November Library Office Notes





ANNOUNCEMENTS: University Librarian Note
University Librarian John Wilkin looks to include a regular report or topic of interest in forthcoming issues of Library Office Notes. This is the first of such inclusions.

ARL Membership Meeting, Fall 2014
The ARL Membership Meeting is a meeting for the library directors, held twice a year. The agenda is always a combination of committee and business activities, along with some programming. With the conclusion of the Strategic Thinking+Design (ST+D) process, I expect to see some fairly dramatic changes in the way we do our work in ARL, but those changes are still imminent. Read more…

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ANNOUNCEMENTS: Noteworthy Donations to HPNL
The University Library has received the donation of print copies of the Daily Illini, a culturally significant independent student paper at the University of Illinois. Under the agreement negotiated by Marek Sroka (HPNL) and Jason Quackenbush (Library Advancement), the Illini Media Company has donated about 250 bound volumes of The Daily Illini, ranging in date from 1904 to 2012, to the University Library. The newspaper is accessible to researchers interested in student life and culture at Illinois.

Another important donation negotiated by the History, Philosophy and Newspaper Library includes two portfolios of Spanish-American War newspapers received from the Illinois Valley Community College Jacobs Library. The donation comprises of the 1898 issues of Chicago Journal and the Chicago Dispatch, including multiple “extra” editions. All but one of the issues are new to our collection.
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Here are a few more facts and figures from FY14 Library unit annual reports. Unit annual reports since 2000 may be accessed through the Office of User Services ( The figures below cover July 1, 2013 to June 30, 2014. This month we feature online content and services.

  • 26,463 items on e-reserve
  • 193,969 uses of e-reserves
  • 271,976+ digital files created in-house by the Digital Content Creation unit
  • 9,893 volumes digitized for the Internet Archive
  • 570,220 total views of LibGuides pages
  • 96 LibGuides with over 1,000 views

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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of October 30, 2014 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.
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HR NEWS: Civil Service Staff Openings

  • Library Specialist, Central Access Services, interviewing, 2nd referral
  • Library Specialist, Central Access Services, interviewing 1st referral
  • Library Operations Associate, waiting for 1st referral

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HR NEWS: New Employees 

Faculty (since September 30, 2014)

  • Susanne Belovari, Archivist for Faculty Papers and Assistant Professor, University Library. Start date is November 10, 2014.
  • J. J. Pionke, Applied Health Sciences Librarian and Assistant Professor, University Library. Start date is November 1, 2014.

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HR NEWS: New Processes for Academic Hourly Hiring –> Reminder

Another reminder:  Academic Human Resources now requires that Academic Hourly position descriptions be approved BEFORE the employee can start working.  Please be sure to submit your position descriptions before the JOYCE transaction is initiated.  Please direct any questions to our office.
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HR NEWS: University Library Awards and Recognitions
The Committee for the University Library Awards and Recognitions is delighted to announce the winners for 2014 Outstanding University Library Faculty Member and 2014 Outstanding Academic Professional.  The 2014 Outstanding Faculty Member is Nancy O’Brien, Head, Social Sciences, Health and Education Library and Professor.  The 2014 Outstanding Professional is Dennis Sears, Collections and Services Specialist, Rare Book and Manuscript Library.  Awards were presented at the annual Faculty/Academic Professional Recognition Dinner on Tuesday, October 21, 2014.  The award carries a cash award of $1,000.  CONGRATULATIONS Nancy and Dennis!
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FACILITIES: Projects in Planning

