August Library Office Notes






ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Prizes, Awards, and Contests – Oh My!!
There have been a number of contests and competitions lately that involve giving out prizes or awards to students. In many cases this is an easy non-invasive process, and quickly discussed in a matter of moments. In others, it can involve possible agreements, Legal Counsel, and the Office of Technology Management. Additionally, if prizes are to be distributed to foreign national participants, the IRS requires that we collect information from the recipient in advance of the receipt of the prize.

If you are contemplating a contest or competition that will involve either a prize or award, please contact Kathie Veach in BHRSC for assistance. She can assist with the process; each contest does need to be evaluated on a case by case basis.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of July 27, 2018 (click on the graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: Vacancies

  • Library Specialist: CAM – Music Cataloger, interviewing
  • Library Specialist: CAM – Music & Microfiche, interviewing
  • Library Specialist: CAS – interviewing
  • Library Specialist: CAM – Slavic/Central Asian language specialty – interviewing
  • Library Specialist: SSHEL – interviewing

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IT NEWS: Reminder: Send Us Your Ideas

Library IT has an Idea Form to collect new or innovative ideas or any suggestions for improvements. When ideas are submitted they go to an OTRS queue that is reviewed monthly by Library IT. We will discuss submissions and take steps to bring involved Library stakeholders into the conversation.

Since the inception of the Idea Form in Spring of 2017, 23 ideas have been submitted with 18 of those ideas resulting in completed projects, including:

  1. Created a remote desktop gateway to allow access for off campus partners, and to provide specialized software for Library faculty and staff.
  2. Setup a platform to research social media feeds.
  3. Began a pilot to move the Medusa repository to Amazon Web Services.
  4. Created a proof of concept application for identifying campus design resources for the Siebel Center for Design (SC4D).
  5. Replaced the Library room reservation system and staff events calendar with LibCal.
  6. Improved the development and deployment processes for managing digitized content.
  7. Deployed servers in support of an NEH grant to digitize “The Cybernetics Thought Collective”.
  8. Created processes for safely researching computers donated by historical figures (Michalove laptop VM).
  9. Supported a pilot to examine BitCurator as a tool for digital forensics.
  10. Improved usability for many Library websites.
  11. Supported visualization projects for library catalog data.
  12. Consulted on technology needs for research on crowdfunded comic books.
  13. Consulted on a platform for research collaboration.
  14. Supported platforms for metadata manipulation.
  15. Assisted with publishing data sets following the BibFrame 2.0 data model.
  16. Developed software to automate processes at the Oak Street Library Facility.
  17. Assisted with technology to help analyze the Library collection in its entirety.
  18. Provided technology and consulting support for the Distributed Museum (

Keep the ideas flowing — Idea Form!

As usual, if you encounter problems or need help with any technology-related issue, please contact the Library IT Help Desk:
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FACILITIES: Facility Project Updates

  • ACES Funk Library – Interior Signs – Installing main wayfinding signs – lower level through 5th
  • Grainger Engineering Library – Cellular Signal Amplification – Technology Services, F&S, Verizon Wireless and AT&T has installed components in the lower level and exterior mechanical canyon to improve cell service in the lower level of the building – complete
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling painting – F&S funding approved. F&S Building Services Workers – Flooring Crew will start their work August
  • Main Library – 1st Floor Central Service Point – Phase I remodeling given OK to proceed by Illinois Historic Preservation Agency further review and approval will occur as architect completes designs.  Architect hiring in progress.
  • Main Library – Elevator Upgrade – E5 (east) summer 2018.  The project is a Campus wide multiple elevator upgrade project.  The elevator cabs and controls for E5 elevator will be upgraded to provide reliable transportation throughout the Main Library.  E5 is out of service.  Completion scheduled for mid-August 2018.
  • Main Library Rooms 230 & 244 Remodeling – F&S shops completing punchlist items. Completion – August 2018
  • Music and Performing Arts Library – Roof Replacement – Roof replacement of the portion of the building over the library. Complete
  • Ricker Library – Flooring Replacement – Replace existing linoleum with polished concrete floor.  Furniture, fixtures and equipment have been moved out along with the majority of the collection to temporary space.  Floor polishing is complete.  Reinstall furniture, fixtures and collection complete.  F&S shops working on punch list items.
  • Ricker Library – Shelving – Additional components have been ordered for the reuse of the Grainger Engineering cantilever shelving system – Complete
  • Undergraduate Library – Room 289 Conversion – Furniture order, Technology Services has vacated the room and the space is ready for furniture installation and AV installation – August 2018
  • Undergraduate Library – Tech Desk and Media Commons Reconfiguration – Tech Desk and reconfigure the Media Commons staff area. Installation – August 2018

