October Library Office Notes






ANNOUNCEMENTS: University Librarian Note
Check back next month for a Note from Acting Dean Bill Mischo.
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ANNOUNCEMENTS: Fall 2017 Sweeps Week
The Fall 2017 Sweeps Week is Monday, October 23rd to Sunday, October 29th. During the Sweeps Week all units are required to track directional/reference transactions and gate counts/head counts using the Desk Tracker software. If you are not familiar with Desk Tracker there is a Desk Tracker Guide available at http://www.library.illinois.edu/it/helpdesk/quicklinks/Desktracker.html.

There will be a Sweeps Week Drop-in Session on Friday, October 6th from 11:00 a.m. to noon in 428 Main Library. Please stop by if you would like to learn more about the Sweeps Week program, Desk Tracker and/or ways to collect and compile these statistics.
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ANNOUNCEMENTS: Strategic Framework Impact Awards
Nancy O’Brien, Head of Social Sciences, Health, and Education Library
(on behalf of the Executive Committee)

Following up on the announcement of Strategic Framework Impact awards in the February 2017 issue of Library Office Notes, the Executive Committee is pleased to announce that two proposals were funded.

  • Library Ambassadors Program, proposed by Sarah Christensen, Jessica LeCrone, Beth Sheehan, and Gretchen Madsen Webb.
    Summary of proposed work: The Library Ambassadors Program will recruit, organize and train undergraduate volunteers to promote library resources and services to their peers. Through formal and informal marketing and educational outreach activities and events, Library Ambassadors will increase visibility and provide approachable contact points in residence halls and across campus.Initial roll-out, the Library Ambassadors Program will target undergraduate students and is designed to reach students who may feel intimidated or embarrassed to come into the library and ask for assistance from librarians, graduate students, and staff, but would feel more comfortable approaching and being approached by their peers. In the pilot, 15-20 undergraduate volunteer ambassadors will be recruited on a competitive basis, from the existing library student assistant employee population or other interested students who are frequent library users.After initial training, followed up by monthly training, Ambassadors would assist at tabling events around campus, and sponsor special events in residence halls or at other strategic locations with incentives to those who complete the task (e.g., Library Catalog Account Drive – create your account and get a cookie!). Brainstorming of additional outreach and marketing event ideas is ongoing, and during orientation the Ambassadors will be encouraged to contribute to the development of new and innovative events and outreach activities.
  • Re-vamping the Health Information Portal and transitioning it to LibGuides, proposed by Peg Burnette.
    Summary of proposed work: The Health Information Portal (HIP) http://www.library.illinois.edu/health/ was launched in the fall of 2008 as a tool that brings together health information from many disciplines and sources, making them available in one convenient, easy-to-access place. The portal was designed to be useful for everyone, including students, researchers and members of the community, involving contributions from librarians on approximately 30 topics across the disciplines.
    The portal remains a valuable and viable resource but is in need of updating, however subject specialists lack the time needed for a site-wide update. In fall 2016 a new LibGuide template was developed to replace the portal web pages, and 22 topic pages were updated with new information and migrated to LibGuide format, leaving about another 22 topic pages to be migrated to the new format.
    The proposal seeks funding to hire an academic hourly so that the rest of pages can be updated and migrated to the LibGuide format. In addition, this person would update the existing HIP landing page with new links and also set up redirects for old pages.
    Transition to the LibGuide format has the potential to raise the visibility of the site and increase discoverability. The information on these pages contributes not only to research and scholarship, but also to the personal health of individuals who seek to learn more about health issues or conditions.

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ANNOUNCEMENTS: Taiwan Resource Center for China Studies
Steve Witt, Head of International and Area Studies Library

On the morning of November 14th from 10 – noon, the International and Area Studies Library (IASL) will host a ceremony to mark the establishment of a Taiwan Resource Center for China Studies (TRCCS) through an MOU with the University of Illinois and the National Central Library of Taiwan. All members of the Library staff are welcome to attend the opening ceremony and reception with further information regarding the program and times to follow. In conjunction with this event, IASL will also host an exhibit focused on the history of printing and print culture in China, which will be in IASL in October and November.

