Prompt: Ali Krogman
Discussion: WordPress Transition
Moderator: Bill Mischo
Q&A
Registration link

3:00 pm – 3:50 pm
Introduction: Joe Lenkart
Moderated Discussion: Reference Training and Professional Development Opportunities
Moderators: Beth Sheehan, Melanie Emerson, Beth Woodard
Q&A
Registration link

4:00 pm – 4: 20 pm
Introduction: Joe Lenkart
Speaker: JoAnn Jacoby
Presentation title: Reflections on the Continuing Evolution of Reference Services at Illinois
Q&A
Registration link

4:30 pm – 4:40 pm: Concluding Remarks
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EVENTS AND TRAINING: Creative Connections
Wednesday, April 5, noon to 1 pm, 106 Main Library, hosted by Rebecca McGuire
Thursday, April 20, noon to 1 pm, 106 Main Library, hosted by Megean Osuchowski

Going along with the theme from the retreat, “Connect, Communicate and Create,” Staff Development and Training is hosting a creative connections hour during the noon hour twice a month during the semester. Bring a leisure or relaxing activity or just yourself then connect and communicate with your colleagues while creating. We will also bring an activity that anyone could do. Please join us and be part of the fun!
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EVENTS AND TRAINING: Blood Drive
The Bloodmobile will be parked in the Main Library parking lot, west of the building on Thursday, April 6th from 11:00 am – 3:00 pm.

Donating blood is a paid leave time activity but leave time should be arranged with your supervisor ahead of time, and should take into consideration needs of the unit as well as needs of the individual. Up to an hour of time can be approved as paid time, not charged to any employee benefit, if the time away from work can be mutually agreed upon by supervisor and employee.

Here is the link to the full policy:
https://nessie.uihr.uillinois.edu/cf/comp/index.cfm?Item_id=3295

Any questions regarding leave time should be directed to Greg Knott in the Business & Human Resources Service Center.

If you would like to donate blood, please sign up on the Staff Events Calendar
(http://www.library.illinois.edu/calendar/staff/). Or, schedule your appointment by emailing Zoe Revell at revell@illinois.edu.
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EVENTS AND TRAINING: Assess and Connect
The Library Assessment Committee (LAC) is hosting “Assess and Connect”, a Library-wide forum for those who are interested in all things about assessment in our Library. LAC invites all faculty, APs, Civil Service staff, graduate assistants and hourly employees to join us. At the forum, participants will learn about ongoing projects related to assessment, share your ideas for future projects, and learn from other colleagues who have conducted assessment projects in order to improve Library services.

“Assess and Connect” forum is scheduled for Tuesday, April 11 from 1:00 – 3:00 pm in 106 Main Library. Light refreshments will be provided.
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EVENTS AND TRAINING: Committee Fair
Thursday, April 13, 11 am – 1 pm, 106 Main Library
Opportunity to talk to committee members and chairs about the work of Library committees. The annual call for committee volunteers is typically due mid-May.
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EVENTS AND TRAINING: Office of Research Open House
Thursday, April 20, 10 am – 11:30 am

Curious about how the Library publishes digital journals and books? Want to know more about specialized Library research services such as GIS (Geographic Information Systems), statistical consulting, data management plans, and the Illinois Experts researcher profiles service?

The Library’s Office of Research invites all interested Library staff and faculty to attend an open house session on Thursday, April 20 from 10:00 am – 11:30 am in the Scholarly Commons (306 Main Library).
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EVENTS AND TRAINING: Preservation Week

During Preservation Week, April 23 – April 29, 2017, the Association for Library Collections & Technology Services (ALCTS), a division of the American Library Association (ALA), encourages libraries and other institutions to use Preservation Week to connect communities through events, activities, and resources that highlight what we can do, individually and together, to preserve our personal and shared collections.

This year, Preservation Services will take a look at all of the activities supported by the University Library around the corner and around the world.

Please visit our Preservation Week webpage during the week to find out about free webinars, workshops, and other activities during the week.
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EVENTS AND TRAINING: Research and Publications Committee (RPC) Brown Bag
Monday, April 25, noon to 1 pm in 428 Main Library

  • Antonio Sotomayor
    Title: Empire, Sport, and Religion in Puerto Rico and Cuba’s YMCA, 1898-1930s
    Abstract: This presentation will address the intersection of sport, religion, and imperialism through the Young Men’s Christian Association (YMCA) as an extension of United States expansion into Puerto Rico and Cuba after the Spanish American War of 1898. The YMCA’s emphasis on “muscular Christianity” and sports made it attractive to some locals who welcomed this feature of U.S. Americanization. The story of the YMCA in Puerto Rico and Cuba shows the ways in which YMCA leaders sought to bring Protestant progress to a Catholic “oppressed” people, while many locals welcomed a progressive institution of modern sports. My argument blurs the line between resistance and acculturation and sees the early development of sport in Puerto Rico and Cuba as a process of negotiations over power, identity, and culture. These negotiations resulted in the mass adoption of American sports, yet the overall denial of Protestantism, to legitimize a hegemonic relation.
  • Laila Hussein Moustafa
    Title: Field Research in Conflict Zones and the Need for International Partnership
    Abstract: While conflict is typically measured in terms of the level of human, monetary, or political destruction, it can also result in significant damage to and erasure of invaluable sources of information. I will explore how conflict influences scholars’ access to primary sources, and how current data limitations challenge us to think more rigorously about access to primary source materials more generally. We emphasize that scholars should endeavor to be transparent about the sources available to them, the nature of their access to them, and think more critically about how shifts in available information affect our work.

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EVENTS AND TRAINING: Copyright First Responders, An Expert Workshop on Fair Use for Librarians
April 25, 9 am to noon in 106 Main Library; 1:30-4:30 pm in 509 ACES
April 26, 9 am to noon in 106 Main Library; 1:30-4:30 pm in 509 ACES

This is a great learning opportunity, an opportunity for every participant to earn a $20 Espresso Royale Gift Card (after completing all study measures), and to help the Copyright Librarian with her research, too.

Come take a short pre-measurement of your copyright knowledge, and then learn from a copyright expert, Kyle Courtney from Harvard University as he and Sara Benson present an interactive workshop about fair use concepts. After the workshop, take a brief post-measurement to help solidify your learning. This workshop will help you to better understand your fair use copyright rights and to better respond to patron questions about their rights.

NOTE: Please bring a laptop or tablet with you to this workshop in order to complete the pre- and post-measurements. If you cannot bring a laptop, please sign up for one of the afternoon sessions, which will take place in a computer lab.
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EVENTS AND TRAINING: Supervisory Discussion: Performance Evaluation
Thursday, April 27, 10 – 11 am, 428 Main Library
Lisa Hinchliffe, Zoe Revell, and Beth Woodard will lead the discussion on performance evaluations.
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If you would like to submit content for the May issue of Library Office Notes, please submit it to JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, April 21, 2017.

March Library Office Notes

Posted on by

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Collections Forum
Tom Teper held a Collections Forum on February 28, 2017, to discuss Library Collections directions in the coming years. The slides and accompanying handouts are available here:

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ANNOUNCEMENTS: Update on Springer-Nature Negotiations
Tom Teper, Associate Dean for Collections and Technical Services

The University of Illinois at Urbana-Champaign’s licenses for journal content and ebooks are negotiated on our behalf as part of its consortial relationship with the Big Ten Academic Alliance (BTAA). Currently, the BTAA member libraries have agreed to endorse the following statement regarding the recent and projected growth in Nature Branded titles, in part because the initial proposed pricing for these five new 2017 titles averaged $12,000 per title with stated projections of growth for 2018 in the similar range. As a basis for comparison, these five new titles rivaled the entire existing cost of Nature Branded titles for this campus.

Statement on Nature New Launch Titles (1)

If you have any questions or concerns, please do not hesitate to contact me.
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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipient of Funding
The Research and Publication Committee (RPC) congratulates the following February recipient of RPC funding:

  • Antonio Sotomayor, for professional services to translate his book, The Sovereign Colony: Olympic Sport, National Identity, and International Politics in Puerto Rico, into Spanish. This book contributes a historical view of a very important topic in today’s Puerto Rico and, once translated into the native language of Puerto Ricans, can inform a broader audience of readers about the political and cultural underpinnings of Puerto Rico’s Olympic representation.

The Research and Publication Committee (RPC) encourages Library faculty and academic professionals who need support for their research activities to submit an application. There are no deadlines for submission; applications are reviewed on a rolling basis. Contact Carissa Phillips (choller@illinois.edu), RPC Chair, with any questions.
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ANNOUNCEMENTS: New Responsibilities for Carissa Phillips
Beth Namachchivaya, Associate Dean for Research
JoAnn Jacoby, Associate Dean for User Services

We’re delighted to share with the Library the news that the University Librarian and Executive Committee have approved a change in responsibilities and title for Carissa Phillips, as Data Discovery and Business Librarian.

Carissa will be working 50% in the Research and Information Services (RIS) unit, and 50% in the Scholarly Commons, effective immediately. Carissa’s responsibilities are grounded in her business and social science data expertise, as well as her expertise in reference and research consultations. This newly-defined role is a great example of how individuals and units can collaborate to maximize subject and functional expertise in support of user needs as well as the Library’s Framework for Strategic Action. Carissa’s office will continue to be located in 300 Library.
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ANNOUNCEMENTS: Emily Kasak, Office Support Associate, Joins Mortenson Center

Born and raised in Champaign, Emily Kasak joined the Mortenson Center for International Library Programs on January 10, 2017. She comes to us after eight years at Common Ground Research Networks, most recently in the role of Assistant Director of Conferences, where she helped to organize and facilitate 24 annual interdisciplinary conferences with partners and universities from across the globe. Through other projects, she also brings with her national and international experience in arts administration, conference and event production, advocacy, press and communications, and project management.

Outside of work, she is committed to civic engagement and community wellness and is currently serving on the Fundraising Committee of the university’s Education Justice Project. For fun/leisure, she enjoys all things food—cooking, baking, canning, gardening, dinner with friends—as well as movies, quality cat cuddles, travel adventures, anything on a boat/water, and lots of time with family.

She is excited to be a part of the Library and the Mortenson team.
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ANNOUNCEMENTS: Jamie Carlstone Wins ALCTS Award
Jamie Carlstone, in Content Access Management, has won the 2017 First Step Award—a Wiley Professional Development Grant, presented by the Association for Library Collections & Technical Services (ALCTS) Continuing Resources Section (CRS). The award will be presented on June 24, at the ALCTS Awards Ceremony during the 2017 American Library Association (ALA) Annual Conference and Exhibition in Chicago. Read more…
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ANNOUNCEMENTS: University Archives Sesquicentennial Speakers Series
The University Archives Sesquicentennial Speakers Series, in collaboration with the Department of History and with support from the University Library, showcases historical scholarship inspired by records found in the University of Illinois Archives.

The Series kicks off with “The First Years of University of Illinois Student Life With Reflections on Today, 1868-2017” on March 2.

For more information, visit https://archives.library.illinois.edu/150/.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the Collection Development Committee are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy Meeting Minutes
The most recent CAPT committee meeting was held on January 26.

Membership changes: Helenmary Sheridan is replacing Bill Ingram as the chair of the Repositories, Preservation, and Access work group.

The following items were on the agenda:

Work group reporting changes

Based on the findings of the CAPT one-year review, work group chairs are being asked to submit their reports at least one day prior to their presentation in the CAPT meeting. It was also decided that work groups only need to make an official report to CAPT quarterly instead of every other month. Both of these changes were instituted to afford more time during CAPT meetings for in-depth discussion.

Library Intranet Committee Update

Megean Osuchowski provided an update on the progress of the Intranet Committee. The committee is recommending WordPress as the content management system for the intranet. Library IT and the Web Team will be assisting in the setup for the intranet. The committee is determining how content should be organized, and they have 20 volunteers lined up to assist with the effort.

Cataloging and Metadata Work Group Report

Michael Norman provided an update on the CARLI RFP to replace Voyager. Only cloud or vendor-hosted solutions will be considered.

The default discovery layer provided by CARLI will remain to be VuFind; although, I-Share libraries will still be able to purchase a different discovery layer if desired.

The Work Group also came to an agreement regarding the representation of e-books in the catalog. Details can be found in the meeting minutes on the CAPT website.

Electronic Resources Work Group Report

Lynn Wiley provided an update of the work group’s activities, including improvements to the SFX display logic, improvements to the public names for targets, and improvement to sorting. More details are in the CAPT meeting notes.

Search, Discovery, and Delivery Work Group Report

Bill Mischo reported that VuFind 3.0 still has issues. Work on additional bento versions of Easy Search is progressing.

Detailed meeting minutes and work group reports can be found here:
http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of March 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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IT NEWS: Library IT Personnel Changes
To replace two recent departures, Library IT has hired two new academic hourly employees.

  • Leon Wilson is a 2015 graduate of the U of I. He brings work experience from CITES Instructional Computing Services and most recently Sprint. Leon will be working full time with the Workstation Network Support group.
  • Cailin Hawthorne graduated from the U of I in December of 2016. As an undergrad, she worked as a technician for the Illini Union, FAA, and Technology Services. Cailin will be working full time with Workstation Network Support, splitting time between the Main Library and Grainger.

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IT NEWS: Send Us Your Ideas

Library IT has launched an Idea Form to collect new or innovative ideas or any suggestions for improvements. When ideas are submitted they go to an OTRS queue that is reviewed monthly by Library IT. We will discuss submissions and take steps to bring involved Library stakeholders into the conversation. As always, we welcome your feedback!
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IT NEWS: Library Conference Room Updates
Two of the Library’s conference rooms were recently updated with new 82-inch wall-mounted displays—both with attached PCs with accessible USB ports, mounted behind the monitors, and with wireless keyboards and mice. Both rooms include a Polycom phone for voice-only conference calls. Room 308 is also set up for video or voice conferences using the attached PC and display-mounted video camera. Instructions for use are available in both conference rooms, but don’t hesitate to contact the Library IT Help Desk if you require assistance.

Room 202 Oak Street:

Room 308 Main Library:

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FACILITIES: Facility Project Updates
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: The First Years of University of Illinois Student Life
March 2, 7:00pm – 8:30pm
University Archives, 146 Main Library

March 2, 1868, marked the first day of class at the newly established Illinois Industrial University. Who were Illinois’ earliest students? And, how do their experiences compare to Illinois students 150 years later? Join us as Professor Gregory Behle shares his extensive research on student life in the earliest years of the University and Vice Chancellor Renee Romano reflects on Illinois student experience in 2017.

Exhibits and refreshments.

For more information, please visit https://archives.library.illinois.edu/150/university-of-illinois-archives-sesquicentennial-resources/projects/speakers-series/march-2-2017/.
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EVENTS AND TRAINING: Celebrate Women’s History Month + International Women’s Day
March 8, 5-7pm
School of Information Sciences, Room 126, 131, and East Lobby

Kickoff event! Come gather to celebrate women and International Women’s Day.
This year’s theme is #BeBoldForChange.
FB event: https://www.facebook.com/events/376860769354916
Music by LOVE HANDLES, food, fellowship, and fun. All are welcome.

