September Library Office Notes





ANNOUNCEMENTS: University Librarian Note 
I’ve temporarily suspended my Dean’s note for LON in light of the communications surrounding our response to COVID-19. Please see for the full list of notes that have come out. We will continue to adjust and respond to circumstances as they change, and I will send out notes on changes in the way we deploy our services and budget implications for the University and Library as the implications become clearer. I am ever grateful for the ways that you have all adapted and contributed to our engagement with the campus during the stay-at-home period, and I look forward to our being back in our library buildings with all of you.
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ANNOUNCEMENTS: ILS Coordination Team Report
Michael Norman, Discovery Services Librarian and ILS Coordinator

We have been live on Alma/Primo for about two months now. We have gained knowledge and expertise in working in both systems. Working with the CARLI Office and the Ex Libris Implementation Team, we are continuing to optimize and upgrade the systems to best suit our work environment in the Library. New layouts are coming for the Alma back office work in Acquisitions, Cataloging, and Fulfillment. A new metadata editor will arrive in September that should improve work processes and the new procedures we are implementing. In addition, there will be a new upgrade to the Alma Analytics suite (Oracle OBIEE) by the end of the month as well. We will keep everyone informed about these new changes and highlight the differences in each of these areas in information sessions later in September. Watch for those announcements on LIBNEWS soon.

Courtesy Letters Re-enabled for Items with Due Dates Upcoming
The CARLI Office has completed re-enabling the courtesy letter and courtesy job for each I-Share library. Starting on August 29, the first run of the regular courtesy letter for items with due dates upcoming in 3 days was initiated. Courtesy Letters for short loan materials (minute/hourly loan periods) should begin generating for patrons at 15 minutes before the item’s due date/time.

Primo Library Catalog as Part of COVID Response
To assist with any issues users may encounter with accessing materials through the online catalog, we have added a public banner in the Primo Library Catalog: “As part of our COVID response, we have temporarily reconfigured display and linking options in our online catalog. Please contact us if you require assistance.”

We continue the ongoing work to update all titles in the online catalog where users will have access to the Hathi ETAS copy. Contact us at the Report a Problem link if you encounter issues accessing full-text content of these titles.

Retirement of the ILS Coordination Team
The ILS Coordination Team has successfully completed its charge of implementing Alma and the Primo Catalog. The Team will retire at the end of August 2020. Some of the members of the Coordination Team will transition to the new Alma Squad to continue to configure and manage the day-to-day operation of both systems. Thank you to the group for all the good work! 

Formation of the Alma Squad
As there are continuous upgrades and enhancements occurring in the Alma and Primo systems, a new team has formed to manage all changes to both. The Alma Squad will consist of Michael Norman (chair), Janelle Sander, Stephanie Baker, George Gottschalk, Cherie’ Weible, Megean Osuchowski, MJ Han, Alisha Taylor, Wendy Shelburne, John Laskowski, and Heather Murphy. The Alma Squad will report to Content Access Policy & Technology (CAPT) and update the Library of upgrades to Alma and the Primo Catalog. For more information about the new Alma Squad, see the July 2020 CAPT minutes.

Report a problem or provide feedback on Alma/Primo
If you need to report problems or issues with Alma and the Primo Library Catalog or have comments or questions about either system, contact the Alma Hotline.
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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment
This year’s first day of classes for the fall semester, August 24, 2020, was far different than any other first day that the university has had. There were no long lines at the coffee shops, and no one asked where Room 66 was or where they could print out class schedules. While it was quiet in library buildings and spaces, library services were busy at work, serving faculty, staff, and students who were on or away from campus. Here is what happened in the Library (virtually) during the first day of classes.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including workgroup reports) are posted at:
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ANNOUNCEMENTS: Illinois Open Publishing Network (IOPN) New Series
The Illinois Open Publishing Network (IOPN) has launched a new series, OPN Textbooks, under the Windsor & Downs Press imprint, with two textbooks in library and information science. The titles in the series include Instruction in Libraries and Information Centers: An Introductionby Laura Saunders and Melissa A. Wong, and A Person-Centered Guide to Demystifying Technology: Working together to observe, question, design, prototype, and implement/reject technology in support of people’s valued beings and doings by Martin Wolske.
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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IT NEWS: Print Release by QR Code or URL (No More Print Release Stations)
Print jobs can now be released by using a QR Code or URL address from any device. Library IT is in the process of removing print release stations throughout the Library. Print instructions have been updated on the web and can be found here:

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Everyone is spending much more time on Zoom and there have been a lot of updates to Zoom over the last few weeks. To see the running list of changes, consult this knowledge base article from Technology Services: Zoom Change Log.

If you are experiencing any issues with Zoom, you may want to first check the campus System Status Page to see if there are current service interruptions or degradations.  If you still need support, please feel free to reach out to the Library IT Help Desk at or 217-244-4688.
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HR NEWS: Departures

  • Katie Clayton – Senior Library Specialist, ACS – Retiring 09/30/2020

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HR NEWS: Vacancies 

  • Software Developer, SCaRS/SR Software Developer, SCaRS (2 levels-single hire) – Library IT (Custom Class) – Closed 8/26/2020
  • Assistant Dean of Business & Human Resources – Closed 8/28/2020

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HR NEWS: In Memoriam

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit
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September 8 – December 4

On behalf of the Reference Management Team I would like to invite you to attend Fall 2020 Hub Training. The sessions are included in the Staff Calendar and on the Hub Wiki Training Schedule page (login with your NetID and password).

