November Library Office Notes





ANNOUNCEMENTS: University Librarian Note

Promotional Advancement for Academic Professionals
We have reached the end of our initial discussions regarding promotional paths for our Academic Professionals (APs), and I’d like to begin by thanking everyone who helped to advance the conversation. With the feedback received and after discussions with our Executive Committee, I have decided to (1) embark on the process of creating a comprehensive program defining promotional paths for our APs and (2) table consideration of use of Clinical Faculty for our library and information professionals. Read more…
Back to Top

ANNOUNCEMENTS: Strategic Planning Update
Lisa Hinchliffe, Coordinator for Strategic Planning

The draft Framework for Strategic Planning is out! (It was sent to LIBNEWS-L on October 27 but feel free to e-mail Lisa Hinchliffe at if you can’t find your copy.) In addition to discussions with various stakeholder groups, feedback is being solicited from everyone in the Library. Please submit your comments with this web form ( by the end of the day on November 13, 2015. This will keep the process on track to finalize the document by mid-December.

The Strategic Planning Steering Team has also scheduled two open discussion sessions if you would like to talk about the draft document:

  • Monday, November 9, 3-4 pm, Library 428
  • Wednesday, November 11, 10:30-11:30 am, Library 428

We are looking forward to hearing what everyone thinks!
Back to Top

ANNOUNCEMENTS: RPC Awards, July – October 2015
The Research and Publication Committee (RPC) made several awards to Library faculty and academic professionals between July and October, and would like to recognize those who received awards and provide brief descriptions of their proposed research activities.

Jim Hahn and James Whitacre, for project staff to support their work titled “Integrating Indoor Positioning Beacons into Collections Based Wayfinding and Recommendations.” This is an experimental project to incorporate beacons into the Undergraduate Library collection so that users can see the location of their mobile devices within the library building, supporting wayfinding to items, and discovery of like items with location-based recommendations in the library. Award amount: $3,950.00

Laila Moustafa, Bethany Anderson, and Joshua Harris, for travel to conduct interviews at the United States Holocaust Memorial Museum (USHMM) in Washington, D.C. related to their research project “World War II and the Holocaust: What Can Be Done to Save Cultural Heritage in Times of War.” The project will examine how Holocaust materials and other documentary heritage survived during WWII in order to create basic guidance and best practices for libraries and archives facing similar challenges. Award amount: $884.00

Caroline Szylowicz, for her project titled “An Examination of Marcel Proust’s Reading and Book Collecting Practice.” The award supports travel to conduct research at the Bibliothèque Nationale de France, the Marcel Proust Museum, and in private collections, as well as travel to meet with representatives of a book publisher. Award amount: $1,195.00

Antonio Sotomayor, to support indexing for his forthcoming (February 2016) book, “The Sovereign Colony” to be published by the University of Nebraska Press. In his book Antonio studies the political process and consequences of Puerto Rican Olympic representation, one of them being fostering a sense of national identity. Award amount: $1,530.00

Mara Thacker, Tom Teper, Joe Lenkart, and Esra Coskun, for their project titled “Measuring and Sustaining the Impact of Area Studies Collections in a Research Library.” The award supports the cost of printing a poster that will be displayed at upcoming poster sessions at the Charleston Library Conference (Nov. 4-6, 2015) and the Library Research Showcase (Nov. 10, 2015). The group’s research examined the recent lending history of developed area studies collections in order to evaluate the impact of resource sharing and cooperative collection development. Award amount: $72.00
Back to Top

ANNOUNCEMENTS: The Most Requested E-Journals on Campus This Fall

Ever wonder what someone walking, bicycling or driving on campus may have been reading on that gadget before looking up in time to avoid running into you? Well, it wouldn’t be a stretch to say that it may have been content accessed from the Library’s vast selection of e-journals.

According to SFX, the Library’s OpenURL link resolver, our patrons utilized SFX to access e-journals 356,404 times since the start of the semester. Requests equal the number of times users clicked on the SFX generated Discover full text icon that appears in article indexing databases (e.g. Scopus). This number does not include the many times a title was accessed directly through a publisher’s site or other methods that SFX does not count.


