July Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Recently, Kyle Rimkus shared a document laying out a strategy for repository development. That document, the result of months of discussion and planning by the Library’s faculty and staff working on repository services, articulated a vision for something broader than a repository, a vision where we will commit ourselves to building and deploying “a single curation platform … that unifies archival management, institutional repository management, digital collections management, research data management, and digital preservation.” This is an exciting strategy and I want to share a few thoughts with you about the direction. Read more…
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ANNOUNCEMENTS: University Librarian Note
Scott Koeneman, Assistant Dean of Libraries for Advancement

Thanksgiving Card:
July is upon us with high temperatures and sweltering humidity. So, of course, it is time to be thinking about advancement’s annual “Thanksgiving” card. And we’d like your help identifying the artwork for this year.

Advancement sends these out every year, in lieu of a holiday card, just before Thanksgiving to say thank you to all of our donors and to encourage them to think of the University Library as they consider their year-end giving. In the past we have used art that has come from the Rare Book & Manuscript Library, the Student Life and Culture Archives, and others.

We are collecting suggestions for this year’s card cover. Is there something in your collection that illustrates giving thanks that you think would work? Please feel free to reach out to me or Heather Murphy with your suggestions.

Year End:
As we all know, July 1 marks the end of the fiscal year. I wanted to share with all of you our year-end numbers.

Annual Fund (current use cash gifts under $25,000)
Total Raised: $546,039.92
Total Unique Donors: 1,419
Total Unique Gifts: 2,031

New Business (including cash gifts, new endowments, and bequests)
Total Raised (FY2018): $4,443,361
Percent of Goal (2018): 177.73
Cumulative for Campaign: $14,701,839
Percent of Goal (Campaign): 42.01

As always, please do not hesitate to reach out if you have questions, ideas or potential donor prospects you think we should be working with.
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ANNOUNCEMENTS: Style Guide and Templates Now Available
Heather Murphy, Chief Communications Officer

I’m pleased to announce the availability of some new tools to help Library staff produce more consistent and professional communications:
a style guide (for print) and templates (PPTs, brochures, bookmarks, digital signs, flyers, etc.).

You can find these on the internal Communications web page at:
https://www.library.illinois.edu/staff/administration/communications/

Please note, the style guide is a dynamic document (e.g., additional proof points and naming conventions will be added).

Let me know if you have any questions. I look forward to your feedback on all of these new branding assets!
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ANNOUNCEMENTS: Note from the Organizational Development & Training Coordinator
Jake MacGregor, Organizational Development & Training Coordinator

I recently started as your Organizational Development & Training Coordinator. On both a professional and personal level, I’m excited about joining the Library – an organization that has played such an important role in my educational experiences at Illinois. If I haven’t met you yet, I hope to soon. I’m touring Library buildings and plan on visiting division meetings in the near future. In the meantime, please feel free to email me at jdmac@illinois.edu or visit me in 446 Main. As I settle into my new position, I will follow up with more information about the efforts with which I’m helping and my overall role. I look forward to working with you!
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ANNOUNCEMENTS: Robert Howerton Scholarship for Library Pre-Professional Graduate Assistant Research
Robert Howerton worked as a Senior Library Specialist at the University Library for 15 years. In this capacity, Robert cataloged Slavic, East European, and Eurasian Studies materials, and mentored graduate students in the pre-professional program. He was passionate about education, music, and public service. His generosity and remarkable patience helped graduate students thrive and succeed as young professionals. Some of these students are now librarians and catalogers. Robert’s story is a testament to the many positive roles played by civil service staff on a daily basis.

The scholarship is designed to support pre-professional graduate assistants as they do research projects in reference and technical services with the goal of publishing their work. The Research and Publications Committee will administer the scholarship. Please contact the Office of Library Advancement at 217-333-5682 if you would like to donate to this fund.

Eligibility requirements:

  • Restricted to students with a pre-professional graduate assistantship position at the University Library;
  • Candidates must intend to pursue a career as reference or technical service professionals, and to present their project findings in the form of a research paper at a local, regional, or international conference or in an LIS journal;
  • Research projects should target improving access to library services and collections.

Possible funding targets:

  • Travel to archives and other institutions for research;
  • Incentives for subject participation;
  • Purchase of materials or ancillary cost.

The number of proposals the committee approves will determine the amount of funding of up to $500 per grant.

This is not a travel grant. Please contact the iSchool or the Graduate College to learn about funding for conference-related travel grants.

Students should go to https://forms.illinois.edu/sec/4471890 to apply. The deadline for submission is September 1, 2018.
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ANNOUNCEMENTS: New Safari Platform/Old Safari Sunset Date
Tom Teper, Associate Dean for Collections and Technical Services

Earlier this year, O’Reilly Media launched a new Safari interface. This platform provides comprehensive access to the ebooks as well as additional content. It also allows for unlimited simultaneous users.

However, the access mechanism used by Safari changed substantially, relying primarily upon the presence of MARC records within the catalog, rather than access via SFX. The platform itself is actually very different as well, integrating video content and other sorts of tutorials that are intended to provide users with additional mechanisms for learning about the particular topics of their choice.

Over the last several months, personnel from the Library have worked quite a lot with O’Reilly Media to improve the new interface. While it does not offer everything that we like, the search functionality was deemed to be good. Piper Martin has prepared some updated information detailing how to access the new Safari platform, establish an account, and move forward with access. It is integrated into the existing Finding and Using Ebooks Libguide. The sun set on the old Safari platform on June 30, 2018.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at https://www.library.illinois.edu/staff/committee/collection-development-committee/.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence
The latest post to the Recognizing Excellence blog includes presentations by our Library colleagues at the 2018 American Library Association Conference (and the Rare Book and Manuscripts Section Conference):

Where to Find Us: University of Illinois Librarians Presenting at ALA Annual 2018

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of June 25, 2018 (click on the graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: Departures

  • Lura Joseph (April 30, 2018)
  • Pat Allen (May 31, 2018)
  • Scott Clemens (June 4, 2018)
  • Melanie Emerson (June 29, 2018)
  • Anna Trammell (July 13, 2018)
  • Hannah Stitzlein (July 24, 2018)
  • Harriett Green (August 31, 2018)

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HR NEWS: Vacancies

  • Library Specialist: CAM – Music Cataloger, job posting soon
  • Library Specialist: CAM – Music & Microfiche, job posting soon
  • Library Specialist: CAS, job posted, interviews soon

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HR NEWS: New Employees

  • Full-time at CAS: Matthew Green (July 2, 2018)
  • Full-time at ILL/DD: Paul Hollmann (July 9, 2018)
  • Full-time at Grainger: Robert Wallace (July 16, 2018)

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HR NEWS: In Memoriam

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IT NEWS: Staffing News
There have been a number of departures from Library IT in the past month:

  • Nick Ferraz’s last day with the Web Team was May 25.
  • Scott Clemens’s last day working for the Workstation and Network Support Team was June 4.
  • Cailin Hawthorne’s last day with the Workstation and Network Support Team was June 8.
  • Robert Slater’s last day with the Web Team was June 22.

A search for an IT Specialist has already begun to replace Scott Clemens. Robert’s and Nick’s departure from the Web Team, unfortunately, means that some of the Web Team’s projects will be delayed, but we are putting together a plan to ameliorate this as much as possible. Cailin was an IT Specialist assigned part-time to Grainger and part-time to the Main Library; other hourly staff should be able to cover her work at least through the summer.

If you have any concerns about recent departures or IT in general, please contact us: https://www.library.illinois.edu/staff/it/.
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FACILITIES: Facility Project Updates

  • ACES Funk Library – Interior Signs – Revising main wayfinding signs – lower level through 5th floor.
  • Grainger Engineering Library – Cellular Signal Amplification – Technology Services is working with F&S, Verizon Wireless, and AT&T to install components in the lower level and exterior mechanical canyon to improve cell service in the lower level of the building.
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling painting – F&S funding approved. F&S Building Services Workers – Flooring Crew will start their work after July 4, 2018. 1st floor north and south stair vestibule ceiling painting July 2018.
  • Main Library – 1st Floor Central Service Point – Phase I remodeling given OK to proceed by Illinois Historic Preservation Agency. Further review and approval will occur as architect completes designs. Architect hiring in progress.
  • Main Library – Elevator Upgrade – E5 (east) summer 2018.  The project is a Campus-wide multiple elevator upgrade project. The elevator cabs and controls for E5 elevator will be upgraded to provide reliable transportation throughout the Main Library. E5 is out of service. Construction mid-May – mid-August 2018.
  • Main Library Rooms 230 & 244 Remodeling – F&S shops completing phases of work. Completion – July 1, 2018.
  • Music and Performing Arts Library – Roof Replacement – Roof replacement of the portion of the building over the library has begun. Demolition complete and temporary roof in place.
  • Ricker Library – Flooring Replacement – Replace existing linoleum with polished concrete floor. Furniture, fixtures, and equipment have been moved out along with the majority of the collection to temporary space. Floor polishing is scheduled to be complete July 4, 2018. Reinstall furniture, fixtures, and collection beginning mid-July 2018.
  • Ricker Library – Shelving – Additional components have been ordered for the reuse of the Grainger Engineering cantilever shelving system to be installed after the flooring project is complete.
  • Undergraduate Library – Room 289 Conversion – Reviewing furniture and waiting for Technology Services to complete their removal of furniture, fixtures, and equipment – Summer 2018.
  • Undergraduate Library – Tech Desk and Media Commons Reconfiguration – Relocate the Tech Desk and reconfigure the Media Commons staff area. Furniture components ordered – Summer 2018.

For a complete list of projects in planning and construction, please see:
https://wordpress.library.illinois.edu/staff/facilities/.
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: “I Shall Never Be Able to Forget What I Saw”: A Brief History of Illinois Disasters

The Illinois History and Lincoln Collections presents “‘I Shall Never Be Able to Forget What I Saw’: A Brief History of Illinois Disasters,” an exhibit featuring materials on six tragedies from Illinois’s past. Our state has seen tornados, fires, mining disasters, riots, epidemics and many other catastrophic happenings that have shaped its history. The items on display illustrate some of these events through firsthand accounts and contemporary photographs, offering insight into these catastrophes through the eyes of those who endured them.

The exhibit was curated by IHLC graduate student employees Michelle Miller and Anna Yacullo and will be on display in the IHLC reading room (room 324) on the third floor of the Main Library from June through August 2018. IHLC summer hours are 1-5pm, Monday-Friday. Please stop by and check it out!
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EVENTS AND TRAINING: ART + BOOKS
June 15 – August 15
Rare Book & Manuscript Library, 346 Main Library

This exhibition highlights creations by selected book artists and presses from the Rare Book & Manuscript Library collections: Loujon Press, Bea Nettles, Flying Fish Press, Amos Paul Kennedy Jr, Rusell Maret, and Jana Sim.

The works on display range from the 1960s to the present, and feature many variations on alphabets, typeface and calligraphy, colors and photography, and structures, from seemingly simple business cards, tarot cards, posters, and broadsides, to complex codex, accordions, Möbius strips, and Jacob’s ladders.
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EVENTS AND TRAINING: Library Blood Drive
Blood mobile will be parked in the Undergraduate Library circle drive from 10:30 a.m. – 3:00 p.m., July 10. Sign up on the Staff Calendar, https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: Tech Talk – Jing
Thursday, July 12
10:00 – 11:00 a.m., 314 Library

Would you like to add a visual element to your online presence or conversations?
Then please join Staff Development and Training for a workshop lead by JJ Pionke on using Jing. Jing is a free software program that takes screenshots and records screen videos easily.

Have other suggestions for tech talks? Please email training@library.illinois.edu.
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EVENTS AND TRAINING: Creative Connections
Thursday, July 12
Wednesday, July 25
12:00 – 1:00 p.m., 428 Library
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EVENTS AND TRAINING: Framing Information Literacy Webcast Series
Many librarians struggle with the best methods, activities, and practices for teaching information literacy. Developing learning outcomes and activities, overcoming student and faculty apathy toward information literacy instruction, and meeting instruction and institutional goals can be difficult if you’re feeling overwhelmed with instructional jargon, or uncertain in your teaching due to no formal training. The Framing Information Literacy webcast series shares lesson plans grounded in theory and the ACRL Framework for Information Literacy for Higher Education. This six-part webcast series provides approachable explanations of the ACRL Frames, various learning theory, pedagogy, and instructional strategies, and how they are used to inform the development of information literacy lesson plans and learning activities.

Webcast 3: Information Has Value
Thursday, July 12, 2018
1:00 – 2:00 p.m., 106 Library

The presenters will discuss the design, implementation, and assessment of a scalable lesson plan that addresses concepts and skills within the Information Has Value frame. Though it was created for a science for non-majors biology class, we will show that the plan can be adapted within other disciplinary contexts.
Presenters: Nora Belzowski, Assistant Professor of Library Services/Science Librarian, Valparaiso University; Kristi Bugajski, Valparaiso University

Webcast 4: Searching for Strategic Exploration – Guiding Students on Their Research Quest
Thursday, July 19, 2018
1:00 – 2:00 p.m., 106 Library

How do we motivate student researchers to go beyond Google? As librarians and composition teachers, we serve as guides for student writers on their research quests. To find a variety of articles, students need to search in a variety of places and prepare a variety of search terms. During this interactive webcast, the presenters will explore the frame Searching as Strategic Exploration.
Presenters: Laura Brady, Eberly Professor of Outstanding Teaching, West Virginia University; Kelly Diamond, Head of the Libraries’ Office of Curriculum and Instructional Support, West Virginia University

Webcast 5: Scholarship as Conversation
Thursday, July 26, 2018
1:00 – 2:00 p.m., 106 Library

Scholarship IS a Conversation, and one our students can discover and join. This webcast features lesson plans in which students identify, reconstruct, and engage specific scholarly conversations. Learn to develop these lesson plans, adapt them to different student populations, and tailor them to reflect different pedagogies.
Presenters: Helen McManus, Policy, Government & International Affairs Librarian, George Mason University; Andrea Wright, Furman University
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If you would like to submit content for the August issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, July 20, 2018.

June Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
I’d like to thank everyone who contributed to the “Dean Wilkin Reunion Tour.” I’m grateful to the Staff Development and Training Committee for organizing and executing the tour, and to all of you who prepared materials and presented during the tour. I know a great deal of work went into those presentations, and I appreciated hearing about the work you’ve been doing over the past year. And I don’t think I can thank Bill Mischo enough for his leadership and steady hand while I served as provost—thank you, Bill. Read more…
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ANNOUNCEMENTS: Collaboration Station
Interested in collaborating on public engagement or outreach events, or getting started with research by co-authoring an article? Check out Collaboration Station on Box. There are two sheets included in the document: one for engagement activities and the other for research projects. Feel free to include your own, or sign up to be involved in existing projects. For access issues, please contact Sarah Christensen or Mara Thacker.
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ANNOUNCEMENTS: Consortial Letter of Opposition to Moving Wall Policy
Tom Teper, Associate Dean for Collections and Technical Services

As you may be aware, Taylor & Francis has implemented – against the strong objections of many subscribers – a moving wall for their backfile access. This means that content that the provider had been providing to subscribers as what they are now characterizing a “courtesy access” to journal backfile content back to 1997 would no longer be part of their current subscription. Under the new model, Taylor & Francis would shift the courtesy access model from being a fixed access point (1997 and on) to being a moving wall. In other words, one year a subscriber would have access to content going back to 1997. The next it would shift to 1998 and so on, unless the subscriber purchased supplementary backfile access for the “gap years” the model created. To further complicate the situation, it would only apply to those institutions that did not have a “big deal” purchase model with Taylor & Francis.

Despite repeated assurances that they would honor our historic purchases, the company’s implementation of this model has moved forward. We – and many peer institutions with similar title-by-title subscription models – have begun receiving e-resource trouble-shooting reports detailing what are clearly gaps created by the moving wall. Indeed, this problem is so widespread that the Big Ten Academic Alliance has taken the lead in drafting a letter on behalf of the membership to the leadership at Taylor & Francis. The letter now has ten consortial signatories, representing well-over one-hundred institutions with concerns over Taylor & Francis’ disregard for our good faith.

That letter has been delivered to Taylor & Francis, and to date, there has been no comment. Locally, there are several things that we can do in order to take action on this.

  • First, if you have access problems, please report them via er-tech@illinois.edu, and in the meantime, know that you can direct the patron to secure the article via ILL/DD.
  • Second, please be transparent with faculty and users about the cause of this problem. Please feel free to refer them to the letter from the BTAA membership or to me at tteper@illinois.edu.
  • Finally, I would suggest holding off on further purchases from Taylor & Francis (and their subsidiaries Routledge and CRC Press) until this issue is resolved. There is at least one item proposed for purchase on the desiderata list from them, and I think that it is fair for us to say that they will be lower on the list until this issue is resolved.

