October Library Office Notes






ANNOUNCEMENTS: University Librarian Note
I recently celebrated my third anniversary at Illinois. At three years, I have the feeling that I arrived only yesterday. And yet three years is a long time: you’ve grown to know me better, I have a much better sense of our library, and together we have accomplished some notable things. I’m extremely proud to be a part of this Library, proud of all you do, and extremely grateful for your commitment and support in accomplishing our goals. Read more…
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ANNOUNCEMENTS: University Library to Cancel Academic OneFile
Tom Teper, Associate Univeristy Librarian for Collections and Technical Services and Associate Dean of Libraries

As announced in LibFac on August 1, 2016, the University Library will not be renewing its subscription to Academic OneFile this year. This decision was made after an extensive effort was made to gather information about the usage of subscription-based A&I services. This effort was the second A&I review that was conducted by the Library in recent years (the last being in 2010). The most recent review was conducted in order to provide fund managers with information about the usage, projected costs, and renewal timelines for particular resources as we entered a fiscal year with reduced flexibility in both operating and collections funding.

Among the many resources that have been discussed is Gale’s Academic OneFile. The following rationale behind the decision and the next steps were outlined in a LibFac message on August 1, 2016, but I wanted to remind everyone of them.

Rationale for Cancelling Academic OneFile:

  • Academic OneFile is paid by our general E-Resources Fund (er14). The projected FY16 renewal cost for this product is approximately $42,000.
    • This price represents a 5% increase over the last year.
    • Keeping this product for five more years will cost the University Library approximately $227,760.98.
    • Price increases on er14 cost the University about $100,000 in additional dollars annually. Managing such increases in a period of constrained finances without making some difficult decisions is going to be difficult.
  • Academic OneFile witnessed a 55% decrease in usage between calendar years 2013 and 2015. While the usage remains numerically high, it pales in comparison to many other general resources that we support.
  • The University receives access to a similar product – EBSCO’s Academic Search Complete – through our CARLI membership.
    • There is no full text with Academic Search Complete, but the usage of the subsidized product is significantly higher than Academic OneFile.
  • At the conclusion of the 2010 A&I Review, that working group recommended that the Library cancel Academic OneFile.
    • The cancellation was not initiated because the Rhetoric Classes on campus had implemented new instructional programming built around this resource. However, that program has moved on – accounting, in part, for the sharp drop in usage that we have witnessed.
    • Keeping that resource for the last five+ years has cost the University at least $200,000.
  • The Library policy prefers “owned” content over “leased” content.
    • In some cases, an institution cannot avoid lease models, but in this case, we are looking at a leased model in which much of the full text access is heavily (although not completely) duplicated by subscription options in which we have post-cancellation access rights.
  • The landscape and value or A&I services is changing.

Based upon these factors, I have concluded that it no longer makes sense to support Academic OneFile. In discussions with the Collection Development Committee (CDC), there was no vociferous objection. Indeed, if anything there was a cautious endorsement of this decision.

Next steps:

  1. As the renewal date for Academic OneFile is, inconveniently, scheduled for January 16, 2017, the University Library needs to begin a process of directing users elsewhere.
    1. If you have not already, please begin updating your online guides and instructional materials to remove all mention of Academic OneFile being offered by the Library.
    2. While the Library can take steps to minimize promotion of the resource, please be aware that the vendor is unlikely to take the resource down until after January 2017.
    3. Please be aware of this cancellation decision as you bring new personnel (GAs, students, permanent staff) on board.
  2. While the vendor has not yet been notified, I do not believe that we should shy away from telling our local constituents (faculty, TAs, etc…) who might be directing students toward this resource.

I understand this is a big change, but I am hopeful that the extended notice provided with the initial announcement going out on August 1, 2016 will be sufficient for individual librarians to prepare and coordinate this transition with our constituents.

