May Library Office Notes






ANNOUNCEMENTS: University Librarian Note
As we look ahead to the end of the spring semester and exam period, I am reminded how important the Library is to our academic community. This time of year can be incredibly rewarding and uplifting, but can also be the time when we are most likely to see students in distress. Some merely need a good place for concentrated work, or someone to help with a question. Thank you for all you do to keep our spaces safe and productive, and, most importantly, for being such a key resource at this critical time of the academic year. Read more…

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ANNOUNCEMENTS: Building Project Update
Tom Teper, Associate University Librarian for Collections and Technical Services | Project Manager, Library Building Project

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

  • Susan Breakenridge
  • Sarah Heald
  • Dani Postula
  • Ithamar Ritz
  • Preston Wright

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

Sweeps Week is a data sampling activity each Fall and Spring during which Library units put in extra effort to thoroughly collect data on visitor counts, reference interactions, and other metrics. They provide a snapshot of activity for units and the Library to evaluate the use of resources and facilities. Between 10/9/2023 – 10/15/2023 (Fall 2023 Sweeps Week) and 3/18/2024 – 3/24/2024 (Spring 2024 Sweeps Week), 5,870 total records were created in LibInsight, tracking 123,875 visitors in library spaces and 3,215 reference or directional/hours transactions.

During Fall 2023 and Spring 2024 Sweeps Weeks, units collected 2,112 reference transactions, of which 371 records tracked the “Subjects” of users’ reference and research inquiries. “Other” was recorded most often at 107 entries. “Art/Architecture”, “Music”, and “History” were the next top three at 41, 40, and 36 entries respectively. The graph included here has filtered out “Other” to make the diversity of subjects more visible, and the percentages are of the 264 remaining entries. Some subjects with only 1 entry are unlabeled.

The graphs were made using LibInsight’s Dashboards tool, and interactive versions along with other core fields can be found here: Categories can be excluded from the column charts by clicking on their names in the legends or made to stand out in the pie charts by clicking on their name or their wedge. For full descriptive analysis of the Fall 2023 and Spring 2024 Sweeps Week data, please visit the Did you know? Factoids from Library Assessment page.

Graphic created and text written by Gabriel Foster, Library Assessment Graduate Assistant.

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ANNOUNCEMENTS: Senior Administrative Team Meeting Minutes

Please see detailed meeting minutes as follows:

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meeting minutes of the CDC are posted at:

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:

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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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FACILITIES NEWS: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please see

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BUSINESS NEWS: New Requirement for International Travel
Kim Johnson, Associate Director Fisc Operations – Lr Associate

There is a new requirement for International Travel that you MUST enroll in the University International (Health) Insurance Coverage for each trip that is taken for official University business. The insurance premiums are covered by the University and there are no copays or deductibles. If any out of pocket expenses occur, you will be able to be reimbursed upon your return to campus.

With this new requirement, reimbursements for travel expenses will not be paid if the traveler did not sign up for the insurance coverage.

To enroll in the required insurance coverage, please go to enrollees will use the “Study Abroad” software)

We have a posted a link on the Business Office webpage ( for International (Health) Insurance Coverage.

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HR NEWS: Filled Positions

  • Laura Eichelberger – Accounting Officer – Business & Human Resources Service Center – 4/29/2024
  • Marissa Modugno – Marketing Associate – Library Communications – 6/3/2024

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HR NEWS: Departures

  • Alex Dolski – Research Programmer – Library IT – 4/26/2024

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HR NEWS: Academic Professional and Faculty Open Postings

  • Cataloging and Metadata Librarian – Acquisitions and Cataloging Services – Closes 5/3/2024

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit

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May 2

On Reading Day, take a study break to relax and refresh at the Library’s end-of-semester tradition, De-Stress Fest! From animals (including mini horses!), crafts, VR, snacks, academic support, and more,* there is something for everyone! Locations include Funk ACES Library, Grainger Engineering Library Information Center, and the Main Library. See below for each location’s unique schedule of events. We hope to see you there!

*While supplies last

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EVENTS AND TRAINING: Reading Day: Build-a-book
Laura Poulosky, Residence Hall Librarian
May 2

The Res. Hall Libraries will close permanently on Friday, May 10th, at 7:00 pm.

  • Reading Day: Build-a-book | Thurs., May. 2nd
    Create and decorate your own blank book to give as a gift or to keep for yourself. All materials—and snacks—provided!
    SDRP 2050 – 2:00-4:00 pm

For any questions, please contact Laura Poulosky at

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EVENTS AND TRAINING: Introduction to LibGuides Training
Tuesday, May 7 at 11 AM

This hands-on training session is intended for anyone who has, or will have, responsibility for creating and maintaining LibGuides in their library unit, including those new to LibGuides and those looking to refresh LibGuides skills. Access to your unit’s LibApps account is required for this session, and is open to all library staff and GAs.

In this session, participants will…

  • …learn what LibGuides are and best practices
  • …learn how to access, create, edit, and maintain accessible unit LibGuides
  • …learn where and how to receive LibGuides help and support

Questions about this session, and other LibGuides queries, may be directed to

Related LibGuide: Getting Started with LibGuides by Teaching, Learning, and Academic Support Library

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EVENTS AND TRAINING: This LibGuide is on Fire: How to Assess & Review Your LibGuides
Wednesday, May 8 at 10 AM

This workshop session is intended for people with existing LibGuide experience and is a follow-up to the Introduction to LibGuides Training session.

During this workshop you will learn:

  • The current state of LibGuides at the University Library
  • How to create a review cycle
  • How to implement a workflow for assessing, reviewing, and deleting LibGuides

Questions about this session, and other LibGuides queries, may be directed to:

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EVENTS AND TRAINING: Preservation Emporium
May 18, 1-4pm
Douglass Annex, 804 N 5th St, Champaign, IL

Free and open to the public!

Meet your local preservation experts. Experts in photos, paper, fabric, instruments, art, digital media, and more will be on hand to answer your questions. Bring an item from your own collection and learn preservation tips. Activities for kids + hourly raffles for adults! Read more…

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If you would like to submit content for the June issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, May 24, 2024.