October Library Office Notes





ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Library Building Project Update – 10/1/2019
Tom Teper, Associate Dean for Collections and Technical Services

Committees and Working Groups – Programming the Main Library
In September, the Programming the Main Library Working Group concluded its series of scheduled meetings with all units projected to be part of the Main Library Building post-construction. Intended to provide an open setting in which any attendees can learn about the project, voice concerns, and provide additional input into the process, members of the working group heard impressions about the project and its vision, learned about perceived strengths and weaknesses, and generally sought to develop a better understanding of how the proposed models would influence further discussions. Next steps in this process include beginning analysis of the feedback.

During September, members of the working group reviewed and submitted comments on the preferred scenario received from JLK and brightspot.

Kirstin Johnson chairs the working group, and more information on its efforts can be found here: https://www.library.illinois.edu/staff/committee/the-library-as-catalyst-project-programming-the-main-library-building-wg/. Questions or comments can be directed to the group at any time.

Committees and Working Groups – Collection Management Working Group
Taking over from the Managing the Library’s Collections WG, the Library’s standing Collection Management Working Group met in September to begin digesting recommendations from the project WG and integrating some of the recommendations into its broader operations.

The Managing the Library’s Collections Working Group’s final recommendations are here: https://www.library.illinois.edu/staff/committee/the-library-as-catalyst-project-managing-the-librarys-collections-wg/. Ongoing communications about the Collection Management WG’s work will be forthcoming.

Committees and Working Groups – Special Collections Research Center (SCRC)
The Special Collections Research Center (SCRC) Working Group continued meeting through September, and as the month wrapped up began preparing comments for the Part 2 Conceptual Design received from JLK and brightspot on September 25, 2019. Comments on this submittal are due on October 4, 2019.

Following this comment period, JLK and brightspot will work on development of a preferred scheme due to the campus on October 25, 2019.

The framework under which these and other working groups directly associated with this project will work is posted here: https://www.library.illinois.edu/staff/committee/the-library-as-catalyst-project-a-framework-for-working-groups-and-input-solicitation/.

Committees and Working Groups – Library Consultation Working Group (Campus Level Cmte)
Members of the campus’ Library Consultation Working Group met in September to discuss the preferred scenario for the Main Library Building. Comments from this working group were sent to JLK and brightspot via our campus liaison.

As this part of the project moves toward conclusion, the LCWG plans to hold a townhall on October 10, 2019 in the Illini Union. This open forum is intended to solicit further feedback and comments from the campus community that will be included in further project development.

As the timelines for the two consulting reports on the Main Library and the Special Collections Research Center diverge, the group is planning on continuing under a slightly different membership and charge in order to ensure that members who are interested can continue participating with a more particular focus on the final parts of the Special Collections Research Center project.

Contracts and Firms – Main Library
As noted in earlier updates, the University Library is working with Chicago-based Johnson, Lasky, Kindelin (JLK) Architects and brightspot to develop the program for the Library Building Project. More information on JLK Architects, including information on other projects they have helped develop, can be found on the company’s website: http://www.jlkarch.com/. Brightspot Strategy’s website can be found here: https://www.brightspotstrategy.com/.

Following the March 14, 2019 kick-off meeting, activities moved forward at a reasonable pace with JLK and brightspot personnel on-site to lead three days of visioning activities focused on the Main Library Building. These sessions took place on May 14 – 16, 2019, and follow-up calls/discussions have been held with members of project leadership and the firms on May 22nd and 24th. These Main Library Building-centered activities are occurring as part of the Validation, Programming, and Space Planning Activities in the schedule below. The Library received 50% documents from JLK and brightspot in early June and responded with comments ten days later. We received 75% documents in early July and responded with comments in the middle of the month. On July 26th, the firms submitted three different sets of drawings outlining options for conceptual plans. The drawings were all posted in 220 from Tuesday, July 30th through Friday, August 2nd. Comments on these three versions were all recorded and conveyed to JLK and brightspot along with comments from the Programming WG in order in order to be taken into consideration as they developed a Final Preferred Scheme that was delivered on September 6th, 2019. A final call involving the consultants and campus leadership is scheduled for October 3, 2019. When this is concluded, the consultants will finalize their document with the Final Preferred Scheme.