Please direct any questions or comments to me at tteper@illinois.edu.
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ANNOUNCEMENTS: Professional Recognition, Achievement, and Distinguished Service Awards
Beth Sandore Namachchivaya, Associate University Librarian for Research; Associate Dean of Libraries and Professor

Fall is the season when many professional associations issue calls for nominations and applications for professional recognition and achievement awards. A number of Library colleagues have received these awards in the past, and we’d like to see more Illinois people recognized for their excellence in librarianship, research, and professional service. I’ve included links to several national and international LIS professional association awards pages, as well as general submission deadlines. Take a few minutes to review these. I encourage you to nominate a deserving colleague, or to self-nominate. If you need assistance preparing a nomination, contact me (sandore@illinois.edu) or Robin Woodall (rwoodall@illinois.edu).

ALA: American Library Association
(Aggregated listing with most, but not all division awards included).

Divisions: Many have early December submission deadlines—check specific award details.

SLA: Special Libraries Association: Deadline—December 11

ASIS&T: Association for Information Science & Technology—Deadlines range from April through December

SAA: Society of American Archivists—Deadline for these awards is February 28, 2017
Professional recognition: http://www2.archivists.org/recognition
Fellows: http://www2.archivists.org/governance/handbook/section12-fellows

IFLA: International Federation of Library Associations—Deadline for these awards was February 26, 2016; 2017 date not yet posted, but anticipated in February.
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ANNOUNCEMENTS: Find Out More About the Research Data Service
Heidi Imker, Director, Research Data Service

Wondering what the Research Data Service (RDS) does now that we’ve wrapped up our second year? The RDS campus annual report for year two is available in IDEALS (https://www.ideals.illinois.edu/handle/2142/79491). We use this report to relay to campus our mission, accomplishments, and goals by providing an overview of our activities as well as quotes from campus researchers and professional contributions by the RDS to the data curation field. Feedback welcome!
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Cindy Ingold, Gender and Multicultural Services Librarian

In the June issue of LON, I mentioned plans for convening focus groups in July to discuss issues related to communication within the Library. As you might recall, one theme that was evident throughout the results of the ClimateQUAL survey was the importance of high quality communication for fostering a positive work culture where employees feel connected to each other and the workplace. The Library in partnership with the Center for Training and Professional Development held four focus groups in July and one in early August. Many thanks to those who participated in these focus groups! The executive summary from these focus groups is available at the UIUC ClimateQUAL site. A few key themes emerged from these focus groups including building (or re-building) trust using open communication; concerns with how we use our listservs especially LibNews; and issues raised about committees. The ClimateQUAL Implementation Team will be addressing these issues along with other recommendations from the survey. As for the issues raised in the focus groups, the Team plans to create guidelines for using LibNews as well as formulating other ideas about how to better manage communication within the Library. We also plan to look at how our committees are structured, and consider ways to make committees more welcoming and transparent. Finally, please consider contacting anyone on the Implementation Team with your suggestions and ideas.
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ANNOUNCEMENTS: Research and Publication Committee Congratulates Recipient of Funding
The Research and Publication Committee (RPC) congratulates the following September recipient of RPC funding:

  • Sara Benson, for travel funds, participant incentives, and survey analysis for her study titled “Can Fair Use Be Adequately Taught to Librarians? Assessing Librarians’ Competence and Confidence in Understanding Fair Use Following an Expert Workshop.” This study will add to our understanding of how effective fair use training sessions can be to increasing the knowledge base and confidence level of the librarians targeted by training.

The Research and Publication Committee (RPC) encourages Library faculty and academic professionals who need support for their research activities to submit an application. There are no deadlines for submission; applications are reviewed on a rolling basis. Contact Carissa Phillips (choller@illinois.edu), RPC Chair, with any questions.
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ANNOUNCEMENTS: LIS Research & Training Opportunities on Campus
Beth Sandore Namachchivaya, Associate University Librarian for Research; Associate Dean of Libraries and Professor

Several colleagues suggested that they would like to see a monthly overview of presentations, events, and training opportunities that support library faculty and academic professionals in their research and professional service activities. I’m experimenting with format and content this month with the events listed below—note that virtually all of these appear on the Library staff events calendar. I’m looking for feedback for including more activities next month—feel free to email me with suggestions (sandore@illinois.edu).

Save the date:

  • November 14:
    4th Annual Library Research Showcase; 1:00 – 4:00 p.m.

