Monthly Archives: December 2017

December Library Office Notes

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ANNOUNCEMENTS

HR NEWS

IT NEWS

FACILITIES

EVENTS AND TRAINING

ANNOUNCEMENTS: University Librarian Note
Check back next month for a Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Help Advancement Tell the Library’s Stories of Impact
Scott Koeneman, Assistant Dean of Libraries for Advancement

Your stories are needed! Please help Advancement communicate the Library’s impact.

Some of you may have seen the recent Washington Post article about B. Parker Hamilton. As a child she was unable to go to her local library in Charleston, S.C. because she was black. But, while a student here at Illinois, she worked in our Library. At the suggestion of one of our faculty, she enrolled in the master’s program at the Graduate School of Library and Information Science. She went on to Lead the Montgomery County, Maryland, libraries and be an advocate for access.

She told the Washington Post, “Libraries are free. They are the great equalizer. And anyone who walks into a public library should never feel as if they’re not welcome. And I have seen that happen. A homeless person should be able to go into a library and be treated with the same respect and dignity as the county executive. An African American teenager should not be followed around in a public library because the staff thinks he’s going to get into trouble.”

According to the Post, the University of Maryland’s College of Information Sciences is launching the B. Parker Hamilton Libraries of the Future Scholarship. It’s aimed at master of library and information science students who “show a passion for diversity and inclusion in their academic focus.”

Because of her experience as a student worker, Hamilton’s life was changed, and now so will those of the students at the University of Maryland. We will be sharing Hamilton’s story as an example of the impact of supporting our student workers.

Library Advancement is looking for stories like these to share with donors and potential donors to show them the impact their giving can have. From talking to many of our Library faculty and staff, I know there are many more of these stories out there. We want to hear them, especially as they may relate to our fundraising priorities:

  • Collections: Are there stories of how our collection has had an impact on a faculty member’s research or a student? Stories from those who travel the globe looking to enhance our collection? Or maybe the efforts to preserve, conserve or make accessible a unique item?
  • Facilities: Are there stories of students or faculty using our spaces or technologies that show the impact it has on their educations and research?
  • Professional Development/Research: Have you attended a conference or meeting and come away with an idea that you have implemented here that has had an impact? Have you published research that has had an impact on librarianship broadly?
  • Archives/Faculty Papers: Students and faculty from across campus and around the world come to our archives to do research. What are they finding? What are they producing from what they find?

Please don’t hesitate to reach out to anyone in our office (Scott Koeneman, Jason Quackenbush, Tiffany Rossi, Vicki Sparks, or Krystle Simmons) if you think you might have a story to share with us.
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ANNOUNCEMENTS: Library Employees Event
After much discussion and input from a number of stakeholders, we have decided that the Library will host a Library Employees Event on January 12th at the Alice Campbell Alumni Center. For a number of reasons, it was decided to hold this event after the formal holidays this year. We will be closing all libraries from 8 a.m. to 1 p.m. on the morning of January 12th for this event.

The Event will begin at 8:30 a.m. (see the schedule below). We will have a continental breakfast, several speakers, civil service and AP award ceremonies, some networking time, and a lunch that will last until 1 p.m. We encourage everyone to attend. Those who do not wish to attend can either take a vacation day (or half-day) or make arrangements with their unit head to either make up the time or to work in the unit that morning.

Please mark your calendars now and plan to attend this event. We promise a great meal, good conversation, and some light-hearted fun.

8:30- 9:00 a.m. – Registration with continental breakfast
9:00 a.m. – Opening remarks by Bill Mischo
9:15 a.m. – Elyne Cole, Featured speaker
9:30 a.m.  – Service Awards
10:00 a.m. – Networking break
10:30 a.m. – Reconvene with AP and Civil Service Awards
10:50 a.m. – John Wilkin Remarks
11:10 a.m. – Closing comments Bill Mischo
11:15 a.m. – Networking break
11:30 a.m. – lunch is served

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ANNOUNCEMENTS: New University Library Wordmark
Heather Murphy, Chief Communications Officer

The University Library has received its new unit wordmark. Here is the wordmark in a horizontal and vertical format for your reference and use.

