Tech Tip of the Week: Changing your Name in Zoom

If you chose to change your preferred name in Self Service, your preferred name will populate to your Illinois Zoom account. However, if you only want to change your name in Zoom or you want to add your preferred pronouns, please follow these steps:

  1. Go to https://illinois.zoom.us/ and sign in.
  2. Click on Profile in the left sidebar area.
  3. Your name should be listed at the top, and to the far right there should be an Edit button. Click on Edit.
  4. Under Display Name, type your preferred name. This is the name people will see when you are in a Zoom meeting with them.
    1. NOTE: You can also add your preferred pronouns in this space as well.
  5. Then click Save Changes.

Here is further documentation on changing your display name in Zoom.

Tech Tip of the Week: Sharing a PowerPoint in Zoom

With midterms underway and preparations for final presentations beginning, you may soon find yourself needing to share a PowerPoint in Zoom.

This week’s Tech Tip will show you how you can share PowerPoint without it taking up your entire screen, which is particularly helpful if you have notes you also need visible to yourself.

Sharing a PowerPoint

By default, your PowerPoint presentation will take up your whole screen and you may be unable to see the Chat and Manage Participants. Follow these instructions to contain your presentation in a window rather than full-screen.

  1. Open the PowerPoint you want to present.
  2. Click the Slide Show tab in the top bar, then Set Up Slide Show.
  3. Under Show type, select Browsed by an individual (window) and click OK.
  4. Open your presentation by clicking the Slide Show tab, then click Play from Start or Play from Current Slide


    Your presentation will display in a window.

  5. In Zoom, start or join a meeting.
  6. Click Share Screen in the meeting controls.
  7. Select the Powerpoint window and click Share.

You can find a video demonstrating these steps here.

Tech Tip of the Week: Broadcasting a Message to Waiting Room in Zoom

If you have decided to enable waiting rooms in your Zoom meetings, we want to share with you a quick Tech Tip this week!

You are able to send a message to everyone in the waiting room.

You can do this by opening the chat and going to select a recipient the same way you would to send a private message, but while the waiting room is enabled and there are participants waiting you should see the option to select everyone (in waiting room) as the recipient. Sending a message will then broadcast that message to everyone currently in the waiting room.

You can find screenshots and more information in Zoom’s documentation on waiting rooms.

Tech Tip of the Week: Zoom Live Transcriptions

It is now possible to activate a live, computer-generated transcript in your Zoom meetings. There will be a Live Transcript button in your Zoom meeting controls for any meeting that you are hosting where you will be able to start the auto-transcription.

This will create computer-generated subtitles during the meeting as well as a transcript that you will be able to download after the meeting.

Further details about this feature are available via UofI Tech Services here: Zoom Live Transcription explanation.

Important!
You should not assume that this will meet the requirements for a captioning accommodation. Contact DRES in case of a letter of accommodation to assure you are meeting requirements.

Tech Tip of the Week: It’s a New Semester!

Welcome to the new semester!

This week’s Tech Tip covers some of the most relevant and helpful resources and tips to prepare you for the start of the semester.

Follow us the rest of the semester for a new Tech Tip each week!

Tech Tip of the Week: Zoom Whiteboard

Zoom has a whiteboard feature which is great for allowing participants to share their thoughts with the class or playing games like Pictionary!

You can learn how to use the Whiteboard feature here.

As always, if you have any questions please reach out to us at the iSchool Help Desk!
Email: ischool-support@illinois.edu
Phone: 217-244-4903 or 800-377-1892
TechChat: http://ischoolresources.web.illinois.edu/

Tech Tip of the Week: Trimming Videos in Media Space

All your Illinois Zoom meetings recorded to the cloud will automatically be available in MediaSpace. This week’s Tech Tip is about how to trim these videos.