Co-sponsored by the iSchool Diversity Committee, Mortenson Center for International Library Programs, iSchool Progressive Librarians Guild, Center for Digital Inclusion, and the University Library Diversity Committee.
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EVENTS AND TRAINING: NISO Two-Part Webinar: Understanding the Marketplace
March 8 and 15, 12-1:30pm
428 Main Library

Understanding the Marketplace, Part One—Consolidation: The Long Term Impact and the New Owners
http://www.niso.org/news/events/2017/webinars/mar8_webinar/

Understanding the Marketplace, Part Two—Creating the New Information Product: Workflow, Software, and Content
http://www.niso.org/news/events/2017/webinars/mar15_webinar/
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EVENTS AND TRAINING: Oak Street Facility Open House
March 9, 1:00-3:00pm
Come take a tour of the high-density storage vaults, see the newly remodeled Collection Management Services staffing areas, check out the Conservation Lab and Internet Archive scanning center, and have a snack while you’re here!

We’d love to have you come see our operations in person, but if you want to sneak a peek at our facility you can view the time lapse video (thanks to the folks at the Media Commons) of the installation of shelving in our fourth vault here: https://www.youtube.com/watch?v=_gpXmTEYB2c.
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EVENTS AND TRAINING: Juan Pablo Alperin to Speak on Scholarly Communications in Latin America
Please join us for a talk by Juan Pablo Alperin, an open access advocate who works with the Public Knowledge Project at Simon Fraser University and is an expert on scholarly communications in Latin America. His talk is on March 9 at 4:00pm in 407 Illini Union, and more information will be distributed widely as soon as we have it. Also, stay tuned for the announcement of a meeting with library staff during his visit.
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EVENTS AND TRAINING: Cohesive Communication in the Workplace
Two identical sessions will be offered:
March 15, 1-4pm
March 29, 9am-12pm
106 Main Library

Presented by Tiy Goddard from the Center for Training and Professional Development

This workshop focuses on the impact of perceptions on individual behavior and critical skills involved in peacefully resolving conflict in a workplace setting. Learning different conciliation styles helps participants develop practical in-the-moment approaches for addressing differing points of view while preserving productivity and quality. Topics addressed include the following:

  • The roots of conflict
  • How perceptions affect behavior in situations where parties have differing views
  • Techniques to use in preparation for negotiating workplace interactions

Please register on the Staff Calendar: http://www.library.illinois.edu/calendar/staff/
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EVENTS AND TRAINING: Creative Connections
March 16, 12-1:00pm
106 Main Library

Going along with the theme from the retreat, “Connect, Communicate and Create,” Staff Development and Training is hosting a creative connections hour during the noon hour twice a month during the semester. Bring a leisure or relaxing activity or just yourself, then connect and communicate with your colleagues while creating. We will also bring an activity that anyone could do.
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EVENTS AND TRAINING: Diversity Brown Bag Discussion Series – 4 Generations in the Workplace
March 29, 12-1:00pm
106 Main Library

Please join us for a monthly discussion series on Diversity issues. Qiang Jin will lead a discussion on “4 Generations in the Workplace.”

Sponsored by the Diversity Committee.
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EVENTS AND TRAINING: Supervisory Discussion Series: Building Team Cohesiveness
March 30, 10-11am
428 Main Library

During this monthly discussion session, George Gottschalk and Jessica LeCrone will lead a discussion on building Team Cohesiveness.
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If you would like to submit content for the April issue of Library Office Notes, please submit it to Bill Mischo, JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, March 24, 2017.

February Library Office Notes

Posted on by

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Please see Dean Wilkin’s remarks given at the Library-wide Retreat on January 13, 2017. 
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ANNOUNCEMENTS: Strategic Framework Impact Awards – Proposal Development Clinics
As a call to action, the University Library invests in its future by funding projects that will advance innovative ideas and services in support of the Framework of Strategic Action, 2015-2018 (http://go.illinois.edu/framework). Two levels of funding are available: smaller projects up to $2,500 and larger projects up to $5,000. Approximately 4-6 smaller awards and 1-2 larger awards will be distributed in 2017.

Proposal Development Clinics (all in 106 Library)
You are invited to attend the Proposal Development Clinics to learn more about the awards and the proposal-writing process. All first-time proposal writers are encouraged to attend at least one clinic.

February 9 from 9-10 – Come with your draft applications

Open Forum

  • Q & A on the Awards
  • Review of ideas and applications
  • Budget assistance: Kathie Veach
  • IT assistance: Jim Dohle

Eligibility
All Library staff, APs, and faculty are encouraged to apply.

Guidelines
The objective of this funding is to provide opportunities to be innovative and make original contributions to the ways in which the Library works in support of the Framework of Strategic Action, 2015-2018 (http://go.illinois.edu/framework). Cross-unit awards are encouraged.

Timeline
January 13 — Call for SFI Awards distributed following the Library Retreat
Mid-Jan to Mid-Feb — SFI Proposal Development Clinics
February 28 — Project proposals due to EC (ec@library.illinois.edu)
March 20 — Winning SFI Awards announced
November 17 — SFI Award project reports due
December 1 — Selection of 1 – 4 SFI Awards as presentations for 2018 Library Retreat

Review Process
All proposals will be reviewed by a small group drawn from the Library’s Executive Committee and from the AULs, with recommendations advanced to the University Librarian.
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ANNOUNCEMENTS:
Library’s Contribution to DPLA
Illinois’ rich and unique digital resources that are aggregated and prepared by the Illinois Digital Heritage Hub (IDHH) are now available in the Digital Public Library of America (DPLA). As of January 5, 2017, users can find and freely use 203,912 items from 123 cultural heritage institutions across Illinois directly from the DPLA (https://dp.la/search?partner%5B%5D=Illinois+Digital+Heritage+Hub). The IDHH (https://ildpla.wordpress.com/) was established as the Illinois Service Hub for the DPLA in partnership with the Illinois State Library, CARLI, the Chicago Public Library, and the University of Illinois at Urbana-Champaign Library. The Library’s contribution to the IDHH focuses on metadata, including metadata quality review, recommendation for remediation, and trainings for current and future IDHH contributing institutions.

Please contact Hannah Stitzlein <hannahes@illinois.edu>, the Visiting Metadata Services Specialist for the IDHH, if you have any questions on how IDHH works and how metadata operates in DPLA.)
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ANNOUNCEMENTS: New Small Purchase Competition Policy
The Business and Human Resources Service Center (BHRSC) would like to bring this new requirement to your attention.

THIS REQUIREMENT IS EFFECTIVE ON JANUARY 15, 2017

Small Purchases Greater Than or Equal to $10,000
It will be required that a requisition for supplies, general services and construction that is less than the small purchase limit ($80,000) but greater than or equal to $10,000, include documentation demonstrating competition from multiple vendors. The small purchase should be made to the vendor with the lowest-cost. If a purchase requisition is submitted with a purchase to a vendor other than the lowest-cost vendor, or if competition cannot be demonstrated, the individual submitting the requisition must complete the Small Purchase Waiver Form documenting the justification for the request.

Competition can be demonstrated by:

  • obtaining written quotes from competing vendors
  • requesting pricing via e-mail
  • web search results demonstrating pricing
  • telephone quotations (must be documented to state which vendor was contacted and the pricing quoted)

Note: Obtaining quotes for items that are not similar in nature is not considered “reasonable competition”.

Units have a shared responsibility to consider small and diverse businesses in this competitive process. Small and diverse businesses can be identified by searching the Illinois Department of Central Management Services’ Business Enterprise Program (BEP) and Small Business Set-Aside Program directories or by contacting the University’s Office of Procurement Diversity.

PLEASE NOTE THE FOLLOWING REQUIREMENTS BHRSC WILL NEED TO INCLUDE WITH THE ORDER:
When submitting a Banner requisition, the department should note in the “document text” the results of any efforts made to obtain such competition and, if written supplier quotes were obtained, submit such written quotes as an attachment with the requisition. The first line of the document text should reference that there is an attachment to the requisition, what the attachment is, and how the attachment will be sent to Purchasing.

For iBuy requisitions, same as above but notations should be in the internal notes and all quotes obtained need to be attached to the internal side, with the vendor quote being used to make the purchase attached to the external side.

If you are making a purchase from a contracted vendor (a contracted vendor is one that has been awarded through a competitive solicitation process), multiple quotes are not required. Note, catalog vendors in iBuy are contracted vendors.

If you have any questions or need help in fulfilling this requirement please contact Kathie Veach, Carole Kopp or Candice Woodrum for assistance.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the Collection Development Committee are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent CAPT committee meeting was held on December 13. There were three items on the agenda:

Digital Production Working Group Report
Josh Harris was reporting on behalf of Kyle Rimkus.  Josh provided a review of the work group’s goals for the coming year:

  • Develop a means for efficient metadata ingest into the Medusa Digital Library System (MDLS)
  • Create end-user documentation for the MDLS
  • Coordinating with Preservation and CAM, develop improved intake, QC, and packaging workflows for digital projects
  • Open the Archive-It web archiving service beyond just the archiving group
  • Improved workflows for media reformatting efforts, potentially working with Big Ten partners
  • Improve automation of workflows
  • Investigate content hosting for external institutions
  • Investigate how to better preserve licensed content
  • Planning for future growth, especially for storage, but also scalability of services

Repositories, Preservation, and Access Working Group Report
Helenmary Sheridan reported in this work group’s activities.  Some highlights are provided below:

  • Illinois Data Bank
    • Ten new deposits
    • File previews for some file types and zip file expansion are now supported
  • IDEALS
    • Beginning the process of upgrading to DSPACE version 6
    • Dealing with service stability issues caused by high web crawler traffic
    • Looking at growth statistics (additional data are available in the CAPT meeting minutes)

  • Illinois Experts
    • Major upgrade of the Elsevier Pure system; unfortunately could not utilize all the features because of name disambiguation problems
    • Tenure-line faculty included, except for arts and humanities which are being excluded until more citation data can be included
  • Medusa Digital Library System
  • Medusa Preservation System
    • Growing quickly; many born digital and digitized audiovisual files from the archives; approximately 86 TBs and 30 million files

  • Scholarly Publishing
    • Publishing Without Walls (PWW) grant
      • Working on report to Mellon and planning workshops
    • Illinois Open Publishing Network (IOPN) Service
      • Soon the first e-book manuscript will be published by the IOPN service
    • Scholarly Communications and Publishing (SCP) Unit
      • Working on new web site, procedures, and internal organization

One Year CAPT Review
CAPT has completed a one-year introspective review.  The report has been submitted to Executive Committee (EC) and should be available for Library-wide review soon.

Detailed meeting minutes and work group reports can be found here:
http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/
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ANNOUNCEMENTS: Recognizing Excellence
Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of January 30, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: Affiliated Faculty Appointment

  • Celestina Savonius-Wroth – History (effective December 8, 2016)

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IT NEWS: Video Camera Kit
The Library IT Help Desk has added a new video camera kit to the loanable equipment pool that includes an HD camcorder, SD card, tripod, and wireless mic. The kit can be useful for recording presentations, workshops, or anything else that you may want to record and share later. Library faculty and staff can check out the kit by placing an online request to the Library IT Help Desk.
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IT NEWS: Two-Factor Authentication for Accessing Your W-2 and Other Banner Data
With tax season upon us, you should be aware of the following information:

The University has started to require two-factor authentication for some web applications that provide access to sensitive personal financial data – including access to your W-2 tax forms. Two-factor authentication is an industry standard practice that many web services and financial institutions already use to ensure that your identity and personal information isn’t compromised or used by an imposter.

The University’s two-factor authentication works by a simple rule. If you’re accessing protected information from a campus location, you can just sign in with your appropriate credentials as you normally would. However, if you’re off campus, you’ll be asked to use two-factor authentication. If you need to access your online W-2 from a home computer, you’ll need to sign up for two-factor authentication.

More information about signing up for two-factor authentication can be found here: http://techservices.illinois.edu/news/2017/set-2fa-get-your-w-2

Please sign up if you think you’ll need access to your W-2 from off campus, so you’re not stuck on the night of April 15 without the forms you need to file your taxes.
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FACILITIES: Facility Project Updates
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Library Visit with President of Oxford University Press USA
Niko Pfund, the President of Oxford University Press USA, will be on campus Monday, February 6. He has an hour scheduled with the Library at 3:00 in 428 Main Library. Please join us for an informal discussion about academic publishing and scholarly communications. He also has a public talk at noon titled “A Career in Publishing: What You Need to Know.” The noon talk will be at the Asian American Cultural Center, and cookies and coffee will be available.
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EVENTS AND TRAINING: NISO Webinar – Providing Access: Ensuring What Libraries Have Licensed Is What Users Can Reach
12-1:30pm, Wednesday, February 8
428 Main Library
http://www.niso.org/news/events/2017/webinars/feb8_webinar/
Sponsored by Staff Development and Training
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EVENTS AND TRAINING: Movie Viewing and Panel Discussion: 13th
Thursday, February 16, 2017, 5pm-8pm [dinner will be provided during intermission]
GSLIS IS Room 126 and East Lobby

13th (directed by Ava DuVernay) plus a panel discussion with:

  • Dr. Abdul Alkalimat, Professor Emeritus of African American Studies, and the School of Information Sciences
  • Charisse Burden-Stelly, Department of African American Studies, University of Illinois at Urbana-Champaign
  • Dr. Sundiata Cha-Jua, Associate Professor History; Associate Professor of African American Studies, Center for Global Studies
  • Jeff Christensen, University of Illinois Police Chief
  • Dr. Michael Schlosser, Director of the Police Training Institute

This event is jointly sponsored by the Library Diversity Committee and the iSchool Diversity Committee.
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EVENTS AND TRAINING: Research and Publication Brown Bag
Laila Hussein Mustafa will present her research project at the Tuesday, February 21 RPC Brown Bag in 428 Main Library from 12 to 1pm. Snacks and water will be provided.
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EVENTS AND TRAINING: ALA Webinar – Improve Your Library: Using the 5 Phases of Project Management
1:30-3pm, Wednesday, February 22
428 Main Library
http://www.ala.org/news/press-releases/2015/10/workshop-will-teach-how-improve-your-library-using-five-phases-project
Sponsored by Staff Development and Training
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EVENTS AND TRAINING: Diversity Brown Bag Series: Ouch! That Stereotype Hurts
Discussion led by Harriet Green
12-1pm, Wednesday, February 22
106 Main Library
Sponsored by the Library’s Diversity Committee
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EVENTS AND TRAINING: Supervisory Discussion: Communications Styles Using DiSC
10-11am, Thursday, February 23
428 Main Library
During this monthly discussion session, Zoe Revell will lead a discussion of how to use the DiSC inventory to explore yours and others’ work styles and improve communication at work.
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If you would like to submit content for the March issue of Library Office Notes, please submit it to John Wilkin, JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, February 17, 2017.

January Library Office Notes

Posted on by

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
The holidays are approaching and I write to thank everyone for the great work that’s taken place in the last year. On Christmas, I’ll celebrate my 60th birthday with family in Chambana, the place we happily call home. I plan to indulge a little (I have some very nice Italian wines salted away for just this occasion!), and hope you will indulge, too.

We have a great library, and our campus has a great appreciation for the work that we do. I’d like to thank each of you for all you’ve done in the last year to make our library great and for everything you do to advance our mission. There were many challenges this year, and yet we continue to make great strides. Read more…
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ANNOUNCEMENTS: Gap Planning Group Update
We’re writing with good news—in November Dean Wilkin approved recommendations of the Gap Planning Group for a quick turnaround renovation of Room 220 Library in early 2017!

