ANNOUNCEMENTS: University Librarian Note

Check back next month for a note from Dean of Libraries and University Librarian Claire Stewart.

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ANNOUNCEMENTS: New Email Address for the Dean’s Office

The old DEANS-OFFICE@library.illinois.edu email account has been disabled. Please use the new LibDean@illinois.edu email address. Any instances of the old email address on unit web pages and materials should be replaced.

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ANNOUNCEMENTS: Cheers for Peers

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

• Damian Behymer
• Kristen Blankenship
• Erik Chapman
• Kit Condill
• Jenny Johnson
• Scott Mann
• Dani Postula
• Kristen Zidon

To view the detailed Cheers for Peers submissions please view the Growing People blog.

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ANNOUNCEMENTS: Recognizing Excellence

• Spring 2024 Presentations by Library Faculty and Academic Professionals
• Spring 2024 Publications by Library Faculty and Academic Professionals
• Sara Benson Selected to Serve on Library of Congress’ Copyright Public Modernization Committee

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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ANNOUNCEMENTS: Senior Administrative Team Meeting Minutes

Please see the detailed meeting minutes as follows:

• September 11

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ANNOUNCEMENTS: Collection Development Committee Notes

The most recent meeting minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes

The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/

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FACILITIES NEWS: Facilities Update

Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please visit wordpress.library.illinois.edu/staff/facilities.

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BUSINESS NEWS: Reimbursable versus Non-Reimbursable

Kim Johnson, Associate Director of Fiscal Operations

All expense reports in Chrome River require a concise but detailed business purpose. A business purpose is defined as one that supports or advances the university’s goals, objectives, and mission and adequately describes the expense as necessary, reasonable, and appropriate for the university. 

Can an external audience who knows nothing about you, your department, or the trip understand why the expense was warranted? Units must ensure that expense reports and supporting documentation include complete and transparent information that can be understood by both internal and external reviewers (managers, auditors, IRS, FOIA, etc.). 

In accordance with IRS rules on Accountable Plans, expenses incurred by system employees must serve a business purpose. This means all expenses must provide a benefit to the institution, not a personal benefit to the employee. 

Elements of an Appropriate Business Purpose

When requesting a payment, reimbursement, or justifying an expense, the business purpose should clearly describe the reason for the expenditure. Providing the 5 “W’s” (Who, What, Where, When, and Why) in the business purpose field will comprise an appropriate response for each expense line in Chrome River. 

Much of the information needed for each expense is covered by the information entered on the report header and/or individual expense lines.

• WHO: This is typically answered by the employee submitting the expense report. When an expense is incurred on behalf of someone else, such as a non-employee, the individual’s name should be included in the report.
• WHAT: This is usually answered by the attached supporting documentation and the expense tile selected for the expense line.
• WHERE: The location of the expense is often identified in supporting documentation.
• WHEN: The transaction date will often identify the when.
• WHY: The “why” is the most important piece of information to support a business need. This describes why the university is paying for the expense and how the expense supports the mission of the university. 

Constructing a Business Purpose

1. Describe the purpose of the expense.
2. State the facts by using action verbs that describe the activity.
3. Clearly state how the expense benefits the university.
4. Describe any unique or unplanned circumstances related to the expense that requires further explanation. 

Merely re-stating WHAT is being purchased, instead of describing WHY the payment is being requested and HOW it benefits the university, is inadequate.

Most transactions fall under one of five common themes:

• Presenting Knowledge
• Professional Development
• Recruitment
• Networking
• Donor Solicitation

University Payables does NOT need to see

• Repeated information that is already included in the transaction or attached supporting documentation.
• History of the university or unit
• A copy-and-paste narrative added to every expense report from your unit
• The description of the event provided by the event organizers

Reason for Business Purpose

The University of Illinois System’s financial transaction documentation must consistently meet and comply with legal, governmental, and auditing requirements. Providing thorough, complete transaction justifications and supporting documentation protects and benefits the system in the following ways:

• Minimizes the risk of penalties and fines due to unsubstantiated business expenses.
• Ensures compliance with legal and regulatory requirements.
• Establishes adequate and consistent documentation standards for all financial transactions.
• Provides an independent and efficient source for obtaining transactional information.
• Complies with tax regulations that specify requirements for nontaxable reimbursements under an accountable plan versus reimbursements taxable to employees. 
• Minimizes reputational risks and adverse public perception.