For a complete list of projects in planning and construction, please see:
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit
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EVENTS AND TRAINING: NISO Webinar: Discovery: Where Researchers Start 
Wednesday, August 8
12:00 – 1:30 p.m., 428 Main Library

If the discovery resources available via the library don’t necessarily serve as the faculty’s starting line for launching cutting-edge research, then what’s the next step? Published in early 2017, ITHAKA’s US Library Survey of roughly 1,500 institutional libraries indicated a diminishing expectation that the institutional library will be the starting point for researchers. What does that suggest for content providers and for library professionals? How does a library know that faculty are using something else? How can libraries draw upon that knowledge of researcher preferences to improve their own services?

Confirmed Speakers:
Joelen Pastva, Head, Collection Management and Metadata Services, Galter Health Sciences Library, Northwestern University;

Karin A. Wulf, Professor, History and Director of the Omohundro Institute, College of William and Mary;

Robert Sebek, Collections Technology Specialist, Virginia Tech University Libraries.
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EVENTS AND TRAINING: Creative Connections
Thursday, August 9 – Megean Osuchowski and John Laskowski, Library Website Scavenger Hunt
12:00 – 1:00 p.m., 314 Main Library

Wednesday, August 22 – Martha Degutis – 3-D snowflakes
12:00 – 1:00 p.m., 428 Main Library
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EVENTS AND TRAINING: Library Graduate Assistant Training
Sign up of Library Graduate Assistant Training is now available via the training calendar at

The mandatory orientation session is Thursday, August 16. Sessions are scheduled August 16 through August 22. Please note that there are conflicting sessions on the morning of August 22, and supervisors will need to tell their graduate assistants which sessions they should attend.

PLEASE register by August 11 so that we can ensure that there are enough handouts for everyone who attends. New staff, Academic Professionals and Librarians may register for sessions as well. ALL library employees are encouraged to attend sessions on the afternoon of Wednesday, August 22. 
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EVENTS AND TRAINING: “3 Minutes to Live” Workshop
The University Library is participating in active shooter training, “3 Minutes to Live”. This training is optional but strongly recommended by the University of Illinois Police Department and supported by Dean John Wilkin.

A training session specifically for Library faculty and staff is being offered 8:30 a.m. to 4:30 p.m. on Thursday, August 23 (boxed lunch provided). The training will be held at the ILEAS building at 1701 East Main Street, Urbana, 61802 (on Main St, close to the Champaign Humane Society). There is free onsite parking, and the ILEALS building is serviced by the Green and Gray bus routes (more info available at

You may already be familiar with this training, which is often featured in E-Week, the campus HR newsletter, or UIPD social media. For more information about the training, see A number of staff in the Library have already completed the training, if you would like to speak with someone about the class and its impact, just let Zoe Revell know.

Attendance at the session counts as time worked. Please check with your supervisor before registering so that the needs of the unit may be considered with your participation.

Please register by August 17. To register, go to the Library staff calendar:

After you register, you will receive information about ordering your preference for lunch.  Water and coffee are available all day, and there is also a snack machine. You are welcome to bring your own snacks as well.

If you have any questions, please contact Zoe Revell.
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EVENTS AND TRAINING: Introduction to LC Faceted Vocabularies for Music Resources Webinar
Wednesday, August 29
1:30 – 3:00 p.m., 428 Main Library

This 90-minute workshop introduces catalogers to three new Library of Congress vocabularies as they apply to music resources – the Library of Congress Medium of Performance Thesaurus for Music (LCMPT), the Library of Congress Genre/Form Thesaurus (LCGFT), and the Library of Congress Demographic Group Terms (LCDGT). These innovative tools enable faceted access to music materials via library discovery environments. In this workshop, you’ll learn how to search and navigate these vocabularies, apply MLA best practices for assigning terms in current cataloging, and how to code the terms in MARC21.

Catalogers of all levels of experience with the vocabularies will benefit from this comprehensive overview.
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If you would like to submit content for the September issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, August 24, 2018.