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ANNOUNCEMENTS: Parking Meter Keys Phasing Out
As some of you already know, the meter keys are being phased out by the Parking Department. Here are some new details that you may need/want to know:

WHY?

  • The meter key vendor has discontinued the sale of new keys and no longer provides support for existing keys.

WHEN? (Important dates to note)

    • Meter keys will be accepted in Urbana, Champaign and on campus until December 31, 2018. After that date, the meter key slots in meters on and off campus will be plugged.
    • Departments are urged to use all funds prior to December 31. Any unused funds will be lost.
    • No additional funds will be added to meter keys after June 30, 2018.
    • Existing meter key funds can be refunded to the department prior to June 30, 2018.

NOW WHAT?

  • The Parking Department will be getting rid of its Pay-by-Phone app and transitioning to the MobileMeter App currently being used by both Urbana and Champaign. However, campus parking rates will remain the same.
  • While the transition to MobileMeter will take place on June 18, the Parking Department anticipates the new app will begin to support departmental charges by July 1, but no later than Fall 2018.
  • Unlike the meter keys, the new app will track parking charges by date, time, user and location.
  • Also unlike the meter keys, there will be a .20-.25 (depending on the location) service charge for each parking session, and sessions will be in increments of 30 minutes rather than 15 minutes.
  • Instructions for using the app for departmental purposes will be provided as soon as they become available.
  • Campus users will still pay a small service charge per parking session, but will no longer have to pay an additional fee for extending a session.

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ANNOUNCEMENTS: The Library’s Commitment to Retaining our Print Collections in Light of Changing Library Environment
Tom Teper, Associate Dean for Collections and Technical Services

From the earliest calls by President James to build a million volume collection at the University of Illinois, the University Library has been viewed as a means of collecting and delivering resources to faculty and students that would help to make this campus one of the premier research institutions in the nation. The legacy of that call to build a robust and vibrant collection is a body of materials that now numbers well over 14 million volumes and millions of manuscripts and other resources. Today, approximately 10.5 million of those volumes are printed books and journals representing approximately 5.95 million unique titles.

Over the last decade, the University Library – like all other research libraries – dedicated a growing percentage of its acquisition and collection development effort to purchases of electronic content. Of course, we continue to purchase print materials, too. While we acquire ebooks, our subject specialists regularly acquire printed copies where appropriate. Similarly, we purchase materials requested directly by faculty and students, whether through requests submitted via email and online forms or through a largely seamless patron-initiated acquisition program. And, we leverage a combination of state, gift, and endowment funding to acquire extraordinary collections, as well, including the Gwendolyn Brooks Papers and the recently announced Newton manuscript.

With all this in mind, how has the University Library sought to secure the future of our rich print collection? Below are three brief descriptions of programs that leverage our historic strength as we set a course forward for the coming decades.

CARLI Last Copy Program
Nearly a decade ago, the University Library partnered with the Consortium of Academic and Research Libraries in Illinois (CARLI) to develop and implement a mechanism to ensure that printed monographs of scholarly import would remain accessible to our patrons. The Last Copy Program has allowed CARLI member libraries to withdraw monographs and, if they were determined to be last copies in Illinois, to send them to us for evaluation and potential retention. Over the last decade, the University of Illinois added an average of 1,879 different titles annually to its holdings through this program.

Records in our catalog that have been retained as part of the CARLI Last Copy Program include Notes “CARLI Last Copy Program.” as below:

HathiTrust Shared Print Program
In an environment in which many colleges and libraries are downsizing their on-site collections and withdrawing holdings on the premise that other institutions are holding onto theirs, the HathiTrust embarked on an ambitious program to provide a safety net to manage and protect our collective cultural heritage. Initiated by a ballot initiative drafted by the HathiTrust’s Collections Committee for the organization’s 2007 Constitutional Convention (https://www.hathitrust.org/constitutional_convention2011_ballot_proposals#proposal1) the effort led to the creation of the HathiTrust Print Monograph Archive Planning Task Force. Led by a representative from the University Library, this working group’s report provided the outline for a broad program of distributed monograph retention. Early in 2018, the University Library made a commitment to retain 1.5 million monograph items and titles in its collection. Presently, the program has received commitments from 49 research libraries, collectively retaining 16 million items distributed across 4.8 million monograph titles. Significant as this is, it only accounts for 65% of the total number of monograph titles represented in HathiTrust. Recently, the University Library signaled its interest to HathiTrust leadership to retain additional titles during the second phase of this program, with plans to help with filling gaps. This program provides a mechanism for ensuring that research libraries can continue to provide access to printed monograph collections into the future.

Records in our catalog that have been retained as part of the HathiTrust Shared Print Program include an Action Note “committed to retain 20170930 20421231 HathiTrust https://www.hathitrust.org/shared_print_program” as below:

Big Ten Academic Alliance (BTAA) Shared Print Repository 1.0 & 2.0
In an effort to ensure that access to journal content is preserved as libraries deduplicate highly-redundant journal volumes when online backfiles are available, the BTAA created a Shared Print Repository program in 2011. By 2013, the BTAA outlined a program and began implementing the first phase of this program, with Indiana University serving as the hub for approximately 250,000 volumes retained on behalf of the membership. These items were predominantly titles from major publishers like Elsevier, Springer, Taylor & Francis, and Wiley among others. This effort allowed Illinois to begin deduplicating against the collective holding at Indiana while ensuring ongoing access to the titles for the foreseeable future.

In 2015, the BTAA began a second phase of this program, proposing to retain a further 250,000 volumes at Illinois. With many of the larger publishers’ journals being retained at Indiana as part of the first phase, the second phase focuses more heavily on key humanities and social sciences publications published by societies and currently available via JSTOR and other online content providers. To date, the University Library has made commitments for 40,000 volumes that are held locally and are also available online in full text.

Records in our catalog for items that have been retained as part of the BTAA SPR holdings at Indiana have a Location of “BTAA Shared Print Repository” and Notes indicating that “Print volumes of this [title] are available for request through the BTAA Shared Print Repository” as below:

Records in our catalog for items that have been retained as part of the BTAA SPR holdings at Illinois have the Location “Oak Street BTAA Shared Print Repository [non-circulating]” and Notes indicating that “Print volumes of this journal are available for request through the BTAA Shared Print Repository” as below:

If you have any questions about these programs, please do not hesitate to contact me at tteper@illinois.edu.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the May LTOTM (the final email of the semester) at:
https://emails.illinois.edu/newsletter/171282.html

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at https://www.library.illinois.edu/staff/committee/collection-development-committee/.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of May 31, 2018 (click on the graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: Departures

  • Resignation of Allison Martell (May 10, 2018)
  • Retirement of Hyon J Kim (June 30, 2018)

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HR NEWS: Vacancies

  • Information Technology Technical Associate: Grainger, awaiting master referral
  • Library  Specialist: ILL/DD, beginning interviews
  • Library Specialist: CAM – Music Cataloger, job posting soon
  • Library Specialist: CAM – Music & Microfiche, job posting soon
  • Library Specialist: CAS, second interviews completed, hiring soon

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HR NEWS: Transfers

  • Senior Library Specialist: Martha Degutis from CMS Oak Street to CAM (July 1, 2018)
  • Library Specialist: Jeffrey Loftiss from UIC College of Medicine to Grainger Library (June 18, 2018)

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HR NEWS: FTE Changes

  • Library Specialist: CMS, Andrew Sims from 49% to 100%
  • Library Specialist: CMS, Sarah Lockmiller from 50% to 100%

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IT NEWS: Public Printer Replacement
During late May and early June all black and white public printers will be upgraded. The process will go one release station at a time, to minimize disruption at service points.

As usual, if you any issues or concerns or need help with any technology-related issue, please contact the Library IT Help Desk: https://www.library.illinois.edu/staff/it/.
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FACILITIES: Facility Project Updates

  • Main Library – Elevator Upgrade – E5 (east) summer 2018. The project is a Campus wide multiple elevator upgrade project. The elevator cabs and controls for E5 elevator will be upgraded to provide reliable transportation throughout the Main Library. E5 will be upgraded summer 2018. Construction mid-May – mid-August 2018. The elevator has been taken out of service starting May 14, 2018. The contractors have mobilized on site and construction has begun.
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling paintingF&S funding approved. F&S Paint Shop will start work during Spring Semester 2018. F&S Building Services Workers – Flooring Crew will start their work after Commencement 2018. The painters are currently working in the north stair. Waiting to hear from F&S Floor Crew on stair tread refinishing.
  • Ricker Library – Flooring Replacement Replace existing linoleum with new rubber flooring to match the main corridor flooring. Furniture, fixtures and equipment have been moved out along with the majority of the collection to a temporary space. Floor demolition is scheduled to begin June1, 2018.

For a complete list of projects in planning and construction, please see:
https://wordpress.library.illinois.edu/staff/facilities/.
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: NISO Webinar: Innovative Tools and Apps: What’s Hot
Wednesday, June 6
12:00 – 1:30 p.m.
428 Library

Are there interesting new tools and/or apps emerging that are revolutionizing the work being done by scholars, researchers, and students? This event will convene a variety of information community professionals to talk about the tool or app that they know to be indispensable to either themselves or their community. What does it do? Why is it important? What else do you wish it did? And what does this resource portend for the future?

Confirmed Speakers: Alvin Walker, Product Development Manager, American Psychological Association; Jennifer Leffler, Associate Professor and Technical Services Manager, University of Northern Colorado; Elizabeth German, Assistant Professor and Services Design Librarian, Texas A & M University; Ranti Junus, Systems Librarian, Michigan State University.
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EVENTS AND TRAINING: Framing Information Literacy Webcast Series
Many librarians struggle with the best methods, activities, and practices for teaching information literacy. Developing learning outcomes and activities, overcoming student and faculty apathy toward information literacy instruction, and meeting instruction and institutional goals can be difficult if you’re feeling overwhelmed with instructional jargon, or uncertain in your teaching due to no formal training. The Framing Information Literacy webcast series shares lesson plans grounded in theory and the ACRL Framework for Information Literacy for Higher Education. This six-part webcast series provides approachable explanations of the ACRL Frames, various learning theory, pedagogy, and instructional strategies, and how they are used to inform the development of information literacy lesson plans and learning activities..

Research as Inquiry: It Starts With a Problem
Wednesday, June 13, 1:00 – 2:00 p.m.
106 Library

Information Creation as a Process
Wednesday, June 20, 1:00 – 2:00 p.m.
106 Library
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EVENTS AND TRAINING: Creative Connections
Thursday, June 14
Wednesday, June 27
12:00 – 1:00 p.m., 428 Library
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EVENTS AND TRAINING: Webinar – Dealing with Angry Library Patron Behaviors
Thursday, June 14
1:00 – 2:00 p.m.
106 Library

Oh yes…they’re out there and they’re coming to your library. Angry, nasty and even downright unreasonable patrons on a mission to tell and show you how they feel. Their behaviors really are difficult!

The good news is that you can choose to not let them drag you down or ruin your day. And by using a few proven techniques and questions some of these angry patrons could actually leave feeling better!

The Dealing with Angry Library Patron Behaviors webinar is an interactive program filled with practical and useful information that you’ll be using to more effectively handle your angry patrons the next time they are in front of you!

Participants will learn and begin to master:

  • Using the E+R=O technique to reduce stress and improve their response to situations they can or cannot control
  • 3 powerful techniques for not “eating the angry customers poison” and not taking things personally
  • Specific phrases to use with customers that help keep emotions under control

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EVENTS AND TRAINING: LOEX 2018 Encore: live virtual “encore” sessions
12:00 – 1:00 p.m.
106 Library

Thursday, June 14
Fake News, Lies, and a For-Credit Class: Lessons Learned from Teaching a 7-Week Fake News Undergraduate Library Course
Jo Angela Oehrli (University of Michigan)

Friday, June 15
Accessibility, the Final Frontier: These are our voyages into best practices…
Shawn McCann (Oakland University) and Rebeca Peacock (Boise State University)

Tuesday, June 19
Aligning the Stars: Mapping Out a Collaboration Constellation
Hailley Fargo and Megan Gilpin (Penn State University)

Wednesay, June 20
The Librarians’ Guide to the Information Literacy Galaxy: Leading Campus Conversations
Sarah Richardson, Heather Beirne, Ashley Cole and Trenia Napier (Eastern Kentucky University)
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If you would like to submit content for the July issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, June 22, 2018.

May Library Office Notes


ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Those of you who attended the March and April faculty meetings heard me talk about retooling the way that we appoint our Associate University Librarians (AULs). In the faculty meetings, as well as in Executive Committee and Cabinet discussions, I’ve explained that my interest lies in improving what we do in the Library. Our current AULs—Tom and Cherie’—have done an outstanding job in helping advance our collective interests, and I intend to adjust practices going forward while retaining them and their expertise. I’ve been grateful for the feedback everyone has provided, and I hope both faculty and others in the Library will continue to provide feedback. Read more…
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ANNOUNCEMENTS: Library Advancement Update
Scott Koeneman, Assistant Dean of Libraries for Advancement

Since not everyone was able to attend the latest stop on the John Wilkin Reunion Tour and see the presentation I made on Library Advancement activity, I thought I would share some of it here.

And, as a reminder, we are continuing to work on Impact Stories and Unit Info Sheets. If you haven’t shared your stories or checked your sheets for needed updates (or done them at all) please do so.

The “With Illinois” campaign launched on Oct. 13 and is running through December 2022, with a goal of raising $2.25 Billion.

Highlights to date:

  • $1.30B
    Total Dollars Raised to Date
  • 412,183
    Number of Gifts to Date
  • 128,649
    Number of Donors to Date

The University Library has a campaign goal of raising $35 million and an annual goal this year of $2.5 million. To date, for the campaign, the Library has raised $14,148,366, more than 40 percent of our goal. This year, we have raised $3,895,552, which is 156 percent of our goal.

Highlights to date:

  • 4,345
    Number of Donors to Date
  • 8,765
    Number of Gifts to Date
  • $2,853,030
    Cash gifts for fiscal 2018

As part of our fundraising, we are putting significant effort into raising the visibility of the Library as a giving option among alumni and friends through events and communication. Events that Library Advancement has either put on or supported over the last year include:

  • Sesquicentennial Speaker Series
  • Edible Book Festival
  • Retreat for Regional Gift Officers
  • Library/Spurlock Event in Chicago
  • Library NYC Alumni Club Event
  • Library Friends Event
  • Caxton on the Move
  • Campaign Kickoff
  • Parade Watch
  • DIA Hall of Fame Events
  • Lynne Thomas Investiture
  • Library Board of Advocates

We plan to do even more in the next year, including regional events in LA, New York, Dallas, Austin and Chicago.

In the area of communications Library Advancement helps produce:

  • Friendscript
  • Annual Report/Library Calendar
  • Compendium
  • Thanksgiving cards/Birthday Cards
  • Unit Information Sheets
  • Brochures
  • Social Media/Web Presence
  • Impact Stories

As I said above, we need your help with the information sheets and impact stories.

Finally, I would remind you of the ongoing faculty/staff fundraising effort. I, of course, encourage all of you to take this opportunity to think about doing something that can be meaningful to you. It might be your own unit, or it might not. It should be something you care about. That is what makes philanthropy work, whether its $25 or $25 million. Find the thing that makes you feel good about giving.

While we hope you can find that at the Library, you have the whole campus to choose from. If you are having a hard time making a decision, feel free to come by and talk with us. There are exercises we can walk you through that help you identify your personal passions and how those might be applied to your philanthropy.

The easiest way to do this is through payroll deduction. You can find the form here: https://uif.uillinois.edu/payroll-deductions or you can give online here: http://giving.illinois.edu/. If you have any questions, don’t hesitate to reach out to us.

Thank you all for everything you do and thank you for your consideration of support.
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ANNOUNCEMENTS: Collection Management Working Group Report
Tom Teper, Associate Dean for Collections and Technical Services

On behalf of the Collection Management and Planning Working group, I would like to thank everyone who took the time to read and comment on the report we submitted to EC last September. The Library’s Executive Committee has reviewed the report and the comments received. We all realized that the proposed building project may affect how the Library proceeds. As we work on some of the initiatives highlighted in it, the report, the comments, and the feedback received will help inform future decisions on those efforts and be considered as we engage in planning for the building. While the original report will not be revised, the work it articulates will continue to evolve to meet current and future needs, made better by the thoughtful input received.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the April LTOTM email at:
http://illinois.edu/emailer/newsletter/166251.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at https://www.library.illinois.edu/staff/committee/collection-development-committee/.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of April 30, 2018 (click on the graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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FACILITIES: Facility Project Updates

  • Main Library – Elevator Upgrade – E5 (east) summer 2018. The project is a Campus wide multiple elevator upgrade project. The elevator cabs and controls for E5 elevator will be upgraded to provide reliable transportation throughout the Main Library. E5 will be upgraded summer 2018. Construction mid-May – mid-August 2018. The elevator will be taken out of service starting May 14, 2018.
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling paintingF&S funding approved. F&S Paint Shop will start work during Spring Semester 2018. F&S Building Services Workers – Flooring Crew will start their work after Commencement 2018. The painters are currently working in the east stair in order to have it completed by May 14, 2018 when the E5 elevator is taken out of service.

