Constitution

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Illinois Student Chapter of the AVMA Constitution

(November 2011 Revision)

 

Article I – Name

 

The name of this organization shall be – UNIVERSITY OF ILLINOIS STUDENT

CHAPTER OF THE AMERICAN VETERINARY MEDICAL ASSOCIATION also known             as the “Chapter” or “ISCAVMA”.

 

Article II – Objectives

 

The objectives of this organization shall be:

 

  1. To promote the spirit of friendly relations among the students regularly enrolled in the course of veterinary medicine.

 

  1. To provide additional opportunities for the members to gain professional knowledge.

 

  1. To demonstrate the virtues of organized effort.

 

  1. To build character through the censorship and appropriate discipline of all unworthy actions of its members and the commendation of all worthy deeds.

 

  1. To make available to the students the opportunities offered by the American Veterinary Medical Association to its student Chapters.

 

  1. To provide leadership opportunities for students.

 

  1. To oversee other AVMA associated organizations at the University of Illinois.

 

Article III – Membership

 

Section 1.

 

Students eligible for active membership shall include all full-time students of veterinary medicine who are enrolled in a program of study leading to a professional veterinary degree to be granted by the University of Illinois College of Veterinary Medicine.  Candidates who have fulfilled the requirements for membership as stipulated in the bylaws shall be considered members.

 

Section 2.

 

Members of the faculty and such others are eligible as the Chapter may see fit to make nonvoting honorary members.

 

 

 

 

Article IV-Executive Board

 

Section 1.

There shall be a business body known as the Executive Board of the student Chapter.

Section 2.

 

The number of members of the board, their terms of office, the method of selection and the filling of vacancies shall be provided in the bylaws.

 

Article V- Officers

 

Section 1.

 

The Executive Board of the Chapter shall consist of members as outlined by Article II, Section 1 of the bylaws.  Each of these officers shall be chosen in accordance with Articles I and XII of the bylaws and continue in office for one term or until their successors have been elected and installed.  The eligibility, tenure, duties, and methods of election shall be described in the bylaws.

 

Article VI- Amendments

 

Section 1.

Only a majority vote of both the Executive Board and the members of the Chapter shall amend the constitution in attendance at a regular meeting.  Proposed amendments shall be presented to the AVMA for approval at least one month before final action is to be taken.

 

Section 2.

 

The student Chapter Secretary shall advise the Executive Vice-President of the AVMA of any amendments made to the bylaws.

 

Article VII- Relations with the AVMA

 

Section 1.

 

The Chapter shall operate under official charter granted by the American Veterinary Medical Association.

 

Section 2. 

 

The Chapter shall pay into the treasury of the Student AVMA annual dues as determined by the national organization.

 

 

 

 

Section 3.

 

The Chapter shall be self-governing in all matters not in conflict with the provisions of this constitution.

 

BYLAWS

 

Article I-Executive Board

 

Section 1. 

Number:

 

The Executive Board shall consist of the Chapter officers, as specified in Article II, Section 1.

 

Section 2.

 

Election (See Article XX of Bylaws)

 

Section 3.

 

Duties:

 

The Executive Board shall:

1)    Be the administrative body of the student Chapter.

2)    Be charged with the duty of carrying out the provisions of the constitution and administrative bylaws.

3)    Select the depository for the Chapter’s financial resources.

4)    Deny the eligibility of any applicants for membership deemed necessary.  It shall require more than a two- third majority of the board to exclude any applicant.

5)    Decide as to the eligibility of the members for Chapter diplomas.

6)    With the approval of the Chapter, shall determine the annual dues.

Article II-Officers

 

Section 1.

 

The officers having immediate charge of the Chapter’s affairs shall comprise the Executive Board and shall consist of a President, Vice President, President-Elect, Secretary, Treasurer, Assistant Treasurer, four Class Representatives, two SAVMA Delegates, two third year Speaker Representatives, the third year or most senior IVSA representative, the third year ISVMA representative, and a Philanthropy Chair.

 

 

 

 

 

 

Section 2.

 

The President shall be a member of the third year class.  The vice-President shall be a member of the third year class.  The Chapter Treasurer shall be a member of the third year class.  The Secretary shall be a member of the second or third year class.

 

Section 3.

An executive board member in good standing shall be defined as one who has been a dues-paying member of the Chapter, adheres to attendance policies as outlined in Article XVII, Section 6, fulfills his or her duties as outlined in the Bylaws, and assists in all aspects of events planned by the organization in order to be considered a member in good standing.

 

Section 4.

