FAQs & Videos

General

Illinois Experts, a joint project of the University Library and the Office of the Vice Chancellor for Research, is a searchable, online portal that showcases the breadth and depth of research and scholarship produced on the Urbana-Champaign campus and facilitates connections between researchers.

Some use cases include:

  • Faculty, researchers, and staff
    • identify a potential collaborator with niche expertise on- or off-campus
    • identify potential reviewers with needed expertise for a grant, fellowship, P & T, and more
  • Grad students, postdocs, and undergrads
    • identify advisors, mentors, and committee members
  • External
    • Media outlets looking for experts to interview on current events and topics
    • General public, legislators, and potential corporate partners can view the breadth, depth, and significant of campus research in one central place

Please send your questions to Mark Zulauf, Coordinator for Illinois Experts in the University Library at irc-help@illinois.edu.


Editing Your Basic Profile Information

Currently, profiles have been created for:

  • all tenure-line faculty in STEM and social sciences units at the University of Illinois at Urbana-Champaign,
  • many faculty members in arts and humanities units, and
  • researchers with OVCR institutes.

Illinois Experts currently includes a limited number of non-tenure-line faculty members (emeritus faculty, clinical faculty, academic professions) that have been submitted by their colleges. Experts does not currently have the capacity to include all faculty members, but we are planning for future growth.

Profiles have been created for faculty members in the arts and humanities, but many of these have not yet been made visible within the portal. Because Scopus information is not an accurate representation of humanities scholarship and includes few monographs, the University Library has also leveraged its experience to import more than 3,500 monograph citations from OCLC WorldCat. Scholars without public profiles can review the works collected to date by logging into the back end of their profile and may contact irc-help@illinois.edu if they would like to make their profile visible now.

Individuals provided with Illinois Experts profiles who decide they wish to discontinue their profiles should communicate their request in writing by contacting irc-help@illinois.edu. Following a scholar’s request to discontinue their Illinois Experts profile, the University Library will retire the user’s profile. The person profile will no longer be visible in the Illinois Experts portal, and no additional updates—automatic or manual—will be made to a scholar’s profile.

 


To log in to Illinois Experts:

  1. Go to experts.illinois.edu and find the “Edit your profile” link.
  2. Click the link. Your log-in information is your NetID.


You may wish to edit your profile to ensure that it accurately represents your research and academic career. Here are several examples showing how profiles can be enhanced:

J. Stephen Downie | Ximing Cai | Cara Anne Finnegan

To edit your basic profile information:

1. Log in to Illinois Experts using your NetID.

2. Click on “edit profile.”

3. Make changes to any of the following areas (see below for screenshot):

1. Name variants ● You may have published under different names or perhaps prefer to have your profile display a different name than your publication name.If you wish to change the display of your name in your profile, add a new “Known as name.”Adding “former names” that you may have published under can also help improve the accuracy of the automated searches for past publications, but they will not display.
2. ORCID iD If you have an existing ORCID iD, you may enter it here. Learn more.
3. Profile photo ● Photograph for display on your profile. (Use of accounts to store or transmit copyrighted material such as photographs is forbidden unless permission has been obtained from the copyright owner.)
4. Links ● Add links to other personal pages, e.g. LinkedIn, Mendeley, personal website, etc.
5. Curriculum & research description ● You may add free text information about your research interests, teaching experience, creative works, selected presentations, and more.
6. Education/academic qualification (does not display on profile) ● You may enter educational qualifications. Note that this information will not publicly display; adding it can help to automatically identify publications you may have published earlier in your career. If you wish to display your educational credentials on your profile, add this under Curriculum & research description.
7. Keywords ● Improve your profile’s discoverability by adding free form keywords or from available taxonomies. Learn more.
8.Fingerprint™ ● You can show/hide Fingerprint™ terms on your profile, but cannot edit the terms directly. Learn more.
9. Save ● Remember to always SAVE any changes made to your profile

4. There are several fields you are unable to edit directly, including:

  • Name
  • Unit affiliation(s) and job title(s)
  • Email address
  • Profile visibility
  • Post-nominals
  • External information

If you have questions about your profile, please contact Illinois Experts staff at irc-help@illinois.edu.


To increase discoverability, consider adding keyword terms to your profile. Keyword terms are NOT the same as fingerprint™  terms. Fingerprint™ terms are mined directly from Scopus-imported abstracted information and can only shown/hidden, not edited directly. Keyword terms can be added by you to enhance your profile. Searches for keyword terms will help point users to you and your research.