  • Main Library – Gregory Drive Sidewalk/abandon electric vault cover replacement. Consultant is designing the replacement lid/sidewalk for a section of sidewalk along the south side of the Main Library that has major deterioration. Electrical work in vault in preparation for vault lid cover replacement is complete – lid replacement scheduled for week of Fall Break 2014. Facilities & Services’ project.
  • Main Library – 1st floor center restroom renovation. The project will renovate both spaces providing one accessible women’s and one accessible men’s restroom on the first floor adjacent to the Marshall Gallery. Construction to start Fall 2014 – Library restrooms scheduled for after Commencement 2015. Facilities & Services’ project.
  • Main Library – Room 220 operational planning for Scholarly Commons and Center for Innovation in Teaching and Learning (CITL) services. Operational planning continues, CITL having difficulties with space vs program requirements. Schedule for renovation is being developed after initial facilities planning meeting being scheduled.
  • Grainger Engineering Library & Information Center – Design Center – New collaboration project between the College of Engineering and Grainger Engineering Library Current proposal would re envision the west end of the basement level – room 000 and the center section, first floor west end and second floor west end. Library Facilities removing cantilever shelving and relocating existing furniture in anticipation of remodeling. Space to be cleared by early November 2014.
  • Horticulture Field Laboratory – University Archives NEH Grant Remodeling – The project will replace the existing environmental system for the three existing vaults, construct a new vault for instrument storage in room 108 and install fire suppression in all 4 vaults. 50% construction document review meeting complete and 95% construction document review meeting set for December 2, 2014.
  • Administration move to 4th floor – finalizing initial layout with AULs
  • 2014 Matching Funds
    -UGL and Main door replacement – reviewing additional exterior enclosures and hiring design consultant
    -Main Library corridor flooring replacement and stair renovation – processing documents and adjusting budget based on the UGL and Main Door replacement project.
  • Oak Street Library Facility – mobile shelving purchase – LBO and Library Facilities working on sole sourcing product. First draft of sole document sent to Purchasing.
  • Phase 2C – South Light Court, Roofs and Exterior Duct work – F&S is looking into FY15 maintenance funds for roof replacement, hiring consultant to investigate exterior duct work elimination and Facilities Planning Committee rescheduling.
  • Exhibit space for UGL on the upper level adjacent to main entry under review and investigation.

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FACILITIES: Projects in Construction

  • Main Library – Room 1 Renovation for Technical Services – CAM will provide new space and furniture for the staff currently located in room 220 Main Library. The room is in the final stage vacating remain surplus shelving and equipment and wall repair and painting have begun. Initial furniture plan is being finalized along with investigation by F&S for HVAC and lighting. F&S is to investigate the HVAC capacity of room 1 to determine the viability of using the AHU Library Project.
  • Main Library – Air Conditioning Plant – Main Stacks Cooling Tower Replacement. Two existing cooling towers located above the 4th Main Stack addition will be replaced in the next 9 months. Tower replacement almost complete. Facilities & Services project.
  • Main Library – Phase 2B Masonry Restoration and Window Replacement – North Lightcourt. Mortar grinding is 100% complete. Window replacement – 98% complete, change order work for the remaining light court window replacements is 90% complete. The remaining 10 arched topped windows on the east façade of Reading Room 200 will be replaced starting November 10, 2014.
  • Main Library – Room 146 renovation in preparation for the University Archives relocation. Flat files to arrive first week in November 2014. Electrical and data work is scheduled to begin week of November 3rd . Furniture layouts finalized and orders being placed. Move of Archives is anticipated to occur towards the end of Winter Break.
  • Undergraduate Library – additional panel enclosures are finalize and being orderedfor the Media Commons, adding printer tables, and lounge furniture.
  • Main Library – Parking Lot E3 Drainage Project is reviewing alternative solutions to resolving the water overflow from the E3 parking lot into the west basement entry and loading dock. The work will be done summer 2014 or summer 2015. Facilities & Services, Campus Parking and Library project. Project scope is being revised.

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FACILITIES: Projects in Completion

  • Main Library – Preservation 425, 425A, 425B, 425C, 427, 429, 437 and 439. Preservation staff have completed their move into their office spaces with final remodeling of labs to follow. F&S will be providing construction services in rooms 425A, 425B and 439 (labs and work rooms). Additional electric work in 425 and sink install in 439 are set up and being scheduled by F&S. Finalizing acoustic panels and doors for 425A and 425B.
  • Main Library – Room 106 Renovation. The room should be finished by mid summer. It will be a hybrid conference/seminar/limited instruction space. The space is intended to provide flexible arrangements with 8 mobile tables, 35 chairs with casters, 3 – 80” flat panel displays mounted on N. W. & E. walls. Library IT is working with CITES on finalizing the necessary comments for the A/V in the room. No change.