Illinois joins fellow ARL libraries at the University of Washington, University of Texas-Austin, and the University of Toronto in hosting a TRCCS. The TRCCS will serve as a platform to share both Taiwan and China studies with faculty, scholars, students, and community surrounding of the University of Illinois.

Through this partnership, the NCL will donate academic books to the Taiwan Resource Center for Chinese Studies. The TRCCS books will be shelved within the IASL’s newly available public service space and new books area in 309. In addition to the roughly 1,000 books annually, the NCL will provide access to its Center for Chinese Studies digital resources and support visiting scholars to visit the University to share their research and promote scholarship and engagement focused on Chinese and East Asian Studies. Shuyong Jiang, Chinese Studies Librarian, with serve as the Director of the TRCCS and will coordinate the activities of the Center. The opportunity to host the TRCCS resulted directly from Shuyong’s 2015 International Field Work project in Taiwan.
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ANNOUNCEMENTS: RBML Acquires Papers of Madhubuti/Third World Press
The Rare Book & Manuscript Library at Illinois has acquired the papers of Dr. Haki R. Madhubuti, one of the most provocative poets of his generation, and the Third World Press (TWP)/Third World Press Foundation, the oldest independent Black-owned publisher in the United States. The archive includes important documentation of Madhubuti’s original work as a writer, educator, and intellectual leader, and it provides an essential and unique record of the inner workings of TWP.

Campus News Bureau News Release:

Library News Release:
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the first email of the new school year at: http://illinois.edu/emailer/newsletter/138512.html.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipients of Funding
The Research and Publication Committee (RPC) congratulates the following September recipients of RPC funding:

  • Antonio Sotomayor, support to do archival research in Santa Domingo related to his work on “Los Juegos del dictador: Rafael Leonidas Trujillo y la solidaridad antillana durante los Juegos Interantillanos de la República Dominicana en 1944” studying the Inter-Antillean Games held in Ciudad Trujillo (Santo Domingo) in 1944.
  • Steve Witt, support to continue archival research in New York City at Columbia University’s Carnegie Endowment for International Peace archives on the International Mind Alcove Program.
  • Jennifer Teper and Miriam Centeno, graduate student support for a research project “Counting Diversity in Preservation” involving survey research – collection and analysis.

Please go to http://www.library.illinois.edu/committee/rpc/index.html to apply or find more information related to these research awards.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes

August 2017 Meeting
The following work groups provided reports:

Digital Production — Kyle Rimkus
Repositories, Preservation, and Access — Helenmary Sheridan
Library Emerging and Integrated Technologies (LEITC) — Jim Dohle

The work group reports are all attached to the meetings minutes:

Other Business
Shared Shelf Proposal — Kyle Rimkus
The proposal is to discontinue the Library’s license for Artsor’s Shared Shelf and migrate the content we want to maintain to Medusa and our Digital Library application. Our current license expires December 31, 2017. The consensus of the CAPT committee is to not renew at that time and cancel the service. Bill Mischo agreed to consult with John Wilkin to ensure that he doesn’t have any concerns about this.

VuFind 3.1 Update — Michael Normal
Michael reported that the VuFind 3.1 information sessions have been well attended. Users can now login with their campus NetIds and passwords. However, VuFind 3.1 is not yet at a state where he can recommend using it as our default catalog search, but it might be useful to provide a link to it from the Classic Search page so that interested users can get to it to try it out.

