January Library Office Notes





ANNOUNCEMENTS: University Librarian Note 
I’ve temporarily suspended my Dean’s note for LON in light of the communications surrounding our response to COVID-19. Please see library.illinois.edu/staff/covid-19/ for the full list of notes that have come out. We will continue to adjust and respond to circumstances as they change, and I will send out notes on changes in the way we deploy our services and budget implications for the University and Library as the implications become clearer. I am ever grateful for the ways that you have all adapted and contributed to our engagement with the campus during the stay-at-home period, and I look forward to our being back in our library buildings with all of you.
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ANNOUNCEMENTS: Alma Squad Report
Michael Norman, Discovery Services Librarian and ILS Coordinator

Utilization of Mobile Access QR Code as Link in Primo Catalog
The December release of upgrades for Primo introduced the QR code in the catalog. The QR code appears in the upper right of any search results page. This allows users to copy QR as a link to a single record. In addition, a QR code can be produced for a canned search to promote and expose a set of records, search results, or collections. See the image below for an example with the QR button circled in the upper right of the display.

Monthly upgrades to Alma and Primo Catalog
Ex Libris pushes out upgrades to both systems the first weekend of each month. We do get access to the upgrades and changes in the UIUC Sandbox versions two weeks before the eventual roll out to our Production versions.  To see the new changes, Ex Libris posts release notes in their Knowledge Center documenting the changes and fixes coming in the next release. You can see Alma Release Notes here: https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2020
and for Primo VE: https://knowledge.exlibrisgroup.com/Primo/Release_Notes/002Primo_VE/2020

Integration of InterLibrary Loan (ILL) into Primo Catalog and Alma Linkresolver Service
We continue to integrate the InterLibrary Loan service into the Primo. In Alma/Primo, the Linkresolver service is integrated and managed in Alma. Unlike SFX, when clicking on the Discover UIUC Online in the indexing and abstracting services (EBSCO, ProQuest, Scopus, Google Scholar, Microsoft Academic, PubMed, etc.), the Alma Linkresolver determines if the Library has full-text access or not. If the service does not determine the Library has access (inventory), it generates an InterLibrary Loan request link. Sometimes, the appearance of this Linkresolver page is taking 10-12 seconds to appear. Ex Libris announced there should be improvements in this lag time with the January 2021 upgrade. 

Web Browser compatibility Issues with Primo Catalog
Intermittently, there are times we are having compatibility issues with the Primo Catalog and the latest versions of web browsers when logging into one’s My Account. Primo should be compatible with these browsers, e.g. Safari, Chrome, Firefox, and Microsoft Edge (they do note issues with Microsoft Internet Explorer 11 version). If you encounter this issue, 1) check to see if the latest version of these browsers is being used and/or 2) institute a refresh of the page if results in My Account are not showing properly (Control button and F5 to refresh).
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ANNOUNCEMENTS: Progress of the Undergraduate Library/Main Library Integration Working Group
The Undergraduate Library/Main Library Integration Working Group has met a number of times and has agreed upon four sub-group topics: Consultations & Programming; Instruction; Study and Other Student Focused Spaces; and Logistics & Operations. Charges were written for each sub-group, and members have been appointed (full lists included below). There was a large group meeting of all members the Thursday before Winter Break where we talked about plans for moving forward with our work and took questions from sub-group members. The co-leads of each group have planned meetings throughout Spring, starting in January. Sub-group reports are due in April, and the final report will be due in May.

Consultations & Programming
Sara Holder – co-lead
Antonio Sotomayor – co-lead
Eric Kurt
Janis Shearer
Sara Benson
Carolyn Wisniewski
Gregg Homerding

David Ward – co-lead
Kelli Trei – co-lead
Merinda Hensley
Alex Cabada
Jess Hagman
Alex Deeke
Joe Lenkart

Logistics and Operations
Mary Laskowski – co-lead
Tom Teper – co-lead
Cherie Weible
David Morris
Nancy O’Brien
Geoff Ross
Esra Coskun

Undergraduate Student-focused Study Space
Kirstin Johnson – co-lead
David Ward – co-lead
Paula Carns
JJ Pionke
Michelle Self-Ballard
Mara Thacker
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ANNOUNCEMENTS: Grants and Contracts: Proposal submission guidance and Principal Investigator (PI) Handbook
It is important to ensure that all projects are properly resourced either via grant funding or other institutional commitments and to comply with University and Library policies.  When developing proposals or working with proposers from other units/colleges or institutions, please consult with the appropriate partners, such as associate and assistant deans/directors, and unit heads to ensure that technology, facilities, and other project support needs have been assessed and incorporated into the budget planning. In addition, please contact Wendy Balthazor (balthazr@illinois.edu) when you or another unit are planning/considering a proposal.

