November Library Office Notes






ANNOUNCEMENTS: University Librarian Note
For those who may have missed my LIB-NEWS email on October 18, 2018, about the appointments of our new Associate University Librarians, I wanted to include that announcement below. Chris and Heidi officially begin their new roles today, November 1, 2018, and will be relocating to the suite of offices in 246 Main Library (Heidi will split her time between 246 and her office in 312 Main Library). Both will be offering office hours after they have settled into their new spaces. Read more…
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ANNOUNCEMENTS: The Annual Graduate Student Contest
Open to all grad students working in the university libraries!

Curate an exhibit that promotes a library resource or highlights a subject or collection within the Library. The winner will receive $200, have an exhibit in the Main Library’s Marshall Gallery in April 2019, and attend an exhibit workshop in the Main Library. For more information, visit the Library Exhibitions Committee website at

Proposals due Monday, November 19, 2018, by 5:00 p.m.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the October LTOTM at

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence
Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of October 30, 2018 (click on the graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: Vacancies

  • Library Specialist – Grainger, interviewing

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HR NEWS: New Employees

  • Full time at LLL: Karen Huck
  • Full time at CMS Oak Street: Johna VonBehrens
  • Full time at CAM: Archana Gargya
  • Full time in Mortenson: Courtney Horry
  • Full time in Dean’s Office: Lucretia Williams

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HR NEWS: In Memoriam

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IT NEWS: Two-factor Authentication (2FA)
During the month of October, campus activated two-factor authentication for all graduate students. Beginning in November they will be activating it for all faculty and staff.  People will be enrolled in batches, and Technology Services will email individuals at least 2 business days in advance to let them know they are scheduled.

Why is this happening?
Approximately 750 campus accounts a month are compromised, and using 2FA on other campuses has drastically reduced account compromises. The goal is to keep campus data and systems safer.

How this affects you
Two-factor authentication will be required for more websites including:

  • Campus services like Box, Office 365, and more
  • Library electronic resources (off-campus only) and other library websites requiring login with a netid

Using 2FA
Check your 2FA options and register a device if necessary. When accessing a website that requires 2FA:

  1. Log in with your netid and password
  2. Confirm the login with a 2FA method

Keep in mind

  • Accessing resources via VPN (Tunnel All option) will not require 2FA at this time.
  • Distance learners and others out of town can set up 2FA devices off-campus.
  • Undergraduate students can opt into 2FA, but will not be required to at this time.

Additional information

If you have any questions, please contact the Library IT Help Desk.
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IT NEWS: WordPress Template for Policies
The Web Team has developed a new WordPress template for Library policies. The template is available for use from any pages in the Library’s staff-facing website. Committees or units which are developing new policies or reviewing and editing existing policies are encouraged to try it out. The template can accommodate the text of the policy itself and also metadata about the policy, such as the policy owners, dates of approval and last revision, when it is next due for review, and its revision history.

If you have any questions, suggestions, or would like some help getting started using the template, contact the Library IT Help Desk.
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IT NEWS: IT Staffing News
It is with a heavy heart that Library IT recognizes the passing of Chuck Kibler. Starting in 2009, Chuck was a Systems Engineer in Library IT where he helped maintain the Library’s servers, storage, and databases. Although much of his work was in the back office and the server room, Chuck was always patient and kind to his co-workers and anyone he was helping to solve a problem. He always liked visiting with people and talking about his passions, motorcycles and hunting. He was also community minded, having organized a couple of summer picnics for IT staff and their families at his church in Fisher. His presence in the Library IT office suite will be missed.
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FACILITIES: Facility Project Updates

  • ACES Funk Library – Interior Signs – Installing main wayfinding signs – lower level through 5th floor – F&S Sign Shop fabricating signs.
  • Main Library – Donor Wall – Grand Stair 1st Floor VestibuleInstallation in progress.
  • Main Library – 14 Millionth Volume Permanent ExhibitTo be presented at the Advancement event on October 26, 2018 and installed on the east wall sections of the north/south corridor of the Main Library.
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling painting – F&S funding approved. F&S Building Services Workers Flooring Crew working on south stairs – Fall 2018.
  • Main Library – 1st Floor Central Service Point – Phase I remodeling given OK to proceed by Illinois Historic Preservation Agency further review and approval will occur as architect completes designs. Project kickoff meeting scheduled for November 1, 2018.
  • Main Library – Elevator Upgrade – E5 (east) summer 2018. The project is a Campus wide multiple elevator upgrade project. The elevator cabs and controls for E5 elevator will be upgraded to provide reliable transportation throughout the Main Library. E5 is out of service. Working on punch list items.
  • Ricker Library – Flooring Replacement – Floor polishing is complete. Reinstall furniture, fixtures and collection complete. Complete.