As usual, detailed meeting minutes and work group reports can be found here: http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2017.html
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ANNOUNCEMENTS: Recognizing Excellence
Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Check back next month for a summary of current academic searches.
A comprehensive listing is sent via LibNews each month.
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HR NEWS: In Memoriam

  • Carl Deal, passed away on September 6, 2017

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IT NEWS: WordPress Training
The migration of all Library websites to WordPress is nearly complete. If you have web content you need to create or manage, you’ll need to do it in WordPress. If you haven’t already, please attend one of the upcoming WordPress Training sessions.
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IT NEWS: Changes to the Library Employee and Departmental Directories
The migration to WordPress includes a new way of managing directory information about Library units and employees. The new Library Directory Editor provides a single interface for managing all kinds of directory information, and whenever possible pulling those data from official campus sources, such as Banner, Active Directory, or Experts. This new database also provides a APIs that allow web developers to integrate live, up-to-date information about libraries and library employees into their applications. This includes the default “Contact” page in all departmental library WordPress web sites (e.g. the Grainger Contact Page) and also the Library & Hours information listed on the Library Home Page.

Very soon the Employee Directory, the Library Departmental Directory, the Library Locations, and the faculty/staff bio pages (like Robert’s) will all be completely or partially generated using the new Library Directory database. This means no more logging tickets with the IT Help Desk in order to get unit or personal information updated (unless you need assistance). In the very near future, any library web page that contains unit or staff information will be managed from the Library Directory Editor— which means no more having to update multiple pages and sources. Simply update the information in the Library Directory Editor (or in the campus data source of record) and the updates will appear in the library’s web site. We’ll be sending out links for everyone to take a look at the proposed new versions of those pages before we go live, so everyone will have a chance to give us feedback and suggestions for changes before we roll it out to the public. By the way, we’re putting in some additional feature enhancements to those pages while we’re at it, beyond updating it to use the Library Directory Editor data, based on requests from our faculty, staff, and users.

If you need assistance, Helen Zhou and the Web Team are developing training and documentation materials.
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FACILITIES: Facility Project Updates

  • Horticulture Field Laboratory – University Archives NEH Grant Remodeling
    • The project replaced the existing environmental system for the three existing vaults, construct a new vault for instrument storage in room 108 and install fire suppression in all 4 vaults. – complete
  • Main Library – HPNL Reconfiguration – Office Space – complete
  • Main Library – IAS Reconfigurationcomplete
  • Main Library – IHLC Reconfiguration – Reading room, office and staff spacecomplete
  • Main Library – Reading Room – Wall and ceiling paintingcomplete
  • Main Library – Room 220 RemodelingPhase I complete
  • Main Library – Internet Archives – Relocate from 3rd floor of the Oak Street Library Facility to rooms 407 & 409 Main Library – complete
  • Main Library – Reading Room – Paintingcomplete
  • Main Library – Room 411 Conversion for Illinois Newspaper Project move from HPNLcomplete
  • Oak Street Library Facility – 3rd Floor Space Conversion – Convert Internet Archives space on 3rd floor to more CMS office spacecomplete
  • Oak Street Library Facility – 3rd Floor Additional Furniture for CMScomplete
  • Ricker Library – Reconfigure Staff Areacomplete

For a complete list of project in planning and construction please see: http://www.library.illinois.edu/administration/facilities/projectupdates/Project_Information_-_2017._09._29.pdf
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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The Wellness Subcommittee of the Staff Development and Training Advisory Committee is promoting an initiative to get library employees out and walking to other units, promoting both physical wellness and knowledge of our fellow employees. Take the time to introduce yourself at the participating locations and look around at the different units.  Many units are newly remodeled or have interesting exhibits or displays.

Pick up a “Passport” to record your travels to all the participating library units in the University Librarian’s office, 230 Main Library.

Each of the 31 participating libraries or units will stamp (or in some cases put a sticker on) the “passports” of individuals to show that they have indeed traveled to that unit.

The event will take place from October 1 to October 31 and anyone who completes all of them will be entered in a drawing. Turn in your passport to the University Librarian’s office, 230 Main Library by 5 pm on Friday, November 3. The drawing will take place the following week.

The event is open to all graduate assistants, academic hourlies, staff, academic professionals and library faculty. Unfortunately, at this time we will not be able to award prizes to undergraduate student assistants.