In November the Gap Planning Group (Harriett Green, Karen Hogenboom, JoAnn Jacoby, Beth Namachchivaya, and Jeff Schrader, with input from Megean Osuchowski) prepared a revised recommendation and budget request to address the need to re-purpose Room 220 in the Main Library for public user study and collaboration. The Gap plan and budget target a quick-turnaround transformation of the 220 space so that it can be ready for public use by the middle of Spring semester 2017. Changes proposed include minimal facilities renovation using furniture and equipment from other Library locations, and limited investment in technology to support the two offices that will be used as group study/interaction rooms.

When it’s ready, the space will be available to the public during an interim period while the Humanities and Interdisciplinary Scholars’ Collaboratory Strategy and Planning Group completes its work and makes recommendations. This group is developing a proposal for enhancing the 220 space with digital scholarship services, and integrating that space into the programs and services of neighboring humanities and social science library units.

Beth Namachchivaya (on behalf of the Gap Planning Group—JoAnn Jacoby, Jeff Schrader, Karen Hogenboom, and Harriett Green)
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ANNOUNCEMENTS: TEM Reimbursements Update
Duane Elmore from University Procurement Services announced on December 6th that the approvals queue for TEM reimbursements is down to 9,700 transactions. This is the first time since May 2016 that it has been below 10,000. Additionally, OBFS has been green lighted to hire two more full-time processors for University Payables; this should help relieve the continual back log.

If you are ever interested in what date is currently being processed at University Payables, that information is available at https://www.obfs.uillinois.edu/payments/payables-processing-status/. BHRSC respectfully requests that all inquiries regarding an outstanding payable item be addressed first with the staff in BHRSC. OBFS prefers to have one to two points of contact within a unit to maintain a cohesive flow of communication.
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ANNOUNCEMENTS: Downs Intellectual Freedom Award Reception
Please join the iSchool at Illinois to honor Wendy Campbell, Director, Darby (MT) Community Public Library, recipient of the 2016 Robert B. Downs Intellectual Freedom Award.

Presentation/Reception at ALA Midwinter Meeting, Atlanta, Georgia
Saturday, January 21, 2017, 5:30-7:30p.m.
Marriott Marquis Hotel, Room A-703
265 Peachtree Center Avenue

Sponsored jointly by the iSchool at Illinois and Libraries Unlimited. Registration at the conference is NOT required to attend the reception. All supporters of Intellectual Freedom and Friends of the iSchool at Illinois are welcome. If you have questions, e-mail Terry Weech at weech@illinois.edu.
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ANNOUNCEMENTS: Call for Applications for Supervisory Training Workshop Attendees
Supervisor Training Institute
February 23-April 24, 2017

The Staff Development and Training Committee is again offering intensive supervisory training to faculty, academic professionals, and staff supervisors with management training focused on supervisory and change management skills.

Time commitment:
Write a short paragraph statement of why you think this would be a valuable experience for you and send to training@library.illinois.edu by 3pm Friday, January 13, 2017. You should hear your acceptance that afternoon or early the following week. If accepted, you will receive an email notification and calendar invites to all the sessions via Outlook.

Respond to a self-assessment survey of the skills you believe you already have and the skills that you would like to develop by 3pm Friday, January 27, 2017.

  • Thursday, February 2, 2017
    9am to 11:30 am in 106 Library. Introduction and discussion. We will discuss the Supervisory Self-assessment completed.
  • Tuesday, February 7, 2017
    9am to noon 314 Library: DiSC administered by Zoe Revell
  • Thursday, February 16, 2017 9am to 4:30pm in 106 Library
    You Have Leadership Impact! Making the Most of Your Style with Shirley Stelbrink LUNCH will be provided
  • 4 – 3 hour training sessions
    Tuesday, February 28, 1:00-4:00pm. 106 Library
    The Place In Between: Coping with Workplace Change
    Thursday, March 9 9:00am to noon. 106 Library
    My Kind of Office! Creating a Positive Work Environment
    Tuesday, April 4 9:00am to noon. 106 Library
    Getting the Best from Others: Providing Effective Feedback
    Tuesday, April 18 9am to noon. 106 Library
    Topic to be determined by needs assessment of participants
  • Discussion with John Wilkin
    An opportunity to talk about common experiences and to hear from John about his views on changes and supervising
    Monday, April 24 3:30 to 4:30pm in 106 Library

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ANNOUNCEMENTS: Call for Applications for Undergraduate Student Worker Award Nominations
Call for nominations for Outstanding Undergraduate Student Worker:
DUE Friday, January 13, 2017

The Library Awards and Recognitions Committee is pleased to announce the call for nominations for Outstanding Undergraduate Student Workers who demonstrate initiative and professionalism and make positive contributions to the University Library.

So that students can also be eligible for the campus awards program, we will use the following campus criteria:

  • Reliability
  • Quality of Work
  • Initiative
  • Professionalism
  • Uniqueness of Contribution

In order to qualify, undergraduate hourly students must be CURRENTLY employed by a library for a minimum of 6 months between July 1, 2016 and June 30, 2017 (anticipated). Please visit the OSFA website for the Student Employee of the Year Eligibility and Nomination Guidelines.

Nominations should be made by the student’s supervisor and are due by Friday, January 13, 2017. The two award winners will receive $500 (after taxes) and a commemorative framed certificate. In addition, the Committee will work with the award winners on their nominations for the campus award—generally due in mid-February.

A nomination consists of a completed online form including 1) the names of the nominee and nominator, 2) a short description of the nominee’s job, and 3) a letter from the nominator addressing the five criteria. The nomination form is located at https://illinois.edu/fb/sec/1009565.

Make the Nomination Letter as comprehensive as possible to give your nominee the best chance to win this award. For examples, go to the following site to see letters submitted for past “National Student Employee of the Year” winners: http://www.nsea.info/docs/about/awards/seotyaward.html

Should you have any questions, please connect with Beth Woodard, bswoodar@illinois.edu, (217) 244-1882.
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ANNOUNCEMENTS: Strategic Framework Initiative Award Clinics
At the library retreat, a funding opportunity will be announced and we will hold a series of clinics to help people prepare proposals for this award. Please attend the retreat for more information.

Clinics will be held:

  • Wednesday, January 18, 3-4pm in 106 Library | Library Discussion of Ideas for Proposals
  • Friday, January 27, 3-4pm in 106 Library | Jen-chien Yu will be available to talk about how to work assessment into your proposal
  • Monday, January 30, 11am to 12pm in 106 Library | Discussion of Ideas for Proposals
  • Thursday, February 9, 9am to 10am in 106 Library | Opportunity to ask questions

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ANNOUNCEMENTS: Open Houses
As part of the follow-up to the 2017 retreat, Staff Development and Training is working with units, particularly those that have had recent moves, to hold Open Houses for library employees to see their new spaces. Watch for announcements of these open houses in the latter part of January.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the Collection Development Committee are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: CAPT Meeting Minutes
Detailed meeting minutes and work group reports can be found here: http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2016-2017.html
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of January 5, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: Lateral Transfers

  • Kristine “Bill” Arvola from Funk ACES Library to the Law Library 
    (Bill was listed as a separation in the December 2016 LON.)

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IT NEWS: Library IT Personnel Changes
Library IT bids farewell to two staff members in December.

  • Jason Harvey joined us in February of 2014 as an Academic Hourly technician. He transitioned into a GA position in the Grainger Engineering Library in the fall of the same year and continued to work for Library IT as his schedule allowed. Since his graduation in May of 2016, he continued to work part-time as an Academic Hourly technician, spending most of his time in Grainger. Jason has accepted an exciting new job as a subject Librarian with the University of Rochester. He left us on December 23rd to relocate his family to Rochester, NY.
  • Jackson Deremiah came to us as an undergraduate student, fresh out of high school in May of 2011. He began working with us at a time when our desktop support staff had been severely depleted. Being one of only three technicians providing desktop support that summer, Jackson’s initiation was a real trial by fire. He quickly learned the job and became a reliable part of our team. Jackson has learned a lot in the time he’s spent with us. He stayed with Library IT as an Academic Hourly technician after his graduation in August of 2015 and has recently accepted an Academic Professional position with ATLAS, supporting desktop equipment in the Foreign Language Building and the English Building. Jackson’s first day in his new job was December 16th.

Congratulations and best regards to both Jason and Jackson.
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IT NEWS: Update on Library Migration to WordPress
The first phase of the Library’s web content migration from OpenCMS to WordPress is on track to reach its goal of launching the four pilot libraries before the start of Spring Semester (January 17). Progress for the four units as of December 21st is:

In addition, several new features have been added to the WordPress configuration options, based on feedback from the pilot units during the migration. For more details, please consult the project change log.
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FACILITIES: Facility Project Updates
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Supervisory Discussions
This semester we will be holding monthly discussions on topics of interest to all supervisors on the last Thursday of the month from 10am to 11am in 428 Library.

The first session will be Thursday, January 26, 10 to 11am in 428 Library with Zoe Revell offering individuals the chance to take the DiSC workstyles inventory. The February session on Thursday, February 23 will be a chance to talk about how to use your knowledge of DiSC to improve communication in the workplace.
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EVENTS AND TRAINING: Graduate Assistant Training
Training and Orientation for new graduate assistants will be held Monday, January 10 through Wednesday, January 11, 2017. Other new employees are welcome to attend, but it would be appreciated if you would register your attendance no later than noon on Friday, January 6, to make sure we have enough materials copied for everyone who attends. Please register on the training calendar at http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Library Retreat
We hope you will join us by registering for the retreat on Friday, January 13, 2017, at http://www.library.illinois.edu/calendar/staff/.

The 2017 Retreat is on Friday, January 13th at the Alice Campbell Alumni Center. The retreat will open at 8:00 for coffee and a light breakfast and the program begins at 8:30am. This year our guest of honor is Provost Feser. Lunch will be served and the retreat will end at 12:30pm. Coming soon we will have program details on a retreat website. Contact Beth Woodard (bswoodar@illinois.edu) or Susan Schnuer (schnuer@illinois.edu) with any comments, ideas, suggestions for the retreat.

All Library units will be closed until 1pm so that faculty and staff may attend the retreat as their work for that morning. Faculty and staff who are not either attending the retreat or working must charge the time to appropriate benefits. [Please note that the Main Library building exterior doors will not be open until 12:30pm. Employees who need to access the building prior to 12:30pm should work with their supervisors to gain access.] Participation of hourly employees and graduate assistants in the retreat is at the discretion of their unit head. Lunch will be provided at the end of the retreat so you may take your lunch break in the company of your Library colleagues. Please coordinate with your unit head if you need to make any adjustments to your schedule to attend the retreat. Other questions about attendance, benefit usage or breaks? Email Greg Knott (gknott63@illinois.edu).

Refer to the following Word Document for copies of the email messages that recapped progress from the 2016 Retreat:
recapped-progress-from-jan-2016-retreat
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EVENTS AND TRAINING: How to Respond to a Security Incident in Your Library
Thursday, January 19, 2017, 1:30 to 3:30pm in 106 Library
Jeff Schrader is hosting this event: How to Respond to a Security Incident in Your Library

As important as it is to try to prevent library security incidents, it’s not always possible to avoid them, and the way you respond when they happen is crucial. Dr. Steve Albrecht, a security expert and former police officer, will show you how to respond effectively.

This session will take the top 10 security, behavior, crime, or emergency-related incidents that occur in libraries and describe the issues, the concerns, and the responses surrounding them. Many of the scenarios will involve challenging or problem-inducing patrons, and others will discuss responses to events that staff might not always know how to deal with properly.
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EVENTS AND TRAINING: Eating the Elephant One Bite at a Time: Successfully Managing and Completing Multi-Year Projects
January 25, 9:00-11:00am

Drawing on advice from books such as Getting Things Done and How to Write a Lot, as well as our own experiences gained through trial-and-error, Beth Woodard and Lisa Hinchliffe will facilitate a hands-on, interactive workshop for analyzing a multi-year project in order to identify components, deadlines, and tasks with the goal of turning an amorphous goal into a series of checklists and milestones. Example projects could include writing a book, getting tenure, developing the workplan for a large grant, completing a complex assessment project, etc.
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If you would like to submit content for the February issue of Library Office Notes, please submit it to John Wilkin, JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, January 20, 2017.

December Library Office Notes

Posted on by

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Vet Med Library Update
The College of Veterinary Medicine (CVM) and the Library Executive Committee accepted the recommendations for the New Service Model for the Veterinary Medicine Library submitted by the CVM Library Committee, in collaboration with JoAnn Jacoby, Associate University Librarian for User Services; Jeff Schrader, Assistant Dean of Libraries for Facilities; and Sarah Williams, Interim Head, Funk ACES Library.

The Veterinary Medicine Library will have a small collection (2000 volumes) of the most highly used materials circulated with a self-check system, meeScan. Erin Kerby, Veterinary Medicine Librarian, will remain in her current office, which will be connected to the collection area and located alongside a newly renovated “collaborative learning space” with study areas and meeting rooms. Erin will maintain regular office hours while focusing additional attention on outreach and instruction.

While renovations are underway during Spring and Summer 2017, Erin and the collection will temporarily be housed on the 2nd floor of the Vet Med Basic Science Building. The Veterinary Medicine Library will be closed over Winter Break while the collection is being moved.

Thanks to everyone involved in this transition, including (but not limited to), Mary Laskowski and the CMS crew, Sarah Williams and everyone at the Funk-ACES Library, Jeff Schrader and the Library Facilities crew, Meghan Osuchowski and others in Library IT, and Richard Stokes from Central Access Services.
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ANNOUNCEMENTS: Discontinuing E-Reserve Service
Mary S. Laskowski, Head, Collection Management Services

As many of you may have seen, the Executive Committee voted at the October 24th meeting to accept the report of the Task Force to Investigate the Future of Reserve Services and approved the recommendation to discontinue the e-reserve service effective beginning with the fall semester 2017. Factors influencing the decision include decreased use of the service over time, increased availability of content already in digital form or licensed by the University Library for campus use, availability of other campus support systems and services such as Compass to achieve similar results, and a diminishing need for fair use assessment given the breadth of readily available licensed content.

Collection Management Services, in cooperation with other departments in the Library and elsewhere on campus, is working to pull together resources, old and new, to help support faculty and instructors through the transition, and more information will be sent shortly to all faculty/instructors who have used the e-reserve service in the last couple of years. Additional announcements will be forthcoming campus-wide.

Many thanks to everyone in the library assisting with updating libguides and other resources to help make this transition as painless as possible. The message being sent to faculty/instructors on campus can be found at http://guides.library.illinois.edu/reserves/transitioning.
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ANNOUNCEMENTS: Glocal Connections Update
Lynne Rudasill, Global Studies Librarian

On behalf of the International and Area Studies Teaching and Engagement Committee (iTEC), we would like to invite you to enter your international travels since the Spring 2016 semester in our “Glocal Connections Map.”

http://arcg.is/1xCn3oV

This map was conceived as a visual representation of the Library’s international impact through the travel of our faculty and staff and to facilitate connections with colleagues who have visited particular locations abroad. At this time we are looking for travels that occurred since January 2016. To see if you have entered your international travels, go to the map, click over the “I” icon near the city visited, and it should be recorded in there or look for your name in the alphabetical list.