How to trim off the beginning and end of a video:

  • Navigate to your ‘My Media’ page. You will see your media arranged in a list. On the right side of the page, each entry will have an ‘Edit’ button. Select this to edit the media.
    • You will also find an edit button on any of the pages where you can view media that you own. It will be below the video on the right, in the ‘Actions’ drop-down menu.
  • Select “Launch Editor,” which should appear to the right of the video.
  • At the bottom of the editor, you will see the timeline of your video. You can drag the orange bars at either end to trim the beginning and end of your video.
  • After setting the start and end times, you can play the vied in the editor to see what the media will look like after trimming.
  • You can either “save a copy” of the newly trimmed video, or “save” which will replace the original media.

How to take out a part in the middle of a video:

  • Navigate to your ‘My Media’ page. You will see your media arranged in a list. On the right side of the page, each entry will have an ‘Edit’ button. Select this to edit the media.
    • You will also find an edit button on any page where you can view media that you own. It will be below the video on the right, in the ‘Actions’ drop-down menu.
  • Select “Launch Editor,” which should appear to the right of the video.
  • At the bottom of the editor, you will see the timeline of your video.
  • On this timeline, click where you want the cut to begin and then select the scissor, or “split,” tool above where you clicked. This will split your video into two.
  • Then click where you want the cut to end and do the same. This will divide your video into three sections.
  • Select the middle section, the one you want to cut out of the video, and either hit the delete button on your keyboard or select the trash icon to the top left of the timeline to delete this section.
  • You can then watch the video in the editor to see what it would look like after having removed this section.
  • You can either “save a copy” of the newly trimmed video, or “save” which will replace the original media.

As always, if you have any questions please reach out to us at the iSchool Help Desk!
Email: ischool-support@illinois.edu
Phone: 217-244-4903 or 800-377-1892
TechChat: http://ischoolresources.web.illinois.edu/

Tech Tip of the Week: Join Multiple Zoom Meetings at Once

If you have ever wished to join even more Zoom meetings, then we have some great news for you! It is possible to join multiple Zoom meetings simultaneously on desktop, you just need to update your Zoom settings.

  1.  Sign into https://illinois.zoom.us/
  2. On the left sidebar, select meetings
  3. On this page find the setting called Join different meetings simultaneously on desktop, it will be under the Schedule Meeting subheading
  4. Turn this setting on
  5. You should now be able to join multiple meetings!

Here is Zoom’s documentation on this setting.

Tech Tip of the Week: Pre-Assigning Breakout Rooms

Did you know you can assign meeting participants to Breakout rooms before your meeting begins? You can, and this Tech Tip is going to tell you how!

There are two ways to pre-assign Breakout Rooms.

The first is by using the web portal to create Breakout Rooms.

This method will allow you to add participants by name/address, as long as they have an Illinois Zoom Account, in the web portal (https://illinois.zoom.us/)

Zoom has documentation on how to do this here.

The second method is to upload a CSV file to Zoom.

This method has you create a spreadsheet with your participant information and desired Breakout Room and then upload the CSV file to Zoom.

We have documentation and a video on how to do so here.

Zoom has its own documentation here.

There are certain limitations to these methods:
  • All students must be logged-in correctly to the account tied to the email that was used to assign them to a Breakout Room. Most problems with pre-assigning come from participants not being logged-in correctly. You can find information on how to switch Zoom accounts here.
  • You can only pre-assign participants that have a Zoom account (internal or external Zoom users).
  • To pre-assign participants that are external (non-Illinois) Zoom users, you must use the import a CSV file method.
  • Up to 200 participants can be pre-assigned to Breakout Rooms.
  • If you scheduled recurring meetings (which all classes should be), the pre-assigned Breakout Rooms will only work if it’s applied to all meetings in the recurrence. You can’t edit a single meeting in the recurrence and apply a unique pre-assignment.

Tech Tip of the Week: Presenting as a Student in Zoom

As the middle of the semester nears, you may find yourself preparing for presentations. This week’s Tech Tip is here to help prepare you for presenting in Zoom!

This video gives a quick rundown of presenting as a student

Further documentation can be found on the iSchool Wiki here

As always, if you have any questions please reach out to us at the Help Desk!