A detailed, relevant business purpose will help reimbursements be processed more efficiently, with less chance of the expense report being rejected. 

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HR NEWS: Departures

• Monica Carroll – Engineering and Physical Sciences Liaison and Innovation Librarian – Grainger Engineering Library Information Center – 9/5/2024
• Ginger Schutz – Senior Library Specialist – Acquisitions & Cataloging Services – 10/31/2024

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HR NEWS: Civil Service Vacancies

• Associate Software Developer/Software Developer SCaRS – Library IT – Decision soon
• HR Associate – Business & Human Resource Service Center – Decision soon
• HR Representative – Business & Human Resource Service Center – Interviews soon
• Web Application Developer – Library IT – Posting soon

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• Jane Menkhaus

EVENTS AND TRAINING: Staff Events Calendar

To see the most up-to-date staff events calendar, please visit uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: CU Folks & Roots @ MPAL: Eddie Barbash + KASA & Friends

October 3 at 4:00–5:00 p.m.

Join us for an afternoon of music and insight in collaboration with the CU Folk & Roots Festival! Experience a captivating performance/lecture by Eddie Barbash + KASA & Friends, browse a curated display of folk and roots materials from the Music & Performing Arts Library’s collections, and enjoy light refreshments. 

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EVENTS AND TRAINING: Player Piano Demonstration

October 4 at 4:00–5:00 p.m.

Enjoy a free concert featuring the Music & Performing Arts Library’s Steinway Duo-Art Reproducing Piano. See the piano in action and learn more about the instrument and roll collection. Visit the Library’s website for more information about the piano and roll collection.

This event will take place in the Music & Performing Arts Library’s player piano room, which is located on the second floor of the library. MPAL is located in the Music Building (1114 W Nevada St., Urbana). See our website for accessibility information and how to get to MPAL.

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EVENTS AND TRAINING: Hub Training

The Reference Management Team will be holding Fall 2024 Hub Trainings. The October sessions are listed below as well as in the Staff Calendar and on the welcome page for the Canvas course (see below).

We will once again be having one in-person session and one held via Zoom for each topic, with sessions taking place on Mondays from 2-3 p.m. and Fridays from 3-4 p.m. The same content is presented in both sessions so you can attend either the Monday or the Friday session. Registration is not required (Civil Service non-exempt staff should get permission from their supervisor before planning to attend).

To enroll in the Canvas course associated with Hub Training, use this link: https://canvas.illinois.edu/enroll/YYL6RR . The course includes materials and recordings from past Hub Training sessions and will be updated to include the Fall 2024 sessions.

• October 4 at 3 PM: Recording, Analyzing, and Visualizing Data in LibInsight
• October 14 at 2 PM & October 18 at 3 PM: E-resources Access & Troubleshooting
• October 21 at 2 PM & October 25 at 3 PM: Neurodiversity

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EVENTS AND TRAINING: Library Teamwork and Engagement Module 3

October 24 at 12:00 p.m.

We are pleased to invite you to participate in the University Library DEIA Educational Workshop Series.  This series was developed by Dr. Ellen Burts-Cooper of Improve Consulting in collaboration with the DEIA Task Force. These workshops are a mixture of presentation and discussion, led by two library facilitators. By attending this workshop, you will have the opportunity to meet colleagues from across the library and learn from each other. This workshop, Library Teamwork and Engagement, focuses on teamwork and collaboration, discussing trust and creating an environment of engagement.

We will have more workshops next semester, please keep a lookout for them.

Registration: https://uiuc.libcal.com/event/13083169

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EVENTS AND TRAINING: Alphas’ Adventures in “Munchland”: Black Bibliography for a New Literacy

Thursday, October 24 at 6 p.m. via Zoom (online only)

Jesse Erickson, Astor Curator of Printed Books & Bindings at the Morgan Library, joins the RBML virtually to discuss Black bibliographical exploration and trace the migrations of Black Vernacular English (BVE) from 18th-century literature to that of the hip hop generation. This live Zoom presentation is open to the public; please pre-register at go.illinois.edu/Erickson.

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ANNOUNCEMENTS: University Librarian Note

Happy September, everyone!

