Meeting with Executive Committee (11/3/14)

On November 3, I met with the Executive Committee to discuss the strategic planning process and gather advice on how to frame and shape the process. Below is an excerpt from the minutes and the draft document that I distributed for discussion.

All the best,
Lisa Hinchliffe
Coordinator, Strategic Planning


Excerpt from Executive Committee Minutes 11/3/14:

John invited Lisa to share with EC the process she has worked with Dean Wilkin and the Cabinet to outline for strategic planning. Lisa would like to see the next Library retreat help inform the process. The focus will be on generating a strategic framework for action, with the intention to create something more flexible than the traditional strategic plan.

EC would like Lisa’s group to take information from the unretreat and several of the surveys that have been done to help inform the process. Other documents Lisa feels they will use are the current strategic plan, annual budget document and other documents.

John feels we can glean from the other reports to determine what some of the larger frameworks are. The new SP will guide us through 2016 and then for some time to come. The SP will guide our goals and objectives on an annual basis. This is an opportunity for us to formulate what is important to us and what is important to the University. It will help us to know if we are accomplishing what we want to.


DRAFT for Executive Committee Discussion

Deliverable: Framework for Strategic Action


  • Mission, Vision and Values
  • Strategic Priorities and Pathways
  • Possibly: DMI Metrics


  • Leadership: University Librarian and Cabinet
  • Advisory: Executive Committee, Administrative Council, Library Staff Steering Committee
  • Coordinator: Lisa Hinchliffe
  • Process Work Group: To Be Named (Soliciting Input)
  • Participation: Library and Campus Stakeholders


  • Mission Focused
  • Action Oriented
  • Aligned with Institutional Priorities and Goals
  • Data-Driven/Evidence-Based
  • Broadly Inclusive Process – Library, Campus and Community Stakeholders
  • Administrative Leadership and Faculty Shared Governance


  • Participation (Time and Attention)
  • Expenses for Meetings, etc.
  • Tentative: Expenses for Transcription and Text Analysis
  • Coordinator

Process and Timeline – Aspects of Mission, Alignment, and Real-Time Planning Models:

  • October-November 2014 – Process Development, Planning, and Approval
  • December 2014 – Preparations for Retreat including Broad Input
  • January 9, 2015 – Library Retreat
  • January-March 2015 – Retreat Ideas Incorporated into Library Budget Request
  • February-April 2015 – Focused Discussions and Explorations
  • May-June 2015 – Develop Framework
  • July-August 2015 – Solicit Feedback and Discussion on Framework
  • September 2015 – Revise Framework and Develop Metrics
  • October 2015 – Solicit Feedback and Discussion on Revised Framework and Metrics
  • November 2015 – Finalize Framework and Metrics
  • December 2015 – Publish Framework

Some Considerations:

  • What time horizon in planning discussions?
  • New campus leader for strategic planning?
  • Anticipating campus requirements but maintaining flexibility?
  • Platform for input and prioritization (Ideascale, Loomio)?