July Library Office Notes





ANNOUNCEMENTS: University Librarian Note
While I’ve shared most of this information in library-wide discussions such as the “hangouts,” I wanted to put the information in writing to bring the various pieces of the 2022 budget and salary program together in one place. Read more…
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ANNOUNCEMENTS: Library Building Project Update – 7/1/2022
Tom Teper, Associate University Librarian for Collections and Technical Services | Project Manager, Library Building Project

Project Meetings and Updates for June 2022

During the month of May, representatives from the University Library, University Administration, and Facilities and Services met on several occasions to discuss elements of the project.

The A/E submitted the final draft of the project’s design development (DD) on June 9th, 2022. The 600+ page project books were made available to members of the project leadership team and their staff to review. Comments were compiled and submitted to F&S for transmittal to the A/E in late June in anticipation of a two-day long review meeting in early July 2022.

Project-Related Meetings Scheduled for July 2022 (as of 6/30/2022)

The following meetings include both scheduled project meetings (with project designation of U20118) as well as additional meetings that involve select representatives of the A/E, F&S, and University Library.

  • July 7: Undergraduate Library Redevelopment Design Review Day 1
  • July 8: Undergraduate Library Redevelopment Design Review Day 2

Other Activities

Personnel within the Library continue to meet on a bi-weekly basis to touch base on progress, and members of the Library’s Administration continue meeting with Capital Programs project team on a weekly basis to check on progress associated with this project.

Efforts to barcode and improve inventory management continued over the last month. The RBML recently announced that they were 75% of the way through both their book and manuscript collections. The Special Collections Division is continuing work related to their opening exhibit.

Proposed Project Schedule

The kick-off meeting included a review of the proposed project schedule from the point that “conceptualization” began on July 21, 2021 through what is called “substantial completion” of construction work. Those dates in the future become increasingly speculative. At present, the schedule is as follows:

a. Conceptualization

  • 07/21/2021 work session
  • 08/12/2021 submission date
  • 08/26/2021 est. Concept review meeting

b. Schematic Design

  • 11/09/2021 submission date
  • 11/23/2021 est. SD review meeting

c. Design Development

  • 01/22/2022 submission date
  • 02/04/2022 est. DD review meeting-BOT Preparation

d. Construction Documents 50%

  • 03/31/2022 submission date
  • 4/14/2022 est. 50% CD review meeting

e. Construction Documents 95%

  • 07/04/2022 submission date
  • 07/18/ 2022 est. 95% CD review meeting
  • 08/18/2022 100% CD completion

f. Bidding/Award

  • 08/18/2022 Advertise for Bids
  • 08/25/2022 Pre-bid /Pre-pricing meeting
  • 09/30/2022 Bid Opening – To be confirmed
  • 01/04/2023 Notice Proceed

g. Board of Trustees approval (required on if individual contract is over $2,500,000.)

h. Construction – Start/End *

  • 01/05/2023 – 05/29/2024


Nothing to report.
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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Meeting Minutes
Minutes from past DEIA Task Force meetings are online on the Task Force web page.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.
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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

Thank you everyone for your continued patience as we work in moving services from UGL across all our libraries.  Library Facilities continues to contact units, at least one week in advance, regarding status of moves. The UGL Move Schedule is also updated weekly. Please continue to submit tickets through Team Dynamix, as we look to prioritize needs to get everything ready for Fall 2022.

For a complete list of projects in planning and construction, please see https://wordpress.library.illinois.edu/staff/facilities/.
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HR NEWS: Filled Positions

  • Leonel Ramirez – Application Integration Developer – Library IT – 7/5/2022

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HR NEWS: Departures

  • Paul Hollman – Interlibrary Loan – resigning 7/1/2022
  • Brenda Brown – Business and Human Resources Service Center – resigning 7/9/2022
  • Sarah Bial – History, Philosophy, and Newspaper Library – resigning 8/19/2022

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HR NEWS: Vacancies

  • Accountant II – Business and Human Resources Service Center – final decision soon
  • Library Specialist – Grainger (evenings) – in-Person Interviews June 20-30
  • Library Specialist – Teaching, Learning, and Academic Support (evenings) – in-Person Interviews June 23-29
  • Library Specialist – Funk ACES (nights) – in-Person Interviews June 24-29
  • Office Support Associate – Dean’s Office – posting soon

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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August 24 at 10am (no July Hangout)

Complete and submit the Library Hangout Suggestion and Volunteer Form if you have a topic to share.

Also, we’re always looking for volunteers who would be willing to host social time following the Hangouts. Please consider being on an “on-call” list. Use the form above if interested!
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If you would like to submit content for the August issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by July 22, 2022.