Let us know if you have any questions or problems.
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ANNOUNCEMENTS: Camiros, Ltd. Makes Major Collection Donation to University Library
The Funk Library is pleased to announce the acquisition of over nearly 1,500 planning documents developed from the 1970’s through 2000’s from the Chicago-based urban planning consulting firm of Camiros, Ltd. Professor Robert Olshansky, Head, UIUC Department of Urban and Regional Planning, states, “Camiros is one of a small number of eminent longstanding planning firms in Chicago. … We appreciate the donation of this unique collection of historic documents, as they record the evolution of thinking in our field.”

Founded in 1976, Camiros serves public and private clients across the nation, helping them to transform communities and provide their citizens a high quality of life. With a mission to create more livable communities, the firm has provided planning services to over 300 communities and over 200 businesses. Camiros has established a national reputation built, in part, upon its in-depth research to develop and propose cutting edge, implementable programs geared to the character of its client communities.

To facilitate its work, Camiros has, over the years, compiled a substantial print library offering both theoretical and practical insights into a broad range of urban planning topics. In addition to serving as a repository of its own work, the library served as a research tool for the firm’s consultants and its clients. Melody Allison, Funk Library liaison to the UIUC Department of Urban and Regional Planning, states “We are extremely grateful to Camiros President William R. James, and Co-Founders Leslie S. Pollock and Jacques A. Gourguechon for selecting the University Library to donate this extraordinary collection. This gift will substantially add unique titles to our extensive collection of urban and regional plans and make an invaluable contribution to resources for scholarship for planning scholars and community planners. It will add to the breadth of our historic information; provide context for current development; inspire new, or retro, development; and better understand our past to better plan our future.”
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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipient of Funding
The Research and Publication Committee (RPC) congratulates the following November recipient of RPC funding:

  • Mara Thacker, for travel support and graduate hourly wages for her study titled “Exploring Perceptions of South Asian Comics: An Exploratory Study of Readers, Publishers, and Libraries.” This research will take work done in the US and expand into a new international frontier at a key moment in the history of graphic arts in South Asia, adding to the modest but growing body of comic scholarship pertaining to Indian comics to uncover current attitudes towards comics, why Indian libraries haven’t been collecting comics, and asking whether this is a ripe moment for libraries in India to consider building comics collections and what the barriers to that might be.

The Research and Publication Committee (RPC) encourages Library faculty and academic professionals who need support for their research activities to submit an application. There are no deadlines for submission; applications are reviewed on a rolling basis. Contact Carissa Phillips (choller@illinois.edu), RPC Chair, with any questions.
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ANNOUNCEMENTS: Humanities and Interdisciplinary Scholars Collaboratory Planning Group
Representatives from the planning group are meeting with library divisions over the next few weeks, and please mark your calendars for an open meeting to get input on services and space from library faculty and staff. The meeting will be on December 8 from 2-3:00 in Main Library 314. In the meantime, the group’s notes are available on our website: http://www.library.illinois.edu/committee/humanities_interdisciplinary_scholars_group/index.html
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ANNOUNCEMENTS: Upcoming LIS Research Training Events & Grant Opportunities
Beth Sandore Namachchivaya, Associate University Librarian for Research; Associate Dean of Libraries and Professor

In December Library faculty have the opportunity to attend an informational session as well as an in-house workshop to learn how to enhance their research profiles in the Illinois Experts researcher profiles database. Learn how to easily enhance your existing profile by importing from Google Scholar, linking to your ORCID, and much more! As always, I’m looking for suggestions for including more activities and upcoming grant deadlines—feel free to email me with suggestions (sandore@illinois.edu).

Training Opportunities:

  • Dec. 8, 2016: Noon – 1:00 p.m. 308 Main Library. Digital Scholarship Lunch + Learn
    Illinois Experts publicly launched in Spring 2016 as a new tool for showcasing the breadth and depth of research activity on the Urbana-Champaign campus. Join us to learn more about this joint initiative of the University Library and the Office of the Vice Chancellor for Research, including the system’s features and benefits, who can use it, and what’s planned for the future.
  • Dec. 8, 2016: 3:30 – 4:30 p.m. 314 Main Library. Savvy Researcher Workshop
    Illinois Experts: A Behind-the-Scenes Look at Your Faculty Profile. Illinois Experts publicly launched in Spring 2016 as a new tool for showcasing the breadth and depth of research activity on the Urbana-Champaign campus. A joint initiative of the University Library and the Office of the Vice Chancellor for Research, Illinois Experts addresses the campus strategic plan’s call for a faculty profile sharing database. All tenure-system faculty have been provided with a profile in Experts; come to this workshop to find out how certain profile updates are automated and learn how to further interact with and augment your faculty profile.

Grant Deadlines:

Check Also:

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ANNOUNCEMENTS: Save the Date: Negotiating Peer Review: Perspectives from Editors and Writers in LIS
The peer review workshop originally planned for July has been rescheduled for January the week before classes. Join us for a lively conversation about the peer review process and how to negotiate peer review as a writer. Thanks for those who will be joining us to share their peer review stories and editor perspectives!

Title: Negotiating Peer Review: Perspectives from Editors and Writers in LIS
When: January 11, 2017, 10-11:30AM
Where: Room 106 Main Library

Join us for a discussion of peer review practices and how to negotiate the peer review process as a writer submitting your research to a journal or other publication. After a brief introduction, we will have stories from several tenured library faculty about times that peer review led to particularly helpful revisions, when the writers needed to push back on a review or walk away from the journal due to problems with the review, and other issues that have arisen. We’ll then have a panel of three local editors of library and information science publications to get their perspective on how they view their role in relation to reviewers and writers, and their expectations for both of those groups in the peer review and revision process. We’ll have stories and editor perspectives from Susan Avery, Maria Bonn, Clara Chu, Karen Hogenboom, Lori Mestre, and Steve Witt. There will be time for Q&A, or if others have related stories they want to share that provide useful lessons.
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ANNOUNCEMENTS: ClimateQUAL Update
Cindy Ingold, Gender and Multicultural Services Librarian

ClimateQUAL Update December 2016 The ClimateQUAL Implementation Team (CQIT) is diligently working through the issues that emerged during the focus group discussions held this past summer. Three topics surfaced during these conversations: Building Trust Using Open Communication; LibNews; and Committees. In some cases, strategies or issues were reviewed with EC, and these are noted below. The CQIT is working on all of these. We plan to:

  • Partner with the Center for Professional Training and Development to offer sessions on conflict resolution.
  • Issues regarding best practices with Library listservs, especially LibNews, were raised with the Dean and subsequently with EC. We will work with Library IT to offer training on using Library listservs, especially LibNews, and on developing best practices for using email.
  • Questions have been raised regarding the differences between committees, task forces and implementation teams, and what types of positions are eligible for different committees, etc. This was discussed with EC. CQIT will hold a forum on what constitutes a Committee, a Task Force, and an Implementation Team. When we launch the new staff intranet, we will work to make clearer the types of positions eligible for the different groups.
  • In response to questions raised about what it means to lead a committee and what it means to serve on a committee, EC endorsed the notion of developing guidance on these matters.
  • Sponsor a committee fair to introduce Library personnel to the work of various committees, and do this before the call for volunteers to serve on committees goes out.

We plan on doing these things spring 2017. Watch LibNews for announcements.
The Team also will revisit the full ClimateQUAL Report and the set of Recommendations to make sure we are addressing critical concerns that came up from the survey. We will provide an updated version of the recommendations early next spring showing all that we have accomplished. Remember that information about ClimateQUAL can be found here http://www.library.illinois.edu/assessment/climatequal. As always, contact anyone on the Implementation Team with your suggestions and ideas.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the Collection Development Committee are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent CAPT committee meeting was held on November 11.

Summary of Recent CAPT Membership Changes

  • Harriet Green replaces Aaron McCollough on the Repositories, Preservation, and Access work group
  • Helenmary Sheridan replaces Bill Ingram as chair of the Repositories, Preservation, and Access work group
  • Susan Avery replaces Suzanne Chapman representing Web Team Core Content group
  • Will Schlaack was added to Digital Production work group

Meeting Notes
Michael Norman presented the bi-monthly report for the Cataloging and Metadata group.

  • CAM has begun the process of Voyager catalog maintenance in preparation of the ILS migration:
    • Including upgrading the remaining short MARCette records.
    • Fixing items with Lost, Missing, or Withdrawn statuses.
    • Update records with the latest enhanced records for OCLC WorldCat,
    • See the meeting minutes for more details.

Bill Mischo presented the bi-monthly report of the Search, Discovery, and Delivery group (plus an update on the Web Team)

  • Search, Discovery, and Delivery is exploring Altmetrics as part of the EasySearch system.
  • Work is underway to convert 5-6 unit websites from the old CMS into the new WordPress site. After correcting for any lessons learned during this initial conversion, the remainder of the Library units will be migrated in the Spring semester.

Lynn Wiley presented the bi-monthly report of the Electronic Resources group.

  • Lynn presented statistical information related to electronic resources, such as the number of ebooks recently added to SFX, the top targets, and target overlaps, etc. Charts and graphs are included in the meeting minutes.
  • The SFX display logic is being improved to better sort the most relevant targets to the top of the display list instead of the current alphabetical sort by target title.
  • Finally, E-Resources is working on a system to better track their various projects.

The remainder of the meeting was taken up with a discussion of the upcoming CARLI Voyager ILS replacement.

  • The bid will be going out soon with demos of likely systems occurring in 2017. A sole-source procurement extension is being sought to extend the current Voyager contract for one more year while the replacement is chosen.
  • The Library needs to begin planning for the migration as soon as possible. Some record standardization and cleanup will be required prior to migration.
  • Future CAPT meetings will be focused on charging a new task force to plan for and begin this process.

Detailed meeting minutes and work group reports can be found here: http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2016-2017.html
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of November 30, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-december2016

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HR NEWS: Civil Service Vacancies

  • Digital Content Creation – Digital Imaging Specialist I ; offer pending
  • CAS – Library Specialist, evening shift; offer pending
  • Mortensen Center – Office Support Associate; interviewing

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HR NEWS: Separations

  • Kristine “Bill” Arvola, 10/22/2016
  • Catherine R Dorsey, 9/30/2016
  • Roxanne Fentress, 11/30/2016
  • William Ingram, 12/15/2016
  • Diana Long, 10/31/2016
  • Yuriko Oono, 12/16/2016
  • Aaron Scott McCollough, 9/23/2016

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HR NEWS: New Permanent Employees

  • DoMonique Arnold, 8/16/2016, Uni-High School
  • Sara Benson, 8/16/2016, Scholarly Communications & Publications
  • Kathryn Butterworth, May 2017, CAM
  • Brian Clark, 10/17/2016, Grainger
  • Sara Holder, 9/16/2016, RIS
  • Rachel Johns, April 2017, Digital Content Creation
  • David Morris, 9/16/2016, Literatures and Languages Library and Research and Information Services
  • William Schlaack, 8/16/2016, Preservation
  • Sheela Senguttuvan, 10/10/2016, CAM
  • Helenmary Sheridan, 5/16/2016, Scholarly Commons
  • Janet Swatscheno, 8/16/2016, Scholarly Communications & Publications
  • Kristen Zidon, December 2016, CAS
  • Mark Zulauf, 7/11/2016, Illinois Research Connections

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IT NEWS: Tech Tip: LIBNEWS Archives and Email Options
Anyone can use their Illinois email address and NetId password to access the campus mailing listserv system, https://lists.illinois.edu. Once you are logged in you will see information about all the email listservs to which you are subscribed, such as LIBNEWS. Under “Manage Your Subscriptions” click on a specific mailing list to change its settings. Here are some useful LIBNEWS tips:

  • Select the “Archive” link. This will show all messages sent to LIBNEWS dating back to April 2013, searchable by month, year, and keyword.
  • Select the “Subscriber Options” link. In the “Receiving mode” drop-down menu, you can update how often you’d like to receive LIBNEWS emails.
    • The “standard” option is the default. You will receive messages as they are sent.
    • The “digest” option will send you a daily email with all the messages from the past day.
    • The “summary” option will also send a daily email, but it will just list the messages sent and not include the full content.
    • Press the “Help” button for more options.

itimage

By logging into the campus mailing list system, https://lists.illinois.edu, you can update these options for any listserv to which you are subscribed.
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IT NEWS: Update on the Library Web Conversion Project
The project to transition the Library from OpenCMS to WordPress has moved from development into initial site conversion. Four libraries—History, Philosophy, and Newspaper; International and Area Studies; Mathematics; and Music and Performing Arts—have volunteered to be the first to make the transition. This phase of the project is scheduled to be completed by the beginning of Spring Semester.

This first conversion phase is being limited to four libraries so that stakeholders can identify any shortcoming in workflow, documentation, or implementation details that may not have been identified during initial development. The Web Team will then make modifications where needed to address these shortcomings. Upon successful completion of this phase and application of any needed improvements, all library units will be able to begin converting their content into WordPress.

On December 2, the conversion team will launch a new website, http://www.library.illinois.edu/fyi, where anyone may check on the progress of the project, including seeing current group assignments; updates on site conversion, workflow and documentation; and information about new features that have been developed, as well as the priorities for additional features that have been identified for future development.
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IT NEWS: Increased Security when Accessing Computers from Off-campus
Due to increasing cyberattacks, the campus is requiring stricter protocols when connecting to campus computing resources from off-campus. More details can be found here: http://techservices.illinois.edu/news/2016/increased-security-campus-computers-will-help-thwart-cyberattacks

The most immediate impact will be to anyone who is using the Microsoft Remote Desktop Protocol (RDP) to connect to their on-campus computer from a remote location. Starting on November 15, remote access to RDP will be restricted unless you are connecting through the University’s Virtual Private Network (VPN) or Remote Desktop Gateway service. Instructions for using both of these can be found at the above link.

Early next year similar restrictions will be placed on Virtual Network Computing (VNC), Telnet, and SSH access to campus computers.

If you need help accessing campus computing resources from off-campus, the Library IT Help Desk can assist.
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FACILITIES: Facility Project Updates

  • Music and Performing Arts Library – Player Piano Restoration and Room Remodeling
    • Library Facilities and MPAL are working with a restoration consultant and Facilities & Services on piano restoration and F&S for room remodeling. The piano has been moved to a restoration company and room remodeling will begin soon.
  • UGL Espresso Royale Coffee Shop Remodeling
    • The café space will be completely remodeled including the tunnel between UGL and Main. The tunnel will be closed over Winter Break to allow the furniture to be moved out of the dining area for the ceiling remodeling.
  • UGL and Main Door Replacement
    • Replace stainless steel frames and doors at the plaza level (east and west sides) along with both north and south ends of the Espresso Royale area, install new door hardware and electronic access. Construction scheduled to be complete December 2016.
    • Refurbish north, south and east doors of Main along with new door hardware and electronic access. Construction scheduled to be complete December 2016.