Contracts and Firms – Special Collections Research Center
As noted in previous updates, the Library established a contract with JLK and brightspot for the Special Collections Research Center that would parallel the Main Library process. That contract was established in early June and a kick-off meeting was held with JLK and brightspot representatives on June 19, 2019. Following this kick-off meeting, a series of calls were held with members of the Special Collections Division and members of the Library’s administration. The input received helped shape a Part 1 Draft Report Submitted that was received on August 9, 2019. Comments from members of the working group, the Special Collections Division, and the Library Consultation Working Group were compiled and submitted to the firms in late August. Members of the Special Collections Research Center WG attended a meeting with the firms on August 30th intended to review the comments and clarify anything that was uncertain. By September 25, 2019, the consultants submitted a conceptual design with two scenarios. Comments are in the process of being gathered and will be submitted to the consultants in anticipation for a call prior to the consultants beginning work on developing a Final Preferred Scenario.


  • Monthly Updates – Monthly updates about the Library Building Project distributed via LibNews. These will be posted in a separate section of LON. The intent of both is to ensure open communication of specific information related to the Library Building Project.
  • Quarterly Updates – The Library’s Quarterly Update was held on September 9th, 2019 from 4:00 – 5:00 p.m. in 66 Main Library. Dean Wilkin discussed budget and other topics relevant to the Library at large, and Tom Teper discussed the building project. The next Quarterly Update will be scheduled, and we anticipate that the live stream provided by the Media Commons will be available at this location: https://go.library.illinois.edu/livestream.
  • Website – The Library Building Project has a website located at: https://www.library.illinois.edu/library-building-project/. Here you can read about the vision behind this program, seek answers to many of the Frequently Asked Questions that might arise, and read about upcoming events or project news. You can also submit additional questions to the project team at librarybuildingproject@library.illinois.edu.

Facilities Schedules
The assigned project coordinator from F&S is Dennis Craig. Dennis has been involved in numerous projects across the University Library. He also serves as the Campus Historic Preservation Officer and is serving on the feasibility study being conducted related to the instructional facility that may be situated adjacent to the Main Library as well as initial work related to the Special Collections Building.

As noted earlier, the University Library recently received approval to work with JLK Architects and brightspot Strategies. Based on the kick-off date of March 14, 2019, the schedule below represents the most current estimated project timeline for this phase, and it has shifted from last month’s update.

Library Redevelopment Plan Programming and Conceptual Design Study (U18083):

Library Redevelopment Plan Programming and Conceptual Design Study

In addition to the Main Library Building project, Dennis Craig prepared a schedule for the first phase of the Special Collections Research Center’s Programming Study. This schedule will be adjusted to accommodate changes in the project schedule; however, we anticipate seeing the completed report in late-October 2019.

Undergraduate Library – Special Collections Facility Programming Study (U19112):

Undergraduate Library – Special Collections Facility Programming

Long-Term Project Schedule
Following the completion of the initial Programming and Conceptual Design phase, the schedule below represents a best guess as to the project schedule through December 2024.

Library Redevelopment – Design/Bid/Build (U20XXX):

Library Redevelopment – Design/Bid/Build

Outreach and Engagement
Nothing pending.
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Greg Knott, Assistant Dean of Library for Business Operations

President Killeen recently notified all University employees of a new program titled “Know Your U”. The intent of this program is to provide eligible staff with ways to discover and experience, during the normal workday, the initiatives, research, academic programs, history and infrastructure of the University. Details for this program can be found on the Know Your U website at: https://humanresources.illinois.edu/know-your-u/.