Some items of note:

  • The Library can begin using its new wordmark immediately (either format). It must use it in all newly-created printed materials by January 1, 2018.
  • To reduce costs, the Library may still use existing materials with the former wordmark until those run out, beyond January 1.

The ILLINOIS-Unit-Wordmark-System guide shows how the Illinois identity extends to all units across the university. Use this guide to reference how to represent the University Library correctly and how to use the Library’s wordmark in marketing materials.

There are other versions of the Library wordmark (e.g., one-color/orange Block I with white/blue Block I with white and .eps/.png). These are available to you should you need them. Also, there is a trademarked wordmark with the TM symbol that must be used on merchandise (i.e., any item to be sold or given away for promotional purposes). Please contact me if you’re not sure which format you should be using or if you’re needing a wordmark other than the full-color version attached.

While brand.illinois.edu is an excellent resource, please know I’m always happy to field any questions you might have as well.
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ANNOUNCEMENTS: Printing Changes Coming in the New Year
Beginning January 2018, and in place when the students return from winter break, printing charges at Library locations will change. Instead of billing later through Student Accounts Receivable, students will now need to pre-pay for printing by adding Illini Cash to their i-card (see https://web.housing.illinois.edu/MyBalances/).

The Library has prepared some signage library spaces may post:
Illini Cash Printer Sign PDF
Illini Cash Printer Sign DOC

In addition, other methods of communicating these printing changes will be utilized, including but not limited to, table tents, social media pushes, and digital signage.

If you have any questions about these upcoming changes, please reach out to the Library IT Help Desk.
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ANNOUNCEMENTS: The Oak Street Library
Not familiar with the Oak Street Library? Collection Management Services would like to remind everyone that there is public space available for patron use. Space includes computers, scanners, and public printing. Our desk is also available for patrons to pick up and return materials from other libraries. Please keep in mind, however, that materials held in the Oak Street vaults need to be requested online in advance, as they require a certified lift operator to retrieve.
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ANNOUNCEMENTS: Big Ten Libraries take on E-Resource Accessibility
Some of you might have seen this information posted elsewhere, but it is important work that I thought warrants sharing more broadly. Through our partnership with the Big Ten Academic Alliance (BTAA), we have been actively engaged in helping to develop both standardized licensing language around accessibility for electronic resources and a mechanism for testing the accessibility of electronic resources. Kudos go to JJ Pionke for her work as a member of this eighteen member team and to the deans for underwriting some of the expenses associated with it. More information can be seen in the message from the BTAA below.

Libraries in the Big Ten Academic Alliance are committed to equitable service and access for all and are therefore concerned about the inaccessibility of many library electronic resources. In 2015, a Big Ten Library E-Resource Accessibility Group was formed to address these concerns through collective strategies and direct engagement with vendors. In its first 2 years, the group has made significant progress by:

  • Adopting model accessibility license language that can be found on the Big Ten’s Standardized Accessibility License Language page. This language may be used or modified by any library to ensure that electronic resources contracts address accessibility.
  • Funding professional accessibility evaluations of selected vendor platforms. Evaluations, and any responses provided by vendors, are posted on the Big Ten’s E-Resources Testing page. This program provides vendors with the information and opportunity to improve their accessibility and gives the library community information about the accessibility of these resources, increasing transparency and action in this area.

Updates will continue to be posted on the Big Ten’s website, Library E-Resource Accessibility.

