Monthly Archives: August 2017

August Library Office Notes

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ANNOUNCEMENTS

HR NEWS

FACILITIES

EVENTS AND TRAINING

ANNOUNCEMENTS: University Librarian Note
Check back next month for a Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Library Friends Board
Scott Koeneman, Assistant Dean of Libraries for Advancement

As many of you may know, the campus is gearing up for a fundraising campaign. The official kickoff will be held Oct. 13 and will include events across campus, including at the Library. The goal of the campaign, which will run through 2022, is to create a higher level of understanding and urgency among donors. So you will all be seeing an increased level of activity and communication focused on building private support for the Library.

In preparation for this, we have formed the Library Board of Advocates. The board is made up primarily of alumni, but more importantly, people who have a strong connection to the Library and its mission. Each member has unique networks and connections and a desire to help build support for the Library.

As we move into the campaign, you will likely be hearing more about and from them and may well have the opportunity to meet with them and talk in more detail about your work and needs.

If you have a suggestion for someone who you think might make a good addition to the group, please don’t hesitate to reach out to me or anyone on the advancement staff.

The board currently includes:

  • Harvey Benenson
  • Wanda Dole
  • James Fessler
  • Douglas Fitzgerald
  • Peggy Huson
  • Lawrence Krupp
  • Richard Oram
  • Megan Shebik
  • Marjorie Stinespring
  • Pamela Calvetti VanBlaricum
  • Dan Whaley

Please contact me if you have any questions about the board or its members.
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ANNOUNCEMENTS: Library Friends Event
Scott Koeneman, Assistant Dean of Libraries for Advancement

One of the major events for Library Advancement each year is the Library Friends Event where we invite back our donors and friends to thank them for their support and to show some of the impact of their giving. The annual Library Friends event will be held Oct. 6 this year, the week before the official campaign launch. We will be using the opportunity to discuss the needs of the Library and we would once again like to invite Library units to highlight their work for donors to see.

As many of you recall from the last two years, the Library Friends who attended the event were struck by the breadth and depth of our holdings as well as the knowledge and passion of our librarians. That said, after conversations with cabinet and the advancement staff, we feel we’ve become victims of our own success, in that the event may have gotten too big and that it has become too difficult to see and appreciate everything. For that reason, we are limiting the number of exhibits this year and are asking units interested in participating to submit a proposal briefly explaining their exhibit. We are looking for interesting and interactive exhibits that highlight this year’s theme, the Sesquicentennial, or showcase a theme of fundraising. And, to allay any concerns, our goal will be to spread these opportunities among as many units as possible. If you aren’t in this year’s event, we will make an extra effort to get you into a future event. Additionally, whether your unit has an exhibit or not, all unit heads are invited to attend to mingle with the Library Friends and talk about the Library.

If you are interested in providing an exhibit, please drop me an email describing what you are thinking about and how it connects to one of the following areas. The first is the general theme of the event and the other four are the major themes of the campaign:

  • The Sesquicentennial, university or Library history
  • Finding solutions to the world’s challenges: This might include how you support faculty research or the research you or your unit is itself doing
  • A university of distinction: Highlighting this Library’s and your unit’s preeminence in its field, what makes it special compared to our peers, how is it building on that and imagining what’s next
  • Propelling bright minds: Our impact on students (graduate and undergraduate) and how we help them go on to become leaders and pioneers; as well as how we support the creativity of the faculty
  • A university at the heart of Illinois: How do we support intellectual activity across the state, nation, and world

This year, instead of a single speaker, we will have a panel on the history of the library and campus led by Prof. Fred Hoxie. It will again be held in the Main Library, either in 200 or 220, depending on where the projects in those rooms stand.

The event will begin at 6:30 pm, with remarks beginning at between 7:15 pm and 7:30 pm. We will conclude at approximately 8:30 pm.

I’m happy to answer any questions you might have. If anyone has special needs for their exhibit, please let us know.