Full program details can be found on the website including FAQ’s for employees and supervisors. Additionally, an approved activities calendar lists numerous campus activities available to use within this program.

Employees who wish to utilize this program should work with their supervisor to gain prior approval before attending an event. Approval may be subject to the operational needs of the unit. The employee and the supervisor will be required to track attendance.
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The Illinois Open Publishing Network has published a new book, the second under its Windsor & Downs imprint. Edited by Dean Kevin Hamilton of Fine and Applied Arts, Illinois 150: The 21st Century Research University and the Public Good commemorates the Illinois 150 conference, a celebration of interdisciplinary research at Illinois on the occasion of the university’s 150th anniversary. Across six disparate themes, leading scholars from at home and abroad reflected on what research is most needed today to sustain our world. For this publication, a few outstanding students contributed reflective reports on the conference’s six parallel symposia. Also included are abstracts and other visual documentation of the event.
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ANNOUNCEMENTS: Graduate Student Exhibition Contest
The Library Exhibitions Committee is sponsoring a contest open to all graduate students who work in any of the university libraries. The contest opens October 21, 2019; proposals are due November 11 by 5:00 p.m. The winner will be notified by December 4, 2019. To enter the contest, please submit a proposal for an exhibit that promotes a library resource or highlights a special subject or collection within the library. One winner will be selected by the Exhibitions Committee to build and display an exhibit in the Marshall Gallery* of the Main Library in April 2020. The winner will receive a prize of $200 and will have an allowance of $100 for printing costs. The student is expected to follow preservation concepts. For a complete list of contest regulations, visit https://www.library.illinois.edu/staff/committee/exhibitions-committee/. Scroll down to Graduate Student Exhibition Contest. For more information, contact the exhibitions committee excom@library.illinois.edu.

*The Marshall Gallery is located in the first floor foyer by the east entrance of the main library.
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ANNOUNCEMENTS: Ongoing Illinois Participation in the Google Book Search Project
Mary Laskowski, Head, Collection Management Services

It’s been a long time since we started up our work with Google and the Big Ten Academic Alliance (then CIC) as a partner in the Google Book Search Project (https://www.btaa.org/library/book-search/introduction). As we have many projects going, and many new faces in the Library, I thought this would be a good opportunity to remind everyone of the work we’re doing in this area.

  • We began in 2009/2010 with a project to digitize federal government documents using Google’s sheet-fed scanning process (freeing up physical space in the process as these items didn’t return to the shelves) to obtain high-quality scans for these public domain materials. When opportunities to digitize more federal documents present themselves, we continue this work.
  • Since that time we have sent monthly shipments of volumes to be scanned non-destructively (returning to our shelves). Originally most of the material to be scanned came out of the main stacks, then from the Oak Street Library, and currently a combination of both. In earlier years we also worked with a number of departmental libraries, particularly Funk ACES, to send items for scanning from the collections.
  • Our monthly shipments in recent years have focused largely on material published pre-1923 so that the content is in the public domain, and therefore fully accessible online.

The University Library deposits our Google-scanned content into the HathiTrust Digital Library (https://www.hathitrust.org/digital_library). Material which is not able to be scanned by Google is often scanned locally through the Internet Archive scan center located in the Main Library, and those scans are also deposited in the HathiTrust Digital Library.

We also worked with the State Library on a project to digitize State of Illinois publications.

Curious as to what scanned content gets used?

The Illinois items with the highest usage in HathiTrust are:

United States. Bureau of the Census. (1975). Historical statistics of the United States, colonial times to 1970. Bicentennial ed. Washington: U.S. Dept. of Commerce, Bureau of the Census. (https://hdl.handle.net/2027/uiug.30112104053548)

United States. Army Service Forces. Special Service Division., United States. Navy Department., United States. War Department. (1943). A short guide to New Zealand. Washington, D.C.: War and Navy Departments. (https://hdl.handle.net/2027/uiug.30112101024682)

(Thank you to Angelina Zaytsev at HathiTrust)
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ANNOUNCEMENTS: ILS Coordination Team Report
Michael Norman, Discovery Services Librarian and ILS Coordinator

Where are we at with the Implementation of Alma and Primo VE?
To see a Progress Report of the ILS Coordination Team activity since March 2019, see this document in Box: https://uofi.box.com/s/m19dqmfczn6lqgakefly9cgcfz9xqopl.