Sincerely,
Members of the Big Ten Academic Alliance Library E-Resource Accessibility Group
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the November LTOTM email at:
https://illinois.edu/emailer/newsletter/146147.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Research and Publication Committee
The Research and Publications Committee is pleased to announce the funding of an RPC grant to David Morris for a project entitled: “A Potpourri of Medieval Prophecies: The Carmelite Manuscript of Pierleone da Spoleto and Two Unidentified Texts”. In his abstract, David indicates he will be traveling to the Archive of the Carmelite Order in Rome for this research to work with two unidentified prophetic texts that are associated with Joachim of Fiore, one of the most important figures in the cultural history of the Middle Ages.

And two reminders…

We are still looking for tenure track faculty as high priority candidates for research funding through the beginning of next semester. Please don’t hesitate to contact any of us with questions!

The Library Research Showcase will be held on Tuesday, April 10, 2018! A detailed call for submissions – posters, lightning talks, tech demos – will be coming out before break, so gather your research and ideas to share with colleagues. More information coming soon.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT are posted at (including work group reports):
https://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2017.html
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of December 1, 2017 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: Departures

  • Retirement of Bennett Hess December 31, 2017

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HR NEWS: New Employees

  • Full time at Communications Christina Nichols October 24, 2017
  • Part-time at CAM Tesfaye Wolde-Medhin October 30, 2017
  • Part-time at CAM Sayaka Huether October 30, 2017
  • Full time at Grainger D’Anne Winston November 1, 2017
  • Full time at Acquisitions David Lottes November 6, 2017

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HR NEWS: Vacancies

  • Library Specialist: Communications, completed interviews, offer will be made soon
  • Library Specialist: ILL/DD, awaiting second Master Referral
  • Library Specialist: SSHEL, received Master Referral and will begin interviewing soon

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IT NEWS: IT Staffing News
Arrivals
Please join Library IT in welcoming Leon Wilson to the Library. Leon has been working as an academic hourly employee with the Help Desk and Workstation Network Support since January 2017. We are pleased to announce that he has been retained as a permanent part of our team. Leon’s first day as a full time IT Specialist was November 16th. He will continue to balance his time between the Help Desk and the Workstation Network Support groups.

Leon is a 2015 graduate from the University of Illinois with a B.S. in Molecular & Cellular Biology. He is currently working toward a Master of Public Health degree. Leon brings technical experience from his previous jobs with CITES Instructional Computing, Sprint, and of course, Library IT. We are very pleased to have him as part of our team.

Departures
Marissa Mullenix’s last day in Library IT was November 21. Marissa was an academic hourly web content specialist who started on the Web Team in March. Her work was crucial to the success of our migration to WordPress, including the development and delivery of our initial WordPress training program. Marissa will be moving to Pixo, a local software consulting company, as a full-time user experience professional.
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IT NEWS: Cyber Security
October was National Cyber Security Awareness Month (NCSAM). During October, Technology Services shared a number of tips, hints, and articles about keeping Illinois safe from cyber-attacks. This website, https://go.illinois.edu/ncsam, hosts 17 different articles ranging from password and phishing safety to data classification. While NCSAM is officially over, the work required to protect ourselves, one another, and the University from cyber threats never ends.

You can contact Security directly by visiting https://techservices.illinois.edu/security/. More information for faculty and staff regarding campus policy, data classification, and job aids can be found at https://cybersecurity.uillinois.edu/.

Up next is Data Privacy Day, January 28, 2018, (https://staysafeonline.org/data-privacy-day/) if you are interested in participating in the planning for this please reach out to securitysupport@illinois.edu.
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FACILITIES: Facility Project Updates

  • Grainger Engineering Library – Repurpose 1st floor west for Design Center Test Classroom for use, start Spring Semester 2018.
  • Main Library – Elevator Upgrade – E1 (northwest) summer 2017 and E5 (east) summer 2018. The project is a campus wide multiple elevator upgrade project. The elevator cabs and controls for the E1 & E5 elevators will be upgraded to provide reliable transportation throughout the Main Library. E1 is complete and back in service and E5 will be upgraded summer 2018.
  • Main Library – 1st Floor Central Service Point – Relocate Business Office to 450s – clear offices in the 450s Main Library to relocate BHRSC – Business Office staff during Winter Break 2017/2018.
  • Main Library – 1st Floor Central Service Point – Implementation of phase I remodeling to occur during the Spring 2018 semester with a Summer 2018 soft roll out.
  • Veterinary Medicine Library – College Remodeling Project. Complete