Sessions will be held on Tuesdays from 2-3 p.m. and Fridays from 3-4 p.m. via Zoom. You can attend either the Tuesday or the Friday session. If you are new to working at one of the Hubs – please attend one session for each of the topics. Others who will be working at a Hub during the 2020-21 academic year – please attend as many sessions as you can. Even if you have learned this material before, your knowledge and experience are essential to making the most of this opportunity to learn from each other. If you are not working at one of the Hubs but are interested in the training topics being presented, you are more than welcome to attend.

Zoom details were emailed via LibNews on August 2nd from Sara Holder. Please contact Sara if you have any questions.
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EVENTS AND TRAINING: Virtual Craft Night
Tuesday, September 8th at 7pm-8pm
Sign Up:

Looking to share your craft genius with others? Want to spend some time relaxing and enjoying time with others? Join the Residence Hall Libraries in a virtual craft night! Bring whatever you’re working on and enjoy some time with other artsy folks! And if you need some inspiration, check out the craft books available to you from the Residence Hall Libraries!
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September 9 at Noon

NISO Webinar: Demonstrating the Return On Investment: The Library’s Role and Contribution
Assessment practices can be used by libraries to demonstrate to administrators and key decision-makers the return on investment from the services they offer. They can help show that, rather than being a drain on institutional resources, the library is a cost-effective and impactful part of an institution’s educational offering. 

This webinar will focus on how assessment exercises are critical to helping position the library in this way, and on effectively presenting the data generated by the assessment to those passing judgment. The panel will address questions such as: How can you show that library initiatives are aligned with institutional goals? How effectively is the library allocating its space in serving students and faculty? How much is being spent on licensed content, and are those resources being used? 

Librarians and library vendors, administrators, and publishers alike will benefit from a better understanding of how and why to demonstrate the ROI of a library.
Please email for login credentials or recordings
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EVENTS AND TRAINING: Task Force for Research Support Forum
September 16 at 1 PM

Research Support for Library Faculty and Academic Professionals
Registration is required for this event. Please register on the Library Staff Calendar.
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EVENTS AND TRAINING: “Global CU: Poetry of home and community identity” (A virtual dialogue)
Welcoming Week Event

Thursday, September 17, 2020; 7-8 pm CST
Speakers: TBA

The Mortenson Center for International Library Programs (University of Illinois at Urbana-Champaign Library) and the UNESCO Center for Global Citizenship invite you to a virtual dialogue by Champaign-Urbana (CU) residents, who have made CU home, whether they were born here or elsewhere. The dialogue will be based on poetry that speakers have selected and will read that reflects their sense of home (is the poetry from home — near or far — or about home?) and discuss how or whether the poetry contributes to their identity to CU as a community.  What fills our heart, provides comfort, creates memory, reduces loneliness, feels familiar, creates connections and what is the meaning of place? are some of the questions we will explore.  During the session, we welcome attendees to engage by asking questions, and sharing their poetry of home and community identity.

Register at:

This is a Welcoming Week 2020 event of Champaign County:

For more information, see and
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Transcending Borders: From Librarians Collaborating Abroad To Reconsidering Opportunities in a Virtual World
Monday, September 21, 2020, 10:00-11:00 am CST
Speakers: Dallas Long, Deborah Chavez and Janet Lee
Moderator: Clara M. Chu

Three professional librarians, who have worked outside the United States, will share their international experiences. In this time of social distancing and travel limitations, participants will discuss means and opportunities for international virtual engagement. A resource list will be made available to registered participants.

Sponsored by: International Sustainable Library Development (ISLD) Interest Group of the ALA International Relations Round Table, Mortenson Center of International Library Programs, and Association of College & Research Libraries (ACRL)

Registration will be available soon at
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EVENTS AND TRAINING: Libraries for Peace Day Event
SAVE THE DATE! Monday, September 21, 2020
Libraries Shaping Peace Together: A Global Dialogue of Association Leaders
(A Webinar)

Since launching the Libraries for Peace Initiative, the Mortenson Center for International Library Programs has invited the library and information community to celebrate Libraries for Peace (L4P) Day as the world community observes International Day of Peace on September 21 every year. The United Nations General Assembly has declared this as a day devoted to strengthening the ideals of peace, both within and among all nations and peoples. The theme for the International Day of Peace in 2020 is “Shaping Peace Together”. In this panel discussion, association leaders will discuss how their organizations provide leadership for libraries to shape peace together.

More information and registration will be available soon at
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EVENTS AND TRAINING: Special Literacy Month Webinar with Clara M. Chu
“Libraries, Rotary, and their Partners Developing Peaceful Communities”
Tuesday, September 22, 2020; 5-6pm CST/6-7pm EST

Clara M. Chu, Director and Mortenson Distinguished Professor of the Mortenson Center for International Libraries, has received many prestigious humanitarian awards. Her specific topic, “Community-Library Inter-Action (CLIA)” is a mindful practice, co-designed internationally, for libraries to facilitate community dialogue and action of, by, and for the community, that leads to social transformation. Facilitating conversations and Working WITH, not just FOR communities, will be presented, including using literacy to address social equity issues.

FREE EVENT – Register at
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EVENTS AND TRAINING: Bring Your Own Book Club+
Wednesday, September 23rd at 6pm-7:30pm
Sign up:

Have you been reading something you can’t wait to share with the world? Are you looking to get book recommendations from other readers? Look no further than Bring Your Own Book Club+! Hosted by the Residence Hall Libraries and the UGL, come together with others and discuss the books you’ve been reading recently. Not into books? No problem! We want to hear about video games you couldn’t stop playing, TV shows you binge-watched, and movies that stuck with you well after they ended!
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If you would like to submit content for the October issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by September 18, 2020.