To add keywords to your profile:

1. Log in to Illinois Experts using your Active Directory (AD) password.

2. Click “edit profile”  and scroll down to the bottom of the pop-up window until you see “Add keywords.”

3. Select the a best-fit concept area for your desired keyword in the pop-up window.

4. Type in the desired keyword(s) and save.

type in keywords

5. Be sure to click the blue Save button before you finish.

 


What is an ORCID iD?

An ORCID iD is a unique identifier used in academic publishing to identify authors and reliably link them to their works, helping distinguish authors with similar or changing names.

How to create an ORCID iD (or link to an existing one) using your Illinois Experts profile

1. Log in to your Experts profile using your Active Directory (AD) password.

2. Click “Edit profile”, and then click “Create or Connect your ORCID iD”.

3. On the ORCID registration page, register for an ORCID account (or sign in to an existing one). Once you have authorized the connection between your Illinois Experts profile and the ORCID registry, your ORCID iD will display on your Experts profile page.


About the Elsevier Fingerprint™

The Elsevier Fingerprint™ is generated via a three step process. First, the Fingerprint™ Engine uses natural language processing to mine the text of your publications — drawing from abstracts, project summaries, patents, proposals, and other sources. Second, using a variety of proprietary and non-proprietary thesauri, key concepts are matched from your work. Last, the Elsevier Fingerprint™ Engine weights these terms to define the major concepts in your text.

You can show/hide Fingerprint™ terms on your profile, but cannot edit the terms directly.

NOTE: Superscripts and subscripts may distort fingerprint terms in your profile. For example, bee will be matched to the term “bee.” If this occurs in your profile, we recommend hiding those terms.

To show/hide fingerprint™ terms

1. Log in to Illinois Experts using your Active Directory (AD) password.

2. Click on “edit profile” and then on the left, click “Fingerprints.”

fingerprint 1

3. To show/hide an entire concept area, use the on/off toggle located to the right of each concept heading. Click individual terms to hide them. The hidden terms will move to the bottom of the concept area underneath the title “omitted concepts.” To show omitted concepts, click the desired terms. The terms will move back to their appropriate location in the fingerprint™.

4. Click “save.”


Each college-level unit will have the opportunity to include non-tenure line faculty and researchers in the Illinois Experts system. These individuals may be emeritus, clinical, or research faculty or may be active academic professional researchers. Following the DMI HR snapshot each fall, which will determine the number of tenure-line faculty seats in Illinois Experts, the Illinois Experts steering committee will begin reaching out to colleges to solicit their profile nominations, beginning in Fall 2016. Each college will be able to nominate a pre-determined number of scholars from their unit, at no additional cost. If a college wishes to include more researchers beyond their no-cost allocation, they may do so, at cost. Non-tenure line researcher profiles will become public by the end of 2016 and will be updated annually.

If you have questions about this process, please contact irc-help@illinois.edu.

 


Publications data from the Elsevier Scopus database is automatically updated to researcher profiles weekly. Researchers also have the opportunity to manage their own profiles, adding and importing additional scholarly works.


Editing Your Publications Information

Illinois Experts now includes nearly 2,000 STEM and social science faculty profiles, populated with publications indexed in Elsevier’s Scopus database, updated automatically on a weekly basis. We are currently working to augment Scopus publications with monographs and book chapters identified in OCLC WorldCat, and humanities units and faculty are in the process of being profiled. We also plan to work with colleges to include non-tenure line researchers and expand to include grants, patents, and more.

Automatically-loaded publications data is representative but not exhaustive. Researchers have the opportunity to further enhance their profiles by adding and importing additional scholarly works.


Publications data in Illinois Experts is updated weekly from the Elsevier Scopus citation database. Although Scopus is an extremely large and comprehensive index, it is not exhaustive for every discipline, and it also focuses primarily on scholarly journal publications. Other scholarly outputs like books, book chapters, conference proceedings, datasets, artistic works, and other outputs are often not automatically updated. The University Library is currently working to locally capture and import OCLC WorldCat publications information (monographs and book chapters) into Illinois Experts in order to create more representative profiles for Illinois researchers, particularly those in humanities disciplines.


1. Log in to Illinois Experts using your Active Directory (AD) password.

2. Click “research output” in the left-side menu. Then search or browse for the desired record.

3. Open the record

  • To hide a research output: Make sure you are in the metadata section. If not, click metadata on the left-hand side of the pop-up box. The scroll down to “Visibility” and using the drop down, choose your restriction level. Remember to click save at the bottom of the page to save your changes.
  • To delete a research output: Click the ­red X at the bottom of the scroll window. Choose delete in the pop-up window. CAUTION: Deleting records cannot be undone. If a work does belong to a you, we advise that you do NOT delete it, but hide it instead.


Yes! It’s the fastest way to add publications to your record.