For a complete list of projects in planning and construction, please see:
https://wordpress.library.illinois.edu/staff/facilities/.
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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If you would like to submit content for the June issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, May 25, 2018.

April Library Office Notes


ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Each year, the provost meets with each school or college in an annual budget meeting, and the University Library is included in that process. While the provost takes a more nuts-and-bolts approach in a separate review process with administrative units, as academic units we are asked to speak to strategic issues, both for our unit and for the university as a whole. Our annual meeting was held on March 13, and I’m pleased to say that it was a very positive one. Read more…
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ANNOUNCEMENTS: Faculty and Staff Fundraising Campaign
Scott Koeneman, Assistant Dean of Libraries for Advancement

Many of you have probably received the email campus recently sent out as part of a new faculty and staff fundraising campaign. Because of your role on campus and at the Library, you have a special insight into the work we do, the needs we have and the impact private support can have.

I, of course, encourage all of you to take this opportunity to think about doing something that can be meaningful to you. It might be your own unit, or it might not. It should be something you care about. That is what makes philanthropy work, whether it’s $25 or $25 million, find the thing that makes you feel good about giving.

While we hope you can find that at the Library, you have the whole campus to choose from. If you are having a hard time making a decision, feel free to come by and talk with us. There are exercises we can walk you through that help you identify your personal passions and how those might be applied to your philanthropy.

The easiest way to do this is through payroll deduction. You can find the form here: https://uif.uillinois.edu/payroll-deductions or you can give online here: http://giving.illinois.edu/. If you have any questions, don’t hesitate to reach out to us.

Also, we still need your stories of impact. Find out how you can help here.

Thank you all for everything you do and thank you for your consideration of support.
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ANNOUNCEMENTS: Templates for Library Staff Use
Heather Murphy, Chief Communications Officer

I’ve rolled out some templates for Library staff use through Box. These include PowerPoint presentations, posters, and digital signs. All utilize an Open Sans typeface (a free Google Font which is included in each Box folder below).

PPT Presentations:
https://app.box.com/s/2ln4eforl6gp0ivtoog9kiud0qw04us0
Posters:
https://app.box.com/s/i5boyxb6kmkk54vy80ehkcr90nl08ywz
Digital Signs:
https://app.box.com/s/izq6wlss0j6j5y55oevjitmyk8roge26

Please let me know if you run into problems using these templates or have any questions.
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ANNOUNCEMENTS: RPC Awards
The following individuals have been awarded research grants from the Research and Publication Committee thus far this spring semester:

  • Jim Hahn – $4,978 – Advancing Serendipity within Online Browsing: Integration of Account-Based Recommendations into VuFind 4
  • Susanne Belovari – $2,750 – Expedited Digital Appraisal for Regular Archivists: an MPLP-type Approach
  • Ali Krogman and Christie Wiley – $1,650 – ITHAKA S+R – Research Support Services for the Field of Civil and Environmental Engineering
  • Caroline Szylowicz – $1,825 – Archival Research Toward the Digital Edition of Marcel Proust’s Correspondence – Albert Flament Archives
  • Jennifer Teper and Miriam Centeno – $4,704 – Counting Diversity in Preservation
  • Beth Sheehan – $1377.35 – The Influence of Journal Publishers on Archaeology Data Sharing

Congratulations everyone!
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ANNOUNCEMENTS: FY19 Budget Preparation/EBSCO Cancellation Project
Tom Teper, Associate Dean for Collections and Technical Services

As you should be aware, the Office of Collections and Technical Services has engaged in a significant review of journal titles included in our upcoming summertime renewal with EBSCO. The intent of this review was to identify titles that had a high cost/use ratio and to determine if there were resources being spent on these that could be redirected elsewhere in light of our fiscal challenges over the last several years. In addition, we were able to determine if there was overlap for some of these titles via other platforms.

The individual titles that were identified as cancellation candidates spanned forty-eight different subjects and were each identified as costing the University Library between $100 and $1,170/use. In the case of packages, those identified for cancellation exceeded $50/use.

As has been discussed in an earlier faculty meeting and at multiple CDC meetings (in which this approach was endorsed), the Library plans on canceling these titles during next July’s EBSCO renewal and centralizing the resources to cover price increases and/or strategic needs in the coming years.

In order to make this transition, the Office of Collections and Technical Services will consider these items as cancellations for our FY19 budget planning process. Consequently, the resources allocated out to individual subject funds will be reduced accordingly.

By moving ahead on these cancellations, the University Library can realize a further $163,508 toward the $250,000 gap that remains in meeting our price increase goal for FY19. If any fund manager chooses to retain a title, they will need to resubscribe at the point that the July renewals are completed. The resources to cover that re-subscription will need to come from funds identified by the fund manager when that order is placed.

If you would like to sit down to discuss the data that supports this work, I suggest that Wendy Wolter can schedule a time for you to meet with Esra Coskun and myself. Alternatively, we will be happy to come to division meetings assuming that our schedules can align.

A final list of the titles is available at:
G:\Collections Info\EBSCO\EBSCO Cancellations 2018 COST per USE ReadOnly
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the March LTOTM email at:
http://illinois.edu/emailer/newsletter/162983.html

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at https://www.library.illinois.edu/staff/committee/collection-development-committee/.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence
Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of March 29, 2018 (click on the graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: Vacancies

  • Library Specialist: Central Access Services (CAS)

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HR NEWS: In Memoriam

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FACILITIES: Facility Project Updates
For a complete list of projects in planning and construction, please see:
https://wordpress.library.illinois.edu/staff/facilities/.
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: 2018 Library Pedometer Reel Libraries Challenge
Do you need an excuse to get moving after a long winter? Are you eager for a little friendly competition?

Starting Monday, April 2nd through Sunday, April 29th you have the opportunity to get involved in the Annual Library Pedometer Challenge! This year we are walking to famous movie libraries.

The Library (courtesy of John Wilkin) will be providing Pedometer Challenge participants with a limited amount of pedometers. If you have a tracking device such as a Fitbit, Apple watch or an app on your phone please use that to track your steps instead of getting a pedometer.

Participants may request a pedometer from Norris Purdy in Shipping and Receiving (Room 22 Main Library) beginning, Wednesday, March 28. If you received a pedometer last year we are asking you to use it again this year.

The Library will once again be working together to walk to different places. This year we are walking to famous movie libraries. If we meet our final goal of walking to all four movie libraries, all participants, who have turned in their weekly steps on time for all four weeks, will receive a prize.

Rules and Procedures:
1. Register as an individual or select a team of at least 2 members from the Library. Students that work in your unit are welcome to join. Think of a team name. One person from the team or the individual will E-mail Walk@library.illinois.edu the team name and the names of all team members or individual by 5pm on April 2nd. If you would like to be assigned a team please note that on your registration.

2. Wear a tracking device every day from April 2nd to April 29th, and record your steps on your calendar, through online tools or calculate your steps using an app for your phone. Here are some walking route planner and app examples.

3. On Monday morning each week, enter your steps in the online form that will be emailed to you. Please try to stay with these deadlines so that we can send out results in a timely manner.

4. Once we receive all of the numbers for the week, we will send out a list of all of the individual and team averages and total steps. Try to increase your average each week!

All this information plus other resources will be found on an upcoming Library Pedometer Libguide.

AT THE END…

For Teams and Individual:
At the end of the four weeks, we’ll calculate the total average steps of each team over the course of the 4 weeks. Certificates will be awarded to the top team. Top individual not on a winning team will also receive a certificate.

Teams and individuals who did not place in the top will be reviewed for the highest change in steps over the 4 weeks. The team and individual that improve the most will also receive certificates. The team and the individual with the highest average, of course, will have bragging rights for the next year!

Everyone who turns in their steps on time for all four weeks will be eligible for a prize (courtesy of Dean Wilkin) if we meet our Library goal of walking to all four libraries. We will have a time set aside in May to hand out our prize. If we all start walking we can meet our challenge!

REMEMBER…Do This for You!
Do this to feel good and to be a better and healthier parent, spouse, friend, and co-worker…they all need you around and at your best. This Challenge is about encouragement and wellness!

If you have any questions or concerns, please E-MAIL Walk@library.illinois.edu.
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EVENTS AND TRAINING: “Solving the World’s Challenges: Climate Change” Panel Discussion
April 3, 2:30 – 3:30 p.m.
Funk ACES Library, 2nd Floor

Three experts from across campus (from the School of Integrative Biology, the Prairie Research Institute, and the Department of Urban and Regional Planning) will each discuss their research related to climate change – encompassing agricultural and urban ecosystems, flooding, drought, carbon dioxide levels, and heat – and respond to questions from attendees. This panel presentation will be an opportunity for people to come together in the library to learn about and discuss research related to one of the world’s major challenges – climate change.

Visit http://calendars.illinois.edu/detail/4092?eventId=33302054 for more information.
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EVENTS AND TRAINING: Webinar Series – ArtFrame: Extending Library Ontologies for Works of Art
Wednesday, April 4, 2018, 1:00 – 2:00 p.m.
428 Library

ArtFrame, led by Columbia University Libraries, is a domain-specific sub-project of Linked Data for Production (LD4P), a Mellon-funded, cross-institutional effort aimed at piloting the production of linked data in libraries. The ArtFrame vocabulary is an extension of BIBFRAME and LD4P/LD4L-Lab’s bibliotek-o ontologies to describe works of art (both two-dimensional and three-dimensional) natively as linked data. This Webinar will discuss the work completed by Columbia staff and the ArtFrame Extension Group, including use cases, modeling areas, tools, outcomes, and lessons learned.
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EVENTS AND TRAINING: Graduate Image of Research Awards and Reception
Please join the Scholarly Commons and the Graduate College to celebrate graduate student research at the Image of Research awards and reception. This year the reception will be in Main Library 220, 4:00 – 6:00 p.m. on Wednesday, April 4. The awards ceremony will be at 4:30 p.m.

Questions?  Email Karen Hogenboom (hogenboo@illinois.edu) or Emilie Staubs (estaubs@illinois.edu).
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EVENTS AND TRAINING: Creative Connections
Wednesday, April 5
Thursday, April 19
12:00 – 1:00 p.m.
106 Library
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EVENTS AND TRAINING: Assessing Librarians’ Confidence and Comprehension in Explaining Fair Use Following an Expert Workshop
Thursday, April 5 at 2 p.m. Eastern / 11 a.m. Pacific for our hour-long free webinar

Presented by Sara Benson, Copyright Librarian at the University of Illinois. Sara will discuss her study to measure both academic librarian confidence and comprehension of fair use.

Go to ala.adobeconnect.com/copytalk and sign in as a guest.

For more information:
http://www.districtdispatch.org/2018/03/copytalk-are-librarians-confident-assessing-fair-use/
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EVENTS AND TRAINING: Music and Performing Arts Library CD Sale
April 6, 5:30 – 7:30 p.m.
April 7, 10:00 a.m. – 12 p.m.
Music and Performing Arts Library


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EVENTS AND TRAINING: Edible Book Festival
April 7, 2018
Drop off entries: 9 – 11 a.m.
Public Viewing: 11:30 a.m.
Awards Ceremony: 12:00 p.m.
Eating the entries!: 12:30 p.m.

The Edible Book Festival is all about making food with a literary flavor! Participants bake, cook or otherwise create dishes inspired by fiction or non-fiction literary works or characters. This friendly competition is open to anyone in the University & Champaign-Urbana communities, from professional pastry chefs to parents & kids who like to have fun in the kitchen. As always, public viewing is welcome!

This event is co-sponsored by Common Ground Food Co-op.

For more information, visit http://go.illinois.edu/ediblebooks.
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EVENTS AND TRAINING: 2018 Preservation Emporium
April 7, 1:00 – 4:00 p.m. (keynote at 2:00 p.m.)
Spurlock Museum, 600 S Gregory St, Urbana

Held every other year, this event gives visitors a chance to speak with members of the Preservation Working group and other campus preservation experts to discuss things they want to ensure survive for future generations, such as print and paper items, historical artifacts, analog and digital media, and more. Don’t miss this biennial opportunity to learn more about how to protect your favorite heirloom!
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EVENTS AND TRAINING: Library Research Showcase

The University Library invites the campus community to the 5th Annual Library Research Showcase from 1-4 p.m. on April 10. The showcase will highlight recently completed and ongoing research within the Library, emphasizing its impact on the university, the professional disciplines of our many researchers, and beyond.
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EVENTS AND TRAINING: Library Blood Drive
Bloodmobile will be parked in the Undergraduate Library circle drive from 10:30 a.m. – 3:00 p.m., April 11. Sign up on the Staff Calendar.
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EVENTS AND TRAINING: Disability Expo 
Wednesday, April 11, 1:00 – 4:00 p.m.
106 Library
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EVENTS AND TRAINING: Webinar – ArtFrame: Improve Discoverability of Non-Roman Materials
Wednesday, April 18, 2018, 1:00 – 2:00 p.m
428 Library

In this session, attendees will learn how to provide subject access to non-English materials in the language of the script and how to link the non-English term to external sources via linked data techniques. This will allow users to search the catalog by subject in their preferred language. The presentation will address the following questions: Can MARC21 records be utilized to display non-English subject terms in the integrated library system (ILS)? Can non-English terms be linked to FAST subject terms? Can users search the library catalog by subject terms in their preferred languages, e.g., Arabic, Chinese, Japanese, Spanish, or French?
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EVENTS AND TRAINING: Systematic Review Webinar Series
Tuesday, April 24, 2018, 1:00 – 2:30 p.m.
106 Library

Staff Development and Training is pleased to offer three webinars on systematic reviews by Margaret Foster, AHIP, and Sarah Jewell, co-editors of Assembling the Pieces of a Systematic Review: A Guide for Librarians. Join us for the second webinar in the series, Selecting Systematic Review Software on a Shoestring.

Keeping current with systematic review software and identifying the best software for a client can be difficult. Learn the pluses and minuses of the Agency for Healthcare Research and Quality (AHRQ) Systematic Review Data Repository (SRDR), Rayyan, and other free software for supporting systematic reviews, best practices for saving and sharing files, and how to address data and project management issues.
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EVENTS AND TRAINING: Tech Talks with Staff Development and Training
Wednesday, April 25, 10:00 – 11:00 a.m.
314 Library

Join George Gottschalk as he discusses best practices for maintaining policies and procedures in your units.
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EVENTS AND TRAINING: Copyright Coffee Breaks with Sara Benson
Thursday, April 26, 12:00 – 1:00 p.m.
428 Library

Sara Benson will be hosting a monthly lunch and learn in Room 428 at Noon, the last Thursday of the month. Please bring your lunch and come ready to learn about copyright issues.
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If you would like to submit content for the May issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, April 20, 2018.

March Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Many of you will recall the Library’s 2009 Master Plan, a building project that focused on a dramatic transformation of the Main Library and the repurposing of the Undergraduate Library building as a facility devoted to special collections. That plan was impressive and ambitious but, at more than $300m, was also beyond the means of most institutions. Read more…
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ANNOUNCEMENTS: Unit Information Sheets
Scott Koeneman, Assistant Dean of Libraries for Advancement

Many of you have assisted Library Advancement by filling out the survey that allowed us to create our Unit Information Sheets. These sheets are distributed widely by Library Advancement to donor prospects who may have an interest in your units. They are also shared with major gift officers and regional gift officers from units across campus to be distributed to donors they work with.

It has been about a year since the last time we updated many of these. I would ask that you review your unit’s Information Sheet at https://uofi.box.com/s/8o5nsohxk7y6m6prbeve5kt06xdgv199 and let us know if you have changes you would like to make.

If your unit does not have an information sheet, please fill out the survey at https://illinois.edu/fb/sec/889520 so that we can start the process.

ANNOUNCEMENTS: Campaign Update
As of Feb. 27, Library Advancement has raised $3,633,039 in new business for the Library, 145 percent of our annual goal. We are at $13,885,853 for the With Illinois campaign, just short of 40 percent of our campaign goal.
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ANNOUNCEMENTS: Business Information Services has Moved
BIS has moved to the Main Library. Please help share the news and encourage interested users to schedule an appointment for research help (or to ask questions) by contacting the Business Information Services team at (217) 333-3619 or BIS@library.illinois.edu. Additional resources are available at http://www.library.illinois.edu/bis/.
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ANNOUNCEMENTS: BHRSC News
The Business and Human Resource Service Center has exciting news to share…no more annual evaluation paperwork!

