Research IT Portal Advisory Committee’s Charter

| August 2018

The purpose of the Research IT Portal Advisory Committee is to serve in an advisory role for planning and enhancements of the Research IT Portal.

The Research IT Portal Advisory Committee will provide guidance and prioritization for the features and functionality of the Research IT Portal that will best meet the needs of all stakeholders.

The mission of the Research IT Portal is to be a one-stop solution for researchers and those who support research to efficiently and effectively find, access, and utilize technology resources, services, training, and support from all across campus. The portal has been developed in response to the need identified across campus to connect researchers to resources. The initial Research IT Portal was released in March 2018.

The Research IT Portal is and will continue to be driven by stakeholder needs and input, which is the motivation behind the Research IT Portal Advisory Committee.

Charge

Members of the Research IT Portal Advisory Committee Shall Together:

Provide guidance and prioritization for the features and functionality of the Research IT Portal that will best meet the needs of all stakeholders by providing input:

- - on a high-level roadmap for Research IT Portal
  - to help prioritize features and enhancements for each phase of development
  - on progress made at least once during each phase of development

Commitment

Engage in scheduled meetings (5 proposed), extend invitations to other appropriate meeting participants.
- Each meeting is outlined below, each with a specific purpose
- Early meetings will be highly participatory
Identify and recruit other qualified individuals to be members of potential Research IT Portal teams and committee members.
- Help point out missing stakeholders and encourage engagement
Develop a communications campaign to inform campus of the group’s activities
- Help let people know about the Portal as a resource and changes being made to improve it
Other input methods as able, for example usability testing or recruitment for testing may be something to also assist with during development, if desired.

Membership Composition

The Research IT Portal Advisory Committee is the guiding force in overseeing the Portal. Ideally the advisory committee shall be composed of members of the following groups:

Researchers:

(those who have actively participated in research currently or in recent past)

Faculty
Grads
Staff

Support, Service and Training Providers:

(those who provide services, support and/or training directly to researchers)

Non-IT Support and Service Providers
IT Support and Service Providers

Other IT Professionals and Staff:

(those who may not directly support researchers, but are still considered stakeholders)

Meetings

These meetings will be scheduled in an attempt to accommodate as many schedules as possible. Each one will have a purpose and goal, as listed below. If it is determined more meetings are necessary, they can be added. This list is an effort to accomplish needed tasks with the minimal number of required meetings. Each has an estimated ideal date, which has not be set yet.

Initial Welcome and Brainstorming Meeting
Prioritization Meeting
Evaluate Roadmap and Prioritization Lists together
Review Progress being made (approximately half way through project)
Review Progress made (close to finish of project)