For a complete list of project in planning and construction please see: https://wordpress.library.illinois.edu/staff/facilities/.
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Cultural Connections
“Cultural Connections: Indonesia, Malaysia, and Vietnam”
Tuesday, December 5, 2:00-3:00 p.m.
106 Main Library

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EVENTS AND TRAINING: NISO Webinar: Tracing Discovery & Subsequent Use: Harvesting and Analyzing the Data
Wednesday, December 6, 12:00–1:30 p.m.
314 Main Library

http://www.niso.org/news/events/2017/webinars/dec6_webinar/

In 2016, NISO announced an initiative aimed at development of best practices for documenting and understanding users’ paths between discovery of content and accessing the content. Did users come in from a discovery service, Google Scholar or some other available channel? What should that signify to service providers? What does that mean for libraries? This session will spotlight the size and scope of the issue as well as the progress that may be made towards its resolution.
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EVENTS AND TRAINING: NACO, Authority Control, and Identity Management Webinar
Wednesday, December 6, 1:00–2:00 p.m.
225b Main Library

http://www.ala.org/alcts/confevents/upcoming/webinar/120617

This webinar will identify strategies for coping with the challenges of NACO workflows today and explore proposals to shift authority work in the future from a traditional MARC-based footing to a new identity management orientation. Michelle Durocher and John Riemer of the PCC Task Group on Identity Management will describe the group’s efforts to chart a new path forward for authorities that draws on linked data principles, synchronizes NACO’s work with that of other identity registries such as ISNI, and makes it easier for non-NACO libraries to contribute to the program through a more inclusive “NACO Lite” approach. Joseph Nicholson will detail some of the techniques UNC Charlotte is using to cope with a reduced authorities management staff and a backlog of names needing authorized access points. His presentation will describe how the library incorporates the work of paraprofessionals and non-catalogers and uses tools such as OpenRefine and spreadsheets to more swiftly create NACO authority records.
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EVENTS AND TRAINING: Organization of Libraries, Presses, and Publishing, SPEC Kit 357
Wednesday, December 6, 12:00–1:00 p.m.
428 Main Library

Laurie N. Taylor, Chelsea Dinsmore, and Brian W. Keith, University of Florida, and Meredith Morris-Babb, University Press of Florida

The purpose of this study is two-fold:

  • To discover what activities are associated with library publishing
  • To discover the level of library/press integration, organizationally and financially, and collaboration with formal press operations, and the organizational structuring of these activities and programs to support the evolving role of libraries for collecting, documenting, stewarding, and producing knowledge for research, education, and public outreach

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EVENTS AND TRAINING: Sexual Harassment Presentation and Q & A session with The Office of Diversity, Equity, and Access
Thursday, December 7, 1:00–2:00 p.m.
106 Main Library

We have all done the required online training but with all the recent news headlines, here is your chance for an in person presentation and to ask questions.
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EVENTS AND TRAINING: Creative Connections
Thursday, December 14, 12:00-1:00 p.m.
106 Main Library
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EVENTS AND TRAINING: RBML Regency Holiday Party and Open House
Friday, December 15, 3:00-5:00 p.m.
346 Main Library

Come one and all to the RBML Frost Fair; our river won’t be frozen but we’ll celebrate like it is! (Please feel free to come dressed the part; some of us will be in Regency period attire for the festivities.)

Drop by and meet our new department head, Lynne M. Thomas, enjoy fresh cider, holiday treats, and rare and wonderful books with us as we celebrate the year’s frostiest holidays and Jane Austen’s birthday.
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If you would like to submit content for the January issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, December 15, 2017.