 

The following are activities and duties undertaken by all student Chapter officers within the Executive Board:

 

1)    Symposium

2)    Auction

3)    Blood Drive

4)    Halloween Party

5)    First Year Orientation

6)    Award Committee

7)    Leadership Activities Fund

8)    Fundraisers other than clothing sale

9)    Dr. Erwin Small Lecture Series

10) And any other events undertaken by the Chapter

 

These duties shall be assigned as seen fit by the student Chapter Executive Board to Executive Board members.

 

Section 5.

 

The collegiate year shall be divided into two terms of equal length and shall be designated as first and second terms.

 

Section 6.

In the event that an individual is elected to more than one Executive Board position, said person will only be allowed to have one vote.

 

 

 

Article III-The President

 

Section 1.

Election (See Article XX of Bylaws)

 

Section 2.

Duties:

 

The President shall:

1)    Be the chief executive officer of the Chapter.

2)    Preside at all meetings of the Chapter and Executive Board, and follow the order of business as outlined in Article XVI.

3)    In the absence of the President, the Vice President shall preside at the meetings of the student Chapter.  The President shall appoint all special committees and shall promptly fill vacancies in the membership of these special committees created by any cause.  These shall not include the committees set forth by Article XXII of the Bylaws.

4)    Serve as a member of the Executive Board, ex officio, and with the same franchise as its other members and shall be considered an ex officio member of all committees with full power to supervise and direct their work.

5)    Vote only in the case of a tie vote.

6)    Make sure that all officers are aware of their constitutional duties.

7)    Serve as President of the Hill’s Student Feeding Committee and preside at all meetings.

8)    Attend all meetings of the Chapter.

 

Section 3.

 

Tenure:

The President shall be a member of the third year class and hold office for two terms.

 

Article IV-Vice President

 

Section 1.

 

Election (See Article XX of Bylaws)

 

 

 

 

 

 

 

Section 2.

Duties:

 

The Vice President shall:

1)    Preside at all meetings of the Chapter in the absence of the President and serve as a member of the Executive Board with the same franchise as its other members.

2)    Assist the other officers of the Chapter in every way possible.

3)    Oversee the publication of a monthly newsletter.

4)    Edit all public relations material concerning the Chapter and shall also be responsible for collecting committee reports and placing them in the Chapter file.

5)    Make sure that all committees are aware of their constitutional duties.

6)    Be a full voting member of the Executive Board.

7)    Attend all meetings of the Chapter.

 

Section 3.

 

Tenure:

 

The Vice President shall be a member of the third year class and hold office for two terms.

 

Articles V-President-Elect

 

Section 1.

 

Election (See Article XX of Bylaws)

 

Section 2.

 

Duties:

The President-Elect shall:

1)    Serve as an ex officio member of the Executive Board with the same franchise as its other members.

2)    Become familiar with the duties of the President and the policies of the organization.

3)    Assist the other officers of the Chapter in every way possible.

4)    Serve as the President-Elect of the Hill’s Student Feeding Committee and preside over the meetings in the absence of the President.

5)    Attend all meetings of the Chapter.

 

 

 

 

 

Section 3.

 

Tenure:

 

The President-Elect shall be a member of the second year class and hold office for two terms.

 

Section 4.

 

The President-Elect shall automatically assume the office of President at the termination of the incumbent President’s term of office.

 

Section 5.

 

In the case of an emergency not provided for in this constitution and administrative bylaws, the President-Elect shall hold office until a successor has been legally installed.

 

Article VI-Secretary

 

Section 1.

 

Election (See Article XX of Bylaws)

 

 

Section 2.

Duties:

 

The Secretary shall:

1)    Serve as a member of the Executive Board with the same franchise as its other members.

2)    Record the Minutes of each Executive Board meeting.

3)    Issue reminders to all persons expected to attend the Executive Board meetings and take attendance.

4)    Maintain member lists and other such information that may be required from time to time and shall issue membership cards to the members in good standing.

5)    Maintain a record of all Chapter correspondence.

6)    Be a full voting member of the Executive Board.

7)    Attend all meetings of the Chapter.

 

Section 3.

 

Tenure:

The Secretary shall be a member of the second or third year class and hold office for two terms.

 

Article VII-Chapter Treasurer

 

Section 1.

 

Election (See Article XX of Bylaws)

 

Section 2.

Duties:

 

The Treasurer shall:

1)    Serve as a member of the Executive Board with the same franchise as its other members.

2)    Be the sole custodian of the financial resources of the Chapter and shall receive and hold all money of the Chapter in a depository selected by the Executive Board.

3)    Be responsible for all financial transactions of the Chapter.

4)    Keep a careful account of all Chapter income, expenses, and assets and make such disbursements as the Chapter may direct.