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the Collection Development Committee are posted at http://www.library.illinois.edu/administration/collections/groups/cdc.html.
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The most recent CAPT committee meeting was held on August 25. This was Susan Avery’s first meeting as the official representative of the Web Team Core Content group, replacing Suzanne Chapman. In addition, the following topics were discussed:

  • Megean Osuchowski attended as a guest and provided an update on the work of the Library Intranet Committee.
  • Michael Norman provided a report on the activities of the Cataloging and Metadata work group. This included:
    • An update on the CARLI RFP process for the next I-Share ILS system \
    • CARLI has a beta version of VuFind 3.0 that the Michael has been working with the Search, Discovery, and Delivery team to evaluate.
  • Bill Mischo provided a report on the work of the Search, Discovery, and Delivery work group.
    • The primary discussion was whether Altmetric Badges should be incorporated into Easy Search results
  • Lynn Wiley provided a report on the work of the Electronic Resources work group.
    • Because of end of year priorities, the Electronic Resources group did not meet over the summer, but will resume in September.
    • There was some discussion of SFX eBook loads, EBSCO database overlaps, serial records updates for Elsevier and Springer, and also how to support database changes after the departure of Crystal Sheu.

Detailed meeting minutes and work group reports can be found here: http://www.library.illinois.edu/committee/capt/New_Capt_/minutes_agendas/2016-2017.html
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ANNOUNCEMENTS: Recognizing Excellence
Please forward elected and invited external service appointments, honors, and awards information to Dan Tracy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of September 30, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: International Travel Insurance
Did you know that Campus has International travel insurance available for international trips? The cost for the insurance is based upon the length of the trip. The rates, listed below, include enrollment in international travel insurance through AJ Gallagher, as well as the services provided through International Safety and Security: 24/7 response team in the event of overseas emergencies, pre-departure training and orientation, international travel registry, and others.

International Insurance and Safety Fee (effective January 1, 2017)

Length of Program/Trip — Fee:
Up to 2 weeks (1 – 16 days) — $75
Month (17 – 45 days) — $90
Short Term (46-75 days) — $140
Semester (76 – 195 days) — $200
Academic Year (196 – 315) — $365
Calendar Year (316 – 365 days) — $420

To enroll in the insurance program, please contact either Candy or Carole in the Business Office. It will be necessary for you to provide a C-FOP. Please note, this is NOT an allowable charge to most grants.
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HR NEWS: In Memoriam

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IT NEWS: October is National Cyber Security Awareness Month
Throughout the month of October, Technology Services will be sharing a number of tips, articles and presentations to help students, faculty, and staff become more aware of their own digital security.

For more information, visit http://go.illinois.edu/ncsam.

There will be four areas of focus during the month:

  • Week 1: Social Engineering
  • Week 2: Illini Secure
  • Week 3: Secure Yourself
  • Week 4: Secure Your Device

Follow @TechServicesIL and @IlliniSecure on Twitter, follow TechServicesIL on Facebook, and continue to visit the above page throughout the month.

And of course, Library IT is always available to answer questions or assist with IT security related issues.
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IT NEWS: Welcome JP Goguen to the Library IT Help Desk
The IT Help Desk has a new staff member, JP (John Paul) Goguen. JP comes to the Help Desk after working for 5 years in the Digital Content Creation (DCC) unit. He enjoys library work because he strongly identifies as a lifelong learner. His current research interests include: wild food, photography, folk music, mycology, digital libraries, and bicycling. If you haven’t yet met JP, stop by the Help Desk in 424 and say hello.
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IT NEWS: Weekend IT Support
Beginning in mid-September and through at least November, calls to the IT Help Desk phone (244-4688) between the hours of 5pm on Friday and 8:30am on Monday will not be actively answered by support staff. Library IT Help Desk had until recently forwarded phone calls to the AITS Service Desk on the weekends — calls would be answered by a person who would triage the issue and notify the appropriate Library IT person. Because of staff and budget reductions, AITS is no longer staffing their telephone center on weekends.