We are now in the swing of the fall semester, and I hope it’s going well so far. I’ll always vividly remember the crush of managing hiring, training, and scheduling a new student workforce while also trying to stay on top of the rush of reserve and e-reserve requests back in 1994 when I was a new library manager at Northwestern University. So much has changed since then but the rhythms of academic life seem to stay the same and I know many of you are managing many of the same processes now. Read more…

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ANNOUNCEMENTS: Cheers for Peers

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

• Christopher Bailey
• Rachel Bernstein
• Henry Borchers
• Jake Culbertson
• Adrienne Esserine
• Xavier Sanchez
• Anthony Stewart
• Jody Waitzman

To view the detailed Cheers for Peers submissions please view the Growing People blog.

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ANNOUNCEMENTS: Recognizing Excellence

• Stephanie Luke Awarded Society of American Archivists Strategic Growth Grant

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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ANNOUNCEMENTS: Senior Administrative Team Meeting Minutes

Please see the detailed meeting minutes as follows:

• August 13

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ANNOUNCEMENTS: Collection Development Committee Notes

The most recent meeting minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes

The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/

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FACILITIES NEWS: Facilities Update

Tim Newman, Assistant Dean of Libraries for Facilities

Welcome back to campus!! As a new semester has started, the Facilities Team wanted to remind everyone of a few general procedures and policies:

1. For any facility-related request(s) such as furniture needs, key requests, event setup, general maintenance, and remodel, or when not sure, please submit a ticket request. This way all of facilities can track the request and ensure that we are providing the best customer service for you. These links will help with varied ticket submissions:
   • Team Dynamix (general facility/default request): https://go.library.illinois.edu/logaticket
   • Key Request Form: https://www.library.illinois.edu/staff/facilities/keyrequest/
   • Event Checklist: https://www.library.illinois.edu/staff/wp-content/uploads/sites/24/2019/02/EventCheckList-Revised-2019.02.08.xls
2. For shipping/delivery, please bring any shipments to Shipping/Receiving the day prior. We make daily deliveries starting at 8:00 a.m. as well as multiple deliveries throughout the day. We try to accommodate rush orders, but request at least a day’s notice. Additionally, for any packages being shipped FedEx or UPS, please have them by noon at the shipping/receiving desk at the Main Library. Lastly, ensure that you please provide as much detail regarding the order as possible (vendor, quantity, price, etc.).

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BUSINESS NEWS: Reimbursable versus Non-Reimbursable

Kim Johnson, Associate Director of Fiscal Operations

The University will reimburse employees for university business expenses. These expenses could be travel expenses, business meals, and miscellaneous cash purchases. However, there are some expenses that are not reimbursable and may need to be paid for by the Business Office.

Reimbursable expenses:

• Travel-related expenses
  • Airfares
  • Lodging
  • Per Diem
  • Car Rental and gas
  • Mileage
  • Rideshare
  • Parking
• Miscellaneous Expenses up to $499
  • Food supplies
  • Printing conference presentation material
  • Professional memberships

Non-Reimbursable Expenses:

• Travel-related expenses
  • Tips for hotel employees (this is included as part of per diem)
  • Room service
  • Trip protection (except for international flights)
  • Liability coverage and roadside assistance for rental cars
  • Ride Share (Uber Black/Uber Black SUV)**
  • Guest lodging and airfare*
• Sales Tax
• Gift Cards*
• Software or hardware purchases*
• Images/Pictures*
• Research materials*
• Employee-only meals
• Recurring charges for subscriptions or learning platforms*
• Honorariums*

*This item needs to be routed through the Business Office
**This requires an exception request and may or may not be reimbursed

Program advances must be requested through the Library Business Office by completing a program advance request form at https://forms.illinois.edu/sec/3026437. The request for a Program Advance must be received by the Business Office no later than 14 days prior to the date you need the funds.

It is important to note that the custodian of the program advance must receive the advance first prior to purchasing any gift cards or making any cash payments to participants. Proper documentation must be kept on who is paid, how they are paid, and when they receive their payment; please contact the Business Office for instructions on record keeping.

Please note that international individuals cannot be paid with a Program Advance, please contact the Business Office on how to proceed with paying international individuals.

The official University policies on Program (Cash) Advances can be found on the Business & Finance website at: https://www.busfin.uillinois.edu/paying_people/cash_advances. If you have any questions on Program Advances and if they are appropriate for your program please contact the Business Office at bhrsc@library.illinois.edu.