Sponsored Programs Administration (SPA) has released an updated Principal Investigator (PI) Handbook.  The PI Handbook is designed to provide all investigators, especially new faculty, with guidance on sponsored project related policies and practices, to serve as a quick reference for general questions, and to identify helpful resources.  The PI Handbook is available on the SPA website: http://sponsoredprograms.illinois.edu/education-outreach/principal-investigator-handbook
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the December LTOTM at https://emails.illinois.edu/newsletter/2139906160.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including workgroup reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence
Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.
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For a complete list of projects in planning and construction, please see https://wordpress.library.illinois.edu/staff/facilities/.
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HR NEWS: Vacancies

  • Visiting Project Conservator – Visiting Academic Professional (one year appointment) –Preservation Services Unit – Closes 1/22/2021
  •  Visiting Design & Materials Research Librarian and Visiting Assistant Professor – Visiting Assistant Professor – Ricker Library of Architecture and Art – Closes 1/29/2021
  • Director of Diversity, Equity, Inclusion & Accessibility (DEIA) – Academic Professional – Business and Human Resources Service Center (BHRSC) – Closes 2/12/2021

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HR NEWS: Searches Completed

  • ACS Electronic Resources, FAC – Tom Teper, Chair
    Kick-off meeting scheduled for May 20, 2020. EC approved position. IHR approved JD July 1, 2020. Live on job board with closing date of August 21, 2020. Phone screenings held Sept 30, Oct 5, Oct 6 & Oct 7. Virtual interviews held Nov 11, 16, and 17. Offer Pending
  • Undergraduate Teaching and Learning Library – Undergraduate Library – Sara
    Holder, Chair Kick-off meeting scheduled for February 25, 2020. EC approved position. Live on job board with closing date of April 10, 2020. Closing date extended to May 15, 2020. Phone screenings held June 1, June 2, June 3, June 4 & June 8. Virtual interviews scheduled July 17, July 20, July 22 & July 23. Offer extended to Alex Deeke. Started Nov 16, 2020.
  • Head, Scholarly Commons – Scholarly Commons, FAC – Kyle Rimkus, Chair
    Kick-off meeting scheduled for March 24, 2020. Interim Head position offered to Sara Benson: Phone screenings held 9/9 & 9/10. Virtual interviews held Sept 30, Oct 1, Oct 2 & Oct 6. Offer extended to Michelle Reed. Start date March 16, 2021.

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HR NEWS:  Searches in Progress or Pre-announcement

  • Asst. Dean of Business and Human Resources, AP – Mary Laskowski, Chair
    Kick-off meeting scheduled for May 19, 2020. On Hold. Live on job board with closing date of August 28, 2020. Phone screenings held Oct 1, Oct 5, Oct 9 & Oct 15. Virtual interviews held Nov 18, Nov 24, Dec 3, Dec 8 and Dec 9. Pending recommendation for hire
  • ACS Cataloging Coordinator, AP – Mara Thacker, Chair
    Kick-off meeting scheduled for May 13, 2020. EC approved position. IHR approved JD Oct 7, 2020. Live on job board. Closed Nov 6, 2020. Phone screenings scheduled for Jan 4, Jan 5, Jan 6 & Jan 7, 2021.
  • Student Success Librarian – Undergraduate Library, FAC – Sara Williams, Chair
    Kick-off meeting scheduled for February 19, 2020. EC approved position. Live on job board with closing date of March 27, 2020. Closing date extended to May 1, 2020: Vacancy Suspended until further notice. Kick-off meeting held 10/29/2020. Live on job board. Search closed Dec 11, 2020. Search committee reviewing applicants
  • Director of Diversity, Equity, Inclusion and Accessibility – Business and Human Resources Services, AP – Cindy Ingold, Chair
    Kick-off meeting scheduled for March 5, 2020. Position description pending approval. Vacancy Suspended until further notice. Kick-off meeting held Oct 28, 2020. Awaiting
    for EC to approve JD. EC approved JD. Awaiting IHR approval to post.
  • Visiting Design and Materials Research Librarian – Ricker Library, FAC – Kirstin Dougan Johnson, Chair
    Kick-off meeting scheduled for April 14, 2020. Vacancy Suspended until further notice. Kick-off meeting held Nov 2, 2020. Awaiting for EC to approved JD. EC approved JD. Live on job board with a closing date of Jan 29, 2021.
  • Library Assessment Specialist, AP – Sara Benson, Chair
    Kick-off meeting scheduled for May 4, 2020. Vacancy Suspended until further notice. Kick-off meeting held Nov 4, 2020. Awaiting IHR JD approval.\
  • Visiting Project Conservator, AP – Tom Teper, Chair
    Kick-off meeting held Nov 5, 2020. JD approved by EC. Live on job board with closing date of Jan 22, 2021.

