February Library Office Notes






ANNOUNCEMENTS: University Librarian Note
Nearly a year has passed since I went down the street to the provost’s office, and it’s great to be able to say that I’m back in the Library. I’m excited to be back with you and I’m looking forward to catching up with you on the work that’s been done. Read more…
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ANNOUNCEMENTS: New Research Help in Scholarly Commons
As you work with student and faculty researchers, remember we have new experts in the Scholarly Commons! Resident librarian Megan Ozeran can help researchers prepare to visualize their data for journal articles, presentations, or websites. Intern Matt Pitchford can help researchers navigate topic modeling and Python, and intern Clayton Alsup can help with text mining and using R. We’re also here to support library research! Stop by room 306 Main Library or email Scholarly Commons for more info.
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ANNOUNCEMENTS: Acquisitions: New E-Resources Available
Acquisitions will report on new databases acquired on a quarterly basis once they become available (i.e. licensed, paid for and fully activated by Vendor). Acquisition order records for E-Resources will not appear on VuFind. Order records for these are suppressed from the catalog displays but will be on Fund reports once they clear any license or negotiation process. Once the materials are accessible, CAM creates a new record with a link to the resource. Full information with URLs and VuFind record links are available in the folder below at:
G:\Collections Info\acquisitions\Web Page News – and under Purchases Fall 2017

This first list is for major works purchased in the last 6 months. New eBooks (bought by collection, subscription or title by title) or serials will not generally be included in these announcements.

Databases acquired are:

  • East India Company Module I – Adam Matthew
  • Foreign Office Files for Japan, Section I: 1931-1945 – Adam Matthew
  • Literary Print Culture – Adam Matthew
  • Medical Services and Warfare – Adam Matthew
  • Race Relations in America – Adam Matthew
  • Socialism on Film Module I: Wars & Revolutions – Adam Matthew
  • Border and Migration Studies Online – Alexander St Press
  • Counseling and Therapy in Video – Alexander St Press
  • Ethnographic Video Online – Alexander St Press
  • The Broadway HD Collection – Alexander St Press
  • Underground and Independent Comics – Alexander St Press
  • Women and Social Movements international – Alexander St Press
  • BCC Research Library – BoardVitals
  • 17th and 18th Century NICHOLS Collection of UK Newspapers – Gale
  • British Library Newspapers, Part V – Gale
  • International Herald Tribune Historical Archive – Gale
  • The Independent, 2013 – 2016 – Gale
  • The Telegraph Historical Archive, 1855 – 2000 – Gale
  • BoardVitals – BoardVitals
  • American Business Agricultural Newspapers – Readex
  • Foreign Broadcast Information Service Daily Reports 1941-1974 – Readex
  • Newspapers from the Rise and Fall of the 1920s Ku Klux Klan – Reveal Digital
  • Ethnologue: languages of the world – SIL International
  • Integrum – Integrum World Wide

The library also upgraded two EBSCOhost Full Text databases, EBSCO Academic Search Ultimate and EBSCO Business Source Ultimate

Lists will be updated on the Acquisitions website.
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ANNOUNCEMENTS: Repository Services and Interim Coverage
Due to the current vacancy in the position of Repository Services Coordinator, the interim contacts and coverage for IDEALS and related services are as follows:

  • All questions about IDEALS should be sent to ideals@library.illinois.edu. This includes all patron questions, technical queries, and other general inquiries related to usage of IDEALS and access to IDEALS holdings (including deposited theses). The ideals@library.illinois.edu mailbox is monitored by multiple staff members and it will be the fastest way to receive assistance.
  • The primary internal Library contacts for IDEALS are Harriett Green (green19@illinois.edu) and Ayla Stein (astein@illinois.edu). If you have questions about internal Library workflows and services related to IDEALS, please contact Ayla and Harriett.

The general IDEALS email address, ideals@library.illinois.edu, is the primary contact for IDEALS. Please use and refer patrons to this email address as your primary avenue for obtaining assistance with IDEALS.
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Carissa Phillips, Data Discovery and Business Librarian

You may be aware that we subscribe to the datasets available through the Inter-university Consortium for Political and Social Research (ICPSR) from the University of Michigan. As one of the two ICPSR representatives on campus, I have access to our campus’s usage statistics, and would like to share the results from calendar year 2017. The table below represents file downloads by department (designations are ICPSR’s):

If you are interested in additional statistics, or just interested in knowing more about ICPSR, please contact me at choller@illinois.edu.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the January LTOTM email at:

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at https://www.library.illinois.edu/staff/committee/collection-development-committee/.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence
Fall Faculty and AP publications and presentations will be highlighted in an upcoming Recognizing Excellence blog post. Send your publications and any external (to U of I) presentations given between September 1 and December 31 to Heather Murphy by February 9. In addition, publications will be added to the Library Faculty Publications database.

Journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information can be forwarded to Heather Murphy any time.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of January 30, 2018 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: Departures

  • Retirement of Susie Duncan (January 31, 2018)

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HR NEWS: New Employees

  • Full-time at SSHEL, Andrea Black (January 2, 2018)

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HR NEWS: Vacancies

  • Library Specialist: ILL/DD, completing interviews, offer will be made soon
  • IT Technical Associate: Grainger Library, offer will be made soon

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IT NEWS: IT Staffing News
Join me in welcoming Jason Colwell to Library IT. Jason has been working for us as an academic hourly since May 2017, but as of January 16, he is our newest full-time academic professional systems administrator working in the Infrastructure Management and Support (IMS) group. Before coming to the Library, Jason worked for the College of Engineering’s IT Shared Services.
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IT NEWS: Web Site Migration Update
The Library’s web site migration project is entering its final stage – the retirement of our old content management system, OpenCMS. On Friday, February 2, 2018 the OpenCMS server will be completely and permanently taken offline. However, a zip archive of the entire contents of OpenCMS is being retained and will be made available to all library faculty and staff. Look for details on how to access the archive in an upcoming LibNews announcement.
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FACILITIES: Facility Project Updates

  • Grainger Engineering LibraryRepurpose 1st floor west for Design Center Test Classroom for use, start Spring Semester 2018. – complete
  • Main Library – 1st Floor Central Service Point – Relocate Business Office to 450sClear offices in the 450s Main Library to relocate BHRSC – Business Office staff during Winter Break 2017/2018. – complete

For a complete list of projects in planning and construction, please see:
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Introduction to CLIA (Community-Library Inter-Action)
A process to work WITH and empower your community
Thursday, February 1, 12:30 – 1:30 p.m.
106 Main Library

(Live streaming of presentation at go.illinois.edu/mortenson-online – best accessed with the Chrome browser).

Presented by the Public Engagement Discussion Group and the Mortenson Center for International Library Programs.

As anchors of our communities, libraries are poised to work WITH communities to address challenges they are facing, through shared understanding, empowerment, reflection, and common action.

Join us to learn about Community-Library Inter-Action (CLIA), a mindful practice for libraries to facilitate community dialogue and action of, by, and for the community that leads to social transformation. We will also discuss the best ways to deliver CLIA workshops at the University.

CLIA workshops, recently presented in Colombia, Costa Rica, India, Peru, Qatar, Spain and the US, enable library staff and volunteers to realign their thinking from being service providers and problem solvers to community connectors with the capacity to support shared goals and actions through the strengthening of community identity. The CLIA workshop engages interactive methods to teach staff and stakeholders from any type of library how they can strengthen their library’s role as a community anchor by working WITH, not just FOR communities.

CLIA, an international partnership, was co-designed by our own local library and community members and others in the United States and Colombia. To learn more about CLIA, a project of the Libraries for Peace initiative to advance peaceful and sustainable communities worldwide, go to: https://librariesforpeace.org/clia.

Clara M. Chu, Director and Mortenson Distinguished Professor
Mortenson Center for International Library Programs
University of Illinois Library at Urbana-Champaign
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EVENTS AND TRAINING: University of Illinois Press Public History Exhibit
The University Library and the University of Illinois Press are collaborating on several upcoming events in the Library to celebrate their 100 year anniversary! We hope you will spread the word and join us.

Fri, Feb 2-28, 2018
In honor of 100 years of printing and publishing history, the University of Illinois Press will have a public history display in the North-South Corridor of the Main Library of the Champaign-Urbana campus throughout February 2018. The six display cases and the wallboards above them will contain a wealth of materials selected by UIP staff from the University Archives and their own archival materials related to the Press history of design and printing, award-winning scholarship, Illinois history publications, their outstanding series Music in American Life and Working Class in American History, their commitment to social justice issues, and much more.

