June Library Office Notes





ANNOUNCEMENTS: University Librarian Note
The spring semester is behind us and the days are getting longer and warmer. I, for one, am ecstatic…and proud. I hope you are proud of the work we’ve accomplished together despite the many challenges we’ve grappled with over the pandemic. Again, I want to express again how grateful I am to all of you. Read more…
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ANNOUNCEMENTS: Alma Squad Report

Holdings in the Primo Catalog reverting to pre-HathiTrust ETAS original locations
Starting on June 13, when the HathiTrust ETAS ends, Library Locations in the Primo Library Catalog will reflect original permanent location and holdings information for all items. We will start deleting the temporary locations for over 5 million items starting the week of June 7.

HathiTrust ETAS URL links for in-copyright materials will also cease on June 13. However, HathiTrust links will continue to show for public domain titles and items in the Catalog.

Training sessions on Searching and Navigating in Alma/Primo
On June 17, 22, and 30, we will have new introductory sessions on searching and navigating in Alma/Primo. There will be recordings of these sessions posted on the Alma Staff Training page.

Topic: Introductory session on Searching and Navigating in Alma/ Feb 2, 2021, 01:00 PM

1) June 17, 2021 @ 1-2 pm Zoom Session
Join Zoom Meeting
Meeting ID: 865 9893 8314
Password: 241478

2) June 22, 2021 @ 10-11 am Zoom Session:
Join Zoom Meeting
Meeting ID: 865 2789 1650
Password: 789315

3) June 30, 2021 @ 11-12 pm Zoom Session:
Join Zoom Meeting
Meeting ID: 837 1392 6393
Password: 013275

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ANNOUNCEMENTS: Call for Outstanding Outreach & Public Engagement Award is Open
Call for nominations for the University Library’s 2021 Outstanding Outreach & Public Engagement Award due 5 PM, Tuesday, June 8.

The Library Awards and Recognition Committee is pleased to announce the call for nominations for Outstanding Outreach & Public Engagement. This new award recognizes library employees who have demonstrated achievement in outreach and public engagement activities. One award will be given each year. Public engagement in this context is defined by a collaboration with the public outside the campus community.  Some examples include, but are not limited to, the Edible Book Festival, international film screening series, Big Read events, workshops held in collaboration with local public libraries, and many more.


All Library Faculty, Academic Professional, and Civil Service employees with at least a 50% appointment at the University who have demonstrated significant individual contributions to the local community, state, nation, or world through distinguished university public engagement are eligible for this award. Nominees must also have worked for the University Library for a minimum of three years in order to be eligible. For the purpose of this award, distinguished public engagement is a direct extension of an individual’s disciplinary or technical expertise to the public and non-profit sector. Individuals who have received the award in the previous 5 years are not eligible.

Engagement or service resulting in monetary gain (private consulting) is not considered public service, nor is service that is performed as a private citizen (membership in local service clubs, for example) or as an elected public official.

Criteria and How to Submit Nominations

The Awards and Recognition Committee will evaluate nominations on the degree to which a nominee meets the following criteria in performing public engagement activities:

  • Sustained leadership (minimum of three years at the University of Illinois Library) in working with the public and/or with external organizations;
  • Innovative or entrepreneurial ways of working for the well-being of citizens and communities at the local, state, national, or international level;
  • Documented excellence in extending Library knowledge, expertise, and resources to respond to societal problems, concerns, issues, or interests to contribute to the public good;
  • Evidence of the impact on the community served;
  • Demonstrated intellectual, professional, personal, and/or career growth as a result of the experience;
  • Demonstrated level of responsibility that goes above and beyond what is expected

Any member of the University of Illinois at Urbana-Champaign Library can submit a nomination (self-nominations are not allowed). However, if you are not the nominee’s supervisor, the Awards and Recognition Committee strongly encourages you to reach out to and work with them to gather information that addresses each of the above criteria.  You are also welcome to work with others to develop the nomination, including gathering information from members of the public and/or the nominee to address the criteria. Strong nominations provide details and examples for every criterion.

The nomination form is located at https://forms.illinois.edu/sec/2055374645. This form will likely take 30-40 minutes to complete (there is a Save and Finish Later button).


The winner will be recognized at the annual library employee recognition event, and their unit will receive $1,000 from the Revd. Professor Dom Bennett Hill OSB Memorial Library Fund. The unit may utilize these Advancement funds to support outreach, social, and other promotional activities to enhance and further the excellence of the Library. The Library will also forward the winning nomination to the campus-level Excellence in Public Engagement Award.

Questions and Help

The Awards and Recognition Committee will hold a virtual office hour for potential nominators to ask questions or seek guidance about developing strong nominations on Monday, May 24, from 3PM-4PM.