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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Events and Training: Annual Library Recognition Event
January 13 at 8:30 AM

This event will be held virtually. There will be an optional virtual coffee in small groups
beginning at 8:30AM until the event formally starts at 9:00AM. Our guest speaker will be Dr. Sean Garrick, Vice Chancellor for Diversity, Equity, and Inclusion. Following Dr. Garrick’s talk, there will be a recognition of service years, new employees, and a presentation of the Library Outstanding Academic Professional and Civil Service awards. We encourage everyone to attend!

8:30      Optional virtual coffee in small groups
9:00      Opening comments and welcome by Dean Wilkin
9:10      Guest speaker Dr. Sean Garrick, Vice Chancellor for Diversity, Equity, and Inclusion
9:30      Introduction of new Library employees
9:35      Acknowledge Outstanding AP & Civil Service Award Recipients
9:40      Acknowledge Service Milestones
9:50      Acknowledge retirees
10:00    Closing
10:30    Libraries open

Service Year Recognition Recipients:

5 Years
Susanne Belovari
Clara Chu
Adam Doskey
Kirsten Feist
Krista Gray
David Griffiths
Aneitre Johnson
Hueih-Lirng Laih
Jake Metz
Chloe Ottenhoff
JJ Pionke
Tiffany Rossi
Celestina Savonius-Wroth
Rosemary Trippe
Preston Wright

10 Years
Erik Chapman
Sarah Christensen
Joseph Lenkart

15 Years
Vicki Sparks

20 Years
Stephanie Baker
Lee Galaway
Tony Hynes
Mary Laskowski
Kim Lerch
Chad Lewis
Lisa Miller
Wendy Shelburne
Ellen Swain
Elonda Towns
David Ward
Cherie Weible

25 Years
David Pherigo

30 Years
Tim Cole
Lisa Romero

40 Years
Jeff Loftiss

More information about the event and the Zoom invite were shared via a LibNews email from Skye Arseneau on December 17.
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Events and Training: NISO Webinar – Libraries and University Publishing Operations
January 13 at 10 AM

In a variety of (mostly US) universities, presses have been brought under the auspices of the library. What insights do libraries have to offer about the processes of manuscript acquisition or production workflow? What innovations have they introduced? Is scholarly communication being changed by this shift? Is it working? This Roundtable Discussion will bring together representatives from presses and libraries to spotlight successes and lessons learned.

Please email training@library.illinois.edu for login credentials or recordings
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Events and Training: Kaltura: Making Instructional Videos
January 13 at 1 PM

You are invited to participate in a training to learn about how to create online learning
objects, in this case, videos.

This training event will be led by Alan Bilansky (Technology Services), he is an expert in
Kaltura and MediaSpace and teaches for the Savvy Researcher.

The agenda:

  • An introduction to the Kaltura software and how to get started in making videos
  • How to upload videos to MediaSpace
  • How to share and publish the videos
  • Best practices for creating online learning objects (in this case, videos)
  • We have scheduled for 90 minutes so there should be plenty of time for questions

Registration: https://forms.illinois.edu/sec/59858644
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Events and Training: WebTools and Alchemer: Choosing Between Survey Tools
January 15 at 1:30 PM

Dawn Owens from CITL will teach the basics of using WebTools and Alchemer (this is the new name for SurveyGizmo) for survey research. The first hour will be dedicated to WebTools and Alchemer will be presented during the second hour and you may choose what works best for you.

Registration: https://forms.illinois.edu/sec/591691269
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If you would like to submit content for the February issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by January 15, 2021.