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Research and Publication (RPC) Brown Bag
Monday, December 5 noon to 1 pm in 428 Library

Merinda Hensley will present on her research: Undergraduate Students’ Knowledge & Perceptions of Scholarly Communication Topics and Issues
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EVENTS AND TRAINING: SPEC Survey Webcast on Funding Article Processing Charges
Presenters: Gail McMillan, Leslie O’Brien, and Philip Young, Virginia Tech Libraries
Hosted by Sara Benson
Wednesday, December 7 noon to 1 pm in 428 Library

The Association of Research Libraries (ARL) is offering a series of webcasts that present the findings from the latest SPEC surveys and allow webcast participants to discuss trends with the survey authors. A 45-minute webcast will follow the publication of each SPEC Kit in 2016.

The Association of Research Libraries (ARL) is offering a series of webcasts that present the findings from the latest SPEC surveys and allow webcast participants to discuss trends with the survey authors. A 45-minute webcast will follow the publication of each SPEC Kit in 2016.

The next webcast in this series will cover the Funding Article Processing Charges (APCs) survey (SPEC Kit 353), which explores strategies ARL member institutions are using to address APCs, and describes and documents related policies and procedures.

The Funding Article Processing Charges webcast will review survey findings reported by ARL member libraries in July 2016. The authors will:

  • give an overview of the goals and accomplishments of the survey;
  • provide a snapshot of APC fund activities undertaken by ARL member libraries; and
  • discuss the survey results in the context of APC support by academic libraries around the world.

The webcast will encourage questions from participants throughout the presentation. Read the freely available SPEC Kit 353 in advance and have your questions ready.
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EVENTS AND TRAINING: Disability Ally Program
Dec. 7, 1-3 pm, 106 Library

The Disability Ally Program is designed to educate faculty, staff, and students on how to be an ally to people with disabilities. Ally means a person who has an understanding of the needs of a person with a disability. Betsy Basch from DRES will be presenting the workshop. There will be a combination of lecture and hands-on activities. Please register on the Staff Calendar: http://www.library.illinois.edu/calendar/staff/
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EVENTS AND TRAINING: Performance Partnership Program Supervisory Training
Dec. 8, 10-12 am, 106 Library

PPP Supervisory Training provides supervisors with a working knowledge of the PPP program including the underlying philosophy, the major tenets, and the steps of the program.

Who Should Attend?
PPP Supervisory Training is strongly recommended for newly appointed supervisors of employees whose performance is subject to PPP. Current supervisors who would like a refresher may also attend.

What Will Be Covered?

  • Positive, informal, and formal corrective actions under the PPP program
  • The importance of recognizing and reinforcing good performance
  • The role of progressive discipline
  • Steps to prepare for and conduct informal and formal corrective discussions
  • Essential elements for providing effective feedback
  • Documenting employee performance

For those of you working on the HR Series Completion Certificate, this workshop will qualify towards certification. Please let us know at training@library.illinois.edu if you are planning on attending and would like for us to work with the campus to make sure that they know you have attended and would like credit for certification purposes.

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met.
Please register in advance so we know how many people to plan for. Register at the staff calendar at http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Academic Professional Workshop Series: Writing and Publishing
Thursday, December 8, 2016, 12-1PM, Room 428

Are you an Academic Professional in the library and ever thought about using your investigation time for writing and publication? Are you interested in publishing in or outside the field of LIS and wondering what you need to know to get started? Dan Tracy, LIS and Research Services Librarian, will lead this workshop for library APs to introduce you to the ins and outs of publishing. We’ll talk about strategies for finding likely locations for your writing, both in the LIS literature and elsewhere, whether for research or trade publications, and things you need to consider as you write and submit your manuscript. While we will touch on peer reviewed research, much of the time will be spent discussing other publication opportunities that may be of interest. [Those interested in peer reviewed research may wish to also attend the January library-wide workshop on Negotiating Peer Review on January 11, 2017, in Room 106, 10-11:30AM.]
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EVENTS AND TRAINING: University Library Holiday Party
The annual University Library Holiday party will be held on Tuesday, December 13, 2016, from 11:30 a.m. to 1:30 p.m. at the Alice Campbell Alumni Center. The lunch will be served in two shifts in hopes that those at public service points can each come for an hour in two shifts.

The Library Social Events Committee is planning some fun activities at the holiday party. Back by popular demand will be a trivia contest. We will have two separate times, 12:00 and 1:00 so second shift attendees can participate. We are also encouraging attendees to wear a Holiday Hat! Stay tuned for future announcements! Mark your calendars now and plan to enjoy one another’s company over a great meal, good conversation, and some light-hearted fun.
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EVENTS AND TRAINING: NISO Webinar: Make it at the Library: How Does Library Technology Support Makers
Dec. 14, 12-1:30 pm, 428 Library

The movement to help support the “maker” culture among libraries has grown and is creating vibrant communities centered around the library in many communities. Beyond purchasing equipment and the tools necessary to produce objects, what does the library need to do to support these innovation spaces? How do traditional library services and information management support these communities and new tools? This session will explore how some of the most successful makerspaces have been created and how traditional library services are being incorporated into those spaces.
http://www.niso.org/news/events/2016/webinars/dec14_webinar/
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EVENTS AND TRAINING: GREAT Email Discussion
Thursday, December 15 noon to 1 pm in 106 Library

Richard Stokes from the GREAT customer service SWAT team will lead a discussion on email communication skill tips for great customer service.
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If you would like to submit content for the January issue of Library Office Notes, please submit it to John Wilkin, JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, December 23, 2016.

November Library Office Notes

Posted on by

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
I’m pleased to write to you about the creation of a “Digital Scholarship Institute,” developed in conjunction with ARL’s Strategic Thinking+Design effort, and specifically the ARL Academy. The Digital Scholarship Institute is part of that professional development effort and will be geared toward supporting librarians. Read more…
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ANNOUNCEMENTS: Big Ten Academic Alliance Negotiations with Merged Springer-Nature
Tom Teper, Associate Univeristy Librarian for Collections and Technical Services and Associate Dean of Libraries

As you may have heard, the Big Ten Academic Alliance (BTAA) has been negotiating a set of new licenses for journal content and ebooks from the recently merged Springer-Nature. This content includes a significant number of journal titles that we already subscribe to as well as many ebooks that we acquire on an annual basis. Over the last several months, difficulties emerged in the negotiations, specifically with the merger and realignment of ebook subject packages from the Springer and Palgrave imprints and the emergence of several new Nature-branded journal titles that were priced at a rate considered unacceptable by the BTAA membership.

The attached letter was sent from Kim Armstrong, Director of the BTAA’s Center for Library Initiatives, last week. We will, of course, keep you apprised of developments in these negotiations, but at present, all BTAA member institutions signaled that they will not be purchasing additional ebook backfiles or new Nature-branded titles at the terms proposed.

If you have any questions, please do not hesitate to ask (please direct any questions or comments to me at tteper@illinois.edu), and please feel free to share this letter as necessary.
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ANNOUNCEMENTS: Task Force on AP Promotion Paths
The Task Force would like to thank Library Academic Professionals (APs), staff, and faculty who attended forums and office hours and who contributed comments and suggestions during the review period for the Task Force recommendations for establishing a promotion framework for Academic Professionals. The Task Force is preparing a final report and recommendations for submission to the Library Executive Committee on November 1.
-Beth Namachchivaya on behalf of the Task Force
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ANNOUNCEMENTS: Save the Date: Annual Library Retreat
Save the date for the annual Library Retreat on January 13, 8:30am-12:30pm, at Alice Campbell Alumni Center. We’ll be following up on some of our conversations from the last retreat. Here are the notes: http://www.library.illinois.edu/administration/strategicplanning/Summaries_retreat_Discussions_Jan2016/thematic_topics_and_directions.html. Watch for further updates posted to LibNews and LON.
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ANNOUNCEMENTS: Minrva v3.0

3 4

With funding from the Campus Research Board Grant, “Research and Development of an Intelligent Personalized Recommendation Platform for Library Accounts,” the Minrva Project team in the Undergraduate Library has launched version 3.0 of Minrva.

Minrva 3.0 includes the core modules for all I-Share libraries including local catalog search, I-Share catalog search, and several popular library account functions such as logging in to view item due dates, renew items, and check on requested item statuses.

At the University of Illinois Library location in Minrva, new recommendation features have been added. Within the Recommendation module (https://minrvaproject.org/modules_recommendations.php), as an opt-in service, Minrva users are provided with a list of suggested items from the Library collection. These items are recommended based on the user’s checked out items and favorited books within the Library’s VuFind system.

Within the Undergraduate Library location students can now use Wayfinder (https://minrvaproject.org/modules_wayfinder.php) to see what e-books are related to their location in the Undergrad Library at Illinois; simply turn on Bluetooth within your mobile device so that Minrva can infer your location and suggest popularly circulating items along with digital content (e-books, and e-journals) related to your location within the building.
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ANNOUNCEMENTS: GREAT Customer Service Helps Hurricane Matthew Survivors
JoAnn Jacoby, Associate Univeristy Librarian for User Services and Associate Dean of Libraries

We all know the impact that GREAT Customer Service (http://www.library.illinois.edu/administration/services/great.html) has had within the Library, but may not be aware that the GREAT guidelines have been adopted as a model in other libraries and organizations throughout the state and across the country. Just last month our GREAT materials were featured on brochures used by the Red Cross to train volunteers and shelter workers assisting Hurricane Matthew survivors. According to Scott D. Clarke, Chairman, Government and External Relations American Red Cross in Illinois, “We feel that the University Library has an excellent message and we would like to use your customer service guidelines as a model throughout the country.”

Kudos to everyone who helped develop the GREAT guidelines and to the GREAT SWAT Team, chaired by Jessica LeCrone, which continues to provide training and support for GREAT customer service across the Library.
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ANNOUNCEMENTS: Humanities and Interdisciplinary Scholars’ Collaboratory Strategy and Planning Group Update
The Collaboratory Planning Group is working on developing the vision for an active, collaborative user space in Main Library 220.  Look at the group’s website (http://www.library.illinois.edu/committee/humanities_interdisciplinary_scholars_group/index.html) for our charge and meeting notes (coming soon), and watch LIBNEWS for ways that you can provide input on our recommendations.
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ANNOUNCEMENTS: Upcoming LIS Research Training Events and Grant Opportunities
Beth Sandore Namachchivaya, Associate University Librarian for Research; Associate Dean of Libraries and Professor

As I mentioned in October, I’m looking for suggestions for including more activities and upcoming grant deadlines—feel free to email me with suggestions (sandore@illinois.edu).

Training Opportunities:

  • November 3, 10, 17:  Digital Scholarship Lunch & Learn.  Noon – 1:00 p.m. in Library 308 Scholarly Commons Conference Room
  • November 4, 11, 18:  Fundamentals of Data Science Webinar Series; 11:00 a.m. – noon, 12 LRL in the iSchool, or online:
    http://www.bigdatau.org/data-science-seminars
  • November 14:  4th Annual Library Research Showcase; 1:00 – 4:00 p.m.
    http://go.illinois.edu/libraryshowcase
  • November 15: Research Services Office Hours (hosted by Dan Tracy and Beth Namachchivaya); 3:00 – 4:00 p.m., 246 Library
  • November 17:  Managing Grant Budgets.  Noon – 1:00 p.m., 428 Library

Grant Deadlines:

Check Also:

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the Collection Development Committee are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent CAPT committee meeting was held on September 29. The following agenda items were discussed:

  • Jennifer Teper (attending in place of Kyle Rimkus) provided a report on the activities of the Digital Production working group. Following are some highlights:
    • The Digital Library system, https://digital.library.illinois.edu/, currently has 12 of 31 collections which have been fully migrated from CONTENTdm.
    • The Digital Library system is in the process of implementing the Europeana and DPLA rights statements from http://rightsstatements.org/en/.
    • Kaltura, http://corp.kaltura.com/, is under investigation for media delivery.
    • Preservation is developing a new standardized web form to be used for patron reproduction requests.
    • Josh Harris, Kyle Rimkus, and Henry Borchers attended the Media Digitization and Preservation Initiative (MDPI) informational meeting at Indiana University.
    • Jennifer talked about a couple recent grant applications submitted by preservation, including “Digitizing Cavagna: Italian Imprints from the Sixteenth through Nineteenth Centuries” and “Preservation and Access for Rare and Unique Spanish Plays at the University of Illinois.”
    • Finally, it was announced that units with content held in Medusa or a vested interest in Medusa will be contacted about Medusa training opportunities.
  • Bill Ingram provided a report on the activities of the Repositories, Preservation, and Access working group. Following are some highlights:
    • Over 20,000 research papers have been harvested from IDEALS and are available at CORE, https://core.ac.uk/search/repositories.id:(198).
    • Automated deposit from Vireo to IDEALS is coming soon.
    • Migration of Library storage to the new Active Data Storage (ADS) system is still underway.
    • File format policies are being overhauled, along with a new file formats registry in Medusa, https://medusa.library.illinois.edu/file_formats.
    • Medusa requested another 30 TB of storage; just added 30 TB in August.
    • The Illinois Data Bank team just had an article, “Overly Honest Data Repository Development,” published in the code4lib journal, http://journal.code4lib.org/articles/11980.
    • First new publishing service journal will launch soon. Working on DOI assignment issues.
  • Bill Mischo (reporting for Chris Prom) provided a report on the activities of the Web working group.
    • The Web team is in a transition period with Chris Prom moving off the Web team, being replaced by Bill Mischo as the service owner, and Jim Dohle as the project manager.
    • Additional staff and graduate assistants have also been brought onboard to assist with WordPress development and content migration.
    • The goal is to be off of OpenCMS in one year. Progress has been made in template design for unit pages and subpages.
    • The search for a new Web Services Coordinator has closed and interviews are being held the week of October 24.
  • Susan Avery lead a discussion of naming conventions for the Library web site redesign. The web content team has been maintaining the style guide originally developed by Suzanne Chapman. After some discussion it was decided that the Library’s top-level web page (commonly known as the gateway) should be referred to as the “University Library Website”. For other standard name conventions, refer to this: https://publish.illinois.edu/libraryweb/content-style-guide/naming-conventions/.
  • A preliminary discussion was held regarding the one-year CAPT review to be submitted to EC. Ideas which were discussed included having each work group chair submit a short report on the effectiveness of the committee which the CAPT chairs would combine into a single report. The possibility of a survey was also suggested. The CAPT chairs are planning to present an update at the December faculty meeting.

As usual, the complete meeting notes and work group reports can be viewed from the CAPT web page: http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2016-2017.html
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ANNOUNCEMENTS: Recognizing Excellence
Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of October 31, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-november2016

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IT NEWS: Weekend IT Help Desk Phone Support is Back to Normal
Calls to the IT Help Desk phone (244-4688) between the hours of 5pm on Friday and 8:30am on Monday will once again be answered by the AITS after-hours help desk who will determine the severity and nature of the problem and then contact the appropriate on-call person from Library IT.

As usual, if it is a non-critical issue that can wait for regular business hours (Monday through Friday), please log an OTRS ticket. For instructions and a list of critical services go here: http://www.library.illinois.edu/it/helpdesk/reptsysprobs.html
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IT NEWS: Coming Soon: 2-Factor Authentication for NESSIE Self-Service
Everyone should have received an email about this from University Human Resources Communication:

Beginning November 17, two-factor authentication (2FA) will be required to access all of your personal, pay, and tax information through NESSIE if you are not using an on-campus computer, even when connected to VPN. This will include viewing your Earnings Statement and all personal information changes, so we strongly urge you to complete the 2FA set-up process as soon as possible. After November 17, you will not be able to set up 2FA online from an off-campus device, and may need to verify your identity through an alternate, more time-consuming method. Completing your 2FA enrollment now will both secure your information and help you avoid inconveniences later on.