The Zoom link to attend office hours is: https://illinois.zoom.us/j/83498903372?pwd=MENYN0JvRWRMb3dKTlRwaGJFdTNOZz09

Questions can also be directed to Jake MacGregor at jdmac@illinois.edu.
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ANNOUNCEMENTS: Call for AP Promotion Self-Nominations is Open
The call for Academic Professional (AP) promotion self-nominations is open until 5 PM July 12.  APs can submit their self-nominations at: https://forms.illinois.edu/sec/207788334.  Supervisors may upload optional letters of support at: https://forms.illinois.edu/sec/9679402. Letters should be submitted before the candidate self-nomination period ends at 5 PM Monday, July 12. We strongly recommend that Academic Professionals interested in promotion attend office hours to ask questions and seek guidance from the AP Peer Review Promotion Advisory Committee and the BHRSC.  More details about the program, including when office hours will be held, can be found on the Library’s AP Promotional Process web page.
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ANNOUNCEMENTS: Residence Hall Libraries’ Summer Plans
RESIDENCE HALL LIBRARIES’ SUMMER HOURS—Ikenberry and ISR buildings will be closed to the public over the summer, but we will have a few regular library hours at each location as well as library access weekdays by appointment.  Anyone who is not Housing staff with building access will need to contact us for an appointment so that we can plan to escort patrons in and out of the buildings.  Our hours will be:

MWF 10 am – noon
+ weekdays 9 am – 3 pm by appointment

TuTh 10 am – noon
+ weekdays 9 am – 3 pm by appointment


RESIDENCE HALL LIBRARIES’ SUMMER READING CHALLENGE—Take the Residence Hall Libraries’ Summer Reading Challenge!  Bring your completed RHL Summer Reading Bingo 2021 sheet to Ikenberry or ISR Library by the end of August to receive a goodie and be entered in a raffle to choose an Advanced Reader’s Copy of a book.
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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment?

Data from the Division of Management Information 2020-2021 Campus Profile. Photos from the University Library Instagram account.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the May LTOTM at emails.illinois.edu//newsletter/733067146.html.  The LTOTM emails will resume in September.

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including workgroup reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence
Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.
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For a complete list of projects in planning and construction, please see https://wordpress.library.illinois.edu/staff/facilities/.
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HR NEWS: Filled Positions

  • Maria Emerson – Student Success Librarian – Undergraduate Library – 6/16/2021
  • Yungjin Shin – Visiting Project Conservator – Preservation Services – 9/1/2021

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HR NEWS: Departures 

  • Tricia Lampron – Metadata Services Specialist – ACS – 6/15/2021
  • Martha Degutis – Senior Library Specialist – ACS – 6/30/2021
  • Nancy Taylor – Library Specialist – MPAL – 6/30/2021
  • Sheila McGowan – Library Operations Associate – Grainger Engineering Library – 6/30/2021
  • Bernita Brownlee – Senior Library Specialist – Undergraduate Library – 6/30/2021

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HR NEWS: Searches Completed 

  • Student Success Librarian – Undergraduate Library, FAC – Sara Williams, Chair
    Kick-off meeting scheduled for February 19, 2020.  EC approved position. Live on job board with closing date of March 27, 2020. Closing date extended to May 1, 2020: Vacancy Suspended until further notice. Kick-off meeting held 10/29/2020. Live on job board.  Search closed Dec 11, 2020. Phone screenings held Jan 12, 14, 19, 20, 22 &25. Virtual interviews scheduled for March 1, 2, 9 and 10. Offer extended. Maria Emerson start date will be June 16, 2021.
  • Visiting Project Conservator – Preservation Services, AP – Tom Teper, Chair
    Kick-off meeting held Nov 5, 2020. JD approved by EC. Live on the job board. Search closed Jan 22, 2021. Virtual interview held March 23, 2021. Offer Extended. Yungjin Shin start date will be September 1, 2021.

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HR NEWS: Searches in Progress or Pre-announcement

  • Visiting Design and Materials Research Librarian – Ricker Library, FAC – Kirstin Dougan Johnson, Chair
    Kick-off meeting scheduled for April 14, 2020.  Vacancy Suspended until further notice. Kick-off meeting held Nov 2, 2020. Awaiting for EC to approved JD. EC approved JD.
    Live on the job board. Search closed Jan 29, 2021. Phone screenings held Feb 22, 23, and 24. Virtual interviews held March 29, April 2, April 5, and April 9. Offer pending.
  • Director of Diversity, Equity, Inclusion and Accessibility – Business and Human Resources Services, AP – Cindy Ingold, Chair
    Kick-off meeting scheduled for March 5, 2020.  Position description pending approval. Vacancy Suspended until further notice. Kick-off meeting held Oct 28, 2020. Awaiting for EC to approve JD. EC approved JD. Live on the job board. Closed February 12, 2021. Phone Screenings held March 15, 17, 18, 22 and 25th. Virtual interviews scheduled for May 11, May 13, and May 26.
  • Library Assessment Specialist – Library Assessment, AP – Sara Benson, Chair
    Kick-off meeting scheduled for May 4, 2020.  Vacancy Suspended until further notice.
    Kick-off meeting held Nov 4, 2020. Still awaiting IHR JD approval. JD approved. Live on the job board. Closed date of February 19, 2021. Phone screenings held March 15 and March 19. Virtual interviews held April 14, April 20, April 21, and April 22. Offer Pending.
  • Research Data Librarian – Research Data Service, FAC – Carissa Phillips, Chair
    Kick-off meeting held February 16, 2021. Live on the job board. Closed April 9, 2021. Phone screenings scheduled April 21, April 22, April 26, April 27 and April 29. Virtual interviews scheduled for May 17, May 18, May 27 and June 1