Other events include:

  • Thu, Feb 8, 2018
    Understanding the University Press Ecosystem: Savvy Researcher Workshop
    Event type: Conference/Workshop
    Location: 106 Main Library
    Time: 2:00 PM
  • Wed, Feb 14, 2018
    Director’s Panel: Reflections on the University of Illinois Press at 100
    Event type: Seminar/Symposium
    Location: 106 Main Library
    Time: 3:00 PM
  • Wed, Feb 21, 2018
    UIUC Scholarship and the University of Illinois Press: A Century of Partnerships on Campus
    Event type: Seminar/Symposium
    Location: University of Illinois Archives, 146 Main Library
    Time: 7:00 PM
  • Wed, Feb 28, 2018
    From Dissertation to Book: Navigating the Revision Process
    Event type: Conference/Workshop
    Location: 314 Main Library
    Time: 11:00 AM

To view the entire calendar:

Sponsors: Scholarly Commons, Social Sciences, Health, and Education Library, Student Life and Culture Archives, and University Archives
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EVENTS AND TRAINING: Cultural Communications in the Workplace
Tuesday, February 6,10:30 a.m. – 12:00 p.m.
106 Main Library

Please join ISSS at our February 6th intercultural training to explore communication styles and learn more about cultural considerations in the workplace.

Participation in this training will count towards certification in the ORANGETRACK of our recently launched ISSSTRAINS program.

Please register at http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: NISO Webinar: The Evolving Natures of Reference Work and Reference Product
Wednesday, February 7,12:00 – 1:30 p.m.
428 Main Library

In an age when rapid reference inquiries may be handled through a mobile phone and a search engine, reference work in the library must change and expand. How is that unfolding? What are the new expectations of the information products once referred to as major reference works – those comprehensive or subject-specific encyclopedias and indexes that served library professional and patron? How are librarians combining free and subscription resources? This webinar will examine a variety of approaches to enhanced service.

Confirmed Speakers: Lenny Allen, Global Sales + Marketing Director, Bloomsbury Digital Resources; Chris Strauber, Senior Research Librarian/Bibliographer for Philosophy and Theology, Boston College; Damon Zucca, Publisher, Scholarly Reference, Oxford University Press
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EVENTS AND TRAINING: Supervisory Training Institute
All sessions are held in 106 Main Library:

  • Wednesday, February 7, 2018, 9:00 – 11:30 a.m.
    Introduction and discussion. We will discuss the Supervisory Self-assessment.
  • Thursday, Feb 15, 2018, 1:00 – 4:00 p.m.
    BHRC Representatives
  • Thursday, February 22, 2018, 9:00 a.m. – 4:30 p.m.
    You Have Leadership Impact! Making the Most of Your Style with Shirley Stelbrink
    Lunch will be provided
  • Thursday, March 1, 2018, 9:00 a.m. – 12:00 p.m.
    The Place In Between: Coping with Workplace Change
  • Tuesday, March 13, 2018, 1:00 – 4:00 p.m.
    My Kind of Office! Creating a Positive Work Environment
  • Thursday, April 5, 2018, 9:00 a.m. – 12:00 p.m.
    Getting the Best from Others: Providing Effective Feedback
  • Tuesday, April 17, 2018, 1:00 – 4:00 p.m.
    Topic to be determined by needs assessment of participants
  • TBD – Discussion with Dean Wilkin

Please register at http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Chancellor and Provost College Visit
Thursday, February 8, 10:00 – 11:00 a.m.
126 iSchool
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EVENTS AND TRAINING: Creative Connections
Thursday, February 8, 12:00 – 1:00 p.m.
Wednesday, February 21, 12:00 – 1:00 p.m.
106 Main Library
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EVENTS AND TRAINING: Designed, Displayed, and Discarded: Ephemeral Printing in Alton, Illinois, 1835-1855
February 15 – May 31
Ellen and Nirmal Chatterjee Exhibition Gallery
The Rare Book & Manuscript Library
346 Main Library

Exhibition Opening:
February 15, 3:00 p.m.

On view for the bicentennial of Illinois statehood, this joint venture between the Rare Book & Manuscript Library and the Illinois History and Lincoln Collections examines the role of print and design in the everyday life of early Illinois. For more information, visit https://calendars.illinois.edu/detail/2169/33296702.
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EVENTS AND TRAINING: Copyright Coffee Breaks with Sara Benson – Fair Use
Thursday, February 22, 12:00 – 1:00 p.m.
428 Main Library

Sara Benson will be hosting a monthly lunch and learn in Room 428 at Noon, the last Thursday of the month. Please bring your lunch and come ready to learn about copyright issues.
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EVENTS AND TRAINING: Tech Talks with Staff Development and Training
Wednesday, February 28, 10:00 – 11:00 a.m.
314 Main Library – Presenter – Paula Carns

Would you like to know how to make posters or flyers to announce your events? Spruce up your handouts? Canva is an easy way to use graphic design software program.
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If you would like to submit content for the March issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, February 16, 2018.