For additional details on this new security measure, or to set up 2FA from an on-campus, network-connected computer, visit https://verify.uillinois.edu.
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IT NEWS: Cyber Security Tips
FCC Smartphone Security Checker
This tool is designed to help the many smartphone owners who aren’t protected against mobile security threats. https://www.fcc.gov/smartphone-security

DHS Stop.Think.Connect
DHS is a primary advocate of Cyber Security nationwide and sponsors the Stop.Think.Connect Toolkit: https://www.dhs.gov/stopthinkconnect-toolkit
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FACILITIES: Facility Project Updates

  • Grainger Engineering Library – Relocate EWS Lab
    • Move the lab from room 57 lower level to room 450 east end to allow for the College of Engineering to relocate/expand their testing center from DCL to room 57.  Space on 4 East is complete.
  • Main Library Corridor Flooring Replacement
    • Replace all main corridor flooring; basement, 1st thru 4th Completion August 29, 2016.
  • Main Library – Room 1 Renovation for Technical Services
    • The remodeling will provide new space and furniture for the staff currently located in room 220 Main Library.  CAM staff have moved in waiting for shelving to be secured to the perimeter walls.
  • Music and Performing Arts Library – Player Piano Restoration and Room Remodeling. 
    • Library Facilities and MPAL are working with a restoration consultant and Facilities & Services on piano restoration and F&S for room remodeling.  Purchase orders have been placed for the piano restoration and room remodeling.
  • Oak Street Library Facility – Third Floor Build Out
    • The project will build out 2,000 square feet of “shell” space on the 3rd floor, constructed as part of the 2014 phase I project for the CMS staff currently located in room 44 Main Library.  CMS staff have moved into the space.
  • UGL Espresso Royale Coffee Shop Remodeling
    • The café space will be completely remodeled including the tunnel between UGL and Main.  The café and dining area opened Tuesday, September 27th.  The tunnel is open.
  • UGL and Main Door Replacement
    • Replace stainless steel frames and doors at the plaza level (east and west sides) along with both north and south ends of the Espresso Royale area, install new door hardware and electronic access. Construction scheduled to be complete November 31, 2016.
    • Refurbish north, south and east doors of Main along with new door hardware and electronic access. Construction scheduled to be complete November 31, 2016.

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: American Music Month: Klaxons, Screamers, and Rolling Thunder: The Unconventional Henry Fillmore
To commemorate Henry Fillmore’s contributions to America’s band movement and trombone repertoire, this November’s programming will include a half-time football game field show highlighting the Marching Illini’s trombone section, a lecture on the music and performance legacy of Henry Fillmore, a special performance demonstration of early trombone and low brass instrument designs, a trombone masterclass by Doug Yeo, and three new exhibits: Stage Center Slides! Stories of Sousa’s Spectacular Trombonists, From Nickeline to Electric Oil: Early Marketing and Design Revelations for America’s Trombone, and Fillmore the Man Behind the Name. In addition, the Sousa Archives will again be sponsoring the children’s programming for the 2016 Folk and Roots Festival. For a complete schedule of events, visit http://archives.library.illinois.edu/sousa/american-music-month/.
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EVENTS AND TRAINING: Discussion Panel on “The Birth of a Nation”
Co-sponsored by the University Library Diversity Committee and iSchool Diversity Committee
Wednesday, November 2
3:00 p.m.
106 Main Library

Please join us for a public discussion panel of expert faculty and independent scholars on the new film “The Birth of a Nation.” University of Illinois at Urbana-Champaign panelists include:

  • Sundiata Cha-Jua, Department of African American Studies
  • Charisse Burden-Stelly, Department of African American Studies
  • Malaika McKee, Department of African American Studies
  • Lou Turner, Department of African American Studies
  • Augustus Wood, Department of History

This public event is part of “The Birth of a Nation: Slavery, Resistance, and Abolition” global lecture series launched by the American Library Association’s Office for Diversity, Literacy, and Outreach Services and United Nations Remember Slavery Programme initiative.

Refreshments will be provided and all are welcome!
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EVENTS AND TRAINING: Library Stress Management Series
During this series, you will gain an understanding of how stress affects you personally. You will build awareness of your personal stressors and stress symptoms, of your ability to control how stress affects you, and how to address stress. The program is very interactive; in each session you will be taught practical skills that you can use in your daily life.

All sessions will be in 106 Main Library. Presented by Michele Guerra, University Wellness Center. Sponsored by Staff Development and Training.

  • Tuesday, November 8, 1:30 pm – 2:30 pm
  • Thursday, November 17, 10:00 am – 11:00 am
  • Tuesday, November 29, 1:30 pm – 2:30 pm

Please register so we have enough materials. Register on the Staff Events Calendar, http://www.library.illinois.edu/calendar/staff/. Questions? Please contact Zoe Revell, revell@illinois.edu.
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EVENTS AND TRAINING: Online Productivity Tools: Smart Shortcuts and Clever Tricks
Tuesday, Nov. 8
11-12, 428 Library
Sponsored by Staff Development and Training
Become a lean, mean productivity machine!
In this 90 minute webinar we’ll discuss free online tools that can improve your organization and productivity, both at work and home. We’ll look at to-do lists, calendars, and other programs. We’ll also explore ways these tools can be connected, as well as the use of widgets on your desktop and mobile device to keep information at your fingertips.
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EVENTS AND TRAINING: NISO Two-Part Webinar: Digital Security (Part 1: Securing Library Systems)
Wednesday, Nov. 9
12-1:30, 428 Library
Sponsored by Staff Development and Training
For more information: http://www.niso.org/news/events/2016/webinars/nov9_webinar/
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EVENTS AND TRAINING: Library Research Showcase
The University Library is pleased to invite the campus community to the Fourth Annual Library Research Showcase. The event will be hosted in the Main Library from 1-4 PM on Monday, November 14, 2016. Library faculty and academic professionals will present their research in a variety of formats. Their research impacts the global library and information science profession as well as other scholarly fields.

This year’s showcase will feature presentations on research related to the history of libraries, artists’ books, data policies and services, pedagogy, conceptual modeling, the right to privacy, disability services, digital preservation, and more.

For further details and a full schedule of presentations to be posted soon, please visit the Library Research Showcase website at http://go.illinois.edu/libraryshowcase.
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EVENTS AND TRAINING: Blood Pressure and Glucose Screening
Monday, November 14
10-11, 314 Library
Sponsored by Staff Development and Training
Provided by Parkland Nursing Students
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EVENTS AND TRAINING:  NISO Two-Part Webinar: Digital Security (Part 2: Protecting Library Resources From Piracy)
Wednesday, Nov. 16
12-1:30, 428 Library
Sponsored by Staff Development and Training
For more information:  http://www.niso.org/news/events/2016/webinars/nov16_webinar/
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EVENTS AND TRAINING: Civil Services Policy and Rules
Thursday, Nov. 17
2-4, 106 Library
Sponsored by Staff Development and Training
This workshop will increase understanding of civil service policies and rules affecting hiring; attendance; use of vacation, sick, and personal leaves; approved and unapproved absences; discipline policies; etc., on campus
Please register on the Library Staff Calendar (http://www.library.illinois.edu/calendar/staff/) 
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EVENTS AND TRAINING: Managing Grant Budgets
Thursday, Nov. 17
12-1, 428 Library
Sponsored by Staff Development and Training
A walk through of what is expected of a principal investigator once they are funded. Monthly responsibilities and ways to best accomplish those goals.
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EVENTS AND TRAINING: Therapy Dogs
Monday, November 28
1-3, 106 Library
Sponsored by Staff Development and Training
Stressed by the holidays and end of the semester? Come meet, Atlas and Ashley.
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EVENTS AND TRAINING: Marketing and Communications Strategy Working Group Open Session
The Marketing and Communications Strategy Working Group will be hosting an open session on Wednesday, November 30 from 10:30 – noon in 428 Main Library, where it will share an outline of its recommendations and collect feedback. This Working Group has been charged to assess the Library’s current capacities for marketing and communications and recommend a strategy for achieving the goals of the Framework for Strategic Action through a phased process and a possible timeline for doing so.
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If you would like to submit content for the December issue of Library Office Notes, please submit it to John Wilkin, JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, November 18, 2016.

October Library Office Notes

Posted on by

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
I recently celebrated my third anniversary at Illinois. At three years, I have the feeling that I arrived only yesterday. And yet three years is a long time: you’ve grown to know me better, I have a much better sense of our library, and together we have accomplished some notable things. I’m extremely proud to be a part of this Library, proud of all you do, and extremely grateful for your commitment and support in accomplishing our goals. Read more…
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ANNOUNCEMENTS: University Library to Cancel Academic OneFile
Tom Teper, Associate Univeristy Librarian for Collections and Technical Services and Associate Dean of Libraries

As announced in LibFac on August 1, 2016, the University Library will not be renewing its subscription to Academic OneFile this year. This decision was made after an extensive effort was made to gather information about the usage of subscription-based A&I services. This effort was the second A&I review that was conducted by the Library in recent years (the last being in 2010). The most recent review was conducted in order to provide fund managers with information about the usage, projected costs, and renewal timelines for particular resources as we entered a fiscal year with reduced flexibility in both operating and collections funding.

Among the many resources that have been discussed is Gale’s Academic OneFile. The following rationale behind the decision and the next steps were outlined in a LibFac message on August 1, 2016, but I wanted to remind everyone of them.

Rationale for Cancelling Academic OneFile:

  • Academic OneFile is paid by our general E-Resources Fund (er14). The projected FY16 renewal cost for this product is approximately $42,000.
    • This price represents a 5% increase over the last year.
    • Keeping this product for five more years will cost the University Library approximately $227,760.98.
    • Price increases on er14 cost the University about $100,000 in additional dollars annually. Managing such increases in a period of constrained finances without making some difficult decisions is going to be difficult.
  • Academic OneFile witnessed a 55% decrease in usage between calendar years 2013 and 2015. While the usage remains numerically high, it pales in comparison to many other general resources that we support.
  • The University receives access to a similar product – EBSCO’s Academic Search Complete – through our CARLI membership.
    • There is no full text with Academic Search Complete, but the usage of the subsidized product is significantly higher than Academic OneFile.
  • At the conclusion of the 2010 A&I Review, that working group recommended that the Library cancel Academic OneFile.
    • The cancellation was not initiated because the Rhetoric Classes on campus had implemented new instructional programming built around this resource. However, that program has moved on – accounting, in part, for the sharp drop in usage that we have witnessed.
    • Keeping that resource for the last five+ years has cost the University at least $200,000.
  • The Library policy prefers “owned” content over “leased” content.
    • In some cases, an institution cannot avoid lease models, but in this case, we are looking at a leased model in which much of the full text access is heavily (although not completely) duplicated by subscription options in which we have post-cancellation access rights.
  • The landscape and value or A&I services is changing.

Based upon these factors, I have concluded that it no longer makes sense to support Academic OneFile. In discussions with the Collection Development Committee (CDC), there was no vociferous objection. Indeed, if anything there was a cautious endorsement of this decision.

Next steps:

  1. As the renewal date for Academic OneFile is, inconveniently, scheduled for January 16, 2017, the University Library needs to begin a process of directing users elsewhere.
    1. If you have not already, please begin updating your online guides and instructional materials to remove all mention of Academic OneFile being offered by the Library.
    2. While the Library can take steps to minimize promotion of the resource, please be aware that the vendor is unlikely to take the resource down until after January 2017.
    3. Please be aware of this cancellation decision as you bring new personnel (GAs, students, permanent staff) on board.
  2. While the vendor has not yet been notified, I do not believe that we should shy away from telling our local constituents (faculty, TAs, etc…) who might be directing students toward this resource.

Conclusion
I understand this is a big change, but I am hopeful that the extended notice provided with the initial announcement going out on August 1, 2016 will be sufficient for individual librarians to prepare and coordinate this transition with our constituents.

Please direct any questions or comments to me at tteper@illinois.edu.
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ANNOUNCEMENTS: Professional Recognition, Achievement, and Distinguished Service Awards
Beth Sandore Namachchivaya, Associate University Librarian for Research; Associate Dean of Libraries and Professor

Fall is the season when many professional associations issue calls for nominations and applications for professional recognition and achievement awards. A number of Library colleagues have received these awards in the past, and we’d like to see more Illinois people recognized for their excellence in librarianship, research, and professional service. I’ve included links to several national and international LIS professional association awards pages, as well as general submission deadlines. Take a few minutes to review these. I encourage you to nominate a deserving colleague, or to self-nominate. If you need assistance preparing a nomination, contact me (sandore@illinois.edu) or Robin Woodall (rwoodall@illinois.edu).

ALA: American Library Association
http://www.ala.org/awardsgrants/awards/browse/prec?showfilter=no
(Aggregated listing with most, but not all division awards included).

Divisions: Many have early December submission deadlines—check specific award details.

SLA: Special Libraries Association: Deadline—December 11
https://www.sla.org/get-involved/awards/

ASIS&T: Association for Information Science & Technology—Deadlines range from April through December
https://www.asist.org/about/awards/

SAA: Society of American Archivists—Deadline for these awards is February 28, 2017
Professional recognition: http://www2.archivists.org/recognition
Fellows: http://www2.archivists.org/governance/handbook/section12-fellows

IFLA: International Federation of Library Associations—Deadline for these awards was February 26, 2016; 2017 date not yet posted, but anticipated in February.
http://www.ifla.org/honours-awards/call-for-nominations
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ANNOUNCEMENTS: Find Out More About the Research Data Service
Heidi Imker, Director, Research Data Service

Wondering what the Research Data Service (RDS) does now that we’ve wrapped up our second year? The RDS campus annual report for year two is available in IDEALS (https://www.ideals.illinois.edu/handle/2142/79491). We use this report to relay to campus our mission, accomplishments, and goals by providing an overview of our activities as well as quotes from campus researchers and professional contributions by the RDS to the data curation field. Feedback welcome!
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ANNOUNCEMENTS: ClimateQUAL Update
Cindy Ingold, Gender and Multicultural Services Librarian

In the June issue of LON, I mentioned plans for convening focus groups in July to discuss issues related to communication within the Library. As you might recall, one theme that was evident throughout the results of the ClimateQUAL survey was the importance of high quality communication for fostering a positive work culture where employees feel connected to each other and the workplace. The Library in partnership with the Center for Training and Professional Development held four focus groups in July and one in early August. Many thanks to those who participated in these focus groups! The executive summary from these focus groups is available at the UIUC ClimateQUAL site. A few key themes emerged from these focus groups including building (or re-building) trust using open communication; concerns with how we use our listservs especially LibNews; and issues raised about committees. The ClimateQUAL Implementation Team will be addressing these issues along with other recommendations from the survey. As for the issues raised in the focus groups, the Team plans to create guidelines for using LibNews as well as formulating other ideas about how to better manage communication within the Library. We also plan to look at how our committees are structured, and consider ways to make committees more welcoming and transparent. Finally, please consider contacting anyone on the Implementation Team with your suggestions and ideas.
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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipient of Funding
The Research and Publication Committee (RPC) congratulates the following September recipient of RPC funding:

  • Sara Benson, for travel funds, participant incentives, and survey analysis for her study titled “Can Fair Use Be Adequately Taught to Librarians? Assessing Librarians’ Competence and Confidence in Understanding Fair Use Following an Expert Workshop.” This study will add to our understanding of how effective fair use training sessions can be to increasing the knowledge base and confidence level of the librarians targeted by training.