On September 18th, we submitted the Library configuration form for the 2nd Test Phase of the setup of Alma/Primo VE. This submission also included the Migration Form data, the Primo VE workbook, and the updated configuration form data for the setup of the Fulfillment/Circulation options. We were able to reduce the number of libraries down to 32 individual locations (from a total of 92 in the Vanguard Test Phase) and lower the total number sub-locations to 382 (down from 815 in the first test phase) in this setup in Alma/Primo VE. This will make the migration of the Voyager data easier to map over to Alma and also makes it more manageable to configure both systems and cleanup the defunct locations from Voyager. We did create a locations archive for legacy data to ensure migration of that information too.

The CARLI Office and Ex Libris Implementation Project team will work with all this data to produce the next Alma/Primo VE Test Instances for our Library and also for the other 90 libraries in the I-Share consortium. The target date for the Library to get this 2nd Test Instance is mid–October 2019 (around October 15th). We have been told that the five Vanguard libraries may get our test instances earlier than the rest since they have already loaded and mapped our data previously.

Soon after we get the 2nd Test Instance of Alma and Primo VE and we add back in the changes and configurations we made to Primo VE during our testing phase, we will share the Test Instance of Primo VE with the Library to begin initial examination of the system and demonstrate how we will integrate it into Easy Search Bento and the Library’s various search environments. Starting in November 2019, we will start to have multiple information sessions going forward about Primo VE, particularly concentrating on the different ways Alma and Primo VE handle and access electronic resources (as it is very different from the way Voyager and VuFind promotes e-journals, databases, and e-books). Watch for an announcement about those Primo VE information sessions to occur starting in November and stretching into the Spring 2020.

Pulling from the progress report mentioned above, here is a more detailed schedule for training of both Alma and Primo VE:

Around October 15th, the Library should receive the next Test Instance of both Alma and Primo VE.

After October 15, 2019, we will introduce Alma and Primo VE to the Library. We will identify early adopters (possibly from each of departmental libraries and functional units) to work with Alma after we get access to the next instance of the system.

In late October 2019, we will make available the Library’s Primo VE Discovery instance and let everyone start to get familiar with the different structure, displays, views, search scopes, integration with the I-Share Consortium holdings and the My Account features.

In late October, after we get access to the new Alma instance, the functional units, including Acquisitions, Cataloging, Preservation/Conservation, Digitization, Oak Street, InterLibrary Loan, and Resource Sharing will begin introducing and training all workers on Alma.

Also, starting in late October 2019, we will have many information sessions on accessing and using the Library’s Electronic Resources Collection going forward into the Go-Live and Final Implementation period of June 2020. We need to show the major differences of how electronic resources are represented and utilized in Alma and Primo VE. This is so extensively different than what we are used to currently in Voyager, VuFind, Easy Search, and SFX Link Resolver. We will enlist a group from Public Services people (Kelli Trei, Piper Martin, Sara Holder, Bill Mischo, and Wendy Shelburne) to help educate all in these areas.

After the beginning of the year in 2020, we will have weekly/biweekly information sessions about the public facing services including fulfillment, circulation, requesting, reading room scheduling functions, course reserves, user management of new patrons, permissions and clearances to use the various components of Alma, authentication, resource sharing of materials in I-Share, interactions with OCLC WorldCat and InterLibrary Loan, and the interoperability of Alma and Primo VE (what can be done where). We will create a roving team that works with each individual library to visit and work through all possible scenarios that might be encountered at individual circulation desks when working with the patrons.