Last year, BHRSC teamed up with IT to build a new system which will allow us to streamline the annual performance evaluation and job description update process.

The development of the new system’s architecture and technology will allow us to reduce paper, expedite turn-around time, and most importantly alleviate some of the stress involved.

The system is anticipated to be available in April, so if you would like to use this automated process we encourage you to hold-off on completing paper forms until then.

If you completed your evaluations for the year – THANK YOU! Be assured that those have been accepted and you will not need to duplicate your work.

Watch your email for additional announcements and information about upcoming training sessions. We hope you are as excited as we are!
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the February LTOTM email at:
http://illinois.edu/emailer/newsletter/158848.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at https://www.library.illinois.edu/staff/committee/collection-development-committee/.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence
Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of February 28, 2018 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: Departures

  • Retirement of Jane Menkhaus (February 28, 2018)

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HR NEWS: New Employees

  • Full-time at ILL/DD Aliya Paul (February 12, 2018)

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HR NEWS: In Memoriam

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IT NEWS: IT Staffing News
We are very happy to welcome Joe Troy to Library IT. Joe will be working with the Scholarly Communications and Repository Services Team as a Web Application Developer/Architect. Joe is finishing his PhD in Informatics, specializing in Bioinformatics. He also has a MS in Computer Science and many years of software development experience in the corporate world. In addition to his PhD work, Joe was most recently a Data Transformation and Database Specialist for the Technology Services’ Social Media Analytics project, working with data in the Amazon Web Services (AWS) cloud. He also has previous experience working in the Library as a Visiting Program Manager for the Library’s MINRVA mobile app.
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IT NEWS: Recent Application Updates
Library IT has recently pushed out significant updates to the following applications:

  • Bitbucket (code.library.illinois.edu): mostly for programmers to manage their software code
  • Jira (bugs.library.illinois.edu): issue tracking and workflow management for various Library projects
  • EZProxy: provides access to library electronic resources from outside the campus network

Later this Spring we will be rolling out an updated version of PaperCut which provides Library patrons with access to public printing.

As usual, if you encounter problems or need help with any technology-related issue, please contact the Library IT Help Desk: https://www.library.illinois.edu/staff/it/
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FACILITIES: Facility Project Updates

  • Library Programming and Conceptual Designinitiating project with Facilities & Services, reviewing comprehensive project schedule and initiating Illinois State Historic Preservation Office review.
  • Main Library – F&S – North and South Stairway “renovation” – stair tread cleaning and wall/ceiling paintingF&S funding approved. F&S Paint Shop will start work during Spring Semester 2018. F&S Building Services Workers – Flooring Crew will start their work after Commencement 2018.

For a complete list of projects in planning and construction, please see:
https://wordpress.library.illinois.edu/staff/facilities/.
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: University of Illinois Art+Feminism Edit-a-thon

March 3, 2018, 1:00 – 5:00 p.m.
Krannert Art Museum, Main Level, Link Gallery, 500 East Peabody Drive

Despite its wide reach, Wikipedia suffers from a severe gender imbalance: since most editors are men, articles conform to men’s interests and perspectives. In an effort to change this, we are gathering a diverse group together to celebrate women’s cultural achievements.
We will provide tutorials for Wikipedia newcomers, reference materials, and snacks. Bring your laptop, power cord, and ideas for entries that need updating or creation. Stop by for a little bit or stay for the whole afternoon. No Wikipedia editing experience necessary!

If you are unfamiliar with Wikipedia, you might try this training module which will help explain a lot of things about Wikipedia.

Visit https://kam.illinois.edu/event/university-illinois-artfeminism-edit-thon for more information.
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EVENTS AND TRAINING: NISO Webinar: Library As Publisher, Part One: Current Status and Impact on Scholarly Communication
March 7, 12:00 – 1:30 p.m.
428 Main Library

An increasing number of university libraries have assumed responsibility for scholarly communication activities and university presses. This event will bring together professionals from a variety of institutions, asking them to address what the challenges have been for them, name their successes, and articulate their vision for the future.
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EVENTS AND TRAINING: From MARC to BIBFRAME: Linked Data on the Ground – Enhanced
All held in 428 Main Library from 1:00 – 2:00 p.m.

This series of six webinars builds on the introductory series From MARC to BIBFRAME: Linked Data on the Ground, which was presented in fall 2016 and is now available free of charge. It describes the continuing BIBFRAME initiatives taking place at the Library of Congress as well as within the broader information community.

Series sessions include:
March 7 – Library of Congress BIBFRAME Pilot: Phase Two

  • Updates the LC and BIBFRAME 2 implementation at the Library of Congress
  • Describes LC’s continuing BIBFRAME work with special formats
  • Reviews LD4P (Linked Data for Production) initiatives and LC’s involvement in them; the PCC (Program for Cooperative Cataloging) BIBFRAME Task Group; and RDA’s influence on BIBFRAME 2

March 21 – Linked Data and Annotations: What We Stand to Gain

  • Explains how linked data can turn simple MARC textual notes into a navigable network of relationships as part of the of LD4P project
  • Describes Princeton University’s shift to BIBFRAME and linked data to enhance the search experience
  • Shows how the WebAnnotation model is used to encode dedications and the effort needed to encode this type of annotation

March 28 – Performed Music & BIBFRAME: Enriching the Ontology

  • Introduces and describes the Performed Music Ontology and its relationship to BIBFRAME for recorded music
  • Describes the relationship between the ontology to other standards such as RDA and Doremus (DOing REusable MUSical Data)
  • Provides information on using the ontology for cataloging and current and future plans for the ontology’s framework, governance and use

April 4 – ArtFrame: Extending Library Ontologies to Works of Art

  • Introduces the Linked Data for Production (LC4P) project and the ArtFrame domain-specific sub-project
  • Reviews existing descriptive cataloging standards for works of art and reviews use cases for describing art objects as linked data within a library environment
  • Discusses the work by Columbia staff including use cases, modeling areas, tools, outcomes and lessons learned

April 18 – Improve Discoverability of Non-Roman Materials

  • Explains how to provide subject access to non-English materials in the language of the script
  • Describes how to link non-English terms to external sources via linked data techniques
  • Demonstrates how users may search the catalog by subject in their preferred language

May 2 – Linked Data Description of Cartographic Resources

  • Describes the background and goals of the LD4P-CM (Linked Data for Production – Cartographic Materials)
  • Explains how Linked Open Data (LOD) and semantic web ontologies (BIBFRAME and bibliotek-o – a BIBFRAME extension ontology) can be extended to describe library cartographic resources including printed maps, atlases, digital geospatial datasets and other cartographic information resources
  • Illustrates how BIBFRAME 2.0 and bibliotek-o can be applied as base ontologies for describing geospatial and cartographic resources

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EVENTS AND TRAINING: Library 2.018: Design Thinking: How Librarians Are Incorporating It Into Their Practice
March 8, 2:00 – 5:00 p.m.
428 Main Library

This event is being organized in partnership with Steven J. Bell, who will serve as moderator for the opening panel and as the closing keynote speaker.

When IDEO, a globally recognized design firm, partnered with the Chicago Public Library to create the Design Thinking Toolkit for Libraries it greatly demystified the design thinking process and gave the library community a resource to more easily implement a design challenge in their own organization. Design thinking is a process designers use to thoughtfully identify problems and then, using a team-based approach, develop prototypes useful for implementing an elegant solution. In response to the growing interest in design thinking, this event will provide attendees with both insights into the process and examples of how librarians are integrating it into their practice. If you’ve been hearing about design thinking and want to learn more about how you can develop and lead a design challenge at your library, this is your opportunity.

We invite all library professionals, employers, LIS students, and educators to provide input and participate this event.
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EVENTS AND TRAINING: Creative Connections
Thursday, March 8, 12:00 – 1:00 p.m.
106 Main Library
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EVENTS AND TRAINING: Cultural Connections – Kenya, Senegal and Zimbabwe

Friday, March 9, 12:00 – 1:00 p.m.
106 Main Library

Join the Library’s Diversity Committee for an introduction to Kenya, Senegal and Zimbabwe. Guests of honor are: Anne Lutomia (Kenya), Mor Gueye (Senegal), and Jean Kanengoni (Zimbabwe). They will share culture and customs from their home countries.
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EVENTS AND TRAINING: Science Fiction Movie Night+

Friday, March 9th:
•2:00-3:00 pm – A conversation with Elizabeth Bear (with Q&A)
Location: Grainger Commons
•7:00 pm – Westworld
Location: Illini Union 314 A

Saturday, March 10
•12:30 pm – Science Fiction Quiz (as a warm up to the movie)
•1:00 pm – A.I. Artificial Intelligence
Locations: Illini Union 314 B
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EVENTS AND TRAINING: NISO Webinar: Library As Publisher, Part Two: UX and UI for the Library’s Digital Collections
Wednesday, March 14, 2018, 12:001:30 p.m.
428 Main Library

Just how good (or how bad) are the Web-based interfaces encountered by library users these days? Having invested in the creation of significant digital collections, how can libraries enhance usage of those collections? How do scholars and students (especially those working remotely) expect to engage with this content online? What should the interfaces be designed to support? Is there a baseline that has been established? What room exists for innovation in the user experience (UX) and user interface (UI)?
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EVENTS AND TRAINING: Copyright Coffee Breaks with Sara Benson
Thursday, March 22, 2018, 12:00 – 1:00 p.m.
428 Main Library

Sara Benson will be hosting a monthly lunch and learn in Room 428 at Noon, the last Thursday of the month. Please bring your lunch and come ready to learn about copyright issues.
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EVENTS AND TRAINING: Systematic Review Webinar Series
Tuesday, March 27, 2018, 1:00 – 2:30 p.m.
106 Main Library

Staff Development and Training is pleased to offer three webinars on systematic reviews by Margaret Foster, AHIP, and Sarah Jewell, co-editors of Assembling the Pieces of a Systematic Review: A Guide for Librarians. Join us for the second webinar in the series, Selecting Systematic Review Software on a Shoestring.

Keeping current with systematic review software and identifying the best software for a client can be difficult. Learn the pluses and minuses of the Agency for Healthcare Research and Quality (AHRQ) Systematic Review Data Repository (SRDR), Rayyan, and other free software for supporting systematic reviews, best practices for saving and sharing files, and how to address data and project management issues.
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EVENTS AND TRAINING: CLIA (Community-Library Inter-Action) Workshop
Tuesday, March 27, 2018, 8:30 a.m. – 1:00 p.m.
106 Main Library

Presented by the Library Public Engagement Discussion Group, Library Diversity Committee, Mortenson Center for International Library Programs, and the iSchool Diversity Committee
Free – Register via Library Staff Calendar: http://il.evanced.info/illinoisedu/lib/eventcalendar.asp.

Attend the Community-Library Inter-Action (CLIA) workshop to learn about CLIA, a mindful practice for libraries to facilitate community dialogue and action of, by, and for the community that leads to social transformation. As anchors of our communities, libraries can work WITH their communities to address challenges they are facing and/or to welcome change through shared understanding, empowerment, reflection, and common action.

CLIA workshops, recently presented in Canada, Colombia, Costa Rica, India, Peru, Qatar, Spain and the US, enable library staff and volunteers to realign their thinking from being service providers and problem solvers to community connectors with the capacity to support shared goals and actions through the strengthening of community identity. The CLIA workshop engages interactive methods to teach staff and stakeholders from any type of library how they can strengthen their library’s role as a community anchor by working WITH, not just FOR communities.

CLIA, an international partnership, was co-developed by library and community members and others in the United States and Colombia. To learn more about CLIA, a project of the Libraries for Peace initiative to advance peaceful and sustainable communities worldwide, go to: https://librariesforpeace.org/clia.

Faciliator:
Clara M. Chu, Director and Mortenson Distinguished Professor
Mortenson Center for International Library Programs
University of Illinois Library at Urbana-Champaign
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EVENTS AND TRAINING: Tech Talks with Staff Development and Training
Wednesday, March 28, 2018, 10:00 – 11:00 a.m.
314 Main Library – Presenter – JJ Pionke

Would you like to know how to make quick video clips? Jing is an easy to use video software program.
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EVENTS AND TRAINING: The Tenure Process in Academic Libraries and its Alternatives
Organizers from the Library and the iSchool invite you to attend a panel discussion on tenure and its alternatives in academic libraries. Panelists will share their experience with the tenure process, both here at Illinois and at other institutions. You will also hear about processes that are used as alternatives to tenure. The discussion will take place on March 29th from 2:00 – 3:30 p.m. in iSchool 126 with a reception to follow.
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EVENTS AND TRAINING: Scholarly Commons to host Edward Ayers
Please join the Scholarly Commons in 220 Main Library on March 29 at 4:00 p.m. for a lecture by Edward Ayres, the President Emeritus of University of Richmond. There will be a reception following the lecture. Edward Ayers began his first digital project just before the World Wide Web emerged, and is co-host of BackStory, a popular podcast about American history. More details are at https://www.library.illinois.edu/sc/events/speaker/. Watch your email for an announcement about his meeting with library staff on March 29th or 30th.
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EVENTS AND TRAINING: Cultural Connections: “Culture of Peace”
Friday, March 30, 2018, 12:00 – 1:00 p.m.
Main Library, Room 106

Join the Library’s Diversity Committee for an introduction to the Culture of Peace.
Featured presenters:

  • Catalina Hernandez – PhD student, School of Art + Design – sharing experiences from Colombia as its engages in a formal peace process
  • Jean Kanengoni – PhD student, iSchool – sharing experiences of free speech, civil war, and apartheid from Zimbabwe
  • William Stewart, PhD – Professor, Recreation, Sport, and Tourism – sharing experiences about how parks contribute to community well being and peace

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If you would like to submit content for the April issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, March 23, 2018.

February Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Nearly a year has passed since I went down the street to the provost’s office, and it’s great to be able to say that I’m back in the Library. I’m excited to be back with you and I’m looking forward to catching up with you on the work that’s been done. Read more…
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ANNOUNCEMENTS: New Research Help in Scholarly Commons
As you work with student and faculty researchers, remember we have new experts in the Scholarly Commons! Resident librarian Megan Ozeran can help researchers prepare to visualize their data for journal articles, presentations, or websites. Intern Matt Pitchford can help researchers navigate topic modeling and Python, and intern Clayton Alsup can help with text mining and using R. We’re also here to support library research! Stop by room 306 Main Library or email Scholarly Commons for more info.
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ANNOUNCEMENTS: Acquisitions: New E-Resources Available
Acquisitions will report on new databases acquired on a quarterly basis once they become available (i.e. licensed, paid for and fully activated by Vendor). Acquisition order records for E-Resources will not appear on VuFind. Order records for these are suppressed from the catalog displays but will be on Fund reports once they clear any license or negotiation process. Once the materials are accessible, CAM creates a new record with a link to the resource. Full information with URLs and VuFind record links are available in the folder below at:
G:\Collections Info\acquisitions\Web Page News – and under Purchases Fall 2017

This first list is for major works purchased in the last 6 months. New eBooks (bought by collection, subscription or title by title) or serials will not generally be included in these announcements.

Databases acquired are:

  • East India Company Module I – Adam Matthew
  • Foreign Office Files for Japan, Section I: 1931-1945 – Adam Matthew
  • Literary Print Culture – Adam Matthew
  • Medical Services and Warfare – Adam Matthew
  • Race Relations in America – Adam Matthew
  • Socialism on Film Module I: Wars & Revolutions – Adam Matthew
  • Border and Migration Studies Online – Alexander St Press
  • Counseling and Therapy in Video – Alexander St Press
  • Ethnographic Video Online – Alexander St Press
  • The Broadway HD Collection – Alexander St Press
  • Underground and Independent Comics – Alexander St Press
  • Women and Social Movements international – Alexander St Press
  • BCC Research Library – BoardVitals
  • 17th and 18th Century NICHOLS Collection of UK Newspapers – Gale
  • British Library Newspapers, Part V – Gale
  • International Herald Tribune Historical Archive – Gale
  • The Independent, 2013 – 2016 – Gale
  • The Telegraph Historical Archive, 1855 – 2000 – Gale
  • BoardVitals – BoardVitals
  • American Business Agricultural Newspapers – Readex
  • Foreign Broadcast Information Service Daily Reports 1941-1974 – Readex
  • Newspapers from the Rise and Fall of the 1920s Ku Klux Klan – Reveal Digital
  • Ethnologue: languages of the world – SIL International
  • Integrum – Integrum World Wide

The library also upgraded two EBSCOhost Full Text databases, EBSCO Academic Search Ultimate and EBSCO Business Source Ultimate

Lists will be updated on the Acquisitions website.
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ANNOUNCEMENTS: Repository Services and Interim Coverage
Due to the current vacancy in the position of Repository Services Coordinator, the interim contacts and coverage for IDEALS and related services are as follows:

  • All questions about IDEALS should be sent to ideals@library.illinois.edu. This includes all patron questions, technical queries, and other general inquiries related to usage of IDEALS and access to IDEALS holdings (including deposited theses). The ideals@library.illinois.edu mailbox is monitored by multiple staff members and it will be the fastest way to receive assistance.
  • The primary internal Library contacts for IDEALS are Harriett Green (green19@illinois.edu) and Ayla Stein (astein@illinois.edu). If you have questions about internal Library workflows and services related to IDEALS, please contact Ayla and Harriett.