The Research and Publication Committee (RPC) encourages Library faculty and academic professionals who need support for their research activities to submit an application. There are no deadlines for submission; applications are reviewed on a rolling basis. Contact Carissa Phillips (choller@illinois.edu), RPC Chair, with any questions.
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ANNOUNCEMENTS: LIS Research & Training Opportunities on Campus
Beth Sandore Namachchivaya, Associate University Librarian for Research; Associate Dean of Libraries and Professor

Several colleagues suggested that they would like to see a monthly overview of presentations, events, and training opportunities that support library faculty and academic professionals in their research and professional service activities. I’m experimenting with format and content this month with the events listed below—note that virtually all of these appear on the Library staff events calendar. I’m looking for feedback for including more activities next month—feel free to email me with suggestions (sandore@illinois.edu).

Save the date:

  • November 14:
    4th Annual Library Research Showcase; 1:00 – 4:00 p.m.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the Collection Development Committee are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The most recent CAPT committee meeting was held on August 25. This was Susan Avery’s first meeting as the official representative of the Web Team Core Content group, replacing Suzanne Chapman. In addition, the following topics were discussed:

  • Megean Osuchowski attended as a guest and provided an update on the work of the Library Intranet Committee.
  • Michael Norman provided a report on the activities of the Cataloging and Metadata work group. This included:
    • An update on the CARLI RFP process for the next I-Share ILS system \
    • CARLI has a beta version of VuFind 3.0 that the Michael has been working with the Search, Discovery, and Delivery team to evaluate.
  • Bill Mischo provided a report on the work of the Search, Discovery, and Delivery work group.
    • The primary discussion was whether Altmetric Badges should be incorporated into Easy Search results
  • Lynn Wiley provided a report on the work of the Electronic Resources work group.
    • Because of end of year priorities, the Electronic Resources group did not meet over the summer, but will resume in September.
    • There was some discussion of SFX eBook loads, EBSCO database overlaps, serial records updates for Elsevier and Springer, and also how to support database changes after the departure of Crystal Sheu.

Detailed meeting minutes and work group reports can be found here: http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2016-2017.html
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ANNOUNCEMENTS: Recognizing Excellence
Please forward elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of September 30, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-october2016

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HR NEWS: International Travel Insurance
Did you know that Campus has International travel insurance available for international trips? The cost for the insurance is based upon the length of the trip. The rates, listed below, include enrollment in international travel insurance through AJ Gallagher, as well as the services provided through International Safety and Security: 24/7 response team in the event of overseas emergencies, pre-departure training and orientation, international travel registry, and others.

International Insurance and Safety Fee (effective January 1, 2017)

Length of Program/Trip — Fee:
Up to 2 weeks (1 – 16 days) — $75
Month (17 – 45 days) — $90
Short Term (46-75 days) — $140
Semester (76 – 195 days) — $200
Academic Year (196 – 315) — $365
Calendar Year (316 – 365 days) — $420

To enroll in the insurance program, please contact either Candy or Carole in the Business Office. It will be necessary for you to provide a C-FOP. Please note, this is NOT an allowable charge to most grants.
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HR NEWS: In Memoriam

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IT NEWS: October is National Cyber Security Awareness Month
Throughout the month of October, Technology Services will be sharing a number of tips, articles and presentations to help students, faculty, and staff become more aware of their own digital security.

For more information, visit http://go.illinois.edu/ncsam.

There will be four areas of focus during the month:

  • Week 1: Social Engineering
  • Week 2: Illini Secure
  • Week 3: Secure Yourself
  • Week 4: Secure Your Device

Follow @TechServicesIL and @IlliniSecure on Twitter, follow TechServicesIL on Facebook, and continue to visit the above page throughout the month.

And of course, Library IT is always available to answer questions or assist with IT security related issues.
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IT NEWS: Welcome JP Goguen to the Library IT Help Desk
The IT Help Desk has a new staff member, JP (John Paul) Goguen. JP comes to the Help Desk after working for 5 years in the Digital Content Creation (DCC) unit. He enjoys library work because he strongly identifies as a lifelong learner. His current research interests include: wild food, photography, folk music, mycology, digital libraries, and bicycling. If you haven’t yet met JP, stop by the Help Desk in 424 and say hello.
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IT NEWS: Weekend IT Support
Beginning in mid-September and through at least November, calls to the IT Help Desk phone (244-4688) between the hours of 5pm on Friday and 8:30am on Monday will not be actively answered by support staff. Library IT Help Desk had until recently forwarded phone calls to the AITS Service Desk on the weekends — calls would be answered by a person who would triage the issue and notify the appropriate Library IT person. Because of staff and budget reductions, AITS is no longer staffing their telephone center on weekends.

As a temporary solution, on weekends you can continue to call the Help Desk number for emergency IT support issues. Instead of talking with a person, you will need to leave a detailed voice mail message indicating caller name, location, description of problem, and call back number. We are assigning IT staff to monitor and respond to the voice messages on a rotating basis, and asking staff assigned to a weekend shift to check for messages late Friday night and at least 4 times throughout the day on Saturday and Sunday. Although IT is unable to provide 24/7 weekend phone support, we will route and respond to issues as soon as possible.

As usual, if it is a non-critical issue that can wait for regular business hours (Monday through Friday), please log an OTRS ticket. For instructions and a list of critical services go here: http://www.library.illinois.edu/it/helpdesk/reptsysprobs.html.
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FACILITIES: Facility Project Updates

  • Grainger Engineering Library – Relocate EWS Lab
    • Move the lab from room 57 lower level to room 450 east end to allow for the College of Engineering to relocate/expand their testing center from DCL to room 57. Space on 4 East has been cleared and College of Engineering furniture is to arrive in September.
  • Main Library Corridor Flooring Replacement
    • Replace all main corridor flooring; basement, 1st thru 4th floors. Completion August 29, 2016. East stair tower tile will be waxed the week of October 3rd. The base is being installed in the east basement corridor.
  • Main Library – Room 1 Renovation for Technical Services
    • The remodeling will provide new space and furniture for the staff currently located in room 220 Main Library. Furniture to be installed September 14, 2016. CAM staff have moved in.
  • Main Library – Room 200 & 225 Rearrangement
    • The Classics Library has moved from the 4th floor of the Main Library to room 225 and Literatures and Languages relocated to room 200. The circulation desk for both libraries is consolidated to the central area of room 200. Remaining component of circulation desk in fabrication.
  • Main Library – E1 & E5 Elevator Upgrade
    • The elevator cabs and controls for the E1 & E5 elevators will be upgraded to provide reliable transportation throughout the Main Library. E5 will be upgraded summer 2017 and E1 will be upgraded summer 2018. The project is currently in the construction document phase.
  • Music and Performing Arts Library – Player Piano Restoration and Room Remodeling.
    • Library Facilities and MPAL are working with restoration consultant and Facilities & Services on piano restoration and F&S for room remodeling. Purchase orders have been placed for the piano restoration.
  • Oak Street Library Facility – Third Floor Build Out
    • The project will build out 2,000 square feet of “shell” space on the 3rd floor, constructed as part of the 2014 phase I project for the CMS staff currently located in room 44 Main Library. Construction is complete. Furniture installation scheduled for week of October 6-11th.
  • UGL Espresso Royale Coffee Shop Remodeling
    • The café space will be completely remodeled including the tunnel between UGL and Main. The café and dining area opened Tuesday, September 27th. The tunnel will remain closed until later in the week of October 3rd.
  • UGL and Main Door Replacement
    • Replace stainless steel frames and doors at the plaza level (east and west sides) along with both north and south ends of the Espresso Royale area, install new door hardware and electronic access. Construction scheduled to be complete October 31, 2016.
    • Refurbish north, south and east doors of Main along with new door hardware and electronic access. Construction scheduled to be complete October 31, 2016.

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Demystifying R: An Introduction for Librarians
Date: Wednesday, October 5th, 1-2:30pm
428 Library
Hosted by JJ Pionke

Objectives
Attendees will learn:

  • what the R programming language is and some of its key features
  • some key terminology and a basic understanding of how R works
  • some uses for R that may be a good solution for your data needs, including data processing and management, visualization, and statistical analysis
  • how R can be useful for working with research data, as well as with library data, including bibliometric data, library statistics, or budget data
  • where to find free resources for learning R

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EVENTS AND TRAINING: Bloodmobile
Library sponsored Bloodmobile October 6, from 11-3.

Please go to the training calendar at http://www.library.illinois.edu/calendar/staff/ to sign up for a donation time.
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EVENTS AND TRAINING: Long-term Service Recognition Program
Please join us for the University Library Long Term Service Recognition Program for our Civil Service Staff on Tuesday, October 11, 2016, from 8:30 to 10:30 a.m. at the ARC, 201 East Peabody Drive, Champaign. Dean Wilkin will be making remarks at 9:15 a.m., recognizing our staff employees with 5, 10, 15, 20, 25 and 30 years of service to the University. The Social Committee hopes as many staff as possible can attend this very popular annual recognition. As noted, breakfast will be served!

This year the University Library honors 25 employees. They are:

5 Years – 3
Oanna Diana Eynon
Lesley Lee
Joanne Miller

10 Years – 1
Ben Stone

15 Years – 9
Nazanine Agassi
Stuart Albert
Vanessa Biggers
B A Davis Howe
Lincoln Machula
Debora Pfeiffer
Pam Ward
Lisa Wells
Wendy Gregory

20 Years – 3
Glen Martin
Bernita Brownlee
Martha Degutis

25 Years – 8
Eileen Schroeder
James Cotter
Robin Hess
Yuriko Oono
Diane Pye
Michael Soule
Donna Hoffman
Kim Matherly

30 Years – 1
Scott Mann

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met. Any questions can be directed to Library Human Resources, 3-8169.

Any questions about the event, please contact sec@library.illinois.edu.

Library Social Events Committee
Lura Joseph, chair
Skye Arseneau
Bernita Brownlee
Aneitre Johnson
Alissa Marcum
Lisa Miller
Elonda Towns
Kathie Veach
Cindy Kelly (ex officio)
Zoe Revell (ex officio)
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EVENTS AND TRAINING: Autism in the Workplace
Staff Development and Training is pleased to host a workshop on Autism in the Workplace.

Linda Tortorelli, director of The Autism Program (TAP) https://theautismprogram.illinois.edu/ will present a workshop on Autism in the Workplace, focused on EVERYONE who works in the Library.

The following is Linda’s description of what she is covering:
Today the prevalence of Autism is estimated to be as high as 1 in every 68 people in the United States. Chances are you’re working with or have worked with people who have high functioning autism. Learn what high functioning Autism is and the specific strengths of the “Autism brain”. Understand common challenges that these individuals face in the world and learn what employers can do to create work environments that are conducive to success.

The session, will be held Monday, October 17th from 2 to 3 pm in 106 Library.

Please go to the training calendar at http://www.library.illinois.edu/calendar/staff/ and register in advance.
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EVENTS AND TRAINING: NISO Webinar: Internet of Things
Wednesday, October 19 12:00-1:30, 106 Library
http://www.niso.org/news/events/2016/webinars/oct19_webinar/
As the cost of sensors and the connectivity necessary to support those sensors has decreased, this has given rise to a network of interconnected devices. This network is often described as the Internet of Things and it is providing a variety of information management challenges. For the library and publishing communities, the internet of things presents opportunities and challenges around data gathering, organization and processing of the tremendous amounts of data which the internet of things is generating. How will these data be incorporated into traditional publication, archiving and resource management systems? Additionally, how will the internet of things impact resource management within our community? In what ways will interconnected resources provide a better user experience for patrons and readers? This session will introduce concepts and potential implications of the internet of things on the information management community. It will also explore applications related to managing resources in a library environment that are being developed and implemented.
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EVENTS AND TRAINING: Library Stress Management 4-part Series
All of us get stressed from time to time. We realize that stress can be caused by internal or external factors. This series aims to provide you with information on how to change your environment to reduce stress, relax when you’re under pressure, and cope when there’s nothing you can do about the situation.

Some of the topics we will cover include:

  • How to manage stressful situations over which you have control, and those over which you have no control
  • How to deal with uncertain and changing situations
  • How to elicit your relaxation response
  • How to overcome self-defeating thought patterns

During this series, you will gain an understanding of how stress affects you personally. You will build awareness of your personal stressors and stress symptoms, of your ability to control how stress affects you, and how to address stress. The program is very interactive; in each session you will be taught practical skills that you can use in your daily life.

To be able to participate, fully attending the first session is necessary.

All sessions will be in 106 Main Library.

  1. Thursday, October 27, 10:00 am – 11:00 am
  2. Tuesday, November 8, 1:30 pm – 2:30 pm
  3. Thursday, November 17, 10:00 am – 11:00 am
  4. Tuesday, November 29, 1:30 pm – 2:30 pm

Register on the Staff Events Calendar, http://www.library.illinois.edu/calendar/staff/.

Questions, please contact Zoe Revell, revell@illinois.edu.
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If you would like to submit content for the November issue of Library Office Notes, please submit it to John Wilkin, JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, October 21, 2016.

September Library Office Notes

Posted on by

ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Update from the Task Force on Promotional Paths for APs in the Library
During the months of July and August, the task force has been working on the document, “Draft Recommendations: Library Framework for Academic Professional Promotion.” The document outlines promotional paths for Academic Professionals (APs), including a framework for principles, eligibility, promotion ranking, review criteria, process, and promotion awards for the Library’s Academic Professionals to recognize cumulative milestones in their career accomplishments and their notable contributions in service to the University of Illinois Library, as well as to their respective professional areas.
In order to gauge broader feedback from Library Academic Professionals as well as Library faculty and staff, the task force will organize the following outreach efforts in September:

  1. Open meetings: three 90 minute sessions will be organized (two sessions open to Academic Professionals, and one session open to all Library staff and faculty)
  2. A meeting with Academic Professionals in Library IT: Tom Habing will host this meeting
  3. Office hours: the Task Force will host office hours once a week during September to talk with any member of the Library staff or faculty who would like to discuss the recommendations, and to brief those who are not able to attend a forum
  4. September faculty meeting: review the task force’s recommendations and facilitate discussion

Detailed dates for each session will be announced through the LIBNEWS listserv. The Library Executive Committee will post the draft recommendations for comment on the EC web page in the near future.

The Task Force:
Tom Habing, MJ Han (co-chair), Josh Harris, Greg Knott, Beth Namachchivaya (co-chair), Richard Stokes, Jen-Chien Yu, Angela Waarala
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ANNOUNCEMENTS: Call for Nominations for the Outstanding Civil Service Staff Award
The Library Awards and Recognitions Committee is pleased to announce the call for nominations for Outstanding Civil Service Staff Award. This award recognizes staff employees for their exceptional accomplishments and service to the University Library.