Vanguard Test Instance of Primo VE Inactive for the next few weeks
As of the third week in September, our Primo VE has been inactivated until they reload all of our Voyager and SFX data again (to occur sometime over the next 2-3 weeks). This means a lot of our testing has been suspended for a little while. We do still have access to a generic version of Primo VE (limited view of about 65,000 records). This data is “not” UIUC Library data but pulled randomly from various source records. If you want to see this SandBox version, go to this site at: https://sandbox02-na.primo.exlibrisgroup.com/discovery/search?vid=01CARLI_UIU:01CARLI_UIU&lang=en.

The eventual UIUC Library version of Primo VE will be very different from this CARLI Sandbox instance above but you can start to see the structure of Primo VE (default settings out of the box) and the various search results pages when you click through the results.

Until we get access to the second Test Instance of Primo VE, if you want to see fully operational versions of Primo VE in action, I’d recommend going to these two libraries who have already implemented Primo VE:

Colorado School of Mines

Carnegie Mellon University

Primo VE results in Easy Search Bento:
We did have a WebEx information session with Josh Weisman and the Ex Libris API team on September 18th to discuss some of the performance issues we have been having with the Primo Search API and the inability to pull in bibliographic data and electronic resource holdings information into Easy Search Bento through these API calls against Primo VE. When the Library goes live with Primo VE in June 2020, we will lose access to the VuFind catalog at that time as well. We will need to replace the online catalog data we currently receive from VuFind with data from Primo VE to successfully replicate the service we provide currently to users. From information in our discussion with Josh Weisman, there may be multiple options to pull this bibliographic and e-holding availability from either Primo VE or Alma directly or maybe a combination of API calls against both systems to gain the relevant information to populate Easy Search Bento going forward.

Unfortunately, we will not be able to immediately test some of the suggested options revealed during the call as we will not have access to an active Alma/Primo VE for another 2-3 weeks. Hopefully when we do regain access and can start to re-test some of these API calls, we can have better results pulling this needed information from Primo VE into the Easy Search results.

To see an example of the XML data that is pulled back from these API calls against Primo VE (search on Journal of Academic Librarianship), see this document in Box: https://uofi.box.com/s/6f4y3mywr5z73z7f7g8xjnd6uihsdu1b.

And, also a SRU call (search term: ethics) against Alma as well: https://uofi.box.com/s/ftc86js6xof7qv6oqr0hcyh91couap3z.

Training Opportunity at the Great Lakes Ex Libris User Group Conference on October 17th and 18th in Chicago
Thanks to Tom Teper and the AULs, funding has been granted to a group (Stephanie Baker, Willy Kries, Megean Osuchowski, John Laskowski, Zoe Revell, Janelle Sander, Paul Goguen, and Michael Norman) to attend the Great Lakes Ex Libris User Group Conference in October. These sessions will be held jointly on the Northwestern University and Loyola University campuses. There are some really good information sessions regarding both the Alma and Primo VE systems and we should learn some helpful training for our configurations of both systems. For more information on the conference see: https://elglug.wordpress.com/glug-2019-conference-schedule/?frame-nonce=2aef37f9c2.
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ANNOUNCEMENTS: Grant Announcements for External Fundraisers
As always, if you are interested in all grant opportunities across disciplines, feel free to subscribe to the OVCR’s list at https://groups.webservices.illinois.edu/subscribe/19149.

If you have any questions or concerns, please contact Heidi Imker or Kathie Veach.