Finally, thank you all for your past, and I hope future, involvement in this event.
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ANNOUNCEMENTS: “One Page, Two Minutes” Video Series
One new video was just added to a new collaborative video series featuring items from the Rare Book & Manuscript Library. See it here: http://go.library.illinois.edu/onepagetwominutes
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ANNOUNCEMENTS: FY17 Collections Budget Wrap Up
Tom Teper, Associate Dean for Collections and Technical Services

The University Library has finished wrapping up the FY17 materials budget. As has been the case in recent years, we swept all of the dribs and drabs and used the accumulated resources to address several needs that I believe made good use of the money that was left over. As is typical for this time of the year, I am sending out the following information in an attempt to ensure that everyone is in the loop on how we spent that remaining funding – dollars which we are not permitted to carry over. Many thanks to all of you for doing your best to spend out the resources that we have been allocated and kudos to everyone in Acquisitions, the Business Office, and the offices of the Big Ten Academic Alliance (BTAA) that had a hand in making our close run smoothly.

As for the residual funding left over after we cleaned up all of the late invoices, etc…, it was used in the following way this year:

  • The BTAA Cooperative Buying Pool Funding for FY17 – As in past years, this pays off our FY18 commitment to the BTAA, meaning that we can use these resources with some more thought and deliberation. In this coming year, the resources left locally in this budget will be used to support digitization activities through the Internet Archive, specifically those items that are rejected by our renewed effort to digitize content through Google. This assessment has been reduced to the original $250,000 for FY18.
  • Reveal Digital KKK Newspapers and Investment Fund Contribution – Continuing the strong support that Reveal Digital received from BTAA members for the Independent Voices digitization effort, we are supporting their digitization of numerous Klan publications from the early 1900s as well as supporting their Diversity & Dissent investment fund, a model that will support the digitization and public access to additional materials akin to those already digitized by Independent Voices. If you are interested in knowing more about Independent Voices (http://revealdigital.com/independent-voices/), the KKK project (http://revealdigital.com/kkk-newspapers/), or the Diversity & Dissent investment fund (http://revealdigital.com/diversity/), please look at the links referenced.
  • Alexander St. Acquisition – Leveraging this year’s funding, the University Library acquired six products from Alexander Street Press. They are not turned on and activated yet, but these five resources include:
    • Border and Migration Studies Online
    • Broadway HD Collection
    • Counseling and Therapy in Video, V
    • Ethnographic Sound Archives Online
    • Ethnographic Video Online, IV
    • Underground and Independent Comics, v. 2
  • Elsevier Major Reference Works – Using committed subject funds and end of year funding, we purchased the Major Reference Works in sciences, social sciences, and humanities listed below this message.
  • Gale’s Times (London) Digital Archive, 1986 – 2011 – The current product stopped coverage in 1985. This purchase extends coverage to 2011.
  • Society of Automotive Engineers Tech Papers Backfile, 1906 – 1997 – This one-time acquisition replaces a subscription product previously supported by the Library’s engineering funds, saving Engineering several thousand dollars annually.
  • IOP Ebook Offer – Wrap up funds completed the acquisition of available IOP ebook backfile content.
  • Open Textbook Network (OTN) Membership Contribution – This one-time payment helped CARLI fund a consortia-wide membership to the Open Textbook Network and provide opportunities for some of our own personnel to attend an upcoming meeting.
  • Internet Archive Scanning – There was a minor overage on IA scanning for the Google waterfall that was covered with end of year funding.
  • JSTOR and Muse Ebooks – Building on successful pilots with both Muse and JSTOR, some end of year funding was allocated to continue delivering ebooks from these providers to our patrons.
  • Yankee Book Peddler – A prepayment was made to YBP to support acquisitions in FY18.

 

