Tag: zoom

Tech Tip of the Week: Zoom Live Transcriptions

It is now possible to activate a live, computer-generated transcript in your Zoom meetings. There will be a Live Transcript button in your Zoom meeting controls for any meeting that you are hosting where you will be able to start the auto-transcription.

This will create computer-generated subtitles during the meeting as well as a transcript that you will be able to download after the meeting.

Further details about this feature are available via UofI Tech Services here: Zoom Live Transcription explanation.

Important!
You should not assume that this will meet the requirements for a captioning accommodation. Contact DRES in case of a letter of accommodation to assure you are meeting requirements.

Tech Tip of the Week: Trimming Videos in Media Space

All your Illinois Zoom meetings recorded to the cloud will automatically be available in MediaSpace. This week’s Tech Tip is about how to trim these videos.

How to trim off the beginning and end of a video:

  • Navigate to your ‘My Media’ page. You will see your media arranged in a list. On the right side of the page, each entry will have an ‘Edit’ button. Select this to edit the media.
    • You will also find an edit button on any of the pages where you can view media that you own. It will be below the video on the right, in the ‘Actions’ drop-down menu.
  • Select “Launch Editor,” which should appear to the right of the video.
  • At the bottom of the editor, you will see the timeline of your video. You can drag the orange bars at either end to trim the beginning and end of your video.
  • After setting the start and end times, you can play the vied in the editor to see what the media will look like after trimming.
  • You can either “save a copy” of the newly trimmed video, or “save” which will replace the original media.

How to take out a part in the middle of a video:

  • Navigate to your ‘My Media’ page. You will see your media arranged in a list. On the right side of the page, each entry will have an ‘Edit’ button. Select this to edit the media.
    • You will also find an edit button on any page where you can view media that you own. It will be below the video on the right, in the ‘Actions’ drop-down menu.
  • Select “Launch Editor,” which should appear to the right of the video.
  • At the bottom of the editor, you will see the timeline of your video.
  • On this timeline, click where you want the cut to begin and then select the scissor, or “split,” tool above where you clicked. This will split your video into two.
  • Then click where you want the cut to end and do the same. This will divide your video into three sections.
  • Select the middle section, the one you want to cut out of the video, and either hit the delete button on your keyboard or select the trash icon to the top left of the timeline to delete this section.
  • You can then watch the video in the editor to see what it would look like after having removed this section.
  • You can either “save a copy” of the newly trimmed video, or “save” which will replace the original media.

As always, if you have any questions please reach out to us at the iSchool Help Desk!
Email: ischool-support@illinois.edu
Phone: 217-244-4903 or 800-377-1892
TechChat: http://ischoolresources.web.illinois.edu/

Tech Tip of the Week: Join Multiple Zoom Meetings at Once

If you have ever wished to join even more Zoom meetings, then we have some great news for you! It is possible to join multiple Zoom meetings simultaneously on desktop, you just need to update your Zoom settings.

  1.  Sign into https://illinois.zoom.us/
  2. On the left sidebar, select meetings
  3. On this page find the setting called Join different meetings simultaneously on desktop, it will be under the Schedule Meeting subheading
  4. Turn this setting on
  5. You should now be able to join multiple meetings!

Here is Zoom’s documentation on this setting.

Tech Tip of the Week: Pre-Assigning Breakout Rooms

Did you know you can assign meeting participants to Breakout rooms before your meeting begins? You can, and this Tech Tip is going to tell you how!

There are two ways to pre-assign Breakout Rooms.

The first is by using the web portal to create Breakout Rooms.

This method will allow you to add participants by name/address, as long as they have an Illinois Zoom Account, in the web portal (https://illinois.zoom.us/)

Zoom has documentation on how to do this here.

The second method is to upload a CSV file to Zoom.

This method has you create a spreadsheet with your participant information and desired Breakout Room and then upload the CSV file to Zoom.

We have documentation and a video on how to do so here.

Zoom has its own documentation here.

There are certain limitations to these methods:
  • All students must be logged-in correctly to the account tied to the email that was used to assign them to a Breakout Room. Most problems with pre-assigning come from participants not being logged-in correctly. You can find information on how to switch Zoom accounts here.
  • You can only pre-assign participants that have a Zoom account (internal or external Zoom users).
  • To pre-assign participants that are external (non-Illinois) Zoom users, you must use the import a CSV file method.
  • Up to 200 participants can be pre-assigned to Breakout Rooms.
  • If you scheduled recurring meetings (which all classes should be), the pre-assigned Breakout Rooms will only work if it’s applied to all meetings in the recurrence. You can’t edit a single meeting in the recurrence and apply a unique pre-assignment.

Tech Tip of the Week: Students can now move between Breakout Rooms!

With the new Zoom update, students can move themselves between breakout rooms!

As the host, when you create breakout rooms you will now see the option to “let participants choose room”.

As a participant, you should see a breakout room option appear in your Zoom controls (at the bottom or top of the Zoom Meeting). By clicking on this option you should see the available rooms and will have the power to move into whichever you desire.

Everyone in the meeting will need the update for this to work. Check out Zoom’s documentation to make sure your Zoom software is up to date.

 

With this update, you can also play around with some fun filters. Learn more about filters here.

Tech Tip of the Week: Adapting to Being an Online Student

As we kick off the second week of classes many of us are still adjusting to online classes. The University has some tips on how to adjust that you can find here: https://online.illinois.edu/articles/online-learning/item/2020/03/12/adapting-to-online-learning

This article gives tips for success in online classes: https://online.illinois.edu/articles/online-learning/item/2015/09/16/7-tips-for-online-success

You can also find advice on how to connect with your classmates still: https://online.illinois.edu/articles/online-learning/item/2020/03/22/ways-to-connect-with-your-online-classmates-during-a-time-of-social-distancing

This semester might look different than the others, but we are excited to have you at the iSchool!

Tech Tip of the Week: How to Look your Best on Zoom

This week we want to redirect you to this article by Brett Bitnner entitled “Webchat like a Pro-Cinematographer.”

This article includes some fantastic insight and graphics on how to look and sound good on a video call.

One note we want to emphasize is the need for a good headset! This will let you hear and sound much better than your computer’s built-in speakers and mic. We also highly recommend getting into the habit of checking if you are muted when you first enter a Zoom meeting.

Tech Tip of The Week: Zoom Game Zone

With the end of classes and the start of summer you might find yourself a little bored and missing your iSchool friends, so this week’s Tech Tip Tuesday is all about how to play games with your friends by using various features in Zoom.

  • The Whiteboard
  • Video Chat
    • By enabling your computer or phone cameras in a Zoom meeting you and your friends can play charades!
  • Share Screen
    • If you’re down for a more mellow hangout, someone could share their screen to show a crossword puzzle for you all to work on together.
    • You can also play trivia with this random trivia generator!
    • Have your friends print out some Bingo cards and play together using this Bingo Caller!

We hope these ideas can help you connect with your friends or inspire you to create your own sort of virtual game night!

Tech Tip of the Week: Zoom for Meetings

Most classes will be switching to using a new video conferencing and collaboration services called Zoom next semester.
But students, staff, and faculty can also use Zoom for meetings or group work as well!

If you go to illinois.zoom.us you have the option to host a meeting, which will allow you to invite others by sharing the Meeting ID, sending an email invite, or calling the person you wish to add to the meeting. Also at illinois.zoom.us, you have the option to join a meeting if you have been given a Meeting ID.

You can learn more about Zoom here.