The ten e-journals requested the most through SFX this semester are as follows:

Title –> Requests
1. Congressional Quarterly (CQ) Researcher –> 920
2. Science –> 839
3. Journal of the American Chemistry Society –> 647
4. Journal of Personality and Social Psychology –> 645
5. Harvard Business Review –> 541
6. Public Library of Science One –> 540
7. JAMA Journal of the American Medical Association –> 505
8. Proceedings of the National Academy of Sciences of the United States of America –> 481
9. Journal of Applied Psychology –> 427
10. Journal of the American Veterinary Medical Association –> 401

Please send any questions or comments to Chris Morgan (
Back to Top

ANNOUNCEMENTS: Prizes and Awards
Kathie Veach, Manager for Research Administration

If you anticipate that you will be giving a prize or an award to a student related to a contest, contact the Business Office as soon as possible in your planning. All prizes and awards must now be processed to the Office of Student Financial Aid. This process can take considerable time. Any assistance you can provide in helping us to provide the awards in a timely fashion is appreciated.
Back to Top

ANNOUNCEMENTS: Payments to Foreign Nationals
Kathie Veach, Manager for Research Administration

If you are paying a foreign national ANY amount for an incentive, a study, a drawing or an honorarium, they MUST contact the Library Business Office with their visa type, BEFORE payment can be made. In all cases, they will need to visit the Library Business Office in person to present the documentation required. Due to increased restrictions by the IRS, all payments to foreign nationals are processed through payroll. This process requires up to nine different forms and may also require an appointment with a tax professional off campus. Working with us in advance is key to helping everything flow smoothly.
Back to Top

HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of October 30, 2015 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

Back to Top

HR NEWS: Holiday Party
The Holiday Party will be here before we know it. The date is set for December 17, 2015. The location will be the Alice Campbell Alumni Center. More detailed information will follow with a LibNews announcement. Mark your calendars now for this annual festive event!
Back to Top

HR NEWS: Outstanding Civil Service Staff Award
The Long Term Service Recognition also afforded the opportunity to announce the Outstanding Civil Service Staff Awards.

The 2015 nominees were:

  • Jan Adamczyk, International & Area Studies
  • Erik Chapman, Communications Library
  • Rand Hartsell, Central Access Services
  • Donna Hoffman, Library Human Resources
  • Kim Hutcherson, Library Business Office
  • Kyle McCafferty, Central Access Services
  • Ben Riegler, Central Access Services
  • Janelle Sandler, Undergraduate Library
  • Lindy Wheatley, Mortenson Center for International Library Programs

The winners this year for the 2015 Outstanding Civil Service Awards are:

  • Jan Adamczyk
  • Lindy Wheatley

Congratulations to nominees and winners!
Back to Top

HR NEWS: New Employees 


  • Kelsey Cheshire, Behavioral Sciences Librarian, Social Sciences, Health and Education Library, October 1, 2015
  • JoAnn Jacoby, Associate Dean for User Services, Office of the Dean, October 5, 2015

Academic Professional

  • Jamie Carlstone, E-Serials Bibliographic Control Specialist, Content Access Management, November 1, 2015
  • Anna Trammell, Archival Operations and Reference Specialist, Library University Archives, September, 16, 2015

Back to Top

HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Central Access Services, Library Specialist, Mid-shift, Master Referral #4, interviews continue
  • Music and Performing Arts Library, Library Specialist, 50%, Specialty factor being reviewed by SUCSS, Position pending in HireTouch
  • Undergraduate Library, Library Specialist, Deep Night shift, 5th Master Referral received, interviews continue

Back to Top

FACILITIES: Project Information
Please visit the Office of Library Facilities web page ( for project information
(under Facilities–>Project Information).
Back to Top

EVENTS AND TRAINING: American Music Month 


Please visit for a list of exhibitions, concerts, and lectures in celebration of American Music Month. All are welcome!
Back to Top

