Room Reservations and Recital Requests


(you may print this page for your records)

Music Scheduler – Search for an open space and reserve a room. Requires UI login.

Recitals may be requested in the following locations:

  • Smith Memorial Room
  • Smith 25
  • Music Building Auditorium
  • Music Building 0359 “Fishbowl”

Recital Times

  • 11:30 am (Sat-Sun)
  • 1:30 pm (Sat-Sun)
  • 3:30 pm (Sat-Sun)
  • 5:30 pm
  • 7:30 pm


Step 1:

  • Talk to your professor and accompanying musicians to get a couple of ideas for your timeline.
  • Consider that you need to schedule a recital, warm up, and a dress rehearsal.

Step 2:

  • Log in to MUSIC SCHEDULER.
  • There are two (2) ways to find available space:
    • On the home page, start at “create a new request” and put in your request time and date.
      • In the drop down menu, you will see a list of rooms that are available. If you don’t see the hall you want, you will need to select a different hall or a different time/date.
    • Or, start by selecting the ‘calendars’ tab when you log in.
      • Here, you can view the entire calendar for a particular hall and begin the request process there.
  • Make the following requests:
    • 1st request under UG, GR, DM Student Recital for the recital time
    • 2nd request under Recital Warm Up

Step 3:

  • Print out the Recital Authorization Form from Operations and Facilities page.
  • Fill out the form and obtain all required signatures.
  • Indicate, in the space provided on the form, whether you would like the audio department to contact you for recording, or if you want stage crew.
  • Submit the form to Nathan Mandel within 7 business days of your initial request for confirmation. (requests pending after 7 business days will be deleted)


You will receive a confirmation email with your time and date listed on it with further instructions.


(1) PROGRAMS: You must create a program. See “How to Submit Your Student Program”  below.

(2) DRESS REHEARSAL: Students are allotted 2 hours of dress rehearsal time for an approved recital.

  • You may book “off-peak” hours immediately following your recital approval. Ex. Sat/Sun mornings, evenings after 9:00pm.
  • For “peak” hours (between 4:30 pm and 9 pm), please wait until your recital date is within 21 days.


(3) RECORDING AND SOUND REINFORCEMENT REQUEST FORM– (recordings, microphones, PA system, etc.) If you indicated you would like audio/video on your form, Mr. Horger or Mr. Duncan will contact you with detailed information.

(4) TECH TRAINING (Classroom Tech for A/V only) – (schedule an appointment at least 2 business days in advance)

(5) HARPSICHORD: – you MUST get authorization prior to confirming use of a harpsichord.

(6) PIANO TUNING: A request for piano service can also be made within the Recording and Sound Reinforcement Request Form linked above.



All student recital programs must be submitted as a properly formatted word doc. to the Copy Center.  You will find the link to the format here.  If this is not received in the proper format, then it will be returned to you for revisions.You are also welcome to submit a pdf. in final print ready format.

The same two week deadline still applies.  Thanks for your cooperation with this new policy.

PLEASE NOTE:  Because the School of Music no longer offers a stage crew for the Music Building and Smith, students are required to pick up their programs from the Copy Center, which is behind the School of Music Reception area on the first floor.  You will receive an email from them when they are ready. Once notified, be sure to pick up your programs within three days.

Questions about your program? Contact the Copy Center.


All student recitals that are approved then cancelled are subject to a $50.00 cancellation fee. The fee will be levied by the School of Music Business Office through the Office of Student Accounts and Cashiers. The fine must be paid before another Recital Request can be made. A petition to waive this may be made to the Office of the Director, in conjunction with the approving major faculty member, in case of special circumstances.


  1. Send an email to Nathan Mandel with your name and the title/date/time/location of the recital you wish to cancel – OR – you may use the request cancellation feature in the Music Scheduler.
  2. Music Operations will cancel your Recital Reservation once approval is received from your instructor.Once you cancel, you may not go back!
  3. The $50.00 cancellation fee will be applied to your University student account.