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HR NEWS: Filled Positions

• Matthew Hardy – Library Specialist – Interlibrary Loan & Document Delivery – 8/6/2024
• Peg Burnette – Medical Librarian – Grainger Engineering Library Information Center – 8/16/2024
• Anna Liss Jacobsen – Bioengineering & Engineering Medical Innovation Librarian – 8/16/2024
• Skylar Lucci – Visiting Engineering Instruction & Outreach Librarian – 8/16/2024
• Emily Benton – Prarie Research Institute Librarian – Funk ACES Library – 9/2/2024
• Nicolette Coleman – Senior Library Specialist – Ricker Library of Architecture & Art – 9/16/2024

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HR NEWS: Departures

• Neil Feuerhelm – Senior Audio, Video, & Emerging Technology Specialist – Library IT – 9/27/2024
• Hanna Lafond-Hyman – Office Support Associate – Business & Human Resource Service Center – 9/27/2024
• Kim Hutcherson – Human Resources Associate – Business & Human Resource Service – 9/30/2024

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HR NEWS: Civil Service Vacancies

• Associate Software Developer/Software Developer SCaRS – Library IT – Interviews
• HR Associate – Business & Human Resource Service Center – Interviews soon
• HR Representative – Business & Human Resource Service Center – Closes 9/10/2024

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EVENTS AND TRAINING: Staff Events Calendar

To see the most up-to-date staff events calendar, please visit uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: Preservation Open House

September 13 from 1–5 PM

Where: Preservation Services, Main Library 425
Who: Everyone is invited! Registration is required.
What: Preservation Services is hosting an open house with hands-on activities and demonstrations. Witness the high-speed box-making machine. Bring a one-page family letter to be digitized. Craft with Conservation experts. Learn about heavy metals in 19th-century books with an XRF scanner. There will be sign-up time slots available for each of our stations. Come learn about what we do behind the scenes in Preservation while touring our labs and offices on the 4th floor!

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EVENTS AND TRAINING: Mortenson Distinguished Lecturer – Meet and Greet & Workshop

We are pleased to offer two in-person opportunities to connect with Dr. Caidi, the 34^th Annual Mortenson Distinguished Lecturer, as well as Dr. Michelli Costa, Visiting Scholar, Faculty of Information Science, University of Brasilia.

September 18
1:00–2:00 PM: Doctoral Students Meet & Greet with Dr. Nadia Caidi
2:30–4:30 PM: Workshop – Arts-Based Knowledge Translation: Information (and Other) Professionals Supporting Communities Toward Action
Co-facilitated by Nadia Caidi, Professor and Director of International Student Experience, Faculty of Information, University of Toronto and Michelli Costa, Professor, Faculty of Information Science at the University of Brasilia

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EVENTS AND TRAINING: 34^th Annual Mortenson Distinguished Lecture – “Reading as Belonging: Implications for Library and Information Practice”

September 19, 2024
3:30– 5:00 p.m. CT (Hybrid lecture)
5:00– 5:45 p.m. CT (In-person reception)
School of Information Sciences Building, Room 126
501 E. Daniel Street, Champaign, IL 61820
Regisration: https://illinois.zoom.us/meeting/register/tZAscuisqjwpGtdCuYdIiOWJFzf9KH8D2sTE
Learn more: https://www.library.illinois.edu/mortenson/lectures/

Join us for the 34th Annual Mortenson Distinguished Lecture with Nadia Caidi. Dr. Caidi will deliver a presentation titled “Reading as Belonging: Implications for Library and Information Practice.” Drawing on her research on migration and belonging through the lens of heritage language and young people’s engagement with reading for pleasure, she examines the extent to which the library and information field equips students and staff with the skills and mindset they need to work meaningfully with communities, to practice an ethics of care towards the most marginalized, and to take responsibility for our collective future.

Co-Sponsors:
Mortenson Center for International Library Programs
School of Information Sciences
University of Illinois Library Urbana-Champaign
Center for Global Studies: This event was supported in part by grant funding from the U.S. Department of Education’s Title VI grant program. The content of this event does not necessarily represent the policy of the U.S. Department of Education, and you should not assume endorsement by the Federal Government.

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EVENTS AND TRAINING: DEIA Educational Workshop Series

As we continue to align our strategic vision with University values, engaging in DEIA work will help us build a strong foundation of shared understanding, vocabulary and focus on which to build. These workshops are for everyone—faculty and staff at all levels in our organization. Supervisors, please do as much as you can to encourage and support employees in attending; this can be done on regular work time. The workshops are a mixture of presentation and discussion, led by two library facilitators – dates and registration links can be found below:

• Module 3: Library Teamwork & Engagement –  Sept. 25, 10 AM – 11 AM register here
• Module 3: Library Teamwork & Engagement –  Oct. 24, 12 PM – 1 PM register here
• Module 4: Personal Management –  Nov. 18, 10 AM – 11 AM register here

Please reach out to Victor Jones if you have any questions!