10/15/2019 – Dialogues on the Experience of War
Output: Curriculum, Community Partnerships, Discussions Groups, Facilitator Training

10/16/2019 – University of Illinois – Campus Research Board

12/04/2019 – Scholarly Editions and Translation Grants
Output: Book, Translation, Edition, Music edition

12/04/2019 – Collaborative Research Grants
Output: Book, Digital Material & Publication, Other Scholarly Resource, Themed issue of peer reviewed journal, Conference, Workshop

01/15/2020 – University of Illinois – Campus Research Board

01/15/2020 – Sustaining Cultural Heritage Collections
Output: Preservation Supplies/Equipment, Reports on Preventive Conservation

01/15/2020 – National Digital Newspaper Program
Output: Web Resources, Digitized Newspapers

01/16/2020 – NHPRC – Access to Historical Records: Major Initiatives (Preliminary)

02/01/2020 – IMLS – Collections Assessment for Preservation Program

02/05/2020 – Public Scholar Program
Output: Book

02/13/2020 – Summer Seminars and Institutes for Higher Education Faculty
Output: Conference/Institute/Seminar

02/13/2020 – Summer Seminars and Institutes for K-12 Faculty
Output: Conference/Institute/Seminar

03/04/2020 – University of Illinois – Campus Research Board

03/04/2020 – Institutes for Advanced Topics in Digital Humanities
Output: Conference/Institute/Seminar

04/08/2020 – NEH-Mellon Fellowships for Digital Publication
Output: Digital Material & Publications

05/15/2020 – NEH Research and Development
Output: Web Resources, Report, Computer Program

05/15/2010 – NEH Preservation and Access Education and Training
Output: Preservation Course or Curricular Materials, Conservation Graduate Program, Preservation Workshop, Fellow Positions in Conservation

05/15/2020 – NEH Infrastructure and Capacity Building Challenge Grants
Output: Buildings, Equipment, Digital Infrastructure

06/19/2020 – NEH Digital Projects for the Public
Output: Game/Simulation, Mobile App, Virtual/Augmented Reality, Website

07/15/2020 – NEH Humanities Collections and Reference Resources
Output: Digitized Collection, Web Resources, Catalogs, Databases, Encyclopedias
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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

Graphic Representing the Results of the Faculty Survey

How do Illinois faculty value the University Library and the librarians and staff? The 2019 faculty survey found that 63% of the faculty participated in the survey felt that the librarians and the library contribute to student success. The faculty also highly valued that the library “Pays for the resources they need” (94%), “Supports graduate research” (82%) and “Supports undergraduate education” (79%).

For more information about the survey, please visit https://www.library.illinois.edu/staff/assessment/libsurv/ithaka-sr-faculty-survey-2019-faq/.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the September LTOTM at https://emails.illinois.edu/newsletter/233395.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence
Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Departures

  • Howard Ding, Scholarly Commons (August 16)
  • Eva Miller, RBML (September 6)
  • Jamie Carlstone, Acquisitions & Cataloging Services (September 20)

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HR NEWS: Filled Positions

  • Kara Hagen – Library Operations Associate, Conservation (September 9)
  • Elisabeth Paulus – Library Specialist, Ricker Library (September 16)
  • Emilee Matthews – Head, Ricker Library (November 16)
  • Bethany Anderson – Natural and Applied Sciences Archivist (November 16)
  • Monica Carroll – Engineering and Physical Sciences Liaison and Innovation Librarian (January 16)

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HR NEWS: Vacancies

  • Library Specialist – Grainger, interviewing

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HR NEWS: In Memoriam

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Tim Newman, Assistant Dean for Facilities

As a new semester has started, the Facilities Team wanted to remind everyone of a few general procedures and policies:

1. For any facility related request(s) such as, furniture needs, key request, event setup, general maintenance, and remodel, or when not sure, please submit a request through OTRS. This way all of facilities can track the request and ensure that we are providing the best customer service for you. The link can be found through the staff website on the main library page or clicking here: https://otrs-prod.library.illinois.edu/otrs/customer.pl.

2. For shipping/delivery, please bring any shipments to Shipping/Receiving the day prior. We make daily deliveries starting at 8:00 a.m., as well as, multiple deliveries throughout the day. We try to accommodate rush orders, but request at least a day’s notice. Additionally, for any packages being shipped FedEX or UPS, please have them by noon at the shipping/receiving desk at the Main Library.