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EVENTS AND TRAINING: American Music Month
America’s Music in Peace and War: A 20th-Century Revue
Concerts, Lectures, and Exhibitions
November 1-30, 2014
Krannert Center for the Performing Arts, University Library, School of Music, and Sousa Archives and Center for American Music

To commemorate the one hundred-year anniversary of the start of World War I and illustrate how this first world conflict forever changed the face of music in America, the University of Illinois’ 2014 American Music Month celebration will explore the indoctrination of social and political ideals across twentieth-century America through music during times of peace and war.
Events Calendar
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EVENTS AND TRAINING: Lighten Your Holidays
Wednesday, November 5, 10:00 – 11:00am
106 Library

Thanksgiving, Christmas, Hanukkah and more are just around the corner! Looking forward to all of the holiday treats but not the prospect of gaining weight? Come learn how to modify family favorite recipes with simple tweaks to make them more nutritious and easier on the waistline. This fun workshop will be taught by Leia Kedem, registered dietitian with University of Illinois Extension. Everyone will get handouts and recipes to take home and there will be samples of “rescued” recipes!

Send your holiday recipe – entree, side, or dessert – to Zoe Revell. All recipes submitted will be made available as a library recipe collection.

Register on the Staff Calendar:
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EVENTS AND TRAINING: The Lincoln “OKCC” (Only Known Copy Club) and Other By-Ways of the Abraham Lincoln Presidential Library and Museum
Wednesday, November 12, 3:00pm
Rare Book & Manuscript Library


If Lincoln is putatively the most-written about person after Jesus, is it fair to expect that lots of copies of all that writing exist? Fair, but incorrect. The breadth of Lincoln’s niche in American political and literary history may be great, but the edges of its documentation can be shockingly narrow. A surprising number of publications about Lincoln (maybe as many as four score and seven?) exist in only one known copy. There’s even one imprint BY him that seems to qualify for the “OKCC.”

For the November No. 44 Society meeting, The Rare Book & Manuscript Library has invited James Cornelius, the Curator of the Lincoln Collection at the Presidential Library in Springfield, Illinois, to deliver an illustrated talk about the collections in the world’s largest gathering of “Lincolniana.” He will explore the mysteries of how so many publications about Lincoln are exceedingly scarce and also provide a general round-up account of the ALPLM’s collections.
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EVENTS AND TRAINING: Stress Management – Relaxation Techniques
Tuesday, November 18, 10:00- 11:00am
106 Library
Presenter: Michelle Guerra, Director, UI Wellness Center

Learning to Relax

  • Understand how stress affects you physically
  • Learn what the relaxation response is and how it works
  • Practice a variety of relaxation techniques
  • Learn to select a relaxation technique that works for you

Register on the Staff Calendar:
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EVENTS AND TRAINING: Chair Yoga Breaks with Christine Janak Continue in November
Tuesdays and Thursdays
11:00-11:30am, Room 106 Main Library

Feeling sleepy, stressed, sad, or sickly? Any or all of the above? Take some time for yourself to breathe deep, relax, and rejuvenate. During these 30-minute chair yoga breaks, we will focus on pranayama (yogic breathing) techniques that directly affect the parasympathetic nervous system, triggering the healing “relaxation response.” Yoga literally means “union,” so we will use this breath in connection with gentle movements and stretches to unify body and mind and to cultivate a state of calm, focused awareness. No yoga experience necessary, just bring you, an open mind, and perhaps a friend!

Christine Janak is a certified RYT-200 yoga instructor.

Register on the Staff Calendar:
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Would you like to see a Questions section in LON? If you have a library-related question and would like to see it answered in an upcoming issue, please send it to Perhaps the answer will benefit the entire LON readership!

If you would like to submit content for the December issue of Library Office Notes, please submit it to John Wilkin, Sue Searing, Beth Sandore, or Tom Teper by Wednesday, November 19, 2014.