Any member of the Library community (faculty, staff or student employee) can make a nomination for this award. Nominations are due by Friday, September 16th, 2016, with winners honored at the upcoming Service Recognition Program, tentatively scheduled for October 11, 2016. Winners will also receive $1,000 (after taxes) and a commemorative framed certificate. In addition, the committee will work with award winners’ nominations for submission for the Campus’ Chancellor’s Distinguished Staff Award. The call for nominations for this award is typically sent out in December each year.

Please see the attached information for eligibility details and nomination guidelines. Should you have any questions, please connect with Beth Woodard (bswoodar@illinois.edu; (217) 244-1882).

Please fill out the nominating form at https://illinois.edu/fb/sec/753492.
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ANNOUNCEMENTS: Library Advancement Loanable Items
Need a banner, display board, tablecloth or runner for an upcoming event which promotes the University Library and any one or more of its units, services, and programs? Loanable items are available through the Office of Advancement. Please see the form below for more information.

Library Advancement Checkout Items

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ANNOUNCEMENTS: New Upgraded Minrva App for iOS Devices
Minrva 2.2 for iOS includes the Minrva core modules for all I-Share libraries including such functionality as searching for items in the catalog, logging in to check due dates, renew items, request statuses, and find out what is on reserve for courses. At the Undergraduate Library location in Minrva, all new location-based recommendation features have been added to the Wayfinder module. Students simply turn on Bluetooth within their mobile device so that Minrva can infer their location and suggest popularly circulating items along with digital content (e-books, and e-journals) related to their location in the Undergraduate Library.

Download the app at http://go.library.illinois.edu/minrvaforios.
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ANNOUNCEMENTS: Save the Date and Call for Proposals: 4th Annual Library Research Showcase
The 4th Annual Library Research Showcase is scheduled the afternoon of Monday, November 14! Please mark your calendar and plan to join us to hear about faculty, academic professional, and graduate student research happening in the library. Library faculty and academic professionals, and their research collaborators, may submit presentation proposals for lightning talks, poster sessions, and tech demos through the online CFP form available at the Showcase website: http://go.illinois.edu/libraryshowcase Watch the website for schedule details, which will appear in September and October.

For more information, contact: Dan Tracy, Library Research Showcase coordinator (dtracy@illinois.edu).
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ANNOUNCEMENTS: Collection Development Committee Notes
The Collection Development Committee met on August 23, 2016. During the meeting, we discussed the FY17 materials allocation; the merger of Nature and Springer as it related to a new license being negotiated on our behalf by the Big Ten Academic Alliance (BTAA); listened to reports about the Library’s pilots on JSTOR ebooks, Project Muse ebooks, and Kanopy streaming media; and briefly touched on EBSCO cancellations, large scale digitization, the BTAA Shared Print Archive proposal, and the status of the College of Medicine and impact on the Library.

The most recent meetings minutes of the Collection Development Committee are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: CAPT Meeting Minutes
The following topics were discussed at the July 28 CAPT committee meeting:

  • Kyle Rimkus provided a report on the activities of the Digital Production Working Group.
    • There was a demo of the digital library system, https://digital.library.illinois.edu/. It currently serves as the gateway to about 60 digital collections in the Library, and serves as the host for a number of those collections with about 5000 items. It is on track to replace our CONTENTdm system in the next 6 months.
    • There was a discussion of the need for a more robust media delivery system for the Library. The possible systems that were discussed include Kaltura, Mediaspace, Avalon, and Ensemble. The CAPT committee is considering a pilot using the Kaltura system.
  • Bill Ingram provided a report on the activities of the Repository, Preservation, and Access Working Group.
    • Helenmary Sheridan is the new IDEALS Repository Services Coordinator. She is working with Seth Robbins and others on potential new features for IDEALS, such as file previews, improved support for A/V and media files, and improving the submission workflows.
    • The Medusa preservation repository successfully completed the development and deployment of a failover system such that if the primary storage ever goes offline, we can easily switch to the backup storage as read-only. Although deposit will be temporarily disabled, consumers of the data won’t notice a difference.
    • Medusa also just added an additional 30TBs of storage.
    • With respect to the Illinois Data Bank, a major area of work has been developing strategies and processes for dealing with larger files (>15GB). Since IDB and Medusa share storage this is also a concern for Medusa. There is potential for significant growth in storage needs, i.e. one potential patron is ready to deposit a 450GB dataset.
    • The new digital publishing specialist, Janet Swatscheno, started on August 16.
    • The Scholarly Communications and Publishing (SCP) group will be taking over responsibility for maintaining the OJS publishing software for the Undergraduate Research Journals.
    • Mark Zulauf has started as the new coordinator of the Illinois Researcher Connections (IRC). Once Mark is up to speed there will be additional work required to improve the business process database which updates the master list used by the Elsevier PURE system.

The next CAPT meeting took place on August 25.

The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2016-2017.html.
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ANNOUNCEMENTS: Recognizing Excellence

Please forward elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of September 1, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

search-status-september2016

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HR NEWS: Lateral Transfers

Civil Service

  • Alissa Marcum from Circulation to ILL/DD
  • Margo Robinson from Vet Med to Circulation
  • Cindy Nakea from Vet Med to ACES
  • Ginger Schutz from CMS to Acquisitions

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HR NEWS: Civil Service Vacancies

Posted Vacancies with Interest Letters Sent

  • CAM – Library Specialist specialty factor of South Asian language
  • CAM – Library Specialist specialty factor of Slavic language

Soon-to-be Posted Vacancies

  • Digital Imaging Specialist I
  • Office Support Associate

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HR NEWS: Retirements

  • Julia Watkins

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HR NEWS: Resignations

  • Rhalo Thomas – Grainger
  • Sally van der Graaff – CAS
  • Lindy Wheatley – Mortenson Center for International Library Programs

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IT NEWS: More Updates on Library Summer Hardware Replacements
New public printer installation has been completed just in time for the Fall semester. Work continues on the replacement of circulation workstations.

If you have questions about this please contact the Help Desk.
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IT NEWS: Tech Points
For the first week of classes, Monday, August 22 through Friday, August 26, Library IT, the Undergraduate Library, and campus Technology Services partnered to provide a temporary IT help desk location at the entrance to the Undergraduate Library. These service points were intended to help incoming students with basic IT support such as connecting devices to campus wireless, password resets, or accessing university email. https://techservices.illinois.edu/news/2016/tech-points-2016.
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IT NEWS: Changes to the Campus Shibboleth Single Sign-on Service
Starting September 3, off-campus services that require logins will ask permission to gather personal information from you. This information is usually limited to your name, email address, and university affiliation (student, faculty, staff, etc.) in order to verify your authority to use the service and personalize your experience. This change is being made to better inform patrons of what information is being shared about them to 3rd party companies. Library services affected include Ares (electronic reserves), Aeon (RBML request management) and the Evanced D!BS (study room reservations) application.
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IT NEWS: Coming Soon: Two-Factor Authentication for Payroll Direct Deposit Changes
Many of you probably saw the recent notice from University Payroll and Benefits announcing that future changes to NESSIE Direct Deposit information must be made from a computer on the campus network. This change was a result of increased phishing attacks by hackers trying to gain access to employee accounts. So far our university has not suffered any financial losses, but some of our peer institutions have not been so lucky.

This restriction will be supplemented later this fall by what is called two-factor authentication. Two-factor authentication introduces a second step for secure logons beyond just the ubiquitous password and PIN. Typically the second step involves a message which is sent to your cell phone or other phone which you must respond to in order to verify your identity. There are several ways this can be accomplished, such as entering a short PIN number which has been sent via text message to your phone, but there will also be other alternatives for people who may not have access to text messaging. This augments identity verification with not only something only you know, your password, but with something that only you have, your phone. University Payroll will be providing more details about this change later in the fall.
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IT NEWS: On a Related Note: Longer Passwords
Also later this fall, the Active Directory allowable maximum password length will be increased from 15 characters to 127 characters. The minimum will still be 8 characters. You can get more creative with your password.
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FACILITIES: Facility Project Updates

  • Grainger Engineering Library – Relocate EWS Lab
    • Move the lab from room 57 lower level to room 450 west end to allow for the College of Engineering to relocate/expand their testing center from DCL to room 57. Space on 4 East has been cleared and College of Engineering furniture is to arrive in September.
  • Main Library Corridor Flooring Replacement
    • Replace all main corridor flooring; basement, 1st thru 4th floors. Completion August 2016.
  • Main Library – Room 1 Renovation for Technical Services
    • The remodeling will provide new space and furniture for the staff currently located in room 220 Main Library. Wall/ceiling repair and painting scheduled to be complete September 2, 2016. Cooling units and light fixtures to be installed by September 13, 2016. Furniture to be installed September 14, 2016.
  • Main Library – Room 200 & 225 Rearrangement
    • The Classics Library has moved from the 4th floor of the Main Library to room 225 and Literatures and Languages relocated to room 200. The circulation desk for both libraries is consolidated to the central area of room 200. Remaining component of circulation desk in fabrication.
  • Main Library – West Basement Entry Ramp Revisions – Complete
  • Main Library – Parking Lot E3 Steam Tunnel Rehabilitation – Complete
  • Music and Performing Arts Library – Player Piano Restoration and Room Remodeling.
    • Library Facilities and MPAL are working with a restoration consultant and Facilities & Services on piano restoration and F&S for room remodeling. Purchase orders have been placed for the piano restoration.
  • Oak Street Library Facility – Third Floor Build Out
    • The project will build out 2,000 square feet of “shell” space on the 3rd floor, constructed as part of the 2014 phase I project for the CMS staff currently located in room 44 Main Library. Construction completion is September 13, 2016. 
  • UGL Espresso Royale Coffee Shop Remodeling
    • The café space will be completely remodeled including the tunnel between UGL and Main. The tunnel and café area will remain closed until the construction is complete. Anticipated opening September 12, 2016.
  • UGL and Main Door Replacement
    • Replace stainless steel frames and doors at the plaza level (east and west sides) along with both north and south ends of the Espresso Royale area, install new door hardware and electronic access. Construction scheduled to be complete September 30, 2016.
    • Refurbish north, south and east doors of Main along with new door hardware and electronic access. Construction scheduled to be complete September 30, 2016.
  • Horticulture Field Laboratory – University Archives NEH Grant Remodeling
    • The project will replace the existing environmental system for the three existing vaults, construct a new vault for instrument storage in room 108 and install fire suppression in all 4 vaults. June 2016 completion.

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: ALCTS Two-Part Webinar: Library of Congress Classification
Please join us for a two-part webinar (hosted by Nicole Ream-Sotomayor and sponsored by Staff Development and Training):

  • Part 1: Library of Congress Classification (LCC): Introduction
    Wednesday, September 7, 2016
    1:00 p.m. – 2:00 p.m.
    314 Main Library
    http://www.ala.org/alcts/confevents/upcoming/webinar/090716
    This session will briefly introduce the history of LC Classification (LCC) and the general principles of classification. Participants will be introduced to the Classification and Shelflisting Manual and learn how to make use of Classification Web, Authorities.loc.gov, and the freely-available LCC schedules to select classification numbers. There will be special focus on the use of the LC Cutter table and when to use it.
  • Part 2: Library of Congress Classification (LCC): Intermediate
    Wednesday, September 21, 2016
    1:00 p.m. – 2:00 p.m.
    428 Main Library
    http://www.ala.org/alcts/confevents/upcoming/webinar/092116
    This session will focus on the selection and construction of LC Classification (LCC) call numbers for literature, maps and atlases, and moving images, including the construction of cutters for literary works and juvenile belle lettres.

Presenter: Bobby Bothmann is metadata & emerging technologies librarian at Minnesota State University, Mankato, and professor in Library Services. Bobby catalogs books, electronic resources, and investigates new technologies. He holds an MLIS from the University of Wisconsin–Milwaukee and an MS in Geography & English Technical Communication from MSU Mankato. Bobby is also adjunct instructor for the Graduate School of Library and Information Science at the University of Illinois at Urbana-Champaign.
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EVENTS AND TRAINING: NISO Two-Part Webinar: Managing an Open Access World
Please join us for a two-part webinar (Part 1 hosted by Helenmary Sheridan; Part 2 hosted by Aaron McCollough and sponsored by Staff Development and Training):

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EVENTS AND TRAINING: Autism in the Workplace
Wednesday, September 14, 10-11 in 106 Library
Monday, October 17, 2-3 in 106 Library

Today the prevalence of autism is estimated to be as high as 1 in every 68 people in the United States. Chances are you’re working with or have worked with people who have high functioning autism. Learn what high functioning autism is and the specific strengths of the “autism brain”. Understand common challenges that these individuals face in the world and learn what employers can do to create work environments that are conducive to success.

Linda Tortorelli, coordinator for the Autism Program – UIUC, will present a workshop for library staff.
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EVENTS AND TRAINING: “The Data Citizen: New Ways of Being in the World” Talk
Tuesday, September 20, 2016
4-5:30pm
National Center for Supercomputing Applications (NCSA) Auditorium, 1205 W. Clark Street, Urbana

The phenomenon of big data and its various interpretations are changing what it means to be human. This talk explores aspects of this change with a view to teasing out the histories and the ethical design issues which arise from past developments.

* Reception to follow sponsored by the Gender and Women’s Studies Department.

Geoffrey C. Bowker is Professor at the Donald Bren School of Information and Computer Sciences and Director of the Values in Design Laboratory at the University of California, Irvine. From 1993-1998, he was faculty at the University of Illinois at Urbana-Champaign’s School of Information Sciences, and was a faculty affiliate of the National Center for Supercomputing Applications from 1998-1999. He currently co-directs the NSF-funded Council for Big Data, Ethics, and Society with researchers from across academia and the IT industry. He has published widely on the topics of information infrastructure, classification systems in distributed scientific collaborations, and the use of web and digital resources across disciplines.

For more details, see:
http://go.illinois.edu/design_dialogues

The Library is a partnering co-sponsor of this lecture in the Design Dialogues Speakers Series
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EVENTS AND TRAINING: State of the Library
Friday, September 23, 2016
1:00-2:00pm
66 Main Library
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EVENTS AND TRAINING: “Medieval Irish Masterpieces in Modern Reproduction” Symposium
Saturday, October 1, 2016
8:30am-5:15pm
Knight Auditorium, Spurlock Museum, 600 S. Gregory Street, Urbana

This symposium (hosted by the Spurlock Museum and co-sponsored by the University Library), which accompanies the Spurlock Museum’s fall exhibit by the same name, features papers by leading scholars from Ireland and the United States on medieval Irish metalwork and manuscripts. The event is free and open to the public.

The symposium will consist of nine papers in three sessions, with a respondent for each session. The first session will deal with the artifacts’ immediate institutional and broader cultural contexts. The second and third sessions will focus respectively on the metalwork reproductions and the manuscript facsimiles in relation to their “originals” in their dual medieval and modern historical contexts, and how they assert a continuity of Irish cultural heritage and national identity transcending centuries of conquest, rupture, and redefinition.

Visit http://www.spurlock.illinois.edu/events/event.php?ID=1210 for more information.
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If you would like to submit content for the October issue of Library Office Notes, please submit it to John Wilkin, JoAnn Jacoby, Beth Sandore, or Tom Teper by Friday, September 23, 2016.