In conclusion, I wanted to loop everyone in on where things stood with respect to our FY17 close. As always, please let me know if you have any questions.
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ANNOUNCEMENTS: Grant Interest Notification Form
Do you have interest in finding a grant or appropriate funding sources? Maybe you have a proposal idea, or would like a mentor to help you through the proposal process. Or, perhaps you would be willing to serve as a mentor. Please let the Library Grants Outreach & Training Working Group know by filling out the short Grant Interest Notification Form at https://illinois.edu/fb/sec/8601097. In addition, if you have any questions or concerns, connect with Kathie Veach.
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ANNOUNCEMENTS: Fall Orientations and Information Literacy Sessions
As we ramp up for fall orientations and information literacy sessions, Lisa Hinchliffe will be holding Instruction Office Hours on Monday, August 14, 1:00-3:00 pm in Library 428. An opportunity for advice on connecting with faculty, scoping the orientation session, or any aspect on teaching, assessing student learning, etc. Time/date doesn’t fit your schedule, email Lisa to set up an alternative.
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ANNOUNCEMENTS: Big Ten Academic Alliance Update – E-Resource Accessibility
As some of you may know, the Big Ten Academic Alliance has been spearheading an effort to begin conducting usability testing on commercially licensed electronic resources. There is an update on that program available here: http://www.btaa.org/projects/library/accessibility/reports. In addition, you may find the first several independent reports as well as responses from several of the vendors.
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ANNOUNCEMENTS: Academic Professional Promotion Implementation Team Meeting Minutes
The most recent meetings minutes of the APPIT are posted at http://www.library.illinois.edu/committee/workinggroups_subcommittees_taskforces_teams/ap_promotion_implementation_team.html.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
Detailed meeting minutes and work group reports are located here:
http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of August 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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FACILITIES: Facility Project Updates

Projects in Construction:

  • Grainger Engineering Library – Second Floor Wood Floor Overlay
    • Timeframe for the work is Summer 2018.
  • Horticulture Field Lab – University Housing – Orchard Street Roadway Improvement project
    • Ongoing. Phase 1 portion of street from Florida Avenue to north service drive complete.
  • Main Library – Room 220 Remodeling
    • Walls being painted, flooring removed, carpet install second week in August, light fixture relamping and cleaning complete, shades to be installed. Anticipated to be open for Fall semester 2017.
  • Main Library – Reading Room – Wall and ceiling painting
    • Painting contractor scheduled to start August 1st.
  • Main Library – IHLC Reconfiguration – Reading room, office and staff space
    • Summer 2017.
  • Main Library – Elevator Upgrade – E1 (northwest) summer 2017 and E5 (east) summer 2018
    • E1 taken out of service until November 3, 2017.
  • Main Library – Room 411 Conversion for Illinois Newspaper Project move from HPNL
    • In progress.
  • Main Library – Wayfinding Sign – finalizing input for ordering and graphic fabrication
    • Working on punchlist items.
  • Music and Performing Arts Library – Player Piano Restoration and Room Remodeling
    • Room creation in progress.
  • Veterinary Medicine Library – College Remodeling Project
    • Project completion August 2017.
  • University Press – Ongoing surplus furniture removal and collection handling for processing

Completed Projects:

  • Grainger Engineering Library – F&S Lighting retrofits – Complete
  • Horticulture Field Laboratory – University Archives NEH Grant Remodeling – Complete
  • Horticulture Field Lab – install water monitoring devices in vault/room 4 – Insurance coverage concerns – Complete
  • Main Library – Audubon Exhibit Case Replacement – Grand Stair 2nd Floor Landing – Complete
  • Main Library – Rare Book & Manuscript Library – Exhibition Space Remodeling – Complete
  • Main Library – HPNL Reconfiguration – Office Space – Complete
  • Main Library – Internet Archives – Relocate from 3rd floor of the Oak Street Library Facility to rooms 407 & 409 Main Library – Complete
  • Main Library – Reading Room – Historic paint analysis – Complete
  • Main Library – Corridor Painting – 4th Floor, West Basement and East Basement – Complete
  • Oak Street Library Facility – install additional door contacts for vault alarms – insurance coverage concerns – Complete

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: NISO Webinar: Spotlight on Supporting Access to the Internet in Under-Served Communities        
Wednesday, August 9, noon to 1:30 pm in 428 Library

This session will look at current activities by public library systems in attempting to extend Internet access to under-served communities and households. Many public library systems — both large and small — are experimenting with the loan of Wi-Fi hotspots. What have been the outcomes of such initiatives? How might libraries — whether in urban or rural environments — better support patron needs for access to the Internet in a world where the assumption is that everyone is mobile and constantly online.