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EVENTS AND TRAINING: Savvy Researcher Fall 2024 Workshops

The Savvy Researcher is a workshop series for all students, staff, and faculty looking to work on their research and information management skills.

We have another great lineup this semester! We have over 60 sessions scheduled – everything from foundational research skills to digital humanities to data collection and analysis to media and technology to publication and much more!

Special thanks to all the amazing teachers in our Library for sharing their expertise and skills.

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ANNOUNCEMENTS: University Librarian Note

Where has summer gone? Looking at the calendar turning August brings the usual flutter of excitement and panic: I didn’t get nearly as many things done this summer as I had anticipated. If you are in the same boat, you are not alone, but I hope that you have had a chance for a summer breather somewhere in there. If not, time’s a wastin’! Read more…

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ANNOUNCEMENTS: Mortenson Center Visiting Scholar – Michelli Costa

The Mortenson Center for International Library Programs will host visiting scholar Michelli Costa from August 12–October 25, 2024. She is a Professor at the Faculty of Information Science at the University of Brasilia (Brazil), who will be conducting research on Open Science and Informational Justice: Overcoming Inequalities in Science Based on the Experiences of the Libraries of the University of Brasília and the University of Illinois. Please visit the Center and welcome Dr. Costa!

Professor Michelli Costa holds PhD and Masters degrees in Information Science, and a Bachelor’s degree in Library Science from the University of Brasília (UnB). Her research in Information Science focuses on open science, digital libraries, and initiatives to democratize access to information. Since 2017, she has been a professor at the Faculty of Information Science at UnB and she currently serves as the vice-coordinator of the Graduate Program in Information Science.

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ANNOUNCEMENTS: Cheers for Peers

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

• Mirella Bajric
• Jose Bermudez
• Susan Breakenridge
• Julie Bumpus
• Ian Curry
• B.A. Davis-Howe
• Michael Donovan
• Laura Eichelberger
• Matt Freund
• Amy Fry
• Jennifer Gavel
• Nicholas Hagen
• Sarah Heald
• Debbie Jones
• Alex Klec
• Mary Laskowski
• Chad Lewis
• Sarah Lockmiller
• Jenny Maddox Abbott
• Alissa Marcum
• Cristina-Maria Kuhn
• Michael Norman
• Sindhuri Rekulapally
• Ithamar Ritz
• Melanie Rusk
• Will Schlaack
• Andrew Sims
• Ben Stone
• Rosemary Trippe
• Lisa Wells
• Lee Whitacre
• Preston Wright

To view the detailed Cheers for Peers submissions please view the Growing People blog.

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ANNOUNCEMENTS: Recognizing Excellence

• Mara Thacker and “Turn the Page!” Team Awarded Center for the Study of Race, Ethnicity & Equity Seed Grant

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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ANNOUNCEMENTS: Senior Administrative Team Meeting Minutes

Please see detailed meeting minutes as follows:

• June 26

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ANNOUNCEMENTS: Collection Development Committee Notes

The most recent meeting minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes

The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/

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FACILITIES NEWS: Facilities Update

With the start of a new semester approaching, the Library Facilities Team wants to remind you about submitting a Team Dynamix Facility Ticket for all your facility needs.  This could be a request for furniture, office moves/setups, key request, card access, event setup, and/or general maintenance.  When not sure, please submit a ticket, this way work is captured and can be scheduled appropriately.  We are in our busy season, as summer projects begin to wrap up and room preparations for the new semester begin.  Additionally, if new student workers or employees need building access please submit the appropriate key or card swipe access.  Lastly, the monthly facility project tracker has been updated and can be viewed on the Library Staff website: https://www.library.illinois.edu/staff/wp-content/uploads/sites/24/2024/07/July-Project-Info.pdf

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BUSINESS NEWS: Program (Cash) Advances

Are you conducting a research study? Do you need to pay your participants or offer some kind of incentive for participation? Then a Program (Cash) Advance might be what you need.

Items to request a cash advance for:

• Human Subject Payments (must have an IRB)
• Gifts/Prizes
• Incentives

Program advances must be requested through the Library Business Office by completing a program advance request form at https://forms.illinois.edu/sec/3026437. The request for a Program Advance must be received by the Business Office no later than 14 days prior to the date you need the funds.

