December Library Office Notes





ANNOUNCEMENTS: Library Building Project Update – 12/1/2022
Tom Teper, Associate University Librarian for Collections and Technical Services | Project Manager, Library Building Project

Project Meetings and Updates for December 2022
In addition to weekly meetings among library project leads and our F&S Project Manager, during the month of November, representatives from the University Library, University Administration, and Facilities and Services met on several occasions to discuss elements of the project:

  • November 4th: 50% Design Updates Meeting
  • November 14th: Furniture, Fixtures, and Equipment Meeting – Onsite review of proposed furniture, fixtures, and equipment for proposed building.
  • November 16th: Shelving Update – Review of proposed shelving and discussion of next steps for project.
  • November 28th: 50% Design Review Meeting – All-day, comprehensive review of comments received on 50% construction documents with focus on code, architecture, interiors, structure, site planning, civil engineering, landscaping, parking, HVAC, plumbing, and fire protection.
  • November 29th: 50% Design Review Meeting (cont.) – Three-quarters day, comprehensive review of comments received on 50% construction documents with focus on electrical, technology, AV, and LEED standards.
  • November 29th: 50% Design Review Cost Estimate – Review of updating pricing estimate for the project to date.

Project-Related Meetings Scheduled for December 2022 (as of 11/29/2022)
In addition to weekly meetings among library project leads and our F&S Project Manager, during the month of December, the only scheduled project meetings include: 

  • December 13th: AV/IT Meeting – Follow-up meeting to further discuss the anticipated AT/IT development for the facility.

Other Activities
Personnel within the Library continue to meet on a bi-weekly basis to touch base on progress, and members of the Library’s Administration continue meeting with Capital Programs project team on a weekly basis to check on progress associated with this project.

Efforts to barcode and improve inventory management continue. The Special Collections Division is continuing work related to their opening exhibit. In addition, unit representatives are beginning the process of mapping collections into the planned shelving layouts. This will be a multi-month endeavor that should be completed in the late spring 2023.

Proposed Project Schedule
As the project progresses, the schedule becomes increasingly more detailed and accurate going forward. At present, the schedule below outlines dates going forward for the development of construction documents (CD), their review, the bidding and negotiation phase, construction, and post-construction. This schedule was updated and is accurate as of June 8th, 2022.

Nothing to report.

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ANNOUNCEMENTS: Cheers for Peers
Cheers for Peers is a library recognition program that allows Library employees to quickly recognize a co-worker by answering three questions on the Cheers for Peers form. The person that has been cheered will receive a certificate to celebrate their recognition along with a small gift. All Library employees (including Extra Help, Academic Hourly, Graduate Hourly, Student, visiting and permanent appointments) are welcome and encouraged to recognize their co-workers.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

  • Stuart Albert
  • Evan Barber
  • Sarah Blanco
  • Aneitre Johnson
  • Marina Kolodyazhnaya
  • Hannah Williams
  • Jen-chien Yu

To view the full Cheers for Peers submissions please view the Growing People blog.

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

A short time ago in campus libraries not very far away at all, Fall 2022 Sweeps Week (October 17–23, 2022) took place. Sweeps Week is a semesterly event during which Library Assessment, with the help of librarians and staff across campus, gathers data with which to evaluate the use of library resources and facilities. This factoid concerns wi-fi use in the Main, Grainger, and ACES libraries during Sweeps Week. It follows two previous installments of Sweeps Week wi-fi analysis: November 2021 and April 2022.

The graph represents the number of wi-fi sessions by library during Sweeps Weeks in the semesters between fall of 2019 and fall of 2022. A wi-fi session occurs when a library patron’s device – smartphone, computer, game console, etc. – connects to the library wi-fi. During Fall 2022 Sweeps Week, wi-fi sessions in the Main, Grainger, and ACES libraries were more numerous than they had been since Spring 2020 Sweeps Week.

The direct comparison of Fall 2021 (October 11–17, 2021) and Fall 2022 Sweeps Weeks in the bottom part of the graphic demonstrates that not only were there more wi-fi sessions overall in fall of 2022, but that these sessions were longer both on average and in total. Additionally, data exchange in 2022 was nearly double data exchange in 2021. This data is from the Main, Grainger, and ACES libraries only.

Graphic created and text written by Virginia Haverstic, Library Assessment Graduate Assistant. Wi-fi data provided by Library IT, Chuck Hayes, and Uros Marjanovic.

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Meeting Minutes
Minutes from past DEIA Task Force meetings are online on the Task Force web page.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:

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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please see

Also, please note the most recent news about the internal demolition taking place on the Undergraduate Library Building: 

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HR NEWS: Filled Positions

  • Christina Bonse – Office Support Associate – Dean’s Office – 10/31/2022
  • Elisabeth Paulus – Senior Library Specialist – Interlibrary Loan & Document Delivery – 11/9/2022
  • Samantha Lechowicz – Library Specialist – Acquisitions & Cataloging Services – 11/14/2022

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HR NEWS: Departures

  • John Wilkin – Dean of Libraries & University Librarian – Library Administration – 11/30/2022

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HR NEWS: Civil Service Vacancies