The agenda and more information about the webinar can be found at: www.niso.org/news/events/2017/webinars/aug9_webinar/
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EVENTS AND TRAINING: Creative Connections
August 10, 12pm to 1pm, 428 Main Library
August 24, 12pm to 1pm, 428 Main Library

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EVENTS AND TRAINING: Webinar: Library Support for Entrepreneurship Initiatives, SPEC Kit 355
Wednesday, August 16, noon to 12:45, 428 Library
Vera Armann-Keown and Afra Bolefski, University of Manitoba

The purpose of this survey is to gather information about library services and resources provided to these types of entrepreneurship initiatives, funding models, staffing and administrative support, and uncover the unique challenges involved in supporting these initiatives, e.g. licensing; policies; depth and breadth of service; definition of “client”; private-sector involvement; information access and literacy; training; internal and external campus partnerships, etc.
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EVENTS AND TRAINING: NISO Virtual Conference: Research Information Systems: The Connections Enabling Collaboration
Wednesday, August 16, 2017, 10:00 –  4:00 p.m. (Central Time)

Many in the community have heard about the Research Information Systems (RIS); the next phase of development for the RIS is to network researchers in the interest of building strategic research initiatives and effective collaborations. This conference will look at the vision for and the progress being made in various initiatives (VIVO, REACH NC, and others). How might research information systems become more tightly integrated with workflow applications? The data captured in an RIS system is significant and should be driving increased functionality and accruing value. The event will spotlight entities that foster — through the development of resources or networks — the ability of researchers to identify and connect with collaborators for their work.

The agenda and more information about the webinar can be found at:
http://www.niso.org/news/events/2017/2017_virtconf/aug16_virtconf/ 
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EVENTS AND TRAINING: Library Graduate Assistant Training
Sign up for Library Graduate Assistant Training is now available via the training calendar at http://www.library.illinois.edu/calendar/staff/.  A training schedule is located at http://www.library.illinois.edu/training/resources/graduate_assistants/.

The mandatory orientation session is scheduled for Thursday, August 17th so that individuals can spend the first day of the contract, August 16, in their units. Sessions are held from August 17th through August 23rd. Please note that there are conflicting sessions on the morning of August 22nd, and supervisors will need to tell their graduate assistants which sessions they should attend. PLEASE register by August 11th so that we can ensure that there are enough handouts for everyone who attends. New staff, Academic Professionals and Librarians may register for sessions as well. ALL library employees are encouraged to attend sessions on the afternoon of Wednesday, August 22nd.  
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EVENTS AND TRAINING: LLAMA Webinar: “Leading with Emotional Intelligence”
Wednesday, 8/23/2017, 1:30 PM-3:00 PM (Central), 428 Library

This webinar will introduce the four elements of the emotional intelligence framework (self-awareness, self-management, social awareness, and relationship management), and will describe their component parts, discuss why they are critical to library leaders, and provide strategies and tips to better use and develop emotional intelligence.  Emotional intelligence is one of LLAMA’s 14 Foundational Leadership Competencies.

Visit http://www.ala.org/llama/llama-webinar-leading-emotional-intelligence for more information.
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EVENTS AND TRAINING: I Am Not A Robot: Using Emotional Intelligence to Humanize Virtual Reference Interactions
Thursday, 8/24/2017, 11:00 AM-12:00 PM (Central), 428 Library

RUSA’s Behavioral Guidelines for Reference and Information Services state that visibility and approachability, listening, and interest are required for successful reference transactions. As the number of online reference interactions continue to increase, librarians must rethink how to present these attributes to our patrons. This webinar will assert that improving emotional intelligence will improve our overall virtual communication. According to Mayer, Salovey and Caruso, individuals with high emotional intelligence often have a better ability to engage in sophisticated information processing. As virtual reference requires a multilayered skillset (reference, technology, customer services, communication) in a fast paced environment, virtual reference staffers with higher emotional intelligence will improve the experience for both practitioner and patron. This webinar will provide librarians and staff with an emotional intelligence toolkit to improve their virtual reference experience as well as provide tips for implementing a training program that incorporates emotional intelligence principles.

Visit http://www.ala.org/rusa/onlinece/not-a-robot for more information.
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If you would like to submit content for the September issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, August 25, 2017.