The general IDEALS email address, ideals@library.illinois.edu, is the primary contact for IDEALS. Please use and refer patrons to this email address as your primary avenue for obtaining assistance with IDEALS.
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ANNOUNCEMENTS: ICPSR Stats for 2017
Carissa Phillips, Data Discovery and Business Librarian

You may be aware that we subscribe to the datasets available through the Inter-university Consortium for Political and Social Research (ICPSR) from the University of Michigan. As one of the two ICPSR representatives on campus, I have access to our campus’s usage statistics, and would like to share the results from calendar year 2017. The table below represents file downloads by department (designations are ICPSR’s):

If you are interested in additional statistics, or just interested in knowing more about ICPSR, please contact me at choller@illinois.edu.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the January LTOTM email at:
http://illinois.edu/emailer/newsletter/155292.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at https://www.library.illinois.edu/staff/committee/collection-development-committee/.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence
Fall Faculty and AP publications and presentations will be highlighted in an upcoming Recognizing Excellence blog post. Send your publications and any external (to U of I) presentations given between September 1 and December 31 to Heather Murphy by February 9. In addition, publications will be added to the Library Faculty Publications database.

Journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information can be forwarded to Heather Murphy any time.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of January 30, 2018 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: Departures

  • Retirement of Susie Duncan (January 31, 2018)

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HR NEWS: New Employees

  • Full-time at SSHEL, Andrea Black (January 2, 2018)

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HR NEWS: Vacancies

  • Library Specialist: ILL/DD, completing interviews, offer will be made soon
  • IT Technical Associate: Grainger Library, offer will be made soon

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IT NEWS: IT Staffing News
Join me in welcoming Jason Colwell to Library IT. Jason has been working for us as an academic hourly since May 2017, but as of January 16, he is our newest full-time academic professional systems administrator working in the Infrastructure Management and Support (IMS) group. Before coming to the Library, Jason worked for the College of Engineering’s IT Shared Services.
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IT NEWS: Web Site Migration Update
The Library’s web site migration project is entering its final stage – the retirement of our old content management system, OpenCMS. On Friday, February 2, 2018 the OpenCMS server will be completely and permanently taken offline. However, a zip archive of the entire contents of OpenCMS is being retained and will be made available to all library faculty and staff. Look for details on how to access the archive in an upcoming LibNews announcement.
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FACILITIES: Facility Project Updates

  • Grainger Engineering LibraryRepurpose 1st floor west for Design Center Test Classroom for use, start Spring Semester 2018. – complete
  • Main Library – 1st Floor Central Service Point – Relocate Business Office to 450sClear offices in the 450s Main Library to relocate BHRSC – Business Office staff during Winter Break 2017/2018. – complete

For a complete list of projects in planning and construction, please see:
https://wordpress.library.illinois.edu/staff/facilities/
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Introduction to CLIA (Community-Library Inter-Action)
A process to work WITH and empower your community
Thursday, February 1, 12:30 – 1:30 p.m.
106 Main Library

(Live streaming of presentation at go.illinois.edu/mortenson-online – best accessed with the Chrome browser).

Presented by the Public Engagement Discussion Group and the Mortenson Center for International Library Programs.

As anchors of our communities, libraries are poised to work WITH communities to address challenges they are facing, through shared understanding, empowerment, reflection, and common action.

Join us to learn about Community-Library Inter-Action (CLIA), a mindful practice for libraries to facilitate community dialogue and action of, by, and for the community that leads to social transformation. We will also discuss the best ways to deliver CLIA workshops at the University.

CLIA workshops, recently presented in Colombia, Costa Rica, India, Peru, Qatar, Spain and the US, enable library staff and volunteers to realign their thinking from being service providers and problem solvers to community connectors with the capacity to support shared goals and actions through the strengthening of community identity. The CLIA workshop engages interactive methods to teach staff and stakeholders from any type of library how they can strengthen their library’s role as a community anchor by working WITH, not just FOR communities.

CLIA, an international partnership, was co-designed by our own local library and community members and others in the United States and Colombia. To learn more about CLIA, a project of the Libraries for Peace initiative to advance peaceful and sustainable communities worldwide, go to: https://librariesforpeace.org/clia.

Speaker:
Clara M. Chu, Director and Mortenson Distinguished Professor
Mortenson Center for International Library Programs
University of Illinois Library at Urbana-Champaign
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EVENTS AND TRAINING: University of Illinois Press Public History Exhibit
The University Library and the University of Illinois Press are collaborating on several upcoming events in the Library to celebrate their 100 year anniversary! We hope you will spread the word and join us.

Fri, Feb 2-28, 2018
In honor of 100 years of printing and publishing history, the University of Illinois Press will have a public history display in the North-South Corridor of the Main Library of the Champaign-Urbana campus throughout February 2018. The six display cases and the wallboards above them will contain a wealth of materials selected by UIP staff from the University Archives and their own archival materials related to the Press history of design and printing, award-winning scholarship, Illinois history publications, their outstanding series Music in American Life and Working Class in American History, their commitment to social justice issues, and much more.

Other events include:

  • Thu, Feb 8, 2018
    Understanding the University Press Ecosystem: Savvy Researcher Workshop
    Event type: Conference/Workshop
    Location: 106 Main Library
    Time: 2:00 PM
  • Wed, Feb 14, 2018
    Director’s Panel: Reflections on the University of Illinois Press at 100
    Event type: Seminar/Symposium
    Location: 106 Main Library
    Time: 3:00 PM
  • Wed, Feb 21, 2018
    UIUC Scholarship and the University of Illinois Press: A Century of Partnerships on Campus
    Event type: Seminar/Symposium
    Location: University of Illinois Archives, 146 Main Library
    Time: 7:00 PM
  • Wed, Feb 28, 2018
    From Dissertation to Book: Navigating the Revision Process
    Event type: Conference/Workshop
    Location: 314 Main Library
    Time: 11:00 AM

To view the entire calendar:
https://www.press.uillinois.edu/press_centennial.html

Sponsors: Scholarly Commons, Social Sciences, Health, and Education Library, Student Life and Culture Archives, and University Archives
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EVENTS AND TRAINING: Cultural Communications in the Workplace
Tuesday, February 6,10:30 a.m. – 12:00 p.m.
106 Main Library

Please join ISSS at our February 6th intercultural training to explore communication styles and learn more about cultural considerations in the workplace.

Participation in this training will count towards certification in the ORANGETRACK of our recently launched ISSSTRAINS program.

Please register at http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: NISO Webinar: The Evolving Natures of Reference Work and Reference Product
Wednesday, February 7,12:00 – 1:30 p.m.
428 Main Library

In an age when rapid reference inquiries may be handled through a mobile phone and a search engine, reference work in the library must change and expand. How is that unfolding? What are the new expectations of the information products once referred to as major reference works – those comprehensive or subject-specific encyclopedias and indexes that served library professional and patron? How are librarians combining free and subscription resources? This webinar will examine a variety of approaches to enhanced service.

Confirmed Speakers: Lenny Allen, Global Sales + Marketing Director, Bloomsbury Digital Resources; Chris Strauber, Senior Research Librarian/Bibliographer for Philosophy and Theology, Boston College; Damon Zucca, Publisher, Scholarly Reference, Oxford University Press
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EVENTS AND TRAINING: Supervisory Training Institute
All sessions are held in 106 Main Library:

  • Wednesday, February 7, 2018, 9:00 – 11:30 a.m.
    Introduction and discussion. We will discuss the Supervisory Self-assessment.
  • Thursday, Feb 15, 2018, 1:00 – 4:00 p.m.
    BHRC Representatives
  • Thursday, February 22, 2018, 9:00 a.m. – 4:30 p.m.
    You Have Leadership Impact! Making the Most of Your Style with Shirley Stelbrink
    Lunch will be provided
  • Thursday, March 1, 2018, 9:00 a.m. – 12:00 p.m.
    The Place In Between: Coping with Workplace Change
  • Tuesday, March 13, 2018, 1:00 – 4:00 p.m.
    My Kind of Office! Creating a Positive Work Environment
  • Thursday, April 5, 2018, 9:00 a.m. – 12:00 p.m.
    Getting the Best from Others: Providing Effective Feedback
  • Tuesday, April 17, 2018, 1:00 – 4:00 p.m.
    Topic to be determined by needs assessment of participants
  • TBD – Discussion with Dean Wilkin

Please register at http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Chancellor and Provost College Visit
Thursday, February 8, 10:00 – 11:00 a.m.
126 iSchool
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EVENTS AND TRAINING: Creative Connections
Thursday, February 8, 12:00 – 1:00 p.m.
Wednesday, February 21, 12:00 – 1:00 p.m.
106 Main Library
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EVENTS AND TRAINING: Designed, Displayed, and Discarded: Ephemeral Printing in Alton, Illinois, 1835-1855
February 15 – May 31
Ellen and Nirmal Chatterjee Exhibition Gallery
The Rare Book & Manuscript Library
346 Main Library

Exhibition Opening:
February 15, 3:00 p.m.

On view for the bicentennial of Illinois statehood, this joint venture between the Rare Book & Manuscript Library and the Illinois History and Lincoln Collections examines the role of print and design in the everyday life of early Illinois. For more information, visit https://calendars.illinois.edu/detail/2169/33296702.
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EVENTS AND TRAINING: Copyright Coffee Breaks with Sara Benson – Fair Use
Thursday, February 22, 12:00 – 1:00 p.m.
428 Main Library

Sara Benson will be hosting a monthly lunch and learn in Room 428 at Noon, the last Thursday of the month. Please bring your lunch and come ready to learn about copyright issues.
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EVENTS AND TRAINING: Tech Talks with Staff Development and Training
Wednesday, February 28, 10:00 – 11:00 a.m.
314 Main Library – Presenter – Paula Carns

Would you like to know how to make posters or flyers to announce your events? Spruce up your handouts? Canva is an easy way to use graphic design software program.
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If you would like to submit content for the March issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, February 16, 2018.

January Library Office Notes


ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
With the imminent return of John Wilkin to the Library in mid-January, my time as Acting Dean and University Librarian is drawing to a close. I want to thank everyone for their support and assistance during this past year. Read more…
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ANNOUNCEMENTS: 14-millionth Volume Announced

The Library has added the 14-millionth volume to its collections, The University of Illinois: Engine of Innovation. The book, published by the University of Illinois Press, is one of several major projects commemorating the university’s sesquicentennial.

Read more at https://www.library.illinois.edu/news/14-millionth-volume-announced/.
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ANNOUNCEMENTS: Library Employees Event
The registration for the Library Celebration on January 12th is now open. You can register at the link below. The details of the event were contained in Bill Mischo’s earlier email and are included below for reference. We look forward to seeing you there.

Please register at http://www.library.illinois.edu/calendar/staff/.

After much discussion and input from a number of stakeholders, we have decided that the Library will host a Library Employees Event on January 12th at the Alice Campbell Alumni Center. For a number of reasons, it was decided to hold this event after the formal holidays this year. We will be closing all libraries from 8 a.m. to 1 p.m. on the morning of January 12th for this event.

The Event will begin at 8:30 a.m. (see the schedule below). We will have a continental breakfast, several speakers, civil service and AP award ceremonies, some networking time, and a lunch that will last until 1 p.m. We encourage everyone to attend. Those who do not wish to attend can either take a vacation day (or half-day) or make arrangements with their unit head to either make up the time or to work in the unit that morning.

Please mark your calendars now and plan to attend this event. We promise a great meal, good conversation, and some light-hearted fun.

8:30- 9:00 a.m. – Registration with continental breakfast
9:00 a.m. – Opening remarks by Bill Mischo
9:15 a.m. – Elyne Cole, Featured speaker
9:30 a.m. – Service Awards
10:00 a.m. – Networking break
10:30 a.m. – Reconvene with AP and Civil Service Awards
10:50 a.m. – John Wilkin Remarks
11:10 a.m. – Closing comments Bill Mischo
11:15 a.m. – Networking break
11:30 a.m. – lunch is served

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ANNOUNCEMENTS: Dedication of Vet Med Learning Commons

On December 1, Interim Provost John Wilkin and Dean Peter Constable (College of Veterinary Medicine) dedicated the new Veterinary Medicine Learning Commons. This $2.25 million renovation project was funded by the Provost’s Office, the University of Illinois College of Veterinary Medicine, and the University Library. What used to be a traditional library is now a student-centered space with the following features:

  • A smaller Veterinary Medicine Library, with selected print resources and ready-access to librarian Erin Kerby
  • 80-seat flexible learning classroom with a main projection system for full-class presentations and 10 locally controlled flat screens for small-group work
  • A smaller flexible learning space for classes, clinical rounds, or small group study
  • Six conference/meeting/small group rooms
  • Extensive quiet study space with natural light
  • An office for the Student Chapter of the American Veterinary Medical Association

The Veterinary Medicine Library, with its reduced physical footprint and collection, is now shifting gears to focus more on developing research support and instructional services. Erin Kerby, Veterinary Medicine Librarian, continues to head the unit, with support from a part-time graduate assistant. With a self-checkout system in place and iCard access, faculty and students from the College of Veterinary Medicine can now access and use the collection at any time.
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ANNOUNCEMENTS: Downs Intellectual Freedom Award Reception
The Kansas City Public Library’s defense of the First Amendment has earned it the 2017 Downs Intellectual Freedom Award. The award is given annually by the faculty of the School of Information Sciences at Illinois and cosponsored by Libraries Unlimited.

A reception to honor KCPL will take place during the Midwinter Meeting of the ALA in Denver, Colorado, on Saturday, February 10, 2018, from 5:30-7:00 p.m. in Ellingwood Rooms A and B at the Crowne Plaza Downtown Denver. All supporters of intellectual freedom are invited to attend.

If you have questions, e-mail Terry Weech at weech@illinois.edu.
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ANNOUNCEMENTS: Ethnic Studies Subject Specialists
The University of Illinois supports coursework and degrees in three Ethnic Studies Departments – African American Studies, Asian American Studies, and Latina/Latino Studies – and one program American Indian Studies. The University Library has subject specialists for all of these disciplines and we wanted to introduce ourselves.

Courtney Becks is the African American Studies Librarian and Jewish Studies Selector. In this capacity, she supports the research of all faculty, staff, and students on campus with interests in any aspect of these fields; develops the collections; and provides reference assistance and library instruction. She is located in the History, Philosophy, and Newspaper Library, 246 Main Library (https://www.library.illinois.edu/hpnl/). Courtney can be reached at bexlib@illinois.edu or 217-333-1509.

Cindy Ingold, Gender Studies and Multicultural Services Librarian, serves as the liaison to American Indian Studies and Asian American Studies (as well as Gender and Women’s Studies). She works with faculty and students in these units on reference, instruction, and collection development, and she also provides outreach to the Asian American Cultural Center and the Native American House. Cindy is located in the Social Sciences, Health, and Education Library, 100 & 101 Main Library (https://www.library.illinois.edu/sshel/). Contact Cindy at cingold@illinois.edu or 217-333-7998.

Lisa Romero serves as the liaison to Latina/o Studies and is responsible for collection development, information services and instruction within the subject area. Lisa is located in the Communications Library, 122 Gregory Hall (https://www.library.illinois.edu/commedia/). Contact Lisa at l-romero@illinois.edu or 217-333-6348.

In order to help our patrons find these resources more easily, we plan to create a web page for Ethnic Studies Resources and Services that will be listed on the Library locations site for all libraries (including virtual). This page will provide a brief introduction to services and resources as well as providing contact information for all three Ethnic Studies specialists.

Please contact us if you have questions.

~Courtney, Cindy, and Lisa
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ANNOUNCEMENTS: Data Purchase Program
The Library’s Data Purchase Program is happy to announce that it has acquired subscriptions to two resources:

For more information about these resources, please contact Carissa Phillips, Data Discovery and Business Librarian, at choller@illinois.edu.
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ANNOUNCEMENTS: Printing Changes Coming in the New Year
Please see the announcement in the December Library Office Notes at https://publish.illinois.edu/libraryofficenotes/#Printing.

For more information on the upcoming changes, please see https://www.library.illinois.edu/library-technology/upcomingchanges/. Additionally, Library IT will be holding one more session to go over the print changes, open to all Library employees. This will be held in 106 Main Library on Monday, January 8 at 2 p.m. We will go over the changes, show how to add money to Illini Cash, review how to troubleshoot, and take questions.