As a temporary solution, on weekends you can continue to call the Help Desk number for emergency IT support issues. Instead of talking with a person, you will need to leave a detailed voice mail message indicating caller name, location, description of problem, and call back number. We are assigning IT staff to monitor and respond to the voice messages on a rotating basis, and asking staff assigned to a weekend shift to check for messages late Friday night and at least 4 times throughout the day on Saturday and Sunday. Although IT is unable to provide 24/7 weekend phone support, we will route and respond to issues as soon as possible.

As usual, if it is a non-critical issue that can wait for regular business hours (Monday through Friday), please log an OTRS ticket. For instructions and a list of critical services go here: http://www.library.illinois.edu/it/helpdesk/reptsysprobs.html.
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FACILITIES: Facility Project Updates

  • Grainger Engineering Library – Relocate EWS Lab
    • Move the lab from room 57 lower level to room 450 east end to allow for the College of Engineering to relocate/expand their testing center from DCL to room 57. Space on 4 East has been cleared and College of Engineering furniture is to arrive in September.
  • Main Library Corridor Flooring Replacement
    • Replace all main corridor flooring; basement, 1st thru 4th floors. Completion August 29, 2016. East stair tower tile will be waxed the week of October 3rd. The base is being installed in the east basement corridor.
  • Main Library – Room 1 Renovation for Technical Services
    • The remodeling will provide new space and furniture for the staff currently located in room 220 Main Library. Furniture to be installed September 14, 2016. CAM staff have moved in.
  • Main Library – Room 200 & 225 Rearrangement
    • The Classics Library has moved from the 4th floor of the Main Library to room 225 and Literatures and Languages relocated to room 200. The circulation desk for both libraries is consolidated to the central area of room 200. Remaining component of circulation desk in fabrication.
  • Main Library – E1 & E5 Elevator Upgrade
    • The elevator cabs and controls for the E1 & E5 elevators will be upgraded to provide reliable transportation throughout the Main Library. E5 will be upgraded summer 2017 and E1 will be upgraded summer 2018. The project is currently in the construction document phase.
  • Music and Performing Arts Library – Player Piano Restoration and Room Remodeling.
    • Library Facilities and MPAL are working with restoration consultant and Facilities & Services on piano restoration and F&S for room remodeling. Purchase orders have been placed for the piano restoration.
  • Oak Street Library Facility – Third Floor Build Out
    • The project will build out 2,000 square feet of “shell” space on the 3rd floor, constructed as part of the 2014 phase I project for the CMS staff currently located in room 44 Main Library. Construction is complete. Furniture installation scheduled for week of October 6-11th.
  • UGL Espresso Royale Coffee Shop Remodeling
    • The café space will be completely remodeled including the tunnel between UGL and Main. The café and dining area opened Tuesday, September 27th. The tunnel will remain closed until later in the week of October 3rd.
  • UGL and Main Door Replacement
    • Replace stainless steel frames and doors at the plaza level (east and west sides) along with both north and south ends of the Espresso Royale area, install new door hardware and electronic access. Construction scheduled to be complete October 31, 2016.
    • Refurbish north, south and east doors of Main along with new door hardware and electronic access. Construction scheduled to be complete October 31, 2016.

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: Demystifying R: An Introduction for Librarians
Date: Wednesday, October 5th, 1-2:30pm
428 Library
Hosted by JJ Pionke

Attendees will learn:

  • what the R programming language is and some of its key features
  • some key terminology and a basic understanding of how R works
  • some uses for R that may be a good solution for your data needs, including data processing and management, visualization, and statistical analysis
  • how R can be useful for working with research data, as well as with library data, including bibliometric data, library statistics, or budget data
  • where to find free resources for learning R

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Library sponsored Bloodmobile October 6, from 11-3.

Please go to the training calendar at http://www.library.illinois.edu/calendar/staff/ to sign up for a donation time.
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EVENTS AND TRAINING: Long-term Service Recognition Program
Please join us for the University Library Long Term Service Recognition Program for our Civil Service Staff on Tuesday, October 11, 2016, from 8:30 to 10:30 a.m. at the ARC, 201 East Peabody Drive, Champaign. Dean Wilkin will be making remarks at 9:15 a.m., recognizing our staff employees with 5, 10, 15, 20, 25 and 30 years of service to the University. The Social Committee hopes as many staff as possible can attend this very popular annual recognition. As noted, breakfast will be served!