For a complete list of projects in planning and construction, please see:
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit
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EVENTS AND TRAINING: Banjos, Mandolins, and John Philip Sousa:  America’s Musical Paradox 
(October 3, 2018 – August 2, 2019)
Sousa Archives and Center for American Music, University of Illinois
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EVENTS AND TRAINING: Samuel S. Stewart and America’s Banjo
October 10, 2018 – September 27, 2019
Sousa Archives and Center for American Music, University of Illinois
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EVENTS AND TRAINING: Scrapbook Gems: Harry Partch Inside Out
November 1, 2018 – January 2, 2019
University Library Marshall Gallery, University of Illinois
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EVENTS AND TRAINING: Webinar: Determining the Right Format for Your eLearning Event Workshop
Thursday, November 8
1:30 – 3:00 p.m., 428 Main Library

Webinars, eCourses, live, on demand, micro and nano-learning – with so many options for eLearning, it can be tough to know where to begin.

In this new workshop, Dan Freeman, Director of ALA Publishing eLearning Solutions, will help you sort through your options and strategize ways to find what works best for you. You’ll learn the benefits and limitations of different formats and how to assess the goals of your event in terms of your different options, regardless of budget or resources.

About the Instructor

Dan Freeman is the Director for ALA Publishing eLearning Solutions. In this capacity, he has run hundreds of webinars and dozens of online courses for library audiences and been involved in all facets of their production, from marketing to content and presentation and assessment. He holds an M.S. in Library and Information Science from the University of Illinois at Urbana-Champaign and has worked in several different library environments.
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EVENTS AND TRAINING: Creative Connections
Thursday, November 8
12:00 – 1:00 p.m., 428 Main Library

Wednesday, November 28
12:00 – 1:00 p.m., 428 Main Library
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EVENTS AND TRAINING: Voice of Veterans
Friday, November 9
2:00 p.m., Marshall Gallery, Main Library

The Library will host the “Voice of Veterans” which will feature the University of Illinois Naval ROTC and speakers who are veterans of the armed forces.

Additionally, there will be a display in the north-south hallway featuring veterans.
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EVENTS AND TRAINING: ACRL Webinar – Evolving Strategic Partnerships for Teaching and Learning in the Academic Ecosystem
Tuesday, November 13
12:00 –1:00 p.m., 428 Main Library

Today’s college students are inundated with information that they encounter online and in-person. How do they make sense and make use of such information for their research? How can academic librarians foster an inquisitive learning culture? Instruction services have become important strategic priorities for academic libraries to consider. Now more than ever, librarians play a catalytic role in teaching information literacy, research, and critical thinking skills. From fact-checking to active learning techniques, librarians can promote information literacy as a transformative learning experience in collaboration with teaching faculty and other strategic partners beyond the one-shot workshop.

In this webinar, Dr. Nicole A. Cooke and Raymond Pun will share best practices, ideas, and approaches to proactively support teaching and learning initiatives through innovative educational programs and developments. From social justice to service-learning to sustainability, Raymond Pun will explore the opportunities to integrate important themes, activities, and exercises into the library’s instruction program, and to strategize ways to enhance the library’s role as a teaching partner. Approaches to creating a successful IL program from Credo’s IL Strategy Handbook will be explored as well. Dr. Nicole A. Cooke will provide opening remarks on the state of information literacy today from an LIS educator’s perspective.
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EVENTS AND TRAINING: NISO Webinar: Building Diversity in the Workforce 
Wednesday, November 14
12:00 – 1:30 p.m., 428 Main Library

This event will look at bias awareness and the difficulties of appropriately valuing diversity in a work environment. What are the implications for the library in terms of data collection, recruitment practices, and mentoring? How might library leadership encourage applicants from a broad spectrum of cultural backgrounds while avoiding any appearance of double standards? How might technology jobs in the library be made more appealing to a greater range of applicants?
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EVENTS AND TRAINING: Exploring the Unspoken Silences that Define Us as Individuals and Communities
Featuring Renée Baker
November 14, 2018, 5:00 – 6:30 p.m.
The Spurlock Museum Auditorium
600 S. Gregory Street, Urbana, Illinois
Admission: Free
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EVENTS AND TRAINING: LITA webinar – Positioning UX as a Library Service
Thursday, November 15
1:00 – 2:30 p.m., 428 Main Library

Building Community, Culture, and Capacity with a UX Lab.

University of Toronto Libraries opened a User Research and Usability (UX) Lab in September 2017, the first space of its kind on campus. The UX Lab is open to students, staff, and faculty by appointment or during weekly drop-in hours.

This 90-minute webinar will discuss:

  • Our rationale behind building a physical usability lab and why a physical space isn’t always needed (or recommended)
  • Our experience with community building efforts
  • How to raise awareness of UX as a service to staff and the University community at large
  • Evolution of the lab’s services
  • Next steps

This talk also discusses the difficulty faced when pitching new UX services to administration, provides a successful example, and examines why the pitch was successful.
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EVENTS AND TRAINING: 28th Annual Mortenson Distinguished Lecture
Monday, November 26
12:00 p.m., 106 Main Library

Join the Mortenson Center for International Library Programs for a lecture, “Evaluating the Impact of Rural Village Libraries in Uganda: A Mixed-Methods Narrative,” given by Dr. Valeda F. Dent.

More information at
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EVENTS AND TRAINING: Library Blood Drive
The blood mobile will be parked in the Undergraduate Library circle drive from 10:30 a.m. – 3:00 p.m., November 29.  Sign up on the Staff Calendar,
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If you would like to submit content for the December issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Wednesday, November 21, 2018.