5)    Attend and report on the financial accounts at the Executive Board meetings.

6)    Present a financial statement of the past year in conjunction with the proposed budget for the coming year.

7)    At the completion of the accounting year, balance the accounts and then turn the records over to a committee or agency selected by the Executive Board for audit and IRS filing if required.

8)    Attend Treasurer’s Workshop.

9)    Apply for Student Organization Resource Fee (SORF) funding and attend SORF meetings with the Assistant Treasurer.

10) Any expenses not allotted for in the budget at the beginning of the year shall be brought to and approved by the Executive Board prior to purchasing the item(s).

11) Complete taxes as needed and in a timely manner.

12) Be a full voting member of the Executive Board.

13) Attend all meetings of the Chapter.

 

Section 3.

 

Tenure:

 

The Chapter Treasurer shall be a member of the third year class and hold office for two terms.

 

Section 4.

 

Assessments:

 

All assessments necessary to meet expenses shall require a two-thirds affirmative vote of the members present.

Article VIII-Assistant Treasurer

 

Section 1.

Election (See Article XX of Bylaws)

 

Section 2.

 

Duties:

 

The Assistant Treasurer shall:

1)    Serve as a member of the Executive Board with the same franchise as its other members.

2)    Become familiar with the duties of the Treasurer and assist the Treasurer in every way possible.

3)    Help apply for SORF funding and attend SORF meetings with the Treasurer.

4)    Be a full voting member of the Executive Board.

5)    Attend Treasurer’s Workshop as necessary.

6)    Attend all meetings of the Chapter.

 

Section 3.

 

Tenure:

 

The Assistant Treasurer shall be a member of the second year class and hold office for two terms.

 

Section 4.

 

The Assistant Treasurer shall automatically assume the office of Treasurer at the termination of the incumbent Treasurer’s term of office.

 

Article IX-Class Representative

 

Section 1.

 

Election (See Article XX of Bylaws)

 

Section 2.

 

                        Duties:

 

The Class Representative shall:

1)    Serve as a member of the Executive Board with the same franchise as its other members.

2)    Act as liaison between administration and students in the class and make announcements to the class.

3)    Place copies of information received from the college administration into individual student mailboxes.

4)    Help with class elections or voting as outlined by Article XVIII of the Bylaws.

5)    Promote SCAVMA related activities and functions.

6)    Attend other administrative meetings as requested by faculty and/or administration.

7)    Be a full voting member of the Executive Board.

8)    Attend all meetings of the Chapter.

Section 3.

 

Tenure:

 

There shall be one representative from each of the four classes.  The Class Representative shall hold office for two terms.

 

Article X-SAVMA Senior Delegate

 

Section 1.

 

Election (See Article XX of Bylaws)

 

Section 2.

 

Duties:

 

The SAVMA Senior Delegate shall:

1)    Serve as a member of the Executive Board with the same franchise as its other members.

2)    Be the liaison to the national SAVMA organization.

3)    Relay pertinent information to the Chapter and to the Junior Delegate.

4)    Be responsible for membership status.

5)    Be responsible for membership dues and subscription payment for AJVR and JAVMA to be paid to the AVMA.

6)    Be responsible for relaying information to students regarding scholarships and announcements available through the SAVMA committees.

7)    Be a full voting member of the Executive Board.

8)    Attend all meetings of the Chapter.

 

Section 3.

 

Tenure:

 

The Senior Delegate shall serve for two terms beginning at the end of his/her Junior Delegate term and ending at the annual AVMA convention in the summer.  The Senior Delegate shall be a third year student.

 

 

 

Section 4.

 

Any Senior Delegate elected into a position on the SAVMA House of Delegates Executive Committee will be considered an honorary member of the ISCAVMA Executive Board.

 

Article XI-SAVMA Junior Delegate

 

Section 1.

 

Election (See Article XX of Bylaws)

 

Section 2.

 

Duties:

 

The SAVMA Junior Delegate shall:

1)    Serve as a member of the Executive Board with the same franchise as its other members.

2)    Be the liaison the national SAVMA organization.

3)    Assist the Senior Delegate in his/her duties to the Chapter.

4)    Be a full voting member of the Executive Board.

5)    Attend all meetings of the Chapter.

 

Section 3.

 

Tenure:

 

The Junior Delegate shall be student elected in his/her first year.  The Junior Delegate will be inducted at the time of election and will assume the position of Senior Delegate at the completion of two terms.

 

Article XII-Speaker Representatives

 

Section 1.

 

Election (See Article XX of Bylaws)

 

Section 2.

 

Duties:

 

The Third Year Speaker Representatives shall:

1)    Serve as a member of the Executive Board with the same franchise as its other members.