Thanks to those of you who have picked up your library passports and are participating in walking to other libraries, as well as to all the units who’ve agreed to be locations.  Thank you also to the library administration for supporting this Library community building initiative.
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EVENTS AND TRAINING: Creative Connections
October 4 and 19, 12pm – 1pm
106 Main Library
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EVENTS AND TRAINING: Picturing the Law: Visual Culture and Legal Publishing
October 10, 3-5pm
346 Main Library
Featuring: Michael Widener, Rare Book Librarian, from the Lillian Goldman Law Library, Yale Law School

“Illustrated law books” may seem like an oxymoron. After all, law is conceptual, analytic, and—wordy. Yet the object of law is human life, and its practitioners mediate between abstract rules and the real world of people and things. This tension has given rise to a surprising figurative impulse in legal literature—to law’s picture books.

Rare book librarian Michael Widener has sought over the past decade to develop an extraordinary collection of these illustrated law books at the Yale Law School. A major exhibition of the collection, entitled “Law’s Picture Books,” is currently on display at the Grolier Club in New York City and an exhibit catalog is widely available. As a collector based in a university, Mike’s goal has been to foster curiosity and experiment. Over the past decade, he has created a unique resource for researchers in a variety of academic fields, exposing a tradition many bibliophiles—and lawyers—are unaware of.

In his talk, Michael Widener will discuss the exhibition and explore the tradition of illustrating the law in books from the Middle Ages to the present day. These books were published for many audiences, including legal professionals, law students, and lay readers; functionally, they served to symbolize, depict, teach, and beautify the law. Special attention will be paid to Italian books in order to highlight the University of Illinois’ incredible holdings of Italian imprints in the Cavagna Collection in the Rare Book & Manuscript Library.

Mike Widener has been the Rare Book Librarian at the Lillian Goldman Law Library, Yale Law School, since 2006. He is also on the faculty of the Rare Book School, University of Virginia, where he has taught the course “Law Books: History and Connoisseurship” since 2010.
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EVENTS AND TRAINING: Webinar: Diversity Plans and Minority Recruitment and Retention, SPEC Kit 356
October 11, 2017, 12:00–12:45 pm
428 Main Library
Toni Anaya and Charlene Maxey-Harris, University of Nebraska-Lincoln

The main purpose of this survey is to identify diversity trends and changes within ARL Libraries in managing diversity issues in their libraries through exploring the components of diversity plans and initiatives since 2010, to acknowledge the efforts since the 1990s and provide evidence of best practices and future trends, and to identify current strategies that increase the number of minority librarians in academic and research libraries and the types of programs that foster a diverse workplace and climate
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EVENTS AND TRAINING: Webinar: LTC: Essential Partners’ Reflective Structured Dialogue Method
October 11, 2017, 1:00–2:30 pm
106 Main Library
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EVENTS AND TRAINING: NISO Webinar: Strategic Directions: Strategic Thinking: Five Years Ahead
October 18, 2017, 12:00-1:30 pm
428 Main Library
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EVENTS AND TRAINING: Emotional Intelligence Workshop
October 18, 2017, 9:00 am-12:00 pm
106 Main Library

Shirley Stelbrink from Learning Alliances will lead a workshop on developing Emotional Intelligence in the workplace.
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EVENTS AND TRAINING: Change Management Workshop
October 30, 2017, 1-4 pm
106 Main Library

Please join us for a workshop presented by Learning Alliances, Shirley Stelbrink:
A Metamorphosis Journey: Coping with Change and Transition

Change Management tools are practical and easy to understand. The hard part is remembering to apply when a major change is communicated and your responses, self-talk and concerns overwhelm you with the unknown. This interactive workshop, with newly prepared activities, is a journey into the change management process.

Participants will leave with:

  • Behavioral signs of self and others to identify “readiness” of change and transition
  • Neutral Zone questions to assist modifying your responses, self-talk and overwhelming emotions
  • Strategies to apply before workplace change for preparedness
  • An opportunity to consider what tools you will apply when transition occurs

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If you would like to submit content for the November issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, October 20, 2017.