Faculty and researchers who maintain their publications information in Google Scholar may easily import their publications into Illinois Experts through the use of BibTeX. No special software or previous experience is necessary. For more information, view the Google Scholar step-by-step instructions.

For instructions for exporting BibTeX or RIS files from other citation management tools like Zotero or EndNote, please check the support sites for those tools or follow these stepsUnfortunately, online profile systems like Academia.edu and ResearchGate do not currently enable bibliographic export.


Illinois Experts can easily import publications from four online databases: Web of Knowledge (Web 0f Science), Mendeley, WorldCat, and CrossRef. Using an import module ensures more complete metadata and is faster than manually adding a publication.

  1. Log-in to Illinois Experts and click the green “add new” button in the top-right hand corner of the screen.
  2. Select “research output.”
  3. Select “import from online source.”
  4. Choose the import module you would like to use.

To use Web of Knowledge (Web of Science), WorldCat, and Mendeley, make sure to have at minimum:

• Publication Title or ID
• Author’s name

It may improve search to have:

• Journal or publication name
• Year published

To use CrossRef make sure to have your publication’s DOI.

Import Modules

EXAMPLE: Web of Knowledge (Web of Science)

  1. Select Web of Knowledge (Web of Science). Enter “Aesthetico-constructivism: Farther Adventures in Criticism” into the publication title box and “Robert Markley” into the author’s name box. Click search.
  2. If the desired publication is found, click “import.”Web of Science import module
  3. Then click the blue “import & review” button at the bottom of the pop-up window.Web of Science import module 4
  4. Review and edit the publication metadata, if necessary. Then click “save” to finish.

Web of Science import module 3

Each import module follows a similar importation process. If you have any questions, please contact us at irc-help@illinois.edu


In addition to manual imports, Illinois Experts can automatically search and provide a list of import candidates using the import module. Using an import module ensures more complete metadata and is faster than manually adding a publication.

  1. Log-in to Illinois Experts and click the green “add new” button in the top-right hand corner of the screen.
  2. Select “Set up automatic search” from the bottom of the pop-up window.autoimport 1 
  3. Toggle “on” each database you’d like to enable automatic search. You also have the option to turn on Pure emails to inform you when potential publications have been found and require your review. To do this, check the box next to “Inform me by e-mail when candidates are found (netid@illinois.edu).”autoimport 2
  4. Add your preferred research name and name variants to each database to improve the likelihood of publication discovery. You must include at least one name. Illinois Experts will suggest name variants for you. To add these, simply click “add suggested names.” To finish the set up, click “save” at the bottom of the pop-up window.autoimport 3

You can add publications to your profile by using templates. Follow these steps:

1. Log in to Illinois Experts using your Active Directory (AD) password.

2. Click “add new” in the top-right corner.

3. Choose a commonly used template, browse templates, or search for the best-fit template for your publication

Example: Book Template

a. Fill-in required information

b. Include keywords to enable discovery

c. Control visibility: make your publication visible to the public, campus, IRC users, or restricted

d. Remember to save your publication for validation when you are finished


Illinois Experts can be used to export a list of captured publications into several formats, including Word, PDF, RIS, BibTeX, and HTML.

  1. Log in to Illinois Experts with your active directory password. Then click “research output” on your home page.
  2. Next, choose the document and citation format of your export from the Download List status bar at the bottom of the window. Your download will automatically start.Export List

 

 


Duplicate publications can only be removed by Illinois Experts administration. Illinois Experts automatically detects and notifies administration when duplicates appear in the Illinois Experts system. Duplicates will be resolved on a routine basis. However, if you notice a duplicate publication in your profile and would like to notify us, please contact us at irc-help@illinois.edu.


You can use Illinois Experts to search and filter various publications criteria, including Scopus subject areas, organizations, and more. In order to search from all UIUC publications, always remove the “My Content” filter by clicking the “x” next to it.

Below are step-by-step instructions on how to filter out publications for your organization according to a specific date range:

  1. Log in to Illinois Experts and navigate to “research output.”
  2. Click the “X” next to “My Content” to display all UIUC publications.Report 2
  3. Then click the filter icon to choose your filter criteria. First choose “organization” and search for your desired organization in the search box. Choose it from the results list. If your organization serves as an umbrella for other units, check the box “Selected and all underlying organizations.”Report 3
  4. Next, select the filter icon again and this time choose “period.” Then select the period in which you would like results to be reported.

Report 4


By default, the Illinois Experts system will automatically alert you via email when changes have been made to your research output, activities, and personal tasks. System-wide messages will also be sent to you.

Users should receive minimal messaging from the the Illinois Experts system, and you can also manage your personal email preferences (steps below).

Email messages will come from the following address: irc-experts@illinois.edu. Below is an example of an Illinois Experts system email.

To change your email preferences:

  1. Log-in to your personal profile and click your netID in the top-right hand corner of your profile home page.
  2. Click email settings on the left side of the pop-up window.
  3. You can also change your message settings, which correspond to the table below.
  4. Make sure to always save your preferences before exiting the pop-up box.

Unit Administrators

To log in to Illinois Experts:

  1. Go to experts.illinois.edu and find the “Edit your profile” link.
  2. Click the link. Your log-in information is your NetID.


Unit administrators can create and edit research outputs and publications on behalf of users in the units to which they are assigned. View the Editing Your Profile FAQs for more information on how to import, manually add, hide, or remove publications. You can also find FAQs on how to export lists of publications.

Note that unit administrators are not able to edit user profile information at this time, which means you cannot manage faculty keywords, Fingerprint terms, or add basic profile information (like a research statement, photograph, or link to a web page).


Start by familiarizing yourself with Illinois Experts (previously called Illinois Research Connections) through this slide deck.

Subscribe to our listserv to learn more about upcoming in-person training opportunities for unit administrators.

 


You can use Illinois Experts to search and filter various publications criteria, including Scopus subject areas, organizations, and more. In order to search from all UIUC publications, always remove the “My Content” filter by clicking the “x” next to it.

Below are step-by-step instructions on how to filter out publications for your organization according to a specific date range:

  1. Log in to Illinois Experts and navigate to “research output.”
  2. Click the “X” next to “My Content” to display all UIUC publications.Report 2
  3. Then click the filter icon to choose your filter criteria. First choose “organization” and search for your desired organization in the search box. Choose it from the results list. If your organization serves as an umbrella for other units, check the box “Selected and all underlying organizations.”Report 3
  4. Next, select the filter icon again and this time choose “period.” Then select the period in which you would like results to be reported.

Report 4


To assign a unit administrator, please have your unit executive officer email irc-help@illinois.edu with the name and NetId of the desired person.


By default, the Illinois Experts system will automatically alert you via email when changes have been made to your research output, activities, and personal tasks. System-wide messages will also be sent to you.

Users should receive minimal messaging from the the Illinois Experts system, and you can also manage your personal email preferences (steps below).

Email messages will come from the following address: irc-experts@illinois.edu. Below is an example of an Illinois Experts system email.

To change your email preferences:

  1. Log-in to your personal profile and click your netID in the top-right hand corner of your profile home page.
  2. Click email settings on the left side of the pop-up window.
  3. You can also change your message settings, which correspond to the table below.
  4. Make sure to always save your preferences before exiting the pop-up box.

The Elsevier Pure software underlying the Illinois Experts system offers an API to support extraction of Illinois Experts information into other systems. Any information publicly available in Illinois Experts can be extracted, including Fingerprint terms. Example use cases for the web service API include web page updates, directory updates, and populating a local profile system. To access the web service API visit https://experts.illinois.edu/ws/doc/


Illinois Experts staff have prepared several training and outreach materials for use:


Miscellaneous

Currently campus grants information is not included in Illinois Experts. The Illinois Experts steering committee is investigating processes that will allow grants information to be automatically added to Illinois Experts profiles from campus data sources.


No. The two primary goals of Illinois Experts are:

  • To facilitate discovery of potential research collaborators
  • Serve as a central showcase for Illinois research, aiding in discovery

Executive guidance is provided by the Illinois Experts Governance and Steering committees, whose memberships are representative of relevant expertise on campus. The membership of these committees can be found in the Governance tab.


To stay up-to-date with Illinois Experts, subscribe to our listserv. To subscribe, send an email to lists@lists.illinois.edu with subject line “subscribe irc-announce@lists.illinois.edu YourFirstName YourLastName.” After a successful submission, you will receive a welcome email.

Example:

Suscribe to Listserv

Click to Enlarge – Subscription Email

Welcome Message

Click to Enlarge – Welcome Message


The service has been developed using the Elsevier Pure Experts researcher information portal. By using Elsevier Pure, Illinois Experts facilitates discovery of potential collaborators on the Illinois campus as well as a larger network of more than 160,000 researcher profiles at 160+ institutions worldwide, including Big Ten Academic Alliance peers Michigan, Northwestern, and Minnesota.


The Elsevier Pure software underlying the Illinois Experts system offers an API to support extraction of Illinois Experts information into other systems. Any information publicly available in Illinois Experts can be extracted, including Fingerprint terms. Example use cases for the web service API include web page updates, directory updates, and populating a local profile system. To access the web service API visit https://experts.illinois.edu/ws/doc/


Video Tutorials

Updating Your Profile

 

Managing Your Publications

 

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