2)    Decide collectively with the ISCAVMA Executive Board which speakers to invite including the speaker budget.

3)    Contact and book guest speakers for the ISCAVMA general meetings including transportation, lodging and pre-meeting dinner.

4)    Be full voting members of the Executive Board.

5)    Attend all meetings of the Chapter.

 

Section 3.

 

Tenure:

 

The Speaker Representatives shall be members of their respective classes and hold office for six terms.

 

Article XIII-Illinois State Veterinary Medical Association (ISVMA) Representative

 

            Section 1.

 

Election (See Article XX of Bylaws)

 

Section 2.

Duties:

 

The ISVMA Representative of the third year class shall:

1)    Serve as a member of the Executive Board with the same franchise as its other members.

2)    Serve as a liaison between the Chapter and the ISVMA.

3)    Oversee the annual membership drive for the ISVMA at the beginning of the fall semester.

4)    Keep the Executive Board and the members of the Chapter informed of opportunities available through the ISVMA.

5)    Is elected through the ISVMA during the spring term of the first year.

6)    Be a full voting member of the Executive Board.

7)    Attend all meetings of the Chapter.

 

Section 3.

 

            Tenure:

 

The ISVMA Representative shall be a member of the third year class and hold office for two terms.

Article XIV-International Veterinary Students’ Association (IVSA) Representative

 

Section 1.

 

Election (See Article XX of Bylaws)

 

 

 

 

 

Section 2.

Duties:

The IVSA Representative shall:

1)    Serve as a member of the Executive Board with the same franchise as its other members.

2)    Act as a liaison between the Illinois IVSA Chapter, the International IVSA, SAVMA IVSA, and the ISCAVMA Executive Board.

3)    Organize support from ISCAVMA for important IVSA activities.

4)    Assist in all ISCAVMA related activities.

5)    Attend the annual SAVMA IVSA meeting at Symposium.

6)    Be a full voting member of the Executive Board.

7)    Attend all meetings of the Chapter.

 

Section 3.

 

Tenure:

The IVSA Representative shall be a member of the second or third year class and hold office for two terms.

 

Article XV- Philanthropy Chair

 

Section 1.

 

Election (See Article XX of Bylaws)

 

Section 2.

Duties:

The Philanthropy Chair shall:

  1. Serve as a member of the Executive Board with the same franchise as its other members.
  2. Organize Chapter philanthropic activities and conduct at least one blood drive per semester.
  3. Act as a liaison between ISCAVMA and charitable organizations.
  4. Support other school activities as deemed appropriate by the Executive Board.
  5. Organize support from ISCAVMA for philanthropic activities.
  6. Assist in all ISCAVMA related activities.
  7. Be a full voting member of the Executive Board.
  8. Attend all meetings of the Chapter.

 

Section 3.

 

Tenure:

The Philanthropy Chair shall be elected as a member of the first year class and hold office for four terms.

Article XVI- Webmaster

 

Section 1.

 

Election (See Article XX of Bylaws)

 

Section 2.

Duties:

The Webmaster shall:

  1. Serve as a member of the Executive Board, ex officio, and with the same franchise as its other members.
  2. Maintain, organize, and develop ISCAVMA’s website.
  3. Act as a liaison between ISCAVMA and computing services.
  4. Support any other on-line/web-based functions that ISCAVMA may require.
  5. Assist in other ISCAVMA related activities.
  6. Attend Chapter meeting deemed appropriate by the President or Executive Board.

 

Section 3.

 

Tenure:

The webmaster shall be elected as a member of the first year class and hold office for four terms.

 

Article XVII-Faculty Advisors

 

Section 1.

Faculty Advisors shall be members of the faculty of the College of Veterinary Medicine.

Section 2.

Faculty Advisors shall be active or affiliate members of the AVMA.

 

Section 3.

 

Faculty Advisors shall serve as advisors to the Student Chapter as a whole and shall attend all meetings of the Chapter and Executive Board.  It is the duty of the faculty advisors to assist the student chapter and its officers in promoting an understanding of the veterinary medical profession and its relationship to the general public, to assist the student chapter in its deliberations, and to provide information on the programs and policies of the AVMA.

 

 

 

 

Section 4.

 

The student chapter shall elect two faculty advisors from the faculty of the University of Illinois College of Veterinary Medicine.  Advisors shall be elected for four-year terms.  Chapters should provide for continuity by electing one advisor every two years.  Advisors may be reelected for any number of successive terms, or may be replaced before completing their terms by a majority vote of the chapter.  In the event that the faculty advisor is unable to serve his/her term, leaves office, or resigns, a new advisor shall be elected to serve the remainder of the unexpired term.

 

Article XVIII-Order of Business

 

Section 1.

 

In all cases where both the constitution and bylaws are found insufficient the Chapter shall employ the latest edition of “Roberts Rules of Order” as a guide.

 

Section 2.

 

1)    Call to order

2)    Program

3)    Approval of minutes

4)    Committee reports

5)    Unfinished business

6)    New business

7)    Appointments

8)    Adjournments

 

Section 3.

 

The President, with the approval of the members present, may modify this order of business as deemed necessary or expedient.

 

Article XIX – Executive Board Meeting Guidelines

 

Section 1.

 

Frequency:

 

At least one regular meeting shall be held each full month during the school year.

Section 2.

 

The Executive Board, with the approval of the student Chapter, shall decide as to the time, location, and frequency of regular meetings insofar as it does not interfere with Section 1 of this article.

 

 

 

Section 3.

 

The President with the approval of the Executive Board may call special meetings at any time.  Special meetings shall be well advertised at least twenty-four hours in advance.

 

Section 4.

 

Quorum:

 

Twenty-five percent of the membership shall constitute a quorum for the transaction of business.

 

Section 5.

 

A quorum shall be necessary for the transaction of all business.

 

Section 6.

 

Attendance to all scheduled Executive Board meetings is mandatory.  The SCAVMA Secretary will issue reminders to all persons expected to attend the designated meeting.  In the event that an officer cannot make the scheduled meeting, it is the responsibility of the said officer to notify the Secretary with a valid reason and any announcements to be included in the meetings and to be entered into the Minutes.  Absence notifications are to be given to the Secretary before the scheduled meeting; failure to notify the Secretary will result in an unexcused absence.  The Executive Board shall monitor member attendance and take action as deemed necessary.  Exempt from this policy is the VM4 Class Representative, who is excused due to senior blocking schedule.

 

Section 7.

 

Attendance records shall be made public to any member of the organization that requests them.

 

Section 8.

 

All ISCAVMA Executive Board Meetings are open to all general ISCAVMA members.  General members may place items on the agenda and partake in discussions at the meetings.  General members, however, may not vote.

 

Article XX-Elections

 

Section 1.

 

In order to insure that positions are filled in a timely manner and that elections are run as fairly as possible the following guidelines will be followed for all ISCAVMA elections.

 

 

Section 2.

 

All student officers shall be elected by ballot in accordance with customary parliamentary procedure.

 

Section 3.

 

The nominee that receives the most votes cast will be installed into the nominated office.   In the instance in which only one candidate is nominated, that candidate will be placed on the ballot; the candidate must receive ½ of the votes cast to be installed into the nominate office.  If the individual does not receive ½ of the votes the election shall be rerun with a new candidate.

 

Section 4.

 

There will be three times each year in which Executive Board positions will be elected.

 

The First Year Class Representative will be elected no later than one month into the first semester.  The first year class should be made aware of this position at orientation to ensure that everyone has enough time to consider running.

 

The second round of elections shall be held at the end of the month of February when the positions of President-Elect, Assistant Treasurer, Junior SAVMA Delegate, Secretary, Vice President, Philanthropy Chair, and Webmaster will be elected by their respective classes.  The Junior Delegate will assume his/her position once elected to the position  The other elected persons shall assume their respective positions at a time deemed appropriate by the President but no later than the last Executive Board meeting of the school year.

 

The final Executive Board Election shall be held in the month of April when the Second, Third and Fourth Year Class Representatives shall be elected.  The elected persons shall assume their respective positions at a time deemed appropriate by the President but no later than the last Executive Board meeting of the school year.

 

Section 5.

 

There will be several elections through out the year to fill the various committees overseen by ISCAVMA.

 

The first shall be held as soon as possible after the election of the first year class representative and will be held in the first year class for the following committees:

 

  1. Class Treasurer
  2. Audio-visual representative
  3. E-Notes representative
  4. Social Chair representative
  5. Yearbook committee
  6. Big-sib/Little-sib committee
  7. Open House Committee
  8. Hill’s Student Feeding Committee
  9. Clothing Sale Committee
    1. Ethics Committee
    2. Discipline Committee
    3. Courses and Curriculum Committee
    4. One Health Challenge Committee
    5. Halloween Party Committee
    6. Holiday Dance Committee
    7. Vetscapades Committee
    8. ISCAVMA Speaker Representatives.
    9. Vet Olympics Committee
    10. Hog Roast Committee.
    11. Senior Banquet

 

All other elections shall be completed at the same time.

 

The newly elected persons shall assume their respective positions immediately upon election.  At this same time an election will be held in the second year class to elect two Ethics Representatives.  The newly elected persons shall assume their new positions immediately upon election.

 

Section 6.

 

The Running of Elections:

 

1)    The President and Vice President shall oversee all regularly scheduled elections.

2)    The President shall oversee all elections for Executive Board positions.

3)    The Vice President shall oversee all elections for committee positions.

4)    The class representatives shall assist the running of elections held in their respective classes.

5)    In no circumstance shall a person be involved, in any capacity, to an election in which they are running.

6)    In no circumstance shall a person be in charge of an election within their own class.

7)    If an election is necessary in the third year class the President-Elect shall oversee said election.

 

Section 7.

 

Election Guidelines:

 

1)    Elections shall be held in such a way that everyone is well informed of the positions being elected so that they can make an informed decision on whether they want to run and who they want to vote for.

2)    Descriptions of positions should be made available both through announcements and e-mail.

3)    In all elections at least three days (one of which must be a day when classes are in session) will be given between the announcement of the election and description of the position and the deadline for nominations.

4)    Once ballots have been distributed there are two ways in which they may be collected:

a) They may be turned into a designated location in which case students must have at least two days (one of which must be a day when classes are in session) from the time the ballots are distributed to turn in their competed ballots.

b) Ballots may be collected during a specified class time in which case students must have been given at least one full day to read the ballots before they are asked to vote.

 

Section 8.

 

Changes in Class Status:

 

From time to time the situation arises in which an individual holding a position within the Organization changes classes.  These cases shall be handled following the following guidelines:

 

1)    If the individual holds an Executive Board position, they will be required to vacate their position if their new status is in conflict with the class restrictions of that position.

2)    If the individual holds a position on a committee it will be at the discretion of the Executive Board whether he/she retains the position or whether a replacement will be elected.

3)    In all cases an individual may elect to resign from their position if they so choose.

 

Section 9.

 

Filling Vacated Positions:

 

1)    If for whatever reason a position on a committee or within the Executive Board is vacated an election shall be held as soon as possible to fill that position.

2)    The impromptu election shall follow all of the guidelines (with the exception of timing) set forth in these Bylaws.

3)    If the vacancy occurs in the Executive Board during the second semester it will be up to the remaining Board members to decide if that position shall be filled by another election or if a current Board member shall be installed into that position for the remainder of the semester.

 

Article XXI-Amendments

 

            Section 1.

 

The administrative bylaws may be amended by written resolution presented to the Chapter at least one month before final action is taken.  A majority vote of both the Executive Board and members present shall be required for passage. The Chapter shall advise the AVMA of any amendments to the Bylaws.  Such alterations must be approved by the AVMA before they are effective.

 

 

 

 

 

Article XXII- Publication Subscription Agents

Section 1.           

Subscriptions to the Journal of the American Veterinary Medical Association will be handled through the Chapter.

 

Article XXIII- Membership

 

Section 1.

 

Only members shall be eligible for participation in Chapter activities and use of Chapter purchased materials.

 

Section 2.

A member shall have paid the annual dues by December 1st of the current year.

 

Section 3.

 

A member in good standing shall have paid current annual dues by December 1st of the current academic year and dues for all preceding years enrolled in Veterinary School, excluding the first year.  After December 1st a member shall not be considered in good standing until said dues are paid.

 

Section 4.

 

A member shall receive a membership card for the collegiate year.

 

Section 5.

 

A member shall abide by all the rules and regulations of the constitution, bylaws, and minutes of this organization.  Members shall also attend and participate in the annual open house. The Open House Committee will report to the Executive Board those members who do not attend and/or participate in open house.   Members not fulfilling this requirement may be subject to permanent forfeiture of membership and loss of all associated benefits or discipline deemed appropriate by the Executive Board.  See Article XXIV section 6.

 

Article XXIV-Committees

 

Section 1.

 

                        Elections (See Article XVIII of Bylaws)

 

Section 2.

 

In order for ISCAVMA to carry out its multiple roles for the students and the college it will be necessary to have committees that will be responsible for various aspects of ISCAVMA business.  The committee duties, membership, and membership terms shall be outlined in the following sections.  Committee are expected to adhere to the basic guidelines set forth in this article, however, it is up to the members of each committee to decide how the committee’s duties will be carried out (i.e. how to distribute tasks among the committee members.)

 

Section 3.

 

If the members of a specific committee feel that the description of their committee needs to be changed in any way in order to allow them to better carry out their duties they should bring their issue up to the members of the Executive Board so that the proper steps can be taken to change the by-laws of the organization.

 

Section 4.

 

It is important that those committees charged with planning events adhere to the times set forth in the following sections.  If a committee would like to change the timing of an event or is unable to have the event at the specified time the issue shall be brought to the attention of the Executive Board.  The Executive Board must approve any changes in the timing of any events.

 

Section 5.

 

Each semester the Executive Board will set aside time at the beginning of a regularly scheduled meeting to hear from representatives from each committee.  Each committee shall send at least one representative to the meeting to report on the progress of the committee as well as any problems that the Executive Board may be able to assist with.

 

Section 6.

 

The Open House committee

 

The Open House Committee shall be composed of twelve members, four members each from the first, second, and third year classes.  Members will be elected in their first year and serve for three years.  The third year members will serve as the chairs of the committee.  This committee shall be in charge of the annual Veterinary Medicine Open House.  Open House will be held on the first Saturday in April.  The major duties of the committee shall be as follows:

 

1)    Planning the layout of the Open House including what exhibits to have and where they will be located.

2)    Working with the college to reserve rooms and facilities necessary to house all of the exhibits.

3)    Appropriating the financial resources that are set aside for Open House.

4)    Advertising the event within the college, on main campus, and throughout the community.

5)    Assigning members of the first three classes to work at booths and exhibits.

6)    Making sure that all animal use protocol and procedures set forth by the University are followed during the entire event.

7)    Report to the Executive Board those students who do not attend or do not fulfill their responsibilities as deemed appropriate by the committee.

 

Section 7.

 

The Courses and Curriculum Committee:

 

The Courses and Curriculum Committee shall be comprised of four student members one from each class.  Members will be elected their first year and serve all four years.  This committee will be responsible for overseeing the Veterinary Medicine curriculum and making decisions as to how it should be changed and when those changes are warranted.  The major duties of this committee are as follows:

 

1)    To meet regularly with faculty to discuss current curriculum issues.

2)    Each member should be open to hearing issues from their class and bring those to the committee to be discussed.

3)    To decide on new electives to be offered.

4)    To decide whether or not current courses offered outside of the college can be used for credit with in the Veterinary Medicine Curriculum.

5)    To decide on any changes that may be necessary in the core curriculum.

 

Section 8.

 

The Ethics Committee:

The Ethics Committee shall be comprised of eight members, two from each class.  Members will be elected their first year to serve for one year and then must be re-elected their second year.  The persons elected second year will serve the remaining three years.  This committee will be responsible for overseeing the College of Veterinary Medicine’s Honor code and ensuring that it is adhered to.  The major duties of this committee are as follows:

 

1)    To meet at the beginning of each semester with the Associate Dean of Academic and Student Affairs and the Discipline Committee for an orientation.  The third year representatives will be responsible for scheduling the meeting.

2)    The committee chair or representative appointed by the chair will meet with the Executive Board at least once per semester.

3)    To meet whenever a violation of the Honor Code is suspected

4)    To rule on whether or not a student is guilty of violating the Honor Code.

5)    To make changes to the Honor Code whenever it is deemed necessary by the committee and to report those changes to the ISCAVMA Executive Board.

 

 

 

Section 9.

 

The Discipline Committee:

 

The Discipline Committee shall be comprised of four members, one from each class.  Members will be elected and serve for four years.  This committee will be responsible for deciding on the appropriate disciplinary actions to be taken against a student found to be in breech of the honor code by the ethics committee.  The major duties of this committee are as follows:

 

1)    To meet at the beginning of the year with the Associate Dean of Academic and Student Affairs and the Ethics Committee for an orientation.

2)    To meet whenever the Ethics Committee finds a student guilty of violating the Honor Code, and to decide on an appropriate punishment for that student.

 

Section 10.

 

The Clothing Sale Committee:

 

The Clothing Sale Committee shall be comprised of a maximum of twelve people, with a maximum of four from each class.  Members will be elected their first year and serve for three years.  This committee will be responsible for running the annual ISCAVMA clothing sale every fall.  The major duties of this committee are as follows:

 

1)    To plan the time of the sale and set deadlines for orders to be turned in by the students and faculty.

2)    To work with the distributor to come up with new designs.

3)    To decide on what items will be sold each year and set prices.

4)    To publicize and run the sale.

5)    To keep track of the money that is brought in and spent on the clothing sale and report this information to the Treasurer.

6)    To package and distribute the items sold once they arrive.

 

As an incentive, clothing sale committee members will be able to purchase clothing at cost.

 

Section 11.

 

The Illinois State Veterinary Medical Association (ISVMA) Committee:

 

The Illinois State Veterinary Medical Association (ISVMA) Committee shall be comprised of four individuals, one from each class.  Members will be elected their first year and serve for four years.  The major duties of the ISVMA representatives are as follows:

 

1)    To run ISVMA membership drives in their respective classes.

2)    To bring their class’s concerns to the ISVMA.

3)    To facilitate communication between ISCAVMA and the ISVMA.

4)    The third year representative will be in charge of overseeing ISVMA activities and initiatives at the school.

5)    The third year representative will also serve as a voting member of the ISCAVMA Executive Board and attend all Chapter meetings.

 

Section 12.

 

The Hill’s Student Feeding Committee:

 

The Hill’s Student Feeding Committee shall be comprised of eight individuals: one representative from each class who will be elected in the first year and serve all four years, the Hill’s Student Representative (to be chosen by the Hill’s corporation,) the Hill’s Food Room manager (to be chosen by the Hill’s corporation,) the President of ISCAVMA who will serve as President and the President Elect of ISCAVMA who will serve as the incoming President.  The major duties of this committee are as follows:

 

1)    To make decisions on how the money brought in by the Hill’s Food Room should be distributed.

2)    To meet once a month while school is in session to hear funding requests.

3)    To set policies dictating how money is to be distributed.

4)    To set limits on funding that will help insure that the Hill’s feeding program benefits as many students as possible.

 

Section 13.

 

The Winter Dance Committee:

 

The Winter Dance Committee shall be comprised of six members, two members each from the first, second, and third year classes.  Members will be elected their first year and serve for three years.  The third year members will serve as the chairs of this committee.  This committee will be in charge of the annual Winter Dance, which will be held during the spring semester.  The major duties of the committee are as follows:

 

1)    To set a date and place for the dance.

2)    To find funding for the dance.

3)    To set ticket prices based on the expected cost of the dance.

4)    To plan the other aspects of the dance including decorations and music.

5)    To advertise the dance to the entire school.

6)    To sell tickets for the dance.

 

 

 

 

Section 14.

 

The Hog Roast Committee:

 

The Hog Roast Committee shall be comprised of six to nine members, two or three each from the first second and third year classes.  Members will be elected their first year and serve for three years.  The second year members will serve as the chairs of this committee; the third year members will have a mainly advisory role and assist the second years to make their job easier.  This committee shall be in charge of planning the annual Hog Roast to be held on the last day of spring finals.  The major duties of this committee are as follows:

 

1)    To plan the menu for the event.

2)    To find funding for the event.

3)    To set ticket prices based on the budget and the amount of funding received.

4)    To advertise the event to the entire school.

5)    To find volunteers (which should come from the second year class) to help with the various jobs associated with the event.

6)    To oversee the cooking of the hogs on the day of the event.

 

Section 16.

 

The Vetscapades Committee:

 

The Vetscapades Committee shall be comprised of six people, two each from the first second and third year classes.  Members will be elected their first year and serve for three years.  The third year members will serve as chairs of this committee.  This committee shall be in charge of planning Vetscapades, to be held in April each year.  The major duties of the committee are as follows:

 

1)    To set the date and location of the event.

2)    To find funding for the event.

3)    To set ticket prices based on the budget and the amount of funding received.

4)    To make a list of acts that will make up Vetscapades.

5)    To find judges to judge the various acts.

6)    To get prizes both for the winners and to be raffled off.

 

Section 17.

 

The ISCAVMA Speaker Committee:

 

The ISCAVMA Speaker Committee shall be comprised of six members two each from the first, second, and third year classes.  The third years shall serve as chairs of this committee.  The committee shall be in charge of planning and running the ISCAVMA all school meetings.  The major duties of the committee are as follows:

 

1)    To choose the dates and times for the monthly meetings ensuring that                                 they conflict as little as possible with other school events and exams.

2)    To choose the speakers who will speak at each meeting.

3)    To provide food and beverages to the members attending the meeting.

4)    To monitor members attendance at the meeting.

5)    The third year representative will also serve on the Executive Board.

 

 

ARTICLE XXV-LEADERSHIP ACTIVITIES FUND

 

SECTION 1.

 

Purpose:

 

The purpose of the Leadership Activities Fund is to send ISCAVMA members in good standing to national or international programs or host leadership activities within the college, that promote leadership skills in the venue of Veterinary Medicine.

SECTION 2.

 

The fund will be accessible on a reimbursement basis through the Dean’s office.  $1,000 will be allotted for use annually.  The Executive Board shall be responsible for allocating these funds as it sees fit. This fund was established by Dean Whiteley in 2004 and shall continue at the discretion of the Dean’s Office.

 

Students attending the VLE shall be responsible for organizing and managing the iVLE.  One attendee shall be chosen from the student body, at the discretion of the Executive Board, and one representative from the Executive Board.  Planning and coordination of iVLE will require student participation over the summer.

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