Tech Teaching: Pedagogies for Teaching Technology and other Software Tools to Learners

When I began my role as a graduate assistant at the Scholarly Commons, my background in technology was extremely limited. As I have worked in this space, however, I have not only had the opportunity to learn how to use technology myself but teach others how to use these same tools through consultations and workshops. As technology begins to encompass more of our lives, I wanted to share a few tips for providing instruction focused on digital technology and software. While these pedagogies also apply to other teaching contexts, specific examples in this post will cater to digital technology.

Photo of two people working together on laptops.
Photo Credit: Christina Morillo

Active Learning

A crucial component of learning technology is allowing learners to directly engage with the technology they are looking to understand. By having direct engagement with the tool, learners will have a better grasp of how that tool works instead of just hearing about its functions in the abstract. If possible, it is highly encouraged that the instructional session has users access the technology or software they are learning, so that they can follow along as they experience how to navigate the tool. If that is not possible though, a few other alternatives may include watching the tool work from either the instructor conducting a live demonstration or finding a video directly showing the technology at work.

Scaffolding

Since technology is often complex, it is very easy for learners to feel overwhelmed by the sheer number of options and possibilities of what certain resources can do. Scaffolding as an instructional concept is a practice of designing a lesson that segments information into smaller sections that build upon each other. When providing instruction for a software program, for example, scaffolding may look like first helping users navigate the options of the tool, following that up with a basic function of the program, then performing a more complex task. Each of these steps is meant to build on one another and guide the learner by both showing them new aspects of the topic while incorporating previously acquired knowledge.

Photo of two people in front of a computer, with one older person guiding the hand of the younger person.
Photo Credit: August de Richelieu

Inclusive Learning

While inclusivity is valued in every learning environment, it is especially vital that instructors provide inclusive environments for teaching digital technology. Neglecting these principles will ultimately create barriers for certain users learning new technology. For general instruction sessions, applying universal design models will help streamline the process so that the session is accessible and meaningful for all types of learners. Considerations for font size when presenting to a workshop/classroom setting, for example, often help those with visual impairments follow along more easily, whereas not taking these considerations makes the learning process more difficult for them. Accommodating specific needs also helps to create an equitable environment that fosters learning for those whose needs may not be accounted for otherwise.

Using These Pedagogies in Personal Learning

Even if you are not planning on teaching others how to use technology, these same methods can also help you learn. Finding opportunities to engage with a particular tool hands-on will help you learn how to use it, rather than just reading articles abstractly about it. Likewise, breaking the content into smaller sections will help prevent overloading and help you progress in mastery of the tool. Finally, recognizing your needs as a learner and finding tools that are relevant to your needs will lift certain barriers to learning certain technologies. As you seek to learn and teach new technology, be creative and have fun with it!

Creating Accessible Slides for Presentations and Online Posting

Making presentations accessible is important, whether in a classroom, in a meeting, or any situation you find yourself delivering information to an audience. Now, more learning than ever is taking place online where inaccessible content can create unequal learning opportunities.

Do you want to learn what it takes to make an accessible presentation? Read on for information about creating accessible slides for both live and recorded presentations!

Thinking about Universal Design

Universal Design is the idea that things should be created so that the most people possible can make use of them. What might be considered an accommodation for one person may benefit many others. The following tips can be considered ways to improve the learning experience for all participants.

Live and Recorded Presentations

Whether your presentation is happening in-person, live virtually, or asynchronously, there are several steps you can take to make your slides accessible.

1. Use a large font size.

During in-person presentations, participants may have trouble seeing if they are sitting far away or have impaired sight. In the virtual environment, participants may be tuning in on a phone or tablet and a larger font will help them see better on a small screen.

Image reads "this text is way too small" in 12 point font.

Example of text that is too small to read from a distance, phone, or tablet in 12 point font.

Image reads "This text is big enough to read" in size 28 font

Example of text that is big enough to read from a distance in 28 point font.

2. Use sans serif fonts.

Fonts like Calibri, Franklin Gothic Book, Lucida Sans, and Segoe are the most accessible to people with reading comprehension disabilities. Leaving plenty of white space makes your slides both more readable and more visually appealing.

3. Minimize text on slides.

People who can’t see the slides may be missing out on important content, and too much text can distract from what you’re saying. When you do include text, read everything out loud.

Image of a slide with too much text. Slide is completely filled with text.

Example of a slide with too much text.

Image of a slide with the right amout of text, including three main bullet points and a few sub bullets not in complete sentences.

Example of a slide with the right amount of text.

4. Use high contrast colors.

High contrast colors can more easily be seen by someone with a visual impairment (black and white is a reliable option). Always explain your color-codes for people who can’t see them and so all participants are on the same page.

Top half contains dark blue background with white text reading "this is high contrast". Bottom half contains light blue background with white text reading "this is low contrast"

Examples of slide font and background using high and low contrast colors.

5. Summarize all charts and images.

Images and charts should also be explained fully so that all participants understand what you are communicating.

6. Use closed captions.

For recorded presentations, both PowerPoint and Google slides allow you to add closed captions to your video or audio file. For live sessions, consider using subtitles or creating a live transcription. Technology Services offers instructions on how activate subtitles for Zoom meetings.

Posting Slides Online

Virtual presentations should be recorded when possible as our usual participants may be in other time zones, experiencing technology issues, or dealing with a countless list of challenges brought on by the pandemic or life.

Posting your slides online in an accessible format is another way to make that information available.

1. Use built in slide designs.

Slide designs built into PowerPoint and Google Slides are formatted to be read in the correct order by a screen reader. If you need to make adjustments, PowerPoint allows you to check over and adjust the reading order of your slides.

Screenshot of office theme slide designs in MS PowerPoint.

Built-in slide designs in MS PowerPoint.

2. Give all slides a title.

Titles assist people who are reading the document with a screen reader or are taking notes and allow all readers to navigate the document more easily.

3. Add alt-text to all images.

Alternative text allows screen readers to describe images. Use concise, descriptive language that captures the motivation for including the image on the slide.

4. Use meaningful hyperlinks.

Both screen readers and the human eye struggle to read long hyperlinks. Instead, use descriptive hyperlinks that make clear where the link is going to take the reader.

Examples of inaccessible hyperlinks

Examples of inaccessible or non-descriptive hyperlinks.

Example of a descriptive hyperlink

Example of an accessible and descriptive hyperlink.

5. Create a handout and save it as a PDF.

Finally, always include your speaker’s notes when posting slides online as the slides themselves only contain a fraction of what you will be communicating in your presentation.

Example of a slide with speaker's notes saved as a handout

Example of a slide with speaker’s notes saved as a handout.

It is always easier to make your presentation accessible from the start. By keeping these tips in mind, you can make sure your content can be used by the widest audience possible and help create a more inclusive learning environment!

For more information about how to use and apply these features, check out the following resources: