March Library Office Notes






ANNOUNCEMENTS: University Librarian Note
Many of you will recall the Library’s 2009 Master Plan, a building project that focused on a dramatic transformation of the Main Library and the repurposing of the Undergraduate Library building as a facility devoted to special collections. That plan was impressive and ambitious but, at more than $300m, was also beyond the means of most institutions. Read more…
Back to Top

ANNOUNCEMENTS: Unit Information Sheets
Scott Koeneman, Assistant Dean of Libraries for Advancement

Many of you have assisted Library Advancement by filling out the survey that allowed us to create our Unit Information Sheets. These sheets are distributed widely by Library Advancement to donor prospects who may have an interest in your units. They are also shared with major gift officers and regional gift officers from units across campus to be distributed to donors they work with.

It has been about a year since the last time we updated many of these. I would ask that you review your unit’s Information Sheet at and let us know if you have changes you would like to make.

If your unit does not have an information sheet, please fill out the survey at so that we can start the process.

ANNOUNCEMENTS: Campaign Update
As of Feb. 27, Library Advancement has raised $3,633,039 in new business for the Library, 145 percent of our annual goal. We are at $13,885,853 for the With Illinois campaign, just short of 40 percent of our campaign goal.
Back to Top

ANNOUNCEMENTS: Business Information Services has Moved
BIS has moved to the Main Library. Please help share the news and encourage interested users to schedule an appointment for research help (or to ask questions) by contacting the Business Information Services team at (217) 333-3619 or Additional resources are available at
Back to Top

The Business and Human Resource Service Center has exciting news to share…no more annual evaluation paperwork!

Last year, BHRSC teamed up with IT to build a new system which will allow us to streamline the annual performance evaluation and job description update process.

The development of the new system’s architecture and technology will allow us to reduce paper, expedite turn-around time, and most importantly alleviate some of the stress involved.

The system is anticipated to be available in April, so if you would like to use this automated process we encourage you to hold-off on completing paper forms until then.

If you completed your evaluations for the year – THANK YOU! Be assured that those have been accepted and you will not need to duplicate your work.

Watch your email for additional announcements and information about upcoming training sessions. We hope you are as excited as we are!
Back to Top

ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the February LTOTM email at:

If you have ideas for future emails, please feel free to share them with Heather Murphy.
Back to Top

ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at
Back to Top

ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
Back to Top

ANNOUNCEMENTS: Recognizing Excellence
Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
Back to Top

HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of February 28, 2018 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

Back to Top

HR NEWS: Departures

  • Retirement of Jane Menkhaus (February 28, 2018)

Back to Top

HR NEWS: New Employees

  • Full-time at ILL/DD Aliya Paul (February 12, 2018)

Back to Top

HR NEWS: In Memoriam

Back to Top

IT NEWS: IT Staffing News
We are very happy to welcome Joe Troy to Library IT. Joe will be working with the Scholarly Communications and Repository Services Team as a Web Application Developer/Architect. Joe is finishing his PhD in Informatics, specializing in Bioinformatics. He also has a MS in Computer Science and many years of software development experience in the corporate world. In addition to his PhD work, Joe was most recently a Data Transformation and Database Specialist for the Technology Services’ Social Media Analytics project, working with data in the Amazon Web Services (AWS) cloud. He also has previous experience working in the Library as a Visiting Program Manager for the Library’s MINRVA mobile app.
Back to Top

IT NEWS: Recent Application Updates
Library IT has recently pushed out significant updates to the following applications:

  • Bitbucket ( mostly for programmers to manage their software code
  • Jira ( issue tracking and workflow management for various Library projects
  • EZProxy: provides access to library electronic resources from outside the campus network

Later this Spring we will be rolling out an updated version of PaperCut which provides Library patrons with access to public printing.

As usual, if you encounter problems or need help with any technology-related issue, please contact the Library IT Help Desk:
Back to Top

FACILITIES: Facility Project Updates

  • Library Programming and Conceptual Designinitiating project with Facilities & Services, reviewing comprehensive project schedule and initiating Illinois State Historic Preservation Office review.
  • Main Library – F&S – North and South Stairway “renovation” – stair tread cleaning and wall/ceiling paintingF&S funding approved. F&S Paint Shop will start work during Spring Semester 2018. F&S Building Services Workers – Flooring Crew will start their work after Commencement 2018.

For a complete list of projects in planning and construction, please see:
Back to Top

EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit
Back to Top

EVENTS AND TRAINING: University of Illinois Art+Feminism Edit-a-thon

March 3, 2018, 1:00 – 5:00 p.m.
Krannert Art Museum, Main Level, Link Gallery, 500 East Peabody Drive

Despite its wide reach, Wikipedia suffers from a severe gender imbalance: since most editors are men, articles conform to men’s interests and perspectives. In an effort to change this, we are gathering a diverse group together to celebrate women’s cultural achievements.
We will provide tutorials for Wikipedia newcomers, reference materials, and snacks. Bring your laptop, power cord, and ideas for entries that need updating or creation. Stop by for a little bit or stay for the whole afternoon. No Wikipedia editing experience necessary!

If you are unfamiliar with Wikipedia, you might try this training module which will help explain a lot of things about Wikipedia.

Visit for more information.
Back to Top

EVENTS AND TRAINING: NISO Webinar: Library As Publisher, Part One: Current Status and Impact on Scholarly Communication
March 7, 12:00 – 1:30 p.m.
428 Main Library

An increasing number of university libraries have assumed responsibility for scholarly communication activities and university presses. This event will bring together professionals from a variety of institutions, asking them to address what the challenges have been for them, name their successes, and articulate their vision for the future.
Back to Top

EVENTS AND TRAINING: From MARC to BIBFRAME: Linked Data on the Ground – Enhanced
All held in 428 Main Library from 1:00 – 2:00 p.m.

This series of six webinars builds on the introductory series From MARC to BIBFRAME: Linked Data on the Ground, which was presented in fall 2016 and is now available free of charge. It describes the continuing BIBFRAME initiatives taking place at the Library of Congress as well as within the broader information community.

Series sessions include:
March 7 – Library of Congress BIBFRAME Pilot: Phase Two

  • Updates the LC and BIBFRAME 2 implementation at the Library of Congress
  • Describes LC’s continuing BIBFRAME work with special formats
  • Reviews LD4P (Linked Data for Production) initiatives and LC’s involvement in them; the PCC (Program for Cooperative Cataloging) BIBFRAME Task Group; and RDA’s influence on BIBFRAME 2

March 21 – Linked Data and Annotations: What We Stand to Gain

  • Explains how linked data can turn simple MARC textual notes into a navigable network of relationships as part of the of LD4P project
  • Describes Princeton University’s shift to BIBFRAME and linked data to enhance the search experience
  • Shows how the WebAnnotation model is used to encode dedications and the effort needed to encode this type of annotation

March 28 – Performed Music & BIBFRAME: Enriching the Ontology

  • Introduces and describes the Performed Music Ontology and its relationship to BIBFRAME for recorded music
  • Describes the relationship between the ontology to other standards such as RDA and Doremus (DOing REusable MUSical Data)
  • Provides information on using the ontology for cataloging and current and future plans for the ontology’s framework, governance and use

April 4 – ArtFrame: Extending Library Ontologies to Works of Art

  • Introduces the Linked Data for Production (LC4P) project and the ArtFrame domain-specific sub-project
  • Reviews existing descriptive cataloging standards for works of art and reviews use cases for describing art objects as linked data within a library environment
  • Discusses the work by Columbia staff including use cases, modeling areas, tools, outcomes and lessons learned

April 18 – Improve Discoverability of Non-Roman Materials

  • Explains how to provide subject access to non-English materials in the language of the script
  • Describes how to link non-English terms to external sources via linked data techniques
  • Demonstrates how users may search the catalog by subject in their preferred language

May 2 – Linked Data Description of Cartographic Resources

  • Describes the background and goals of the LD4P-CM (Linked Data for Production – Cartographic Materials)
  • Explains how Linked Open Data (LOD) and semantic web ontologies (BIBFRAME and bibliotek-o – a BIBFRAME extension ontology) can be extended to describe library cartographic resources including printed maps, atlases, digital geospatial datasets and other cartographic information resources
  • Illustrates how BIBFRAME 2.0 and bibliotek-o can be applied as base ontologies for describing geospatial and cartographic resources

Back to Top

EVENTS AND TRAINING: Library 2.018: Design Thinking: How Librarians Are Incorporating It Into Their Practice
March 8, 2:00 – 5:00 p.m.
428 Main Library

This event is being organized in partnership with Steven J. Bell, who will serve as moderator for the opening panel and as the closing keynote speaker.

When IDEO, a globally recognized design firm, partnered with the Chicago Public Library to create the Design Thinking Toolkit for Libraries it greatly demystified the design thinking process and gave the library community a resource to more easily implement a design challenge in their own organization. Design thinking is a process designers use to thoughtfully identify problems and then, using a team-based approach, develop prototypes useful for implementing an elegant solution. In response to the growing interest in design thinking, this event will provide attendees with both insights into the process and examples of how librarians are integrating it into their practice. If you’ve been hearing about design thinking and want to learn more about how you can develop and lead a design challenge at your library, this is your opportunity.

We invite all library professionals, employers, LIS students, and educators to provide input and participate this event.
Back to Top

EVENTS AND TRAINING: Creative Connections
Thursday, March 8, 12:00 – 1:00 p.m.
106 Main Library
Back to Top

EVENTS AND TRAINING: Cultural Connections – Kenya, Senegal and Zimbabwe

Friday, March 9, 12:00 – 1:00 p.m.
106 Main Library

Join the Library’s Diversity Committee for an introduction to Kenya, Senegal and Zimbabwe. Guests of honor are: Anne Lutomia (Kenya), Mor Gueye (Senegal), and Jean Kanengoni (Zimbabwe). They will share culture and customs from their home countries.
Back to Top

EVENTS AND TRAINING: Science Fiction Movie Night+

Friday, March 9th:
•2:00-3:00 pm – A conversation with Elizabeth Bear (with Q&A)
Location: Grainger Commons
•7:00 pm – Westworld
Location: Illini Union 314 A

Saturday, March 10
•12:30 pm – Science Fiction Quiz (as a warm up to the movie)
•1:00 pm – A.I. Artificial Intelligence
Locations: Illini Union 314 B
Back to Top

EVENTS AND TRAINING: NISO Webinar: Library As Publisher, Part Two: UX and UI for the Library’s Digital Collections
Wednesday, March 14, 2018, 12:001:30 p.m.
428 Main Library

Just how good (or how bad) are the Web-based interfaces encountered by library users these days? Having invested in the creation of significant digital collections, how can libraries enhance usage of those collections? How do scholars and students (especially those working remotely) expect to engage with this content online? What should the interfaces be designed to support? Is there a baseline that has been established? What room exists for innovation in the user experience (UX) and user interface (UI)?
Back to Top

EVENTS AND TRAINING: Copyright Coffee Breaks with Sara Benson
Thursday, March 22, 2018, 12:00 – 1:00 p.m.
428 Main Library

Sara Benson will be hosting a monthly lunch and learn in Room 428 at Noon, the last Thursday of the month. Please bring your lunch and come ready to learn about copyright issues.
Back to Top

EVENTS AND TRAINING: Systematic Review Webinar Series
Tuesday, March 27, 2018, 1:00 – 2:30 p.m.
106 Main Library

Staff Development and Training is pleased to offer three webinars on systematic reviews by Margaret Foster, AHIP, and Sarah Jewell, co-editors of Assembling the Pieces of a Systematic Review: A Guide for Librarians. Join us for the second webinar in the series, Selecting Systematic Review Software on a Shoestring.