For a complete list of projects in planning and construction, please see: https://wordpress.library.illinois.edu/staff/facilities/.
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: EDUCAUSE online course on learning analytics
Please join us for an EDUCAUSE online course on learning analytics (3 sessions). We will be viewing all sessions in Main Library Room 308.

Session 1: Laying a Strong Foundation for Learning Analytics
Wednesday, September 25, 2019, 12:00  – 1:30 p.m.

Session 2: Policy, Procedures, and Ethics for Learning Analytics
Wednesday, October 2, 2019, 12:00  – 1:30 p.m.

Session 3: Infrastructure and Tools to Support Learning Analytics
Wednesday, October 9, 2019, 12:00  – 1:30 p.m.

More information about this online course can be found here – https://events.educause.edu/courses/2019/learning-analytics-building-a-solid-foundation-for-success/agenda.

Host: Jen-Chien Yu
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EVENTS AND TRAINING: Webinar – October Copyright: A Creative and Poetic Approach to Creative Commons Copyright License Education
October 3, 2019
1:00 – 2:00 p.m., 308 Main Library

This webinar will present an innovative and interactive library instructional workshop offered at the University of Denver University Library designed to educate and empower graduate students, faculty, and staff on using and understanding Creative Commons (CC) copyright licenses. The presenters will discuss the purpose and scope of the library instructional workshop which covered licensing, remixing, and hosting. Webinar participants will experience the collaborative activities of the library instruction workshop including creating an openly licensed poem and webinar participants will leave with materials and ideas to engage patrons and students in the CC conversation.

Jenelys Cox is an Institutional Repository Manager for the University of Denver University Libraries. She collects, archives, and showcases faculty and student scholarship. Her work includes supporting the research lifecycle, consulting on copyright and licensing, facilitating the publishing process for open access faculty and student journals, and maintaining data on university publications. Her areas of interest include scholarly communications, open access, open education resources, metadata & resource description, equity in access to information, and usability.

Nicolas Pares works in instructional design and faculty development at the University of Denver. Nicolas is also an Adjunct Faculty member in the Colorado Community College System where he teaches applied linguistics and other language teaching courses. Nicolas is an Open Education Ambassador to Colorado through OTN and he is pursuing an MLIS.

CopyTalk webinars are brought to you by ALA, specifically the Copyright, Legislation, Advocacy, and Education (CLEAN) committee. We are a fun group.

Host: Sara Benson
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EVENTS AND TRAINING: Radical Illini: Conversations on Student Activism
October 4 – 5, 2019

Flyer for Radical Illini Event

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EVENTS AND TRAINING: NISO Webinar – Value – Add to Cataloging Efficiency and Effectiveness Revisited
October 9, 2019
12:00  – 1:30 p.m., 428 Main Library

Cataloging of materials is not the workflow that it was fifty years ago. The skill sets and tasks associated with application of metadata in the 21st century demand new techniques and tools. What might this entail? Ought there to be different elements included in the metadata? Should there be more application of automated processes? What opportunities for value-add are there for service and content providers? How might these changes improve the success of the user experience? This session will explore the possibilities of revisiting cataloging activities with an eye to enhanced efficiency and effectiveness. A cross-section of views from multiple stakeholders will form the substance of this event.
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October 15, 2019
10:00 a.m., 106 Main Library

Go DoNUTS for Charity-That’s right we’re bringing back the coffee and donuts charity open house featuring some returning favorites and also some new faces. Come learn about some great local organizations you can support while enjoying free coffee and donuts. Tuesday, October 15th at 10 a.m. in Library 106.

CCFD is a really important opportunity to give back to our community and spread some good in the world. I hope we can get broad participation across library units this year. So please join me in considering a gift to any of the more than 700 designated charities to whom you can contribute. It’s easy to give via payroll deduction. Together, we can make an incredible impact.