And, remember, if you have any questions about these upcoming changes, please reach out to the Library IT Help Desk.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the December LTOTM email at:
http://illinois.edu/emailer/newsletter/150569.html

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at https://www.library.illinois.edu/staff/committee/collection-development-committee/.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of December 22, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: Departures

  • Retirement of Judith Robinson (December 31, 2017)

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HR NEWS: New Employees

  • Full-time at Communications, Janet Knight (January 2, 2018)

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HR NEWS: In Memoriam

  • Robert Howerton, passed away on December 25, 2017
  • Richard Stokes, passed away on December 21, 2017

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FACILITIES: Facility Project Updates

  • Grainger Engineering LibraryRepurpose 1st floor west for Design Center Test Classroom for use, start Spring Semester 2018.
  • Main Library – 1st Floor Central Service Point – Relocate Business Office to 450sClear offices in the 450s Main Library to relocate BHRSC – Business Office staff during Winter Break 2017/2018.

For a complete list of project in planning and construction please see: http://www.library.illinois.edu/administration/facilities/projectupdates/Project_Information_-_2017._09._29.pdf

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Fitness Trail Open House
Please join the Staff Development and Training’s Wellness Subcommittee for an open house to officially kick off the Fitness Trail on the fourth floor.
Monday, January 8, 11:30 a.m.-12:30 p.m.
4th Floor Main Library
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EVENTS AND TRAINING: CPR Certification
Two identical sessions, please only register for one.
Tuesday, January 9, 1:00 – 3:00 p.m.
Wednesday, January 10, 10:00 a.m. – 12:00 p.m.
106 Main Library

CPR training for Adults, Children, and Infants plus AED Training.
Completion of the class will result in certification. Any questions please contact Zoe Revell.

Please register at http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: NISO Webinar: Annotation – Practices and Tools in a Digital Environment
Wednesday, January 10, 2017, 12:00 – 1:30 p.m.
428 Main Library

Annotation tools can be of tremendous value to students and to scholars. Such support for collaboration can add tremendous value to the information that’s being accessed by those user populations. What is the current state of the art? This event will bring together input from content and platform providers as well as those who are actively seeking to use those tools, whether in the library or the classroom.

Confirmed Speakers
Kent Anderson, CEO, Redlink; Heather Staines, Director of Partnerships, Hypothesis; Robert Sanderson, Information Architect, J. Paul Getty Trust
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EVENTS AND TRAINING: Project Management Tools Workshop
Wednesday, January 10, 1:30 – 3:00 p.m.
106 Main Library

Would you like to know what tools are available in the library for Project Management? Do you have a project that you would like help doing a Work Breakdown Structure? As a follow up to the Project Management Fundamentals workshop, members of the Library IT department will be on hand to answer questions and give hands-on help.

Please register at http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Creative Connections
Thursday, January 11, 12:00-1:00 p.m.
Wednesday, January 24, 12:00-1:00 p.m.
106 Main Library
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EVENTS AND TRAINING: Library Blood Drive
Blood mobile will be parked in the Undergraduate Library circle drive from 10:30 a.m. – 3:00 p.m., January 25th.

Sign up on the Staff Calendar, http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Tech Talks with Staff Development and Training
Wednesday, January 31, 10:00 – 11:00 a.m.
314 Main Library

Join Jon Gorman as he discusses password management strategies and software options.
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If you would like to submit content for the February issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, January 19, 2017.

December Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back next month for a Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Help Advancement Tell the Library’s Stories of Impact
Scott Koeneman, Assistant Dean of Libraries for Advancement

Your stories are needed! Please help Advancement communicate the Library’s impact.

Some of you may have seen the recent Washington Post article about B. Parker Hamilton. As a child she was unable to go to her local library in Charleston, S.C. because she was black. But, while a student here at Illinois, she worked in our Library. At the suggestion of one of our faculty, she enrolled in the master’s program at the Graduate School of Library and Information Science. She went on to Lead the Montgomery County, Maryland, libraries and be an advocate for access.

She told the Washington Post, “Libraries are free. They are the great equalizer. And anyone who walks into a public library should never feel as if they’re not welcome. And I have seen that happen. A homeless person should be able to go into a library and be treated with the same respect and dignity as the county executive. An African American teenager should not be followed around in a public library because the staff thinks he’s going to get into trouble.”

According to the Post, the University of Maryland’s College of Information Sciences is launching the B. Parker Hamilton Libraries of the Future Scholarship. It’s aimed at master of library and information science students who “show a passion for diversity and inclusion in their academic focus.”

Because of her experience as a student worker, Hamilton’s life was changed, and now so will those of the students at the University of Maryland. We will be sharing Hamilton’s story as an example of the impact of supporting our student workers.

Library Advancement is looking for stories like these to share with donors and potential donors to show them the impact their giving can have. From talking to many of our Library faculty and staff, I know there are many more of these stories out there. We want to hear them, especially as they may relate to our fundraising priorities:

  • Collections: Are there stories of how our collection has had an impact on a faculty member’s research or a student? Stories from those who travel the globe looking to enhance our collection? Or maybe the efforts to preserve, conserve or make accessible a unique item?
  • Facilities: Are there stories of students or faculty using our spaces or technologies that show the impact it has on their educations and research?
  • Professional Development/Research: Have you attended a conference or meeting and come away with an idea that you have implemented here that has had an impact? Have you published research that has had an impact on librarianship broadly?
  • Archives/Faculty Papers: Students and faculty from across campus and around the world come to our archives to do research. What are they finding? What are they producing from what they find?

Please don’t hesitate to reach out to anyone in our office (Scott Koeneman, Jason Quackenbush, Tiffany Rossi, Vicki Sparks, or Krystle Simmons) if you think you might have a story to share with us.
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ANNOUNCEMENTS: Library Employees Event
After much discussion and input from a number of stakeholders, we have decided that the Library will host a Library Employees Event on January 12th at the Alice Campbell Alumni Center. For a number of reasons, it was decided to hold this event after the formal holidays this year. We will be closing all libraries from 8 a.m. to 1 p.m. on the morning of January 12th for this event.

The Event will begin at 8:30 a.m. (see the schedule below). We will have a continental breakfast, several speakers, civil service and AP award ceremonies, some networking time, and a lunch that will last until 1 p.m. We encourage everyone to attend. Those who do not wish to attend can either take a vacation day (or half-day) or make arrangements with their unit head to either make up the time or to work in the unit that morning.

Please mark your calendars now and plan to attend this event. We promise a great meal, good conversation, and some light-hearted fun.

8:30- 9:00 a.m. – Registration with continental breakfast
9:00 a.m. – Opening remarks by Bill Mischo
9:15 a.m. – Elyne Cole, Featured speaker
9:30 a.m.  – Service Awards
10:00 a.m. – Networking break
10:30 a.m. – Reconvene with AP and Civil Service Awards
10:50 a.m. – John Wilkin Remarks
11:10 a.m. – Closing comments Bill Mischo
11:15 a.m. – Networking break
11:30 a.m. – lunch is served

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ANNOUNCEMENTS: New University Library Wordmark
Heather Murphy, Chief Communications Officer

The University Library has received its new unit wordmark. Here is the wordmark in a horizontal and vertical format for your reference and use.

Some items of note:

  • The Library can begin using its new wordmark immediately (either format). It must use it in all newly-created printed materials by January 1, 2018.
  • To reduce costs, the Library may still use existing materials with the former wordmark until those run out, beyond January 1.

The ILLINOIS-Unit-Wordmark-System guide shows how the Illinois identity extends to all units across the university. Use this guide to reference how to represent the University Library correctly and how to use the Library’s wordmark in marketing materials.

There are other versions of the Library wordmark (e.g., one-color/orange Block I with white/blue Block I with white and .eps/.png). These are available to you should you need them. Also, there is a trademarked wordmark with the TM symbol that must be used on merchandise (i.e., any item to be sold or given away for promotional purposes). Please contact me if you’re not sure which format you should be using or if you’re needing a wordmark other than the full-color version attached.

While brand.illinois.edu is an excellent resource, please know I’m always happy to field any questions you might have as well.
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ANNOUNCEMENTS: Printing Changes Coming in the New Year
Beginning January 2018, and in place when the students return from winter break, printing charges at Library locations will change. Instead of billing later through Student Accounts Receivable, students will now need to pre-pay for printing by adding Illini Cash to their i-card (see https://web.housing.illinois.edu/MyBalances/).

The Library has prepared some signage library spaces may post:
Illini Cash Printer Sign PDF
Illini Cash Printer Sign DOC

In addition, other methods of communicating these printing changes will be utilized, including but not limited to, table tents, social media pushes, and digital signage.

If you have any questions about these upcoming changes, please reach out to the Library IT Help Desk.
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ANNOUNCEMENTS: The Oak Street Library
Not familiar with the Oak Street Library? Collection Management Services would like to remind everyone that there is public space available for patron use. Space includes computers, scanners, and public printing. Our desk is also available for patrons to pick up and return materials from other libraries. Please keep in mind, however, that materials held in the Oak Street vaults need to be requested online in advance, as they require a certified lift operator to retrieve.
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ANNOUNCEMENTS: Big Ten Libraries take on E-Resource Accessibility
Some of you might have seen this information posted elsewhere, but it is important work that I thought warrants sharing more broadly. Through our partnership with the Big Ten Academic Alliance (BTAA), we have been actively engaged in helping to develop both standardized licensing language around accessibility for electronic resources and a mechanism for testing the accessibility of electronic resources. Kudos go to JJ Pionke for her work as a member of this eighteen member team and to the deans for underwriting some of the expenses associated with it. More information can be seen in the message from the BTAA below.

Libraries in the Big Ten Academic Alliance are committed to equitable service and access for all and are therefore concerned about the inaccessibility of many library electronic resources. In 2015, a Big Ten Library E-Resource Accessibility Group was formed to address these concerns through collective strategies and direct engagement with vendors. In its first 2 years, the group has made significant progress by:

  • Adopting model accessibility license language that can be found on the Big Ten’s Standardized Accessibility License Language page. This language may be used or modified by any library to ensure that electronic resources contracts address accessibility.
  • Funding professional accessibility evaluations of selected vendor platforms. Evaluations, and any responses provided by vendors, are posted on the Big Ten’s E-Resources Testing page. This program provides vendors with the information and opportunity to improve their accessibility and gives the library community information about the accessibility of these resources, increasing transparency and action in this area.

Updates will continue to be posted on the Big Ten’s website, Library E-Resource Accessibility.

Sincerely,
Members of the Big Ten Academic Alliance Library E-Resource Accessibility Group
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the November LTOTM email at:
https://illinois.edu/emailer/newsletter/146147.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Research and Publication Committee
The Research and Publications Committee is pleased to announce the funding of an RPC grant to David Morris for a project entitled: “A Potpourri of Medieval Prophecies: The Carmelite Manuscript of Pierleone da Spoleto and Two Unidentified Texts”. In his abstract, David indicates he will be traveling to the Archive of the Carmelite Order in Rome for this research to work with two unidentified prophetic texts that are associated with Joachim of Fiore, one of the most important figures in the cultural history of the Middle Ages.

And two reminders…

We are still looking for tenure track faculty as high priority candidates for research funding through the beginning of next semester. Please don’t hesitate to contact any of us with questions!

The Library Research Showcase will be held on Tuesday, April 10, 2018! A detailed call for submissions – posters, lightning talks, tech demos – will be coming out before break, so gather your research and ideas to share with colleagues. More information coming soon.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT are posted at (including work group reports):
https://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2017.html
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of December 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: Departures

  • Retirement of Bennett Hess December 31, 2017

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HR NEWS: New Employees

  • Full time at Communications Christina Nichols October 24, 2017
  • Part-time at CAM Tesfaye Wolde-Medhin October 30, 2017
  • Part-time at CAM Sayaka Huether October 30, 2017
  • Full time at Grainger D’Anne Winston November 1, 2017
  • Full time at Acquisitions David Lottes November 6, 2017

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HR NEWS: Vacancies

  • Library Specialist: Communications, completed interviews, offer will be made soon
  • Library Specialist: ILL/DD, awaiting second Master Referral
  • Library Specialist: SSHEL, received Master Referral and will begin interviewing soon

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IT NEWS: IT Staffing News
Arrivals
Please join Library IT in welcoming Leon Wilson to the Library. Leon has been working as an academic hourly employee with the Help Desk and Workstation Network Support since January 2017. We are pleased to announce that he has been retained as a permanent part of our team. Leon’s first day as a full time IT Specialist was November 16th. He will continue to balance his time between the Help Desk and the Workstation Network Support groups.

Leon is a 2015 graduate from the University of Illinois with a B.S. in Molecular & Cellular Biology. He is currently working toward a Master of Public Health degree. Leon brings technical experience from his previous jobs with CITES Instructional Computing, Sprint, and of course, Library IT. We are very pleased to have him as part of our team.

Departures
Marissa Mullenix’s last day in Library IT was November 21. Marissa was an academic hourly web content specialist who started on the Web Team in March. Her work was crucial to the success of our migration to WordPress, including the development and delivery of our initial WordPress training program. Marissa will be moving to Pixo, a local software consulting company, as a full-time user experience professional.
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IT NEWS: Cyber Security
October was National Cyber Security Awareness Month (NCSAM). During October, Technology Services shared a number of tips, hints, and articles about keeping Illinois safe from cyber-attacks. This website, https://go.illinois.edu/ncsam, hosts 17 different articles ranging from password and phishing safety to data classification. While NCSAM is officially over, the work required to protect ourselves, one another, and the University from cyber threats never ends.

You can contact Security directly by visiting https://techservices.illinois.edu/security/. More information for faculty and staff regarding campus policy, data classification, and job aids can be found at https://cybersecurity.uillinois.edu/.

Up next is Data Privacy Day, January 28, 2018, (https://staysafeonline.org/data-privacy-day/) if you are interested in participating in the planning for this please reach out to securitysupport@illinois.edu.
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FACILITIES: Facility Project Updates

  • Grainger Engineering LibraryRepurpose 1st floor west for Design Center Test Classroom for use, start Spring Semester 2018.
  • Main Library – Elevator Upgrade – E1 (northwest) summer 2017 and E5 (east) summer 2018. The project is a campus wide multiple elevator upgrade project. The elevator cabs and controls for the E1 & E5 elevators will be upgraded to provide reliable transportation throughout the Main Library. E1 is complete and back in service and E5 will be upgraded summer 2018.
  • Main Library – 1st Floor Central Service Point – Relocate Business Office to 450sclear offices in the 450s Main Library to relocate BHRSC – Business Office staff during Winter Break 2017/2018.
  • Main Library – 1st Floor Central Service PointImplementation of phase I remodeling to occur during the Spring 2018 semester with a Summer 2018 soft roll out.
  • Veterinary Medicine LibraryCollege Remodeling Project. Complete

For a complete list of project in planning and construction please see: https://wordpress.library.illinois.edu/staff/facilities/.
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Cultural Connections
“Cultural Connections: Indonesia, Malaysia, and Vietnam”
Tuesday, December 5, 2:00-3:00 p.m.
106 Main Library

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EVENTS AND TRAINING: NISO Webinar: Tracing Discovery & Subsequent Use: Harvesting and Analyzing the Data
Wednesday, December 6, 12:00–1:30 p.m.
314 Main Library

http://www.niso.org/news/events/2017/webinars/dec6_webinar/

In 2016, NISO announced an initiative aimed at development of best practices for documenting and understanding users’ paths between discovery of content and accessing the content. Did users come in from a discovery service, Google Scholar or some other available channel? What should that signify to service providers? What does that mean for libraries? This session will spotlight the size and scope of the issue as well as the progress that may be made towards its resolution.
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EVENTS AND TRAINING: NACO, Authority Control, and Identity Management Webinar
Wednesday, December 6, 1:00–2:00 p.m.
225b Main Library

http://www.ala.org/alcts/confevents/upcoming/webinar/120617

This webinar will identify strategies for coping with the challenges of NACO workflows today and explore proposals to shift authority work in the future from a traditional MARC-based footing to a new identity management orientation. Michelle Durocher and John Riemer of the PCC Task Group on Identity Management will describe the group’s efforts to chart a new path forward for authorities that draws on linked data principles, synchronizes NACO’s work with that of other identity registries such as ISNI, and makes it easier for non-NACO libraries to contribute to the program through a more inclusive “NACO Lite” approach. Joseph Nicholson will detail some of the techniques UNC Charlotte is using to cope with a reduced authorities management staff and a backlog of names needing authorized access points. His presentation will describe how the library incorporates the work of paraprofessionals and non-catalogers and uses tools such as OpenRefine and spreadsheets to more swiftly create NACO authority records.
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EVENTS AND TRAINING: Organization of Libraries, Presses, and Publishing, SPEC Kit 357
Wednesday, December 6, 12:00–1:00 p.m.
428 Main Library

Laurie N. Taylor, Chelsea Dinsmore, and Brian W. Keith, University of Florida, and Meredith Morris-Babb, University Press of Florida

The purpose of this study is two-fold:

  • To discover what activities are associated with library publishing
  • To discover the level of library/press integration, organizationally and financially, and collaboration with formal press operations, and the organizational structuring of these activities and programs to support the evolving role of libraries for collecting, documenting, stewarding, and producing knowledge for research, education, and public outreach

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EVENTS AND TRAINING: Sexual Harassment Presentation and Q & A session with The Office of Diversity, Equity, and Access
Thursday, December 7, 1:00–2:00 p.m.
106 Main Library

We have all done the required online training but with all the recent news headlines, here is your chance for an in person presentation and to ask questions.
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EVENTS AND TRAINING: Creative Connections
Thursday, December 14, 12:00-1:00 p.m.
106 Main Library
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EVENTS AND TRAINING: RBML Regency Holiday Party and Open House
Friday, December 15, 3:00-5:00 p.m.
346 Main Library

Come one and all to the RBML Frost Fair; our river won’t be frozen but we’ll celebrate like it is! (Please feel free to come dressed the part; some of us will be in Regency period attire for the festivities.)