This year the University Library honors 25 employees. They are:

5 Years – 3
Oanna Diana Eynon
Lesley Lee
Joanne Miller

10 Years – 1
Ben Stone

15 Years – 9
Nazanine Agassi
Stuart Albert
Vanessa Biggers
B A Davis Howe
Lincoln Machula
Debora Pfeiffer
Pam Ward
Lisa Wells
Wendy Gregory

20 Years – 3
Glen Martin
Bernita Brownlee
Martha Degutis

25 Years – 8
Eileen Schroeder
James Cotter
Robin Hess
Yuriko Oono
Diane Pye
Michael Soule
Donna Hoffman
Kim Matherly

30 Years – 1
Scott Mann

This is an approved event but as is the case with any approved event, employees should check with their supervisors to be sure operational needs are met. Any questions can be directed to Library Human Resources, 3-8169.

Any questions about the event, please contact sec@library.illinois.edu.

Library Social Events Committee
Lura Joseph, chair
Skye Arseneau
Bernita Brownlee
Aneitre Johnson
Alissa Marcum
Lisa Miller
Elonda Towns
Kathie Veach
Cindy Kelly (ex officio)
Zoe Revell (ex officio)
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EVENTS AND TRAINING: Autism in the Workplace
Staff Development and Training is pleased to host a workshop on Autism in the Workplace.

Linda Tortorelli, director of The Autism Program (TAP) https://theautismprogram.illinois.edu/ will present a workshop on Autism in the Workplace, focused on EVERYONE who works in the Library.

The following is Linda’s description of what she is covering:
Today the prevalence of Autism is estimated to be as high as 1 in every 68 people in the United States. Chances are you’re working with or have worked with people who have high functioning autism. Learn what high functioning Autism is and the specific strengths of the “Autism brain”. Understand common challenges that these individuals face in the world and learn what employers can do to create work environments that are conducive to success.

The session, will be held Monday, October 17th from 2 to 3 pm in 106 Library.

Please go to the training calendar at http://www.library.illinois.edu/calendar/staff/ and register in advance.
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EVENTS AND TRAINING: NISO Webinar: Internet of Things
Wednesday, October 19 12:00-1:30, 106 Library
As the cost of sensors and the connectivity necessary to support those sensors has decreased, this has given rise to a network of interconnected devices. This network is often described as the Internet of Things and it is providing a variety of information management challenges. For the library and publishing communities, the internet of things presents opportunities and challenges around data gathering, organization and processing of the tremendous amounts of data which the internet of things is generating. How will these data be incorporated into traditional publication, archiving and resource management systems? Additionally, how will the internet of things impact resource management within our community? In what ways will interconnected resources provide a better user experience for patrons and readers? This session will introduce concepts and potential implications of the internet of things on the information management community. It will also explore applications related to managing resources in a library environment that are being developed and implemented.
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EVENTS AND TRAINING: Library Stress Management 4-part Series
All of us get stressed from time to time. We realize that stress can be caused by internal or external factors. This series aims to provide you with information on how to change your environment to reduce stress, relax when you’re under pressure, and cope when there’s nothing you can do about the situation.

Some of the topics we will cover include:

  • How to manage stressful situations over which you have control, and those over which you have no control
  • How to deal with uncertain and changing situations
  • How to elicit your relaxation response
  • How to overcome self-defeating thought patterns

During this series, you will gain an understanding of how stress affects you personally. You will build awareness of your personal stressors and stress symptoms, of your ability to control how stress affects you, and how to address stress. The program is very interactive; in each session you will be taught practical skills that you can use in your daily life.

To be able to participate, fully attending the first session is necessary.

All sessions will be in 106 Main Library.

  1. Thursday, October 27, 10:00 am – 11:00 am
  2. Tuesday, November 8, 1:30 pm – 2:30 pm
  3. Thursday, November 17, 10:00 am – 11:00 am
  4. Tuesday, November 29, 1:30 pm – 2:30 pm

Register on the Staff Events Calendar, http://www.library.illinois.edu/calendar/staff/.

Questions, please contact Zoe Revell, revell@illinois.edu.
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If you would like to submit content for the November issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, October 21, 2016.