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HR NEWS: Searches Approved but on Hold

  • ACS Cataloging Coordinator – Acquisitions and Cataloging Services, AP – Mara Thacker, Chair
    Kick-off meeting scheduled for May 13, 2020.  EC approved position. IHR approved JD Oct 7, 2020. Live on job board. Closed Nov 6, 2020. Phone screenings held Jan 4, Jan 5, Jan 6 & Jan 7, 2021. Virtual interviews held Feb 17, 23, and 26. CLOSED WITHOUT HIRE

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HR NEWS: In Memoriam

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.
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EVENTS AND TRAINING: AI Infodemic Early Career Researcher Speaker Series
Please join us this summer for the AI Infodemic Early Career Researcher Speaker Series! We will be featuring several early career researchers in Communications, Information Science, and Computer Science from various universities during the months of June and July. This speaker series builds on the themes discussed in the AI Infodemic reading group during the Spring semester. We hope you will participate in this upcoming program in support of the impactful research being conducted by our speakers!

All sessions will be conducted virtually over Zoom. You must register for each individual session to receive the link to the Zoom event. Registration is open to anyone with a Zoom account. A description of each talk, as well as the link to register for each event, is available on the program website.

Join the AI Infodemic mailing list to receive email updates about the AI Infodemic Early Career Researcher Speaker Series. Questions about the speaker series can be sent to Sarah Appedu, sappedu2@illinois.edu.
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EVENTS AND TRAINING: Teaching and Learning Series: Public Speaking and Presenting
June 3 at 1:30 PM

Join us for an exciting session on overcoming some of the challenges of public speaking and planning for successful and accessible presentations.  This session will be of particular interest to anyone engaged in teaching, presenting, offering programs, taking part in events, or other public speaking opportunities.  Organized in consultation with members of the Organizational Development and Training and Outreach and Marketing teams, colleagues will share best practices and tips from their own experiences.

Learning Objectives

Participants will:

  • Learn strategies for approaching, organizing, preparing, and delivering an engaging speaking opportunity
  • Understand what stress reactions occur during public speaking opportunities, and how to manage them in delivering an effective talk
  • Build a knowledgebase of common accessibility strategies to employ in presentation design, and pitfalls to avoid


  1. Mara Thacker– When you’re giving a presentation, you want the audience to remember your message, and not the weird way the pattern on your shirt seemed to be moving on camera. In my session, I’ll share some tips and tricks to help you avoid common pitfalls and engage your audience whether it’s in a live Zoom session, a recorded video, or at an old-fashioned lectern.
  2. Lynne Thomas and Jake MacGregor– Tips and tricks for managing the stress reactions related to public speaking.
  3. JJ Pionke– JJ will discuss how to make PowerPoint’s more accessible from the onset rather than as an afterthought. He will also briefly discuss disability etiquette with audiences.

Zoom information was shared via LibNews email from David Ward on May 20.
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EVENTS AND TRAINING: The Application of 3D Printing Services in the Academic Library (Part 2)
June 9 at 10 AM

This is a CARLI-sponsored Professional Development Alliance (PDA) event.

Driven to democratize access to emerging technologies and the knowledge it affords, the Academic Library is well-positioned to provide access to 3D Printing services to support the design learning pedagogy in higher education. Additive manufacturing technologies allow you to design, 3D print, and test your design in real-time. In this 2-part series, you will learn about 3D Printing and develop an understanding of how the technologies can be implemented in the Academic Library.

Link to register: https://www.carli.illinois.edu/pda-series-application-3d-printing-services-academic-library-part-2
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EVENTS AND TRAINING: NISO Webinar – Reset: What Are Our New Priorities?June 9 at 10 AM

To regain the ground lost in the wake of COVID19, we must first determine how the information community has been affected? What is the long-term outlook? Only then can we determine our priorities for rebuilding.  This roundtable discussion will bring together thought leaders from various sectors to discuss what they see as the long-term changes in the information marketplace. What critical products and services are needed? Will the workforce be on-site or home-based? Can stakeholders agree on how access should be handled moving forward? No one can be entirely sure of what the priorities will be, but a robust exchange of ideas and possibilities is a good starting point. 

Please email training@library.illinois.edu for login credentials or recordings.
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EVENTS AND TRAINING: AP Promotion Office Hours
Members of the Academic Professional Peer Review Promotion Advisory Committee and the Business & Human Resources Service Center will hold office hours:

  • Wed, June 9 11AM-12PM
  • Tue, June 22 10AM-11AM

Zoom information for these meetings was shared via LibNews email from Susan Breakenridge on May 17.
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If you would like to submit content for the July issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by June 18, 2021.