Keeping current with systematic review software and identifying the best software for a client can be difficult. Learn the pluses and minuses of the Agency for Healthcare Research and Quality (AHRQ) Systematic Review Data Repository (SRDR), Rayyan, and other free software for supporting systematic reviews, best practices for saving and sharing files, and how to address data and project management issues.
Back to Top

EVENTS AND TRAINING: CLIA (Community-Library Inter-Action) Workshop
Tuesday, March 27, 2018, 8:30 a.m. – 1:00 p.m.
106 Main Library

Presented by the Library Public Engagement Discussion Group, Library Diversity Committee, Mortenson Center for International Library Programs, and the iSchool Diversity Committee
Free – Register via Library Staff Calendar:

Attend the Community-Library Inter-Action (CLIA) workshop to learn about CLIA, a mindful practice for libraries to facilitate community dialogue and action of, by, and for the community that leads to social transformation. As anchors of our communities, libraries can work WITH their communities to address challenges they are facing and/or to welcome change through shared understanding, empowerment, reflection, and common action.

CLIA workshops, recently presented in Canada, Colombia, Costa Rica, India, Peru, Qatar, Spain and the US, enable library staff and volunteers to realign their thinking from being service providers and problem solvers to community connectors with the capacity to support shared goals and actions through the strengthening of community identity. The CLIA workshop engages interactive methods to teach staff and stakeholders from any type of library how they can strengthen their library’s role as a community anchor by working WITH, not just FOR communities.

CLIA, an international partnership, was co-developed by library and community members and others in the United States and Colombia. To learn more about CLIA, a project of the Libraries for Peace initiative to advance peaceful and sustainable communities worldwide, go to:

Clara M. Chu, Director and Mortenson Distinguished Professor
Mortenson Center for International Library Programs
University of Illinois Library at Urbana-Champaign
Back to Top

EVENTS AND TRAINING: Tech Talks with Staff Development and Training
Wednesday, March 28, 2018, 10:00 – 11:00 a.m.
314 Main Library – Presenter – JJ Pionke

Would you like to know how to make quick video clips? Jing is an easy to use video software program.
Back to Top

EVENTS AND TRAINING: The Tenure Process in Academic Libraries and its Alternatives
Organizers from the Library and the iSchool invite you to attend a panel discussion on tenure and its alternatives in academic libraries. Panelists will share their experience with the tenure process, both here at Illinois and at other institutions. You will also hear about processes that are used as alternatives to tenure. The discussion will take place on March 29th from 2:00 – 3:30 p.m. in iSchool 126 with a reception to follow.
Back to Top

EVENTS AND TRAINING: Scholarly Commons to host Edward Ayers
Please join the Scholarly Commons in 220 Main Library on March 29 at 4:00 p.m. for a lecture by Edward Ayres, the President Emeritus of University of Richmond. There will be a reception following the lecture. Edward Ayers began his first digital project just before the World Wide Web emerged, and is co-host of BackStory, a popular podcast about American history. More details are at Watch your email for an announcement about his meeting with library staff on March 29th or 30th.
Back to Top

EVENTS AND TRAINING: Cultural Connections: “Culture of Peace”
Friday, March 30, 2018, 12:00 – 1:00 p.m.
Main Library, Room 106

Join the Library’s Diversity Committee for an introduction to the Culture of Peace.
Featured presenters:

  • Catalina Hernandez – PhD student, School of Art + Design – sharing experiences from Colombia as its engages in a formal peace process
  • Jean Kanengoni – PhD student, iSchool – sharing experiences of free speech, civil war, and apartheid from Zimbabwe
  • William Stewart, PhD – Professor, Recreation, Sport, and Tourism – sharing experiences about how parks contribute to community well being and peace

Back to Top

If you would like to submit content for the April issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, March 23, 2018.