EVENTS AND TRAINING: Top Technologies Every Librarian Needs to Know Webinar
Nov. 2, 1:00-2:30pm, 106 Main Library

We’re all awash in technological innovation. It can be a challenge to know what new tools are likely to have staying power and what that might mean for libraries. The 2014 LITA Guide, Top Technologies Every Librarian Needs to Know, highlights a selected set of technologies that are just starting to emerge and describes how libraries might adapt them in the next few years. In this webinar, join the authors of three chapters as they talk about their technologies and what they mean for libraries.

    • Impetus to Innovate: Convergence and Library Trends (Presenter: A.J. Million)
    • The Future of Cloud-Based Library Systems (Presenters: Elliot Polak & Steven Bowers)
      Library Discovery: From Ponds to Streams (Presenter: Ken Varnum)

Visit for more information.
Back to Top

EVENTS AND TRAINING: Article, Author and Journal Metrics: What Librarians Need to Know Webinar 
Nov. 12, 10:00-11:00am, 428 Main Library

In this webinar, librarians will discuss metrics-related library services for the individual (grad student, faculty/researcher) to inform career development and publishing decisions, and how a library expanded its research intelligence expertise by conducting a faculty research performance assessment using SciVal. Other highlights include an overview of the world of metrics, the mainstreaming of altmetrics, and a look at the new Scopus Article Metrics module.

Visit for more information.
Back to Top

EVENTS AND TRAINING: LLAMA Thought Leaders Series: Rebekkah Smith Aldrich Webinar 
Nov. 12, 12:00-1:00pm, 428 Main Library

This is part of LLAMA’s ongoing series of webinars featuring thought leaders from a wide variety of libraries.

Visit for more information.
Back to Top

EVENTS AND TRAINING: Helping Users with Assistive Software Installed on Library Computers Tech Petting Zoo
Nov. 17, 1:00-2:00pm, 291 UGL

Megean Osuchowski, from Library IT, will demonstrate assistive software available on library computers. There will be hands on practice on how to assist patrons.
Back to Top

EVENTS AND TRAINING: Management Success in An Unpredictable Landscape: Tools, Tips, and Tricks Webinar
Nov. 18, 1:30-3:00 pm, 428 Main Library

In this session, Nannette Naught (Information Management Team, Inc.) and Kathryn Harnish (Leap Forward Library Consulting) will discuss three pressing issues for libraries — the need for improved integration of e-resources, the challenges of metadata aggregation and enrichment, and the growing demands for “library as publisher” support. They’ll offer practical advice on how to begin now, with the systems in place today, while our users are watching.

Visit for more information.
Back to Top

EVENTS AND TRAINING: Tactics for Time Management and Organizational Skills Webinar 
Dec. 2, 1:00-2:30pm, 314 Main Library

Feeling overwhelmed by deadlines as well as pressure from the many different demands on your time? Librarians and library staff members frequently report that they feel stressed by the need to multi-task, to keep up-to-date, and to manage tight schedules. There never seems to be enough time to get everything done on time. How can you work more efficiently and effectively and feel in control of your time? Will you ever see the top of your desk again? This webinar will provide practical strategies for gaining control of your time and setting priorities.

Visit for more information.
Back to Top

EVENTS AND TRAINING: Accessibility (or Workarounds) for Library Web Pages/Services for Users with Disabilities Tech Forum 
Dec. 2, 11:00-12:00pm, 314 Main Library

Robert Slater, from Library IT, will speak to what has been done to improve accessibility of the Library Gateway, and what we’re doing to improve accessibility with our current and upcoming CMS (Content Management System). He will talk about some of our licensed resources with widely variable accessibility obstacles/ease of use and workarounds for each.

Tech Forum on Accessibility in the Library sponsored by the Diversity Committee in celebration of the 25th anniversary of the Americans with Disabilities Act.
Back to Top

If you would like to submit content for the December issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, November 20, 2015.