Drop by and meet our new department head, Lynne M. Thomas, enjoy fresh cider, holiday treats, and rare and wonderful books with us as we celebrate the year’s frostiest holidays and Jane Austen’s birthday.
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If you would like to submit content for the January issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, December 15, 2017.

November Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
The Library and the iSchool have had a number of conversations in the last several months about strengthening research relationships between the two organizations. In particular, it would be advantageous to more closely involve the iSchool Information Management (IM) students—who are not eligible for GA positions—in the research activities going on in the Library. We are proposing that the Library generate a list of practicum or independent study opportunities centered on a project and supervised by a Library faculty member, for which IM or LIS students can apply. Read more…
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ANNOUNCEMENTS: Library Campaign Goals
Scott Koeneman, Assistant Dean of Libraries for Advancement

On Oct. 13 the University of Illinois at Urbana/Champaign launched a new $2.25 billion fundraising campaign, “With Illinois.” While the launch began the public phase of the campaign, advancement staff across campus and here in the Library have been preparing for this campaign for the past several years.

The Library’s goal for the campaign is $35 million, though we hope to exceed that number by a significant margin. We will need YOUR help to take our story to donors, but more on that later.

In our preparation, Advancement, working with the dean and cabinet, has worked to identify Library funding priorities and to align those with the Library’s strategic framework. We identified five priorities:

  • Facilities and technology: To support the renovation and creation of spaces to meet the 21st-century needs of our students and faculty scholars.
  • Collections: To support the acquisition, preservation, and access of library materials in all formats and continue our preeminence as the nation’s largest public university library.
  • Student support: To support undergraduate and graduate hourly workers who allow us to provide greater service, in more places for longer hours.
  • University Archives/Faculty papers: To support collection, processing, preservation and access in all archives.
  • Innovation, Research and Professional Development: To support the expansion of research services, interdisciplinary projects and new publishing initiatives as well as professional development for Library staff and the research of Library faculty. (Chairs, Professorships and Library Scholars will continue to be sought but handled separately.)

Each of these priorities will have a multi-donor fund connected to it. The fund will be able to take everything from small annual gifts to the earnings of donor-funded endowments and can be used to support needs in each area.

We have divided these priorities into three themes to help us show the potential impact of support to prospective donors. Those themes relate directly to the strategic framework:

  • Build Student Success:
    – Create collaboration spaces and incubator environments to foster research and learning, through renovation of library facilities and investment in technology for improved discovery and access. (Library Strategic Framework Parameter 3B) (Facilities & Technology Multi-donor fund)
    – Help library experts respond to user requests for assistance and instructional support, and spread awareness of programs and services by improving library-wide outreach, engagement, and marketing. (Library Strategic Framework Parameter 2B, C) (Innovation, Research and Professional Development Multi-donor fund)
    – Enhance the Library’s ability to hire and train undergraduate and graduate hourly student employees. (Student Support Multi-donor fund)
  • Fuel Faculty Research:
    – Expand research data services, interdisciplinary research support, and scholarly publishing initiatives for new and seasoned researchers. (Library Strategic Framework Parameters 1A,1C) (Innovation, Research and Professional Development Multi-donor fund)
    – Augment the ability of the University Archives to process and curate faculty and alumni papers and share them via digitization, exhibits and seminars. (Archives/Faculty Papers Multi-donor fund)
  • Expand the Library’s Impact and Leadership:
    – Strengthen, preserve, and expand access to the University Library’s collections and resources. (Library Strategic Framework Parameter 4B) (Collections Multi-donor fund)
    – Provide education and training programs to enhance the research library workforce. (Library Strategic Framework Parameter 4D) (Innovation, Research and Professional Dev. Multi-donor fund)
    – Foster professional development and research opportunities for University Library faculty and staff. (Innovation, Research and Professional Development Multi-donor fund)

You will be hearing and seeing more about this as we move forward. But, for now, how you can help: We need your stories of impact. Can you share a story about how the library had an impact on a student worker, a faculty researcher, a student? Can you help us frame it to show a donor how their gift will allow us to do more of the same? If you have suggestions, please don’t hesitate to reach out to me, Jason Quackenbush or Heather Murphy.
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ANNOUNCEMENTS: Chicago Sun-Times Donates Roger Ebert’s Movie Archives to University Library
An important part of the legacy of the noted film critic, Urbana native, and U of I alumnus Roger Ebert has come home to the University of Illinois at Urbana-Champaign, thanks to a recent donation from the Chicago Sun-Times.

The University Archives has acquired the motion picture press kit files used by Ebert when he served as film critic for the newspaper. The files include 35mm slides and black and white glossy photographs, press release information promoting films from the 1980s through the early 2000s, as well as tear sheets of reviews by the Pulitzer Prize-winning critic. Read more…
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the October LTOTM email here:
http://illinois.edu/emailer/newsletter/141497.html

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Data Discovery and Support Committee
Do you or your users have questions about what data is available through the Library, across campus, or out in the world? If so, please consider contacting the Data Discovery and Support Committee! We are happy to collaborate with you in locating data or recommending ways to obtain data, through the Data Purchase Program or other mechanisms. Email Carissa Phillips (chair) at choller@illinois.edu or the Scholarly Commons at sc@library.illinois.edu with any questions.
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ANNOUNCEMENTS: Research Data Service Committee
Do you or your users have questions about managing research data from the collection phase through the deposit/sharing phase? If so, the Research Data Service Committee brings together subject specialists, research data librarians, and functional specialists to help address researchers’ data management needs. Questions are always welcome and can be directed to Heidi Imker at imker@illinois.edu or researchdata@library.illinois.edu.
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ANNOUNCEMENTS: Research and Publication Committee
At the Research and Publication Committee meeting in October, the committee began tweaking the policies and website for the committee. In the process we noted that we have over 20 tenure track faculty members this year. We would really like to hear from you (and support you) if you at all possible. If you have questions about the funding process, please do not hesitate to contact us. We will be asking tenured individuals to please hold their requests until the beginning of 2018 if possible. However, if you are tenured and have a time sensitive proposal, feel free to contact Lynne Rudasill to discuss it.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes

September 2017 Meeting
The following work groups provided reports:

Cataloging and Metadata – Michael Norman
Michael’s report included updates on these items:

  • VuFind 3.1 Catalog
  • Knowledge base of names affiliated with the University of Illinois
  • Experimenting with BIBFRAME 2.0
  • Status of the I-Share Next RFP

Also, Michael will develop a proposed timeline and workflow for record reclamation/enhancement in support of anticipated ILS migration. The plan is to submit a timeline at next month’s CAPT meeting.

Electronic Resources – Lynn Wiley
Lynn’s report included updates on these items:

  • Membership changes to the group
  • SFX E-book additions
  • Maintenance of serial records
  • Assessment and statistics of EBSCO subscriptions
  • A report on cancels for the year will be posted
  • Acquisitions’ web pages are moving to WordPress
  • Wendy Shelburne is going on sabbatical
  • Staff training to improve online review
  • Procurement and changes in the law

The work group reports are all attached to the meetings minutes:
https://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2017.html

Other Business
Helenmary asked to be on next month’s agenda regarding communication and workflows related to repositories.
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of November 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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IT NEWS: Two-Factor Authentication
There’s been a lot of buzz around Two-Factor Authentication (2FA) lately. How does it affect you and me? For starters, you will need it to get your W-2 tax form! The University requires 2FA because of increased attempts to steal passwords. If a hacker manages to get your password (something you know), with 2FA they will also need to get your cell phone or 2FA token (something you have) in order to do any damage. It is relatively easy to get someone’s password (phishing) or to get a token (stealing it), but it is difficult to get both from the same person.

The following University systems currently require two-factor authentication, with more systems to be announced:

  • Banner Forms
  • HRFE/PARIS
  • NESSIE Direct Deposit (from non-University networks and VPN)
  • W-4 Tax Forms
  • W-2 Tax Forms

If you have not yet signed up, from a computer on the University network please go to this web site: https://verify.uillinois.edu/

You can get personal assistance at the Library IT Help Desk or at the Technology Services Help Desk in 1211 Digital Computer Lab.
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IT NEWS: Web Migration Updates
The migration of the Library’s web content to the WordPress CMS is nearing completion to the point that we will soon be able to turn off the old OpenCMS system. However, don’t worry, in case we missed something, the old OpenCMS content will be archived and remain accessible to Library staff if needed. Below are some of the recent milestones:

  • There are new WordPress templates for Library Division and Library Committee web pages
    – The division content has been migrated to the new templates
    – The committee content, including meeting agendas and minutes going back to at least two years, has been migrated. This will eventually be extended back to five years.
  • There are new pages for the Library Unit and Staff Directories. These are populated from data in the Library Directory database application.
  • There is a new WordPress template for faculty and staff bio pages. All faculty and staff will have a basic bio page populated from the Library Directory database. Individuals may selectively disable their page, or they may also add additional info to their bio pages by enabling specific sections which can pull data from the Experts system or be edited as desired.
  • Training on how to use the Library Directory database application is also being developed and will be available on a recurring basis.

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FACILITIES: Facility Project Updates

  • Veterinary Medicine Library – College Remodeling Project. The College of Veterinary Medicine will be remodeling the majority of the current physical footprint of the Veterinary Medicine Library. Upon completion of the project there will be; shared study/research space, small reference collection, public computers and the librarian’s office. The balance of the space is being remodeled for classroom and collaborative learning environments for the College. Project completion and move scheduled prior to Winter Break.
  • Main Library – Elevator Upgrade – E1 (northwest) summer 2017 and E5 (east) summer 2018. The project is a campus wide multiple elevator upgrade project. The elevator cabs and controls for the E1 & E5 elevators will be upgraded to provide reliable transportation throughout the Main Library. E1 will be upgraded summer 2017 and E5 will be upgraded summer 2018. E1 to be completed November 13, 2017.

For a complete list of project in planning and construction please see: http://www.library.illinois.edu/administration/facilities/projectupdates/Project_Information_-_2017._09._29.pdf
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: American Music Month
Revolutionary Musical Exchanges
November 1 – 30, 2017
School of Music, University Library, and Sousa Archives and Center for American Music
Visit https://archives.library.illinois.edu/sousa/american-music-month/.
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EVENTS AND TRAINING: NISO Two-Part Webinar: Engineering Access Under The Hood

Engineering Access Under The Hood, Part One — Challenges of Identity and Authentication Management
Wednesday, November 1, 2017, 12:00 p.m. – 1:30 p.m.
428 Library
The first half of this two-part webinar program will provide an overview of the current landscape of options available to academic institutions for ensuring and streamlining access to materials by legitimate users. What’s working, which technological approaches may be outdated and what needs to be done (research, technology upgrades, etc.) to resolve the problem?

Engineering Access Under The Hood, Part Two — Enhancing & Harmonizing Metadata for Discovery & Use
Wednesday, November 15, 2017, 12:00 p.m. – 1:30 p.m.
428 Library
The second half of this session will provide an overview of the issues associated with delivering quality metadata by and to various stakeholders. Based on comments made, it’s an old issue. But what are the existing barriers? What improvements might be made? What stands in the way of successful implementation?
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EVENTS AND TRAINING: Ricker Library Centennial Celebration
November 7, 2:30 p.m. – 4:30 p.m.
Ricker Library of Architecture and Art, 208 Architecture Building, 608 E. Lorado Taft Drive, Champaign

Tuesday, November 7 from 2:30 p.m. – 4:30 p.m. at Ricker Library of Architecture & Art (2nd floor of Architecture Building), we will have cake and refreshments as well as highlights from the library’s collection related to Nathan Clifford Ricker on view in the Library. We also have some gifts to give away!

After the celebration, attend the Ricker Library Centennial Lecture: “Nathan Clifford Ricker: Establishing Architecture at the University of Illinois” by Professor Emeritus of Architectural History, Paul Kruty at 5:30 p.m., reception begins at 5 p.m. The reception will be held in Blicharski Atrium, Temple Hoyne Buell Hall and the lecture will be in the Lawrence J. Plym Auditorium, Temple Hoyne Buell Hall (611 Lorado Taft Dr, Champaign, IL 61820).
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EVENTS AND TRAINING: Library Blood Drive
Blood mobile will be parked in the Undergraduate Library circle drive from 11:00 a.m. – 3:30 p.m., November 7. Sign up on the Staff Calender, http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Prints as underdrawings in 16th-century French Horae
November 7, 3 p.m.
Lecture at the Rare Book & Manuscript Library
Room 346, Main Library

Featuring: Maureen Warren, Curator of European and American Art before 1850, Krannert Art Museum

Books of Hours (Horae) were the undisputed medieval ‘bestsellers.’ They had a profound effect on European devotional, educational, and aesthetic practices. Gilles and Germain Hardouyn, active in Paris from 1491 to 1541, specialized in hybrid printed Horae that were hand-painted in imitation of illuminated manuscripts.

Printed Horae were found in libraries across Europe but Paris was the hub of production, which began in the 1480s. By 1530, more than 1600 editions had been printed. Printed Horae by the Hardouyns can look deceptively like their manuscript counterparts, with over-painted prints, supplementary painted decoration, and true miniatures. Sometimes the only indication that such books had been printed was the regularity of the typeface.

Warren will discuss why these prints imitate the effects of illuminations well as the broader implications of this practice, which question the history of printmaking as a linear trajectory of ever increasing media specificity.
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EVENTS AND TRAINING: CARLI Webinar “New Tools in Resource Sharing: Keeping Up with the Changes”
Thursday, November 9, 2017, 10:30 a.m. – 11:15 a.m.
428 Library
Host Rand Hartsell

Please join the CARLI Resource Sharing Committee for a live webinar:

The evolution of academic publishing and scholarly communication is providing interlibrary loan practitioners with new sources for connecting users with the published forms of information they need. The wide variety of these sources presents challenges in discovery, referral, and other areas. Drawing on the presenter’s experience in a high-volume interlibrary loan operation at a medical library, this discussion will review a selection of these new sources and address some of the relevant issues involved. Sources to be discussed include gold and green open access material, digital libraries containing scanned public domain literature, institutional repositories, and social media sites for sharing academic literature.

Presenter:

Kevin O’Brien is the head of the Access to Resources Department at the University of Illinois at Chicago’s Library of the Health Sciences, and he holds the rank of Clinical Assistant Professor. He has worked for many years in academic and medical libraries, specializing in interlibrary loan, and he is a facilitator for the Medical Library Association’s Resource Sharing Special Interest Group. O’Brien recently published an article titled “Large scale book and journal digitization projects and interlibrary loan service: opening the discussion”, which appears in the Journal of Interlibrary Loan, Document Delivery, and Electronic Reserves.
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EVENTS AND TRAINING: Canva Workshop
Thursday, November 9, 2017, 10:00 a.m. – 11:00 a.m.
314 Library

Rebecca McGuire will lead a workshop on using Canva. Canva is an easy to use graphic design software program.
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EVENTS AND TRAINING: Opening Ceremony: Taiwan Resource Center for Chinese Students
Nov 14, 2017
10:00 a.m. – 12:30 p.m.
International and Area Studies, 309 Main Library

The International and Area Studies Library (IASL) will host a ceremony to mark the establishment of a Taiwan Resource Center for China Studies (TRCCS) through an MOU with the University of Illinois and the National Central Library of Taiwan. All members of the Library staff are welcome to attend the opening ceremony and reception with further information regarding the program and times to follow. In conjunction with this event, IASL will also host an exhibit focused on the history of printing and print culture in China, which will be in IASL in October and November.