It is important to note that the custodian of the program advance must receive the advance first prior to purchasing any gift cards or making any cash payments to participants. Proper documentation must be kept on who is paid, how they are paid, and when they receive their payment; please contact the Business Office for instructions on record keeping.

Please note that international individuals cannot be paid with a Program Advance, please contact the Business Office on how to proceed with paying international individuals.

The official University policies on Program (Cash) Advances can be found on the Business & Finance website at: https://www.busfin.uillinois.edu/paying_people/cash_advances. If you have any questions on Program Advances and if they are appropriate for your program please contact the Business Office at bhrsc@library.illinois.edu.

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HR NEWS: Departures

• Vanessa Biggers – Senior Library Specialist – Acquisitions & Cataloging Services – 8/31/2024

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HR NEWS: Civil Service Vacancies

• Senior Library Specialist – Ricker Library of Architecture and Art – Interviews
• Associate Software Developer/Software Developer SCaRS – Library IT – Closes 8/5/2024

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EVENTS AND TRAINING: Staff Events Calendar

To see the most up-to-date staff events calendar, please visit uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: Graduate Assistant Orientation

August 16–20

Library-wide GA Orientation & Training will be taking place August 16, 19 & 20. Each session is available for registration through the Library staff calendar: https://uiuc.libcal.com/calendar/staff

Day one includes sessions that will apply to all GAs working in the Library. The sessions on the other days may or may not be relevant. Please work with your GAs to guide them to the sessions that are appropriate for the work they will be doing (e.g., if they will not be answering questions via LibChat, let them know they should NOT register for the chat reference session). Supervisors can sign the GAs up individually, or ask GAs to sign up themselves. As with prior years, all of these sessions are also open to anyone working in these areas who would like to develop/refresh their skills. 

Sessions will take place in three different Library buildings (Main, Funk/ACES, Grainger) and we’ve incorporated a tour of each building into the schedule. If you work in one of these locations, please consider being on hand to welcome the new GAs as they come through on the tour.

If you have questions about GA Orientation, please send them to Zoe Revell (ODT).

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EVENTS AND TRAINING: Library IT Phase 1 – Conference Room Training

August 22 at 3 PM

Training is for fulltime Library faculty and staff for the Library conference rooms in order to gain access to log on to the dedicated room PC and use the video conferencing equipment.

Who needs training? Full-time Library employees that plan on hosting a meeting that requires using the Library Conference Room computer equipment (including video conferencing and hybrid meetings) will need training. This training is required only once. If you are a new Library Employee, or if you plan to video conference, host a webinar, or participate in a library search committee (regarding interviews and candidate presentation days), then the Library IT phase 1 training session is necessary in order to log in to the conference room computer and use the room equipment. Also, anyone who would like a room training refresher is always welcome to attend.

We will go over what the rooms have to offer and where to find this information. Demos include laptop connection, using the dedicated room PC, sound checks, touch panel modes, and troubleshooting common issues.

Due to limited seating, please sign up if you plan to attend: https://uiuc.libcal.com/event/12792990

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EVENTS AND TRAINING: Hybrid Library Hangout

August 27 at 10 AM

We are excited to invite you to our back-to-school in-person Library Hangout, on Tuesday, August 27th from 10-11 AM, in Room 314 at the Illini Union. Tea, coffee, seasonal fruit, and pastries will be provided. Feel free to drop in as early as 9:30 AM and mingle after the formal meeting.

If you cannot attend in person, do not worry, this event will be livestreamed and made accessible via Zoom. Please check your email for the Zoom link, and note that accepting the Zoom invite does not sign you up for the in-person hangout. If you wish to attend in person, please RSVP here by Monday, August 19th, 5 PM. We advise folks to use public transportation since parking at the Union is limited. If you need any accessibility accommodations, please reach out to us via email at events@library.illinois.edu by Tuesday, August 20th.

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EVENTS AND TRAINING: Save the Date! 34^th Annual Mortenson Distinguished Lecture – Dr. Nadia Caidi

September 19 from 3:30–5 PM lecture with reception to follow

HYBRID: in-person (School of Information Sciences building, 501 E. Daniel St., Champaign; Room 126) AND online
Find registration and more details: https://www.library.illinois.edu/mortenson/lectures/
Find more information about Dr. Caidi on her faculty profile: https://ischool.utoronto.ca/profile/nadia-caidi/

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