Consider the impact a donation makes and how far your dollars go:

  • $2 per pay period can plant 50 trees to help reduce carbon dioxide in our atmosphere.
  • $10 per pay period provides gold, silver and bronze medals to Special Olympics athletes.
  • Your $100 donation will fund research toward a cure for cancer.

Charities appreciate the Illinois CCFD because it saves them time and money so more dollars go to services. There’s something for everybody in the CCFD, and it’s one of the best ways to give to the nonprofits you care about. Visit the CCFD website to find a cause you’re passionate about and give today! Your giving makes a difference.
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EVENTS AND TRAINING: Collaborative Collection Development – A Conversation with Vendors and Program Representatives 
October 16, 2019
11:00 a.m. – 12:00 p.m., 308 Main Library (or online)

Open to all LIS graduate students and colleagues interested in this subject matter.

Register at https://forms.gle/jyzhGfVu6qF6u9Er5.


  • Barbara Albee – Account Services Manager for IA, IL, OR, WA, WI (EBSCO Information Services)
  • Amy Lana – Sales Profile Coordinator & Senior Collection Development Manager (GOBI Library Solutions from EBSCO)
  • Bill Sherfey – Regional Sales Manager (Harrassowitz)
  • Edward Miner – Field Director (Library of Congress Office, Nairobi, Kenya)

The panelists have been asked to address the following questions:

1. How do you work with librarians and academic libraries (emphasis on the process of working with subscription packages, approval, and cooperative collection development plans)?

2. What types of technical support do you provide for selectors, acquisitions and cataloging departments?

3. What trends are you seeing in your respective areas (emphasis on publishing trends)?

4. What tips and suggestions do you have for LIS students (future selectors) and library staff?

Hosts: Joe Lenkart and George Gottschalk
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EVENTS AND TRAINING: 2019 All Employee Expo
October 17, 2019
10:00 a.m. – 2:00 p.m., Illini Union Rooms A, B, & C

The All Employee Expo will be held October 17, 2019 at the Illini Union Rooms A, B & C from 10:00 a.m. – 2:00 p.m. Representatives from campus, community, and affiliated organizations will provide information about benefits, services, programs and other related topics. There is no charge for admission.

This is an approved event for Civil Service employees. Civil Service employees may take up to one hour to attend the Expo, operations permitting and with prior supervisory approval.

This event is hosted by the Staff Advisory Council, Council of Academic Professionals, and Illinois Human Resources.
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The Scholarly Communication & Publishing Unit will be celebrating Open Access Week during October 21 – 25. Specifically, there will be two Savvy Researchers that week and an ACRL Webinar.

  • Savvy Researchers on Open Access Resources, with the opportunity for faculty to earn $200 for providing a review of an Open Textbook Network (OER) will take place on Monday, October 21 at 12:00 p.m. in Room 314 & Wednesday, October 23 at 2:00 p.m. in room 314.
  • Sara Benson will be presenting an ACRL Webinar celebrating Open Access Week titled: Open for Students and Educators: Open Educational Resources Level the Playing on Tuesday, October 22 from 1:00 – 2:00 p.m.

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EVENTS AND TRAINING: Of Jealousy, Women Warriors, & Spin-Offs: Secondo Tarentino’s Bradamante gelosa
October 24, 2019
3:00 – 5:00 p.m., 346 Main Library


Join us, October 24, from 3:00 – 5:00 p.m., for a special lecture by Eleonora Stoppino, Professor of Italian and Medieval Studies, on Della Bradamante gelosa by Secondo Tarentino. The Rare Book & Manuscript Library recently acquired an extremely rare first edition of this epic poem, of which only two other copies have been identified worldwide. The poem, composed in ottava rima, narrates the romantic adventures of the fictional Christian knight heroine Bradamante, who is the cousin of Orlando in the famous Orlando Furioso. The book, featuring five half-page woodcut illustrations, will be on display. This event is free and open to the public; all are welcome.
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If you would like to submit content for the November issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by October 18, 2019.