Visit http://illinois.edu/calendar/detail/4092?eventId=33282309&listType=list.
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EVENTS AND TRAINING: LTC: National Issues Forums Webinar
Wednesday, November 15, 2017, 1:00 p.m. – 2:30 p.m.
314 Library

Join the National Issues Forums Institute (NIFI) to learn how academic libraries can convene deliberative forums on important issues, thereby solidifying their role as a campus center for interdisciplinary and intellectual development while exploring pathways to civic engagement.

The National Issues Forums Institute, in partnership with the Kettering Foundation, has provided materials and a process for students to enhance their critical thinking skills, communication abilities, and aptitude for and willingness to work together and has provided these resources to educators at both the K-12 and higher education levels for over 35 years.

Participants will learn:

  • Why academic libraries should hold deliberative forums.
  • How academic libraries can use the NIFI method to bring students together to deliberate, review options and make choices about how to approach difficult issues and work toward creating reasoned public judgment.
  • How library professionals can utilize this model for educational offerings, as well as to aid the campus in decision-making.
  • Best practices for coordinating and facilitating in-person and online dialogues.

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EVENTS AND TRAINING: Creative Connections
Thursday, November 16, 11:30 a.m. – 12:30 p.m.
U of I Ice Rink – host, Sara Benson
Cost is $6.00, Campus Rec members free, skate rental is $2.00
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If you would like to submit content for the December issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Wednesday, November 22, 2017.

October Library Office Notes


ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING


ANNOUNCEMENTS: University Librarian Note
Check back next month for a Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Fall 2017 Sweeps Week
The Fall 2017 Sweeps Week is Monday, October 23rd to Sunday, October 29th. During the Sweeps Week all units are required to track directional/reference transactions and gate counts/head counts using the Desk Tracker software. If you are not familiar with Desk Tracker there is a Desk Tracker Guide available at http://www.library.illinois.edu/it/helpdesk/quicklinks/Desktracker.html.

There will be a Sweeps Week Drop-in Session on Friday, October 6th from 11:00 a.m. to noon in 428 Main Library. Please stop by if you would like to learn more about the Sweeps Week program, Desk Tracker and/or ways to collect and compile these statistics.
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ANNOUNCEMENTS: Strategic Framework Impact Awards
Nancy O’Brien, Head of Social Sciences, Health, and Education Library
(on behalf of the Executive Committee)

Following up on the announcement of Strategic Framework Impact awards in the February 2017 issue of Library Office Notes, the Executive Committee is pleased to announce that two proposals were funded.

  • Library Ambassadors Program, proposed by Sarah Christensen, Jessica LeCrone, Beth Sheehan, and Gretchen Madsen Webb.
    Summary of proposed work: The Library Ambassadors Program will recruit, organize and train undergraduate volunteers to promote library resources and services to their peers. Through formal and informal marketing and educational outreach activities and events, Library Ambassadors will increase visibility and provide approachable contact points in residence halls and across campus.Initial roll-out, the Library Ambassadors Program will target undergraduate students and is designed to reach students who may feel intimidated or embarrassed to come into the library and ask for assistance from librarians, graduate students, and staff, but would feel more comfortable approaching and being approached by their peers. In the pilot, 15-20 undergraduate volunteer ambassadors will be recruited on a competitive basis, from the existing library student assistant employee population or other interested students who are frequent library users.After initial training, followed up by monthly training, Ambassadors would assist at tabling events around campus, and sponsor special events in residence halls or at other strategic locations with incentives to those who complete the task (e.g., Library Catalog Account Drive – create your account and get a cookie!). Brainstorming of additional outreach and marketing event ideas is ongoing, and during orientation the Ambassadors will be encouraged to contribute to the development of new and innovative events and outreach activities.
  • Re-vamping the Health Information Portal and transitioning it to LibGuides, proposed by Peg Burnette.
    Summary of proposed work: The Health Information Portal (HIP) http://www.library.illinois.edu/health/ was launched in the fall of 2008 as a tool that brings together health information from many disciplines and sources, making them available in one convenient, easy-to-access place. The portal was designed to be useful for everyone, including students, researchers and members of the community, involving contributions from librarians on approximately 30 topics across the disciplines.
    The portal remains a valuable and viable resource but is in need of updating, however subject specialists lack the time needed for a site-wide update. In fall 2016 a new LibGuide template was developed to replace the portal web pages, and 22 topic pages were updated with new information and migrated to LibGuide format, leaving about another 22 topic pages to be migrated to the new format.
    The proposal seeks funding to hire an academic hourly so that the rest of pages can be updated and migrated to the LibGuide format. In addition, this person would update the existing HIP landing page with new links and also set up redirects for old pages.
    Transition to the LibGuide format has the potential to raise the visibility of the site and increase discoverability. The information on these pages contributes not only to research and scholarship, but also to the personal health of individuals who seek to learn more about health issues or conditions.

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ANNOUNCEMENTS: Taiwan Resource Center for China Studies
Steve Witt, Head of International and Area Studies Library

On the morning of November 14th from 10 – noon, the International and Area Studies Library (IASL) will host a ceremony to mark the establishment of a Taiwan Resource Center for China Studies (TRCCS) through an MOU with the University of Illinois and the National Central Library of Taiwan. All members of the Library staff are welcome to attend the opening ceremony and reception with further information regarding the program and times to follow. In conjunction with this event, IASL will also host an exhibit focused on the history of printing and print culture in China, which will be in IASL in October and November.

Illinois joins fellow ARL libraries at the University of Washington, University of Texas-Austin, and the University of Toronto in hosting a TRCCS. The TRCCS will serve as a platform to share both Taiwan and China studies with faculty, scholars, students, and community surrounding of the University of Illinois.

Through this partnership, the NCL will donate academic books to the Taiwan Resource Center for Chinese Studies. The TRCCS books will be shelved within the IASL’s newly available public service space and new books area in 309. In addition to the roughly 1,000 books annually, the NCL will provide access to its Center for Chinese Studies digital resources and support visiting scholars to visit the University to share their research and promote scholarship and engagement focused on Chinese and East Asian Studies. Shuyong Jiang, Chinese Studies Librarian, with serve as the Director of the TRCCS and will coordinate the activities of the Center. The opportunity to host the TRCCS resulted directly from Shuyong’s 2015 International Field Work project in Taiwan.
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ANNOUNCEMENTS: RBML Acquires Papers of Madhubuti/Third World Press
The Rare Book & Manuscript Library at Illinois has acquired the papers of Dr. Haki R. Madhubuti, one of the most provocative poets of his generation, and the Third World Press (TWP)/Third World Press Foundation, the oldest independent Black-owned publisher in the United States. The archive includes important documentation of Madhubuti’s original work as a writer, educator, and intellectual leader, and it provides an essential and unique record of the inner workings of TWP.

Campus News Bureau News Release:
https://news.illinois.edu/blog/view/6367/559423

Library News Release:
http://www.library.illinois.edu/cms/news/featured/madhubutiTWP.html
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the first email of the new school year at: http://illinois.edu/emailer/newsletter/138512.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipients of Funding
The Research and Publication Committee (RPC) congratulates the following September recipients of RPC funding:

  • Antonio Sotomayor, support to do archival research in Santa Domingo related to his work on “Los Juegos del dictador: Rafael Leonidas Trujillo y la solidaridad antillana durante los Juegos Interantillanos de la República Dominicana en 1944” studying the Inter-Antillean Games held in Ciudad Trujillo (Santo Domingo) in 1944.
  • Steve Witt, support to continue archival research in New York City at Columbia University’s Carnegie Endowment for International Peace archives on the International Mind Alcove Program.
  • Jennifer Teper and Miriam Centeno, graduate student support for a research project “Counting Diversity in Preservation” involving survey research – collection and analysis.

Please go to http://www.library.illinois.edu/committee/rpc/index.html to apply or find more information related to these research awards.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes

August 2017 Meeting
The following work groups provided reports:

Digital Production — Kyle Rimkus
Repositories, Preservation, and Access — Helenmary Sheridan
Library Emerging and Integrated Technologies (LEITC) — Jim Dohle

The work group reports are all attached to the meetings minutes:
http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/Minutes/2017_August.pdf

Other Business
Shared Shelf Proposal — Kyle Rimkus
The proposal is to discontinue the Library’s license for Artsor’s Shared Shelf and migrate the content we want to maintain to Medusa and our Digital Library application. Our current license expires December 31, 2017. The consensus of the CAPT committee is to not renew at that time and cancel the service. Bill Mischo agreed to consult with John Wilkin to ensure that he doesn’t have any concerns about this.

VuFind 3.1 Update — Michael Normal
Michael reported that the VuFind 3.1 information sessions have been well attended. Users can now login with their campus NetIds and passwords. However, VuFind 3.1 is not yet at a state where he can recommend using it as our default catalog search, but it might be useful to provide a link to it from the Classic Search page so that interested users can get to it to try it out.

As usual, detailed meeting minutes and work group reports can be found here: http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2017.html
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ANNOUNCEMENTS: Recognizing Excellence
Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Check back next month for a summary of current academic searches.
A comprehensive listing is sent via LibNews each month.
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HR NEWS: In Memoriam

  • Carl Deal, passed away on September 6, 2017

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IT NEWS: WordPress Training
The migration of all Library websites to WordPress is nearly complete. If you have web content you need to create or manage, you’ll need to do it in WordPress. If you haven’t already, please attend one of the upcoming WordPress Training sessions.
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IT NEWS: Changes to the Library Employee and Departmental Directories
The migration to WordPress includes a new way of managing directory information about Library units and employees. The new Library Directory Editor provides a single interface for managing all kinds of directory information, and whenever possible pulling those data from official campus sources, such as Banner, Active Directory, or Experts. This new database also provides a APIs that allow web developers to integrate live, up-to-date information about libraries and library employees into their applications. This includes the default “Contact” page in all departmental library WordPress web sites (e.g. the Grainger Contact Page) and also the Library & Hours information listed on the Library Home Page.

Very soon the Employee Directory, the Library Departmental Directory, the Library Locations, and the faculty/staff bio pages (like Robert’s) will all be completely or partially generated using the new Library Directory database. This means no more logging tickets with the IT Help Desk in order to get unit or personal information updated (unless you need assistance). In the very near future, any library web page that contains unit or staff information will be managed from the Library Directory Editor— which means no more having to update multiple pages and sources. Simply update the information in the Library Directory Editor (or in the campus data source of record) and the updates will appear in the library’s web site. We’ll be sending out links for everyone to take a look at the proposed new versions of those pages before we go live, so everyone will have a chance to give us feedback and suggestions for changes before we roll it out to the public. By the way, we’re putting in some additional feature enhancements to those pages while we’re at it, beyond updating it to use the Library Directory Editor data, based on requests from our faculty, staff, and users.

If you need assistance, Helen Zhou and the Web Team are developing training and documentation materials.
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FACILITIES: Facility Project Updates

  • Horticulture Field Laboratory – University Archives NEH Grant Remodeling
    • The project replaced the existing environmental system for the three existing vaults, construct a new vault for instrument storage in room 108 and install fire suppression in all 4 vaults. – complete
  • Main Library – HPNL Reconfiguration – Office Space – complete
  • Main Library – IAS Reconfigurationcomplete
  • Main Library – IHLC Reconfiguration – Reading room, office and staff spacecomplete
  • Main Library – Reading Room – Wall and ceiling paintingcomplete
  • Main Library – Room 220 RemodelingPhase I complete
  • Main Library – Internet Archives – Relocate from 3rd floor of the Oak Street Library Facility to rooms 407 & 409 Main Library – complete
  • Main Library – Reading Room – Paintingcomplete
  • Main Library – Room 411 Conversion for Illinois Newspaper Project move from HPNLcomplete
  • Oak Street Library Facility – 3rd Floor Space Conversion – Convert Internet Archives space on 3rd floor to more CMS office spacecomplete
  • Oak Street Library Facility – 3rd Floor Additional Furniture for CMScomplete
  • Ricker Library – Reconfigure Staff Areacomplete

For a complete list of project in planning and construction please see: http://www.library.illinois.edu/administration/facilities/projectupdates/Project_Information_-_2017._09._29.pdf
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Passports
The Wellness Subcommittee of the Staff Development and Training Advisory Committee is promoting an initiative to get library employees out and walking to other units, promoting both physical wellness and knowledge of our fellow employees. Take the time to introduce yourself at the participating locations and look around at the different units.  Many units are newly remodeled or have interesting exhibits or displays.

Pick up a “Passport” to record your travels to all the participating library units in the University Librarian’s office, 230 Main Library.

Each of the 31 participating libraries or units will stamp (or in some cases put a sticker on) the “passports” of individuals to show that they have indeed traveled to that unit.

The event will take place from October 1 to October 31 and anyone who completes all of them will be entered in a drawing. Turn in your passport to the University Librarian’s office, 230 Main Library by 5 pm on Friday, November 3. The drawing will take place the following week.

The event is open to all graduate assistants, academic hourlies, staff, academic professionals and library faculty. Unfortunately, at this time we will not be able to award prizes to undergraduate student assistants.

Thanks to those of you who have picked up your library passports and are participating in walking to other libraries, as well as to all the units who’ve agreed to be locations.  Thank you also to the library administration for supporting this Library community building initiative.
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EVENTS AND TRAINING: Creative Connections
October 4 and 19, 12pm – 1pm
106 Main Library
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EVENTS AND TRAINING: Picturing the Law: Visual Culture and Legal Publishing
October 10, 3-5pm
346 Main Library
Featuring: Michael Widener, Rare Book Librarian, from the Lillian Goldman Law Library, Yale Law School

“Illustrated law books” may seem like an oxymoron. After all, law is conceptual, analytic, and—wordy. Yet the object of law is human life, and its practitioners mediate between abstract rules and the real world of people and things. This tension has given rise to a surprising figurative impulse in legal literature—to law’s picture books.

Rare book librarian Michael Widener has sought over the past decade to develop an extraordinary collection of these illustrated law books at the Yale Law School. A major exhibition of the collection, entitled “Law’s Picture Books,” is currently on display at the Grolier Club in New York City and an exhibit catalog is widely available. As a collector based in a university, Mike’s goal has been to foster curiosity and experiment. Over the past decade, he has created a unique resource for researchers in a variety of academic fields, exposing a tradition many bibliophiles—and lawyers—are unaware of.

In his talk, Michael Widener will discuss the exhibition and explore the tradition of illustrating the law in books from the Middle Ages to the present day. These books were published for many audiences, including legal professionals, law students, and lay readers; functionally, they served to symbolize, depict, teach, and beautify the law. Special attention will be paid to Italian books in order to highlight the University of Illinois’ incredible holdings of Italian imprints in the Cavagna Collection in the Rare Book & Manuscript Library.

Mike Widener has been the Rare Book Librarian at the Lillian Goldman Law Library, Yale Law School, since 2006. He is also on the faculty of the Rare Book School, University of Virginia, where he has taught the course “Law Books: History and Connoisseurship” since 2010.
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EVENTS AND TRAINING: Webinar: Diversity Plans and Minority Recruitment and Retention, SPEC Kit 356
October 11, 2017, 12:00–12:45 pm
428 Main Library
Toni Anaya and Charlene Maxey-Harris, University of Nebraska-Lincoln

The main purpose of this survey is to identify diversity trends and changes within ARL Libraries in managing diversity issues in their libraries through exploring the components of diversity plans and initiatives since 2010, to acknowledge the efforts since the 1990s and provide evidence of best practices and future trends, and to identify current strategies that increase the number of minority librarians in academic and research libraries and the types of programs that foster a diverse workplace and climate
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EVENTS AND TRAINING: Webinar: LTC: Essential Partners’ Reflective Structured Dialogue Method
October 11, 2017, 1:00–2:30 pm
106 Main Library
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EVENTS AND TRAINING: NISO Webinar: Strategic Directions: Strategic Thinking: Five Years Ahead
October 18, 2017, 12:00-1:30 pm
428 Main Library
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EVENTS AND TRAINING: Emotional Intelligence Workshop
October 18, 2017, 9:00 am-12:00 pm
106 Main Library

Shirley Stelbrink from Learning Alliances will lead a workshop on developing Emotional Intelligence in the workplace.
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EVENTS AND TRAINING: Change Management Workshop
October 30, 2017, 1-4 pm
106 Main Library

Please join us for a workshop presented by Learning Alliances, Shirley Stelbrink:
A Metamorphosis Journey: Coping with Change and Transition

Change Management tools are practical and easy to understand. The hard part is remembering to apply when a major change is communicated and your responses, self-talk and concerns overwhelm you with the unknown. This interactive workshop, with newly prepared activities, is a journey into the change management process.

Participants will leave with:

  • Behavioral signs of self and others to identify “readiness” of change and transition
  • Neutral Zone questions to assist modifying your responses, self-talk and overwhelming emotions
  • Strategies to apply before workplace change for preparedness
  • An opportunity to consider what tools you will apply when transition occurs

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If you would like to submit content for the November issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, October 20, 2017.