  • Senior Library Specialist – History, Philosophy, & Newspaper Library – Decision Soon
  • Distribution Clerk – Library Facilities – Interviews
  • Library Operations Associate – Central Access Services – Interviews
  • Library Operations Associate – Acquisitions & Cataloging Services – Posting Soon
  • Library Specialist – Ricker Library of Architecture & Art Library Facilities – Posting Soon

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HR NEWS: Academic Professional and Faculty Open Postings

  • Visiting Newspaper Content Coordinator – History, Philosophy, & Newspaper Library, AP – Shelby Strommer, Chair
    Live on the job board with a closing date of 12/9/2022
  • Information Sciences Librarian – Social Sciences, Health, & Education Library, FAC – Sara Benson, Chair
    Live on the job board with a closing date of 1/18/2023

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit

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EVENTS AND TRAINING: Introduction to LibGuides Training
December 1 at 1 PM

This hands-on training session is intended for anyone who has, or will have, responsibility for creating and maintaining LibGuides in their library unit, including those new to LibGuides and those looking to refresh LibGuides skills. Access to your unit’s libApps account is required for this session, and is open to all library staff and GAs.

In this session, participants will…

  • …learn what LibGuides are and best practices
  • …learn how to access, create, edit, and maintain accessible unit LibGuides
  • …learn where and how to receive LibGuides help and support

Questions about this session, and other LibGuides queries, may be directed to

Related LibGuide: Getting Started with LibGuides by Teaching, Learning, and Academic Support Library

Please register for this training via the Library Employee Calendar Event

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Zoom information for all Fall 2022 Hub Training workshops were shared via LibNews email from Sara Holder on September 1.

  • Working with Users with Disabilities
    December 6 at 2 PM & December 9 at 3 PM
    Who should attend: All 1st year GAs & anyone who hasn’t attended this training before or who wants a refresher
    Instructor: JJ Pionke
    This training will not be recorded.
    Please contact Sara Holder if you have questions about this training.
  • Chat Transcript Review
    December 13 at 2 PM & December 16 at 3 PM
    Who should attend: All 1st year GAs & anyone who hasn’t attended this training before or who wants a refresher
    Instructor: Piper Martin
    This training will be recorded.
    Please contact Sara Holder if you have questions about this training.

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EVENTS AND TRAINING: Ambassador Program Meet and Greet
December 7 at 9:30 AM in Room 106 Main Library

It starts with us! Join us for a meet and greet with tasty treats! Meet the current Library Ambassadors, learn about the Library’s Ambassador Program and how you can become an Ambassador!

To help engage and recruit more Library employees to serve as Ambassadors, especially Civil Service employees (where we face the greatest need), we would like you to join us for a meet and greet to talk with current Ambassadors and learn more about the program. Light refreshments will be available.

The Ambassador Program matches newcomers to the Library to an existing employee (“Ambassador”) to help them feel welcome, enable them to more quickly build connections to the community and campus, and learn about Library culture. If you are interested in applying to be an Ambassador, please go to the following URL to review the criteria for becoming an Ambassador and submit your application:

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EVENTS AND TRAINING: Women in Science Lecture Series: Dr. Clarion Mendes 
December 8 at 12 PM

The University of Illinois Archives is hosting a monthly virtual Women in Science Lecture Series that will feature speakers from across the University of Illinois at Urbana-Champaign’s diverse and multidisciplinary scientific enterprise. December’s lecture will be given by Dr. Clarion Mendes. Clinical Assistant Professor of Speech and Hearing Science, Dr. Mendes will present on her work on speech-language pathology and gender affirming communication for transgender individuals. Registration link: 

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EVENTS AND TRAINING: Residence Hall Libraries’ Build-a-Book Event
December 8 from 12:30 PM – 2:30 PM and 3 PM – 5 PM

The Residence Hall Libraries and University Library Invite you to Build-a-Book this Reading Day. Make and decorate a blank book to give as a holiday gift for a family member, friend, or yourself! All supplies – and snacks – provided. This event will be held from 12:30-2:30 PM at the Illinois Street Residence Hall in Room 50A/B and from 3-5 PM at the Student Dining and Residential Programs Building Room 2050.

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EVENTS AND TRAINING: RBML Holiday Open House and Print Crawl
December 8 from 3 PM to 5 PM

Drop by the RBML on Reading day between 3 and 5pm to view some rare book favorites, enjoy a few refreshments, and hand-print your own relief-printed holiday card on our tabletop proofing press! Then, make your way over to Skeuomorph Press at the Champaign-Urbana Community Fab Lab, located at 1301 S. Goodwin Ave., to print letterpress text inside your card! Additional information can be found at this event listing.

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EVENTS AND TRAINING: NISO Webinar: Collaboration and Partnerships at Scale
December 14 at 10 AM

Acquisitions, consolidations, partnerships — all are increasingly common in the information community, and all can create consternation for individuals and organizations alike. Why is bigger always assumed to be better? What does it really mean to improve the scalability of a business entity? Attendees will hear from a variety of professionals and consultants active in the information industry, benefiting from their experiences of and insights into the opportunities as well as the risks associated with these sorts of major changes.

Please email for login credentials or recordings.

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If you would like to submit content for the January issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by December 16, 2022.